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HomeMy WebLinkAbout165-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 165-23 File Number: 2023-911 SPRINGDALE TRACTOR CO. (PURCHASE AGREEMENT): A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR FROM SPRINGDALE TRACTOR CO. FOR THE AMOUNT OF $28,045.50 PLUS ANY ADDITIONAL SURCHARGES OR DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor from Springdale Tractor for the amount of $28,045.50 plus any additional surcharges or delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 1, 2023 Approved: Lioneld Jordan, Mayor Attest: Kara Paxton, City Clerk Treasurer Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 1, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: SPRINGDALE TRACTOR CO. CITY COUNCIL MEMO 2023-911 RECOMMENDATION: COUNCIL APPROVES A RESOLUTION FOR THE PURCHASE OF A 2024 KUBOTA RTV-X1100CWL-H SIDE BY SIDE FROM SPRIGDALE TRACTOR CO OF SPRINGDALE AR, FOR A SOURCEWELL COOPERATIVE PURCHASE PRICE (Contract #122220-KBA) OF $28,045.50 AND ANY SURCHARGE OR DELIVERY FEES. BACKGROUND: Unit 9263 has reached a Faster score of 14.4 and is need of replacement and is no longer fit for service. DISCUSSION: Unit is currently in need of extensive mechanical repairs and the cost of repairs outweighs the benefits of continued operation. BUDGET/STAFF IMPACT: Unit is not currently up for replacement. Budget adjustment included for replacement of unit 9263. This item was presented at Equipment Committee 7/11/2023. ATTACHMENTS: 2023-911 SRF for Kubota Side by Side, 2023-911 BA Kubota Side by Side, QUOTE MyKubota_RTV-X1100CWL-H Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-911 SPRINGDALE TRACTOR CO. A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR FROM SPRINGDALE TRACTOR CO. FOR THE AMOUNT OF $28,045.50 PLUS ANY ADDITIONAL SURCHARGES OR DELIVERY FEES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor from Springdale Tractor for the amount of $28,045.50 plus any additional surcharges or delivery fees, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Jr. Submitted By City of Fayetteville Staff Review Form 2023-911 Item ID 8/1/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/10/2023 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: COUNCIL APPROVES A RESOLUTION FOR THE PURCHASE OF A 2024 KUBOTA RTV-X1100CWL-H SIDE BY SIDE FROM SPRIGDALE TRACTOR CO OF SPRINGDALE AR, FOR A SOURCWELL COOPERATIVE PRUCHASE PRICE OF $28,045.50 AND ANY SURCHARGE OR DELIVERY FEES AND TO INCLUDE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02080.2023 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Tractor and Mowers Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 837,346.00 $ 161,494.72 Is 675,851.28 $ 28,045.50 $ 28,046.00 675,851.78 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2023 Requestor: Ross Jackson Jr BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: COUNCIL APPROVES A RESOLUTION FOR THE PURCHASE OF A 2024 KUBOTA RTV-X1100CWL-H SIDE BY SIDE FROM SPRIGDALE TRACTOR CO OF SPRINGDALE AR, FOR A SOURCWELL COOPERATIVE PRUCHASE PRICE OF $28,045.50 AND ANY SURCHARGE OR DELIVERY FEES AND TO INCLUDE A BUDGET ADJUSTMENT. (SWST_F058) COUNCIL DATE: 8/1/2023 ITEM ID#: 2023-911 Nolly Black 717312023 7.44 AM Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 28,046 28,046 v.202373 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1910-4999.99 - 28,046 RE Use Fund Balance - Current 9700.770.1920-5802.00 28,046 - 02080 2023 EX Vehicles & Equipment - base I of 1 . well d, Utdrty Tractors & Mawers-031121 CE and AG - 040319 Utday Vehicles 122220 Arkansas 4600041718 Delaware GSS-21673 Mis—srppr ICE Only) 8200056371 Mrssrssropr 8200055841 RTV-X1100CWL-H WEB QUOTE #2688429 Date: 7/6/2023 12:24:42 PM -- Customer Information -- Jackson, Ross CITY OF FAYETTEVILLE rjackson@fayetteville-ar.gov 4794443494 -- Standard Features -- V Series RTV-X1100CWL-H * * * EQUIPMENT IN STANDARD MACHINE' * * DIESEL ENGINE Model Kubota D1105 3 Cyl. 68.5 cu in +24.8 Gross Eng HP 75 Amp Alternator TRANSMISSION VHT-X Variable Hydro Transmission Forward Speeds: Low 0 - 15 mph High 0 - 25 mph Reverse 0 - 17 mph Limited -slip Front Differential Rear differential lock HYDRAULICS Hydrostatic Power Steering with manual tilt -feature Hydraulic Cargo Dump Hydraulic Oil Cooler FLUID CAPACITY Fuel Tank 7.9 gal Cooling 8.3 qts Engine Oil 4.3 qts Transmission Oil 1.8 gal Brake Fluid 0.4 qts CARGO BOX Width 57.7in Length 40.5 in Depth 11.2 in Load Capacity 1102 Ibs Vol. Capacity 15.2 cu ft + Manufacturer Estimate KEY FEATURES Factory Cab w/ A/C, Heater, Defroster Fully opening roll -down door windows Digital Multi -meter Speedometer Pre -wired w/ speakers/antenna for stereo Front Independent Adjustable Suspension Rear Independent Adjustable Suspension Brakes - Front/Rear Wet Disc Rear Brake Lights / Front Headlights 2" Hitch Receiver, Front and Rear Deluxe 60/40 split bench seats with driver's side seat adjustment Underseat Storage Compartments Deluxe Front Guard (radiator guard, bumper, and lens guard) SAFETY EQUIPMENT SAE J2194 & OSHA 1928 ROPS Hom Dash -mounted Parking Brake Spark Arrestor Muffler Retractable 2-point Seat Belts DIMENSIONS Width 63.2 in Height 79.5 in Length 120.3 in Wheelbase 80.5 in Tow Capacity 1300 Ibs Ground Clearance 10.4 in Suspension Travel 8 in Turning Radius 13.1 ft Factory Spray -on Bedliner "L" Models Only Bright Alloy Wheels (Silver - painted) Silver -painted with machined surface "S" Models only TIRES AND WHEELS Heavy Duty Worksite 25 x 10 - 12, 6 ply Quote Provided By SPRINGDALE TRACTOR CO. Matt Conner 6160 W SUNSET AVE SPRINGDALE, AR 72762 email: mconner@springdaletractor.com phone:4798414774 -- Custom Options -- RTV-X1100CWL-H Base Price: $25,899.00 (1) SNOWBLADE W/ELEC OVER HYD LIFT PNF $5,399.00 V5060-SNOWBLADE W/ELEC OVER HYD LIFT PNF (1) WINCH KIT 4500LBS VRX ONE ROW $681.84 77700-11554-WINCH KIT 4500LBS VRX ONE ROW (1) RTV-X1100C LED FRONT WORKLIGHT 77700-11811-RN-X1100C LED FRONT WORKLIGHT (1) TURN SIG/HAZARD LGT KIT/RTV-X1100C K7731-9961 0-TU RN SIG/HAZARD LGT KIT/RTV-X1100C (1) STANDARD EXTERNAL MIRROR KIT CAB PNF 77700-V5059-STANDARD EXTERNAL MIRROR KIT CAB PNF (1) STROBE LIGHT MOUNT KIT 77700-VC5058-STROBE LIGHT MOUNT KIT (1) RTV-X1100C LED REAR WORKLIGHT 77700-11812-RTV-X1100C LED REAR WORKLIGHT Configured Price: Sourcewell Discount: SUBTOTAL: Dealer Assembly: Freight Cost: PDI: $182.58 $377.17 $102.06 $202.98 $100.98 $32,945.61 ($7,248.03) $25,697.58 $916.67 $1,031.25 $400.00 Total Unit Price: $28,045.50 Quantity Ordered: 1 Final Sales Price: $28,045.50 Final pricing will be based upon pricing at the time of final delivery to Sourcewell members. Purchase Order Must Reflect Final Sales Price. To order, place your Purchase Order directly with the quoting dealer *Some series of products are sold out for 2022. All equipment specifications are as complete as possible as of the date on the quote. Additional attachments, options, or accessories may be added (or deleted) at the discounted price. All specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for attachments and accessories quoted may have additional charges added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. All equipment as quoted is subject to availability. © 2018 Kubota Tractor Corporation. All rights reserved.