HomeMy WebLinkAbout158-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 158-23
File Number: 2023-873
SKILLS LAB TRAINING (SERVICE CONTRACT):
A RESOLUTION TO AWARD RFP #23-04 AND AUTHORIZE A ONE YEAR CONTRACT WITH SKILLS LAB
TRAINING, LLC FOR ORGANIZATIONAL DEVELOPMENT CONSULTING SERVICES AS NEEDED WITH
AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #18-03 and authorizes a one
year contract with Skills Lab Training, LLC for organizational development consulting services as needed with an
option to renew for up to four (4) additional one year terms for the fees set forth in Appendix A to the contract.
PASSED and APPROVED on August 1, 2023
Page 1
Attest:
R K
�� • GI T Y
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Kara Paxton, City C ler c reasurcr ^ _ • ; . ; .:
•
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 1, 2023
CITY COUNCIL MEMO
2023-873
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Missy Cole, Human Resources Director
DATE:
SUBJECT: Staff recommends approval of a contract with Skills Lab Training as one of two
primary providers for Organizational Development consulting as needed.
RECOMMENDATION:
Staff recommends approval of a one-year contract with four automatic renewal options with Skills Lab Training
as one of two primary vendors for organizational development consulting as needed. Since organizational
development encompasses such a broad scope, utilizing more than one vendor will provide the City with the
added value of having access to a wide range of subject matter experts in organizational development.
BACKGROUND:
The City published a Request for Proposal (RFP) for Organizational Development Consulting Services. Five
vendors responded to the RFP. The Organizational Consulting Services Committee interviewed three
vendors and chose two preferred vendors.
DISCUSSION:
The City desires to utilize organizational development consulting services to support strategic and cultural
alignment for short and long-term assignments across multiple departments. By engaging with organizational
development consultants, the City will be able to develop a talent management philosophy supported by a
forward -thinking workplace to deliver optimal services to the citizens of Fayetteville. Structural and cultural
alignment strategies will optimize:
• Infrastructure — Processes and Systems
• Customer Service
• Change Management
• Employee and Leadership Development
• Recruitment and Retention
• Employee Engagement
• Coaching
BUDGET/STAFF IMPACT:
The 2023 budget has funding allocated for travel and training across departments.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ATTACHMENTS: Staff ReviewSkills Lab, RFP 23-04 Skills Lab - Appendix A - Scope of Work, RFP 23-04
Skills Lab - Appendix B - City Issued RFP, RFP 23-04 Skills Lab - Appendix C - Skills Lab Submittal, RFP 23-
04, Skills Lab - Appendix D - Certificate of Insurance, RFP 23-04 Skills Lab Contract - Signed
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-873
Staff recommends approval of a contract with Skills Lab Training as one of two primary
providers for Organizational Development consulting as needed.
A RESOLUTION TO AWARD RFP #23-04 AND AUTHORIZE A ONE YEAR CONTRACT WITH
SKILLS LAB TRAINING, LLC FOR ORGANIZATIONAL DEVELOPMENT CONSULTING
SERVICES AS NEEDED WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE
YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE.)
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #18-03 and
authorizes a one year contract with Skills Lab Training, LLC for organizational development consulting
services as needed with an option to renew for up to four (4) additional one year terms for the fees set
forth in Appendix A to the contract.
Page 1
Missy Cole
Submitted By
City of Fayetteville Staff Review Form
2023-873
Item ID
8/1/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/27/2023 HUMAN RESOURCES (120)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a contract with Skills Lab Training as one of two primary providers for Organizational
Development consulting as needed.
Various
Account Number
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Various
Fund
Project Title
$ 1,025,836.00
$ 347,998.00
Is 677,838.00
,77,838.00
Previous Ordinance or Resolution #
Approval Date:
V20221130
CONTRACT FOR PROFESSIONAL SERVICES
RFP 23-04, Organizational Development Consultant
APPENDIX A
Scope of Work & Fees
Skills Lab Training, LLC
1. INTRODUCTION:
Skills Lab Training, LLC shall provide different approaches as appropriate based on the services offered.
All strategies and processes shall be considered.
SCOPE OF WORK:
Skills Lab Training, LLC shall provide ongoing support related to human process, talent management
processes, and strategic initiatives.
Human Process
Team building — plan and facilitate team building half or full -day programs or additions
to a meeting agenda. Bring ideas and activities that correspond with leadership
outcomes and goals for the session. Fees based on activities decided upon. Consulting
fee of $250 an hour per consultant. Extra fees based on activity will be approved by City
prior to activity.
ii. Coaching — one-to-one coaching, executive coaching for leaders, group
coach ing/mentoring of small groups based on City of Fayetteville's needs.
Fees:
Individual coaching fees: $250 / hour per employee
Executive coaching fees: $7,500 (360 assessment, an IDP, executive coaching twice a
month for six months.)
Group coaching sessions: $400 / hour per group
Leadership development workshops: $900 / workshop
b. Talent Management Processes
i. Employee engagement — review culture, mission, and values of City, assess trends and
feedback, consult on change processes to increase employee engagement, provide
programs for employee engagement, track engagement through metrics established
with HR. Fees: $250 / hour per coach.
ii. Succession planning — meet with City to evaluate needs, gaps, and desired outcomes for
identified departments, identify internal talent, define appropriate solutions and
employees affected, work with leadership to develop a plan for internal talent and
external talent. Fees: $250 per hour per coach.
iii. Training and Development —train associates on various leadership and soft skill topics.
Provide leadership skills and supervisor skills courses customized for the City. Facilitate
City of Fayetteville, AR and Skills Lab Training, LLC
APPENDIX A — SCOPE OF WORK AND FEES
Page 1 of 2 — Last Revised 06.29.2023
training including instruction, handouts, activities, homework, and satisfaction survey.
Provide Leadership Lab for first-time, first -line, and mid -level supervisors which includes
training on the basics of managing a team (includes eleven 90-minute workshops in the
Series) Fees: $900 per workshop.
c. Strategic Initiatives
i. Recruitment and retention — meet with City to determine what help is needed in
recruiting and retention process, audit processes and determine gaps, review job
descriptions and recommend changes, evaluate marketing of open positions, create a
recruiting plan. Fees: $250 per hour per coach.
Full -cycle recruiting for hard -to -fill positions or leadership roles: recruit candidates for
hard -to -fill positions (marketing support, sourcing, screening, interviewing, offer
negotiation) with a ninety (90) day replacement guarantee. Fees: 20% of employee's
first -year base salary (may require an engagement retainer fee).
City of Fayetteville, AR and Skills Lab Training, LLC
APPENDIX A — SCOPE OF WORK AND FEES
Page 2 of 2 — Last Revised 06.29.2023
CITY OF
FAYETTEVILLE
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8256
TDD (Telecommunication Device for the Deaf): 479.521.1316
PROPOSAL)RFP (REQUEST FOR
Request for Proposal: RFP 23-04, Organizational Development Consultant
DEADLINE: Thursday, April 06, 2023 before 2:00 PM, local time
SR. PURCHASING AGENT: Amanda Beilfuss, abeilfuss@fivetteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: 03/19/2023 r
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REQU ESj R PRL ��
RFP 23-04 Or aniza al D consultant
No late proposals shall be accept RFP'iJbe (i iltted gh the City's third -party
electronic biddingplatform or b ittin eale ical al to the City of Fayetteville,
p � p p Y Y ,
Purchasing Division at the bel ocati%
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Cit oyett
�urcho ' ivisio oom 306
Q1 st m tarn Street
�yett A►R 72701
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All proposals shall be submitt(in accordance with the attached City of Fayetteville specifications
and documents attached hereto. Each Proposer is required to fill in every blank and shall supply
all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are
made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer/Bidder and City Purchasing Director.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 1 of 17
City of Fayetteville
RFP 23-04, Organizational Development Consultant
Advertisement
City of Fayetteville, AR
Request for Proposal
RFP 23-04, Organizational Development Consultant
The City of Fayetteville, Arkansas, invites qualified and experienced firms to submit proposals for providing organizational
development consulting services.
Solicitation documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding
platform at www.fayetteville-ar.gov/bids. All proposals shall be received by Thursday, April 06, 2023 before 2:00 PM, Local
Time utilizing the electronic bidding software or by submitting a sealed physical proposal to the City of Fayetteville,
Purchasing Division. All proposals are due before the time stated; no late proposals shall be accepted. Submitting
electronically is strongly encouraged. The City of Fayetteville shall not be responsible ost or misdirected proposals, or
for failure of proposer's technical equipment. ,►
All interested parties shall be qualified to do business and lic d in accord e ith all able laws of the state and
local governments where the project is located.
Pursuant to Arkansas Code Annotated §22-9-203 Tl
*�kof
women -owned business enterprises to bid on an e con
Fayetteville encourages all general contractorscontra
women -owned business enterprises. R
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The City of Fayetteville reserves theVt!
reJect anall Pi
agree that such rejection shall be witilitt e art of
g 1p �
any interested party because of such rejects shall a
City of Fayetteville because of such rejec^tion�e filing �V
agreement of the interested party tot s nditions.
City of Fayetteville
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Fay cfle enco v all qualified small, minority and
trtor gooc, ices, and construction. Also, City of
tions of Trxontract to qualified small, minority and
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o sd to i re ularities therein and all arties
g pty of Fa tev le for any damage or claim brought by
'rested eek any recourse of any kind against the
'ttate(m�,e�A,� esponse to this invitation shall constitute an
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By: Amanda Beilfuss, Sr. Purchasing Agent
P: 479.575.8220 abeilfuss@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 03/19/2023
This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas.
Amount paid: $178.98
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 2 of 17
City of Fayetteville
RFP 23-04, Organizational Development Consultant
SECTION A: General Terms & Conditions
1. SUBMISSION OF A PROPOSAL SHALL INCLUDE:
Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements
as specified in the Scope of Work.
a. A written narrative describing the method or manner in which the Proposer proposes to satisfy
requirements of this RFP in the most cost-effective manner. The term Proposer shall be in
reference to a firm or individual responding to this solicitation.
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A description of the Proposer's experience in providing the same or similar services as outlined in
the RFP. This description should include the names of the person(s) who will provide the services,
their qualifications, and the years of experience in performing thl�type of work. Also, include the
reference information requested in this RFP. '►
The complete fee and cost to the City for�rvices oC �l in this
Statement should be no more than*
t, y-five,(es; s' ed, standard, readable, print
on standard 8.5x11 documents. Pers shubmi a ee (3) page (maximum) executive
summary. The following ite I not �towar�, twenty-five (25) page limitation:
appendix, cover sheet, 3-pa �ecutiv mary, es (r mes shall be no more than 1
page per person), and fonomrovicJp�l Citkof mpleti��
a. :)ugmiiiing Vn_0 TespRai
economically, prortigM
requirements rt rojE
are not re r Emphz
documents pVsically 14
pape �d bound i 6
re s, and Ci �uir
e"`� "'ng on - e teary
completi roposals
o t ' P: PrbosNs shall be prepared simply and
g ard, c description of its ability to meet the
2bindi �ored displays, and promotional material
49ould b completeness and clarity of content. All
?d s ��e typewritten on standard 8 %" x 11" white
me. Ex eptions would be schematics, exhibits, one -page
�i Limit proposal to twenty-five (25) pages or less,
Imes, references, and forms required by the City for
I be sealed upon delivery to the City of Fayetteville.
Option 1 —Electronic Submittal (strongly encouraged): Proposers can go to
www.favetteville-ar.gov/bids and follow the prompts to submit a proposal within the
electronic bidding platform. If a proposal is submitted electronically, a physical
submission is not necessary. All Proposers must register in order to be able to submit.
There is no fee for registration.
ii.Option 2 — Physical Submittal: All Proposers shall submit one (1) original copy of their
proposal as well as one (1) electronic copy on a properly labeled USB or other
electronic media device. The electronic copy submitted shall be contained into one
single file.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 3 of 17
(1) electronic file and shall be identical to the hard copies provided. The use of
Adobe PDF documents is strongly recommended. Files contained on an
USB or electronic media shall not be restricted against saving or printing.
Electronic copies shall not be submitted via e-mail to City employees bythe
Proposer and shall be provided to the City in a sealed manner. Fed Ex, UPS,
USPS, or other packages should be clearly marked with the RFP number
on the outside of the mailing package.
e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this
document. Only the names of Proposer's will be available after the deadline until a contract has
been awarded by the Fayetteville City Council. All interested parties understand proposal
documents will not be available until after a valid contract has been executed.
f. Proposers shall submit a proposal based on documentation published by the Fayetteville
Purchasing Division. �`►
g. Proposals must follow the format of the RFP. Proposers sho MQ41tructure their responses to follow
the sequence of the RFP.
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h. Proposers shall have experience in wro4Lf the saell
imila MZand must provide references
that will satisfy the City of Fayett � Propo iurnisneference list of clients for whom
they have performed similar se nd m r vide in f tion as requested in this document.
i. Proposer is advised that Ption a f ei ns co d in this RFP or the attached
service agreement muentifi d i its respo,�/to theFailure to do so may lead the City
to declare any such on- egotia le. Pr er's de ' e t�take exception to a non-negotiable
term will not dis ual t fr. lidera ' r ,
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j. Local time shall be Am it as the ti� in Fayet Arkansas on the due date of the deadline.
Documents shall be r ived bef he deal i me as shown by the atomic clock located in the
Purchasing Divi o 0 ice c .3 Ris cl k located in the City's third -party bidding software.
2. WRITTEN REQUESTS PQ4NdMRPRE—TATTONS OR CMRIFICATION:
No oral interpretations will b Wk to any firMf as to the meaning of specifications or any other contract
documents. All questions peing to the terms and conditions or scope of work of this proposal must be
sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an
addendum if the response would provide clarification to the requirements of the proposal. All such addenda
shall become part of the contract documents. The City will not be responsible for any other explanation or
interpretation of the proposed RFP made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the
purpose of describing and establishing general quality levels. Such references are NOT intended to be
restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for
any items.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 4 of 17
4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the right
to the following:
a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm.
Negotiation with an individual Proposer does not require negotiation with others.
b. The City of Fayetteville reserves the right to select the proposal it believes will serve the best
interest of the City.
c. The City of Fayetteville reserves the right to accept or reject any or all proposals.
d. The City of Fayetteville reserves the right to cancel the entire request for proposal.
e. The City of Fayetteville reserves the right to remedy or waive to nical or immaterial errors in the
request for proposal or in proposals submitted.
f. The City of Fayetteville reserves the ri o reque neces larifications, additional
information or proposal data without Chan' g the t f the al.
g. The City of Fayetteville reserves th to ma ction o roposer to perform the services
required on the basis of the or'
ropos i hout n tion.
11.
h. The City reserves the rig ask fo e d firia fro or more Proposers. The best
and final offer proces s guar t; theref%l;,l, Prop s hall submit and respond to this
RFP on the most fa v terKs avai able.
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5. EVALUATION CRITERIA:
The evaluation criterion defines tors tha be used e selection committee to evaluate and score
responsive, responsible and qua f d propo R
Prop all include sufficient information to allow the
selection committee to th gh y evalDn scor ro osals. Each proposal submitted shall be evaluated
and ranked by a selec ' o mitte .� contra l v be awarded to the most qualified Proposer, per the
evaluation criteria listh► his RF oposer ar of guaranteed to be ranked.
6. COSTS INCURRED BY PROPO
All expenses involved with the preparation and submission of proposals to the City, or any work performed in
connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement.
7. ORAL PRESENTATION:
An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion.
8. CONFLICT OF INTEREST:
a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 5 of 17
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City
Employee to Provide Services to the City".
b. The Proposer shall promptly notify Amanda Beilfuss, City Sr. Purchasing Agent, in writing, of all
potential conflicts of interest for any prospective business association, interest, or other
circumstance which may influence or appear to influence the Proposer's judgment or quality of
services being provided. Such written notification shall identify the prospective business
association, interest or circumstance, the nature of which the Proposer may undertake and
request an opinion to the City as to whether the association, interest or circumstance would, in
the opinion of the City, constitute a conflict of interest if entered into by the Proposer. The City
agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days
of receipt of notification.
9. WITHDRAWAL OF PROPOSAL:
A proposal may be withdrawn prior to the time set for the proposal sub tal based on a written request
from an authorized representative of the firm; however, a proposal shall withdrawn after the time set
for the proposal.
Y
. L 10ATE PROPOSAL OR MODIFICATIONS: 0\
a. Proposal and modifications received er the tim �#or th 1�42��submittal shall not be
considered. Modifications in writeived ii�r�ttb the d'�1'e will be accepted. The City
will not be responsible for mild' Wd bids. o osers r their submission status in the
online bidding portal or call `Ru"-rchasi �ision at 57520 to ensure receipt of their
submittal documents pri penin rrnd t d.
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b. The time set forth ne all be ocal tiror Fay tev�l�e�AR on the date listed. All
proposals shall be re ived ' krchasi ivision B E the deadline stated. The official
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clock to determine local tiro 'all be Comic cl cated in the Purchasing Division, Room
306 of City Hall, 113 untain, F t eville,
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11. LOCAL STATE AND FEDER 0�71P_ LLIIA UIRE 1E W
a. The laws of to on. as a Nny purchase made under this request for proposal.
Proposers&mplyw4"Y1 loca, sI , and federal directives, orders and laws as applicable to
this proposa an quent coS4015ct(s) including but not limited to Equal Employment
Opportunity (EEisadvantaged Business Enterprises (DBE), & OSHA as applicable to this
contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women -owned business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women -owned business
enterprises.
12. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government
agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 6 of 17
proposal terms and conditions therein, should any said governmental entity desire to buy under this
proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches,
political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or
other public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
13. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "Proposer certifies
that their proposal is made without previous understanding, agreement, or connection with any person,
firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
14. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a Contractor's records as such records
relate to purchases between the City and said Contractor. �`►
b. Freedom of Information Act: City contracts and docum t prepared while performing City
contractual work are subject to the Ar as Freedo for Act. If a Freedom of
Information Act request is presented to theVy of F t ille, th tractor) will do everything
possible to provide the documents. rompta ely s prescribed in the Arkansas
Freedom of Information Act (A.C. 2 -19-1 * seq.). ` cregally authorized photocopying
costs pursuant to the FOIA ma sesse t is com le.
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c. Legal jurisdiction to resol disput I be r a �s wit AlR nsas law applying to the case.
15. CITY INDEMNIFICATION: O
The successful Proposer(s) agrees to ' 1fy the and hol t armless from and against all claims,
liability, loss, damage or expense, incl ' i g but n Zited to Zel fees, arising from or by reason of any
actual or claimed trademark, pat copyrig ngem �1�'titigation based thereon, with respect to the
services or any part thereof cofNthis , and igation shall survive acceptance of the services
and payment thereof by t ity.�
16. VARIANCE FROM STA<&TER L'ONDI IO�tIS.
All standard terms ani, con ' ' stated in t44 request for proposal apply to this contract except as
specifically stated in the subsent sections of this document, which take precedence, and should be fully
understood by Proposers prior to submitting a proposal on this requirement.
17. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should
call 479.521.1316 (telecommunications device for the deaf), no later than seven days prior to the deadline.
Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division,
immediately.
18. CERTIFICATE OF INSURANCE:
The successful Proposer shall provide a Certificate of Insurance of professional liability insurance in the
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 7 of 17
amount of $1 million US dollars, at minimum. Such Certificate of Insurance shall list the City as an additional
insured and not be required unless firm is selected.
19. PAYMENTS AND INVOICING:
The Proposer must specify in their proposal the exact company name and address which must be the same
as invoices submitted for payment as a result of award of this RFP. Further, the successful Proposer is
responsible for immediately notifying the Purchasing Division of any company name change, which would
cause invoicing to change from the name used at the time of the original RFP. Payment will be made within
thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or
penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to allow any increase
in hourly rates by the contract without PRIOR Fayetteville City Council approval.
20. CANCELLATION:
a. The City reserves the right to cancel this contract without cau by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel ith cause if at any time the
Contractor fails to fulfill or abide by any of the terms or con ti ns specified.
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b. Failure of the contractor to comply with anQf the Viedi
ns ofS
�ntract shall be considered
a material breach of contract and sb cause f nation of the contract at the
discretion of the City of Fayettevil �V�
c. In addition to all other legal edies a Ze to th of F tteville, the City reserves the
right to cancel and obtai an srce n i ms a services which have not been
delivered within the e 'oil of t e from thlte of e as determined by the City of
Fayetteville.
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d. In the event sufficient bud funds A&t avail` �.�6r a new fiscal period, the City shall notify
the Contractor of su rrence a ontract `�i�+t_erminate of the last day of the current fiscal
period without pen It r expent he Ci
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21. ASSIGNMENT, SUBCOZNG. COATE AOQTIONS AND/OR MERGERS:
a. The ContrNlr3r'shall perm this fon,kact. No assignment of subcontracting shall be allowed
without prior writ, QAsent of th?"City. If a Proposer intends to subcontract a portion of this
work, the Propose all disclose such intent in the proposal submitted as a result of this RFP.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice
to the City within thirty (30) calendar days of Contractor's notice of such action or upon the
occurrence of said action, whichever occurs first. The right to terminate this contract, which shall
not be unreasonably exercised by the City, shall include, but not be limited to, instances in which
a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local,
state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent
to assign or subcontract in its response to the RFP, without exception shall constitute approval for
purpose of this Agreement.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 8 of 17
22. NON-EXCLUSIVE CONTRACT:
Award of this RFP shall impose no obligation on the City to utilize the Contractor for all work of this type,
which may develop during the contract period. This is not an exclusive contract. The City specifically reserves
the right to concurrently contract with other companies for similar work if it deems such an action to be in
the City's best interest. In the case of multiple -phase contracts, this provision shall apply separately to each
item.
23. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bid der's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the prot t is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospe 'bidder/proposer from
contacting the Purchasing Division to address situations such as clarific and/or questions related to the
procurement process. For purposes of this provisio ying act, still in but not be limited to,
influencing or attempting to influence action or non-aZ�Vn in co ion wi request for proposal,
request for qualification, bid or contract throug ect or in oral rian communication or an
attempt to obtain goodwill of persons and/or tXs spe t1� n this \� n. Such actions may cause
any request for proposal, request for qual 2ibn, bid 'p 1tract t jected.
24. ADDITIONAL REQUIREMENTS: Q
The City reserves the right to r u si�additi na services ting t i RFP from the Proposer. When
approved by the City as an ame t t he contract uthoriz in�rriting prior to work, the Contractor
shall provide such additional re Lire �na b nece
p q � Y �•
25. SERVICES AGREEMENT:
A written agreement, in substNnl??vythe fo ttach �rporating the RFP and the successful proposal
��f
will be prepared by the C igned by c essfUI r oser and presented to the City of Fayetteville for
approval and signatur Mayor
26. INTEGRITY OF REQUEST OR AL (RFP) DL7CUMENTS:
Proposers shall use the origiNWFP form(s) provided by the Purchasing Division and enter information only
in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP
form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response.
Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or
otherwise, will constitute grounds for rejection of such RFP response. Any such modifications or alterations
a Proposer wishes to propose shall be clearly stated in the Proposer's RFP response and presented in the form
of an addendum to the original RFP documents.
27. OTHER GENERAL CONDITIONS:
a. Proposers must provide the City with their proposals signed by an employee having legal authority
to submit proposals on behalf of the Proposer. The entire cost of preparing and providing
responses shall be borne by the Proposer.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 9 of 17
b. The City reserves the right to request any additional information it deems necessary from any or
all Proposers after the submission deadline.
c. This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the City to pay for any costs incurred by Proposer in preparation. It shall be clearly
understood that any costs incurred by the Proposer in responding to this request for proposal is
at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall
not be liable for reimbursement to the Proposer for any expense so incurred, regardless of
whether or not the proposal is accepted.
d. If products, components, or services other than those described in this bid document are
proposed, the Proposer must include complete descriptive literature for each. All requests for
additional information must be received within five working days following the request.
e. Any uncertainties shall be brought to the attention to Amanda B fuss immediately via telephone
(479.575.8220) or e-mail (abeilfuss@favetteville-ar.gov). It is ntent and goal of the City of
Fayetteville Purchasing Division to provide documental ovidin a clear and accurate
understanding of the scope of work to beOwleted a r oods t rovided. We encourage
all interested parties to ask questions to enNle all Pr rs to qual terms.
f. Any inquiries or requests for exp �ti n in ®rlAirwIto the��_�requirements should be made
promptly to Amanda Beilf ity ottevill `5f. Purchasing Agent via e-mail
(abeilfuss@fa etteviIIe-ar. br tele � (479. ' 220) No oral interpretation or
clarifications will be give the ii f a r of thi e Zst for proposal. All questions,
clarifications, and req ogeth r answ,,if any, i provided to all firms via written
addendum. Name ms ubmitting $Westion clifications, or requests will not be
disclosed until after a'cont n�P lace
n
g. At the discretion oft, one or irms l asked for more detailed information before
k 5
final ranking of the it , which r�a so in U ral interviews.
h. Any inform provided J e is i n 4 to assist the Proposer in the preparation of proposals
v d�
necessarypoperly r nd tot is R The RFP is designed to provide qualified Proposers with
sufficient basic i .on to sup meeting minimum specifications and/or test
proposals g p
requirements but t intended to limit a RFP's content or to exclude any relevant or essential
data.
Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or
in any manner relating to this Contract shall be controlled by Arkansas law. Proposer hereby
expressly and irrevocably waives any claim or defense in any said action or proceeding based on any
alleged lack of jurisdiction or improper venue or any similar basis.
j. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or
to become due hereunder without written consent of City of Fayetteville. In case the successful
Proposer assigns all or any part of any monies due or to become due under this Contract, the
Instrument of assignment shall contain a clause substantially to the effect that it is agreed that the
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 10 of 17
right of the assignee in and to any monies due or to become due to the successful Proposer shall be
subject to prior liens of all persons, firms, and corporations for services rendered or materials
supplied for the performance of the services called for in this contract.
k. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the
services shall apply to the contract throughout, and they will be deemed to be included in the
contract as though written out in full herein. The successful Proposer shall keep himself/herself fully
informed of all laws, ordinances and regulations of the Federal, State, and municipal governments
or authorities in any manner affecting those engaged or employed in providing these services or in
any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals
having any jurisdiction or authority over same. If any discrepancy or inconsistency should be
discovered in these Contract Documents or in the specifications herein referred to, in relation to any
such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to
the City of Fayetteville.
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City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 11 of 17
City of Fayetteville
RFP 23-04, Organizational Development Consultant
SECTION B: Scope of Services and General Information
1. INTRODUCTION:
The City of Fayetteville, Arkansas, hereinafter referred to as "the City", is requesting proposals for
organizational development consulting services. The selected firm shall assist the City in the development
of organization resources to improve overall production and efficiency.
The City of Fayetteville is located in the northwest corner of Arkansas and has an estimated population of
95,230. Fayetteville serves as the seat of Washington County. The City is part of the Fayetteville -
Springdale -Rogers -Bentonville, AR -MO MSA (Metropolitan Statistical Area), with a population just under
600,000. The City of Fayetteville operates under a Mayor -Council form of government. The City Council is
composed of eight (8) council members and a Mayor.
The City's 2023 Budget provides for 905 full-time equivalent positi he City's current organizational
development consultant provider(s) are Ahnimi onsulting, L and III tive Strategies, Inc. The
current contract is set to expire on May 15, 2023.
2. SCOPE OF WORK: NV
The scope of work in this section ha Zen provi Comm e w the City believes is critical
for the success of this project. T invite ser t amide clefoxnt approaches as
appropriate based on service d. Pr eTs are i it to in all strategies and processes
listed below, or only those to he prpo osing r�. The y r erves the right to award to
multiple vendors based on7ealuat* 'Ach stra and pro s submitted by the proposers.
e;
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The City of Fayetteville inten partner a Orga 'z nal Development company that can
provide ongoing support r a e o hum cess t�imanagement processes, and strategic
initiatives.
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a. Human Pr �
i. Team build
ii. InterpersoI nd group process approaches
iii. Coaching
b. Talent Manaeement Processes
i. Employee engagement
ii. Performance management
iii. Succession planning
iv. Training and Development
c. Strategic Initiatives
i. Organization transformation
ii. Cultural integration
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 12 of 17
iii. Leadership development
iv. Recruitment and retention
3. PROPOSAL FORMAT:
The Proposer shall provide adequate information that will render it qualified and capable of effectively
accomplishing the scope of services. The proposals will be reviewed by a Selection Committee which
could include ranking. Since there is no assurance of the Proposer having any other opportunity to
communicate its ability, the proposal response shall negate any ambiguity with respect to the
Proposer's ability and approach.
All respondents shall submit the following information with submittal at a minimum:
a. Methods and Approach. Describe expected approach and identify each task. Describe the
anticipated interaction with the City and a description of the method(s) which will be used to
successfully accomplish the project. Provide a detailed timeline of the anticipated schedule for
completing each task.
b. Scope of Work/Deliverables. Provide deliverables for the Sco ork outlined by the City in
this RFP. Include services outlined in the Scop f Services, �s dition&errvices offered or
recommended by the bidder. Provide inform on your"r� approac�accomplishing the work
cited in the Scope of Work. /� �►
c. Technical or Professional Support. ibe yo nical lr essional support available to
the City at no extra cost throu r firm, s legal el, communications, training
programs or other services. nn
d. Quoli icotions and Ex e '`� Prov' Ale nt i or tion experience
f p gprevious
related to developi I ar projec2s/All pr s shall s t a minimum of three (3)
references within th past fiv yfars. v
Provide in this section, the any's p ' busin rest and/or operations including any
affiliations.
e. List of Project Pe onr . 'ropo II prov escription of its staff and work force that will
be assigned t �ctively face he re ements of this project. This description shall include,
at a minimie numbe �perma loyees, part time employees, and an organizational
chart reflec heir rsibilities. the desire of the City that senior level strategic input is
provided at all sta e project.
Resumes shall be no more than two pages (a page being defined as a single sided
document), and shall include, at a minimum:
i. Position title for each person assigned to this project;
ii. Tenure with Proposer for each person assigned to this project;
iii. Education of each person;
iv. Experience of each person;
v. Estimated number of hours for each person assigned to this project;
vi. Total billable hourly rate for each person assigned to this project;
vii. Any other pertinent information related to this project
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 13 of 17
f. Availability. Proposers shall describe the availability of project personnel and company to
participate in this project in the context of the Proposer's other commitments.
g. Listing of all Fees. Proposer shall clearly itemize and provide a list of all fees to cover the
requested scope of work and deliverables Proposer shall also provide an hourly rate for any
additional work which is not included in the scope of work.
Fees proposed are extremely important; however, fees will not be the determining factor in the
selection process. It is not the intent of the City of Fayetteville to limit innovative solutions by
dollar constraints, but rather to determine which proposal has the potential of providing the best
value for the services required.
City of Fayetteville shall not be liable for any expense incurred while preparing a response to this
document. In addition, City of Fayetteville shall reserve the right to accept any part or the Proposer's
entire fee schedule and to negotiate any charges contained therein, unless otherwise qualified by
the Proposer. �`►
4. CONTRACT FORMATION: If the negotiation produces mutual agre�Zft, a contract will be considered
for approval by the City of Fayetteville City Councf negotiatir�i�h the hiest-ranking Proposer fail,
i . I
negotiations may be initiated with the next higher nking yser unti reement is reached. The
City reserves the right to reject all offers arld d the pro itho tong a contract.
The initial term of this agreement shall r one (Per from `� f council approval. The agreement
shall automatically renew for up to 4) ad ine ( ear ter sunless either party provides
notice of non -renewal at least th' ) da s r'� th e a ter inual renewals shall be subject
to annual budget approval by y Cou ci �
0.
5. SELECTION CRITERIA: The fdllowi�Itha will ed by t ity to evaluate and score responsive
l
proposals. Proposers shall includ�s fficient ation �J�low the City to thoroughly evaluate and
score the proposal. Each prNtthe
submit s not re 1f to be ranked by the selection committee.
The contract may be awar em t alifie �,I er the evaluation criteria listed below, based
on the evaluation oft el
�01s)
ying the evaluation of the proposals, the Selection
Committee may re Nhat the��rankir0 make an oral presentation or be interviewed. If
presentations ar sary, tl�lfill to Fayetteville, Arkansas. Notices will be sent by the
Purchasing Division.
O
1) 30% Qualifications in Relation to Specific Project to be Performed: Information reflecting
qualifications of the consultant, partners, and project team. Indicated specialized experience
and technical competence of the firm in connection with the type and complexity of the
service required. Subcontractors, if used, shall be listed with information on their
organization.
2) 25% Experience, Competence, and Capacity for Performance: Information reflecting the
names, titles, and qualifications (including experience and technical competence) of the
major personnel assigned to this specific project.
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 14 of 17
3) 20% Proposed Method of Doing Work: A proposed work plan (description of how the project
would be conducted as well as other facts concerning approach to scope) indicating
methods and schedules for accomplishing scope of work. Include with this the amount of
work presently underway.
4) 15% Past Performance: Previous evaluations shall be considered a significant factor. If previous
evaluations with the City are not available, the professional firm's past performance
records with City and others will be used, including quality of work, timely performance,
diligence, and any other pertinent information. Firm will provide a list of similar jobs
performed and person whom the City can contact for information.
5) 10% Cost/Fees: Proposer shall provide a total listing of any fee the City could be charged. A fee
shall be included for the presented scope of work as well as any other additional fee. All
fees shall be clearly identified with RFP response and be itemized as much as possible.
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City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 15 of 17
City of Fayetteville
RFP 23-04, Organizational Development Consultant
SECTION C: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to,
any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship
exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such
a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form
must be completed and returned in order for your bid/proposal to be eligible for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY 1 LIES TO YOUR FIRM:
1) NO KNOWN RELATIONSHIP EXISTS
O
2) RELATIONSHIP EXISTS (Please exp h): `
.(�� X� �
I certify that; as an officer of this organizati�-,4 ethfched le e aut ization, am duly authorized to
certify the information provided herein i'�c�iratan n�rganiz i shall comply with all State and
Federal Equal Opportunity and Non- n iP1►inatioend con of employment.
Pursuant Arkansas Code Annotated 25-h� Con ' agree ertifies that they do not currently
boycott Israel and will not boycott Isr I g any t' whic re entering into, or while in contract,
with any public entity as defined i - 503. If time d contract the contractor decides to boycott
Israel, the contractor must noti the ntract lic ent' writing.
2. PRIMARY CONTACT INFO ON ` . ��
At the discretion of the I e or moms my asked for more detailed information before final ranking
of the firms, which may also inch al intervie .. NOTE: Each Proposer shall submit to the City a primary
contact name, e-mail address, JlQhone number (preferably a cell phone number) where the City selection
committee can call for clarification or interview via telephone.
Corporate Name of Firm:
Primary Contact:
Phone#1 (cell preferred):
E-Mail Address:
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 16 of 17
Title of Primary Contact:
Phone#2:
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent
as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the
appropriate blank listed herein. Failure to do so may subject Contractor to disqualification.
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
DATE ACKNOWLEDGED
4. DEBARMENT CERTIFICATION:
As an interested party on this project, you are required to provide debarment/suspension certification indicating
compliance with the below Federal Executive Order. Certification can be do, N y completing and signing this
form. V'
Federal Executive Order (E.O.) 12549 "Debarment an�spensi9uires II contractors receiving
en�s certi Nit the 12ation and its principals are
p p
individual awards usingfederal funds and all sub-rXIared**
not debarred, suspended, proposed for deb arm ' i le, or � tardy excluded by any Federal
department or agency from doing business with ederal rnmen .J►
Signature certifies that neither you nor yourepal is pr fly deba suspended, proposed for debarment,
declared ineligible, or voluntarily excludarti n in t ansac ' by any federal department or
agency.
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Questions regarding this form shouubbe dire �o the l�'�ayett Purchasing Division.
NAME OF COMPANY: O
PHYSICAL ADDRESS: J
MAILING ADDRESS: ',A
TAX ID #: AR. SECRETARY OF STATE FILING #:
PHONE: FAX:
E-MAIL:
SIGNATURE:
PRINTED NAME:
TITLE: DATE:
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 17 of 17
CITY OF
_ FAYETTEVILLE
ARKANSAS
RFP 23-04 Addendum 1
Skills Lab Training
Supplier Response
Event Information
Number: RFP 23-04 Addendum 1 �+ `
Title: Organizational Develor�t-Conswl
Type: Request for Proposal
Issue Date. 3/19/2023 C.> �►
Deadline: 4/6/2023 02:00 T) ��ii,�,�,
Notes: '(V TheCity of tevill A ansas, �Ps pro from experienced
and qua irm to su mit p sals fo r viding organizational
developm nt c irig ser e A stions concerning this
solicitation pros sho directe Amanda Beilfuss, City of
Fayetteville�'�'urchas' ent, St �eilfuss@fayetteville-ar.gov.
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Contact: Amanda N
�
Address: Purchasin
Room 306
City Hall
113 West Mountain Street - Room 306
Fayetteville, AR 72701
Email: abeilfuss@fayetteville-ar.gov
Page 1 of 2 pages Vendor: Skills Lab Training RFP 23-04 Addendum 1
Skills Lab Training Information
Contact:
Beth Pittman
Address:
PO Box 54
Bentonville, AR 72712
Phone:
(479) 685-6353
Email:
Beth@skiIIslabtraining.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Beth Pittman
Signature
Submitted at 41512023 04:14:43 PM (CT)
Supplier Note
beth@skillslabtraining.com
Email
Please see our response for RFP 23-04, Organizational Development.
Requested Attachments
RFP 23-04, Organizational Development Consiu nd
t Ski S RFP '►Organizational Development.pdf
Please attach the signed and completed RFP for �etin tabchme, alon with any additional
documents.
Bid Attributes
1 Addendum Acknowledgement� v
By selecting "I agree", you acknowl dge have r 1 add1 that have been issued for this
solicitation, if applicable.
'v
9 1 agree (I agree) _ ♦ Gj
Page 2 of 2 pages Vendor: Skills Lab Training RFP 23-04 Addendum 1
SKILLS LAB
Training & CoachinL
REQUEST FOR PROPOSAL: 23-04
ORGANIZATIONAL DEVELOPMENT CONSULTANT
CITY OF FAYETTEVILLE, AR
Skills Lab Training is excited to offer our services to the City of Fayetteville and looks forward to an
ongoing partnership. We believe you will see that we bring a passion for people that can help the city
and its personnel grow to new levels and operate more efficiently.
PRIMARY CONTACT INFORMATION. _ �0
Beth Pittman, Co-founder and Coach
Email: Beth(@skiIlslabtraining.com � ��� `�`► �+
Phone: 479-685-6353
Location: Bentonville, AR V v • x v
Website: www.skillslabtrainin .co
Social Media: @skillslabtrai �ebook1 `gram Lil*Ir�din
'�K,
ABOUT SKILLS LAB TRAINING Q�
Skills Lab was created becaus a need ore acceNs> career coaching services, especially for
those experiencing life's bi tra ' ions.
We have a passion f Lilding connfi a and to hi life-long workforce skills.
We work with client t IIIevel i`Me� card 5el them define and realize their goals. We bring
p g g
unique solutions to each si a o ser ' sire personalized to meet your needs. Our clients come to
us in crisis and leave feeling a ipped fident.
ABOUT THE FOUNDERS:
Beth Pittman and Christie Martin started their careers in a Fortune 1 company handling recruiting, job
design, organizational and change management for a variety of departments. They have combined 40
years of experience working with businesses of every size and people at every career stage. Both natives
of Arkansas, it has been their privilege to see so many clients grow and thrive in Arkansas and across the
country. They have proven expertise in helping companies to find and grow talent and helping
candidates to set themselves apart. They both are passionate about using their skills to impact their
community and increase workforce preparedness for the underserved.
City of Fayetteville
RFP 23-04, Organizational Development Consultant
SECTION C: Signature Submittal
1. DISCLOSURE INFORMATION
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to,
any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship
exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of
Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such
a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form
must be completed and returned in order for your bid/proposal to be eligible for consi eration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPU I J OUR FIRM:
v 1) NO KNOWN RELATIONSHIP EXIST x
V • O
2 RELATIONSHIP EXISTS Please explai `
•_� _ �► ABC .
I certify that; as an officer of this organizatir [per the s letter of a tion, a_''�L uthorized to
certify the information provided herein i c ate and t my orga shall cQ�3 all State and
Federal Equal Opportunity and Non- ation res�ilts and c�lljj ns of employ nt.
Pursuant Arkansas Code An tS- -503, ttractor a reLlr/iid ce ifi i���t�the`y do not currently
boycott Israel and will not bo IsTael d 'ng any time in ey are �tSh
nto, or while in contract,
in co tractor decides to bo cott
blic enti as define in 2 - I�at an ti dY
with any public entity § Y g
Israel, the contractor must notify the t cted public i in writing
2. PRIMARY CONTACT INFV
At the discretion of the Citore firm a aske ore detailed information before final ranking
of the firms, which ma o al ' ws. NOT Proposer shall submit to the City a primary
contact name, e-ma ass, and pho ber (p era%a cell phone number) where the City selection
committee can ar cation or ew via to eph
Corporate Name of Firm: ra ►1 n
Primary Contact: �" (' ' v"` a Title of Primary Contact:
Phone#1(cell preferred): ` —1 I — 0. 5_ 03 5�7 Phone#2:
E-Mail Address: Seth (0)9 Vux6,lv�qCD
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 16 of 17
3. ACKNOWLEDGEMENT OF ADDENDA
Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by
signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent
as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the
appropriate blank listed herein. Failure to do so may subject Contractor to disqualification.
ADDENDUM NO.
SIGNATURE AND PRINTED NAME
DATE ACKNOWLEDGED
4. DEBARMENT CERTIFICATION: :`N
As an interested party on this project, you are require to provide d nt/sus certification indicating
compliance with the below Federal Executive 0 eta Vertificati 'be don mple 'ng and signing this
form. `�
Federal Executive Order (E.O.) 12549 " ent an ension"�Cql res that IX, ntractors receiving
individual awards, using federal funds, nsub- ief ceU-ft-,
orga ?1p��n++and its principals are
not debarred, suspended, propose barm t ared in or Vol I excluded by any Federal
department or ag
ency gency from doi es s with the deral G*ernment.
Signature certifies that neither yo nor your igal is pres ebarre s nded, proposed for debarment,
declared ineligible, or voluntarily exclu m particinfflkN in this ion by any federal department or
agency. r
V
Questions regarding this form Vlld�.edlirect a CitV t
o
tteville Purchasing Division.
NAME OF COMPAN`
PHYSICAL ADDRESS:
MAILING ADDRESS:
TAX ID #: VA-018"
AR. SECRETARY OF STATE FILING #:
PHONE: wn - ��`� — (Q 3�93y FAX: 0114
E-MAIL:
cowl..
SIGNATURE:Rdt-
PRINTED NAME:
TITLE: l 6' bW Mf i(— DATE:
City of Fayetteville, AR
RFP 23-04, Organizational Development Consultant
Page 17 of 17
SCOPE OF WORK
a.Human Process
i.Team building
Skills Lab (SL) will plan and facilitate team building half or full -day programs or additions to a
meeting agenda. SL will bring ideas and activities that correspond with leadership outcomes
and goals for the session.
Methods and Approach:
• Schedule a meeting to discuss goals for team building with the appropriate city leader
(HR, department heads or team leaders).
• During this meeting, we will discuss: the objectives and goal building, timeline,
specific departments or entire company participation, bu '�id po' person for the
team building activity. � X•♦ - K♦
• Within a week, we will propose several acti�fies �?Veetin
r�res on i'�e desired
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outcomes, time allotment, and bu sed ow g'� eappointed person
for team building. `♦�►
• Once the team building activiti ve bee r§roved, movg `rd with
scheduling the activities. •
Q
Scope of Work/Deliverab i ''�
p O �� -
• We will Ian the tea 1din x cise co to the ics of the exercise and
p � ,
prepare communications f e ade partm1"ds to communicate with the
team. *1 ''
• Examples of team
0 1) Charit ble ample: teerin a local charity)
0 2) Le (exampl C ass�s.U�nt)
0 3) F xample: ing) V
0 4) o and t exa ployee teach an activity)
• Facilitate the tea g ex io that all team members can participate.
• Bring all materials prep s for the planned exercise.
• Debrief with the entire team a ut their learnings from the exercise and takeaways for
improvement or change personally and in their work. Utilize homework or create
handouts if appropriate.
Technical or Professional Support:
• SL will provide at no additional costs communication materials (ex: Flyers, talking points)
of team building activities for city to share with employees.
Qualifications and Experience:
• SL has worked on team building activities for teams, previous employers, current clients,
the charitable organizations we are members of, and our church groups.
• SL has created custom workshops for many organziations across several industries,
higher ed, public schools, nonprofits, and for -profit companies. Our theory is learning
can be fun. We put our workshops together so the team learns something while they are
building relationships with team members.
List of Project Personnel:
• SL owners: Christie Martin and Beth Pittman (see attached resumes) will work with the
city to determine the best workshops for the goals and objectives of the
departments/teams. Depending on the activity, SL will bring in a subject matter expert
for the desired activity. All personnel will be approved through the City.
Availability:
• Once the RFP has been accepted, SL will allot time on the cale .' r for team building
sessions. We have multiple team members and schedule o tl
workshops/coaching/projects accordingly.
Listing of all fees:
• Fees would be based on activitie ' d upQ cons a is $250 an hour per
consultant. Extra fees may be in Zi due t L'4i ities a ro ra selected City
Y% C 9 Y
will be aware of said fees and Wove the r to th l vity. �►
ii. Interpersonal and r c O
SL will not be bidding on I r o al an up pr e�s.�ppr�
iii. Coachina
Methods and Approach: O v
• SL has several pro rr asejo, e►emp o eole and aspirations.
• One-to-one (1 coachempl to work on various topics as they arise:
confli work, car nc e�'individual development plans, and
en work,
'ills.
/fig
• ExWe coa for lep � work on a variety of topics as they arise:
su ervisi e I 'Q en engagement, influencing others, managing conflict,
p � 9 9 9 9 9
team dyna and ing and giving feedback.
• Group coaching or me or programs provide skill development to a small group
of employees with similar needs.
Scope of Work/Deliverables:
1:1 coaching
• City will identify individuals for coaching.
• Based on their needs and goals established, SL will determine the number of sessions
needed and align them with their department budget for the services. Sessions are
typically 60 minutes each and either in -person or via zoom.
• SL will have an assessment call with the employee to discuss goals, set expectations,
talk through cadence, and establish a timeline. The employee is responsible for
scheduling sessions.
• The city will appoint a point person to work with SL on the coaching program (ex: HR or
manager)
• The city will provide a meeting room or in -person sessions.
• Recap at the end of the coaching program by SL coach on how the employee has
progressed.
Executive Coaching:
• The city will identify executives who will go through executive coaching
• 360 assessment for employee
• Individualized development plan created from 360 assessment which includes goals,
and number of coaching sessions. (Typically coaching sessionse twice a month for 6
months) �►
• The executive is responsible for schedulin sessions (via ' '-son orzoom).
• The city will provide a meeting room for i er on se ti
• Recap at the end of the coaching program SL cn how employee has
progressed.
Group sessions: ` •��
• The city will identify employee i gron. � �►
• Topics will be discussed wit and kqcdecid 'i vhicht ccover in group
sessions. C
• Sessions will be fa ' 't b a SL(Dch. �
• The number of sesse s n the to ` �Jtieijgd�i ed.
p p • Group sessions will be in-1�(at city�s) or m.
Technical or Profe
• SL will makE
coaching to
C.
answ pstions or offer additional feedback of
t X./ GV
Qualifications an�tperie •``-J
• SL coaches clien s all 'l�s and leadership roles.
• We currently coacq udent Walton College of Business. We currently coach
Executive Directors at Amaze (nonprofit). We also coach individuals on leadership
topics and how to get to the next step in their careers.
List of Project Personnel:
SL has identified the following coaches for this program.
• Christie Martin
• Beth Pittman
• Brittni Yantzi
• Allyson Malone
Bios attached*
Availability:
SL will create a coaching calendar for the selected coaching individuals to be able to select a
time that works for them. Coaching will be done via zoom or in person at city offices.
Listing of all Fees:
Individual coaching fees: $250 an hour per employee
Executive coaching fees: $7,500 (360 assessment, an individual development plan, executive
coaching twice (2) a month for six (6) months)
Group coaching sessions: $400 an hour per group
b.Talent Management Processes
I. Employee engagement
Methods and Approach:
Employee engagement starts with ensuring employees feel valued, hey are contributing,
feel heard, and connected to the mission of the ization. SkilLra cankv(e projects to
or an
boost employee engagement.
Scope of Work/Deliverables:
• SL will review culture, mission, a �ue sta s of th The will appoint a
person to be the contact perso+ r this pr (ex: O '
• SL will meet with the point n to di gaps, , and 4Nrocesses.
• SL will assess employ ends thc temp engagement process.
• Use surveys or em a dbac sses!,e of engagement and
employee desires. ..((�� 0
• Consult on changes to pr perks�r�vays o g to increase employee
engagement.
• Provide programs t emplo e gag ant!
o Training r su rvisor shop) ognize disengagement and increase
enga r 1it and ret
o On ing progr
o Cre e ucce ' lans f loyees
• Tracking employ gem gh survey results, retention, etc.
Technical or Professional Support:
SL will create custom surveys for the City.
Qualifications and Experience:
• SL has facilitated workshops and consulted with organizations (nonprofit and for -profit
entities) in addition to speaking on webinars on employee engagement topics.
o List of people ASBTDC, UA Transit, NextUp, Amazeum.
List of Project Personnel:
• Christie Martin
• Beth Pittman
• Brittni Yantzi
Bios attached*
Availability:
• SL will work with the City to develop a timeline. Based on city meetings to kick off the
project, we would recommend we start with surveys:
• One (1) week for employees to complete survey.
• One (1) week to review results and share them with City
• One (1) month to develop a custom workshop, plan, or process changes based
on survey findings.
• Some initiatives will be addressed during other programs (succession planning and
onboarding).
Listing of all Fees: �►
• In -take meetings, survey development, workshop creatio ' `acilit*n, consultation,
and creation of resources/homework.
• $250 per hour per coach. �•/ //��`
ii. Performance Management ` NV
SL does not wish to bid on Performan e anager �►
iii. Succession Planning O
Methods and Approach:
P I
• SL has years of experienc ng wit Akig" ma nd leaders across industries
to craft plans for talent suc ion, to imme at needs and future hiring
needs.
• SL founders, Beth Pit n and tie Ma ve over 20 years each as recruiters and
in organizatioevelopme
• Strategies e: devel job de ripi'46ns and competencies for the work that
needs to b�ne, ide g dug of efforts, ensuring the right skill sets and talent
are performing th asks, 'd ring future talent needs based on trends and
growth, developinans fo hiring needs, assessing internal talent and identifying
gaps.
Scope of Work/Deliverables:
• Meet with the city to evaluate the needs, gaps, and desired outcomes for succession
planning for identified departments.
• Identify internal talent that is interested in growing with the organization.
• Define the appropriate solution (ie, training needed, certifications, etc.) and the
employees affected.
• Work with leadership to craft documentation, develop a plan for internal talent, and
develop a plan for external talent for future hiring needs.
• SL will develop a custom internal training program for identified talent to prepare for
upcoming internal interviews. (potential to offer one (1) a quarter)
• Incorporate appropriate change management into the process implementation or
changes.
• The city will identify a point person for succession planning who will work closely with SL.
Technical or Professional Support:
SL will offer internal communications to support succession planning (talking points, flyers).
Qualifications and Experience:
• SL has over 20 years of experience working on hiring needs and creating succession
planning for companies across multiple industries.
• They've spent the last twelve (12+) years working in the ConsurNr Goods industry along
with other industries to place top talent. They also both wor Z Walmart home office
in HR, specifically in recruiting and organizational manag ��CC �
• Over the last twenty (20) years they have L ov�a hed m ple on�I�Qvwto interview and
prepare for the next step within their or an`i�ation.
List of Project Personnel:
• Christie Martin .(� �►
• Beth Pittman Z` '� • Slw�
• Brittni Yantzi 'Q N
Bios attached*
O
P -`p
Availability: '�K V"
SL will be available to accom d�he tim r this rogm.
Listing of all Fees: ^� /��
• SL is unsure rs requir��Jas`sist�rith6ccession planning, it would be based on
how many n ed to+✓iewed. �/
• SL would ii Ce at $ r hoyl\pRaach.
iv. Training and Develop nt
Methods and Approach:
SL is equipped to train associates on various leadership and soft skill topics. We have
leadership skills and supervisor skills courses developed and can customize them for a specific
need. We are adept at locating trainers with expertise to facilitate classes that are outside of our
current scope (i.e. process, machinery, compliance, diversity, and inclusion, etc.). All classes
and trainers are screened and meet our standards of excellence.
Scope of Work/Deliverables
• Meet with the City to assess the desired outcomes and needs to determine appropriate
training classes, workshops, and/or materials.
• Determine appropriate setting, cadence, audience, and follow-up to meet the needs.
• Customize training to suit the needs, setting, and audience and identify the appropriate
trainer for the group in conjunction with your mission and vision of the organization.
• Facilitate the training to include: instruction, handouts, activities, homework, and
satisfaction survey.
• Leadership Lab is our proprietary workshop series for first-time, first -line, and mid -level
supervisors which includes training on the basics of managing a team (ex:
Characteristics of a Good Leader, Communication, Handling Conflict, Employee
Engagement, Giving Feedback, Change Management). There are eleven (11)
90-minute workshops in the Leadership Lab series.
Technical or Professional Support:
SL will offer internal communication flyers regarding the training offered.
Qualifications and Experience: �►
SL has developed training workshops for first-time first -line sup who4ave never had
any management training and for more experien d aders t••� nce th ' Nill set.
List of Project Personnel: • + v �"
• Christie Martin `
• Beth Pittman .(� �►
• Brittni Yantzi �` '� • ��
Bios attached*
Availability:
V
y O �
We schedule our workshop�ont he d of tim
a n
Listing of all Fees: O v
Supervisor or Custom wor o $900 p rksh p�
These fees include: meeting asses s, dev ent of workshops, facilitation of
workshops, handout /or dev`elo t of a 'vi '
c.Strate is Initiatives V� cl
i. Or anizational Transon ``
SL will not be bidding on Vnizati ansformation.
ii. Cultural integration
SL will not be bidding on cultural integration.
iii. Leadership development:
Methods and Approach:
SL is equipped to train associates on various leadership development skills. We have
leadership skills and supervisor skills courses developed and can customize them for a specific
need. We are adept at locating trainers with expertise to facilitate classes that are outside of our
current scope (i.e. process, machinery, compliance, diversity, inclusion, etc.). All classes and
trainers are screened and meet our standards of excellence.
SL has four (4) leadership program offerings:
1) Executive leadership development: Includes: 360 assessment, an individual
development plan, and executive coaching twice a month for six (6) months.
2) Leadership development workshops: workshops for managers and directors to hone
their skill sets and offer additional training.
3) Coaching for leaders: Includes: 1:1 coaching twice a month for six (6) months.
Coaching is focused on something specific the leader needs help with (ex.
communication)
4) Leadership Lab - for first -line, first-time, or mid -level managers: eleven (11) workshops
geared to managers to introduce the basics of how to be a good manager. (ex.
Characteristics of a Good Leader, Communication, Handling Cor ict, Employee
Engagement, Giving Feedback, Change Management) -►
Scope of Work/Deliverables:
Y
• SL will meet with the city to determine whatTeaders velop grogram is needed
and for which employee. •`+ �,
• Work with the appointed person ( dr depa head)) ablish a*aseline of
goals and assessments need �( �-►
• Coaching will be set up by tl(% ploye i their c Coaon be in -person or
via zoom.
• The city will provid roo coac 'n .
• The citywill provide o 'for r ho s.
p p
Technical or Professional SNO;SL will provide a wfor em s w o I<e�Leadership Lab.
V
Qualifications and ience:`.(J'
SL coaches client ss all ind yes and I adKhip roles.
• We curren�ach st s atnollege of Business, the Executive Directors at
Amazeum (nonpr d indTIMLNIon leadership topics and how to get to the next
step in their career
List of Project Personnel:
• Christie Martin
• Beth Pittman
• Brittni Yantzi
• Allyson Malone
Bios attached*
Availability:
SL is available to get started and will work with the appointed person to set up a
timeline/calendar.
Listing of all Fees:
Executive coaching: $7,500 (360 assessment, Individual development plan and twice monthly
coaching for six (6) months)
Leadership development workshops: $900 per workshop
Coaching for Leaders: $250 per hour
iv. Recruitment and Retention
Methods and Approach:
SL has years of experience working with companies across many industries on their recruiting
and retention practices. SL is aware of current recruiting trends and how to hire the best
candidate. SL works to increase diversity in recruiting processes. Em Jiee engagement and
retention work hand -in -hand, the work done in employee engagemeI also apply to areas of
employee retention. '�
•�O .('�,
Scope of Work/Deliverables: � `
• Meet with City to determine what a eeded ' rbCruitin tention processes.
• Audit processes and determine iTi the r
P 9 p
• Review job descriptions. Rec end ch to eli exclu ' anguage.
• SL will evaluate the marketi open ns an r et ana candidates for
'�.
particularly hard -to -fill p i s. cc
• Create a recruiting a pen p ns(diyer niti iv o e included).
• Review retention pr"Ce ses ( be reviewe a worki employee engagement
program as well). �,
• SL will review onboard ' gyTl�tices a ermin if it rovements could be made.
• Create a training pr rfor hiri age s d recruiting and retention to include: two
(2) workshops: ^'
o Intervi d Hiring b iques` (J'
o On in for S s
• Full -cycle r�riting fo-to-fiu% ns or leadership roles: recruit candidates for
hard -to -fill positio etin rt, sourcing, screening, interviewing, offer
negotiation) with a ' ety (9 replacement guarantee.
Technical or Professional Support:
SL has an onboarding checklist and interview questionnaires available.
Qualifications and Experience:
SL co-founders have over 20 years of experience recruiting for several entities - including city
roles (City of Rogers and City of Ft. Smith). We are well-equipped on the challenges of
recruiting for vastly different types of positions within the same company.
List of Project Personnel:
• Christie Martin
• Beth Pittman
• Mike Whittington
Bios attached*
Availability:
We are available to get started right away.
Listing of all Fees:
Auditing of process, reviewing job descriptions, creating solutions for current process: $250 per
hour per coach
Hiring Manager Training workshops: $900 per workshop
Full -cycle recruiting fee: 20% of employee's first -year base salary*
*may require an engagement retainer fee
C
0
P `p
O
REFERENCES
1. SCOTT FAMILY AMAZEUM
Barbara Reser, People Services Manager
Phone: 479-696-9280 x216
Email: breser@amazeum.org
Address: 1009 Museum Way, Bentonville, Arkansas 72712
Nature of Relationship: Client for leadership training workshops, and executive coaching.
2. BLUE CROSS BLUE SHIELD OF ARKANSAS `
Dale Clinton, HR Manager - NW Corporate Center
Phone: 479-527-2350 '`O
Email: bdclinton@arkbluecross.com S ,
Address: 5288 W. Don Tyson Par w yrSpringda % 727 �v
Nature of Relationship: Client for �iting a cutive ohing.
'I
3. UNIVERSITY OF ARKA WA USNeOLLEZ;+
Dr. Karen Boston, i ssistanflq�an for to d Chief Student Officer
Phone: (479)575-46
Email: kboston@walton.0 du n�
Address: 328 Busine uTldin Un'4;r 't of as Fayetteville, AR 72701
Nature of Relations M� Vent for r rea.Vs orkshops, program development
and coaching. � `O �/'�
w� e • ' V'
4. ARKANSAS SMALL NESS AND TECHNOLOGY DEVELOPMENT CENTER,
UNIVERSITY O;KANS
Mary Beth Brooks, Director
Phone: 479-575-5148
Email: mebrooks@uark.edu
Address: 240 N. Block Avenue, Suite 100, Fayetteville, AR 72701
Nature of Relationship: We are a client of ASBTDC. Skills Lab also has provided HR
resources and webinars on various HR topics to ASBTDC clients.
PROJECT PERSONNEL
Beth Pittman
Co-founder & Coach
Skills Lab Training
Brittni Yantzi
HR Generalist & Coach
(consultant)
Christie Martin
Co-founder & Coach
Skills Lab Training
Allyson Malone
Executive Coach
(consultant)
M' a Whittington
iter & Coach
(consultant)
/ A�
a`+ Ntia
FEE, VARY BY CaNSU �e.HfUO,rE„�4`�
o a
5
CHRISTIE MARTIN, PHR
Bentomnhle, AR 7271 Z
Cep.' 479-466-4197
SUMMARY & KEY ACCOMPLISHMENTS
ChnsbeAskillslabnOtna.com
fps:!'/is ww. unkedrn. comh7VcMstiermtltn U`
Entrepreneurial, confident, and collaborative individual with experience in recruiting, human resources, group
training, and career coaching_ Energized by working with people, positively impacting the community and leading
efforts that accomplish organizational goals_ Experiences with managing teams and programs, innovating and
executing strategy. business development, developing effective communication, and relationship management_
EDUCATION & CERTIFICATIONS
• Bachelor of Science. Public Administration - University of Arkansas. Fayetteville. AR
• Professional Human Resource (PHR) Certification- HRCI
• Hay Group Job Valuation - Certified Consultant
• IMA -Accelerating Implementation Methodology (Change Managem `Certified Facilitator
EXPERIENCE ^� Y
Skills Lab Training. Bentonville, AR � an 2020 -- Present
Co -Owner and Coach
Skills Lab creates career coaching & training progr signeclot i profe� and students confidence
in navigating the next steps in their careers.
• Provide overall direction as a Co -Found Q a co anagi P&L ss development,
and strategic direction; Manage a tea contra "contra hes: L ntert for social media,
blog, and marketing materials.
• Career Coach to professionals a dents u e d�veent, i preparation.
networking/brandingtechni s reer nce L\\f
q
• Create curriculum and facility om orNshops fo on bus - leadership skills, workforce
skills, and professional develo men tK �►
• Advise client HR and leadership tea�o assist' eloping o esses and procedures for human
capital solutions.
• Recognized as one of the 4 Ve reneur ente os n for the inaugural class to promote
women in entrepreneursh' in state nsas.
Match Point Recruiting, Be II , AR V Nov 2022 - Present
Talent Manager
Recruiting firm for mid to sen r-level r f5es wi s on Manufacturing. Sales, Corporate Services, and
Supply Chain. Oversee all candi to rcin s to source, screen, and build relationships with targeted
talent to meet client needs. Develo ourcin gies and targeted lists of companies, candidates.
prospects, and leads. Maintain strong partners - s with candidates as they progress in their careers.
• Integral part of the start-up phase of Match Point Recruiting advising in the development of marketing
materials, website design and verbiage, company mission and values.
• Collaborated and designed applicant tracking system parameters, client and candidate records
protocols and company operating procedures.
Cameron Smith & Associates. Rogers, AR Mar 2013 - Nov 2022
Sr. Executive Recruiter
Executive Search firm recognized by Forbes as America's best professional search firm. Served as a full -cycle
recruiter of mid to senior -level candidates_ Developed and maintained relationships with clients and
candidates_ Developed sourcing strategies and targeted lists of companies, candidates, prospects, and leads.
• Career Coaching and Outplacement division - Lead career coach at CSA providing individual coaching
on job search, interview techniques, networking, confidence in career decisions, and making career
transitions following a layoff.
• Monitor legislation and regulatory changes, trends, and standards within recruiting to ensure I
remained current and advised clients and candidates with pertinent changes.
• Led team to create onboarding packets sent to candidates and clients to enhance a candidate's new
hire experience and increase client retention.
Walmart Stores, Inc Dec 2002 - May 2012
Senior Manager, Organisational (Design & Change Management (HR) Oct 2011 - May 2012
Led projects for Walmart US and International operations requiring human and process changes,
organizational restructures and job changes. Worked with HR and Business divisions to build project strategy,
timelines and roadmaps to ensure on -point associate communication, information collection, budget. delivery.
Built change management into project planning and advised corporate departments on change management
benefits.
Traveled to the United Kingdom to work with ASDA on an organizational re -design of multiple HO
departments.
Facilitated multi -day classes to professional audiences about Change Management. Organizational
Design and Consulting Skills.
Senior Manager, International Human Resources (special project) ` Feb. 2011-Oct. 2011
Specially selected to be on a six -person project team to do groundbreaking wo �ather and manage human
resource information on over 2 million associates across all of Walmart's opers in 20 countries. This was
the first effort to bring Walmart's global associate informatio to one HiiIS s�j tem.
• Worked collaboratively with HR and IT teams corporWAO and in �y of Walma t global regions, as
well as Deloitte consultants.
• Worked as a part of a war -room style team igate a d out year, multi -phase
strategy that was proposed to the Walmart Inc C Leade s all countries.
• My focus area was communication and mans it, whi req boring
communications and content to high -I xecutiv global �u'k nces. xu
• Traveled to Walmart Canada HO a nod a�Q edpre 1I s for week-long
planning workshops at the glo `
� Ci
Senior Manager, Job Analysis dl
Promoted to manage a team of five salario
all jobs within Walmart corporate and field
Managed the departmental budget
• My team impacted over 1.5 nlfltl�ort
descriptions, hiring requir en
• Oversaw descriptions aluatio
• Work collaborative h man rE
across the comoan velop 1il
Job Analysis Manager O
Corporate Recruiter
ORGANIZATION INVOLVEMENT
g
� NoFeb.2009-Feb.2011
1n res n for job design and valuation of
tions. d relatio s ps and contract terms with vendors.
iocia bs acre S. by ensuring accurate job
ip s, and uation.
ewly kv ,Wed jobs for the corporate or field locations_
le al corMensation, and business professionals from
nth p maps, timelines, and execution plans.
Sept. 2007- Feb. 2009
Dec 2002 - Sept 2007
Laundry Love NWA 2011 - Present
Site Coordinator - Responsible for preparation and operation of monthly events, fundraising, volunteer
management, public speaking and outreach, community connections
NOARK - Regional SHRM Chapter
Member
2022 - Present
cl•.-ut,c martin
BETH PITTMAN
Bentonville, Arkansas 72713
(479) 685-6353
Beth(@skillslabtraining.com
www.linkedin.com/in/Dittmanbeth/
SUMMARY
Forward -thinking, passionate HR Executive with 20+ years of experience in recruiting, client relations, leadership
coaching, business development, and training. ,Praised for professionalism, consistently adding value to the business,
and insightful talent assessment & management. Skilled in new business development, relationship building, process, and
project management, with the ability to navigate in highly confidential environments. Integrity -driven leader, energized by
working with people, positively impacting the community, and being part of a team delivering a performance that
accomplishes organizational goals.
EXPERIENCE
SKILLS LAB TRAINING
Co -Founder and Career Coach 2020—Present
Skills Lab creates career coaching & training programs desilignedAn give profelsiQA>!Il nd stucj is confidence in
navigating the next steps in their careers. ��JJ �v►
• Co -Founder: Provide overall direction for the oom an 80 ino e rategic direction-
Manage a team of 5 contract coaches; Lead co creation for medli d marketin materials.
• Career Coach: Coach professionals and stud resume��@ pment, ' w pr station,
networking/branding techniques, and career a v cement. ` �►
• Develop Leadership Labs: Create & exe t ustom w ps focu `n busing Ilership skills.
• HR Strategic Partner: Work with client d leade reams to 21 w in develi g�processes and
procedures for people solutions. y `
• Workshop Facilitator: Conduct i rrnc r vou rkshop for cols, s s, and businesses.
Entrepreneur Mentee: Reco s one of ment s c en 4 augural class to promote women
in entrepreneurship in the stat ans ,
CAMERON SMITH & ASSOCIATES
Senior Partner, Executive Recruiter I0 2009 — 2022
Executive Search firm recognized by s Amer' st p n I search firm. Served as a full -cycle recruiter of
mid to senior -level candidates with f n posi sled to&"Tnaintained
Ids of Consumer Goods, Medical/Healthcare,
Finance, Information Technol Su C eb relationships with clients and candidates.
Developed sourcing stratmiesfiod1hmeted ligMAgompanies, didates, prospects, and leads. Skilled at building
strong partnerships with ca i as the ss in reers. Interfaced and influenced stakeholders of all levels.
Experienced in Bullhorn] •
• Senior Partner: Member of aget providing strategic direction for the company.
• Marketing Leadership Lea aluateaQected a new marketing company. Assisted in branding meetings
and developing content for the website and mpany social pages.
• Outplacement division: Created & managed an outplacement curriculum and served as the point person for
securing outplacement work.
• New Client Development: Cultivated new clients for the firm, including a large healthcare client, which started
the firm's foray into Medical/Healthcare recruiting.
• Contract Recruiting Partner: Developed a program with an external staffing company to partner on contract
assignments to assist our clients with temporary staffing needs.
• Expert in trends within recruiting and client industries: Monitor legislation and regulatory changes, trends,
and standards within recruiting. Present and share information with leadership to highlight changes impacting
current policies and procedures r
• Recruiter for difficult or complex searches: Work on searches that are outside the firm's main competencies
and/or complex in hiring nature.
• Managed Sourcing Specialist: Work closely with Ad Hoc recruiting teams.
HR FACTOR
Executive Recruiter
Beth Pftnan
2004 - 2009
Executive Recruiting for Fortune 500 Companies and Start -Up Organizations. Full cycle recruiting in direct hire and
contract positions. includinq but not limited to Executive, Director. Manaqement. and Associate level staff
members_ Recruited and placed employees through direct sourcing, cold calling, internet. employee referrals, and
database searches. Manaqed relationships with Senior Executives to develop a full profile of hirinq needs. Developed
sourcing strategies incorporating internet posting. internal referral programs, focused networking, and direct sourcing.
• Arkansas State HR Conference: Organized and facilitated a two-day conference for HR professionals.
• Advisory Board member at Northwest Arkansas Community College: Participated in meetings and assisted
in the direction of a program developed for the supplier community in NWA.
WALMART. INC.
Management Recruiter
1997 - 2004
Full -cycle recruiting for Fortune 1 retail management roles within various departments at Walmart Headquarters. including
Corporate Affairs. Merchandising, Legal, IT, People, Product Development. Training, and Development. Worked closely
with all levels of leaders. from Managers to Executive level. Collaborated with compenson to establish guidelines for
various positions.
• Set up Global Office: Traveled to Taipei, Taiwan, to establish the Global Pr ent buying office.
• College recruitinq lead: Planned and participated in college recruiting trip o righam Young University, the
University of Alabama, and Oklahoma State University. ♦ • O
(v Y.
COMMUNITY INVOLVEMENT t ON �►�
DRESS FOR SUCCESS NWA •`�v _ ``-�
Board Member v` /'` 2019 - Present
• Co -Chair of the Processional Women's G mmitte thly Sp eries) x (f
• Committee lead Little Black Dress Gala uccess Brunc ct asing is t�i venue by 114 r�
WOMAN ACHIEVE � C .�
Mentee V 2022 - Present
O
• Program pairs woman entrepr inNrnvsaaswitseaX , busine ers to receive mentorship and to
help the community of women ofessiond�rish in t Tural Sta
NOARK - REGIONAL SHRM CHAPTER
Member ZN
Present
Speaker at civic and community eng e s on re Pitg and cla�er evelopment_
EDUCATION -9O V�
UNIVERSITY OF ARKANSOMEN Smith ``�/ C
Associate of Applied once. L sistan&
O
BRITTNI YANTZI
_j HELLO, I'M BRITTNI
I'M AN HR CONSULTANT AND CAREER COACH.
Before entering the world of consulting and coaching, I spent 10 ye sin corporate Human
Resources. I got my start in Fortune 500 companies, then foun niche leading HP
teams at high growth start-ups. As a SHRM Senior Certifi essional, I have an
executive generalist background, which h repared rpe anageery function of
Human (Spources. i[ '
It's my belief that businesses nee 9 eople a pie �d businesses. My
secret sauce is understanding w l�ioth par a looki and br ing them
together. As an Enneagram 9, I' expert for and dept ing people
together pint of ation a rmc
The three simple steps t + lopin a 'd bustQssOnd i n d i a development are the
same - bring awaren d e gaps, with &entionalit �rrentl hel in small
9 9 9 PY P 9busin aid non hdo ju
_ O _
ERTISE
Meet Allyson Malone
Allyson is experienced, dedicated, committed, and fully present with her coaching. She always
brings a positive, supportive energy and a sense of humor. Along with her ability to connect
people, she is a deep listener. Allyson listens, she REALLY listens to you. She listens for what is
not being said, as well as, the words you use in your coaching sessions.
She coaches from a place of compassion and support, offering honest observ�ns and
feedback She asks thought provoking questions that help you gain new pc dives, insights,
possibilities, and solutions, opening your life and business to increased rent and
improved results. You will set goals and strategies, pAoridze actiops a reate a libel of
accountability that helps you stay focused and mov and you " , session,tfi r ession.
Allyson's business and Human Re es b and ly po • 'on her
as an executive and leadershi h to aders n an
organization, as well as, entrneurs.e5_ '� •
Q
She holds a master's degree i I 1-. n Res rr from The-ersity of i. wsota and has
coaching certifications frur and the
She has two decades of Hurnan Re es expen 1 nging pporting large companies
to small startups, and she des p er expo s cuur��tl s �n �fkplace and leadership
interactions. Her Human R u s experier eludes rc�su�hg complex employee relations
issues, employment law, rg r aeon De 1 hient, pc o nance management, facilitation,
and recruiting. � `O ���'
Allyson lives In ieville, ArAll-..
4Q�I qN
Mike Whittington
303 SW Ramsey Lane
Bentonville, AR 72712
(479) 285-2262
j mikewhittingtonCagmail.com
PROFESSIONAL EXPERIENCE
Match Point Recruiting, Bentonville, AR 'k
Recruiting firm working across multiple industrie to help cumpt�x 'end talc Ules.
,Nanujacturing. Supph• Chain, do Corporate Servic N �
(hvnerPre ident ` •�dnber 022 --Present
• Set overall strategy for companrding bu 3develo ttt, market' d
operation procedures. %�
• Work with clients on delinit ing n biS desc:ri 1i ! and salal�lysis.
• Develop new business ` t 'otenti i n�y u idetwork lyevious
relatonships
Cameron Smith & Assoc tes, n 41e, AR ��►�
National executive search lirm li us it un them toil, m 7E�cer>, drug, e-comme�rc•e and
home channels. Rec•ogmired Fp s as a proonc>fsearrh firm.
Sr. Partner July 2015 - November 2022
• Acted as trust,Imess r ad is r iring managers and talent acquisition
PP��
managers <)onsume ads industry
full desk consisting of client
developn%ni, creati j !didate Wg, and account management.
• Built out talent a usin u knowledt to source and develop and on -going
pool of candidat sing apNioo tracking system Bullhorn.
• Developed effective sourcing Ad recruiting strategies to attract high quality executive
level candidates for open positions.
• Developed business with new clients through expansive network and relationships within
the consumer goods industry
• Advised clients on best recruiting practices and opportunities to retain top talent.
Sr. Executive Recruiter March 2010 June 2015
• Managed full 360 desk working with both client companies and top candidates.
• Lead in selection and training for the company with a new applicant tracking system
Maxhire.
• Assisted in the development of "Street Smarts" program to help candidates in transition
in the local community
• Communicated with clients to get a clear view of their hiring needs and organizational
goals.
• Assisted client companies in developing job descriptions and salary ranges for potential
critical hires.
• Shared industry knowledge and assist candidates in making informed decisions
surrounding career growth and opportunities.
Execudve Recruiter January 2002 - February 2010
• Directly recruited passive candidates while building sustainable relatio ips
• Conducted confidential searches for critical positions in the eonstm industry
mainly focused on suppliers to Walmart, Target Walgreens, Krog on, Home
Depot. and Lowe's.
• Developed sustainable candidate lead strateAvsing ex is and i ant
tracking system.
• Follow-up with reference checks for cook es pergli ilUinal i process.
• Researched client companies and co ve m ix a to gain -ledge finding
the best potential candidates.
• Uthized network to identify ar uasivel t candi r pot nings
with clients.
11 a rd scrabble Country CI ith,
Direcrur of Tennis '�KAu 0 December
2001
Northridge CountryClub Texar ay 1989 July 19W
Teaching Tennis Professional ` C.)
EDUCATION
V V'
Texas State Uafver ► chelur v , Inlrrnate StuJies, 1989
Printed 07/07/2023
Application for Professional Liability Insurance
(Claims Made and Reported Basis)
Markel Insurance Company
MARKEL° Misc Errors and Omissions Application
ID292972-001
Insured information
Insured Name: Skills Lab Training LLC
Mailing Address: PO Box 54, Bentonville, AR 72712
Primary Contact:
Phone Number: (479) 685-6353
Email Address: beth@skillslabtraining.com
Agency information
Agency Name: Relation Insurance Services, Inc.
Agency Phone: (479) 633-0505
Servicing Agent Name: Faith Moat
Servicing Agent Phone: 479-633-0505
Servicing Agent Email: faith.moat@relationinsurance.com
E&O information
PLEASE NOTE THAT AMOUNTS INCURRED AS CLAIM EXPENSES WILL REDUCE THE LIMIT OF LIABILITY
AVAILABLE AND WILL BE APPLIED AGAINST THE DEDUCTIBLE AMOUNT, UNLESS OTHERWISE PURCHASED.
History
Is your location and mailing address the same? ® Yes ❑ No
Years in operation : 0 - 3 Years
How many years with industry experience does the owner have? 5 Years or More
Is similar professional liability insurance coverage in force? ❑ Yes ® No
Professional liability coverage
Retroactive date : Inception
Business type : Consulting Services
Professional services / Classification : Consulting - Human resources
Does the applicant have additional professional services to list? ❑ Yes Z No
Entity type : LLC
Annual gross sales : 50,000
Full time employees : 0
Part time employees : 0
Limits of liability (Each claim / Policy aggregate) : 1000000/2000000
Deductible (Each claim / Aggregate) : $1,000/$3,000
Does the applicant carry General Liability insurance which includes Products / Completed operations hazards?
(The Markel Businessowners and Package policy satisfies the requirement). ❑ Yes ® No
Contingent bodily injury and property damage : Not Covered
Please note that the additional payment for contingent bodily injury and property damage will not apply (see
Policy Section XI, D).
Claim information
Has the applicant had any claims in the past five years? ❑ Yes X No
MAST 1000 07 17 Page 1 of 5 Submission ID: ID292972-001
After inquiry, is any person or entity proposed for this insurance aware of any fact, act, error, omission,
personal injury, incident, circumstance or situation that could result in any claim under the proposed insurance,
irrespective of the actual validity of the claim? ❑ Yes ® No
Optional endorsements
Additional Named Insured(s) with Retroactive Date : ❑ Yes ® No
Health Insurance Portability and Accountability Act (HIPAA) - Civil Monetary Penalty: ❑ Yes ® No
Telephone Consumer Protection Act (TCPA) Violation : ❑ Yes ❑ No
DataBreach Network and Information Security and Media Injury Liability Coverage : ❑ Yes ❑ No
Additional insured
Is the applicant required to specify an additional insured by endorsement? ® Yes ❑ No
By selecting this box, the applicant warrants that a written contract is currently in place which requires the
applicant to name an additional insured by an individual endorsement for Professional Liability insurance.
Additional premium may apply. A copy of the contract will be required upon purchase of the coverage.
Additional insured : ® Yes ❑ No
How many? 1
Al Info
Name : City of Fayetteville
Blanket additional insured : ❑ Yes ® No
Blanket additional insured - Primary and noncontributory : ❑ Yes ® No
Questions
If the applicant has a website, please provide the website address : skillslabtraining.com
Insured contact full name : Becky Pittman
Phone number: (479) 685-6353
Is any principal, partner, owner, managing member, or employee of the Applicant providing services as
certified public accountant, registered financial advisor, attorney or lawyer, architect or engineer, a provider of
any form of healthcare services or responsible for supervision or management of others who are providers of
healthcare services? ❑ Yes ❑ No
Does the applicant utilize the services of independent contractors? ❑ Yes ❑ No
Does the applicant handle downsizing/layoffs, severance, and employee terminations? ❑ Yes ® No
Does the applicant provide any interim management services or to clients for whom the applicant is a board
member, officer or over 10% shareholder or as a manager on a day-to-day basis? ❑ Yes ® No
Does the applicant provide benefit administration and third party administration services? ❑ Yes ® No
Does the applicant provide HR technology implementation? ❑ Yes ® No
Does the applicant provide outsourcing including staff placement? ❑ Yes ® No
Do any of the below apply? ❑ Yes ® No
• The applicant is affiliated with another entity with which coverage is desired.
• Subsidiaries are offering services that differ than those of the applicant.
• The applicant is considering and/or contemplating a change in the nature of services provided.
• The applicant is considering and/or currently involved in a merger, consolidation or acquisition.
• Sales outside of non -US territories are more than 25%.
• The applicant is engaged in business or profession other than as described above.
• The applicant has a contract and/or engagement letter usage.
• The applicant and/or any of its subsidiaries build, service, repair, install, manufacture, or fabricate any product other
than computer software.
• The insurer cancelled, rescinded, nonrenewed, or declined similar insurance for the applicant, its predecessors,
subsidiaries, affiliates, and/or for any other person or organization proposed for this insurance in the last five years.
• The applicant or employees, predecessors, subsidiaries, affiliates, and/or any other person or organization proposed
for this insurance were involved in or have knowledge of pending or completed investigative or administrative
proceedings or governmental regulatory proceedings, actions or notices.
MAST 1000 07 17 Page 2 of 5 Submission ID: ID292972-001
Signature
NOTICE TO THE APPLICANT - PLEASE READ CAREFULLY
No fact, circumstance or situation indicating the probability of a claim or action for which coverage may be
afforded by the proposed insurance is now known by any person(s) or entity(ies) proposed for this insurance
other than that which is disclosed in this application. It is agreed by all concerned that if there is knowledge of
any such fact, circumstance or situation, any claim subsequently emanating therefrom shall be excluded from
coverage under the proposed insurance.
The policy applied for is SOLELY AS STATED IN THE POLICY, if issued, which provides coverage on a claims
made basis for ONLY THOSE CLAIMS THAT ARE FIRST MADE AGAINST THE INSURED DURING THE POLICY
PERIOD, unless the extended reporting period option is exercised in accordance with the terms of the policy. The
policy has specific provisions detailing claim reporting requirements.
The underwriting manager, Company or affiliates thereof are authorized to make any inquiry in connection with
this application. Signing this application does not bind the Company to provide or the applicant to purchase the
insurance.
This application, information submitted with this application and all previous applications and material changes
thereto, of which the underwriting manager, Company or affiliates thereof receives notice, is on file with the
underwriting manager, Company or affiliates thereof and is considered physically attached to and part of the
policy, if issued. The underwriting manager, Company or affiliates thereof will have relied upon this application
and all such attachments in issuing the policy. If the information in this application or any attachment materially
changes between the date this application is signed and the effective date of the policy, the applicant will
promptly notify the underwriting manager, Company or affiliates thereof, who may modify or withdraw any
outstanding quotation or agreement to bind coverage.
REPRESENTATION STATEMENT
The applicant(s) understands and accepts the notice stated above and declares that the information contained
herein is true to the best of his or her knowledge and that it shall be the basis of the policy and deemed
incorporated therein, should the Company evidence its acceptance of this application by issuance of a policy.
The applicant(s) authorizes the release of claim information from any prior insurer to the underwriting manager,
Company or affiliates thereof.
Application must be signed within 60 days of the proposed effective date.
FRAUD WARNING
Any person who knowingly and with intent to defraud any Insurance Company or another person files an
application for insurance or statement of claim containing any materially false information, or conceals for the
purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act,
which is a crime and subjects the person to criminal and civil penalties. (Not applicable in AL, AR, CO, DC, FL,
KS, KY, LA, MD, ME, MN, NJ, NM, NY, OH, OK, OR, PA, RI, TN, VA, VT, WA, and WV) (Insurance benefits may also
be denied in LA, ME, TN, and VA.)
STATE FRAUD STATEMENTS
Applicable in AL, AR, DC, LA, MD, NM, RI and WV: Any person who knowingly (or willfully)* presents a false
or fraudulent claim for payment of a loss or benefit or knowingly (or willfully)* presents false information in an
application for insurance is guilty of a crime and may be subject to fines and confinement in prison. *Applies in
Maryland only.
Applicable in CO: It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an
insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include
imprisonment, fines, denial of insurance and civil damages. Any insurance company or agent of an insurance
MAST 1000 07 17 Page 3 of 5 Submission ID: ID292972-001
company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or
claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to a
settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance
within the Department of Regulatory Agencies.
Applicable in FL and OK: Any person who knowingly and with intent to injure, defraud, or deceive any insurer
files a statement of claim or an application containing any false, incomplete, or misleading information is guilty
of a felony (of the third degree)*. *Applies in Florida only.
Applicable in KS: Any person who, knowingly and with intent to defraud, presents, causes to be presented or
prepares with knowledge or belief that it will be presented to or by an insurer, purported insurer, broker or any
agent thereof, any written, electronic, electronic impulse, facsimile, magnetic, oral, or telephonic communication
or statement as part of, or in support of, an application for the issuance of, or the rating of an insurance policy
for personal or commercial insurance, or a claim for payment or other benefit pursuant to an insurance policy for
commercial or personal insurance which such person knows to contain materially false information concerning
any fact material thereto; or conceals, for the purpose of misleading, information concerning any fact material
thereto commits a fraudulent insurance act.
Applicable in KY, NY, OH and PA: Any person who knowingly and with intent to defraud any insurance
company or other person files an application for insurance or statement of claim containing any materially false
information or conceals for the purpose of misleading, information concerning any fact material thereto commits
a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties (not to
exceed five thousand dollars and the stated value of the claim for each such violation)*. *Applies in New York
only.
Applicable in ME, TN, VA and WA: It is a crime to knowingly provide false, incomplete or misleading information
to an insurance company for the purpose of defrauding the company. Penalties (may)* include imprisonment,
fines and denial of insurance benefits. *Applies in Maine only.
Applicable in MN: A person who files a claim with intent to defraud or helps commit a fraud against an insurer is
guilty of a crime.
Applicable in NJ: Any person who includes any false or misleading information on an application for an
insurance policy is subject to criminal and civil penalties.
Applicable in OR: Any person who knowingly and with intent to defraud or solicit another to defraud the insurer
by submitting an application containing a false statement as to any material fact may be violating state law.
Applicable in VT: Any person who knowingly presents a false statement in an application for insurance may be
guilty of a criminal offense and subject to penalties under state law.
NOTE: Coverage cannot be bound until the Company approves your completed application. The Company's
receipt of premium does not bind coverage until a written quote has been issued. Before electronically signing
this document, verify your information is correct. Electronically signing will disable further editing of your
application.
AGREEMENT
I am an authorized representative of the applicant and represent that reasonable inquiry has been made to obtain
the answers to questions on this application. I represent the answers are true, correct and complete to the best
of my knowledge. I agree that if the information supplied on the application changes between the date of the
application and the effective date of the insurance, I will immediately notify the insurer of such changes, and
the insurer may withdraw or modify any outstanding quotations and / or authorization or agreement to bind the
insurance. Signing of this application does not bind the applicant to the insurer to purchase the insurance.
MAST 1000 07 17 Page 4 of 5 Submission ID: ID292972-001
I understand that an electronic signature has the same legal effect and can be enforced in the same way as a
written signature.
By selecting 'Yes', I am electronically signing the application and agreeing to the terms and conditions stated
in the Markel Electronic Delivery and Signature Consent Disclosure (https://www.markel.com/insurance/markel-
electronic-delivery-and-signature-consent-disclosure) : ® Yes ❑ No
have signed this application as an authorized representative.
MAST 1000 07 17 Page 5 of 5 Submission ID: ID292972-001
AA=Iwftpm,- CtTY OF
IVFAYETTEVILLE
ARKAN A
CONTRACT FOR PROFESSIONAL SERVICES
RFP 23-04, Organizational Development Consultant
between
City of Fayetteville, Arkansas
and
Skills Lab Training, LLC
THIS AGREEMENT is executed this day of j(,t ( 2023, by and between the City of Fayetteville
acting by and through its Mayor (hereinafter called CITY OFF AYETTEVILLE or CITY) and Skills Lab Training, LLC
(hereinafter called Skills Lab).
CITY OF FAYETTEVILLE from time to time requires professional services in connection with the organizational
development consultation services. Skills Lab was selected through RFP 23-04 to provide the scope of work
outlined and identified in this contract. Therefore, City and Skills Lab in consideration of their mutual covenants
agree as follows:
Skills Lab shall provide organizational development consulting services to the CITY in those assignments to
which this Agreement applies and shall give consultation and advice to CITY OF FAYETTEVILLE during the
performance of services defined in the scope of work. All services shall be performed under the direction of a
licensed firm - registered in the State of Arkansas and qualified in the particular field.
1. Contracted parties:
a. This agreement shall be binding between all parties. Fees for services shall be provided as
identified in appendices.
2. Entire Agreement and Exhibits: This Agreement sets forth the entire agreement and understanding
between the parties on the subject matter of this Agreement. Parties shall not be bound by any
conditions, definitions, representations or warranties with respect to the subject matter of this
Agreement other than those as expressly provided herein. This agreement may be modified only by a
�. duly executed written instrument signed by the City and Skills Lab.
a. Appendices included under this agreement include the following and shall govern in the
following order. Contract language in this document shall prevail over all exhibits:
i. Appendix A: Scope of Work & Fees
ii. Appendix B: City's Solicitation identified as RFP 23-04, Organizational Development
Consultant
iii. Appendix C: Skills Lab's RFP response
iv. Appendix D: Skills Lab's Certificate of Insurance
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 1 of 9 — Last Revised: 06.29.23
3. Notices: Any notice required under this Agreement shall be in writing, addressed to the appropriate
party at the following addresses:
a. City of Fayetteville: Attention: Mayor Lioneld Jordan, 113 W. Mountain, Fayetteville, AR 72701
b. Skills Lab Training, LLC: Attention: Beth Pittman, PO Box 54, Bentonville, AR 72712
4. Payments and Terms:
a. The intent of this contract is for Skills Lab to provide professional services on an as needed basis
as budget appropriations allow to the City. The City makes no guarantee for a minimum amount
of work.
b. All invoices are payable upon approval and due within thirty (30) calendar days. If a portion of
an invoice or statement is disputed by CITY, the undisputed portion shall be paid. CITY OF
FAYETTEVILLE shall advise Skills Lab in writing of the basis for any disputed portion of any invoice.
CITY shall make reasonable effort to pay invoices within thirty (30) calendar days of date the
invoice is approved.
c. Final Payment: Upon satisfactory completion of the work performed under this Agreement, as a
condition before final payment under this Agreement, or as a termination settlement under this
Agreement, Skills Lab shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims
against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which
are specifically exempted by Skills Lab to be set forth therein.
i. Unless otherwise provided in this Agreement or by State law or otherwise expressly
agreed to by the parties to this Agreement, final payment under this Agreement or
settlement upon termination of this Agreement shall not constitute a waiver of CITY OF
FAYETTEVILLE claims against Skills Lab or sureties under this Agreement.
d. This contract shall be effective for one (1) year from date approved by City Council and shall be
automatically renewable for up to additional four (4) one-year terms for a possible contract term
of five (5) years. This contract may be terminated by the City of Fayetteville or Skills Lab with 30-
days written notice.
5. Approval of Agent: The City reserves the right to require Skills Lab to replace an assigned agent with
another agent of the same company if, in the opinion of the City staff, the agent is not rendering or is
incapable of rendering the quality of service and cooperation required.
6. Notices: Any notice required to be given under this Agreement to either party to the other shall be
sufficient if addressed and mailed, certified mail, postage paid, delivery, fax or e-mail (receipt
confirmed), or overnight courier.
7. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to
the case.
8. Venue: Venue for all legal disputes shall be Washington County, Arkansas
9. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, Skills Lab will do everything possible to
provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo copying costs pursuant to the
FOIA may be assessed for this compliance.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 2 of 9 — Last Revised: 06.29.23
10. Changes in Scope or Price: Changes, modifications, or amendments in scope, price, or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and
the City Council in advance of the change in scope, cost, or fees.
11. Insurance: Skills Lab shall furnish a certificate of insurance addressed to the City of Fayetteville, showing
coverages for the following insurance which shall be maintained throughout the term of this agreement.
Any work sublet to major subconsultants Skills,.Lab,shall require the subconsultant to provide the
insurance identified. In case any employee engaged in work on the project under this contract is not
protected under Worker's Compensation Insurance, Skills Lab shall provide and shall cause each
Subcontractor to provide adequate !insurance for the protection of such of his employees as are not
otherwise protected.
a. Skills Lab shall provide to the City certificates as evidence of the specified insurance presented in
Appendix D within ten (10) calendar days of the date of this agreement and upon each renewal
coverage.
b. Subconsultants shall maintain reasonable insurance including but not limited to worker's
compensation, auto as applicable, general liability, errors and omissions, etc.
12. Professional Responsibility: Skills Lab will exercise reasonable skill, care, and diligence in the
performance of services and will carry out its responsibilities in accordance with customarily accepted
professional practices. CITY OF FAYETTEVILLE will promptly report to Skills Lab any defects or suspected
defects in services of which CITY OF FAYETTEVILLE becomes aware, so Skills Lab can take measures to
minimize the consequences of such a defect. CITY OF FAYETTEVILLE retains all remedies to recover for
its damages caused by any negligence of Skills Lab.
a. Skills Lab will perform its duties, responsibilities and obligations with the care, skill, prudence and
diligence that an ADA assessment agency acting in a like capacity and familiar with such matters
would use in the conduct of an enterprise of a like character and with like aims under the
circumstances prevailing.
b. Conflict of Interest: Skills Lab's engagement under this Agreement will not prevent it from taking
similar engagements with other clients. Skills Lab will, nevertheless, exercise care and diligence
to prevent any actions or conditions which could result in a conflict of interest.
c. Subcontractors: Skills Lab may cause another person or entity, as a subcontractor of Skills Lab to
provide some of the services required to be performed by Skills Lab hereunder; provided that
Skills Lab shall remain responsible for all acts and omissions of any such subcontractors, each of
which shall be bound by Skills Lab's obligations under this Agreement. Skills Lab shall seek prior
written approval from the City for any subcontractors providing substantive consulting,
professional or managerial services. Prior written approval shall not be required for clerical,
office, secretarial, IT back-up, administrative or similar support services.
13. Responsibility of the City of Fayetteville
a. CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of Skills Lab:
i. Provide full information as to the requirements for the Project.
ii. Assist Skills Lab by placing at Skills Lab's disposal all available information pertinent to the
assignment including previous reports and any other data relative thereto.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 3 of 9 — Last Revised: 06.29.23
iii. Examine all studies, reports, cost options, proposals, and other documents presented by
Skills Lab and render in writing decisions pertaining thereto.
iv. Review all documents and provide written comments to Skills Lab in a timely manner.
v. The City of Fayetteville's Human Resources Director is the project representative with
respect to the services to be performed under this Agreement. The Human Resources
Director shall have complete authority to transmit instructions, receive information,
interpret and define policies and decisions with respect to materials, equipment,
elements and systems to be used in the Project, and other matters pertinent to the
services covered by this Agreement.
14. Cost Opinions and Projections: Cost opinions and projections prepared by Skills Lab relating to
organizational development consulting services are based on Skills Lab's experience, qualifications, and
judgement as a professional agency.
15. Debarment Certification: Skills Lab hereby provides debarment/suspension certification indicating
compliance with the below Federal Executive Order. Federal Executive Order (E.O.) 12549 "Debarment
and Suspension" requires that all contractors receiving individual awards, using federal funds, and all
sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing
business with the Federal Government. Skills Lab hereby attests its principal is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any federal department or agency.
16. Termination:
a. This Agreement may be terminated in whole or in part in writing by either party in the event of
substantial failure by the other party to fulfill its obligations under this Agreement through no
fault of the terminating party, provided that no termination may be effected unless the other
party is given:
i. Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
ii. An opportunity for consultation with the terminating party prior to termination.
b. This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for its
convenience, provided that Skills Lab is given:
i. Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
ii. An opportunity for consultation with the terminating party prior to termination.
c. If termination for default is affected by CITY OF FAYETTEVILLE, an equitable adjustment in the
price provided for in this Agreement shall be made, but
i. No amount shall be allowed for anticipated profit on unperformed services or other
work,
ii. Any payment due to Skills Lab at the time of termination may be adjusted to cover any
additional costs to CITY OF FAYETTEVILLE because of Skills Lab's default.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 4 of 9 — Last Revised: 06.29.23
d. If termination for default is affected by Skills Lab, or if termination for convenience is affected by
CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services or
other work performed. The equitable adjustment for any termination shall provide for payment
to Skills Lab for services rendered and expenses incurred prior to the termination, in addition to
termination settlement costs reasonably incurred by Skills Lab relating to commitments which
had become firm prior to the termination.
e. Upon receipt of a termination action, Skills Lab shall:
i. Promptly discontinue all affected work (unless the notice directs otherwise),
ii. Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials
as may have been accumulated by Skills Lab in performing this Agreement, whether
completed or in process.
f. Upon termination under sections above, CITY OF FAYETTEVILLE may take over the work and may
award another party an agreement to complete the work under this Agreement.
g. If, after termination for failure of Skills Lab to fulfill contractual obligations, it is determined that
Skills Lab had not failed to fulfill contractual obligations, the termination shall be deemed to have
been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the
agreement price shall be made as provided in this agreement.
17. Delays
a. In the event the services of Skills Lab are suspended or delayed by CITY OF FAYETTEVILLE or by
other events beyond Skills Lab's reasonable control, Skills Lab shall be entitled to additional
compensation and time for reasonable documented costs actually incurred by Skills Lab in
temporarily closing down or delaying the Project.
b. In the event the services are suspended or delayed by Skills Lab, City shall be entitled to
compensation for its reasonable costs incurred in temporarily closing down or delaying the
project. The City does not agree to waive its right to claim (in addition to direct damages) special,
indirect, or consequential damages, whether such liability arises in breach of contract or
warranty, tort (including negligence), strict or statutory liability, or any other cause of action.
18. Rights and Benefits
a. Skills Lab's services shall be performed solely for the benefit of CITY OF FAYETTEVILLE and not for
the benefit of any other persons or entities.
19. Dispute Resolution
:,�_
a. Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and Skills Lab which arise from, or in any way are related to, this
Agreement, including, but not limited to the interpretation of this Agreement, the enforcement
of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or Skills Lab in the
performance of this Agreement, and disputes concerning payment.
b. Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If
timely Notice is given as described in this agreement, but an action is initiated prior to
exhaustion of these procedures, such action shall be stayed, upon application by either party to
a court of proper jurisdiction, until the procedures in this agreement have been complied with.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 5 of 9 — Last Revised: 06.29.23
c. Notice of Dispute
i. For disputes arising prior to the making of final payment promptly after the occurrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice.
ii. For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give Skills Lab written Notice at the address listed in this agreement
within thirty (30) calendar days after occurrence of any incident, accident, or first
observance of defect or damage. In both instances, the Notice shall specify the nature
and amount of relief sought, the reason relief should be granted, and the appropriate
portions of this Agreement that authorize the relief requested.
iii. Negotiation: Within seven (7) calendar days of receipt of the Notice, the Project
Managers for CITY OF FAYETTEVILLE and Skills Lab shall confer in an effort to resolve the
dispute. If the dispute cannot be resolved at that level, then, upon written request of
either side, the matter shall be referred to the President of Skills Lab and the Mayor of
CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Project Site or
such other location as is agreed upon within 30 calendar days of the written request to
resolve the dispute.
20. Sufficient Funds: The CITY represents it has sufficient funds or the means of obtaining funds to remit
payment to Skills Lab for services rendered by Skills Lab.
21. Publications:
a. Recognizing the importance of professional development on the part of Skills Lab's employees
and the importance of Skills Lab's public relations Skills Lab may prepare publications, such as
technical papers, articles for periodicals, promotional materials, and press releases, in electronic
or other format, pertaining to Skills Lab's services for the Project. Such publications will be
provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance review.
CITY OF FAYETTEVILLE shall review such drafts promptly and provide CITY OF FAYETTEVILLE's
comments to Skills Lab, CITY OF FAYETTEVILLE may require deletion of proprietary data or
confidential information from such publications, but otherwise CITY OF FAYETTEVILLE will not
unreasonably withhold approval. Approved materials may be used in a variety of situations and
do not require additional review or approval for each use. The cost of Skills Lab's activities
pertaining to any such publication shall be for Skills Lab's account.
22. Indemnification:
a. Skills Lab shall indemnify, hold harmless and, not excluding the City's right to participate, defend
the City and any of its officers, or employees from and against all liabilities, claims, actions,
damages, losses and expenses, including without limitation reasonable attorneys' fees and costs,
arising out of or resulting in any way from the performance of professional services for the City
in Skills Lab's capacity as an agency, and caused by any willful or negligent error, omission, or act
of Skills Lab or any person employed by it or anyone for whose acts Skills Lab is legally liable.
23. Additional Responsibilities of Skills Lab:
a. Review, approval, or acceptance of reports and other services furnished hereunder by CITY shall
not in any way relieve Skills Lab of responsibility for the technical adequacy of the work. Review,
approval or acceptance of, or payment for any of the services by CITY shall not be construed as a
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 6 of 9 — Last Revised: 06.29.23
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement.
b. Skills Lab shall be and shall remain liable, in accordance with applicable law, for all damages to
CITY OF FAYETTEVILLE caused by Skills Lab's negligent performance, except beyond the Skills
Lab's normal standard of care, of any of the services furnished under this Agreement, and except
for errors, omissions or other deficiencies to theextent attributable to CITY OF FAYETTEVILLE or
CITY OF FAYETTEVILLE-furnished data.
c. Skills Lab's obligations under this clause are in addition to Skills Lab's other express or implied
assurances under this Agreement or State law and in no way diminish any other rights that CITY
OF FAYETTEVILLE may have against Skills Lab for faulty materials, equipment, or work.
24. Audit and Access to Records:
a. Skills Lab shall maintain books, records, documents and other evidence directly pertinent to
performance of work under this Agreement in accordance with generally accepted accounting
principles and practices consistently applied in effect on the date of execution of this Agreement.
b. Skills Lab shall also maintain the financial information and data used by Skills Lab in the
preparation of support of the cost submission required for any negotiated agreement or change
order and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF
FAYETTEVILLE, or any of their authorized representatives shall have access to all such books,
records, documents and other evidence for the purpose of inspection, audit and copying during
normal business hours. Skills Lab will provide proper facilities for such access and inspection.
c. Records shall be maintained and made available during performance on assisted work under this
Agreement and until three years from the date of final payment for the project. In addition,
those records which relate to any controversy arising out of such performance, or to costs or
items to which an audit exception has been taken, shall be maintained and made available until
three years after the date of resolution of such appeal, litigation, claim or exception.
d. The CITY reserves the right to review, audit, and examine any and all records obtained by Skills
Lab relating to the Scope of Work (Appendix A).
e. This right of access clause (with respect to financial records) applies to:
i. Negotiated prime agreements:
ii. Negotiated change orders or agreement amendments affecting the price of any formally
advertised, competitively awarded, fixed price agreement:
iii. Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not
apply to a prime agreement, lower tier sub agreement or purchase order awarded after
effective price competition, except:
1. With respect to record pertaining directly to sub agreement performance,
excluding any financial records of Skills Lab;
2. If there is any indication that fraud, gross abuse or corrupt practices may be
involved;
3. If the sub agreement is terminated for default or for convenience.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 7 of 9 — Last Revised: 06.29.23
25. Covenant Against Contingent Fees:
a. Skills Lab warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement of understanding for a commission, percentage,
brokerage or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by Skills Lab for the purpose of securing business. For
breach or violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this
Agreement without liability or at its discretion, to deduct from the contract price or
consideration, or otherwise recover, the full amount of such commission, percentage,
brokerage, or contingent fee.
26. Gratuities:
a. If CITY OF FAYETTEVILLE finds after a notice and hearing that Skills Lab or any of Skills Lab's
agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or
otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, or related third party
contractor associated with this project, in an attempt to secure an agreement or favorable
treatment in awarding, amending or making any determinations related to the performance of
this Agreement, CITY OF FAYETTEVILLE may, by written notice to Skills Lab, terminate this
Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or
this Agreement provides. However, the existence of the facts on which CITY OF FAYETTEVILLE
bases such finding shall be in issue and may be reviewed in proceedings under the Remedies
clause of this Agreement.
b. The CITY may pursue the same remedies against Skills Lab as it could pursue in the event of a
breach of the Agreement by Skills Lab. As a penalty, in addition to any other damages to which it
may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an amount, as
determined by CITY, which shall be not less than three nor more than ten times the costs Skills
Lab incurs in providing any such gratuities to any such officer or employee.
27. Clarification and Understanding of all parties:
a. Skills Lab shall not assign its duties under the terms of this agreement without prior written
consent of the City. Subconsultants identified in Skills Lab's response shall be permitted as being
referenced herein.
28. Equal Employment Opportunity: The parties hereby incorporate by reference the Equal Employment
Opportunity Clause required under 41 C.F.R. § 60-1.4, 41 C.F.R. § 60-300.5(a), and 41 C.F.R. § 60-
741.5(a), if applicable.
a. Skills Lab shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60- 300.5(a) and 60-741.5(a).
These regulations prohibit discrimination against qualified individuals based on their status as
protected veterans or individuals with disabilities and prohibit discrimination against all
individuals based on their race, color, religion, sex, sexual orientation, gender identity, or
national origin. Moreover, these regulations require that covered prime contractors and
subcontractors take affirmative action to employ and advance in employment individuals
without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
protected veteran status or disability.
b. Skills Lab and subconsultants certify that they do not maintain segregated facilities or permit
their employees to perform services at locations where segregated facilities are maintained, as
required by 41 CFR 60-1.8.
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 8 of 9 — Last Revised: 06.29.23
29. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and
construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of
their contract to qualified small, minority and women business enterprises.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and SKILLS LAB TRAINING,
LLC by its authorized officer has made and executed this Agreement as of the day and year first above written.
CITY OF FAYETTEVILLE. ARKANSAS
I
ELD JOR
ATTEST:
By:
Kara Paxton, City Clerk e(Asorer '
Date Signed: I 2
9
s
RFP 23-04, Organizational Development Consultant
Contract: City of Fayetteville and Skills Lab Training, LLC
Page 9 of 9 — Last Revised: 06.29.23
SKILLS LAB TRAINING, LLC
By:
BETH PITTNIAN, CO-OWNER
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