HomeMy WebLinkAbout168-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 168-23
File Number: 2023-915
CONTINUUM OF CARE PROGRAM GRANT (RENEWAL AGREEMENT):
A RESOLUTION TO APPROVE THE RENEWAL OF FOUR CONTINUUM OF CARE PROGRAM GRANT
AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL
AMOUNT OF $338,260.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS
FAYETTEVILLE RESIDENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the four
Continuum of Care Program grant agreements with the U.S. Department of Housing and Urban Development, copies of
which are attached to this Resolution and made a part hereof, in the total amount of $338,260.00 for the City to
administer programs to assist homeless Fayetteville residents.
PASSED and APPROVED on August 1, 2023
Page 1
Attest:
Kara Paxton, City Clcr Treasurer ��; '! + i.; , : `
461? 11IM' i i1i i
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 1, 2023
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Yolanda Fields, Comm. Resources Dir./Equity Off.
DATE:
SUBJECT:
Continuum of Care Program Renewal Grants
CITY COUNCIL MEMO
2023-915
RECOMMENDATION:
Staff recommends approval of the Mayor's authority to sign the renewal agreement for the Continuum of Care
Program grants.
BACKGROUND:
The City of Fayetteville Hearth Program has been in operation since February of 2016. This program is funded
by four annual grants. Grant AR0043 provides Permanent Supportive Housing, and grants AR0039, AR0044
and AR0071 provide Chronically Homeless Permanent Supportive Housing.
DISCUSSION:
The renewal grants are Grant # AR0039L6F012209 in the amount of $34,843, Grant # AR0043L6F012208 in
the amount of $184,047, Grant # AR0044L6F012208, in the amount of $37,793 and Grant #
AR0071 L6F012203 in the amount of $ 81,577.
BUDGET/STAFF IMPACT:
None
ATTACHMENTS: Continuum of Care Staff Review Form, Continuum of Care Program Grant Agreement
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-915
Continuum of Care Program Renewal Grants
A RESOLUTION TO APPROVE THE RENEWAL OF FOUR CONTINUUM OF CARE PROGRAM
GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT IN THE TOTAL AMOUNT OF $338,260.00 FOR THE CITY TO ADMINISTER
PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign the four Continuum of Care Program grant agreements with the U.S. Department of Housing and
Urban Development, copies of which are attached to this Resolution and made a part hereof, in the total
amount of $338,260.00 for the City to administer programs to assist homeless Fayetteville residents.
Page 1
Yolanda Fields
Submitted By
City of Fayetteville Staff Review Form
2023-915
Item ID
8/1/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/12/2023 COMMUNITY RESOURCES (642)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the Mayor's authority to sign the renewal agreement for the Continuum of Care
program grants.
Budget Impact:
N/A N/A
Account Number
N/A
Project Number
Budgeted Item? No
Fund
N/A
Project Title
Total Amended Budget $
Expenses (Actual+Encum) $
Available Budget
Does item have a direct cost?
No
Item Cost
$
Is a Budget Adjustment attached?
No
Budget Adjustment
$
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20221130
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
425 West Capitol Avenue
Suite 1000
Little Rock, AR 72201
Grant Number: Multiple Projects
Recipient's Name: City of Fayetteville
Tax ID Number: 71-6018462
Unique Entity Identifier [SAM]: N4PCBXWNAKK7
Federal Award Date: July 7, 2023
CONTINUUM OF CARE PROGRAM (CDFA# 14.267)
GRANT AGREEMENT
This Grant Agreement ("this Agreement") is made by and between the United States
Department of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient")
This Agreement, the Recipient's use of funds provided under this Agreement (the "Grant" or "Grant
Funds"), and the Recipient's operation of projects assisted with Grant Funds are governed by
1. The Consolidated Appropriations Act, 2022 (Pub. L. 117-103, approved March 15, 2022);
2. title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act");
3. the Continuum of Care Program rule at 24 CFR part 578 (the "Rule"), as amended from time to
time;
4. and the Notice of Funding Opportunity for the fiscal year in which the funds were awarded; and
5. the Recipient's application submissions on the basis of which these Grant Funds were approved by
HUD, including the certifications, assurances, technical submission documents, and any information
or documentation required to meet any grant award condition (collectively, the "Application").
The Application is incorporated herein as part of this Agreement, except that only the project
(those projects) listed below are funded by this Agreement. In the event of any conflict between any
application provision and any provision contained in this Agreement, this Agreement shall control.
Capitalized terms that are not defined in this agreement shall have the meanings given in the Rule.
HUD's total funding obligation authorized by this grant agreement is $338,260, allocated
between the project(s) listed below (each identified by a separate grant number) and, within those
projects, between budget line items, as shown below. The Grant Funds an individual project will
receive are as shown in the Application on the final HUD -approved Summary Budget for the project.
Recipient shall use the Grant Funds provided for the projects listed below, during the budget
period(s) period stated below.
www.hud.gov espanol.hud.gov Page I
Grant No. Grant Term ' Performance Period
Total Amount
AR00391,61`012209 12 months 09-01-2023 - 08-31-2024
$34,843
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$30,444
g.
Supportive services
$4,399
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$0
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium -term rental assistance
$0
www.hud.gov espanol.hud.gov Page 2
Grant No. Grant Term Performance Period
Total Amount
AR0043L61`012208 12 months 09-01-2023 - 08-31-2024
$184,047
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$148,824
g.
Supportive services
$29,194
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$6,029
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium -term rental assistance
$0
www.hud.gov espanol.hud.gov Page 3
Grant No. Grant Term Performance Period
Total Amount
AR0044L61`012208 12 months 09-01-2023 - 08-31-2024
$37,793
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$30,444
g.
Supportive services
$5,447
h.
Operating costs
$0
i.
Homeless Management Information System
$0
j.
Administrative costs
$1,902
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium -term rental assistance
$0
www.hud.gov espanol.hud.gov Page 4
Grant No. Grant Term Performance Period
Total Amount
AR0071L61`012203 12 months 01-01-2024 - 12-31-2024
$81,577
a.
Continuum of Care planning activities
$0
b.
Acquisition
$0
c.
Rehabilitation'
$0
d.
New construction
$0
e.
Leasing
$0
f.
Rental assistance
$59,340
g.
Supportive services
$19 000
h.
Operating costs
$0
i.
Homeless Management Information System
$475
j.
Administrative costs
$2,762
k.
Relocation Costs
$0
1.
HPC homelessness prevention activities:
Housing relocation and stabilization services
$0
Short-term and medium -term rental assistance
$0
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Pre -award Costs for Continuum of Care Planning
The Recipient may, at its own risk, incur pre -award costs for continuum of care planning
awards, after the date of the HUD selection notice and prior to the effective date of this Agreement, if
such costs: a) are consistent with 2 CFR 200.458; and b) would be allowable as a post -award cost;
and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre -
award costs in anticipation of an award imposes no obligation on HUD either to make the award, or
to increase the amount of the approved budget, if the award is made for less than the amount
anticipated and is inadequate to cover the pre -award costs incurred.
These provisions apply to all Recipients:
If any new projects funded under this Agreement are for project -based rental assistance for a
term of fifteen (15) years, the funding provided under this Agreement is for the performance period
stated herein only. Additional funding is subject to the availability of annual appropriations.
The budget period and performance period of renewal projects funded by this Agreement will
begin immediately at the end of the budget period and performance period of the grant being
renewed. Eligible costs incurred between the end of Recipient's budget period and performance
period under the grant being renewed and the date this Agreement is executed by both parties may be
reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be
drawn down by Recipient before the end date of the project's budget period and performance period
under the grant that has been renewed.
For any transition project funded under this Agreement the budget period and performance
period of the transition project(s) will begin immediately at the end of the Recipient's final operating
year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred
between the end of Recipient's final operating year under the grant being transitioned and the
execution of this Agreement may be paid with funds from the first operating year of this Agreement.
HUD designations of Continuums of Care as High -performing Communities (HPCS) are
published on HUD.gov in the appropriate Fiscal Years' CoC Program Competition Funding
Availability page. Notwithstanding anything to the contrary in the Application or this Agreement,
Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum
that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal
year.
The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to
HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any
change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives
from the Recipient will be incorporated into and made part of this Agreement, provided that each rate
included satisfies the applicable requirements under 2 CFR part 200 (including appendices).
This Agreement shall remain in effect until the earlier of 1) written agreement by the parties;
2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget
period and performance period for all projects funded under this Agreement; or 4) upon the
expiration of the period of availability of Grant Funds for all projects funded under this Agreement.
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HUD notifications to the Recipient shall be to the address of the Recipient as stated in the
Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field
Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be
assigned without prior written approval of HUD.
Build America, Buy America Act. The Grantee must comply with the requirements of the
Build America, Buy America (BABA) Act, 41 USC 8301 note, and all applicable rules and notices,
as may be amended, if applicable to the Grantee's infrastructure project. Pursuant to HUD's Notice,
"Public Interest Phased Implementation Waiver for FY 2022 and 2023 of Build America, Buy
America Provisions as Applied to Recipients of HUD Federal Financial Assistance" (88 FR 17001),
any funds obligated by HUD on or after the applicable listed effective dates, are subject to BABA
requirements, unless excepted by a waiver.
The Agreement constitutes the entire agreement between the parties and may be amended
only in writing executed by HUD and the Recipient.
By signing below, Recipients that are states and units of local government certify that they
are following a current HUD approved CHAS (Consolidated Plan).
www.hud.gov espanol.hud.gov Page 7
This agreement is hereby executed on behalf of the parties as follows -
UNITED STATES OF AMERICA,
Secretary of Housing and Urban Development
Digitally signed by: Earl M Cook
Earl M Cook� A CN = Earl M Coak cmml = EarlEasing and Urb n gov C
ADO = U.S DapannwrN d Housing and Urban
D fwlopmonl OU • CPO DkocW
D__a_t_e 2023 U7 U7 16*06.41-05'00'
(Signature)
Earl Cook, Acting CPD Director
(Typed Name and Title)
July 7, 2023
(Date)
RECIPIENT
City of Fayetteville
(Name of Organization)
'Signature of A
L►one-U 3
Official)
M.'►Vor
(Typed Name add Title of Authorized Official)
Ust 112� -3
(Date)
www.hud.gov espanol.hud.gov Page 8
Agency/Dept./Major Function
Indirect Cost Schedule
Indirect Cost Rate Direct Cost Base
This schedule must include each indirect cost rate that will be used to calculate the Recipient's
indirect costs under the grant. The schedule must also specify the type of direct cost base to which
each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include
indirect cost rate information for subrecipients.
For government entities, enter each agency or department that will carry out activities under the
grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is
used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.
For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to
use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414,
enter the applicable indirect cost rate and type of direct cost base in the first row of the table.
For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function
of the organization for which a rate was developed and will be used under the grant, the indirect cost
rate applicable to that major function, and the type of direct cost base to which the rate will be
applied.
To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E;
Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and
local governments).
www.hud.gov espanol.hud.gov Page 9