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Home My WebLink About163-23 RESOLUTION` O` iAYEIf`fI 4 f V � �'PKANS►'ti 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 163-23 File Number: 2023-909 RUSH TRUCK CENTER (PURCHASE AGREEMENT): A RESOLUTION TO APPROVE THE PURCHASE OF AN INTERNATIONAL DUMP TRUCK FROM RUSH TRUCK CENTERS OF ARKANSAS, INC. FOR THE AMOUNT OF $241,210.78 PLUS ANY ADDITIONAL SURCHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2024 International dump truck from Rush Truck Centers of Arkansas, Inc. for the amount of $241,210.78 phis any additional surcharges and delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell cooperative purchasing contract and fiirther authorizes the Mayor to sign the quote and any other documents necessary to effectuate the purchase. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on August 1, 2023 Page 1 Attest: Kara Paxton, City Clcrl Yeasurcr CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 1, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: RUSH TRUCK CENTER RECOMMENDATION: CITY COUNCIL MEMO 2023-909 COUNCIL APPROVES THE PURCHASE OF (1) 2024 INTERNATIONAL HX620 / A26 DUMP TRUCK TO REPLACE WRECKED UNIT 785, FROM RUSH TRUCK CENTER OF LOWELL AR THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT (060920-NVS) FOR $241,210.78 AND ANY ADDITIONAL SURCHARGES AND DELIVERY FEES UP TO 10% OF ORIGINAL PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. BACKGROUND: On February 13 2023, unit 785 was involved in a rollover accident which left it as a total loss. A new unit will be purchased in its place through Rush Truck Center of Lowell utilizing a Sourcewell Cooperative purchasing contract (060920-NVS). A budget adjustment will be brought to council and insurance funds will also be applied towards its replacement. DISCUSSION: Unit 785 was a total loss and Fleet will combine replacement and insurance costs to move forward with the purchase of a new replacement unit. BUDGET/STAFF IMPACT: Unit was not budgeted for 2023, a budget adjustment is attached for your approval. This replacement was approved at equipment committee 07/11/23. ATTACHMENTS: 2023-909 SRF WS Dump Truck, 2023-909 BA WS Dump Truck, Sourcewell Quote TriAxle Dump MY25 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-909 RUSH TRUCK CENTER A RESOLUTION TO APPROVE THE PURCHASE OF AN INTERNATIONAL DUMP TRUCK FROM RUSH TRUCK CENTERS OF ARKANSAS, INC. FOR THE AMOUNT OF $241,210.78 PLUS ANY ADDITIONAL SURCHARGES AND DELIVERY FEES UP TO 10% OF THE ORIGINAL PURCHASE PRICE, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a 2024 International dump truck from Rush Truck Centers of Arkansas, Inc. for the amount of $241,210.78 plus any additional surcharges and delivery fees up to 10% of the original purchase price, pursuant to a Sourcewell cooperative purchasing contract and further authorizes the Mayor to sign the quote and any other documents necessary to effectuate the purchase. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2023-909 Item ID 8/1/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/11/2023 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: COUNCIL APPROVES THE PURCHASE OF (1) 2024 INTERNATIONAL HX620 / A26 DUMP TRUCK TO REPLACE WRECKED UNIT 785, FROM RUSH TRUCK CENTER OF LOWELL AR THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR $241,210.78 AND ANY ADDITIONAL SURCHARGES AND DELIVERY FEES UP TO 10% OF PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02077 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Budget Impact: Shop Fund Construction Equipment Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 2,945,879.00 $ 2,015,708.73 ? 930,170.27 $ 241,210.78 $ 241,211.00 e. 930,170.49 V20221130 Purchase Order Number: Change Order Number: Original Contract Number: Previous Ordinance or Resolution # Approval Date: Comments: Budget adjustment to City Council from Fleet Fund Balance City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2023 Requestor: Ross Jackson Jr. BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: COUNCIL APPROVES THE PURCHASE OF (1) 2024 INTERNATIONAL HX620 / A26 DUMP TRUCK TO REPLACE WRECKED UNIT 785, FROM RUSH TRUCK CENTER OF LOWELL AR THROUGH A SOURCEWELL COOPERATIVE PURCHASING CONTRACT FOR $241,210.78 AND ANY ADDITIONAL SURCHARGES AND DELIVERY FEES UP TO 10% OF PURCHASE PRICE AND TO APPROVE A BUDGET ADJUSTMENT. COUNCIL DATE: 8/1/2023 ITEM ID#: 2023-909 Nolly Black 711312023 7.49 RIn Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE I CHKD/POSTED: TOTAL Account Number 241,211 241,211 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.202373 Account Name 9700.770.1910-4999.99 - 241,211 RE Use Fund Balance - Current 9700.770.1920-5802.00 241,211 - 02077 2023 EX Vehicles & Equipment - base I of 1 OERNATI0N11� Sourcewell EZ Awarded Contract International Trucks is pleased to provide you with this proposal compliant with all terms of the Sourcewell Vehicles and Chassis Contract #060920-NVS awarded to Navistar, Inc for new International Trucks. If you have any questions regarding enrollment in Sourcewell or detailed contract terms and conditions, please see your International Truck sales representative. PROPOSAL PREPARED FOR: PROPOSAL PREPARED BY: Sourcewell Member: City of Fayetteville (34143) Rush Truck Centers Lowell Contact: Ross Jackson Ryan Lynch Address: 1525 S Happy Hollow Rd City/State/Zip: Fayetteville, AR 72701 Phone: (479)575-8256 Email: riacksonPfavetteville-ar.¢ov Proposal Number 3660 Date 6/8/2023 Quantity of this Specification 1 Single Sourcewell Transaction Total Volume 1 Chassis New 2024 International HX620 / A26 Chassis $ 333,875.00 Base Chassis List $ 247,546.00 Options List $ 86,329.00 Sourcewell Contract Discount 52.9% $ (176,619.88) Volume Incentive $ - Material Price Increases $ 3,250.00 Net Sourcewell Chassis Price $ 160,505.13 Sourcewell Partner Body Handling Fee 4.00% $ - Non-Sourcewell Dealer Supplied Body Nichols Fleet Dump Body $ 59,633.00 Handling Fee 5.00% $ 2,981.65 Additional Post Build Work Rush PDI $ 1,000.00 Handling Fee 5.00% $ 50.00 Service Contracts 35109W Syr 200K Warranty Policy $ 5,990.00 0040TWM 60moAllison Warranty $ 1,986.00 Additional Freight Body company to Lowell Rush $ 2,750.00 $ Additional Floorplan Estimated 145 days to delivery from manufactured date $ 6,315.00 $ Additional Fees & Taxes Final Sourcewell Customer Price FOB Nichols Fleet (TN 37407) $ 241,210.78 Additional Sourcewell Qualified Content Customer Parts Credit - Fleet Charge only $200 A26 Incremental Parts Credit - Fleet Charge only $200 Silver Package Award $1,200 Terms: unit in dealer's inventory, dealer will accept a final purchase order using the current dwell pricing quoted above. Dealer placing a new orders for the Sourcewell Member, the purchase order cannot be firmed up until the unit is slotted to build with a firm build date or lineset. Once a firm build date has been established, dealer will provide the Sourcewell Member approved pricing and a final purchase order can be accepted with firm pricing. Dealer cannot guarantee bodies and/or equipment pricing added to the chassis for a sale until chassis is lineset.