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HomeMy WebLinkAbout2023-05-25 - Minutes -FAYETTEVILLE HOUSING AUTHORITY Board of Commissioners Regular Session THURSDAY, MAY 25th, 2023, 5 PM Via Zoom I. Call to Order The Fayetteville Housing Authority Board of Commissioners Agenda Session was called to order on Thursday, May 25th, 2023 at 5:00 pm via Zoom. II. Roll Call Commissioners Terry, Cole, and Humphrey were present, forming quorum. Also present were Executive Director Sherburne, members of FHA staff, and members of the public. Commissioner Wood entered the call at a later time. III. Approval of the Agenda The agenda was approved as presented unanimously. IV. Consent Agenda Meeting minutes were approved as presented unanimously. V. Reports A. FHA Board Chair Report: Chair Terry expressed gratitude towards the FHA staff for their coordination regarding the power outage due to city work. B. Staff reports: i. Programs: Executive Director Sherburne gave a property status report for Public Housing and PBRA. He reviewed work order status and gave an update on the Voucher Program. The waitlists will likely open soon but no date has been established. ii. Operations: He updated the Board regarding the Capital Needs Assessment. He addressed the resident concerns brought up during the previous Agenda Session regarding Morgan Manor and will continue to give updates as necessary. He noted that Tina Oppenheimer has been allowed the opportunity to paint a mural on the east wall at Hillcrest in conjunction with Joanna Bell from the City of Fayetteville Arts & Culture Department. C. Financials: i. Executive Director Sherburne gave a brief rundown of communication with HUD regarding admin fees from the Voucher HAP account. ii. He reviewed the status of current CDs and will address them further in upcoming resolutions. iii. He is in communication with HUD field office at Little Rock regarding the FHA Development management agreement. Chair Terry has been working on getting paint for FHA Development’s property Red Bud Gardens. iv. Executive Director Sherburne has been in communication with MRI Lindsey to procure a copy of the contract per Commissioner Humphrey’s request. There was discussion as to the delay in receiving financial reports from MRI and possibly reviewing the terms of the contract. D. Resident Council sent an brief report that will be emailed to the Board members. VI. New Business A. Motion by Commissioner Humphrey to transition to in-person Board meetings starting next month. There was discussion as to whether to meet in person for all meetings or just the monthly meeting. Commissioner Cole recommended retaining a Zoom link for the main board meetings to allow for accessibility. There was a friendly amendment to transition to in-person Board meetings only for the regular monthly sessions with a Zoom link. There was a motion and a second and the floor opened for Board discussion. Commissioner Woods was concerned about conflicts in schedule for meeting in person. There was discussion as to where to host the meeting. Chair Terry recommended tabling the motion until they checked for meeting space availability with the City Clerk. Commissioner Cole suggested having every other monthly meeting in person. Resident Holly Perry commented that online meetings have allowed her to attend regularly. Commissioner Humphry noted that she made the motion to give Resident Council more access. B. Election of Vice Chair for Board of Commissioners: Chair Terry reviewed the duties of a Vice Chair. Commissioner Humphry nominated Commissioners Wood and Cole. Commissioner Cole accepted the nomination, Commissioner Wood declined his. There was a motion and a second to nominate Commissioner Cole to the role of Vice Chair. The motion passed unanimously. C. Resolution 1281 – Approving updated Admissions & Continued Occupancy Policy (ACOP) for Public Housing Program i. Executive Director Sherburne read through the resolution and gave a review of the updates made to the ACOP. A motion was made to pass the resolution. The motion was seconded and passed unanimously. D. Resolution 1282 – Approving, upon maturity, certificate of deposit ending in 4379 held at Farmers & Merchants Bank to be deposited into checking account ending in 9743 held at Farmers & Merchants Bank i. Executive Director Sherburne reviewed the current status of the CD in question and will be using those funds to catch up on vendor payments. A motion was made to approve the resolution. The motion was seconded and approved unanimously. E. Resolution 1283 – Approving, upon maturity, certificate of deposit ending in 4960 held at Farmers & Merchants Bank to be moved into another 6-month certificate of deposit i. A motion was made to approve the resolution as presented. The motion was seconded and passed unanimously. VII. Final Comments & Announcements Chair Terry reminded the Board that there is an FHA Development meeting afterwards. VIII. Adjournment: The meeting was adjourned at 6:02 pm.