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Home My WebLink About2023-02-06 - Agendas - FinalCITY OF FAYETTEVILLE 94V ARKANSAS Parks and Recreation Advisory Board February 6, 2023 5:30 PM Hybrid Meeting City Hall Room 111 113 W Mountain Street Fayetteville, AR Members: Join Zoom Meeting: Join by Telephone: MEETING AGENDA Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23, Joel Freund - exp 23, Hugh Kincaid - exp 25, Stephen Sheely - exp 25, Yarri Davis - exp 24, Doug Walsh - exp 24, Sarah Downing — exp 25 City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Rowing Club of Northwest Arkansas Presentation: Meredith Hendricks 5. Botanical Garden Committee Update: Joel Freund 6. Active Transportation Committee Update: Yarri Davis 7. Project Update: Ted Jack, Planning Superintendent 8. Review of HMR Report: Ted Jack, Planning Superintendent 9. Announcements Next Meeting Date March 6, 2023 February 11 Invasive Removal — Lake Wilson February 15 Fayetteville Arts Council Meeting — City Administration February 24 Bradford Pear Removal — Gulley Park February 27 Adult Soccer League Starts — Kessler Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 March 1 Urban Forestry Advisory Meeting — City Administration March 3-5 Fayetteville Youth Baseball Tournament — Kessler/ White River March 5 Invasive Removal — Kessler March 6 Fayetteville Youth Baseball League Starts — Kessler/ White River 10. Attachments 1. PRAB January 4, 2023 Meeting Minutes 2. HMR Report 11. Adjourn CITY OF FAYETTEVILLE ARKANSAS Parks and Recreation Advisory Board January 4, 2023 5:30 PM Hybrid Meeting City Hall Room 111 113 W Mountain Street Fayetteville, AR MEETING MINUTES Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23, Joel Freund - exp 23, Hugh Kincaid - exp 25, Stephen Sheely - exp 22, Yarri Davis - exp 24, Doug Walsh - exp 24, Sarah Downing — exp 25 City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order - Dockery called the meeting to order at 5:34 PM 2. Roll Call - Dockery, Brink, Kincaid, Sheely, Davis, Walsh, Chambers, Freund, Downing 3. In Attendance: Brink, Kincaid, Freund, Downing, Davis, Walsh, Sheely, Brink Absent: Chambers 4. Staff: Jumper, Jack, Foster, Farmer, Morell 5. Election of PRAB Officers: Alison Jumper, Director PRAB Chair Nomination: Davis nominated Dockery. Freund seconded the motion. PRAB Motion: Motion passed 8-0-0. PRAB Vice Chair Nomination: Davis nominated Sheely. Dockery seconded the motion. PRAB Motion: Motion passed 8-0-0. 6. Election of PRAB Members to Committees: New PRAB Chair PRAB is required to have a member on the Active Transportation Advisory Committee (ATAC) and the Botanical Gardens of the Ozark Board of Directors (BGO). ATAC meets the second Wednesday of every month at 5:30 p.m. 2022 PRAB representative was Yarri Davis. PRAB ATAC Nomination: Kincaid nominated Davis. Brink seconded the motion. PRAB Motion: Motion passed 8-0-0. BGO meets the 2nd Wednesday of every month at 6:00 pm. 2022 PRAB representative was Joel Freund. PRAB Motion: Kincaid nominated Freund. Davis seconded motion. PRAB Motion: Motion passed 8-0-0. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 7. Approval of Minutes PRAB Motion: Brink moved to approve December's meeting minutes. Freund seconded the motion. Motion passed 8-0-0. 8. PRAB Responsibilities overview: Alison Jumper, Director Jumper discussed the following: • Jumper shared new positions with board. • PRAB Required Responsibilities: o Advise Director, Mayor and City Council on all aspects of parks and recreation activities. o Conduct and be prepared for monthly meetings. o Recommend annual suggested work program and operational budget o Advise Planning Commission & City Council on Park Land Dedication Ordinance o Recommend capital improvements and means for financing o Review new programs and approve park master plans o Recommend names for parks, facilities and transportation trails to be approved by City Council o Submit an annual report to the City Council o Attend at least 70% of meetings per Ordinance 33.111 o Adhere to F.O.I Act and Conflict of Interest A.C.A, 21-8-1001 o Represent the Board on Active Transportation Advisory Committee and Botanical Garden of the Ozarks • Board discussed ways to be more effective for the department: o Attend events, workdays, clean up, be our eyes and ears in the community, advertise what we have to offer, sell our story o Develop other park users and advocates o Relay information you hear from the community back to us o Work on mast plan goals together: Capital improvements plans, public input sessions, funding streams, etc • Areas of Focus in 2023 o Complete the new Park System Master Plan o Complete the new Urban Forestry Management Plan o Begin developing an Arts and Culture Master Plan o Complete Master Plans for Underwood Park and Walker Park o Complete construction documents for the YRCC o Update the Park Land Dedication Ordinance o We will renovate and update: • Lake Fayetteville Softball Fields • Gulley Park Playground • Wilson Park Hub Building and restrooms 9. Parkland Dedication Courtvards at Owl Creek Uadate: Zach Foster. Park Planner Foster discussed the following: • Park Staff seeks PRAB approval to accept a different land dedication area and asks PRAB to amend the project's previous recommendation to include land dedication and fee -in -lieu of dedication. • History: o January 3, 2022 - 56 — single family units (now 54 SF units); PRAB moved to accept land dedication o June 6, 2022 — Previous land dedication became encumbered by a retention pond and tree preservation easement; PRAB approved relocation of land dedication and trail construction • A new study found that the location of the June 6t" land dedication can't be developed. It is unsuitable for a trail and unsuitable for public park use. • Parks Staff Recommendation: Accept a combination of fees -in -lieu and .4 ac of land dedication between existing park land and the center line of creek for The Courtyards at Owl Creek PRAB Motion: Brink moved to accept staff's recommendation. Freund seconded the motion. Motion passed 8-0-0. 10. Parkland Dedication: Zach Foster, Park Planner Development Name: Cherry Street Habitat for Humanity Engineer: Bates & Associates Owner: Habitat for Humanity Location: 745 W Cherry St Parcel ID Number: 765-10805-000 Park Quadrant: SE Units: 8 Single -Family Land Dedication Requirement: N/A Fee -in -Lieu Requirement: $8,712 Nearby Existing Parks: Greathouse Park, Cato Springs Trail Corridor Developer's Request: Fee -in -Lieu Staff Recommendation: Fee -in -Lieu Justification: Development cannot provide suitable park land Foster discussed the following: PRAB Recommendation: Dockery moved to accept staff's recommendation of fee - in -lieu. Freund seconded the motion. Motion passed 8-0-0. 11. Strateaic Master Plan & Proiect Uadate: Ted Jack. Plannina Suoerintendent Jack discussed the following: • Strategic Master Plan final version should be in soon, hopefully staff will be present at the February PRAB meeting. • Underwood Park's second meeting was on December 10t". Over 500 people have taken the survey. Survey closes January 81". Construction should begin in 2024. • Wilson Restroom and Hub Building was approved by City Council yesterday. • Rock Fish at Wilson Park are in a temporary location until they go into the stream. • Saddle Up at Kessler Park received a bid and construction should start soon. • The sidewalk at Rodney Ryan connection is complete • Planning Projects o Bryce Davis Community Park Master Plan Update — Staff is getting a proposal for design services which will include an update to the master plan and construction documents. o Underwood Community Park Master Plan- Master Plan should be complete by early spring, going into Construction Documents. o Walker Community Park Master Plan — First round of public meetings first week in March. o YRCC — Staff is working on construction Documents, expecting to bid in the fall. o Gulley — Staff is working on proposals. o Lake Fayetteville Softball Complex — Construction Documents are underway and staff is reviewing. 12. Review of HMR Report: Ted Jack, Planning Superintendent Jack discussed the following: • November was second highest month in 2022. • Averaging $388,069 per month. 13. Announcements: January 10 Winter Adult Volleyball Starts — YRCC January 21 Frozen Toes 5K/15K — Kessler Mountain Regional Park February 6 PRAB Meeting — City Hall, Room 111 14. Active Transportation Advisory Committee Update: Yarri Davis Davis discussed the following: • City of Fayetteville Gold Medal Bike Award • 5-Year Construction Plan is underway 15. Botanical Garden Society of the Ozarks Update: Joel Freund Freund discussed the following: • Board is working on a Master Plan 16. Adjourn: Dockery adjourned the meeting at 6:42 PM. 17. Submitted by: Sonya Morell, Operations Assistant PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more information, please refer to the PRAB meeting video provided on the city's website. 12 Fayetteville Parks and Recreation HMR Comparison 2018 - 2022 $500,000 $450,000 $400,000 n O v m M O N $350,000 .0 n y ^ oo V NOIo Ln `�^ Ln S300,000 vNi N N N ooN N N t0 O b N%o V? F, n V N h N $250,000 Ln Ln N N VFV} $200,000 $150,000 $100,000 $50,000 $0 Q a OC > > a Z Q m W LL � to 0100 o v M N Ln u1 N O a ao M M M O IA. ""-cr uO1i � ME co`O � ti mo en IA M N M fn V 00 M^ O M O M O M M NM OeOq v/ V N aLn en NVMrq oo 1 �I N�O�1 .In' 11 W } F w p Z m m g o � W U a H O ■ 2018 ■ 2019 2020 0 2021 0 2022 Year to Date 2018 2019 2020 2021 2022 Total Comparison $ 3,545,209 $ 3,701,188 $ 3,008,948 $ 3,998,904 $ 4,659,525 YTD 2021-2022 16.5% w M r v u' v a 00 v} w N 00 00 00 V n O Ol M� M M v� N 00 00� M0 01I VfMI y}O MOJ cw W CO CO C L W W > W 7 0 YTD 2021-2022 $660,621