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Home My WebLink About2023-01-04 - Agendas - FinalCITY OF FAYETTEVILLE %PF ARKANSAS Parks and Recreation Advisory Board January 4, 2023 5:30 PM Hybrid Meeting City Hall Room 111 113 W Mountain Street Fayetteville, AR MEETING AGENDA Members: Join Zoom Meeting: https://us06web.zoom.us/webinar/register/WN wKIHagRRTUyOduMbLZJFtA Join by Telephone: (Toll Free) 888 475 4499 ID:699131 Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23, Joel Freund - exp 23, Hugh Kincaid - exp 25, Stephen Sheely - exp 22, Yarri Davis - exp 24, Doug Walsh - exp 24, Sarah Downing — exp 25 City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order 2. Roll Call 3. Election of PRAB Officers: Alison Jumper, Director PRAB Chair Nomination: PRAB Motion PRAB Vice Chair Nomination: PRAB Motion: 4. Election of PRAB Members to Committees: New PRAB Chair PRAB is required to have a member on the Active Transportation Advisory Committee (ATAC) and the Botanical Gardens of the Ozark Board of Directors (BGO). ATAC meets the second Wednesday of every month at 5:30 p.m. 2022 PRAB representative was Yarri Davis. PRAB Motion: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BGO meets the 3rd Tuesday of every month at 6:00 pm. 2022 PRAB representative was Joel Freund. PRAB Motion: 5. Approval of Minutes 6. PRAB Responsibilities overview: Alison Jumper, Director 7. Parkland Dedication Courtyards at Owl Creek Update: Zach Foster, Park Planner 8. Parkland Dedication: Zach Foster, Park Planner Development Name Engineer: Owner: Location: Parcel ID Number: Park Quadrant: Units: Land Dedication Requirement: Fee -in -Lieu Requirement: Nearby Existing Parks: Developer's Request: Staff Recommendation: Justification: PRAB Recommendation: Cherry Street Habitat for Humanity Bates & Associates Habitat for Humanity 745 W Cherry St 765-10805-000 SE 8 Single -Family N/A $8,712 Greathouse Park, Cato Springs Trail Corridor Fee -in -Lieu Fee -in -Lieu Development cannot provide suitable park land 9. Strategic Master Plan & Protect Update: Ted Jack, Planning Superintendent 10. Review of HMR Report: Ted Jack, Planning Superintendent 11. Announcements January 10 Winter Adult Volleyball Starts — YRCC January 21 Frozen Toes 5K/15K — Kessler Mountain Regional Park February 6 PRAB Meeting — City Hall, Room 111 12. Attachments 1. PRAB December 5, 2022 Meeting Minutes 2. HMR Report 13. Adjourn CITY OF = FAYETTEVILLE ARKANSAS MEETING MINUTES Parks and Recreation Advisory Board December 5, 2022 5:30 PM Hybrid Meeting City Hall Room 111 113 W Mountain St Fayetteville, AR Members: Will Dockery (Chair) - exp 24, Andrew Brink - exp 23, Julie Chambers - exp 23, Joel Freund - exp 23, Hugh Kincaid - exp 22, Stephen Sheely - exp 22, Yarri Davis - exp 24, Doug Walsh - exp 24, Sarah Downing — exp 22 City Staff: Alison Jumper, Parks, Natural Resources, and Cultural Affairs Director; Lee Farmer, Recreation Superintendent; Ted Jack, Park Planning Superintendent; Zach Foster, Park Planner; Sonya Morell, Operations Assistant 1. Call to Order - Dockery called the meeting to order at 5:30 pm. 2. Roll Call - Dockery, Brink, Kincaid, Sheely, Davis, Walsh, Chambers, Freund, Downing 3. In Attendance: Brink, Kincaid, Freund, Downing, Davis, Chambers, Sheely Absent: Walsh 4. Staff: Jumper, Jack, Foster, Farmer, Morell 5. Approval of Minutes PRAB Motion: Brink moved to approve September's meeting minutes. Freund seconded the motion. Motion passed 8-0-0. 6. Active Transportation Plan Update: Dane Eiffling, Active Transportation Coordinator, Matt Mihalevich, Active Transportation Manager Eiffling discussed the following: • 2022 Update for the Active Transportation Plan Plan Goals o Strive to create an equitable multi -modal transportation system for all ages and abilities. o Build a paved trail connection within a ten-minute walk of every residence by 2040. o Encourage new participation in active transportation o Zero fatalities or severe injuries of vulnerable road users by 2030. o Implement all of the appropriate recommendations from leading advocacy organizations community evaluations. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • In 2017,58% of Fayetteville's residents lived within a 10-minute walk of trail system. In 2022, 68% of Fayetteville's residents live within a 10-minute walk of trail system. Hoping for 100% coverage by 2040. PRAB Motion: Freund made a motion to accept the plan. Davis seconded the motion. Motion passed 8-0-0. 7. Wilson Park Courts Protect Proposal: Alison Jumper, Director Jumper discussed the following: • Staff has had numerous requests for pickleball courts. • There is sufficient PLD funds to convert the two western courts at Wilson Park to pickleball courts. • Currently, there are 4 full-size tennis courts in one group (east) and a single tennis court and 4-junior courts in another group (west). • The single tennis court and four junior courts could be transitioned to either 4 or 8 pickleball courts. • There is $700,000 in the SW quadrant. The projected cost is in the $700,000 range, including updates to the tennis courts and lighting the basketball court as well. • The Advisory committee indicated a desire to finish the Park Master Plan, look at pickleball throughout the city, and funding opportunities before proceeding. The board further discussed pickleball courts. PRAB Motion: Freund made a motion to table approval until City Council accepts the Master Plan. Chambers seconded the motion. Motion passed 8-0-0. 8. Parkland Dedication: Zach Foster. Park Planner Development Name: Huntsville Road Development (East) Engineer: Development Consultants, INC Owner: CLM Homes LLC Location: 1615 E Huntsville Rd Parcel ID Number: 765-15235-000 Park Quadrant: SE Units: 23 Multi -Family Land Dedication Requirement: N/A Fee -in -Lieu Requirement: $21,896 Nearby Existing Parks: Doc Mashburn Park, Mount Sequoyah Woods, Combs/White River Park, Park Meadows Trail Corridor Developer's Request: Fee -in -Lieu Staff Recommendation: Fee -in -Lieu Justification: Proximity to existing parks PRAB Recommendation: Brink made a motion to consider both of these as one item, since they are both fees -in -lieu. Freund seconded the motion. Motion passed 8-0-0. 9. Parkland Dedication: Zach Foster, Park Planner Development Name: Hughmount South Engineer: Jorgensen & Associates Owner: Riggins Commercial Development Location: W of N Hughmount Rd and S of N Glenmoor Dr Parcel ID Number: 765-21247-700 Park Quadrant: NW Units: 49 Single -Family Land Dedication Requirement: N/A Fee -in -Lieu Requirement: $53,361 Nearby Existing Parks: Hughmount Village Park, Lierly Lane Park, Red Oak Park, Clabber Creek Trail Corridor Developer's Request: Fee -in -Lieu Staff Recommendation: Fee -in -Lieu Justification: Proximity to existing parks PRAB Motion: Brink made a motion to accept staff's recommendation of fees -in -lieu for both projects and all other recommendations made by staff. Davis seconded the motion. Motion passed 8-0-0. 10. Park and Trail Dispatch Update: Stephen Sheely. PRAB Sheely discussed the following: • Fayetteville Police Dispatch Report: o Average Dispatch/Day to Parks is .6% o Average Dispatch/Day Total is 99.4% o Dispatch for Trails is 17.4% and Parks at 82.6% o Almost half the police dispatch is to Walker Park at 48.3%. The park further discussed the issues at Walker Park. 11. Active Transportation Advisory Committee Update: Yarri Davis Davis discussed the following: • Rupple Road is complete. • Crews are working on Mud Creek Trail. • The tunnel at MILK & 1-49 exchange, can't be done because it was too expensive 12. Botanical Garden Society of the Ozarks Update: Joel Freund Freund discussed the following: • Two new board members have been added and they will start in January. • Working on a Master Plan for the Botanical Gardens. 13. Program Report: Lee Farmer, Recreation Superintendent Farmer discussed the following: • 2022 was a very successful year. • 65,994 people signed up for programs. • Youth Sports — Softball and Soccer, 3 season and 2400 players. • Adult Sports — Kickball, Softball, Soccer and Volleyball, 10 leagues and 297 teams. • Outdoor Fayetteville — Spring, Summer and Fall, 90 participants. • Tennis and Pickleball — Spring, Summer and Fall, 17 sessions plus private lessons. • About 20,000 people utilized Wilson Park Pool, generating $155,00 in revenue. • 26' Anniversary for Gulley Park Concert Series. Kidz Night has been a huge hit with the community. • Square 2 Square Bike Ride, in conjunction with Bentonville. This Year 1597 participated in the spring and 1780 for the fall. • Frozen Toes 5k/10k, Ladies DU and White Elephant 700 participants. • YRCC Programming — Kids Nite and X-factor, Spring and Fall sessions, 134 participants. • Revenue $754,881 & Expense $533,638. Board discussed the programs with Farmer. 14. Strategic Master Plan & Construction Update: Ted Jack, Planning Superintendent Jack discussed the following: • Trailblazers are adding trees at Centennial Park. • Saddle Up is up to bid at Kessler Park. • Wilson Park Prominade- a mockup panel was done. • Wilson Park Restroom and Hub Building, a bid has been received, but not yet approved. • Underwood Community Park second public meeting will be at Holcomb Elementary on Saturday December 101" from 10 am — 12. • Strategic Plan Update: Packaging final comments to get to consultants for final edits. Going to City Council at the beginning of next year. 15. Review of HMR Report: Ted Jack, Planning Superintendent Jack discussed the following: Record month in October - $471,436. Averaging $382k per month in 2022. 16. Announcements: December 8 Forest Therapy Walk — Lower Ramble December 10 POUND Fitness Class - YRCC December 10 Underwood Park Public Meeting — Holcomb Elementary December 10 White Elephant 5K/1 Mile — Fayetteville Square Gardens December 17 Yoga Class — YRCC 17. Adjourn: Dockery adjourned the meeting at 7:17 pm. 18. Submitted by: Sonya Morell, Operations Assistant PRAB minutes provides the basic discussions and motions of the PRAB meeting. For more information, please refer to the PRAB meeting video provided on the city's website. 4 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 } Q Z a a M M } a m LL Fayetteville Parks and Recreation HMR Comparison 2018 - 2022 2 a o W 00 N 4/F N 00 ^ N N N n n N O M a 0 00 M v� � �^ O11 O aMn ■ vMi ID 00 00 v n ~ O V1 N O 3 o v 1!1 n� W M o Ln M wM �O I ON M�Mrco n Ln Oo N a G) noo N m NtM/f a 0 a O N ■ 2018 ■ 2019 2020 ■ 2021 ■ 2022 Year to Date 2018 2019 2020 2021 2022 Total Comparison $ 3,263,862 $ 3,396,521 $ 2,751,417 $ 3,621,420 $ 4,268,759 YTD 2021-2022 17.9% w fn a N m� M a en 11 -MII IIIL C C W O W W Z YTD 2021-2022 $647,339