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HomeMy WebLinkAbout2023-06-22 - Minutes -Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION –June 22, 2023, 5:00 PM I. Call to Order The Fayetteville Housing Authority Board of Commissioners Regular Session was called to order on Thursday, June 22, 20223 at 5pm via Zoom II. Roll Call Commissioners Cole, Wood, and Humphrey were present, forming quorum. Executive Director Sherburne was in attendance, along with members of staff and the public. III. Approval of the Agenda: The agenda was unanimously approved as presented. IV. Announcements: Vice Chair Cole gave a reminder announcement of standards of decorum. V. Consent Agenda: May 25 Regular Session meeting minutes were unanimously approved as presented. VI. Reports A. Staff Reports – Executive Director Sherburne i. He gave the monthly report on the Public Housing & Project-based Rental Assistance programs, reviewing unit statuses. He gave an update on overall work order status as well. Executive Director Sherburne gave an overview of the current status of the Housing Choice Voucher programs, noting that the biggest hurdle is the housing stock. The Hillcrest Towers wait list will be open for applications starting July 1st, 2023. ii. For Operations, the CNA will be completed soon. A letter responding to HUD regarding the 2020 Audit was sent June 15, 2023. Executive Director Sherburne updated the Board on the maintenance agreement with a vendor for the Hillcrest Towers Boiler/Chiller system. He reviewed program financials and is waiting for HUD regarding the CDs that will be maturing soon for Hillcrest Towers. B. Hillcrest Resident Council: Commissioner Humphrey relayed that the Hillcrest Resident Council has elected a new president and he is working on becoming more comfortable with the role before attending. Executive Director Sherburne stated that he would be happy to facilitate his access to the meeting. Meeting Minutes BOARD OF COMMISSIONERS REGULAR SESSION –June 22, 2023, 5:00 PM VII. Old Business A. Lindsey-MRI Contract Review i. Executive Director Sherburne led discussion on the contract between FHA and MRI/Lindsey that is set to expire at the end of the current fiscal year. He recommended pursuing procurement for other options. ii. Vice Chair Cole noted that the Board had decided to look into procurement due to the delay in reports from the current fee accountant. She made a motion to allow Executive Director Sherburne to start the procurement process for a new accounting group. The motion was seconded and passed unanimously. They recommended finding someone who delivers monthly versus quarterly, and requested updates as they come. B. Transition to in-person Board Meetings i. Vice Chair Cole led discussion as to spaces for hosting possible in-person meetings. Executive Director Sherburne had offered a room in Hillcrest Towers that could be made available which Resident Commissioner Humphrey seconded as a recommendation since it is accessible by residents. ii. There was discussion about frequency of in-person meetings and making it available through Zoom as well. Since Chair Terry was not present, a motion was made to table the vote on this matter next month. Commissioner Woods noted that the City meeting rooms are equipped to stream meetings on Zoom. The motion was seconded and passed unanimously. VIII. Final Comments & Announcements Commissioner Humphrey requested a special meeting for FHA Development before the regular monthly meeting. IX. Adjournment: The meeting was adjourned at 5:31 pm.