HomeMy WebLinkAbout2023-11-14 - Agendas - FinalCITY OF
FAYETTEVILLE
qP1,117
ARKANSAS
MEETING AGENDA
Water, Sewer, and Solid Waste Committee
14 November 2023
5:30 P.M.
(Or immediately following City Council Agenda Session)
Committee: Council Member Teresa Turk, Council Member D'Andre Jones, Council Member Mike
Wiederkehr, Council Member Scott Berna
Copy to: Mayor Lioneld Jordan, Paul Becker, Susan Norton, Kara Paxton, Kit Williams, Chris
Brown, Alan Pugh, Terry Gulley, Ross Jackson, Peter Nierengarten, Brian Pugh, Corey
Granderson, Aaron Watkins, Cody Ashworth, Greg Weeks, Jan Guy, Mayo Miller, Josh
Alleman
From: Tim Nyander, Utilities Director
CALL TO ORDER
UPDATES
PRESENTATIONS
1. Overview of September WWTP Monthly Report
Jacobs Engineering
OLD BUSINESS:
NEW BUSINESS:
2. Environmental Consulting Operations, Inc. (ECO) Amendment No. 10
Discussion of Amendment No. 10 to the contract with Environmental Consulting Operations, Inc. in the
amount of $65,500.00 for wetlands mitigation site monitoring and management for Woolsey Wet Prairie
in 2024. The 2024 "Not to Exceed" cost of $65,500.00 represents no change to the contract amount
that was approved by the City Council for 2023.
1
Cost Detail
1.
Part A -
Project Administration & Management
2.
Part B -
Annual Ecological Restoration Monitoring
3.
Part C -
Annual Adaptive Management Strategy
4.
Part D -
Update Credit Tracking Ledger for Surplus Wetland Credits
5.
5. Part
E - Academic Research Project Review and Guidance
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR
APPROVAL
3. Amendment #15 to the CH2M Hill Agreement
CH2M Hill has been contracted to operate the Wastewater Treatment Facilities since 1988. The most
recent contract was passed by the City Council in 2009 under Resolution 256-09. This council action
approved a proposed five-year contract subject to and contingent upon yearly budget approval by the
City of Fayetteville, with two successive five-year options to renew. Amendment No. 15 represents the
final year of the second five-year renewal and is for $8,476,468 The 5% contingency amount for 2024 is
$423, 823.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR
APPROVAL
4. East Rock Street Cost Share Request
Flintlocklab has submitted a request for a cost share on the installation of a water line on East Rock
Street, just north of South Willow Avenue. This line would service six new 1-bedroom units on 0.17
acres of property. The initial bid is $17,500, with Flintlocklab requesting that the City contribute 75%, or
$13,125 toward the project.
Committee discussion will be on infill implications, the availability of water service to future properties,
and the percentage of the cost share to each entity. The outcome of this discussion will determine if the
item is to be forwarded to the City Council for consideration for approval.
5. Water & Sewer Relocations at MLK and 15t" Street
On November 71h, 2023 the City of Fayetteville accepted sealed competitive bids for the Utility
Relocation project associated with ArDOT Project 040846 Highway-62 Interchange Phase 1 — 15th
Street Area. Privcon Developments, Inc. is the apparent low bidder, pending final reviews and
recommendations from the Purchasing Division and the Engineer of Record. All bids are listed here:
Privcon Developments, Inc.
$2,837,625.49
Brothers Construction, Inc.
$3,963,291.00
KAJACS Contractors, Inc.
$4,000,000.00
Timco Blasting & Coatings, Inc.
$6,418,600.00
TriStar Contractors
$7,924,990.86
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR
APPROVAL
6. Amendment to Hawkins -Weir Engineering Contract for Water & Sewer Relocations at
MLK and 15t" Street
ArDOT previously notified the City of Fayetteville to relocate water and sewer infrastructure along
Highway 62 where they will be widening the roadway, reconstructing the 1-49 overpass, and
creating a new overpass at 15th Street. After receiving this notification, a formal selection
committee was held on September 8, 2022 at which Hawkins -Weir was selected for contract
negotiations (RFQ 21-01, Selection #14).
Previously, Amendment No. 1 was approved (Res. 125-23) to advance the design from 30% to
100% bid -ready plans and specifications for just the relocations necessary near the 15th Street
improvements. Amendment No. 2 will increase the scope of engineering services to include
construction observation, field accounting, construction engineering support, material submittal
reviews, as -built drawing preparation, and all services necessary to manage the project throughout
construction. The cost for Amendment No. 2 is based on scope and fee Not to Exceed
$294,800.00. Future contract amendments will be proposed for final engineering effort on the
remainder of the project, and for construction phase services when those future portions of the
project advance through bidding.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION
FOR APPROVAL
ATTACHMENTS
September Monthly WWTP Report
ECO, Inc Amendment No. 10
East Rock St Cost Share Request
Bid Tabulation MLK & 15th St Relocations
Hawkins Weir Amendment No. 2
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, December 12, 2023, at 5:30 p.m.
f4dFCITY OF
� FAYETTEVILLE
ARKANSAS
r
City of Fayetteville
September 2023 Monthly Report
Prepared by:
Jacobs
October 16, 2023
wASULWAriR IMILAIMINT 0"ALITr
N wti 00r.•0 am goo
Fayetteville September 2023 Monthly Report
Table of Contents
1.
Executive Summary ....................................................................................................................................2
1.1
Fayetteville Team......................................................................................................................................................2
1.2
Special Projects..........................................................................................................................................................2
1.3
Compliance..................................................................................................................................................................2
1.4
Financials......................................................................................................................................................................3
Table1.1: Year to Date Budget.......................................................................................................................................... 3
2.
Plant Operations.........................................................................................................................................4
2.1
Noland............................................................................................................................................................................4
2.2
West Side.......................................................................................................................................................................4
3.
Laboratory ....................................................................................................................................................5
4.
Biosolids Management Site.....................................................................................................................6
4.1
Biosolids Operations.................................................................................................................................................6
4.2
Water Treatment Residuals....................................................................................................................................6
4.3
Hay Harvest..................................................................................................................................................................6
4.4 Dryer Operations........................................................................................................................................................6
4.5 Revenue.........................................................................................................................................................................7
Table4.1: BMS Revenue........................................................................................................................................................ 7
5. Maintenance................................................................................................................................................8
5.1 West Side.......................................................................................................................................................................8
5.2 Noland............................................................................................................................................................................8
5.3 Lift Stations..................................................................................................................................................................9
5.4 Key Performance Indicators/Measures.............................................................................................................9
Figure 5-1: Labor Hours by Work Order Type............................................................................................................... 9
Figure5-2: Work Order Count by Type............................................................................................................................ 9
6. Capital Improvement Projects(CIP)...................................................................................................10
6.1 Noland Projects.......................................................................................................................................................
10
6.2 Lift Station Projects................................................................................................................................................
10
6.3 Purchase Orders......................................................................................................................................................
10
7. Industrial Pretreatment.........................................................................................................................11
Table 6.1: Industrial Pretreatment Program (IPP) Revenue...............................................................................
11
8. Woolsey Wet Prairie................................................................................................................................12
9. Sustainability............................................................................................................................................13
Appendix A: Noland Effluent & Influent Report .............................................................................................14
Appendix B: West Side Effluent & Influent Report ........................................................................................15
Appendix C: Jacobs Employee Vacancy and Project Status Report ..........................................................16
P a g e I i
Fayetteville — Monthly Report
1. Executive Summary
1.1 Fayetteville Team
During the month, the Fayetteville team consisted of 47 full-time staff members. Of the 51 authorized
employees, 95.7% of the labor hours are dedicated to the Fayetteville Projects and 4.3% labor hours are
dedicated to other Jacobs Projects. There were 4 open recruitments during the month, and the Regional
Support team assisted with work order backlog, capital improvement projects, and various special projects. The
Employee Vacancy and Project Status Report is presented in Attachment C.
1.2 Special Projects
1.2.1 Dryer Installation Project
The dryer commissioning continued through September. The labor hours utilized for the dryer
commissioning decreased this month from 653.8 labor hours to 296.8 labor hours. Additional dryer
project details are provided in Section 4.4 of this report.
1.2.2 Noland Master Plan
The staff did not participate or record any Master Plan activities this month.
1.3 Compliance
1.3.1 Noland and West Side
The Noland and West Side Water Resource Recovery Facilities (WRRFs) met all discharge permit parameter
Limits throughout September.
The facilities effluent permit parameter limitations requirements changed beginning June 1. The June
through September effluent discharge limitations and data summary tables are presented in Appendices
A-B.
Page 12
Fayetteville — Monthly Report
1.4 Financials
The year-to-date financial variance increased slightly this month. The month ended with the year-to-date over
budget by $155,591.
Table 1.1: Year to Date Budget
Month
Labor
Dollars
Non -Labor
Dollars
Year -to -Date
Dollars
Jan 2023
-56,114
51,915mmm
-54,199
Feb 2023
-518,218
-55,822
-524,040
Mar 2023
53,501
-588,298
-584,797
Apr 2023
518,185
-570,935
-$52,750
May 2023
525,459
510,289
535,748
Jun 2023
-59,687
-56,596
-516,283
Ju12023
-536,794
511,083
-525,711
Aug 2023
-521,923
5165,498
5143,575
Sep 2023
58,914
5146,677
5155,591
Oct 2023
Nov 2023
Dec 2023
Minimum
-536,794
-588,298
-584,797
Maximum
525,459
5165,498
5155,591
Page 13
Fayetteville — Monthly Report
2. Plant Operations
The effluent quality and influent loadings data is presented in Appendices A and B. The Summary tables for
Noland and West Side Water Resource Recovery Facilities (WRRFs) effluent permit parameter limitations were
changed to reflect the more restrictive June through September effluent discharge limitations.
At Noland, the staff recorded 5.4 inches of rain this month and the average temperature was 71 degrees
Fahrenheit.
Note: temperature obtained from https://www.timeanddote.com/weather/usa/f`ayetteville-ar/historic?month=4&year=2023
2.1 Noland
The facility received 147.2 million gallons (MG) of influent water with an average influent daily flow rate of 4.9
million gallons per day (MGD). The peak daily flow was recorded on September 20, at 7.65 MGD. There was
163.8 MG of treated water discharged to White River.
During the month, Pinnacle Ozone Solutions was onsite to inspect the high cabinet temperatures and
condensation buildup with the Ozone System. They discovered Generator 1 had a faulty Quad Block and a drain
issue. The drain system was replumbed and they isolated the generator.
2.2 West Side
During the month, the facility treated 248.5 million gallons (MG) of influent water. The peak daily flow was
recorded on September 25, at 13.0 MGD. The average daily flow rate was 8.3 MGD.
The staff discovered a failure with the Equalization Basin Jet Mixer Pump 1. The pump was removed from
service and repairs are pending.
Page 14
Fayetteville — Monthly Report
3. Laboratory
The Fayetteville Laboratory provides sampling and analysis for process control and regulatory compliance for
both the Noland and West Side WRRF's, and the Biosolids Management Site (BMS), in addition to the samples
collected for monitoring the Industrial Pretreatment Program (IPP).
As required by Solid Waste 503 regulations to meet Class A Exceptional Quality certification, Noland belt filter
press cake, and West Side belt filter press cake samples were collected and analyzed for 503 metals (arsenic,
cadmium, chromium, copper, lead, mercury, molybdenum, nickel, selenium, and zinc) and percent total solids
analysis. All results were statistically within scope and exhibited no unusual trends.
The Whole Effluent Toxicity (WET) samples were collected for the White River outfaLL at the Noland facility.
Samples were sent to Cove Environmental in Stillwater, OK for analysis. White River passed WET testing for both
species; Ceriodaphnia Dubia, water flea, for survival and reproduction and the Pimephales promelas, fathead
minnow, for growth assessment, showing neither lethal nor sublethal effects, in the full dilution series outlined
in the permit of 97%, 73%, 55%, 41 %, 31 %, and 0%. At the NPDES permit expiration date, the approval for a
frequency reduction to 2/yr expired and the requirement for WET testing at the Noland facility reverted back
to four per year. When the new permit is received, it is expected to return to twice per year.
The Quarterly Industrial Surcharge sample collection and analysis was completed. As outlined in the National
Pollutant Discharge Elimination System (NPDES) permit for the Paul R. Noland Water Resource Recovery
Facility (WRRF), quarterly industrial surcharge samples were collected from Hiland Dairy, ConAgra Brands,
Tyson, EcoTech, and Elkhart for analysis of pH, Total Suspended Solids, Total Phosphorus, and Biochemical
Oxygen Demand (BOD). Surcharge fee reports were generated by the pretreatment department using self -
generated industrial data, as well as data results from the Noland Laboratory.
The Laboratory staff submitted the annual 2023 Discharge Monitoring Report Quality Assurance Study DMR-
QA 43. The USEPA requires major and selected minor NPDES permit -holders to participate in the annual DMR-
QA Study, an ungraded blind sample study on all permitted parameters. Permit -holders must obtain
Performance Evaluation (PE) samples from a USEPA approved provider. The completed DMR-QA 43 report was
submitted to the DEG State Coordinator through the DEG ePortaL. This is the first -year report submittal was
accepted utilizing the ePortaL.
Page 15
Fayetteville - Monthly Report
4. Biosolids Management Site
4.1 Biosolids Operations
The Water Resource Recovery Facility's (WRRFs) produced 1,649 wet tons of belt -pressed biosolids. The
biosolids was placed into the five solar houses to partially dry the material. Approximately 791 tons of water
was removed, and approximately 858 tons of partially dried biosolids were sent to the landfill for disposal. By
partially drying the biosolids, approximately $38,118 was saved in landfill tipping fees.
4.2 Water Treatment Residuals
During the month, Beaver Water District sent 973 tons of the water treatment residuals (WTR) which were land
applied. The application of WTR generated approximately $31,885 in revenue.
4.3 Hay Harvest
The Hay sales increased again this month. The site recorded a total of 297 tons of Hay was sold, approximately
$24,700.
4.4 Dryer Operations
During this month, the clumps of biosolids (sludge balls) continued to inhibit a consistent solids feed into the
dryer. The vendor, Griffin Residuals, deduced that conveyance system equipment is contributing to the
biosolids compaction which is than forming the sludge balls. The dryer requires the biosolids to be evenly
spread prior to entering the dryer for consistent heating.
•� a
v yA.
- ice. �' • - ya�. � �,.��"`�.• � '` _ �
Sludge Balls
Page 16
Fayetteville — Monthly Report
The staff initiated several alterations to the dryer's bioslids handling and conveyance system equipment.
1. The tilling of the Solar House Biosolids was reduced to once a day instead of the previous two tilling
events. This will decrease the tractor's impact on biosolid compaction.
2. Chain guides were installed on Elevator 2 to eliminate the biosolids compacting under the Elevator's
chain -drag system.
3. The hopper (Biosolids Storage Unit) was altered by removing the discharge tubes. The biosolids no
Longer need to pass through the tubes which will decrease the biosolid compaction.
4. A new hopper discharge chute was added which allows the biosolids to discharge closer to the center
of the hopper.
Hopper Discharge Chute
The conveyance system alterations were only slightly effective in reducing the sludge balls. To further reduce
the sludge balls, Griffin Residuals is considering a different hopper and conveyance equipment.
4.5 Revenue
The staff received and land applied 972 tons of water treatment residuals (WTRs). There were 297 tons of hay
sold this month. There was no fertilizer sold during the month.
Table 4.1: BMS Revenue
Product Tons Sold/Received Revenue Generated
Hay 297 $24,699
Fertilizer 0 $0
Water Treatment Residuals 972 $31,885
Page 17
Fayetteville — Monthly Report
5. Maintenance
5.1 West Side
During July, the Jacobs Regional Safety Specialist performed a safety audit of the facility. This month, the team
received the audit report and there were some minor safety items that required maintenance attention. Most
of the action items were missing machine guards. This month the staff began the tasks that were indicated on
the safety audit action list.
5.2 Noland
In mid -September, the vendor, Multi Craft Contractors, completed the fabrication of Clarifier 1 Scum Beach
(manufactured using 316-grade stainless steel). During the last of September, maintenance staff worked with
a Multi Craft technician to install the new scum beach. The Clarifier was returned to normal operational status.
Clarifier 1
Scum Beach
Page 18
Fayetteville — Monthly Report
5.3 Lift Stations
This month, there was a call out for Lift Station 22, pump overload. The overload occurs when the thermal
protection on the contactor overheats and then the electrical circuit breaker feeding power to the pump is
tripped. The staff investigated and determined the contactor and the overload need to be replaced. The pump
was removed from service and replacement parts were ordered, along with a spare contractor. Within a few
days the staff received the contactor and overload. The contractor and overload were replaced, and the pump
was returned to normal operational status.
5.4 Key Performance Indicators/Measures
Figure 5-1: Labor Hours by Work Order Type
g0 -■107
� 2 — 1e
1086
'17
p administrative
p corrective maintenance
emergency
corrective maintenance non
emergency
corrective maintenance from
pm/pdm
E preventive maintenance
o project
gsafety
Figure 5-2: Work Order Count by Type
p administrative
❑ corrective maintenance
emergency
❑ corrective maintenance non
emergency
corrective maintenance from
pm/pdm
s preventive maintenance
❑ project
■ safety ■ 1706, 879
■ 0, 0% ■ 41. 2% a 5, 0%
M7 OY
Page 19
Fayetteville — Monthly Report
6. Capital Improvement Projects (CIP)
6.1 Noland Projects
6.1.1 Aeration Basin
The blades and shafts for Aerators 2 and 3 were damaged and sent to JCI Industries earlier this year
for repair. The staff received the repaired blades and shafts, and they were installed and returned to
service this month.
The Basin's Aerator 12 failed this month, and it was shipped to JCI Industries for a hidden damage
inspection.
6.1.2 Clarifier 2
The staff began the process of replacing the scum beach on Clarifier 2 last month and the project
was completed this month.
6.2 Lift Station Projects
6.2.1 Farmington Lift Station
The Pump I variable frequency drive (VFD) failed. The staff was able to find and procure a
replacement VFD from Mayer Electric Supply, Fort Smith, Arkansas. The VFD was replaced, and
Pump I was returned to normal operational status.
6.3 Purchase Orders
A purchase order was issued to Midland Industrial Services and Graybar to complete the repairs associated
with the Noland filter building feed system. The vendor, Midland Industrial Services, was selected to provide
labor and a generator, while Graybar will be supplying various parts and materials.
P a g e 110
Fayetteville — Monthly Report
7. Industrial Pretreatment
The monthly surcharge and waste hauler reports were completed and sent to the City billing department.
The Quarterly surcharge sampling (BOD, TSS, T-Phos, pH) was performed for the three food industries
(ConAgra, Hiland, Tyson), as well as Ecotech and Elkhart. The Sampling Event Data Reports were sent to the
industries for utilization in self -monitoring reports, daily and monthly average calculations, and to verify
compliance.
Industrial Users, Tyson, Hiland, Marshalltown and Custom Powder Coating permit renewal applications were
completed this month. The IPP Revenue information is presented below.
Table 6.1: Industrial Pretreatment Program (IPP) Revenue
REVENUE
$72,719
Surcharges on August data
$2,150
Fees from hauled waste accepted in September
$0.00
Other fees paid in September
$0.00
Fines assessed in September
Zero violations August Violation data
Page 111
Fayetteville — Monthly Report
8. Woolsey Wet Prairie
By month's end the transition from peak summer heat to milder, early -fall weather encouraged an increase of
community visitors to Woolsey Wet Prairie.
The University of Arkansas
Landscape Architecture Students
took advantage of the mild
weather to visit the Prairie and
study the hydrologic
characteristics.
Many university students benefit
from Woolsey's habitat quality and
the close campus proximity allows
for a unique outdoor -classroom
experience.
The Pond drawdowns, started late August, successfully produced the desired dry, bare -soil conditions. This was
assisted by a decrease in the amount of rainfall. The Low pond levels assist with the control of the green sunfish
and bullfrog populations and provides a beneficial impact to reptile and amphibian diversity.
Pony
Draini
The summer herbicide applications concluded with nearly 50 gallons applied throughout the Woolsey Prairie
this month. The fall treatment applications began Late September and will continue through early November
for select'woody' species (to control canopy succession) and high -priority targets such as invasive blackberry,
privet, honeysuckles, and fescue.
Additionally, the prescribed burn preparations began this month. The staff began mowing and applying
herbicide along the perimeter (fire) containment line. Site burn preparations wiLL continue through November.
Page 112
Fayetteville — Monthly Report
9. Sustainability
Every year (October — September), the staff comments to several sustainability goals. During this year the
following were notable sustainability goals that were accomplished.
1. Solids Handling Optimization
The goal was to expand the Beaver Water District's (BWD) Water Treatment Residual (WTR) land
application to include the solids that had accumulated in the storage lagoon.
• January — August 2022
➢ 5,630 tons
• January — August 2023
➢ 7,980 tons
2. Energy Optimization
There were 6 Anoxic Mixers
replaced with a new Banana Mixer
design during the first quarter of
the sustainability project
(October— December 2022).
• Lowered electrical
demand by 65,000 kWh
since installation.
• Approximately $10,500
saved in corrective
maintenance costs.
Noland Anoxic Mixers
Page 113
Appendix A: Noland Effluent Report
White River Average Daily Effluent Report
Month
Flow
MGD
CBOD
mg/L
CBOD
Load
Lbs
TSS
mg/L
TSS
Load
Lbs
Total P
mg/L
Total P
Load
Lbs
NH3
mg/L
NH3
Load
Lbs
O
D.min)
(
mg/L
pH (min)
Su
pH
(max)
Su
Fecal
Coliform
Geo Mean
CFLI/100
mL
Permit Limit
Jun -Sept
4.5
473
5.0
525
1.0
105.0
1.0
105
>6.9
>6.0
<9.0
200
Sep 2023
5.459
2.2
99
<1.1
<52
0.1
6.7
0.04
1.7
14.4
7.5
7.6
33
Aug 2023
4.579
2.8
112
<1.0
<42
<0.2
<6.3
<0.03
<1.0
7.9
7.5
7.7
127
Jul 2023
3.949
3.3
119
<1.3
<50
0.4
12.9
0.06
2.0
12.6
7.1
7.7
63
Jun 2023
5.509
3.2
148
2.8
128
0.3
12.8
0.06
3.0
14.0
7.0
7.7
31
May 2023
6.131
2.9
144
<1.4
<70
0.4
22.1
0.12
5.8
14.8
7.0
7.6
21
Apr 2023
6.275
3.5
186
<1.9
<103
<0.1
<7.4
0.08
4.2
14.2
7.4
7.6
37
Mar 2023
7.907
3.0
201
<1.5
<101
<0.1
<8.8
0.06
4.4
13.3
7.4
7.5
<37
Feb 2023
7.466
3.6
222
3.1
197
0.2
11.1
0.11
7.1
13.6
7.4
7.5
43
Jan 2023
6.447
3.8
205
2.6
140
0.1
8.0
0.09
5.0
14.3
7.4
7.6
26
Dec 2022
5.970
4.2
215
<2.7
<140
0.2
8.2
0.13
6.4
11.7
7.4
7.6
<22
Nov 2022
4.556
3.4
128
1.5
55
0.1
5.5
0.24
7.0
11.7
7.4
7.6
51
Oct 2022
4.277
4.1
141
<1.4
<50
<0.1
<4.2
0.09
2.9
15.5
7.4
7.6
41
Sep 2022
4.620
3.8
142
<1.7
<63
<0.3
<10.5
0.06
2.3
14.9
7.5
7.7
>66
White River Average Daily Effluent - Minerals Report
TDS
Month mg/L
TDS Load
Lbs/dy
Sulfate
Total As
Soo
mg/L
Sulfate Total
Load As Soo
Lbs/day
NO3
(Nitrate)
mg/L
NO3
(Nitrate)
Load
Lbs
Permit Limit
Jun - Sept
500
52,542
119
12505
report
report
Sep 2023
332
14,655
49
2,007
Aug 2023
383
18,164
68
3,335
Jul 2023
362
11,092
61
1,948
Jun 2023
358
17,502
100
5,271
May 2023
360
16,754
52
2,450
Apr 2023
323
19,575
56
3,423
Mar 2023
308
24,645
60
3,568
Feb 2023
368
19,585
63
3,310
Jan 2023
314
17,522
59
3,282
Dec 2022
375
16,383
54
2,500
4.1
191.8
Nov 2022
390
13,159
62
2,079
Oct 2022
383
13,385
74
1,654
Sep 2022
372
14,106
67
2,922
Appendix A-1: Noland Influent Report
Month
Flow
MGD
12.60
Hydraulic
Loading
%
CBOD
Load
Lbs
29,666
Orangic
Loading
%
TSS
Loading
Lbs
TSS
Loading
%
PO4
Loading
Lbs
PO4
Loading
%
NH3
Loading
Lbs
2,250
NH3
Loading
%
Design
Annual Average
23,198
765
Sep 2023
4.90
38.9
15,241
51.4
8,882
38.3
222
29.0
1,047
46.5
Aug 2023
4.49
35.6
12,396
41.8
8,602
37.1
201
26.3
840
37.3
Jul 2023
4.42
35.0
10,145
34.2
7,494
32.3
165
21.6
662
29.4
Jun 2023
4.11
32.6
12,964
43.7
8,088
34.9
182
23.8
730
32.5
May 2023
5.39
42.8
12,756
43.0
7,321
31.6
210
27.4
760
33.8
Apr 2023
4.68
37.1
15,926
53.7
8,507
36.7
227
29.7
917
40.8
Mar 2023
9.08
72.1
17,506
59.0
10,561
45.5
286
37.4
1,098
48.8
Feb 2023
8.08
64.1
14,485
48.8
8,700
37.5
263
34.4
982
43.6
Jan 2023
6.17
49.0
13,140
44.3
7,756
33.4
217
28.4
760
33.8
Dec 2022
5.99
47.6
11,497
38.8
8,718
37.6
205
26.8
706
31.4
Nov 2022
5.91
46.9
13,234
44.6
9,292
40.1
210
27.4
921
41.0
Oct 2022
4.26
33.8
13,330
44.9
7,379
31.8
229
29.9
930
41.3
Sep 2022
4.34
34.4
11,794
39.8
7,807
33.7
208
27.2
810
36.0
Appendix B: West Side Effluent Report
Goose Creek Average Daily Effluent Report
Month
Flow
MGD
CBOD
mg/L
CBOD
Load
Lbs
TSS
mg/L
TSS
Load
Lbs
Total P
mg/L
Total P
Load
Lbs
83.4
NH3
mg/L
NH3
Load
Lbs
DO (min)
mg/L
pH (min)
SU
pH
(max)
SU
Fecal
Coliform
Geo Mean
MPN/100
mL
200
Permit Limit
June - Sept
5.3
442.0
10
834
1.0
1.0
83.4
>6.9
>6.0
<9.0
Sep 2023
8.3
<1.9
<138.0
1.0
68
<0.1
3.5
<0.0
<1.6
8.6
7.4
7.7
<8
Aug 2023
8.1
<2.3
<101.1
1.0
69
<0.1
3.7
<0.3
<25.2
8.5
7.4
7.8
<11
Jul 2023
8.0
<2.0
<123.5
1.0
65
0.1
6.1
<0.1
<4.3
8.6
7.3
7.8
<6
Jun 2023
7.8
<2.0
<154.1
1.0
64
0.1
7.8
<0.0
<4.3
8.9
7.2
7.7
<6
May 2023
9.0
<2.0
<173.0
1.0
74
<0.1
5.9
<0.1
<6.5
9.3
7.3
7.6
<5
Apr 2023
8.7
<2.0
<177.9
1.0
72
<0.1
5.3
<0.1
<7.1
9.8
7.0
7.4
<6
Mar 2023
13.3
<2.0
<199.2
1.0
103
0.1
8.9
0.1
9.8
10.3
6.9
7.4
<6
Feb 2023
11.7
<1.9
<144.5
1.0
103
0.1
7.7
0.0
3.7
10.4
7.0
7.4
<6
Jan 2023
9.9
<2.0
<148.8
1.2
104
0.1
7.2
<0.0
<3.6
7.6
7.1
7.3
<5
Dec 2022
9.5
<2.0
<127.3
1.0
79
<0.1
9.2
<0.1
<5.7
8.5
7.0
7.5
<8
Nov 2022
8.0
<1.9
<129.0
1.0
64
<0.1
4.1
<0.0
<2.8
9.3
7.2
7.6
<14
Oct 2022
6.6
<1.8
<157.3
1.0
57
0.1
4.6
<0.0
<1.9
9.0
7.2
7.6
<13
Sep 2022
6.8
<2.5
<133.5
1.0
55
<0.1
3.3
<0.0
<1.9
8.6
7.3
7.7
<6
Appendix B-1: West Side Influent Report
Month
Flow
MGD
10.0
Hydraulic
Loading
%
BOD Load
Lbs
Orangic
Loading
%
TSS Load
Lbs
TSS
Loading
%
Total P
Load
Lbs
PO4
Loading
%
NH3 Load
Lbs
1,918
NH3
Loading
%
Design
Annual Average
14,595
14,595
584
Sep 2023
8.3
82.6
10,683
73.2
12,584
86.2
281
48.1
1,377
71.8
Aug 2023
8.1
81.4
10,442
71.5
12,891
88.3
275
47.1
1,312
68.4
Jul 2023
8.0
79.9
9,164
62.8
14,506
99.4
250
42.9
1,253
65.3
Jun 2023
7.8
78.0
10,595
72.6
13,072
89.6
274
46.9
1,261
65.7
May 2023
9.0
90.1
10,842
74.3
12,133
83.1
281
48.1
1,261
65.7
Apr 2023
8.7
87.5
10,393
71.2
11,139
76.3
249
42.6
1,374
71.7
Mar 2023
13.3
133.2
10,374
71.1
14,426
98.8
276
47.3
1,341
69.9
Feb 2023
11.7
117.4
11,289
77.3
11,517
78.9
247
42.3
1,239
64.6
Jan 2023
9.9
99.3
11,398
78.1
10,453
71.6
251
43.0
1,281
66.8
Dec 2022
9.5
95.3
11,463
78.5
12,504
85.7
277
47.4
1,199
62.5
Nov 2022
8.0
80.4
11,688
80.1
11,915
81.6
260
44.5
1,256
65.5
Oct 2022
6.6
66.3
11,918
81.7
10,762
73.7
256
43.8
1,327
69.2
Sep 2022
6.8
67.8
10,419
71.4
11,859
81.3
258
44.1
1,256
65.5
Appendix C. Employee Vacancy and Project Status Report
Department
Job Title
Em io ee name
Fayetteville % FTE
Admin
Project Manager
Jan Guy
82.00%
Admin
Assistant Project Manager
Mayo Miller
100.00%
Admin
Health, Safety, Compliance Professional
Vacant
70.00%
Admin
Project Coordinator
Brandi Miller-DeWeese
90.00%
Admin
Administrative Assistant
Christy Taylor
100.00%
Admin
Administrative Assistant
Kassandra Foster
100.00%
Admin
Project Specialist
Sarah Garrison
100.00%
BMS
BMS Supervisor
Peter Burrow
100.00%
BMS
Lead Operator
Mike Reed
100.00%
BMS
Operator I
David Dajani
100.00%
BMS
Equipment Operator
Charlie Boger
100.00%
BMS
Equipment Operator
Anthony DeJesus
100.00%
BMS
Equipment Operator
Ben Shondelmyer
100.00%
BMS
Operator In Training
Robert Donnell
100.00%
BMS
Operator In Training
Christopher Cox
100.00%
BMS
Operator In Training
Jonathan Gueydan
100.00%
BMS
Operator In Training
Caleb Henderson
100.00%
BMS
Mechanic
Vacant
100.00%
Admin
Process & Compliance Supervisor
Thom Vinson
90.00%
Admin
Environmental Specialist
Jeff Hickle
100.00%
LAB
Laboratory Director
Donna McChristian
90.00%
LAB
Industrial Pretreatment Coordinator
John Byrd
100.00%
LAB
Lead Laboratory Analyst
Matt Benton
100.00%
LAB
Laboratory Analyst
Walter Chodor
100.00%
Maint
Maintenance Supervisor
Joshua Alleman
100.00%
Maint
Lead Mechanic
Buddy Carter
95.00%
Maint
Lead Electrician
Tim Marr
70.00%
Maint
Electrician
Brian Daniels
100.00%
Maint
Mechanic
Robert Ingram
100.00%
Maint
Mechanic
Michael Spohn
100.00%
Maint
Mechanic
Paul Goolsby
100.00%
Maint
Mechanic
Rick Dollarhide
100.00%
Maint
Mechanic in Training
Broc Burus
100.00%
Maint
Mechanic in Training
David Post
100.00%
Maint
Mechanic in Training
Caleb Wheeler
100.00%
Maint
Utility Worker - Temp
Vacant
100.00%
Maint
Utility Worker - Temp
Vacant
100.00%
Operations
Operations Supervisor
Shawn Santellanes
100.00%
Operations
Lead Operator
Travis Patton
100.00%
Operations
Operator I
Anthony Ramsfield
100.00%
Operations
Operator I
Justin Sweeney
100.00%
Operations
Operator
Tom Meunier
100.00%
Operations
Operator
Chandler Smothers
100.00%
Operations
Operator
Brittney Doyle
100.00%
Operations
Operator In Training
Jeremy Johnson
100.00%
Operations
Operator In Training
Michael Stout
100.00%
Operations
Operator In Training
Ezra Maglothin
100.00%
SCADA
Instruct and Control Tech
Christopher Merrit
100.00%
SCADA
Instrument & Control Tech
Pat Cooley
95.00%
SCADA
Instrument & Control Tech
Preston Jones
100.00%
SCADA
Information & Operational Tech
James Mason
50.00%
Authorized Positions =
009
Filled Positions =
47.0
Filled FTE's= 45.6
REGIONAL SUPPORT and SPECIAL PROJECTS (Performed in scope)
Area
Reason
Name
Hours
SCADA
Network Upgrade
Scada Regional Support
120.25
Maintenance
Maintenance, Reporting, and IT Related Activities
Various Regional Staff
167
BMS
Dryer Installation Project
Staff & Regional Support
296.8
Noland
Master Plan Data Request and Sampling Planning
Staff
0
AMENDMENT NO. 10
TO
AGREEMENT FOR ENVIRONMENTAL CONSULTING SERVICES
BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND
ENVIRONMENTAL CONSULTING OPERATIONS, INCORPORATED
FOR
WOOLSEY WET PRAIRIE ECOLOGICAL MONITORING AND MANAGEMENT
ENVIRONMENTAL CONSULTING SERVICES
THIS AMENDMENT NO. 10 to the Agreement For Professional Environmental Consulting
Services, dated May 8, 2014 (the "Agreement"), by and between CITY OF FAYETTEVILLE,
ARKANSAS (CITY) and ENVIRONMENTAL CONSULTING OPERATIONS, INC. (ECO)
for environmental consulting services in connection with monitoring and ecological adaptive
management of CITY's wetland mitigation site (SITE) known as Woolsey Wet Prairie is made
and entered into for purposes of continuity of Site wetland habitat status in order to maintain
surplus wetland credits generated at Site and due to Corps of Engineers (Corps) regulatory
requirements to manage and maintain wetland compensatory mitigation in perpetuity to assure
Site continues to meet ecological performance standards.
WHEREAS, this AMENDMENT NO. 10 is a renewal of the May 8, 2014 Agreement that
included a provision for automatic renewal of ECO's annual Scope of Services beyond 2014 for
additional 1-year terms upon mutual agreement by both CITY and ECO. Unless specifically
stated, all other terms and conditions of the Agreement shall remain in full force and effect.
Neither this Amendment nor the Agreement may be modified except in writing signed by an
authorized representative of the CITY and ECO.
NOW THEREFORE, the CITY and ECO agree to amend the Agreement for ECO's Scope of
Services as follows:
1. Part A - Project Administration & Management
a) General administration and project management activities;
b) Perform project initiation activities;
c) Provide environmental regulatory and technical information to CITY, CITY Contractors,
Citizens of CITY, and Academia;
d) Meet with CITY, CITY Contractors, and Academia for information exchange, goal and
timeline setting, reviewing management strategies, and action items;
e) Perform internal project control including budgeting, scheduling, and quality control;
f) Part A applies to January through December 2024. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council and amended upon approval for renewal of
Part A services beyond 2024.
100923 - ECO WWP Amendment No. l0.pdf
2. Part B - Annual Ecological Restoration Monitoring
a) Conduct qualitative monitoring activities throughout the growing season to maintain
cumulative plant species lists, evaluations of seasonal hydrology and associated plant
communities, and identification of stands of invasive plant species to be controlled;
b) Observe and document total plant species richness for each wetland cell and the total
mitigation SITE in historical comprehensive plant species lists;
c) Record locations of concentrated stands of non-native and native invasive plant species and
locations of rare Arkansas Natural Heritage Commission (ANHC) tracking plant species on
wetland cell maps;
d) Develop 2024 Woolsey Wet Prairie Adaptive Management Strategy & Monitoring Report
No. 18 that is consistent with historical monitoring and management activities at Site in a
format to be used for SITE adaptive management purposes;
e) Part B applies to January through December 2024. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council, and amended upon approval for renewal of
Part B services beyond 2024.
3. Part C - Annual Adaptive Management Strategy
a) Continued development and implementation of annual strategy for specific controls of
invasive species via selection, coordination, and scheduling of time sensitive hydrology
controls, herbicide applications, mowing, hand pulling, and prescribed burning;
b) Make SITE visits throughout the growing season to make observations of hydrology,
vegetation, and effectiveness of invasive vegetation control;
c) Oversee selection, scheduling, and coordination of SITE adaptive management activities
and provide guidance pertaining to Site Deed -Restrictive Covenant restrictions to CITY
and CITY's Contractors associated with management of Site;
d) Provide restoration ecology advisory technical guidance to CITY and CITY's Contractors
associated with management of Site for the purpose of implementation of Site management
activities that are compliant with Site permanent protection measures and restrictions
specified in the CITY's Corps Section 404 permit;
e) Document and maintain records of adaptive management activities implemented and the
date of use;
f) Make adjustments, as necessary, to timing and type of vegetation management to be
implemented including, but not restricted to, hydrology management, mowing, herbicide
applications, prescribed burning, and hand pulling of invasive plant species;
100923 - ECO WWP Amendment No. l0.pdf
g) Utilize wetland cell aerial photographs showing locations of concentrated stands of
invasive and non-native plant species and locations of rare ANHC tracking plant species in
order to target and prioritize areas for specific management activities;
h) Develop herbicide application specifications that include specific types of herbicides to
apply to specific invasive plant species by CITY contractors;
i) Schedule and select type of herbicide, adjuvant, and application rate to be used for specific
target non-native and invasive plant species at specific locations and document herbicide
effectiveness;
j) Coordinate, schedule, and observe areas where herbicide applications have been made to
evaluate effectiveness for controlling invasive species by CITY contractors;
k) Develop burn specifications that clearly identify prescribed Burn Contractor
responsibilities as a part of CITY's informal bid process that identify: SITE preparation,
notifications, and Burn Contractor responsibilities;
1) Coordinate, schedule, and observe prescribed burn to evaluate Burn Contractor's
conformance with state laws, notifications, and specifications;
m) Coordinate co -existence of planned construction and operation activities at adjacent solar
array and NWALT Westside Prairie Preserve with adaptive management activities at the
SITE;
n) Part C applies to January through December 2024. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council, and amended upon approval for renewal of
Part C services beyond 2024.
4. Part D - Update Credit Tracking Ledger for Surplus Wetland Credits
a) SITE has generated surplus of wetland credits above those required by CITY's Corps
Section 404 permit for wetland compensatory mitigation. CITY has received Corps
approval to use wetland credits to mitigate for wetland impacts caused by the CITY's
infrastructure improvement projects within Illinois River watershed, HUC 11110103;
b) Under the 2014 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY's Van Asche Extension Project for submittal
to Corps;
c) Under the 2015 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for
submittal to Corps;
d) Under the 2016 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
100923 - ECO WWP Amendment No. l0.pdf
e) Under the 2017 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
f) Under the 2018 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
g) Under the 2019 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
h) Under the 2020 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for
submittal to Corps;
i) Under the 2021 Scope of Services, CITY did not utilize any surplus wetland credits for
City infrastructure improvement projects requiring wetland compensatory mitigation;
j) Under the 2022 Scope of Services, ECO developed a wetland credit ledger to include
surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for
submittal to Corps;
k) At the time of development of this amendment under the 2023 Scope of Services, CITY
has not utilized any surplus wetland credits for City infrastructure improvement projects
requiring wetland compensatory mitigation;
1) It is unknown at the current time, whether or not Part D services will be necessary for
January through December 2024, and will be a function of whether or not surplus credit
transactions occur. Should 2024 wetland credit transactions occur, ECO shall update
wetland credit ledger accordingly for submittal to Corps at the end of 2024;
m) Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and
amended upon approval for renewal of Part D services beyond 2024.
5. Part E - Academic Research Project Review and Guidance
a) During 2017, there was an increased interest in the SITE for academic research projects
from various departments of the University of Arkansas ranging from herpetology to soil
microbiology. While research projects at the site are exciting and encouraged, the need
exists for guidance and oversight to ensure that all parties involved are made aware of the
various requirements of the CITY's Section 404 permit and Deed Restricted Covenant for
the SITE. Failure to manage research project activities at the SITE has the potential to
result in the CITY not being in compliance with the terms and conditions of the CITY's
Corps Section 404 permit and the Deed Restricted Covenant for the SITE.
b) ECO, Inc. has developed a research request form and guidance document intended for
use by proposed research projects that will provide project -specific relative information
to ECO, Inc., Jacobs, and the CITY for review and approval, while also educating the
100923 - ECO WWP Amendment No. l0.pdf
applicant about the SITE Corps Section 404 permit requirements. ECO, Inc. will review
academic research project proposals and provide project -specific guidance to parties
conducting research at SITE.
c) Part E applies to January through December 2024. Renewal of ECO's annual Scope of
Services will be reviewed by the City Council, and amended upon approval for renewal
of Part E services beyond 2024.
6. Compensation
For the amended Scope of Services described herein, CITY agrees to pay ECO the sum specified
below on Cost Detail Table. The total payment shall be a lump sum "not to exceed" amount of
SIXTY-FIVE THOUSAND FIVE HUNDRED U.S. DOLLARS ($65,500.00).
Amendment No. 10 - 2024 Cost Detail
Amended ECO Scope of Services
Fee Estimate
Part A - 2024 Project Administration & Management
$4,350
Part B - 2024 Annual Ecological Restoration Monitoring
$28,000
Part C - 2024 Annual Adaptive Management Strategy
$31,650
Part D - 2024 Update Surplus Wetland Credit Tracking Ledger
$0
Part E - 2024 Academic Research Project Guidance
$1,500
Total
$65,500
The CITY and ECO intending to be legally bound, indicate their approval of this
AMENDMENT NO. 10 by their signatures below:
ENVIRONMENTAL CONSULTING
OPERATIONS, INC.
By
Seth Pickens, President
Date: October 9.2023
CITY OF FAYETTEVILLE
By:
Lioneld Jordan, Mayor
Date:
ATTEST:
By:
Kara Paxton, City Clerk/Treasurer
Date:
End of October 9, 2023 Amendment No. 10 for Environmental Consulting Services
100923 - ECO WWP Amendment No. l0.pdf
flintlock
WATER SERVICE EXTENSION COST SHARE REQUEST
1 November, 2023
TO:
Tim Nyander, Utilities Director
Corey Granderson, Utilities Engineer
Fayetteville City Council
Dear Mr. Nyander, Mr. Granderson, and Councilmembers,
We respectfully request the City consider sharing the cost for a water line installation. The proposed line facilitates
immediate infill development, expands service opportunities for this and multiple adjacent parcels left without service
after the City abandoned a previously active water line, and supports the City's 2040 goals.
This line addition will provide water to six new 1-bedroom units on 0.17 acres of property zoned RMF-24. That makes 1
unit per 0.028 gross acres, including green space, parking, and walkways — or more than 35 units per acre. These
attainable housing units are naturally more affordable by virtue of their small size and will readily serve the approximately
2/3rdl of Fayetteville's demographic that consist of 1-2 person households (and more suitably than the predominance of
3-4 bedroom units currently available).
The line will also benefit rate payers by providing direct access for another three properties that could bear additional
units with their existing zoning through lots splits, ADUs, or other developments, and it provides water within 21' of two
other undeveloped parcels that no longer have water access after the abandonment of a 1" line in Rock St.
The proposed development adds this efficient density of units within the downtown Tier 1 Center in Fayetteville's 2040
plan growth concept map. It's directly adjacent to two public parks and walkable to downtown and public transit. It
supports and directly enables the City's following 2040 Plan goals:
• 1. We will make appropriate infill and revitalization our highest priority
• 2. We will discourage suburban sprawl
o 3.2.2. Direct capital improvements into infrastructure that encourages and supports infill and
revitalization.
• 3. We will make compact, complete, and connected development the standard
• 6. We will create opportunities for attainable housing
o 3.6.1 Increase housing choices by encouraging a mixture of housing types and sizes dispersed
throughout the city and in proximity to transit and active transportation networks.
An initial bid for the designed extension is only $17,500. Due to the low cost of the line, the restoration and expansion
of service to this and adjacent parcels, and the significant benefits to City goals, we request the City contribute 75% of
this cost ($13,125). In addition to advancing the City's goals, this collaboration will help to realize the multi -generational
dreams of the property owner, Tommie Flowers Davis, who grew up in this historic Fayetteville neighborhood, to develop
her property to the benefit of her community.
Gratefully,
4-
Hunter Adkisson
Flintlock LAB
528 N College Ave I Fayetteville, AR 72701
479.305.4807
flintlock
DETAILS
Parcel #s: 765-06328-000, 765-06329-000
Zoning: RMF — 24
Infill Priority: 7 + 8
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AMENDMENT NO. 2
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the Utility
Relocation for I-49/MLK Interchange (HW Project No. 2022129), dated February 7, 2023, between the
City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc. (hereinafter
called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by
this Amendment No. 2.
SECTION 1— SCOPE OF SERVICES
1.1 Amendment No. 2 is for Task 3 - Construction Engineering Agreement associated with the
Construction Phase of the Utility Relocation for the I-49/15th Street Interchange project. Additional services
are detailed in the Engineer's attached Scope of Services dated July 24, 2023.
SECTION 2 — TIME OF SERVICE
2.1 Engineer will proceed with providing the services set forth herein immediately upon execution of
this Authorization by all parties.
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for Scope of Services described herein shall not exceed
($294,800.00) without written approval of Owner. These additional services adjust the Agreement's not to
exceed fee to $839,350.00, and the adjustment includes $1,500.00 for Reproduction and Printing. The total
not to exceed reimbursable expenses is adjusted to Fifty Four Thousand and 00/100 Dollars ($54,000.00).
2022129 Amendment 2- 15th Street.docx Page 1 of 2 July 24, 2023
Attachments: Exhibit A — Scope of Services dated, July 24, 2023
Exhibit B — Scope of Services and Fee Proposal, dated July 24, 2023
Exhibit C — Standard Hourly Billing Rate Structure, effective August, 2023
Exhibit D — Project Schedule, dated July 24, 2023
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC.
I0
Barry McCormick, P.E.
Corporate Secretary
AUTHORIZATION BY:
CITY OF FAYETTEVILLE, ARKANSAS
Date:
Honorable Lioneld Jordan, Mayor
2022129 Amendment 2- 15th Street.docx Page 2 of 2 July 24, 2023
Exhibit A — Construction Engineering Agreement F
Scope of Services�
Utility Relocations for 1-49/15t'' Street Interchange
Fayetteville, Arkansas CITY OF
FAYETTEVILLE
HW Project No. 2022129 ARKANSAS
July 24, 2023
Further Description of Basic Engineering Services and Related Matters:
Scope
The Utility Relocations for the 1-49/15th Street Interchange project include the relocation of
publicly owned utilities to precede the roadway improvements to West 15th Street at the
proposed crossing of Interstate 49 (1-49) by the Arkansas Department of Transportation
(ARDOT). The ARDOT project includes the extension of West 15th Street for an overpass of
1-49 with two (2) traffic circles, entrance and exit ramps, and box culvert structures under
West 15th Street and South Futrall Drive. The utility relocation project will consist of an
estimated 2,122 linear feet of 18-inch water main, 216 linear feet of 12-inch sanitary sewer,
15 linear feet of 24-inch sanitary sewer, and 399 linear feet of 30-inch sanitary sewer.
TASK 3 — Construction Engineering Services — Construction Phase
1. Conduct a Pre -Construction Conference with the Owner, Contractor, and ARDOT
2. Provide full-time construction observation during utility relocation
3. Construction Engineering Administration
4. Conduct up to four (4) Periodic Progress Meetings
5. Prepare, review, and coordinate the dissemination of construction documentation
including material submittals, requests for information, field change orders, and
change orders as directed by the Owner
6. Review the Contractor's construction quantities and prepare monthly pay requests for
the Owner's consideration and approval
7. Conduct as -built surveys of the completed improvements
8. Coordinate and conduct a final inspection with the Contractor and Owner, and prepare
a punch list of deficient construction items for the Contractor to address
9. Prepare Record Drawings of the completed project and provide one (1) full-size
reproducible hard copy, and one (1) electronic copy for the Owner's archives
10. Assist the Owner in preparing project closeout documentation to ARDOT
Note: Engineer will prepare and distribute minutes of all meetings.
Advertising and Bidding Phase Services are included under Amendment 1 to the contract.
Attachment A — Project Location Map
2022129\Scope of Services Page 1 of 2
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N (479) 474-1227 I (479) 242-4685 I (479) 455-2206 I (501) 374-4846 FOR: CITY OF FA YETTEVILLE, ARKANSAS
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Exhibit C
Standard Billing Rate Structure
For Hourly Fee Based Contracts
Hawkins -Weir Engineers, Inc.
Effective June 11, 2023 through August 12,
2023"'
Engineer
Engineer VIII
$
240
Per Hour
Engineer VII
$
220
Per Hour
Engineer VI
$
200
Per Hour
Engineer V
$
175
Per Hour
Engineer IV
$
150
Per Hour
Engineer III
$
130
Per Hour
Engineer II
$
115
Per Hour
Engineer I
$
100
Per Hour
Engineering Technician
Designer I
$
110
Per Hour
Technician IV
$
95
Per Hour
Technician III
$
85
Per Hour
Technician II
$
75
Per Hour
Technician I
$
65
Per Hour
Field Technician - Field Inspector
Resident Project Representative (RPR)
$
120
Per Hour
Construction Manager
$
100
Per Hour
Inspector II
$
85
Per Hour
Inspector I
$
75
Per Hour
Field Surveying
GPS Survey
Surveyor
Administrative
Business Manager
Expert Witness
Preparation
Testimony, less than 1/2 day
Testimony, per Day
$ 175 Per Hour
$ 125 Per Hour
$ 85 Per Hour
At Engineer's Hourly Rate
$ 2,000
$ 4,000
Expenses Reimbursable Expenses and upcharges are determined by the Client Agreement/Contract
Subconsultants/Outside Services
Express Delivery, Field Supplies, Testing, Review/Filing Fees
and Advertising
Travel: Hotel and meals
Actual Cost
Vehicle(2)
$0.655 per mile effective l/l/23
Reproduction: Outside printing service
Actual Cost
In-house printing
Letter Copy - B&W
$ 0.12
Per Copy
Letter Copy - Color
$ 0.75
Per Copy
22 x 34 Size Copy - B&W
$ 3.00
Per Copy
22 x 34 Size Copy - Color
$12.00
Per Copy
22 x 34 Size Copy - Color Photo
$ 25.00
Per Copy
11 x 17 Size Copy - B&W
$ 1.50
Per Copy
11 x 17 Size Copy - Color
$ 5.00
Per Copy
CD Copy
$ 5.00
Per Copy
Binding
$ 1.00
Each
Billing Rates are reviewed and adjusted annually in August. Regardless, any adjustment
in Billing Rates will not impact previously negotiated Not To Exceed (NTE) fee amounts without a
formal Contract Amendment.
(2) To be adjusted periodically to current IRS mileage rate.
All Billings are due upon receipt unless prior arrangements for payment have been made.
-, Exhibit D - Project Schedule _
r Utility Relocations for 1-49/15t'' Street Interchange
CitHy of Fayetteville, Arkansas
i'otb" HW Project No. 2022129 CITY OF
FAYETTEVILLE
July 24, 2023 ARKANSAS
Item
Task 3 — CE Agreement — 1-49/151h Street
Completion Date
1.
Deliver Property Descriptions and Exhibits for easement
July 28, 2023
acquisition to the City of Fayetteville
2.
Submit USACE Section 404 Permit, and ADEQ STAA
July 28, 2023
Applications
3.
Anticipated Right -of -Way acquisition completed for 1-49/15th
August 11, 2023
Street Interchange by ARDOT
4.
Submit Final Plans, Contract Documents, and a Cost Estimate
August 18, 2023
to the Arkansas Department of Health for Review
5.
Deliver Final Plans, Contract Documents, and a Cost Estimate
August 18, 2023
to the City of Fayetteville
6.
Submit Final Plans, Contract Documents, and Cost Estimate to
August 25, 2023
ARDOT for Review
7.
Complete easement acquisition by ORC
September 8, 2023
8.
Receive Arkansas Department of Health Approval
September 15, 2023
9.
Receive USACE Section 404 and ADEQ STAA Permits
September 22, 2023
10.
Receive ARDOT Approval of Final Plans and ARDOT Utility
September 22, 2023
Permits
11.
Receive City of Fayetteville Purchasing Department Approval
September 27, 2023
12.
First Advertisement
October 1, 2023
13.
Second Advertisement
October 8, 2023
14.
Pre -Bid Conference
October 19, 2023
15.
Issue Final Addendum, if necessary
October 24, 2023
16.
Receive Bids
October 31, 2023
17.
Receive City of Fayetteville Water & Sewer Committee Approval
November 14, 2023
18.
Receive City of Fayetteville City Council Approval
December 5, 2023
19.
Conduct Preconstruction Conference
December 21, 2023
20.
Issue Notice to Proceed
January 8, 2024
21.
Construction Substantially Complete
October 4, 2024
22.
Final Inspection
November 3, 2024
2022129\Exhibit D - Project Schedule 1-49-15th Street CE Agreement - 1 -