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Home My WebLink About192-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 192-22 File Number: 2022-0717 INTERLOCAL AGREEMENT FOR CONTINUATION ADDENDUM: A RESOLUTION TO APPROVE AN ADDENDUM TO THE INTERLOCAL AGREEMENT FOR CONTINUATION OF AMBULANCE SERVICES THROUGH THE WASHINGTON COUNTY REGIONAL AMBULANCE AUTHORITY TO PROVIDE ADDITIONAL FUNDING IN THE AMOUNT OF $357,454.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, ambulance services nationwide are struggling because collection rates are down; payments from Medicare and insurance companies continue to decline; and costs for supplies, equipment, gear, ambulances, and fuel have significantly increased; and WHEREAS, the Washington County Regional Ambulance Authority has experienced issues with recruiting and retention which has led to far more overtime than would normally be expected; and WHEREAS, because of these issues, the Authority is facing a $1,043,178.00 deficit this year which is expected to be shared by all of the participating governmental entities; and WHEREAS, the federal government is working on a program to aid ambulance services but the first payment is not expected until July 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an Addendum to the Interlocal Agreement For Continuation of Ambulance Services through the Washington County Regional Ambulance Authority, a copy of which is attached to this Resolution, and approves additional funding for the Authority in the amount of $357,454.00. Page 1 Printed on 917122 Resolution: 192-22 File Number: 2022-0717 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/6/2022 Attest:FRF 'f" i .�� v:' �� Y •O•.gSG�'�. [AYEI7[VILLE ; Kara Paxton, City Clerk Treasurers•q'Q�fA4dcaP;• • �> . Page 2 Printed on 917122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 e (479) 575-8323 Text File File Number: 2022-0717 Agenda Date: 9/6/2022 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.1 INTERLOCAL AGREEMENT FOR CONTINUATION ADDENDUM: A RESOLUTION TO APPROVE AN ADDENDUM TO THE INTERLOCAL AGREEMENT FOR CONTINUATION OF AMBULANCE SERVICES THROUGH THE WASHINGTON COUNTY REGIONAL AMBULANCE AUTHORITY TO PROVIDE ADDITIONAL FUNDING IN THE AMOUNT OF $357,454.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, ambulance services nationwide are struggling because collection rates are down; payments from Medicare and insurance companies continue to decline; and costs for supplies, equipment, gear, ambulances, and fuel have significantly increased; and WHEREAS, the Washington County Regional Ambulance Authority has experienced issues with recruiting and retention which has led to far more overtime than would normally be expected; and WHEREAS, because of these issues, the Authority is facing a $1,043,178.00 deficit this year which is expected to be shared by all of the participating governmental entities; and WHEREAS, the federal government is working on a program to aid ambulance services but the first payment is not expected until July 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign an Addendum to the Interlocal Agreement For Continuation of Ambulance Services through the Washington County Regional Ambulance Authority, a copy of which is attached to this Resolution, and approves additional funding for the Authority in the amount of $357,454.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 9/7/2022 City of Fayetteville Staff Review Form 2022-0717 Legistar File ID 9/6/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brad Hardin 8/8/2022 Submitted By Submitted Date Action Recommendation: FIRE (300) Division / Department Staff recommends approving a resolution requesting the Mayor's Signature on The Interlocal Cooperation Agreement Addendum to provide additional funding in 2022 to the Washington County Regional Ambulance Authority (WCRAA) in the amount of $357,454 for emergency and non -emergency ambulance services and approval of a Budget Adjustment. Budget Impact: 1010.090.6600-5705.00 General Account Number 40901.4009 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Transfer to CEMS Project Title $ 554,726.00 $ 554,726.00 $ 357,454.00 $ 357,454.00 F, Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 6, 2022 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: August 8, 2022 CITY COUNCIL MEMO SUBJECT: A resolution approving and requesting the Mayor's Signature on The Interlocal Cooperation Agreement Addendum to provide additional funding to the Washington County Regional Ambulance Authority (WCRAA) and approval of a budget adjustment. RECOMMENDATION: Staff recommends a resolution approving and requesting the Mayor's Signature on The Interlocal Cooperation Agreement Addendum to provide additional funding in 2022 to the Washington County Regional Ambulance Authority (WCRAA) in the amount of $357,454 for emergency and non -emergency ambulance services and approval of a budget adjustment. BACKGROUND: The City of Fayetteville entered into an Agreement for Continuation of Ambulance Services Through the Washington County Regional Ambulance Authority ("Agreement"), filed with the Washington County Clerk on February 2, 2021 to allow the WCRAA to continue ambulance services throughout the unincorporated areas of the County and the named municipalities in Washington County, Arkansas; and, WHEREAS, at a meeting of the Board of Directors held August 3, 2022, the members voted to provide funding in addition to the amount agreed upon in the aforementioned Agreement for the fiscal year ending December 31, 2022. Ambulances services across the United States are struggling. Collection rates are down. The amount paid by Medicare and Insurance companies continue to decline. The federal government recognizes the problem and is working on a program to aid the ambulance services. The estimated supplement for WCRAA is close to $1 million dollars. Unfortunately, they predict the first payment will not occur until July 2023, originally predicted for July 2022. Aside from the decline WCRAA has seen unprecedented price increases in supplies, equipment, gear, and ambulances. Their monthly fuel bill has increased from $19k to $43k. Lastly and most costly, they like everyone else are struggling with recruitment and retention. This requires far more overtime than would normally be required. For these reasons WCRAA is facing a $1,043,178 dollar deficit this year. The City of Fayetteville's share of the deficit is $357,454. DISCUSSION: The current Interlocal Agreement was approved on January 19, 2021 by City Council via Res. 32-21. BUDGET/STAFF IMPACT: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The additional cost for the Interlocal Cooperation Agreement Addendum funding request will be $357,454. Attachments: Budget Adjustment and Interlocal Cooperation Agreement Addendum Documents INTERLOCAL COOPERATION AGREEMENT ADDENDUM This agreement is entered into upon the date of execution by the various parties, as set forth below, by and between the Washington County Regional Ambulance Authority ("WCRAA") and Washington County, Arkansas ("the County") and the cities of Elkins, Elm Springs, Farmington, Fayetteville, Goshen, Greenland, Johnson, Lincoln, Prairie Grove, Tontitown, West Fork, and Winslow, collectively referred to as "the Parties". WHEREAS, the Parties entered into an Agreement for Continuation of Ambulance Services Through the Washington County Regional Ambulance Authority ("Agreement"), filed with the Washington County Clerk on February 2, 2021 to allow the WCRAA to continue ambulance services throughout the unincorporated areas of the County and the named municipalities in Washington County, Arkansas; and, WHEREAS, at a meeting of the Board of Directors held August 3, 2022, the members voted to provide funding in addition to the amount agreed upon in the aforementioned Agreement for the fiscal year ending December 31, 2022. NOW, THEREFORE, IN THE CONSIDERATION OF THE MUTUAL AGRREMENTS CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. Each member of the WCRAA shall provide additional funding in the following amounts for the fiscal year ending December 31, 2022, upon approval of the appropriate legislative bodies: Elkins........................................................................ $ 12,114 ElmSprings...................................................................10,068 Farmington.................................................................... 28,655 Fayetteville....................................................................357,454 Goshen............................................................................. 6,952 Greenland.........................................................................6,o15 Johnson..........................................................................15,867 Lincoln............................................................................10,333 Prairie Grove.................................................................. 24,525 4,5 5 Tontitown.......................................................................13,707 WestFork....................................................................... 10,598 Winslow............................................................................1,750 WashingtonCounty ......................................................545,140 2. Upon approval of the funding request by the appropriate legislative bodies, the respective parties shall sign this addendum and remit payment to the WCRAA. 3. All other provisions of the original agreement shall remain in effect. IN WITNESS WHEREOF, the parties have hereunto affixed their names by their duly authorized representatives as of the dates set forth, below. Signed this day of , 200 794W Washington County, Arkansas By: "(4�, "", Pat ick Dealdns, County Judge ATPBST: By: G ,(' c/ Becky Lewall4n, County Clerlr C �(V Signed this L � day of +�� ►'A y ` .2022. City of Elluns, Arkansas By: Bruce Ledford, M vor ATTEST: By: Delia Foster, City Clerk Signed thus ft, day of&06022. CITY Or ELM SPRINGS, ARKANSAS By. Hai-oldouthit, Mayor ATTEST: Twila Taylor, CitUClerk 18 Signed this day of _ /-i ZLA.S % , 2022. City of Farmington, Arkansas By:/�_ Ernie Penn, Mayor ATTEST: By: Kelly Penn, City`C crlc Signed this.. - day of x 14.GAA&r , 2022. City of Fayetteville, Arkansas By: ^---� ;Liof'neld J d ayor ATTEST: n :�V�;•G��Y OF SG�r!• =�: FpYETTEVILLE� B • - �= Kara Paxton, City Jerk ~� Signed this J10 _ day of , �, 2022. City of Goshen, Arkansas By: -- Max Poye, Mayor ATTEST: By: V,_C �,•_ _ --- Michael Thompson, ' ty Recorder/ T'reasnrer Signed this Ipq day of , zozz. City of Greenland, Arkansas L= By: Ws Bill oom, ayor ATTEST: By: mI UI)1 &d Misty McCard, City Recorder/n- asurer Signed this =Aay of � Qkmu✓ , 2028. City of Johnson, Arkansas By: Chris ATTEST: By: Signed this (o'" day of &4K3 i " , 2022. Ij City of Lincoln, Arkansas By: Dolly RutdWens. Mnvn., ATPB By: Y� Sii;uccl thus day of,_ I < < , z012, City By: A lTu,a r: 13y: Christine Kelly, City Cleric Signed this City of Tontitown, Arkansas rrlyt Angeljkussejj� Mayor ATTEST: Rhonda.Atd- inagni,DeputyReco�r / Signed this 0(� Jk day ofPa 1n �ZV , 2022, City of West Fork, Arkansas By: _!24 Ueith Caudle, Mayor ATTEST: By, -- ��cy� Ann Upton, City Cler Signed this .Z- clay of , 202 x City of Winslow, Arkansas By: ARagL- XITEST: City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FIRE (300) 2022 Requestor: Brad Hardin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approving a resolution requesting the Mayor's Signature on The Interlocal Cooperation Agreement Addendum to provide additional funding in 2022 to the Washington County Regional Ambulance Authority (WCRAA) in the amount of $357,454 for emergency and non -emergency ambulance services and approval of a budget adjustment. COUNCIL DATE: 9/6/2022 LEGISTAR FILE ID#: 2022-0717 Houy Black 8/9/2022 8:52 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 9/6/2022 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 357,454 357,454 v.20220718 Increase / (Decrease) Pro)ect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5705.00 357,454 - 40901 4009 EX Transfer to CEMS 1010.001.0001-4999.99 - 357,454 RE Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\09-06-22\2022-0717 CEMS addtl 1 of 1