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HomeMy WebLinkAbout153-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 153-23 File Number: 2023-918 AMEND RESOLUTION 126-21 - PURCHASE OF RECYCLING TRUCK FROM RUSH TRUCK CENTER: A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277,10 WHEREAS, on May 4, 2021, the City Council passed Resolution 126-21 authorizing the purchase of a recycling truck from Summit Truck Group of Little Rock for the amount of $191,000.00; and WHEREAS, since the passage of Resolution 126-21, Summit Truck Group was acquired by Rush Truck Center of Lowell; and WHEREAS, the transportation industry has experienced cost increases driven by factors including industry wide labor shortages, the expediting of components, high inflation, and increases in the costs of microchip processors, steel, aluminum, resins, and rubber resulting in the implementation of surcharges for trucks that have been ordered but not delivered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 126-21 and authorizes the purchase of an International Truck with Kann Recycling Body from Rush Truck Center of Lowell (previously Summit Truck Group of Little Rock) for the new total amount of $199,277.10. PASSED and APPROVED on July 18, 2023 A....—., d•� Page 1 Attest: `011111111111 tRK rR 0,11 � I-AYE'I'TEV" Kara Paxton, City ClerkjP ilrca�urer1i ��'�� va CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 18, 2023 TO: Mayor Jordan and City Council THRU: CITY COUNCIL MEMO 2023-918 FROM: Blake Pennington, Assistant City Attorney DATE: July 12, 2023 SUBJECT: Amend Resolution 126-21 - Purchase of Recycling Truck from Rush Truck Center RECOMMENDATION: Councilmembers Sarah Moore and Scott Berna are sponsoring a resolution to amend Resolution 126-21 to account for a cost increase. BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: AGENDA REQUEST - Amend Res 126-21 - Recycling Truck Surcharge - Councilmembers Moore and Berna Approved - 2023-918, Approval emails Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-918 Amend Resolution 126-21 - Purchase of Recycling Truck from Rush Truck Center A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277.10 WHEREAS, on May 4, 2021, the City Council passed Resolution 126-21 authorizing the purchase of a recycling truck from Summit Truck Group of Little Rock for the amount of $191,000.00; and WHEREAS, since the passage of Resolution 126-21, Summit Truck Group was acquired by Rush Truck Center of Lowell; and WHEREAS, the transportation industry has experienced cost increases driven by factors including industry wide labor shortages, the expediting of components, high inflation, and increases in the costs of microchip processors, steel, aluminum, resins, and rubber resulting in the implementation of surcharges for trucks that have been ordered but not delivered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 126-21 and authorizes the purchase of an International Truck with Kann Recycling Body from Rush Truck Center of Lowell (previously Summit Truck Group of Little Rock) for the new total amount of $199,277.10. Page 1 CivicClerk ID No.: 2023-918 AGENDA REQUEST FORM FOR: Council Meeting of July 18, 2023 FROM: Council Members Sarah Moore and Scott Berna ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277.10 APPROVED FOR AGENDA: Approved by email 7/12/2023 Council Member Sarah Moore Date Approved by email 7/12/2023 Council Member Scott Berna Date Sr. Asst. City Attoriffey Blake Pennington Approved as to form 7/12/2023 Date RESOLUTION NO. A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277.10 WHEREAS, on May 4, 2021, the City Council passed Resolution 126-21 authorizing the purchase of a recycling truck from Summit Truck Group of Little Rock for the amount of $191,000.00; and WHEREAS, since the passage of Resolution 126-21, Summit Truck Group was acquired by Rush Truck Center of Lowell; and WHEREAS, the transportation industry has experienced cost increases driven by factors including industry wide labor shortages, the expediting of components, high inflation, and increases in the costs of microchip processors, steel, aluminum, resins, and rubber resulting in the implementation of surcharges for trucks that have been ordered but not delivered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 126-21 and authorizes the purchase of an International Truck with Kann Recycling Body from Rush Truck Center of Lowell (previously Summit Truck Group of Little Rock) for the new total amount of $199,277.10. CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 18, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: July 12, 2023 SUBJECT: AMEND RESOLUTION 126-21 RECOMMENDATION: CITY COUNCIL MEMO 2023-910 CITY COUNCIL APPROVAL TO AMEND RESOLUTION 126-21 TO AUTHORIZE THE PURCHASE OF ONE RECYCLING TRUCK THROUGH RUSH TRUCK CENTER OF LOWELL, AR FOR THE NEW TOTAL AMOUNT OF $199,277.10 BACKGROUND: Resolution 126-21 was approved by City Council on May 4, 2021 to award Bid 21-32 to Summit Truck Group, now Rush Truck Center of Lowell and authorize the purchase of one recycling truck for a total of $191,000 now with surcharges and delivery fees $199,277.10. DISCUSSION: There have been prolonged challenges within the transportation industry that have resulted in an environment where cost increases have exceeded original expectations. These raw material and component cost increases are driven by, but not limited to, microchip processors, steel, aluminum, resins, and rubber. Factors further contributing to economic instability include the impact of industry wide labor shortages, the expediting of components, and high inflation. This has resulted in material charges being passed to the end user. In total, the purchase of this recycling truck will be looking at an additional $8,277.10 in surcharges, interest and delivery fees. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. Asset was re -presented to the equipment committee 07/11/23. ATTACHMENTS: SRF Kann Recycle Truck, Bid 21-32 Tab Recycle Truck, Updated Invoice MV Kann Invoice updated with freight interest surcharges, International Customer Surcharge Letter October 2022 (002) Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Rush Truck Center, Lowell 807 S Bloomington St Lowell, AR 72745 TRUCK CENTERS 479-770-1235 Retail Sales Order SALES ORDER City of Fayetteville Customer's Name 1525 S. Happy.Hollow Rd Date 07/06/2023 Fayetteville AR 72701 Please enter my orderfor the following: 19 New ❑ F.E.T. Applicable ❑ Used 9 F.E.T. Exempt Make International Series MV607 Street City State Zip (479) 444-3494 Year 2023 Bod T Color WHITE Trim Federal Tax ID # Business Phone Fax Serial # 3HAEUMMN3PL302821 Purchaser's Name StoCk # 1545811 To be delivered on or about 8/1/2023 Street City State Zip 4,000.00 - Navistar Surcharge 500 -Navistar Surchar a Letter dditional Frei Federal Tax ID# Ryan Lynch Business Phone Fax By Salesman Truck will be Titled in Washington County. nht change onnrr rort c innn Orr rnlL uric ro. Aii f^ /7/7/1)4\ 1 LIENHOLDER INFORMATION 197,677.10 0.00 0.00 Extended Warranties 1 1 II Sub - Total Used Vehicle Allowance ' 0.0011 Dealer Paid F.E.T. ` 0.00 Total Net Allowance on Used Vehicle(s) 0.00 Local Taxes 0.00 Deposit or Credit Balance 0.00 Delivered Price 199 277.10 Cash with Order 0.00 0.00 <........................................................ 0.00 Total Down Payment Unpaid Balance Due on Delivery 199,277.10 "See Trade-in details on page 4 A DOCUMENTARY FEE IS NOT AN OFFICIAL FEE. A DOCUMENTARY FEE IS NOT REQUIRED Customer, by the execution of this Order, offers to purchase the Product(s) BY LAW, BUT MAY BE CHARGED TO CUSTOMERS FOR HANDLING DOCUMENTS RELATING described a vo upon the Terms and Conditions contained herein. Customer TO THE SALE. acknowled that Customer has read the Terms and Conditions of this Order on Page 2 a as received a tr a py of this Order and the Terms and Conditions d1 /V6 2 3 usto er's Signatur Date to "SUBJECT TO ADJUSTMENT - FINAL F.E.T. MAY VARY. n / 07/ 18/23 OFFER RECEIV �ay ALES REP SENTATIVE Date NOTICE: THE FOLLOWING ARE IMPORTANT PROVISIONS OF THIS ORDER 07/18/23 THIS ORDER CANCELS AND SUPERCEDES ANY PRIOR AGREEMENTS AND, AS OF THE DATE OFFER ACCEPTED BY: HEREOF, COMPRISES THE COMPLETE AND EXCLUSIVE STATEMENT OF THE TERMS OF tyTHORIZED PPRESENTATIVE Date THE AGREEMENT BETWEEN THE PARTIES. IF ANY REPRESENTATIONS, SPECIFICATIONS OR OTHER AGREEMENTS ARE RELIED UPON BY CUSTOMER, THEY MUST BE IN WRITING AND SPECIFICALLY IDENTIFIED AND REFERENCED TERMS ARE C.O.D. UNLESS PRIOR ARRANGEMENTS HAVE BEEN APPROVED IN THIS ORDER; OTHERWISE, THEY WILL NOT BE BINDING ON OR ENFORCEABLE AGAINST DEALER. THERE ARE NO UNWRITTEN ORAL AGREEMENTS BETWEEN THE PARTIES. RTC S-120 - AR -MULTI 021622 Printed on 07/06/2023 at 3:34:22 PM 1 Retail Sales Order TRUCK CENTERS TERMS AND CONDITIONS 1. Parties to Order; Definitions. As used In this Retail Sales Order (-Order), the terms. (a) Dealer shall mean Itic flush Dealer identilied at the lop of the first page of Ihls Order; (b) 'Customer' shall mean the Customer Identified on the first page of this Order; (c)'Manufacturer(s)- shall mean the entity or entities that manufactured the Product(s), it being understood by Customer that Dealer is in no respect the agent of Manufacturer(s). and (d) 'Product(s)' shall mean the new andlof used vehicle or other components, accessories or products, which are being purchased by Customer, as set forth in this Order. 2 WARRANTY DISCLAIMERS AND LIMITATIONS NEW PRODUCTS —MANUFACTURER WARRANTIES ONLY Any warranties on any new Product(s) sold under this Order are limited only to any printed Manufacturers' warranties delivered to Customer with the Product(s). EXCEPT FOR ANY SUCH WARRANTIES MADE BY MANUFACTURERS, THE PRODUCT(S) ARE SOLD WITHOUT ANY OTHER WARRANTIES. EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. EACH OF WHICH IS EXPRESSLY DISCLAIMED. USED PRODUCTS — NO WARRANTIES. All used Product(s) sold under this Order are sold on an -AS IS. WHERE IS' basis, without any warranties by Dealer, provided that Products that are sold by Dealer as "Certified Pre -Owned' are subtecl to the express written terms and conditions of the Dealer's certified pre -owned program. EXCEPT FOR ANY MANUFACTURERS' WARRANTIES THAT MAY STILL BE IN EFFECT, IF ANY, ALL OTHER WARRANTIES. EXPRESS OR IMPLIED. INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE EXPRESSLY DISCLAIMED. LIMITED WARRANTY ON SERVICES. Dealer warrants that all services performed by Dealer for Customer to conjunction with the sale of the Producl(s), including If applicable installation, upfitling and conversion services ("Services'), will be performed in a good and workmanlike manner ('Services Warranty*). The Services Warranty is valid for a period of ninety (90) days from the dale the Products) is delivered to Customer Customer's sole and exclusive remedy, and Dealer's entire liability, under the Services Warranty is the repair of any nonconforming portion of the Services. DEALER PROVIDES NO OTHER WARRANTIES. EXPRESS OR IMPLIED, CONCERNING ITS SERVICES. The Services Warranty is strictly limited to Services performed by Dealer for Customer. Dealer does not warrant any services provided by any third -party, including but not limited to installation, upfitting or conversion services. Any warranties are solely those that are provided by the third -party service provider - NO OTHER WARRANTIES. EXCEPT ASSET FORTH ABOVE, DEALER EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED. 3. Reappraisal of Trade -In Vehicle. If the motor vehicle which has been traded in ("Trade -In Vehicle") as a part of the consideration for the Product(s) ordered hereunder is not to be delivered to Dealer until delivery to Customer of the Product(s), the Trade -In Vehicle shall be reappraised at that time and such reappraised value shall determine the allowance made for the Trade -In Vehicle. If the reappraised value is lower than the original allowance shown on the front of this Order, Customer may, if dissatisfied, cancel this Order. 4. Delivery of Trade -In Vehicle by Customer; Customer Warranty of Title. Customer agrees to deliver to Dealer satisfactory evidence of title to the Trade -In Vehicle at the time of delivery of the Trade -In Vehicle to Dealer. Customer warrants the Trade -In Vehicle to be Customer's property free and clear of all liens and encumbrances. 5. Delay or Failure in Delivery; Limitation of Dealer Liability. Dealer shall not be liable for failure to deliver or delay in delivering any Product(s) covered by this Order where such failure or delay is due, in whale or in part, to any cause beyond the reasonable control, or is without the gross negligence or intentional misconduct, of Dealer. Examples of causes beyond Dealer's reasonable control include, but are not limited to, Manufacturers' delay or failure to deliver Product(s) for any reason, earthquake, hurricane or other natural disaster, fire, war, terrorist act, labor dispute, strike, etc. 6. Liability for Taxes. The price for the Product(s) specified on the face of this Order includes reimbursement to Dealer for federal excise taxes paid, but does not include sales or use taxes or occupational taxes based on sales volume (federal, state or local) unless expressly so stated. Customer assumes and agrees to pay, unless prohibited by law, any such sales or use or occupational taxes imposed on or applicable to the transaction covered by this Order, regardless of which party may have primary tax liability thereof. 7. Customer's Deposit. Any Customer's deposit, whether cash or Trade -In Vehicle, shall not be refunded except due to Dealer's failure to deliver the Product(s). 8, Risk of Loss; Insurance. Customer shall assume all risk of loss relating to the Product(s) at the time Customer receives possession of the Product(s), or at the time Customer receives title to the Product(s) if title is conveyed before Customer receives possession. Customer shall obtain insurance for the Product(s) that will be in effect at the time Customer takes possession of the Product(s), or at the time Customer receives title to the Product(s) if title is conveyed before the Customer receives possession. Dealer shall have no responsibility or liability related to the Product(s) after Customer receives either possession or title to the Product(s). 9. Governing Law; Venue; Time to Commence Action. Except to the extent that the laws of the United Slates may apply or otherwise control this Order, the rights and obligations of the parties hereunder shall be governed by, and construed and interpreted in accordance with, the laws of the slate in which Dealer is located, without regard to conflict of law principles. The mandatory venue for any claim, litigation, civil action or any other legal or administrative proceeding ("Action") involving any controversy or claim between or among the parties to this Order, is the state in which Dealer is located. Customer has one (1) year from the accrual of any cause of action arising from the purchase of the Product(s) to commence an Action against Dealer. 10. Limitation of Damages. Customer agrees that in the event of any Action brought by Customer against Dealer, Customer shall not be entitled to recover any incidental or consequential damages as defined in the Uniform Commercial Code, including but not limited to indirect or special damages, loss of income or anticipated profits, or down -time, or any punitive damages. 11, Fees and Expenses of Actions. In any Action, whether initiated by Dealer or Customer, where the Customer has a right, pursuant to statute, common law or otherwise, to recover reasonable attorneys' fees and costs in the event it prevails, Customer agrees that Dealer shall have the same right to recover reasonable attorneys' fees and costs incurred in connection with the Action in the event that Dealer prevails. 12. Execution and Delivery by Electronic Transmission. If this Order or any document executed in connection with this Order is delivered by facsimile, email or similar instantaneous electronic transmission device pursuant to which the signature of or on behalf of such party can be seen, such execution and delivery shall be considered valid, binding and effective for all purposes as an original document. Additionally, the signature of any party on this Order transmitted by way of a facsimile machine or email shall be considered for all purposes as an original signature. Any such faxed or emailed document shall be considered to have the same binding legal effect as an original document. At the request of Dealer, any faxed or emailed document shall be re -executed by Customer in an original form. 13. Waiver; Severability. No waiver of any term of this Order shall be valid unless it is in writing and signed by Dealer's authorized representative. If any provision or part of any provision of this Order shall be deemed to violate any applicable law or regulation, such invalid provision or part of a provision shall be inapplicable, BUT the remaining part of that provision and the remainder of the Order shall continue to be binding and enforceable. 14. No Broker; Manufacturer Incentives. If at any time Dealer determines that the Customer intends to engage in the resale of vehicles for profit, where such resale is not in conjunction with further manufacturing, Dealer reserves the right to cancel this Order. Certain manufacturer incentives are intended to be used for retail customers at the location as identified by the Customer in this Order. Customer represents that they will register the vehicle with their state motor vehicle department and are not purchasing this vehicle with the intent to resell/export the vehicle, except where such resale is in conjunction with further manufacturing. If at any time Dealer determines that the foregoing representations are not true, Dealer has the right to seek repayment of any manufacturer incentives that are paid, 15. Communication Consent. Dealer and any other owner or servicer of this account may use any information Customer gives Dealer, including but not limited to email addresses, cell phone numbers, and Iandline numbers, to contact Customer for purposes related to this account, including debt collection and marketing purposes. In addition, Customer expressly consents to any such contact being made by the most efficient technology available, including but not limited to, automated dialing equipment, automated messages, and prerecorded messages, even if Customer is charged for the contact. 16. Used Car Buyers Guide. If applicable, the information on the window form for the vehicle(s) is part of this contract. Information on the window form overrides any contrary provisions in the contract of sale. Spanish Translation: Guia para compradores de vehiculos usados, La informaci6n que ve en el formulario de la ventanilla para este vehiculo forma parte del presente contrato. La informacibn del formulario de la ventanilla deja sin efecto Coda disposici6n an contrario contenida an el contrato de venta. 17. Third Party Products and Services. Products purchased from Rush may include products and services provided by third parties, including subscription services and/or software products ("Third Party Products') that have their own terms and conditions of use and privacy policies ("Third Party Use Terms"). Customer's use of the Third Party Products is governed by and subject to the Third Party Use Terms. Customer understands and agrees that Rush is not responsible or liable for Customer's use of the Third Party Products. Use of Dealer's RushCare products and services is governed by the RushCare Technology Solutiosn Platform User Agreement located at Mlol/www.rushirk0cenlere.com/rushcare-user-aoreemenl. 18. Use of Vehicle Repair Data. Vehicle maintenance service and repair information arising from or created as a result of Services provided by Dealer, including vehicle owner information, vehicle identification numbers and vehicle specifications ("Vehicle Repair Data"), may be provided to vehicle/component manufacturer(s) and the vehicle/component manufacturer(s) dealers, and their respective service management platform providers ("Maintenance Third Parties") and used by Dealer and Maintenance Third Parties to support and enhance vehicle repair services provided to such parties' customers. Customer also authorizes Dealer and Maintenance Third Parties to aggregate Vehicle Repair Data with data of other repair customers in a way that does not identify Customer and to use such aggregated data for any purpose. 19. Insurance. IT IS CUSTOMER'S RESPONSIBILITY TO OBTAIN INSURANCE ON THE VEHICLE. Dealer may request insurance information from Customer in order to register the vehicle or for verifying insurance coverage. Dealer's request for insurance information does not constitute an agreement to transfer or obtain insurance coverage on the vehicle. By signing this agreement, Customer covenants and agrees that Customer has obtained, or will obtain, before the vehicle is driven by anyone, insurance on the vehicle. 20, Manufacturer Surcharges. The Manufacturer has reserved the right to change the price to Dealer of any Product that is not currently in Dealer's stock, without notice to Dealer. If a Product identified in this Order is not currently in Dealer's stack at the time this Order is signed by the Customer, Dealer reserves the right to change the Product price to reflect any ce increases imposed by the Manufacturer. rA Customer I RTC S-120 — AR -MULTI 021622 Rev. 02122 Rush Privacy Policy For Nonpublic Personal Information Disclosed in Connection with the Provision of Financial Products or Services FACTS I WHAT DOES RUSH TRUCK CENTERS DO WITH YOUR PERSONAL INFORMATION? WHY? Financial companies choose how they share your personal information. Federal law gives consumers the right to limit some but not all sharing. Federal law also requires us to tell you how we collect, share, and protect your personal information. Please read this notice carefully to understand what we do. What? The types of personal information we collect and share depend on the product or service you have with us. This information can include: • Social Security number and income • Account balances and payment history • Credit history and employment information When you are no longer our customer, we continue to share your information as described in this notice. How? All financial companies need to share customers' personal information to run their everyday business. In the section below, we list the reasons financial companies can share their customers' personal information; the reasons Rush Truck Centers chooses to share; and whether you can limit this sharing. Reasons we can share your personal information Does Rush Truck Centers share? Can you limit this sharing? For our everyday business purposes - Such as to process your transactions, maintain your account(s), respond to court orders and legal Investigations, or report to credit bureaus Yes No For our marketing purposes- To offer our products and services to you Yes No For joint marketing with other financial companies Yes No For our affiliates' everyday business purposes - Information about your transactions and experiences Yes No For our affiliates' everyday business purposes- Information about your creditworthiness No We don't share For our affiliates to market to you No We don't share For nonaffiliates to market to you No We don't share Questions? Call (830) 302-5200 Who we are Who is providing this notice? Rush Enterprises, Inc. and its wholly owned subsidiaries. See "Other important information" below for a listing of companies. What we do How does Rush Truck Centers protect my personal information? To protect your personal information from unauthorized access and use, we use security measures that comply with federal law. These measures include computer safeguards and secured files and buildings. How does Rush Truck Centers collect We collect your personal information, for example, when you my personal information? I apply for financing give us your income information or provide employment information provide account information or give us your contact information We also collect your personal information from others, such as credit bureaus, affiliates, or other companies. Federal law gives you the right to limit only Why can't I limit all sharing? sharing for affiliates' everyday business purposes -information about your creditworthiness affiliates from using your information to market to you sharing for nonaffiliates to market to you State laws and individual companies may give you additional rights to limit sharing. Definitions Affiliates Companies related by common ownership or control. They can be financial and nonfinancial companies. Nonaffiliates Companies not related by common ownership or control. They can be financial and nonfinancial companies. Rush does not share with nonaffiliates so they can market to you. Joint marketing A formal agreement between nonaffiliated financial companies that together market financial products or services to you. Includes lenders, finance companies and financial service providers important This notice is made by Rush Enterprises, Inc. and its wholly owned subsidiaries in the Rush Truck Centers' family of companies: Rush Administrative Services, Inc., Rush Truck Centers of Alabama, Inc., Rush Truck Centers of Arizona, Inc., Rush Truck Centers of California, Inc., Rush Truck Centers of Colorado, Inc., Rush Truck Centers of Florida, Inc., Rush Truck Centers of Georgia, Inc., Rush Truck Centers of Idaho, Inc., Rush Truck Centers of Illinois, Inc., Rush Truck Centers of Indiana, Inc., Rush Truck Centers of Kansas, Inc., Rush Truck Centers of Missouri, Inc., Rush Truck Centers of New Mexico, Inc., Rush Truck Centers of North Carolina, Inc., Rush Truck Centers of Ohio, Inc., Rush Truck Centers of Oklahoma, Inc., Rush Truck Centers of Oregon, Inc., Rush Truck Centers of Tennessee, Inc., Rush Truck Centers of Texas, LP, Rush Truck Centers of Utah, Inc., and Rush Truck Centers of Virginia, Inc. This Privacy Policy does not apply to information obtained in a non -financial transaction. F FATErT f- YA i r 9q KAN$PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 126-21 File Number: 2021-0296 BID # 21-32 SUMMIT TRUCK GROUP: A RESOLUTION TO AWARD BID # 21-32 AND APPROVE THE PURCHASE OF ONE INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM SUMMIT TRUCK GROUP OF LITTLE ROCK IN THE AMOUNT OF $191,000.00, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-32 and approves the purchase of one International Truck with Kann Recycling Body from Summit Truck Group of Little Rock in the amount of $191,000.00, for use by Recycling and Trash Collection Division. PASSED and APPROVED on 5/4/2021 Attest: Kara Paxton, City Clerk � T Rnn►1q��� F FAYETTEVILLE; ' CO 9s •9'�KA NSP • J�`�. 'x; O O i Page 1 Printed on 515M . City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 L—"fin (479) 575-8323 Text File File Number: 2021-0296 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.6 BID # 21-32 SUMMIT TRUCK GROUP: A RESOLUTION TO AWARD BID # 21-32 AND APPROVE THE PURCHASE OF ONE INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM SUMMIT TRUCK GROUP OF LITTLE ROCK IN THE AMOUNT OF $191,000.00, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bic # 21-32 and approves the purchase of one International Truck with Kann Recycling Body from Summit Truck Group of Little Rock in the amount of $191,000.00, for use by Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 51512021 City of Fayetteville Staff Review Form 2021-0296 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 4/14/2021 Submitted By Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department A resolution to award Bid 21-32 for the purchase of one International truck with Kann Recycling Body in the amount of $191,000.00 from Summit Truck Group of North Little Rock, AR. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number 02082-2021 Project Number Fund Recycling and Trash Vehicles Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Budget Adjustment Attached? No Item Cost Budget Adjustment Remaining Budget Project Title $ 1,522,000.00 $ 1,321,972.00 I $ — 200,028.00 $ 191,000.00 $ 9,028.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 5, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: April 14, 2020 CITY COUNCIL_ MEMO SUBJECT: Purchase of one Recycling Truck for Recycling and Trash Collection RECOMMENDATION: Council awards Bid 21-32 to Summit Truck Group for the purchase of one International truck with Kann Recycling Body in the amount of $191,000.00. BACKGROUND: Unit 4016 is a 2013 Freightliner with a Kann Recycling Body that has 13.4/15 and -has exceeded its life expectancy. DISCUSSION: Through Bid 21-32, an International with a Kann Recycling Body can be purchased from Summit Truck Group for $191,000.00. This is the same style of Recycling truck that we currently have and have been purchasing for several years. No changes have been made; it is simply a replacement. It will take several months for this truck to arrive and ordering it as soon as possible is imperative. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for each individual purchase. This item was approved at the April 131h, 2021 Equipment Committee meeting. Attachments: Bid Tab 21-32 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _ CITY OF FAYETTEV1LL ARKANDAZI BID TABULATION BID 21-32, RECYCLE TRUCK Total Cost Doggett Freightliner Summit Truck Group $188,603.00 $191,000.00 If Items Descriptions Quantity Required Manufacturer Model Unit Price Total Cost Manufacturer Model Unit Price Total Cost ►t1-1 CAB AND CHASSIS 1 Freightliner M2-106 $ 97,099.00 $ 97,099.00 International MV607 $ 99,496.00 $ 99,496.00 a am ff2-1 RECYCLING BODY 1 Kann Versa Haul $ 91,504.00 $ 91,504.00 Kann KP2600/76 $ 91,504.00 $ 91,504.00 *NOTICE: Bid award is contigent upon vendor meeting nlinimurn specifications and formal authorization by City Officials. *Doggett Freightliner failed to meet the warranty requirements. CITY OF FAYETTEVILLE ARXANS ARKANSAS Bid 21-32, Recycle Truck Project Overview Project Details Reference ID I Bid 21-32, Recycle Truck Project Name Bid 21-32, Recycle Truck Project Owner Adonis Bwashi Project Type ,IFB r� Department Purchasing Project Description The City is seeking bids from qualified vendors for the purchase of one (1) recycling'trucks. Any questions concerning the bidding process should be addressed to Adonis Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville❑ar.gov or by calling (479)57508258. Open Date Mar 07, 2021 12:00 AM CST Close Date Apr 07, 2021 2:00 PM CDT Highest Scoring Supplier Score Summit Truck Group 100 pts Generated on Apr 0' 2021 5:20 ?M CDT - Adonis Bwasni Page 1 of 8 CITY Of .®FAYETTEVILLE ARKANS ARIfAg5A5 Seal status Requested Information Unsealed on 1 T 'Unsealed by j Required Forms (Technical Apr 07, 2021 2:01 PM CDT Adonis Bwashi Specification & Signature Form) Arkansas Secretary of State Apr 07, 2021 2:01 PM CDT Adonis Bwashi j Filling # DUNS: Apr 07, 2021 2:01 PM CDT Adonis Bwashi Bid 21-32, Bid Form (BT-58QY) Apr 07, 2021 2:01 PM CDT Adonis Bwashi ITEM 1 - CHASSIS Apr 07, 2021 2:01 PM CDT Adonis Bwashi MANUFACTURER i ITEM 1 - MODEL Apr 07, 2021 2:01 PM CDT Adonis Bwashi ITEM 2 - BODY Apr 07, 2021 2:01 PM CDT Adonis Bwashi MANUFACTUER ITEM 2 - MODEL Apr 07, 2021 2:01 PM CDT Adonis Bwashi Gererated. on Apr C- 2C21 5:20 P'V CST - Adoris Bwashi Page 2 of 3 CITY OF FAYETTEVILLE ARK ARKANSASNSAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi I r Apr 07, 2021 2:01 PM CDT 'No Gererated cn Apr C?. 2C21 5:2C `-1V CDT - Adonis &washi Page ? o: 8 ciTr ov .0 "O, EVILLE ARKANSAS Public Notices Project Details Have Changed Adonis Bwashi, Mar 10. 2021 12:40 PM CST i Bid 21-33, FILE 03 - Addendum #1 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Project Details Have Changed Adonis Bwashi, Mar 19, 2021 2:56 PM CDT Bid 21-33, FILE 04 - Addendum #2 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Cerc-ate5 0-1 Apr 07 2421 5:2C ?:fit CC? - Adonis Bnashi P"age 5 of 8 CITY OF Q FAYETTEVILLE qn� ......I.. Submissions Supplier Date Submitted Name Email Confirmation Code Doggett Freightliner Apr 06, 20218:51 AM CDT Matt Wolfe matthew.wolfe@doggett.com MTMyODEO Summit Truck Group Apr 06, 20 CDT5:37 PM Robbin Haley robbin.haley@summittruckgroup.com MTMzMDg5 CITY OF © �FAYETTEVILLE ' ARKANSAS Project Criteria Criteria Total Base Bid 20-48, Technical Specifications Total Points " Description 100 pts Lowest price offered on the Unit and meeting minimum specs required i Pass/Fail Does the bid meet all minimum specifications? 100 pts CITY OF 0® EVILLE ARKANS ARI(AN SAS Scoring Summary . Active Submissions Supplier Total Total Base Bid 20-48, Technical Specificatior Pass/Fail / 100 pts / 100 pts Summit Truck Group 100 pts 100 pts ($191,000.00) Pass Doggett Freightliner 98.75 pts 98.75 pts ($188,603.00) Fail . V .�FAYET AS AR K NSAS LLE FAY Signatures Name Andrea Foren (Project Owner) Adonis Bwashi (Evaluator) I Signatures Andrea Digitally signed by Andrea Foren Date: 2021.04.08 Foren 12:58:33-05'00' Digitally signed by Adonis Bwashi j em it =Adonis faaett email=abwashi@fayetteville-ar.gov, c=US ! Date: 2021.04.08 12:12:55-05'00' i Pennington, Blake From: Moore, Sarah Sent: Wednesday, July 12, 2023 3:42 PM To: Pennington, Blake; Berna, Scott Cc: Jackson, Ross; Williams, Kit Subject: Re: Walk -On Agenda Request - Amend Res 126-21 - Recycling Truck I approve on my end. One slight change, there is a typo in this passage on page 2. Just needs to say "experienced" WHEREAS, the transportation industry has experience cost increases driven by factors including industry wide labor shortages, the expediting of components Thanks for getting this together so quickly. Sarah Moore Fayetteville City Council, Ward 2 sarah.moore@favetteville-ar.gov 479.263.6629 From: Pennington, Blake <bpennington@fayetteville-ar.gov> Date: Wednesday, July 12, 2023 at 3:34 PM To: Moore, Sarah <sarah.moore@fayetteville-ar.gov>, Berna, Scott <scott.berna@fayetteville-ar.gov> Cc: Jackson, Ross <rjackson@fayetteville-ar.gov>, Williams, Kit <kwilliams@fayetteville-ar.gov> Subject: Walk -On Agenda Request - Amend Res 126-21- Recycling Truck Good afternoon, Councilmembers Moore and Berna. I understand that you have both agreed to co-sponsor a walk-on item for next Tuesday's meeting. I am attaching the packet for your review and the resolution is on page 2. If everything is correct please respond with your approval. Let me know if you have any comments or questions or if any changes need to be made. Pursuant to the City Council Rules of Order and Procedure, a motion to suspend the rules and add this item to the agenda will need to be made prior to the Mayor reading the consent agenda. Thank you, Blake Blake E. Pennington Senior Assistant City Attorney City of Fayetteville, Arkansas bDenninatonafavetteville-ar.aov Direct: 479.575.8312 www.favetteville-ar.gov CITY Or FAYETTEVILLE ARKANS ARKANAS Pennington, Blake From: Berna, Scott Sent: Wednesday, July 12, 2023 3:37 PM To: Pennington, Blake Subject: Re: Walk -On Agenda Request - Amend Res 126-21 - Recycling Truck Looks good to me. You have my permission to move forward From: Pennington, Blake <bpennington@fayetteville-ar.gov> Sent: Wednesday, July 12, 2023 3:34 PM To: Moore, Sarah <sarah.moore@fayetteville-ar.gov>; Berna, Scott <scott.berna@fayetteville-ar.gov> Cc: Jackson, Ross <rjackson@fayetteville-ar.gov>; Williams, Kit <kwilliams@fayetteville-ar.gov> Subject: Walk -On Agenda Request - Amend Res 126-21- Recycling Truck Good afternoon, Councilmembers Moore and Berna. I understand that you have both agreed to co-sponsor a walk-on item for next Tuesday's meeting. I am attaching the packet for your review and the resolution is on page 2. If everything is correct please respond with your approval. Let me know if you have any comments or questions or if any changes need to be made. Pursuant to the City Council Rules of Order and Procedure, a motion to suspend the rules and add this item to the agenda will need to be made prior to the Mayor reading the consent agenda. Thank you, Blake Blake E. Pennington Senior Assistant City Attorney City of Fayetteville, Arkansas bgenninatonafavetteville-ar.aov Direct: 479.575.8312 www.favetteville-ar.gov FAYETTEVILLE ARKANSAS