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HomeMy WebLinkAbout2023-07-18 - Agendas - ArchiveVacant Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting July 18, 2023 Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A meeting of the Fayetteville City Council was held on July 18, 2023 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. Roll Call. Pledge of Allegiance. Mayor's Announcements, Proclamations and Recognitions: None. City Council Meeting Presentations, Reports, and Discussion Items: 1. 2022 Audit Report — Chief Financial Officer. Proposed Agenda Additions: 1. Amend Resolution 126-21 — Purchase of Recycling Truck from Rush Truck Center: A Resolution to amend Resolution 126-21 and authorize the purchase of an international truck with Kann Recycling Body from Rush Truck Center of Lowell for the new total amount of $199,277.10. (2023-918) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 153-23. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov A. Consent: 1. Approval of the July 6, 2023 City Council Meeting Minutes. (2023-554) APPROVED. 2. Evans Construction & Remodeling, LLC (Service Contract): A Resolution to approve a contract with Evans Construction, LLC in the amount of $43,245.00 for the Wilson Park Historic Stone Structure Roofing Project, and to approve a budget adjustment. (2023-867) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 154-23. 3. FPD Policies / 22.3 / 41.3.6 / 49.1.1 / 61.1.11 (Resolution): A Resolution to approve Fayetteville Police Department Policies 22.3 Secondary Employment, 41.3.6 Narcotic Overdose Intranasal Naloxone, 49.1.1 Peer to Peer Support Systems, and 61.1.11 DWI, DUI. (2023-870) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-23. B. Unfinished Business: RAZE AND Removal of Structure at 3301 South Coach Road: A Resolution to order the razing and removal of a dilapidated and unsafe structure on property owned by Kevin Roy Calhoun located at 3301 South Coach Road in the City of Fayetteville, Arkansas, and to approve a budget adjustment in the amount of $17,500.00. For Item History from December 6, 2022 through January 17, 2023, contact the Office of the City Clerk Treasurer. At the January 17, 2023 City Council Meeting, this item was tabled to the July 18, 2023 City Council Meeting. (2023-236) AT THE JULY 18, 2023 CITY COUNCIL MEETING THIS ITEM WAS TABLED TO THE AUGUST 1, 2023 CITY COUNCIL MEETING. 2. Amend §51.136 Monthly Water Rates and §51.137 Monthly Sewer Rates: An Ordinance to amend §51.136 Monthly Water Rates and §51.137 Monthly Sewer Rates to change Water and Sewer Rates as recommended by the cost of service study conducted by Black & Veatch. For Item History from June 21, 2022 through April 18, 2023 contact the Office of the City Clerk Treasurer. At the May 16, 2023 City Council Meeting, this item was left on the second reading and tabled to the July 18, 2023 City Council Meeting. (2022-319) AT THE JULY 18, 2023 CITY COUNCIL MEETING THIS ITEM WAS TABLED TO THE AUGUST 15, 2023 CITY COUNCIL MEETING. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 3. Mental Health First Aid Certification (Resolution): A Resolution to encourage the City of Fayetteville to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas to offer free Mental Health Certification for Mental Health First Aid to all City employees. At the June 20,2023 City Council Meeting, this item was tabled to the July 18, 2023 City Council Meeting. (2023-827) AT THE JULY 18, 2023 CITY COUNCIL MEETING THIS ITEM WAS TABLED INDEFINITELY. 4. Rezoning-2023-0014: (SE of Dead Horse Mountain Road and E. Goff Farm Road/Riverwood Homes, 606, 607, 645, 646): An Ordinance to rezone that property described in Rezoning Petition RZN 2023-014 located Southeast of Dead Horse Mountain Road and Goff Farm Road in Ward One for approximately 112.98 acres from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 units per acre subject to a bill of assurance to NC, Neighborhood Conservation; CS, Community Services; and R-A, Residential Agricultural. At the June 20, 2023 City Council Meeting, this item was left on the First Reading. At the July 6, 2023 City Council Meeting, this item was left on the Second Reading. (2023-792) AT THE JULY 18, 2023 CITY COUNCIL MEETING THIS ITEM FAILED. C. New Business: 1. ADEQ Issuance of Permits: A Resolution to oppose the issuance of any ADEQ Permit to SYNAGRO or other company that would allow the release or land application of nutrient or phosphorus industrial waste or similar material within the Illinois River or Beaver Lake Watersheds. (2023-905) PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-23. 2. Amend Code of Ordinances §33, Article X- Historic District Commission: An Ordinance to amend Article X Historic District Commission in §33 Departments, Boards, Commissions, and Authorities of the Fayetteville City Code. (2023-868) PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6673. 3. Rezoning-2023-0015: (1009 S Happy Hollow Rd./Burleson-McClure, 565): An Ordinance to Rezone that property described in the Rezoning Petition RZN 23-015 located at the 1009 South Happy Hollow Road in Ward 1 for approximately 0.30 acres from RSF-4, Residential Single - Family, 4 units per acre to RMF-24, Residential Multi -Family, 24 units per acre. (2023-871) PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6674. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 4. 2024-2028 Capital Improvements Plan: A Resolution to adopt the 2024-2028 Five Year Capital Improvements Plan. (2023-879) AT THE JULY 18, 2023 CITY COUNCIL MEETING THIS ITEM WAS TABLED TO THE AUGUST 1, 2023 CITY COUNCIL MEETING. D. City Council Agenda Session Presentations: 1. 5 Year Capital Plan Discussion — Paul Becker E. City Council Tour: Announcements: Adjournment: 9:11 PM. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting: July 18, 2023 Adjourn: CI : l L J� Res. �` Ord: IZ, - 6673 Subject: ROLL Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berea (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Resolution AMEND RESOLUTION 126-21 - PURCHASE OF RECYCLING TRUCK Subject: FROM RUSH TRUCK CENTER: 2023-918 Motion To: Motion By: , Seconded: Hertzberg Proposed Agenda (W4P2) Vacant Addition (W1P1) Jones / (W 1 P2) 1�,3'a3 Moore f (W2P1) Wiederkehr /� / (W2P2) ✓ Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan ram' -- /` V Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W 1 P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Subject: CONSENT Motion To: Motion By: / Seconded: A. 1 ✓ Hertzberg (W4P2) f A.2 5 Vacant / (W1P1) A. 3 5 Jones (W 1 P2) Moore (W2P1) Wiederkehr (W2P2) ✓ Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan -o Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W 1 P2) Moore (W2P1) W iederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD: Subject: 2022-236 c Motion To: �C Motion By: Seconded: Hertzberg Unfinished (W4P2) Vacant ------ Business (W1P1) Jones B.1 (W1P2) Moore I (W2P1) Wiederkehr / (W2P2) V Berna. (W3P1) Bunch / (W3P2) ✓ Turk (W4P1) Mayor Jordan Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna. (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY Subject: SEWER RATES: 2022-319 Motion To: , y ` GG.y� Motion By: Seconded: 1 Hertzberg Unfinished (W4P2) Vacant --1 Business (W1P1) Jones B.2 (W1P2) Moore (W2P1) Wiederkehr (W2P2) cJ Berns (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W 1 P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Resolution MENTAL HEALTH FIRST AID CERTIFIC TION (RESOLUTION): Subject: 2023-827 Motion To: A Motion By: 1 Seconded: v Hertzberg f Unfinished (W4P2) Vacant Business (W1PO Jones 1 B.3 (W1P2) Moore ` (W2P1) \vZ Wiederkehr � \ W2P2) Berna. � \ (W3P1) Bunch \ (W3P2) � Turk \ (W4P1) Mayor Jordan 07- o 17 - C) Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna. (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Ordinance REZONING-2023-0014: (SE OF DEAD HORSE MOUNTAIN ROAD AND E. Subject: GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): 2023-792 Motion To: Motion By: — - --" Seconded: Hertzberg Unfinished (W4P2) Vacant — ,— Business (W1P1) Jones B. 4 (W 1 P2) f n z)—� Moore (W2P1) V ' Wiederkehr / (W2P2) Berna f (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Resolution Subject: ADEQ ISSUANCE OF PERMITS: 2023-905 Motion To: qpp��K Motion By: Seconded: Hertzberg New (W4P2) Vacant Business (W1P1) Jones C.1 (W1P2) Moore / (W2P1) Wiederkehr / (W2P2) ✓ Berna (W3P1) Bunch (W3P2) Turk (W4P1) ✓ Mayor Jordan r '�7-0 Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Ordinance Subject: AMEND CODE OF ORDINANCES §33, ARTICLE X - HISTORIC DISTRICT COMMISSION:2023-868 �G ' Motion To: Motion By: Seconded: Hertzberg / New (W4P2) ✓ Vacant : ,--• ,i `�--- Business (W1P1) _ Jones / C.2 (W1P2) Moore J (W2P1) v/ b/ Wiederkehr ✓ ✓ / J (W2P2) v/ Berna ✓ ✓ J (W3P3Pl) Bunch ✓ (W3P2)Turk J (W4P1) Mayor Jordan --"-— Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W 1 P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Subject: REZONING-2023-0015: (1009 S. HAPPY HOLLOW RD.BURLESON- MCCLURE, 565): 2023-871 Motion To: Motion By:j Seconded: Hertzberg It New (W4P2) Vacant Business (W1P1) -� Jones / ✓ C.3 (W1P2) Moore (W2P1) Wiederkehr �(1 (W2P2) U Berna (W3P1) Bunch / ✓ (W3P2) V Turk V / ✓ (W4P1) Mayor Jordan '7- O � -0 /�-o Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan City Council Meeting: July 18, 2023 Resolution Subject: 2024-2028 CAPITAL IMPROVEMENTS PLAN: 2023-879 Motion To: Motion By:fiv eD- V Seconded: Hertzberg New (W4P2) 1 Vacant \ Business (W1P1) �� Jones C.4 (W1P2) Moore ✓ (W2P1) Wiederkehr / (W2P2) 11� // ✓ Berna 1 ✓ (W3P1) Bunch \ (W3P2) Turk (W4P1) Mayor Jordan 1 �f Subject: Motion To: Motion By: Seconded: Hertzberg (W4P2) Vacant (W1P1) Jones (W1P2) Moore (W2P1) Wiederkehr (W2P2) Berna (W3P1) Bunch (W3P2) Turk (W4P1) Mayor Jordan 0-1 1 %\ k ZC> INt§z,ac,. s=L,-ss-.or I City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, July 11, 2023 4:30 PM City Hall Room 219 Citv Council Members Vacant Ward 1 Council Member D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Tentative Asenda July 11, 2023 VZOOM INFORMATION: 1. WEBINAR ID: 879 5742 0781 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US[WEBINAR/REGISTER/ WN PYCSGGBZTGGTKAEHSYUEGQ ZCALL TO ORDER ZROLL CALL V4�LE DGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS ✓1. 2022 AUDIT REPORT - CHIEF FINANCIAL OFFICER A. CONSENT A.1. APPROVAL OF THE JULY 6, 2023 CITY COUNCIL MEETING MINUTES (2023-554) VA.2. EVANS CONSTRUCTION AND REMODELING LLC (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT (2023-867) A.3. FPD POLICIES / 22.3 / 41.3.6 / 49.1.1 / 61.1.11 (RESOLUTION): A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND 61.1.11 DWI, DUI (2023-870) B. UNFINISHED BUSINESS i VI�1. RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET City of Fayetteville, Arkansas page 2 City Council Meeting Tentative Agenda July 11, 2023 ADJUSTMENT IN THE AMOUNT OF $17,500.00 (2022-236) FOR ITEM HISTORY FROM DECEMBER 6, 2022 THROUGH JANUARY 17, 2023, CONTACT THE OFFICE OF THE CITY CLERK TREASURER. AT THE JANUARY 17, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. V B.2. AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES: <9 AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES AS RECOMMENDED BY THE COST OF SERVICE STUDY CONDUCTED BY " ` cr BLACK & VEATCH (2022-319) FOR ITEM HISTORY FROM JUNE 21, 2022 THROUGH MARCH 7, 2023 (7'(� CONTACT THE OFFICE OF THE CITY CLERK TREASURER. �AT THE MAY 16, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING AND TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. VB.3. MENTAL HEALTH FIRST AID CERTIFICATION (RESOLUTION): A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES (2023-827) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. BA. REZONING-2023-0014: (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 2023-014 LOCATED SOUTHEAST OF DEAD HORSE MOUNTAIN ROAD AND GOFF FARM ROAD IN WARD ONE FOR APPROXIMATELY 112.98 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE SUBJECT TO A BILL OF ASSURANCE TO NC, NEIGHBORHOOD CONSERVATION; CS, COMMUNITY SERVICES; AND R-A, RESIDENTIAL AGRICULTURAL (2023- 792) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON City of Fayetteville, Arkansas page 3 City Council Meeting Tentative Aeenda Julv 11, 2023 THE FIRST READING AT THE JULY 6, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING. C. NEW BUSINESS �G.1. ADEQ ISSUANCE OF PERMITS: A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS (2023-905) VC.2. AMEND CODE OF ORDINANCES §33, ARTICLE X - HISTORIC DISTRICT COMMISSION: AN ORDINANCE TO AMEND ARTICLE X HISTORIC DISTRICT COMMISSION IN CHAPTER 33 DEPARTMENTS, BOARDS, COMMISSIONS, AND AUTHORITIES OF THE FAYETTEVILLE CITY CODE (2023-868) �C.3. REZONING-2023-0015: (1009 S. HAPPY HOLLOW RD./BURLESON- MCCLURE, 565): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE (2023-871) uC1.4. 2024-2028 CAPITAL IMPROVEMENTS PLAN: A RESOLUTION TO ADOPT THE 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN (2023-879) PROPOSED AGENDA ADDITIONS D. CITY COUNCIL AGENDA SESSION PRESENTATIONS VD1. 5 YEAR CAPITAL PLAN DISCUSSION - PAUL BECKER E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT City of Fayetteville, Arkansas page 4 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, July 11, 2023 4:30 PM City Hall Room 219 City Council Members Vacant Ward 1 Council Member D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Tentative Agenda July 11, 2023 ZOOM INFORMATION: WEBINAR ID: 879 5742 0781 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.USIWEBINAR/REGISTER/ WN PYCSGGBZTGGTKAEHSYUEGQ CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS A. CONSENT A.I. APPROVAL OF THE JULY 6, 2023 CITY COUNCIL MEETING MINUTES (2023-554) ✓A.2. EVANS CONSTRUCTION AND REMODELING LLC (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT (2023-867) (QUIN THOMPSON / FACILITIES MANAGMENT) V A.3. FPD POLICIES / 22.3 / 41.3.6 / 49.1.1 / 61.1.11 (RESOLUTION): A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND 61.1.11 DWI, DUI (2023-870) (CHIEF MIKE REYNOLDS / POLICE DEPARTMENT) City of Fayetteville, Arkansas page 2 City Council Meeting Tentative Agenda July 11, 2023 B. UNFINISHED BUSINESS V`6.1. RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $17,500.00 (2022-236) FOR ITEM HISTORY FROM 12/06/2022 THROUGH 01/17/2023 CONTACT CITY CLERKS OFFICE. AT THE 01/17/2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED UNTIL THE 07/18/2023 CITY COUNCIL MEETING. V/B.2. AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES: AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES AS RECOMMENDED BY THE COST OF SERVICE STUDY CONDUCTED BY BLACK & VEATCH (2022-319) Dc- FOR ITEM HISTORY FROM 06/21/2022 THROUGH 03/07/2023 CONTACT CITY CLERKS OFFICE. AT THE 05/16/2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING AND TABLED TO THE 07/18/2023 CITY COUNCIL MEETING. 1-1 ✓B.3. MENTAL HEALTH FIRST AID CERTIFICATION (RESOLUTION): A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES (2023-827) AT THE 06/20/2023 CITY COUNCIL MEETING THIS ITEM WAS TABLED UNTIL THE 07/18/2023 CITY COUNCIL MEETING. City of Fayetteville, Arkansas page 3 City Council Meeting Tentative Agenda July 11, 2023 Apfl AOXqSI.►�c�aF4lcct-rs_ C. NEW BUSINESS CA `C'T.r+�` Syn)N&cu> =4cxe\ ✓� . AMEND CODE OF ORDINANCES §33, ARTICLE X — HISTORIC DISTRICT C.Z COMMISSION: AN ORDINANCE TO AMEND ARTICLE X HISTORIC DISTRICT COMMISSION IN CHAPTER 33 DEPARTMENTS, BOARDS, COMMISSIONS, AND AUTHORITIES OF THE FAYETTEVILLE CITY CODE (2023-868) (BRITIN BOSTICK / PLANNING) REZONING-2023-0015: (1009 S. HAPPY HOLLOW RD./BURLESON- G,� MCCLURE, 565): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE (2023-871) (JONATHAN CURTH / DEVELOPMENT SERVICES) .�; 2024-2028 CAPITAL IMPROVEMENTS PLAN: C."l A RESOLUTION TO ADOPT THE 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN (2023-879) (PAUL BECKER / CHIEF FINANCIAL OFFICER) PROPOSED AGENDA ADDITIONS D. CITY COUNCIL AGENDA SESSION PRESENTATIONS ✓6.1. 5 YEAR CAPITAL PLAN DISCUSSION - PAUL BECKER E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT City of Fayetteville, Arkansas page 4 1 d DEPARTMENTAL CORRESPONDENCE R! OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney TO: Mayor Jordan Blake Pennington THRU: Kara Paxton, City Clerk Assistant City Attorney jodi Batker FROM: Kit Williams, City Attorney Paralegal DATE: July 19, 2023 RE: Ordinances and Resolutions prepared by the City Attorney's Office and passed at the City Council meeting of July 18, 2023 1. A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277.10 2. A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT 3. A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND 61.1.11 DWI, DUI 4. A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS 5. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE B. 3 - Mental Health First AID Certification Received by Blake Pennington 07/ 18/2023 3:39 PM RESOLUTION NO. A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO EXPLORE A PARTNERSHIP WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO CITY EMPLOYEES WHEREAS, behavioral mental health conditions including mental health and substance use disorders are increasing and affect millions of Americans; and WHEREAS, ninety percent of adults believe that there is a mental health crisis in the United States today; and WHEREAS, two thirds of our citizens identify the opioid epidemic as a crisis; and WHEREAS, more than half identified children's mental health issues and adults' severe mental illness as a crisis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby encourages the City Administration to explore a partnership with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas to offer free Mental Health certification: Take Good Care: Mental Health First Aid to City employees. PASSED and APPROVED this 18th day of July, 2023. APPROVED: ATTEST: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer B. 3 - Mental Health First AID Certification Received by Blake Pennington 07/ 18/2023 3:39 PM RESOLUTION NO. A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO U AA U�Pc EXPLORE A PARTNERSHIP WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES WHEREAS, behavioral mental health conditions including mental health and substance use disorders are increasing and affect millions of Americans; and WHEREAS, ninety percent of adults believe that there is a mental health crisis in the United States today; and WHEREAS, two thirds of our citizens identify the opioid epidemic as a crisis; and WHEREAS, more than half identified children's mental health issues and adults' severe mental illness as a crisis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby encourages the City Administration to paftn explore a partnershi with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas to offer free Mental Health certification: Take Good Care: Mental Health First Aid to all -City employees. PASSED and APPROVED this 20th day of June 2023. APPROVED: ATTEST: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer B. 4 - Rezoning-2023-0014: (SE of Dead Horse Mountain Road -)off Farm Road/Riverwood Homes, 606, 608, 645, 646) DEPARTMENTAL CORRESPONDENCE Received by Blake Pennington 7/18/2023 :44 PM OFFICE OF THE CITY ATTORNEY Kit Williams City Attoriley TO: Mayor Jordan Flake Pennington City Council Assistant City Attorrre}' Jodi «atker CC: Susan Norton, Chief of Staff P�tnlieg l! Jonathan Curth, Development Services Director FROM: Blake Pennington, Senior Assistant City Attorn DATE: July 18, 2023 RE: Bills of Assurance Attorney Robert Rhoads has supplied two signed and notarized bills of assurance related to Item 13.4 on tonight's agenda, the rezoning of approximately 113 acres of land near Dead Horse Mountain Road. The first bill of assurance would limit the area proposed to be rezoned CS, Community Services to have no multi -family dwellings, no gas service stations, no drive-thru restaurants and provides that 5 acres will be limited to commercial use. It also limits the density on the CS property to no more than 50 single family residential lots. The second bill of assurance would limit the area proposed to be rezoned NC, Neighborhood Conservation to no more than 350 lots. Mr. Rhoads will need to officially offer these bills of assurance to the City Council this evening. The City Council will then need to amend the rezoning ordinance if you wish to incorporate the bill of assurance into the ordinance. The bills of assurance will have no effect if the rezoning ordinance fails. B. 4 - Rezoning-2023-0014: (SE of Dead Horse Mountain Road Received by Blake Pennington and E. Goff Farm Road/Riverwood Homes, 606, 608, 645, 646) 07/18/2023 4:44 PM BILL OF ASSURANCE FOR THE CITY OF FAYETTEVILLE, AR In order to attempt to obtain approval of a request for a zoning reclassification (RZN 23-0014 at Goff Farm Road and Dead Horse Mountain Road), the owner, developer or buyer of this property, Sasnakra Golf, LLC (hereinafter called "Petitioner") hereby voluntarily offers this Bill of Assurance and enters in this binding agreement and contract with the City of Fayetteville, Arkansas. The Petitioner expressly grants to the City of Fayetteville the right to enforce any and all of the terms of this Bill of Assurance in the Circuit Court of Washington County and agrees that if the Petitioner or Petitioner's heirs, assigns, or successors violate any term of this Bill of Assurance, substantial irreparable damage justifying injunctive relief has been done to the citizens and City of Fayetteville, Arkansas. The Petitioner acknowledges that the Fayetteville Planning Commission and the Fayetteville City Council will reasonably rely upon all of the terms and conditions within this Bill of Assurance in considering whether to approve Petitioner's rezoning request. Petitioner hereby voluntarily offers assurances that Petitioner and Petitioner's property shall be restricted as follows IF Petitioner's rezoning is approved by the Fayetteville City Council. 1. The area proposed to be rezoned to Community Services (CS), shall be limited to the following Permitted Uses: a. No multi -family dwellings; b. No gas service stations; c. Five (5) acres will be limited to commercial use; d. No drive-thru restaurants. 2. Petitioner agrees to limit the density on the CS property to no more than fifty (50) single family residential lots. 3. Petitioner specifically agrees that all such restrictions and terms shall run with the land and bind all future owners unless and until specifically released by Resolution of the Fayetteville City Council. The Bill of Assurance shall be filed for record in the Washington County Circuit Clerk's Office after Petitioner's rezoning is effective and shall be noted on any Final Plat or Large Scale Development, which includes some or all of Petitioner's property. IN WITNESS WHEREOF and in agreement with all the terms and conditions stated above, I, Stacey White, as the owner, developer or buyer (Petitioner) voluntarily offer all such assurances and sign my name below. Date Stacey White, Member Sasnakra Golf, LLC Signature B. 4 - Rezoning-2023-0014: (SE of Dead Horse Mountain Road Received by Blake Pennington and E. Goff Farm Road/Riverwood Homes, 606, 608, 645, 646) 07/18/2023 4:44 PM NOTARY OATH STATE OF ARKANSAS COUNTY OF WASHINGTON And now on this the �'W_ day of :�w•e 2023, appeared before me Stacey White, and after being placed upon oath swore or affirmed agreement with the terms of the above Bill of Assurance as signed above. Notary Public (?c,,Am 113"1-13gt &r,p 308130 My Commission Expires O$1),-,gl-? ° — TAMMYNICHUS 5570242.1:011909.00001 NOTARY PUBLIC WASHINGTON COUNTY, ARKANSAS COMM. EXP 08/28/30 COMMISSION NO.12377M BILL OF ASSURANCE FOR THE CITY OF FAYETTEVILLE, AR In order to attempt to obtain approval of a request for a zoning reclassification (RZN 23-0014 at Goff Farm Road and Dead Horse Mountain Road), the owner, developer or buyer of this property, (hereinafter called "Petitioner') TABA20, LLC, hereby voluntarily offers this Bill of Assurance and enters in this binding agreement and contract with the City of Fayetteville, Arkansas. The Petitioner expressly grants to the City of Fayetteville the right to enforce any and all of the terms of this Bill of Assurance in the Circuit Court of Washington County and agrees that if the Petitioner or Petitioner's heirs, assigns, or successors violate any term of this Bill of Assurance, substantial irreparable damage justifying injunctive relief has been done to the citizens and City of Fayetteville, Arkansas. The Petitioner acknowledges that the Fayetteville Planning Commission and the Fayetteville City Council will reasonably rely upon all of the terms and conditions within this Bill of Assurance in considering whether to approve Petitioners rezoning'request. 1 � Petitioner hereby voluntarily offers assurancds that Petitioner and Petitioners property shall be restricted as follows IF Petitioners rezoning is approved by -the Fayetteville City Council. 1. The area proposed to be rezoned to Neighborhood Conservation (NC), shall be limited to the following Permitted Uses: ' •' ..'-' t ,;, : *1 1 ""t. a. No more than 350 lots 2. Petitioner agrees to limit the density on the property to no more than 350 lots. 3. Petitioner specifically agrees that all such restrictions and terms shall run with the land and bind all future owners unless and until specifically released by Resolution of the Fayetteville City Council. The Bill of Assurance shall be filed for record in the Washington County Circuit Clerk's Office after Petitioners rezoning is effective and shall be noted on any Final Plat or Large Scale Development, which includes some or all of Petitioners property. IN WITNESS WHEREOF and in agreement with all the terms and conditions stated above, I, Mark Marquess, as the owner, developer or buyer (Petitioner) voluntarily offer all such assurances and sign my name below. C, (1-7 123 Date Mark Marquess, President TABA20, LLC V--) �� Signature NOTARY OATH STATE OFARKANSAS COUNTY OF WASHfNeTON } And now on this the Q7__ day ofTY—&( 2023, appeared before me Mark Marquess, and after being placed upon his oath swore or affirmed that he agreed with the terms of the above Bill of Assurance and signed his name above. My Commission Expires Do mil- '�ROP7 5570228 1011909.00001 �OTA9`.% 's PUBLIC Z 0123W302 00-0 Notary Public City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, July 18, 2023 5:30 PM City Hall Room 219 City Council Members Vacant Ward 1 Council Member D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City Council Meeting Final Agenda July 18, 2023 ZOOM INFORMATION: 1. WEBINAR: 861 1993 5254 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/REGISTER/ WN MBOVNL-ET3W-KOB65YNO7A CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS 1. 2022 AUDIT REPORT - CHIEF FINANCIAL OFFICER PROPOSED AGENDA ADDITIONS 1. AMEND RESOLUTION 126-21 - PURCHASE OF RECYCLING TRUCK FROM RUSH TRUCK CENTER: A RESOLUTION TO AMEND RESOLUTION 126-21 AND AUTHORIZE THE PURCHASE OF AN INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM RUSH TRUCK CENTER OF LOWELL FOR THE NEW TOTAL AMOUNT OF $199,277.10 (2023-918) A. CONSENT A.1. APPROVAL OF THE JULY 6, 2023 CITY COUNCIL MEETING MINUTES (2023-554) A.2. EVANS CONSTRUCTION AND REMODELING LLC (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT (2023-867) A.3. FPD POLICIES 122.3141.3.6 / 49.1.1 / 61.1.11 (RESOLUTION): A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND City of Fayetteville, Arkansas page 2 City Council Meeting Final Agenda July 18, 2023 61.1.11 DWI, DUI (2023-870) B. UNFINISHED BUSINESS B.1. RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $17,500.00 (2022-236) FOR ITEM HISTORY FROM DECEMBER 6, 2022 THROUGH JANUARY 17, 2023, CONTACT THE OFFICE OF THE CITY CLERK TREASURER. AT THE JANUARY 17, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.2. AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES: AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES AS RECOMMENDED BY THE COST OF SERVICE STUDY CONDUCTED BY BLACK & VEATCH (2022-319) FOR ITEM HISTORY FROM JUNE 21, 2022 THROUGH APRIL 18, 2023 CONTACT THE OFFICE OF THE CITY CLERK TREASURER. AT THE MAY 16, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING AND TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.3. MENTAL HEALTH FIRST AID CERTIFICATION (RESOLUTION): A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES (2023-827) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.4. REZONING-2023-0014: (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING City of Fayetteville, Arkansas page 3 City Council Meeting Final Agenda July 18, 2023 PETITION RZN 2023-014 LOCATED SOUTHEAST OF DEAD HORSE MOUNTAIN ROAD AND GOFF FARM ROAD IN WARD ONE FOR APPROXIMATELY 112.98 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE SUBJECT TO A BILL OF ASSURANCE TO NC, NEIGHBORHOOD CONSERVATION; CS, COMMUNITY SERVICES; AND R-A, RESIDENTIAL AGRICULTURAL (2023- 792) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE FIRST READING. AT THE JULY 6, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING. C. NEW BUSINESS C.1. ADEQ ISSUANCE OF PERMITS: A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS (2023-905) C.2. AMEND CODE OF ORDINANCES §33, ARTICLE X - HISTORIC DISTRICT COMMISSION: AN ORDINANCE TO AMEND ARTICLE X HISTORIC DISTRICT COMMISSION IN §33 DEPARTMENTS, BOARDS, COMMISSIONS, AND AUTHORITIES OF THE FAYETTEVILLE CITY CODE (2023-868) C.3. REZONING-2023-0015: (1009 S. HAPPY HOLLOW RD./BURLESON- MCCLURE, 565): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE (2023-871) CA. 2024-2028 CAPITAL IMPROVEMENTS PLAN: A RESOLUTION TO ADOPT THE 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN (2023-879) IOWN kV94161110I:N[W_[r]40117_16"1*$4Is] 011:jN*140kf-AIIQ06' D.1. 5 YEAR CAPITAL PLAN DISCUSSION - PAUL BECKER City of Fayetteville, Arkansas page 4 City Council Meeting Final Agenda July 18, 2023 E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT NOTICE TO MEMBERS OF THE AUDIENCE All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff's presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to discuss the agenda item being considered by the City Council. Amendments may receive public comments only if approved by the City Council by unanimous consent or City of Fayetteville, Arkansas page 5 City Council Meeting Final Agenda July 18, 2023 majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. As part of a person's public comments allowed above, the speaker may use electronic visual aids during their five (5) minutes presentation period concerning the agenda item being considered by the City Council. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from comments that are harassing or amount to a personal attack against any identifiable individual including abusive comments and derogatory remarks about integrity or offer any other comments that are also not limited to the discussion of the specific agenda item being considered by the City Council. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville- ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575- 8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas page 6 Vacant Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position 1 Council Member Mike Wiederkehr Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting July 06, 2023 City Council Meeting Minutes July 6, 2023 Page 1 of 13 Council Member Scott Berna Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A meeting of the Fayetteville City Council was held on July 06, 2023 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Council Members D'Andre Jones, Sarah Moore, Mike Wiederkehr, Scott Berna, Sarah Bunch, Teresa Turk, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Treasurer Kara Paxton, Chief of Staff Susan Norton, Chief Financial Officer Paul Becker, Staff, Press and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Service Recognition for Council Member Sonia Harvey Mayor Jordan, acknowledged Council Member Sonia Harvey and her contributions to the City of Fayetteville as a Citizen and Council Member. Council Member Harvey, expressed her gratitude to the mayor, city council and citizens of Fayetteville. City Council Meeting Presentations, Reports, and Discussion Items: Monthly Financial Report - Chief Financial Officer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 2 of 13 Paul Becker, Chief Financial Officer, delivered information regarding the City of Fayetteville sales tax for the month of June. He stated sales tax is up 7%, franchise fees are up 9%, alcohol beverage tax was up 19%, building permit tax was up 15%. He stated that the general fund, overall, is up 7.3% for the first five months of the year. The street fund was leveling off and is up 2% and parking was down 2% for fines and up 3% for fees. HMR taxes were up 11%, water was up 2% and sewer was level. Recycling was down 4% because the transfer station was down for a period. Airport services were down 15% which is consist with national basis. Nominating Committee Report - Committee Chair Council Member Wiederkehr, read the Nominating Committee Report. The report announced the applicant's names that were referred to fill the vacancies. Council Member Bunch moved to accept the Nominating Committee Report as read. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Agenda Additions: None Consent: Approval of the June 6, 2023 and June 20, 2023 City Council Meeting Minutes APPROVED Evans Construction & Remodeling, LLC (Service Contract): A resolution to authorize a contract with Evans Construction and Remodeling, LLC in the amount of $49,000.00 for labor and materials for the Police Department Substation foundations and slab located in the Replacement Parking Deck. Resolution 147-23 as recorded in the office of the City Clerk Safe Streets For All / Vision Zero Resolution (Action Plan): A resolution to approve and adopt a Vision Zero Policy in the City of Fayetteville. Resolution 148-23 as recorded in the office of the City Clerk FPD Donations for YCPA (Budget Adjustment): A resolution to approve a budget adjustment in the amount of $4,750.00 recognizing donation revenue to the Police Department in support of the Youth Citizen's Police Academy. Resolution 149-23 as recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 3 of 13 Council Member Bunch moved to accept the Consent Agenda as read. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Unfinished Business: Rezoning-2023-0014: (SE of Dead Horse Mountain Road and E. Goff Farm Road/Riverwood Homes, 606, 607, 645, 646): An ordinance to rezone that property described in Rezoning Petition RZN 2023-014 located southeast of Dead Horse Mountain Road and Goff Farm Road in Ward one for approximately 112.98 acres from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 units per acre subject to a Bill of Assurance to NC, Neighborhood Conservation; CS, Community Services; and R-A, Residential Agricultural. At the 0612012023 City Council Meeting this item was left on the First Reading. Council Member Bunch motioned to suspend rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Jonathan Curth, Development Services Director, reviewed the Bill of Assurance submitted by the applicant that limited proposed neighborhood conservation area to a limit of 350 residential building lots. He explained the second Bill of Assurance that identifies limitations to the commercial services area that limited gas stations, drive-thru's, multi -family homes and the area to 50 single family lots. He addressed Staff and Planning Commission recommendations as well as additional public comments that were submitted. Robert Rhoads, Applicant's Representative, introduced himself and the other individuals who accompanied him to support and provide information regarding the rezoning. He then introduced Taylor Johnson, General Manager at Stonebridge Meadows Golf Club. Taylor Johnson, Applicant, explained his relationship with the golf course and how long he had worked for the company. He explained that the golf course set up a meeting and encouraged neighbors to attended to voice their concerns and receive answers from the course regarding their hesitations. He explained that over the last 10 years a multitude of individuals had moved to the area and the course was attempting to keep up with demand and view the rezoning to do so. He states the rezoning will help the golf course service the community more effectively. Matt Marquess, Applicant, stated that Riverwood Homes had a meeting with neighbors the week prior to decipher what their main concerns were, primarily of which are flooding and drainage concerns. He stated the new development would not impact the neighbors and that water displacement will be retained and discharged appropriately. He stated that this development was a unique opportunity to provide housing to a wide variety of individual's and allow more people to enjoy the area. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 4 of 13 Robert Rhoads, stated the development would be good for golf and Fayetteville. He also stated that with the two Bills of Assurance in place the development would only bring 216 additional homes and that the developers listened to staff about density issues. He stated that a meeting was held as the city requested, inviting neighbors to express their concerns and that everyone walked away feeling that the developers were a solid organization. He stated this development is affordable housing that encompassed a full package of amenities, services and diversity. Council Member Berna, asked if the applicant could build 134 homes by right. Robert Rhoads: Yes. Council Member Berna, commented that the applicant could potentially build 200 more homes in the area. Asked what the estimated cost of the homes would be for the buyers. Mark Marquess, stated they had 100 homes earmarked for cottages at $275,000 - $350,000 and another 100 homes earmarked for the 55+ community that are priced at the $350,000 - $500,000. He stated they will also have a handful of other homes that will sell upward of $500,000. Council Member Berna, requested the buyers cost if the rezoning wasn't approved. Mark Marquess, stated that the homes at 134 lot limits would all be on or over $450,000 to make it economically feasible. He stated most likely these homes would need to start off at around $500,000 because of the size of the lots. Council Member Berna: Thank you. Council Member Jones, stated that he attended the meeting and walked away with a sense of enlightenment and balance that the developers and neighbors were able to understand what was going to happen. Asked for Jonathan Curth to explain how the Planning Commission voted. Jonathan Curth, stated that denial was recommended by the commission. Council Member Jones, restated Jonathan Curth's explanation, and questioned if the rezoning failed that included the variances and bills of assurance. Jonathan Curth: There were no variances and the Bills of Assurance were not submitted before the vote was taken but still felt comfortable with their vote. Council Member Jones: Thank you. The City Council received 3 public comments on this ordinance. Council Member Jones, stated this was a difficult item and that he had received a lot of comments from the community. He felt that the perspective had changed but, there were still concerns. He was leaning toward supporting this rezoning and believed that the community's concerns regarding infrastructure were valid. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 5 of 13 Council Member Wiederkehr, stated the Bill of Assurance only limited the number of lots and did not directly affect pricing. Council Member Berna, asked Jonathan Curth to address the concerns regarding infrastructure. Jonathan Curth: It is too soon to know an answer to that question. There are adequate water connections and some lift stations are at capacity or needed repairs, I'm not sure what impacts a development may have. Council Member Berna: If the rezoning passes and gets to a higher level of review, would it be the developer's responsibility to get the sewer up to code? Jonathan Curth: That is correct. Council Member Moore, appreciated all the collaboration and believed the council had identified housing as a main concern. She stated that her concern was the infrastructure strain and was anticipating tremendous gaps on the rise. She opinioned council should not consider the Bill of Assurance and that Fayetteville needed the housing for individuals. Council Member Bunch, requested that Jonathan Curth sum up the infrastructure concerns regarding road level and water level. Jonathan Curth, explained the decision was made by the Street Committee at the time knowing there would be periodic flooding, to only raise the road. Asked Council Member Bunch if that answered her question. Council Member Bunch, opinioned Fayetteville needs the housing, but unfortunately the road is insufficient. She explained that often developments drive infrastructure. Council Member Berna: If the developer put 135 homes on the proposed development, they would not be required to fix the roads from flooding. Jonathan Curth: The City would most likely have to take an assessment of the area and other considerations for infrastructure changes. There is a basket of infrastructure improvements that would need to be weighed against one another. Council Member Berna, felt the properties that had not been developed yet are difficult to develop. Requested the council to leave item on the second reading to give citizens and developer more time to find middle ground. Council Member Jones, questioned what else the Council needed to make an informed decision. Jonathan Curth: From staff s perspective I look to the council to solicit information. I would need more direction from council regarding what their expectations are moving forward if the item is left on the seconding reading. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 6 of 13 Council Member Turk, explained she previously asked about "chokepoints" around the location in question. She also asked if there was a number associated with the potential infrastructure improvements or changes that would need to happen if the development went forward. She said that she would be in favor of holding this item another two weeks to get more information. She stated that she has serious concerns regarding the drainage, flooding and infrastructure needs. Council Member Bunch: Will new lift stations would be required or if the existing lift stations are at capacity? Jonathan Curth: Tim Nyander would be better suited to answer this question. Tim Nyander, Utilities Director, stated lift station number one is limited on flow right now and may be able to handle a few dozen more homes and would need improvements. He said lift station number two would be at capacity with the 350-house proposal and would need to be upgraded. He said lift station number 3 had weather issues that could increase flow problems and would need to be smoke tested to gain a better understanding of its capacity. Council Member Bunch: Where are the nearest tier centers? Jonathan Curth: I believe the nearest tier station is a two-tier station at the corner of Crossover and Huntsville Road. Council Member Wiederkehr: The map shows it could be a possibility to upgrade some lift stations and lines but, not create a new lift station. Tim Nyander: The statement seems correct and we would want to add more lift stations if possible. Council Member Wiederkehr, remarked that a major concern of his is if developer is required to build a lift station, then the City of Fayetteville would gain another lift station to take care of with taxpayer dollars. He felt the developer was approaching the council responsibly with the request for the new development. Council Member Turk, asked Tim to estimate what an upgrade to a lift station could cost. Tim Nyander, estimated the project's cost to be $400,000 - $500,000. He broke down the project into pieces; new pump $50,000470,000, new generator $100,000-$200,000, and explained the electric costs have risen to 4 times more than they were previously. Council Member Turk, asked if lift station 3 was on the current CIP list for repairs or upgrades. Tim Nyander, stated that the lift station had infiltration issues and was not on the immediate list for upgrades or repairs. Council Member Turk, asked if the development proceeded would the lift station become a higher priority for smoke tests and other inspections. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 7 of 13 Tim Nyander: Smoke testing is on the list and I will certainly be looking at that lift station a lot closer. Council Member Berna, asked if lift station 1 would need to be upgraded if a couple dozen homes were built or if the development proceeds. Tim Nyander, stated that lift station 1 would need to be upgraded, lift station 2 had already been upgraded and lift station 3 was the City of Fayetteville's responsibility. Lift station 1 and 2 would be the developer's responsibility. Council Member Jones, was in favor of holding the item on the second reading and requested the developer and citizens to potentially have another meeting to answer the questions that had been brought to the council's attention. Council Member Bunch, asked Jonathan Curth to remind the council of what Council Member Turks questions were. Jonathan Curth, relayed information regarding drainage concerns, different sub -basins and flow paths for the area. He covered the drainage issues on a topographic map and asked for council to specify their drainage concerns so he could provide more accurate information in alignment with their expectations. Council Member Turk, asked if Jonathan could explain the topographic slide. Jonathan Curth, explained the topographic slide point by point. Council Member Turk, asked Jonathan to provide a slide that represents where most of the flooding occurs, specifically around chokepoints. Council Member Berna: Two weeks ago, nobody spoke in favor and now public opinion seems to be more open to the idea, tabling for another two weeks would make the most sense. Council Member Wiederkehr, asked if the vote would need a simple majority or if this needs 5 affirmative votes to pass? City Attorney Kit Williams: Yes, to pass this item it would need 5 affirmative votes. This item was left on the second reading. New Business: Fill Vacancy for City Council Member / Ward One, Position One (Resolution): A resolution to call a Special Election on November 14, 2023 to fill a vacancy in the Office of the City Council Member for Ward One, Position One of the City of Fayetteville. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 8 of 13 City Attorney Kit Williams: Mayor it sounds funny that you have a resolution that's already presupposing what you are going to do but, our legislative system you have to put a resolution in, in order to get the item before Council. So really the first thing that should come before Council, and the first thing that you need to do, I stated this to you in my memo accompanying this, is you need to make a decision about whether or not the Council will appoint a City Council member or will they call a special election. This is an interior motion, like a motion to table which means it can't be decided by the number of Council Members, members of the Council that are here and participating so because Holly has not been able to sign in, I'm afraid she's flying and that makes it difficult, I think maybe to participate in a meeting. Then there are really only seven persons, I mean, yeah, seven persons including the Mayor, including the Mayor because we have two Council members, one gone for a quite a while and one that is just in the air so that leaves seven that the initial motion would only require four votes, one where the other would make the decision whether or not you're going to call an election or appoint a council member and that should be your first order of business. Now once you have that, I have two resolutions already proposed, one of them the Mayor already read but, I also have one prepared if you wanted to appoint a Council member, so I am just trying to say that is your decision, not trying to take the decision away from you. Whatever the motion is and whoever prevails on that, then that will be the resolution we will be looking at. But, then at that point, it will take five votes still to pass that resolution even though there is something in the actual statue that sets all this out, that would allow us not to have to count our missing Council Member who is not sitting but, it doesn't allow you to discount someone who is an elected Council Member but not here. So that would leave us at eight and to get a majority vote, you still must have five. City Council Members expressed their confusion regarding the motions and process. City Attorney Kit Williams: I'll make it really easy, the initial motion you can win the floor but for the resolution, either resolution, you will need 5 affirmative votes. Council Member Bunch, stated the resolution needed 5 votes to pass. City Attorney Kit Williams: To pass either resolution you would need five. Mayor Jordan, questioned to hold a special election or appointment that there needs to be 4 affirmative votes. City Attorney Kit Williams: That's not a resolution or an ordinance, it's just motion one of the Council Members needs to make, that you make a motion to either appoint or call a special election. Council Member Bunch, stated that given the length of time left on Sonia Harvey's term it was important to let the citizens of Ward 1 have their say. She asked Kit to explain the process. City Attorney Kit Williams: Let's look at calling a special election first. The state law controls all the timing on that. There is only a two week period that allows gathering of petitions and signatures, same thing as if you are running because there is only about a two week period when you want to run for City Council and with not a special election, a general election that you're 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 9 of 13 allowed to collect signatures in a two week period. So that is the same basic thing we have, two week period which would begin on July 1 lth that way there would be some time for somebody to get their petitions together but, petitions as Kara can tell you also are basically what's required by the Secretary of State and state statues so these form petitions are available for anybody that would want to run. You all have filled them out in the past as have L They are very standard, and it is something that anybody that is going to be on the Council and run for election is going to fill out these petitions. Of course, they are limited to people in Ward One. Nobody outside of Ward One would be able to sign the petition, that must be Ward One only. What I had here is the petition for candidacy shall begin on July 1 Ith and end at noon on July 251h which is two weeks later. When all the petitions from municipal candidates shall be provided to the Washington County Clerk's Office. They are not actually turned in to our office, they are turned into the Washington County Clerk's Office. That's where all the records, all the voting records are so they will check the signatures and at that point then the ballot position drawing would be on or before August I" at the place time and date selected by the Washington County Election Commission. Of course, they are the ones who control the whole election, prepare the ballot, usually the ballot is sent to my office but, it is standard. Whatever the election commission wants, that's what they do and handle the election. The election would be on November 14th of 2023 pursuant to state statue. That is the only date that is available to us. Council Member Bunch: If there is not a run-off, when does the person take office? City Attorney Kit Williams: They will be sworn in and take office immediately. Council Member Jones, asked to clarify, that a special election could be held those months were March and November. City Attorney Kit Williams: That is correct, it used to be 4 times but, that changed. Council Member Jones: If something happened to one of the sitting Council members now, how would that look or what would that mean. City Attorney Kit Williams, stated the exact same rules would apply but, if the council lost another member the same resolution would take place but, would be able to pass with 4 affirmative votes due to the legislative body already having a vacant position. Council Member Bunch, explained and reminded the council that everyone needed to be mindful of quorum requirements. She stated that meeting the minimum quorum requirements could make it difficult to pass items. City Attorney Kit Williams, stated that the council could take public comment but, they do not have to with it being an internal motion. Council Member Jones, requested to hear public comment. The City Council received 2 public comments on this resolution. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 10 of 13 Council Member Bunch moved to have a special election to fill Ward One Vacancy. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. City Attorney Kit Williams, stated now the council must vote to pass the resolution to call a special election. Council Member Jones moved to call a special election to fill Ward One Vacancy on November 14', 2023. Council Member Moore seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Resolution 150-23 as recorded in the office of the City Clerk Fayetteville Heritage & Historic Preservation Plan: A resolution to approve the Fayetteville Heritage and Historic Preservation Plan. Britin Bostick, Long Range Planner, explained the objectives and goals of the plan including different benchmarks and other content within the plan. Council Member Jones, thanked Britin and the team for putting the plan together. Council Member Turk, was thankful for all the hard work that went into putting this plan together. Council Member Jones moved to approve the resolution. Council Member Turk seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Resolution 151-23 as recorded in the office of the City Clerk Crossland Heavy Contractors, Inc (Change Order #1): A resolution to approve Change Order # 1 to the Construction Manager at Risk Contract with Crossland Heavy Contractors for the Lake Fayetteville Softball Renovation Project in the amount of $2,702,903.00, to establish a guaranteed maximum price for construction in the amount of $2,702,903.00, to approve a project contingency in the amount of $93,500.00, and to approve a budget adjustment - 2019 Park Improvement Bond Project. Chris Brown, Public Works Director, explained the change order and the items that were included in the scope of the change order. He stated that Crossland had been a great contractor to work with in the past. The project would start immediately once the contract was signed and the work would be completed by February 2024. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 11 of 13 Council Member Wiederkehr moved approve the resolution. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Resolution 152-23 as recorded in the office of the City Clerk Ordinance Amendment §118.01 (Short Term Rental Density Cap): An ordinance to amend § 118.01 Applicability of the Fayetteville City Code to reduce the citywide density cap for Short Term Rentals to 475, and to declare an emergency. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director, explained the overview of the Short -Term Rental Density Cap ordinance. He explained the differences between Conditional Use Permits, Short -Term Rentals, and the differences between Type One and Type Two short term rentals. He then summarized the Ordinance Review agenda and explained the public comment that had been received. Council Member Berna, remarked that with the absence of Council Member Hertzberg he would do his best to explain the thought process behind the density cap number. The number decided for the cap was a compromise between all members involved and that the amended cap number would allow a year and a half of growth for additional short-term rentals. The amendment will have no effect on short-term rentals that are already permitted. Council Member Moore, agreed with Council Member Berna's summation. She encouraged the public to weigh in on the conversation regarding short term rentals. The City Council received 7 public comments on this ordinance. Council Member Bunch, stated the agreement to have a 3rd party contractor identify short-term rentals that are operating without a license had been signed and that the City would be enforcing the ordinance more strictly. Council Member Berna, asked how the legal injunction in Bella Vista could possibly affect the City of Fayetteville. City Attorney Kit Williams, stated that it should not affect the City of Fayetteville and that now it was a preliminary injunction. He had not read Bella Vista's ordinance and that the City of Fayetteville has had their ordinance in place for a while. The City has the protection of the sunset clause and can defeat a lot of actions that could possibly come against the city. He states it will be up to the council to renew the Sunset Clause however they see fit when it becomes time to do so. The conservative recommendation would be to implement another sunset clause as a failsafe but, the City of Fayetteville is not in immediate danger and does not anticipate a lawsuit at this time. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 12 of 13 Council Member Wiederkehr, commended the Ordinance Review Committee for their work and highlighted that this decision would not affect individuals operating legally. Council Member Bunch, asked what the emergency clause associated with the ordinance was for. City Attorney Kit Williams, stated the emergency clause is in section two and that he did not draft the clause. It was up to the city council to set the density cap immediately. There are only six city council members present and all six must have an affirmative vote to pass the emergency clause. Council Member Bunch: If the emergency clause is passed, when does it go in to affect? City Attorney Kit Williams: It will go in to affect as soon as Mayor Jordan signs it after it is passed. Council Member Bunch: If the ordinance amendment is passed, when will it go in to affect? City Attorney Kit Williams: It will go into effect 31 days after signing. Council Member Jones, asked for clarification on the number of votes needed to pass the item. City Attorney Kit Williams, reiterated his previous explanation and added that the Mayor is not allowed to vote on an emergency clause. City Attorney Kit Williams: If the vote is 5-1 it will fail. City Attorney Kit Williams read the ordinance. Council Member Turk moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. City Attorney Kit Williams read the ordinance. Council Member Jones moved to suspend the rules and go to the third and final reading. Council Member Moore seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Mayor Jordan asked shall the ordinance pass. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes July 6, 2023 Page 13 of 13 City Attorney Kit Williams: If you wish to pass the emergency clause there needs to be a motion and a second. Council Member Jones moved to pass the emergency clause. Council Member Moore seconded the motion. Upon roll call the motion passed 6-0. Council Members Turk, Jones, Moore, Wiederkehr, Berna and Bunch voted yes. Council Member Holly Hertzberg was absent and Ward 1, Position 1 is vacant. Ordinance 6672 as Recorded in the office of the City Clerk Announcements: City Clerk Treasurer Kara Paxton, explained there were packets available that provided information on running for public office that included filing times and what was and was not allowed. City Council Agenda Session Presentations: Sales Tax Report - Paul Becker and Energy Report - Peter Nierengarten City Council Tour: None Adiournment: 8:07 p.m. Lioneld Jordan, Mayor Kara Paxton, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, July 11, 2023 4:30 PM City Hall Room 219 City Council Members Vacant Ward 1 Council Member D'Andre Jones Ward 1 Council Member Sarah Moore Ward 2 Council Member Mike Wiederkehr Ward 2 Council Member Scott Berna Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton Pagel of 666 City Council Meeting Tentative Agenda July 11, 2023 ZOOM INFORMATION: 1. WEBINAR ID: 879 5742 0781 PUBLIC REGISTRATION LINK: HTTPS://US06WEB.ZOOM.US/WEBINAR/REGISTER/ WN PYCSGGBZTGGTKAEHSYUEGQ CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS 1. 2022 AUDIT REPORT - CHIEF FINANCIAL OFFICER A. CONSENT A.1. APPROVAL OF THE JULY 6, 2023 CITY COUNCIL MEETING MINUTES (2023-554) A.2. EVANS CONSTRUCTION AND REMODELING LLC (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT (2023-867) A.3. FPD POLICIES 122.3141.3.6 / 49.1.1 / 61.1.11 (RESOLUTION): A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND 61.1.11 DWI, DUI (2023-870) B. UNFINISHED BUSINESS B.1. RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD: A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET City of Fayetteville, Arkansas page 2 Page 2 of 666 City Council Meeting Tentative Agenda July 11, 2023 ADJUSTMENT IN THE AMOUNT OF $17,500.00 (2022-236) FOR ITEM HISTORY FROM DECEMBER 6, 2022 THROUGH JANUARY 17, 2023, CONTACT THE OFFICE OF THE CITY CLERK TREASURER. AT THE JANUARY 17, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.2. AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES: AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES AS RECOMMENDED BY THE COST OF SERVICE STUDY CONDUCTED BY BLACK & VEATCH (2022-319) FOR ITEM HISTORY FROM JUNE 21, 2022 THROUGH MARCH 7, 2023 CONTACT THE OFFICE OF THE CITY CLERK TREASURER. AT THE MAY 16, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING AND TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.3. MENTAL HEALTH FIRST AID CERTIFICATION (RESOLUTION): A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES (2023-827) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE JULY 18, 2023 CITY COUNCIL MEETING. B.4. REZONING-2023-0014: (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 2023-014 LOCATED SOUTHEAST OF DEAD HORSE MOUNTAIN ROAD AND GOFF FARM ROAD IN WARD ONE FOR APPROXIMATELY 112.98 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE SUBJECT TO A BILL OF ASSURANCE TO NC, NEIGHBORHOOD CONSERVATION; CS, COMMUNITY SERVICES; AND R-A, RESIDENTIAL AGRICULTURAL (2023- 792) AT THE JUNE 20, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON City of Fayetteville, Arkansas page 3 Page 3 of 666 City Council Meeting Tentative Agenda July 11, 2023 THE FIRST READING. AT THE JULY 6, 2023 CITY COUNCIL MEETING, THIS ITEM WAS LEFT ON THE SECOND READING. C. NEW BUSINESS C.1. ADEQ ISSUANCE OF PERMITS: A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS (2023-905) C.2. AMEND CODE OF ORDINANCES §33, ARTICLE X - HISTORIC DISTRICT COMMISSION: AN ORDINANCE TO AMEND ARTICLE X HISTORIC DISTRICT COMMISSION IN CHAPTER 33 DEPARTMENTS, BOARDS, COMMISSIONS, AND AUTHORITIES OF THE FAYETTEVILLE CITY CODE (2023-868) C.3. REZONING-2023-0015: (1009 S. HAPPY HOLLOW RD./BURLESON- MCCLURE, 565): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI- FAMILY, 24 UNITS PER ACRE (2023-871) CA. 2024-2028 CAPITAL IMPROVEMENTS PLAN: A RESOLUTION TO ADOPT THE 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN (2023-879) PROPOSED AGENDA ADDITIONS D. CITY COUNCIL AGENDA SESSION PRESENTATIONS D.1. 5 YEAR CAPITAL PLAN DISCUSSION - PAUL BECKER E. CITY COUNCIL TOUR F. ANNOUNCEMENTS G. ADJOURNMENT City of Fayetteville, Arkansas page 4 Page 4 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 CITY COUNCIL MEMO 2023-867 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir DATE: June 28, 2023 SUBJECT: Approval of a Contract with Evans Construction LLC., for the re -roofing project at the Wilson Park Historical Cabins in the amount of $43,245.00. RECOMMENDATION: Staff recommends the approval of the contract with Evans Construction LLC for the re -roofing project at Wilson Park Historic Rock Structures in the amount of $43,245.00. BACKGROUND: The existing roofing system has surpassed its life cycle, and there were drainage issues on the east side of the building. DISCUSSION: Since the existing roof structure was not historically accurate, and it had surpassed its life cycle, there is the opportunity to revert it back to its original appearance. The scope of work includes demolition of the existing wood truss and plywood structure, installation of a new insulated TPO roof system, and new scuppers and downpouts. Additional work on the project with other vendors will include underground electrical services, flat canopies between the cabins, a storm drain and French drains on the west side. BUDGET/STAFF IMPACT: A budget adjustment from Capital Reserves in the amount of $75,000 will be allocated for this project. ATTACHMENTS: 2023-867 SRF Wilson Park Stone Structures, 2023-867 BA Wilson Park Stone Structures, Contract Evans Construction -Wilson Park Historic Stone Strucutres, Bid Tab Stone Structure Demo and Roofing Wilson Park 2 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 5 of 666 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-867 Approval of a Contract with Evans Construction LLC., for the re -roofing project at the Wilson Park Historical Cabins in the amount of $43,245.00. A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Evans Construction and Remodeling, LLC in the amount of $43,245.00 for the Wilson Park Historic Stone Structure Roofing Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Page 6 of 666 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2023-867 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/26/2023 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Approval of a contract with Evans Construction LLC in the amount of $43,245.00 for the reroofing of the Wilson Park Historical Cabins and approval of a budget adjustment in the amount of $75,000 to allow for additional work including electrical services, flat canopies between the cabins, drains, etc. Budget Impact: 4470.140.8900-5315.00 4470.140.8900-5400.00 Sales Tax Capital Improvements Account Number Fund 02046.2301 Building Improvements - Wilson Park Historical Cabins Project Number Budgeted Item? No Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 43, 245.00 $ 75,000.00 31,755.00 Previous Ordinance or Resolution # Approval Date: V20221130 Page 7 of 666 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FACILITIES MANAGEMENT (140) /Org2 2023 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract with Evans Construction LLC in the amount of $43,245.00 for the reroofing of the Wilson Park Historical Cabins and approval of a budget adjustment in the amount of $75,000 to allow for additional work including electrical services, flat canopies between the cabins, drains, etc. COUNCIL DATE: ITEM ID#: 7/18/2023 2023-867 Holly Black 612612023 77:35 AM RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: CHKD/POSTED: TOTAL Account Number 75,000 75,000 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2023530 Account Name 4470.140.8900-5315.00 43,245 - 02046 2301 EX Contract Services 4470.140.8900-5400.00 4470.001.9470-4999.99 31,755 - - 75,000 02046 2301 EX RE Building & Grounds - Maintenance Use Fund Balance - Current I of 1 Page 8 of 666 City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC This contract executed this day of 2023, between the City of Fayetteville, Arkansas, and . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Evans Construction and Remodeling LLC at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete the demolition, roofing scuppers and downspouts at the Wilson Park Historic Stone Strucutres per the quote dated 4/19/23. 2. The City of Fayetteville shall pay $43,245.00 based on their bid proposal in an amount not to exceed $ $43,245.00 . Payments will be made after approval and acceptance of work and submission of invoice. Payments will be_ made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Evans Construction and Remodeling LLC consist of this Contract and the following documents attached hereto, and made a part hereof: A. Quote dated 4/19/23 bid proposal. B. The Bid Tabulation. C. Olsson drawing Labeled Police Substation Plan and Details dated 12-10-21. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Evans Construction and Remodeling LLC 5. Evans Construction and Remodeling LLC shall not assign its duties under the terms of this agreement. 6. Evans Construction and Remodeling LLC agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Evans Construction and Remodeling LLC shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC Page 1 of 3 Page 9 of 666 10 11 12 13 work on the project under this contract is not protected under Worker's Compensation Insurance, Evans Construction and Remodeling LLC shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance shall be paid by Evans Construction and Remodeling LLC Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. This contract may be terminated by the City of Fayetteville or Evans Construction and Remodeling LLC with 30 calendar days written notice. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC Page 2 of 3 Page 10 of 666 WITNESS OUR HANDS THIS DAY OF , 2022. CONTRACTOR NAME 0 Signature Mayor i4, C Ele. yJ, Printed Contractor Name & Title 2,w/ �1 ATTEST (Signature) Company Secretary (Printed Name) Treasurer BusineW,dgressfi 6f j''�f < 1-f_ r 1123 C—r.A4,,*/ S-�,4,4 City, State& Zip Code Date Signed: a'z 61 CITY OF FAYETTEVILLE, ARKANSAS LIONELD JORDAN, ATTEST: (Signature) Kara Paxton, City Clerk, Date Signed: City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract — Between City and Evans Construction and Remodeling LLC Page 3 of 3 I Page 11 of 666 •_ni_61 Wilson Park Stone Structure Demolition and Roofing Evans Construction and Remodeling LLc $43,245.00 David's Roofing Company, Inc. $84,100.00 Stearman Roofing & Sheetmetal $62,852.24 Page 12 of 666 Evans Construction and Remodeling LLC Date 1123 Crutcher St 4/19/23 Springdale, AR Quote 479-530-0801 t i~ City of Fayetteville Wilson Park Bldg 675 N Park Ave. Fayetteville AR Attn: Matt Byron Job Name and Address Description Cost Demo roof 40'x100' Clean area around building of trash related to work City to provide dumpsters Material and Labor $4,900.00 Add 26 Sq, including 10% waste to flat roofs of 50 mil TPO Add 26 Sq, including 10% waste to flat roofs of 1 1/2" ISO Pricing is based upon all the decking being in good condition After demolation of gabled roof, if damage is discovered, we will submit an estimate for repair Material and Labor $32,345.00 Build 6 scupper boxes and install Connect down spots into provided french drain Material and Labor $6,000.00 Material and Labor $43,245.00 Thank You Randy Page 13 of 666 03/21 /2023 David's Roofing Company, Inc. Claim Information P.O. Box 227 Davies Prairie Grove, AR 72753 ROOFING Phone: (479) 846-2113 Company Representative Rick Logue Phone: (479) 871-0075 rick.logue@davidsroofinginc.com Matt Byron City of Fayetteville 675 North Park Avenue Fayetteville, AR 72701 (479) 575-8321 Roofing and demolition GAF EverGuard TPO Full Sheet - .060 - 10'x100' GAF EnergyGuard Polyiso Insulation - Grade 2 - 2.0 - 4'x8' Install TPO - Mechanically Fastened Other - Demolition Labor (Bid Item) Job: Matt Byron $84,100.00 TOTAL $84,100.00 Starting at $840/month with *Acorn • APPLY Page 14 of 666 IMPORTANT THINGS TO KNOW / OVERVIEW: It is the responsibility of the homeowner to move any item that could be damaged during the repair process. David's Roofing Company, Inc. is not responsible for any broken/damaged plants/shrubs. David's Roofing Company, Inc. is not responsible for damage to or repositioning of satellite dishes. David's Roofing Company, Inc. is not responsible for damaged interior air conditioner or interior gas lines, if the damage occurs due to improper installation. (Improper = Not being up to code or installer's dereliction of duty) David's Roofing Company, Inc. is not responsible for repairs of grass or driveways around the house. Payments made with credit or debit cards are subject to a 4% processing fee. Cancellation of contract invokes a 15% cancellation fee. David's Roofing Company, Inc. is not responsible for previous damage due to leaks, nor will we be responsible for any further damage if the origin of the leak is not corrected right away. David's Roofing Company, Inc.'s team does their best to clean the job sites as effectively as possible, however some debris may be missed. It is the customer's duty to look over their property for debris that may result in damages, therefore David's Roofing Company, Inc. is not responsible for damage or injury that may result from stepping on a nail, punctured tires, falling over objects, mowing over items, et cetera. ADDITIONAL TERMS. CONDITIONS. & POLICIES: David's Roofing Company, Inc. reserves the right to cancel this agreement, at any time, without penalty. Where supplements are required; (ex: additional layers, replacement of rotten/damaged decking, installation of required flashings (including flashing pans), code requirements, price fluctuations beyond our control), David's Roofing Company, Inc. will notify customer of changes, said supplements will become part of this contract and subject to the terms and conditions thereof. David's Roofing Company, Inc. employees are fully covered by Workman's Compensation and General Liability. This is a firm bid. No credits will be given for unused materials left at the job site. Unused materials will be picked up by our supplier or a David's Roofing Company, Inc. employee. It is the customer's responsibility to monitor all jobsite materials that have been delivered to their property while our team is away, therefore replacement of stolen materials are not the responsibility of David's Roofing Company, Inc. Failure to pay full contracted amount will result in any and all warranties to become null and void. If contract is not paid in full within 30 days, a lien will be placed on the property and all lien/legal costs will be added to the balance due. Outstanding balances beyond 30 days are subject to late fees and interests. WARRANTY INFORMATION: David's Roofing Company provides a 5 year warranty on any full roof replacements using asphalt shingles. David's Roofing provides a 1 year warranty on all repairs, covering only our repair work. All other jobs that are not full asphalt roof replacements or repairs will have a 2 year warranty. Warranty periods are the same for both residential or commercial. This warranty covers all workmanship related leaks or damages. The manufacturer's warranty will cover any material defects. No warranty covers an "act of nature" event. If there is a warrantable event that occurs, you will need to contact David's Roofing Company before anyone else. If any person besides a David's Roofing Company employee or someone contracted by David's Roofing Company works on this roof, the warranty will be voided. David's Roofing Company will then remedy the leak/damages to mutual satisfaction of all parties involved. David's Roofing Company will be held responsible for any reasonable damages caused by the leak. David's Roofing Company, if found responsible, will replace damaged items to the shape they were in before the leak. UNDERSTANDING OF POLICY: By signing my name below, I certify that I have read the above information, any questions concerning these policies have been discussed. My signature certifies my understanding/agreement with the above policies. I understand I am responsible for all charges not paid by insurance. A photocopy of this document is as valid as the original. You may receive a copy of this document upon request. ACCEPTANCE OF PROPOSAL: The noted prices, specifications, and conditions as listed on this agreement are hereby accepted. David's Roofing Company, Inc. is authorized to do the work as specified. PRE -CONSTRUCTION OR "IMPORTANT" LIEN NOTICE: I understand that each contractor, subcontractor, laborer, supplier, architect, engineer, surveyor, appraiser, landscaper, abstractor, or title insurance agent supplying labor, services, material, or fixtures is entitled to a lien against the property if not paid in full for the labor, services, materials, or fixtures used to improve, construct, or insure or examine title to the property even though the full contract price may have been paid to the contractor. I realize that this lien can be enforced by the sale of the property if necessary. I am also aware that payment may be withheld to the contractor in the amount of the cost of any services, fixtures, materials, or labor not paid for. I know that it is advisable to, and I may, require the contractor to furnish me a true and correct full list of all suppliers and service providers under the contract, and I may check with them to determine if all materials, labor, fixtures, and services furnished for the property have been paid for. I may also require the contractor to present lien waivers by all suppliers and services provided under the contract before I pay the contractor in full. If a supplier or other service provider and contractor with a check made payable to them jointly. Company Authorized Signature Customer Signature Customer Signature Date Date Date Page 15 of 666 Stearman Roofing & Sheet Metal 391 Jean Mary Ave Springdale, AR 72762 License #0351350523 Date:03/22/2023 To: Matthew Byron Ref: 675 North Park Avenue Fayetteville, AR 72701 Ansbil' STEARMAN ROOFING Office: (479) 361-1400 Mobile: (479) 313-0005 Fax: (479)361-1401 kcheader@stearmanroofing.com Stearman Roofing Proposes: 1. Demo: Remove Existing Shingle Roof, Decking and Support. 2. Furnish and Install Elevate (Firestone) .60 MIL Mechanically Fastened TPO Roofing System Over%" HD Coverboard. 3. Furnish and Install Crickets to Divert Water to Scuppers. 4. Furnish and Install all Roof Related Flashings. 5. Furnish and Install .24 Gauge Steel Kynar 500 Prefinished Wall Cap, Collector Heads and Downspouts (Standard Colors Apply). 6. Tie in Downspouts to New Drainage System. 7. 20-Year Elevate Labor and Material Roof Warranty. 2-Year Workmanship and Labor Warranty. BID Price: $62,852.24 Note: City of Fayetteville to Provide the Following: Trim all Trees Around Buildings. Electrical and/or Gas Lines to be Re -Located as Needed. Provide Dumpsters for Trash. Though this Project Seems Straight Forward There Could be Unforeseen Problems Once Demo Starts. Change Orders will be Provided for Approval as Needed. Respectfully Submitted J�.�. 0 Kevin Cheader Page 16 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 TO: Mayor Jordan and City Council THRU: FROM: Mike Reynolds, Police Chief DATE: June 27, 2023 SUBJECT: Police Department Policies RECOMMENDATION: CITY COUNCIL MEMO 2023-870 Council approves a resolution adopting Fayetteville Police Department policies 22.3 Secondary Employment, 41.3.6 Narcotic Overdose Intranasal Naloxone, 49.1.1 Peer to Peer Support Program, and 61.1.11 DWI, DUI. BACKGROUND: The Fayetteville Police Department is currently in the process of reviewing and updating policies to make necessary changes and to meet new protocols. DISCUSSION: Fayetteville Police Policy 22.3 Secondary Employment is an existing policy that contains changes to meet new protocols. Fayetteville Police Policy 41.3.6 Narcotic Overdose Intranasal Naloxone is an existing policy that contains changes to expand the authorization for use of naloxone to more police department employees. Fayetteville Police Policy 49.1.1 Peer to Peer Support Program is an existing policy that contains additions for reporting requirements and changes to meet new practices. Fayetteville Police Policy 61.1.11 DWI, DUI is an existing policy that contains changes to meet new protocols. These policies are attached to the agenda packet, and all changes to these existing policies have been highlighted. BUDGET/STAFF IMPACT: These policies will not have any impact on budget or staff at this time. ATTACHMENTS: SRF&M - FPD Policies - June 2023, 22.3 - Secondary Employment, 41.3.6 - Narcotic Overdose Intranasal Naloxone, 49.1.1 - Peer to Peer Support Program, 61.1.11 - DWI, DUI Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 17 of 666 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-870 Police Department Policies A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3 SECONDARY EMPLOYMENT, 41.3.6 NARCOTIC OVERDOSE INTRANASAL NALOXONE, 49.1.1 PEER TO PEER SUPPORT SYSTEMS, AND 61.1.11 DWI, DUI BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Fayetteville Police Department policies 22.3 Secondary Employment; 41.3.6 Narcotic Overdose Intranasal Naloxone, 49.1.1 Peer to Peer Support Systems, and 61.1.11 DWI, DUI. Page 1 Page 18 of 666 Mike Reynolds, Chief of Police Submitted By City of Fayetteville Staff Review Form 2023-0870 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/27/2023 POLICE (200) Submitted Date Division / Department Action Recommendation: Council approves a resolution adopting Fayetteville Police Department policies 22.3 Secondary Employment, 41.3.6 Narcotic Overdose Intranasal Naloxone, 49.1.1 Peer to Peer Support Program, and 61.1.11 DWI, DUI Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ Available Budget $ - Does item have a direct cost? No Item Cost $ Is a Budget Adjustment attached? No Budget Adjustment $ Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: Page 19 of 666 CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF JULY 18, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: June 27, 2023 SUBJECT: Police Department Policies CITY COUNCIL MEMO W1, RECOMMENDATION: Council approves a resolution adopting Fayetteville Police Department policies 22.3 Secondary Employment, 41.3.6 Narcotic Overdose Intranasal Naloxone, 49.1.1 Peer to Peer Support Program, and 61.1.11 DWI, DUI. BACKGROUND: The Fayetteville Police Department is currently in the process of reviewing and updating policies to make necessary changes and to meet new protocols. DISCUSSION: Fayetteville Police Policy 22.3 Secondary Employment is an existing policy that contains changes to meet new protocols. Fayetteville Police Policy 41.3.6 Narcotic Overdose Intranasal Naloxone is an existing policy that contains changes to expand the authorization for use of naloxone to more police department employees. Fayetteville Police Policy 49.1.1 Peer to Peer Support Program is an existing policy that contains additions for reporting requirements and changes to meet new practices. Fayetteville Police Policy 61.1.11 DWI, DUI is an existing policy that contains changes to meet new protocols. These policies are attached to the agenda packet, and all changes to these existing policies have been highlighted. BUDGET/STAFF IMPACT: These policies will not have any impact on budget or staff at this time. Attachments: Fayetteville Police Policy 22.3 Secondary Employment Fayetteville Police Policy 41.3.6 Narcotic Overdose Intranasal Naloxone Fayetteville Police Policy 49.1.1 Peer to Peer Support Program Fayetteville Police Policy 61.1.11 DWI, DUI Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 20 of 666 FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCEDURES, AND RULES Subject: 22.3 Secondary Employn Reference: Arkansas Statute 12-9-102 CALEA: 22.2.4. 22.2.5 I. Purpose Effective Date: December 20.2022 Version: 6 No. Paizes: 4 To establish guidelines for secondary employment by members of the Fayetteville Police Department (FPD). II. Policy It is the policy of the FPD to allow agency personnel to engage in approved secondary employment opportunities within the guidelines of this policy [CALEA 22.2.4]. III. Definitions A. Extra -Duty Employment — secondary employment wherein the actual or potential use of law enforcement powers is anticipated. B. Off -Duty Employment — secondary employment wherein the actual or potential use of law enforcement powers is not anticipated. IV. Departmental Limitations A. Employees may not engage in employment that is a threat to the status and dignity of law enforcement as a professional occupation. Employment representing such a threat includes, but is not limited to: [CALEA 22.2.4] 1. Employment at establishments that promote obscenity or pornography as defined by the Arkansas Criminal Code. 2. Any employment where the dispensing or consumption of alcoholic beverages is the primary function of the business. This prohibition does not include approval obtained by the Chief of Police for working special events where alcoholic beverage permits have been granted. 3. Any employment where gambling occurs as the main source of activity. (This does not include civic fund-raising events where the proceeds are used to support legitimate charities or other nonprofit agencies). 4. Any employment where the employer is involved in a labor or civil rights dispute. 5. Any employment with individuals or companies of questionable business 22.3 Secondary Employment Page 1 of 4 Page 21 of 666 interest where there could be a decrease in trust and confidence from the public. 6. Any employment whereby the nature of such employment would interfere with the performance of official duties, jeopardize in any manner the impartial position of the department or create a liability concern that might involve the employee violating any procedure, ordinance or law. 7. Any employment that might present potential conflicts of interest for employees between the departmental duties and their duties for a secondary employer. 8. Any employment that creates a decrease in trust and confidence from the public. B. To be eligible for secondary employment, employees must be in good standing with the department. The employee's history of past performance shall be taken into consideration by the Chief of Police when determining eligibility. C. Employees must have completed the Field Training Program before being eligible to work extra -duty employment. D. Employees absent from duty, due to sickness, may not engage in secondary employment during the hours in which they were regularly scheduled to work. E. Employees on light duty status, extended sick leave (more than three consecutive days), worker's compensation, FMLA, administrative leave or suspension are not authorized to work any extra -duty employment without the written consent of the Chief of Police. F. Employees will not engage in any secondary employment that might affect the objectivity and independence of their judgment or conduct in performing their official duties and responsibilities. G. Work hours for all secondary employment must be scheduled in a way that does not conflict nor interfere with the employee's official performance of duty. Special consideration will not be given to scheduling of the employee's duty hours to accommodate secondary employment. H. All employees of the department engaged in secondary employment are subject to call out in case of emergency and will be expected to leave any other employment in such situations. Employees will not report to duty physically or mentally exhausted to the point where their performance is affected because of any secondary employment. J. Extra -duty employment is limited to within the corporate limits of the City of Fayetteville. Off -duty employment may be authorized outside the city limits. V. Guidelines 22.3 Secondary Employment Page 2 of 4 Page 22 of 666 A. All employees must complete an annual review of FPD Policy 22.3 (Secondary Employment) and sign off on the requirements and expectations for participating in secondary employment. B. For all secondary employment assignments for sworn employees that are scheduled through the Special Operations Division, the Chief of Police or his/her designee will approve the assignment in writing before it is posted or filled. Sworn employees will not have to complete a Request for Approval Of Secondary Employment Outside Department form for assignments scheduled through the Special Operations Division. C. The following criteria must be completed on all secondary employment assignments or requests for sworn employees that are not scheduled through the Special Operations Division. 1. A Request for Approval OfSecondary Employment Outside Department form must be completed in the Laserfiche software, and sworn employees must sign the form, indicating they understand the expectation for the assignment. 2. The Request for Approval of Secondary Employment Outside Department form shall also contain the significant aspects of the secondary employment job the employee is seeking [CALEA 22.2.5 e.]. 3. The Request for Approval OfSecondary Employment Outside Department form will automatically be routed via Laserfiche to the Chief of Police or his/her designee [CALEA 22.2.5 a.]. 4. Within 72 hours, the sworn employee will receive an email through the Laserfiche software approving or denying the secondary employment request. 5. The Chief of Police, or his/her designee, will have final approval or disapproval authority for the requests of secondary employment. 6. Sworn employees are not authorized to work secondary employment assignments until the Chief of Police or his/her designee approves the secondary employment request, so sworn employees are strongly encouraged to submit these requests as early as possible. 7. On -going secondary employment requests must be resubmitted at the beginning of each calendar year. 8. A copy of all secondary employment forms will be routed in the Laserfiche software to the administrative assistant in the Administration Division for record retention. Records for secondary employment assignments shall be kept for a period of five years. [CALEA 22.2.5 d.] D. Non -sworn employees are required to submit an Outside Employment Request form through their chain of command to the Chief of Police or his/her designee and the City Attorney, in compliance with City of Fayetteville Policy and Procedure HR-15. a The Outside n.....t,..,.... ent F,,..ms aFe leeated ill the City f c tt ip r fItFaije (C-OFI) under- the -Fefffls" tab. 2. A Request for Approval of Secondary Employment Outside Department form must be completed in the Laserfiche software, and non -sworn employees must sign the form, indicating they understand the expectation for the assignment. 3. The Request_ for Approval of Secondary Employment Outside Department form shall also contain the significant aspects of the secondary employment job the employee is seeking. 22.3 Secondary Employment Page 3 of 4 Page 23 of 666 4. The Request for Approval of Secondary Employment Outside Department form will automatically be routed via Laserfiche through the employee's chain of command to the Chief of Police or his/her designee and the City Attorney. 5. The Chief of Police, or his/her designee, will have final approval or disapproval authority for non -sworn employee requests of secondary employment. [CALEA 22.2.5 c.]. 6. Non -sworn employees are not authorized to work secondary employment assignments until the Chief of Police or his/her designee approves the Outside Employment Request. 7. On -going secondary employment assignments for non -sworn employees must be resubmitted at the beginning of each year. 8. The Dispatch Manager shall keep copies of all Outside Employment forms for the Central Dispatch Center employees. The administrative assistant in the Administration Division will keep the Outside Employment forms for all other non -sworn employees of the department. Records for secondary employment assignments for non -sworn employees shall be kept for a period of five years [CALEA 22.2.5 d.]. E. Once granted, approval for secondary employment can be revoked or annual renewal denied when, in the judgment of the employee's chain of command, the secondary employment becomes incompatible with departmental employment or adversely affects the employee's job performance or efficiency [CALEA 22.2.5 c.]. VI. Accountability A. All employees engaged in extra -duty employment, uniformed or plain clothes, shall abide by the Policies, Procedures and Rules of the Fayetteville Police Department [CALEA 22.2.5 b.]. B. Officers wearing his/her uniform off -duty are a representative of the department. As such, the member shall avoid non -police related job duties that would tend to detract from the professional image of the Fayetteville Police Department. Officers must conduct themselves at all times in a manner consistent with public respect for the uniform of the department [CALEA 22.2.5 b.]. C. Arrests made while engaging in secondary employment, will be turned over to the on -duty patrol shift for transport. The extra -duty or off -duty officer shall complete all necessary and required reports detailing the facts of the case. D. All sworn personnel working secondary employment are required to take enforcement action, within the jurisdiction of the department, in an emergency. Under no circumstances shall an officer refuse a request due to being "off -duty" [CALEA 22.2.5 b.]. E. All sworn personnel who are working an approved secondary employment job and engage in the duties of a law enforcement officer, as defined by Arkansas Statute 12-9-102, shall be considered "on -duty" and shall be compensated by the City of Fayetteville. 22.3 Secondary Employment Page 4 of 4 Page 24 of 666 F. The secondary employer will not be allowed to compensate sworn personnel for any time the employee was paid by the City of Fayetteville. It is the responsibility of the sworn employee to reconcile their work time through the City's timekeeping software and their secondary employer. 22.3 Secondary Employment Page 5 of 4 Page 25 of 666 FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCEDURES, AND RULES Effective Date: Subject: 41.3.6 Narcotic Overdose Intranasal Naloxone OetebeF4,-2-W Reference: A.C.A 20-13-1804 (Naloxone Access Act) Version: 2 3 CALEA: 17.5.2 No. Pages: 5 I. PURPOSE The purpose of this policy is to establish guidelines and procedures governing the utilization of intranasal naloxone administered by the Fayetteville Police Department. The objective is to reduce the number of fatalities which occur as a result of opiate overdose and protect police department employees against accidental exposure of opiates by the proper pre - hospital administration of intranasal naloxone. II. DISCUSSION This policy recognizes the Naloxone Access Act (A.C.A. § 20-13-1804), which allows a healthcare professional acting in good faith to directly or by standing order prescribe and dispense an opioid antagonist to a law enforcement officer or agency. It allows a person acting in good faith, who reasonably believes that another person is experiencing an opioid- related drug overdose, to administer an opioid antagonist that was prescribed and dispensed by a healthcare professional under this act. Employees who administer an opioid antagonist under this act are immune from civil liability, criminal liability, or professional sanctions for administering, prescribing, or dispensing an opioid antagonist under this act. III. POLICY Naloxone will only be deployed by Fayetteville Police Department Cardiopulmonary Resuscitation (CPR) certified employees have successfully completed the Intranasal Naloxone Training program and have become familiar with this policy. Intranasal Naloxone will be used for the treatment of drug overdose victims. When possible, a patrol unit shall be dispatched to any call that relates to a drug overdose. The goal of the responding employee(s) shall be to provide immediate assistance via the use of naloxone where appropriate, to provide any treatment commensurate with their training as first responders, to assist other Emergency Medical Service (EMS) or Fayetteville Fire Department (FFD) personnel on scene, and to handle any criminal investigations that may arise. 41.3.6 Narcotic Overdose Intranasal Naloxone Page 1 of 5 Page 26 of 666 IV. DEFINITIONS A. Opiate: An opiate is a medication or drug that is derived from the opium poppy or that mimics the effect of an opiate (a synthetic opiate). Opiate drugs are narcotic sedatives that depress activity of the central nervous system, reduce pain, and induce sleep. Police often encounter opiates in the form of morphine, methadone, codeine, heroin, fentanyl, oxycodone (Oxycontin®, Percocet®, and Percodan®) and hydrocodone (Vicodin(l). B. Opioid Antagonist: Any drug that binds to an opioid receptor and blocks or inhibits the effects of opioids acting on the receptor and that is approved by the United States Food and Drug Administration for the treatment of an opioid-related drug overdose. C. Naloxone: Naloxone is an opioid antagonist that can be used to counter the effects of opiate overdose. Specifically, it can displace opioids from the receptors in the brain that control the central nervous system and respiratory system. D. Medical Control Physician: The Medical Control Physician (MCP) shall be a designated Medical Doctor who is licensed to practice medicine in the State of Arkansas. The Fayetteville Police Department shall maintain an affiliation with the MCP. The Chief of Police or his/her designee shall periodically consult with the MCP to review overall training, equipment, procedures, changes to applicable laws and regulations and/or the review of specific medical cases. At his/her discretion, the MCP may assist in training members of the Fayetteville Police Department. E. Universal Precautions: Universal precautions shall mean equipment that is provided to employees of the Fayetteville Police Department which may include but not limited to nitrile protective gloves, eye protection, respirator masks, and Tyvek® protective suits. V. PROCEDURE When an employee of the Fayetteville Police Department arrives at the scene of a medical emergency prior to the arrival of EMS, and reasonably believes the person is suffering from an opiate overdose, which may be indicated by, but not limited to: A. breathing very slow or not breathing; B. blue or purplish lips or fingernails; C. limp; D. pinpoint pupils; E. vomiting or gurgling; and/or failing to respond. Employees shall take the following steps when administering intranasal naloxone. A. Prior to the assessment of a person, universal precautions should be employed by responding employees. B. Employees should conduct a medical assessment of the person to determine if he/she is possibly encountering an opiate overdose based upon an initial assessment or 41.3.6 Narcotic Overdose Intranasal Naloxone Page 2 of 5 Page 27 of 666 witness accounts to include statements made by witnesses or family members about drug use. C. If the employee reasonably believes there has been an opiate overdose, the naloxone kit should be used. D. The employee shall use the intranasal mist to administer a four (4) milligram intranasal dose of naloxone to one (1) nostril. E. The employee should observe for 2-3 minutes, and if no response, administer a second four (4) milligram intranasal dose of naloxone to the opposite nostril for a complete dosage of eight (8) milligrams. F. Employees should be aware that a rapid reversal of an opiate overdose may cause projectile vomiting by the person and/or violent behavior. G. The person being treated should continue to be observed and treated as the situation dictates. H. The treating employee shall ensure an EMS response, informing them about the treatment and condition of the person. I. The employee shall not relinquish care until relieved by a person with a higher level of training. Police canines in the course of their duties may be exposed to an opiate and experience an overdose. Employees shall take the following steps when administering intranasal naloxone to police canines. A. An employee who reasonably believes a police canine is experiencing an overdose should use a naloxone kit. B. The employee shall use the intranasal mist to administer a four (4) milligram intranasal dose of naloxone to one (1) nostril. C. The employee shall obtain medical treatment for the police canine as soon as possible. VI. REPORTING A. The treating employee shall report each intranasal naloxone deployment to the Criminal Justice Institute's Naloxone Reporting Tool at the website littps://surveys.afmc.org/surveys/?s=MTLY7L93WW. B. A case report of the event shall be completed by the treating employee prior to the end of his/her shift. The report shall detail the nature of the incident, the care given, the fact that intranasal naloxone was deployed, and confirmation the incident was reported to the Criminal Justice Institute. C. The patrol captain will assist the overseeing physician with a review of all overdose reports where intranasal naloxone was used. VII. EQUIPMENT AND MAINTENANCE A. Uniform employees whose normal duties / assignments may require them to respond to overdose incidents shall be required to carry or have immediately available their issued naloxone kit. Uniform employees are exempt from this requirement: 1. By directive from the Chief of Police or his/her designee; or 41.3.6 Narcotic Overdose Intranasal Naloxone Page 3 of 5 Page 28 of 666 2. If there is no method to keep the naloxone kits within the required temperature range. These assignments include, but are not limited to: motorcycle patrol, bike patrol, foot patrol, and employees working special events. B. A naloxone kit shall be placed in the Records Division for utilization on people exposed to opiates and showing overdose symptoms. Records Division employees shall notify the Central Dispatch Center (CDC) to ensure an EMS response. C. Evidence Division employees shall keep a naloxone kit accessible in the temperature controlled areas of the Evidence Division and in the vehicle when transporting evidence. D. Crime scene technicians shall carry a naloxone kit when responding to crime scenes and/or transporting evidence. E. Social service advocates shall carry naloxone kit when responding to calls for service. F. When conditions exist to keep the naloxone kits within the required temperature range, all other department personnel who are issued naloxone kits shall have their kits immediately available. G. It shall be the responsibility of each employee to inspect their assigned naloxone kit prior to the start of each shift to ensure the kit is intact. H. If a naloxone kit is damaged, lost, stolen or defective, the employee shall submit a memorandum through his/her chain of command. I. The Administrative Lieutenant will track damage, lost, stolen or defective equipment. J. Naloxone kits must not be stored in direct sunlight and must not be stored in temperatures below 59 degrees Fahrenheit or above 86 degrees Fahrenheit. [CALEA 17.5.2] K. The Evidence Manager will maintain an inventory documenting the quantities and expirations of naloxone replacement supplies, and he/she will keep a log documenting the issuance of replacement units. VIII. REPLACEMENT A. Employees shall notify the Evidence Division personnel and their supervisors via email when a naloxone kit has been used. B. The Evidence Division personnel or a department supervisor will be responsible for replacing naloxone kits that have been used, damaged, lost, stolen or defective. [CALEA 17.5.2] IX. TRAINING A. Employees shall receive a standardized training course with the curriculum developed by the Criminal Justice Institute prior to being allowed to carry and use naloxone. B. Employees in the Records Division, Evidence Division, crime scene technicians, social service advocates and all sworn B ciiij,loyees shall receive refresher training every two years. C. The Training Division shall develop the naloxone training curriculum, ensure employees are qualified as a trained overdose responder, and maintain all trained overdose responder training records. D. Training is mandatory for all sworn personnel, employees assigned to the Records Division, Evidence Division, crime scene technicians, social service advocates and other employees as directed by the Chief of Police or his pier designee. 41.3.6 Narcotic Overdose Intranasal Naloxone Page 4 of 5 Page 29 of 666 X. MEDICAL CONTROL PHYSICIAN RESPONSIBILITIES The Medical Control Physician, who must be an Arkansas state -licensed physician, will: A. Provide clinical consultation, expertise and oversight of medical issues related to the Intranasal Naloxone Program; B. Approve training program content and protocols as needed, in consultation with the Fayetteville Police Department Training Division supervisor; C. Approve and provide ongoing supervision of the trainers; D. Approve affiliated prescribers; E. Review reports of all administration of Intranasal Naloxone with the Fayetteville Police Department patrol captain as needed; and F. Oversee procurement of naloxone. 41.3.6 Narcotic Overdose Intranasal Naloxone Page 5 of 5 Page 30 of 666 FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCED URES, AND R ULES Effective Date: Subject: 49.1.1 Peer to Peer Support Program November 17, 2020 Reference: FPD 1.3.6, 52.1.1, GO 21 Version: -� 2 CALEA: No. Pages: 4 I. PURPOSE The purpose of the Peer to Peer Support Program (PPSP) is to provide all Fayetteville Police Department (FPD) employees the opportunity to receive emotional and tangible support through times of personal or professional crisis and to help anticipate and address potential difficulties. The FPD will continue to pursue the newest and most innovative knowledge, research, and understanding to ensure the best possible outcome for employees serving the community of Fayetteville. II. DEFINITIONS A. Critical Incident: Any situation faced by FPD personnel that causes them to experience unusually strong emotional or physical reactions which have the potential to interfere with their ability to function during or after the incident. A critical incident may be different from one individual to another. B. Critical Incident Stress: The severe or accumulative psychological stress or trauma an employee may experience during and/or following a critical incident. The stress or trauma is an abnormally strong emotional, cognitive, or physical reaction that has the potential to interfere with normal function(s) to include: 1. Physical and emotional illness; 2. Failure of usual coping mechanisms; and 3. Loss of the ability to function. C. Peer Support Event: Any debriefing, defusing, or counseling session conducted by a certified peer support member that involves the emotional or moral support of an-FPD employee who needs emotional or moral support as a result of job -related stress or an incident in which the employee was involved while acting in his or her official capacity. D. Critical Stress Debriefing: Is a supportive, crisis -focused discussion of a traumatic event. It is used exclusively for stRall groups who have encountered a powerful traumatic event. It aims at reduction of distress and a restoration of group cohesion and unit performance. A debriefing will be led by the PPSP team member/s, the Chaplain or an equally trained professionals selected by the Chief of Police. Peer to Peer Support Program Policy I of 4 Page 31 of 666 E. Critical Stress Defusing: A peer -driven group process integrating crisis intervention strategies. Defusing is a shortened version of a debriefing and takes place immediately or relatively soon after a critical incident. F. Peer Support Team Member: A wee member of the FPD Peer Support Team authorized by the Chief of Police or his/her designee. This member provides mental health intervention services to agency personnel with required and approved training in critical incident stress management. III. POLICY A. Confidentiality 1. Statement of Confidentiality: All information and correspondence pertaining to issues defined under Arkansas Code Annotated §16-40-106, shall remain confidential within the peer to peer support program. PPSP team members who violate the confidentiality rule are subject to dismissal from the group and/or disciplinary action. a. Strict confidentiality shall be maintained between peer to peer support personnel and the employee. Nothing discussed between the participants shall be divulged to any third party without express consent of the employee. However, peer to peer personnel are required to report the following circumstances to the PPSP supervisor. The PPSP supervisor shall ensure the following information is reported 4wettgh immediately to the Chief of Police or his/her designee eliaiii o i' eHi I-ai+d: (1) When there is an indication that an employee presents a clear and present danger to himself/herself or others; (2) Employees who have been involved in a violation of law that would result in disciplinary action; and (3) Disclosures of domestic violence, child or elder abuse. b. The PPSP supervisor will provide monthly reports to the Chief of Police or his/her designee. Main of eeRmnmd To ensure strict confidentiality, the report will not include any identifying information, but will include: (1) Number of contacts, (2) Hours worked, and (-3} Number of referrals. by mpei4ing en fiUffibeF Of e8fltaetS, hetws worked and 2. This policy does not alleviate the responsibilities of all employees to report acts of misconduct as outlined in FPD Policies, Procedures, and Rules and/or violations of law. B. Peer to Peer Support Operation 1. The FPD PPSP is designed to assist employees with stress management, crisis management, depression, burn -out, and suicide prevention, along with any other unforeseen complications that may arise in the law enforcement profession. The PPSP will aid employees in areas of developing healthy habits, wellness outreach initiatives, and education -based training. 2. The PPSP is not designed tine)ble to aid employees with grievance resolutions, complaints, reassignment requests, or respite from a history of poor decision -making or pattern of a deliberate performance issue. 3. The PPSP is not intended to be used as a disciplinary tool, nor is it a means to avoid discipline where such action is appropriate. This policy does not supersede any Peer to Peer Support Program Policy 2 of 4 Page 32 of 666 department directive governing discipline. The goal of this program is to assist employees in developing strategies to instill better coping mechanisms and healthier and more productive lifestyles, and to enhance the performance longevity of their careers. miseenduet as outlined in Con Polieie , Proeedures-arrd Rui-'s: C. Requests for Peer to Peer Services 1. The PPSP is ate -resource for all employees who need assistance to overcome obstacles in their professional or personal life. The ultimate goal for each employee participating in a PPSP is to maintain a productive lifestyle, instill better coping mechanisms, and enhance performance during their careers. 2. Department employees fnay velu„ af4y can seek the assistance or be referred to peer support personnel through the following methods: of (itilitied peer—fin a. By directly contacting peer support personnel; b. Depai4meat employees ean By contacting the peer support hotline that is operational 24 hours a every day. (1) The peer support hotline number will be placed on bulletin boards, common areas, maintained in dispatch and with supervisors so the number is easily accessible for all employees. (2) A PPSP team member will be assigned on -call status and will be responsible for answering the hotline when on -call. (3) It is the responsibility of the PPSP team member to reconcile their work time through the City's timekeeping software. c. Department supervisors can request peer support for an employee through the PPSP team supervisor. The employee may be displaying at least one of the following: (1) Uncharacteristic or repeated citizen complaints; (2) Abrupt changes in an employee's responses or behavior such as excessive tardiness, absenteeism, abnormal impatience, irritability or aggressiveness; (3) Irrational or bizarre thoughts or actions; (4) Erratic mood swings; (5) Indications of alcohol or drug abuse; (6) Other indications of self-destructive behavior; or (7) Any other incident that causes abnormally strong emotional reactions or feelings for the employee. d. Referral to the PPSP does not constitute mandatory participation on the part of the employee. This program is voluntary and solely at the discretion of the and the employee has the right to refuse PPSP at any time. in question. e. The PPSP team supervisor will ensure proper follow-up contacts are made with employees seeking peer support. D. Selection of Team Members 1. The selection process of team members will follow the same protocol for other specialized assignments as outlined in FPD Policy 41.1.1 (Patrol). 2. Other selection criteria include, but are not limited to: a. Be a full-time member of the department; b. Be recommended for the PPSP by a supervisor; Peer to Peer Support Program Policy 3 of 4 Page 33 of 666 c. Be recommended for the PPSP by a co-worker; d. Have at least three years of experience at the FPD; e. Past diseipli at:y aetioiis performance will be taken into consideration; and Agree to maintain confidentiality as required by law. within the guidelines pr-e�Ade4, IV. TRAINING A. Training PPSP Team Members 1. Personnel must successfully complete prescribed peer support training prior to actual involvement in the Peer to Peer Support Program. 2. PPSP team members wi14 attend training approved by the Chief of Police or his/her designee. training will meet the basic requirements from Arkansas Code Annotated § 16-40-106. B. The PPSP will shall work in conjunction with the Training Division and/or City of Fayetteville Human Resources Division to develop health, wellness, and resiliency programs for all FPD employees. C. The Training Division shall educate new employees wii! ! IvN 36entation on the FPD's health, wellness, and resiliency programs to include strategies to cope with the common difficulties encountered during a career in law enforcement within one year of employment. Peer to Peer Support Program Policy 4 of 4 Page 34 of 666 FAYETTEVILLE POLICE DEPARTMENT FAYETTEVILLE, ARKANSAS POLICIES, PROCED URES, AND R ULES Subject: 61.1.11 DWI, DUI Reference: CALEA: 61.1.5, 61.1.10. 6.1.9 NT I. Purpose Effective Date: November 5, 2020 Version: -2 3 No. Pages: 5 The purpose of this policy is to provide guidelines to aid in the effective recognition, apprehension and prosecution of persons who are driving under the influence of intoxicants a4ee ^' er a,. gs This policy shall apply to all sworn members of the Fayetteville Police Department . [CALEA 61.1. 10] II. Policy A. As part of its efforts to ensure the safety of motorists and pedestrians, theapot4ev41le Poll •e'- epat4i:neiit FPD will aggressively enforce laws pertaining to traffic violations by drivers who operate a motor vehicle while under the influence of intoxicants aleehel eI . This effort will be undertaken in the following manner: [CALEA 61.1. 9 NT] 1. By fielding specially trained and equipped personnel; 2. By identification of these offenses as a priority enforcement activity; and 3. Participation in Driving While Intoxicated (DWI) Enforcement effort programs, provided program and funding is available; and 4. The Patrol Captain or designee will assign selective personnel at times and locations where analysis and history show a significant number of violations and collisions involving impaired drivers have occurred. B. A physical arrest is the preferred method in all cases where sufficient probable cause exists that an operator of a motor vehicle is DWI or Driving Under the Influence (DUI . [CALEA 61.1.5.a] III. Procedure [CALEA 61.1.101 A. A police officer's observations are crucial in establishing the requisite probable cause necessary to arrest a motorist for a DWI violation. Police officers must rely on their formal training and experience, placing particular emphasis on those driving actions that give rise to the officer's belief a motorist is driving under the influence. The following basic detection methods should be utilized: Conducting surveillance on a driver suspected of DWI in order to observe his or her behavior; 61.1.11 DWI, DUI Page l of 5 Page 35 of 666 2. Initiating a traffic stop after observing a moving or equipment violation; 3. Observing the actions of drivers during accident investigations; and 4. Acting upon the reports of witnesses in regard to erratic or improper vehicle operation. B. After the decision has been made to stop a motorist suspected of DWI, the officer shall follow departmental procedures for initiating a misdemeanor traffic stop. Certain guidelines and competent evidence must be used to support an arrest, including the following: 1. Fully document all observations related to driver behavior, make sure to note erratic or improper vehicle operation, and utilize body -worn camera (BWC) and digital mobile video recorders (DMVR) an 4ime M,ai able. 2. Note any observations concerning the physical, mental, or emotional condition of the driver, aside from those concerned with vehicle operation, that add to the suspicion of intoxication and/or impairment. (Example: odor of intoxicants, slurred speech, bloodshot eyes, general appearance, etc.) 3. Closely observe driver for signs of impairment of physical or mental functions, as evidenced by poor coordination, equilibrium, or comprehension; or a lack of concentration or confusion. Note if the driver has difficulty following simple instructions, answering questions, or fumbling with wallet or papers. 4. Use of testimony by witness/es who observed the driver's behavior to establish operation and to describe erratic vehicle operation if noted. (Usually related to a traffic accident.) C. After making contact with a person suspected of DWI, officers a-e shall st-Fengl3� eneeufaged to conduct standardized field sobriety or performance tests to support their probable cause a person is under the influence of some type of intoxicant or- d1% unless the person is unwilling or unable to perform field sobriety tests. Sworn employees shall be trained and certified in the following validated tests through the The f llew fig tests are eeFtified fer- use by th-e National Highway Traffic Safety Administration to determine probable cause indicative of a lack of sobriety: 1. Horizontal Gaze Nystagmus Test; Walk as T,,,-.,. Toss; 2. Walk and Turn Test; and One Leg Stand Test; -ana 3. One -Leg Stand Test. Her-izental Gaze Nyst,. mum Test. Officers are not limited to conducting only these tests. Any other tests, such as alphanumeric tests, finger to nose test, or others that will support probable cause that a person is under the influence may be utilized. Officers should shall record these tests on their BWC or DMVR .. .move f available (see G.O. # FPD General Order 22 (Digital Mobile Video Recorders) and FPD Policy 41.3.8 (Body -Worn Camera). 61.1.1 l DWI, DUI Page 2 of 5 Page 36 of 666 D. If after conducting field sobriety tests, an officer has sufficient probable cause to believe a driver has sensumed ingested a substance that is impairing his or her ability to operate a motor vehicle or motorboat, the officer shall arrest the driver following standard arrest procedures. The officer will request the driver submit to a chemical analysis in accordance with the Implied Consent Law. E. Upon arrival at the testing facility, the officer shall inform the arrested individual of his or her rights pertaining to the breath test, pursuant to Act 549 of 1983, also known as the Omnibus DWI Act. This statement of rights pertaining to DWI or DUI cites the following: 1. Implied consent statute; 2. Type of chemical analysis to be utilized; 3. Refusal to submit to breath or urine tests ; 4. Right to an additional test by a qualified person; and 5. After taking an additional test, if found not guilty, the Fayetteville Poke DepaA+aen4 FPD will reimburse the person for the cost of the additional test. F. Arkansas' Implied Consent Law, §5-65-202, states that any person who operates a motor vehicle or is in actual physical control of a motor vehicle in this state shall be deemed to have given consent to undergo one or more chemical tests of his/her blood, breath, saliva, or urine for the purpose of determining the alcohol concentration. G. Pursuant to Arkansas §5-65-203, which governs the administration of chemical tests, the law enforcement agency that employs the arresting officer shall designate which test shall be administered. The Fa),etteN,;lle ilohee r,epait•,,,,* FPD shall utilize chemical testing in the following order of preference: 1. Breath Test - If the arresting officer believes the offender is seMy under the influence of a4eehel intoxicants, a formalized breath test will be conducted. The breath test will be the preferred test utilized by the r PD. E'eH4�nition et4-(P4�E; 3. Urine Test — If the arresting officer, after completing the breath test, believes the level of impairment does not match the breath test results, an officer certified as a drug recognition expert (DRE) should be contacted If a DRE sho u'a be eenta and a complete drug recognition examination should be conducted. As a portion of this examination, a urine sample will be collected in accordance with methods set forth by the DRE. 4. Blood Test A blood test shall only be administered by a trained professional in a medical facility and shall only be obtained by consent or with a signed search warrant for the subject's blood. Blood should be 61.1.11 DWI, DUI Page 3 of 5 Page 37 of 666 obtained in the following circumstances: a) The offender's refusal to submit to other chemical tests. b) A DWI investigation where the suspect is taken to a medical facility. c) The arresting officer has reason to believe the offender is under the combination of intoxicants where the level of intoxication does not match the breath results and urine cannot be provided. d) When the driver of the motor vehicle is involved in an accident resulting in the loss of human life or when there is reason to believe death may result, a chemical test of the driver's blood, breath or urine shall be administered to the driver, even if fatally injured, to determine the presence of and percentage of concentration of alcohol or the presence of drugs or both, in the driver's body (A.C.A. §5-65-208). H. A certified officer will conduct the breath test and shall be responsible for completing all pertinent information and logbook requirements in a timely manner. I. The arresting officer is responsible for the disposition of all evidence collected as a result of the administration of a blood test. The blood vials will be placed in the custody of the Property and Evidence Division in accordance with FPD Policy 84.1.1 (Property Management; Acquired & In -Custody). Blood samples shall be submitted for processing in the following manner: Aleekel 04y a. Samples will be submined to the AAaasas State Crime Lahor-afor-y to the Dropert., and Evidence il:.,:,.:.... sml e. Arkansas nepai4 ,,e.,t of He.,ltl, h__fflissie f ....,., to be ...,i......:tte.7 . addition te the FPD Evideflee submissieft Fe 1. Alcohol and/or Drugs: a. Samples will be submitted to the Arkansas State Crime Laboratory for analysis. The a esting ,,fi er . .St C-Offlplete : addition to the con b. An Arkansas State Crime Laboratory Evidence Submission Form and the FPD Evidence Submission Form must be completed and submitted to the Property and Evidence Division. c. The officer must document chain of custody information within the narrative of their report. Since ehai.. of eustedy f ..m : et : eluded :ti. the State r..:.,,e Lab s,.1... issien f f:m a ffiee.... M! inalude the J. The PFUg Reeegaition Expeft4l)RE) who administers the drug recognition evaluation shall be responsible for properly submitting the urine sample to the eustedy e€ ke Evi enee Custodian Property and Evidence Division: 61.1.11 DWI, DUI Page 4 of 5 Page 38 of 666 1. The urine sample container shall be sealed with a biohazard label and then heat -sealed in a polyethylene bag before placing it in the secured refrigerateder evidence locker. 2. In addition to the FPD Evidence Submission Form, a the Arkansas State Crime Laboratory Evidence Submission Form shall be completed. 3. £inee no ehain of eust„a c saa is in, hided with the � .h. State G... as L AVM, lVl~„ [.] Tl-{V �� {AW ?ra�EN' �iEle}ac�ubmissien Fbfm-, The DRE shall document inslude the chain of custody information within the narrative of his report. K. When a driver of a motor vehicle submits to a chemical analysis at the request of a Fayetteville police officer, the driver then has the right to request an additional chemical test of their choosing. Pursuant to state law, if this request is made, the arresting officer must assist the driver in obtaining the type of test that he or she has requested at the driver's expense. Officers must advise the person being tested that if they take an additional test and are found not guilty, the FPD will reimburse the person the cost of the additional test. L. The arresting officer shall be responsible for delivering the arrested driver to the Washington County Detention Center Jai4 in accordance with FPD Policy 71.1.1 (Detainee Transportation) retier4in s Y::se ;eeF kaAling and -tFansPn. The arresting officer shall ensure that all appropriate intake forms, probable cause affidavits, and citations are completed at the time of booking. M. After the offender is arrested and secured, the arresting officer will be responsible for securing the arrested driver's vehicle. The arresting officer shall have the choice of vehicle impoundment, authorized release to a sober person third pafty apossessing a valid driver's license at the request of the arrested person, or secure and leave the vehicle at the place of arrest with authorization from the arrested person. N. The arresting officer shall submit the following paperwork, per established departmental procedures if applicable: 1. Arkansas Statement of Rights Form; 3. Arkansas State Crime Laboratory Evidence Submission Form; 4. FPD Evidence Submission Form; 5. BAC results; and 6. State of Arkansas Department of Finance and Administration — Omnibus DWI Law Official Driver License Receipt and Notice of Suspension/Revocation Form — Yellow Copy O. The arresting officer shall retain possession of the arrested person's driver's license and 61.1.11 DWI, DUI Page 5 of 5 Page 39 of 666 submit it along with the completed State of Arkansas Department of Finance and Administration — Omnibus DWI Law Official Driver License Receipt and Notice of Suspension/Revocation Form. After completion, the white copy and yellow copy along with the driver's license will be placed in the Records Division ouf Reeerzds' mailbox. The two pink pages of this form shall be given to the driver as a receipt for his or her driver's license. The Warrants Division is responsible for ensuring the Official Driver License Receipt and Notice of Suspension/Revocation or Disqualification of Driving Privilege form is routed to the appropriate agency. P. Officers should always be prepared to testify as to the level of intoxication observed at the time and not depend solely on the results of the chemical analysis. 61.1.11 DWI, DUI Page 6 of 5 Page 40 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director Dennis Sanders, Building Safety Director FROM: Billy Bryant, Senior Code Compliance Officer DATE: CITY COUNCIL MEMO 2022-236 SUBJECT: Raze and Removal of Structure at 3301 South Coach Road: RECOMMENDATION: Staff recommends approval of a resolution ordering the Raze and Removal of a dilapidated and unsafe structure located at 3301 S. Coach Rd., and to approve a budget adjustment in the amount of $17,500.00 for the project. BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: RES RAZE AND REMOVE 3301 S COACH RD KEVIN CALHOUN, RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD, BUDGET ADJUSTMENT, EXHIBIT A, 122022 ADDITIONAL INFORMATION CALHOUN Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 41 of 666 RESOLUTION NO. A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $17,500.00 WHEREAS, Kevin Roy Calhoun is the record owner of real property, legally described in attached Exhibit A which is located at 3301 South Coach Road, City of Fayetteville, Washington County, Arkansas; and WHEREAS, the City Council has determined that a structure located on said property with the address 3301 South Coach Road is dilapidated, unsightly, unsafe, and detrimental to the public welfare; and WHEREAS, Kevin Roy Calhoun, having been properly served by sending a Notice of Violation by Certified Mail, Return Receipt Requested to the owner's address of record, and, given thirty (30) days to correct said violations, has failed to repair, or raze and remove said dilapidated, unsightly, and unsafe structure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That, by the authority granted pursuant to A.C.A. § 14-56-203, and in accordance with the provisions of Section 173.08 of the Fayetteville Code of Ordinances, Kevin Roy Calhoun is hereby ordered to raze and remove forthwith the dilapidated, unsightly, and unsafe structure located at 3301 South Coach Road, Fayetteville, Arkansas. The manner of removing said structure shall be: dismantle by hand or bulldozer, and haul all debris to a landfill. Section 2: That, if Kevin Roy Calhoun does not comply with this order, the Mayor is hereby authorized to cause the dilapidated, unsightly, and unsafe structure to be razed and removed; and a lien against the real property shall be granted and given the City, pursuant to A.C.A. § 14-54- 904, for the costs associated therewith. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 42 of 666 City of Fayetteville Staff Review Form 2022-1079 Legistar File ID 12/6/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Billy Bryant 11/17/2022 Building Safety (640) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the Resolution ordering the Raze and Removal of a dilapidated and unsafe structure located at 3301 S. Coach Rd., and to approve a budget adjustment of $17,500.00 for the project. The current balance of $4,856.00 in 1010.640.6400-5315.04 has not been spent, but has already been included on another project (2022-0209). 1010.640.6400-5 315.04 Account Number 50033.2203 Project Number Budgeted Item? Yes Budget Impact: General Fund Raze and Removal Project Title Current Budget $ 4,856.00 Funds Obligated $ 4,856.00 Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget $ 17,500.00 $ 17,500.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: Page 43 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 6T", 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director Dennis Sanders, Building Safety Director FROM: Billy Bryant, Senior Code Compliance Officer DATE: November 10, 2022 CITY COUNCIL MEMO SUBJECT: Raze and Removal of Structure at 3301 S. Coach Rd. RECOMMENDATION: Staff recommends approval of a resolution ordering the Raze and Removal of a dilapidated and unsafe structure located at 3301 S. Coach Rd., and to approve a budget adjustment in the amount of $17,500.00 for the project. BACKGROUND: The raze and removal case regarding 3301 S. Coach Rd. was opened on June 29, 2022, and a notice of violation was mailed out that day. Staff received the signed receipt showing the owner received the notice on July 11, 2022. This property has faced corrective action from Code Compliance on three separate occasions. Staff used city contractors to correct grass violations twice in 2018, and once in 2022. There is an inoperable vehicle that has resided on the property since 2006. These violations illustrate a history of non-compliance with city code for over a decade. Along with the grass and vehicle violations, the structure has also deteriorated past the point of repair. DISCUSSION: This address consists of a single family, one story, 2,737 square foot structure. Photos show separation in the foundation of the structure. The neglect of this structure has resulted in a rotting roof, rotting fascia and soffit that are falling off the structure. The porch surrounding the structure is rotted and falling through. The siding on the structure is covered in mildew and is buckling in some places. This amount of damage has left the structure uninhabitable for an unknown amount of time. These structural failures allow rain and moisture to get inside the structure, hindering it from being habitable even further. The property owner has not reached out to staff regarding this violation. Inspections indicate that the structure is not occupied. BUDGET/STAFF IMPACT: If the property owner does not comply with the Raze and Removal order, Raze and Removal costs will be expensed to the current budget. A lien will be placed on the property for the incurred costs. Following procedure, bids were received with $17,500.00 representing the Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 44 of 666 lowest. The current budget balance of $4,856.00 has not been spent but has already been included on another project (2141 N. Green Acres Rd). Attachments: • Budget Adjustment • Process Summary • Receipt of Bids • Notifications • Map • Property Records • Property Photos. Page 45 of 966 W9% FAYETTEVILLE ARKANSAS PROCESS SUMMARY (RAZE & REMOVAL/LARGE SCALE CLEAN-UP) Property Address 3301 S Coach Rd WC Parcel # 765-11183-000 Energov Case # CBLD-2022-000097 City Code: 173.08 • On 06/29/2022 Code Compliance received a Request for Service regarding the property located at 3301 S Coach Rd • A Notice of Violation was sent to the Owner of Record on 06/29/2022 • The signed Return Receipt Card was received on 07/11/2022 (or) • The property was posted on /_20_ • On 08/11/2022 the property was re -inspected and was found to still be in violation of City Code 173.08 Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 CODE COMPLIANCE www.fayetteville-ar.gov Page 46 of 666 CITY OF FAYETTEVILLE ARKANSAS RECEIPT OF BIDS OWNER(S): City of Fayetteville - Building Safety Division ADDRESS: 3301 S Coach Rd. PROJECT No: Bid# 22-000097 PROJECT TITLE: Raze and Removal - Code Compliance Program BID CLOSING DAY/DATE/TIME: October 17th, 2022 at 4:00 pm CONTRACTOR: l5ua Sec' , k 7270S CONTRACTOR: Xcoaow;, 77 Sc,6V,,, L, m Fib< v�N�, R 7270( CONTRACTOR: CONTRACTOR: CONTRACTOR: Certified Witness: BID AMOUNT: 9 q5o. 00 BID AMOUNT: 17. -00- j BID AMOUNT: BID AMOUNT: BID AMOUNT: Date: 0-117 122 Date: /& - 17- ZZ. Page 47 of 666 CITY OF FAYETTEVILLE ARKANSAS RAZE & REMOVAL PROJECT BID# 22-000097 ADMINISTRATOR: Billy Bryant [email: bbryant@fayetteville-ar.gov] PHONE # 479.575.8232 or 479.601.6361 F A X # 479.444.3445 PROJECT LOCATION: 3301 S. Coach Rd., Fayetteville, AR 72701 WC Parcel # 765-11183-000 CONTRACTOR'S SCOPE OF WORK RAZE&REMOVAL 1. Completely tear down the entire dwelling. 2. Haul all contents inside the structure(s), debris from the structure(s), and other debris from the parcel to a legal landfill. All concrete associated with the structure(s) shall be removed from the lot (footings and slabs). 3. Mow and clean up parcel. CLEANUP & DISPOSAL 1. Provide proof, such as receipts, that the debris was hauled to a legal landfill. 2. The city encourages the bidder to consider all waste diversion methods for materials collected. Any methods of disposal, excluding a legal landfill, must be deemed acceptable by the city prior to bid submittal. 3. The yard shall be semi -level and mow -able when the demo work is completed and before payment will be made. 4. Contractor shall be responsible for capping wells, utilities and/or any other requirements pertaining to the demolition permit. MISCELLANEOUS 1. A Demolition Permit from the City of Fayetteville must be obtained before work begins. Demolition Permits are obtained through the Building Safety Division, 479-575-8233. 2. Proof of no less than $250,000 liability insurance shall be provided by the contractor before work begins. 3. State Contractor License is required. A City Business License is required if your business is located in the city limits of Fayetteville. 4. If the situation is resolved by the property owner during the 30 day notice & comment period bids may be considered null & void. Page 48 of 666 CITY OF FAYETTEVILLE ARKANSAS BID PROPOSAL FORM BID 22-000097 DATE ISSUED: October 2nd, 2022 ADMINISTRATOR'S NAME: Billy Bryant PROJECT ADDRESS: 3301 S. Coach Rd., Fayetteville, AR 72701 DATE OF OPENING: Monday October 17th, 2022 at 4:00pm My total bid price for the Raze & Removal Project is: $ J 9 9 (Bid will be valid for 120 days from Date of Opening) Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Date:oZ- Complete Business Address Name of Firm:_'��L;r.�_hsc✓l o,il_s�YJL�1,,,),.-wc. Phone# )4-'72-4"q-3 Street address or P O # -�-"yr 1l) P� -t-- City / State/ Zip Code Icla,., u ++r ., , I ( p A k_ '7a- Printed Name: Signature: Title: Federal Tax ID # rl / — 03 cl 9 h 89 or SSN State Contractor # 00.2-147 04 3 City Business License # /3,F-6 Page 49 of 666 CITY OF FAYETTEVILLE ARKANSAS BID PROPOSAL FORM BID 22-000097 DATE ISSUED: October 2nd, 2022 ADMINISTRATOR'S NAME: Billy Bryant PROJECT ADDRESS: 3301 S. Coach Rd., Fayetteville, AR 72701 DATE OF OPENING: Monday October 17th, 2022 at 4:00pm My total bid price for the Raze 8Removal Project is: $ 1 -1 (Bid will be valid for 120 days from Date of Opening) Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Date: 1 L ° 0 -12— Complete Business Address Name of Firm: "'sQ Phone # Street address or P O Box # = 14r LK City / State/ Zip Code Printed Name: Signature: Title: (01 ,Dt(1 Federal Tax ID # "�A o , �� )2-L5-1 or SSN State Contractor # �i �14((,�'�. City Business License # Page 50 of 666 CITY OF FAYETTEVILLE ARKANSAS October 25, 2022 Kevin Roy Calhoun C/O Bank of Fayetteville Trust PO Box 1728 Fayetteville, AR 72702 RE: Enforcement of Fayetteville Code 173.08 Arkansas Code Ann. 14-56-203 NOTICE TO PROPERTY OWNERS Pursuant to A.C.A 14-56-203 as 173.08 of the Fayetteville Code, you are placed upon Notice that the Fayetteville City Council will conduct a public hearing to determine if the dwelling located at 3301 S Coach Rd. (WC Parcel # 765-11183-000) should be Razed and Removed. You are free to appear at this hearing to present any evidence or statements. If you need additional information concerning this process or if you have information that we are not aware of, please call the Code Compliance Office at (479) 575-8237. The hearing will be part of a regular City Council meeting on December 61th, 2022 beginning at 5:30pm at the City Administration Building, 113 W. Mountain St., Fayetteville, AR 72701. The City Council Meetings are advertised in local newspapers and will contain an item concerning this hearing. You may also call the Fayetteville City Clerk's Office (479-575-8323) for information confirming the date of the public hearing. Sincerely, Billy Bryant Senior Code Compliance Officer Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Page 51 of 666 ti C3 r- m S G O O C3 C3 Ln m O r9 ru O N Postal tti ti CERTIFIED -- o o Domestic Mail Only r� r� m m r� A ;r N ri N Cortllied Nall Foo l Extra OMCQS & FOOS (Nackbor. add loa as cpprapryre) {\\O W _ O 3 ❑ Rehm Receipt (herdaopy) S G G ❑RetumReoelpt(ekatronla) $ Pi T mark .��. G O Dellvary ❑Aduft ed Mall Raba.Required a� � O O ❑Adult8lgneWreRaqulled E $ ❑Aaull S!0^aluro RaoWctad lhrNory E � Potrtege Ln G C3 Total Pootago and Foos .�� ri - ru r-1 ru ; 5Bnr TO O M1 O � Siiaoi airdApt AO., or VD'Wx rilo...................................................... ................................................................................. rry,'Stero, ZrP+a� Page 52 of 666 ■ Complete items 1, 2, and 3. A. Signature Agent ■ Print our name and address on the reverse X /� ❑Addressee so that we can return the card to you. ■ Attach this card to the back of the mailpiece, 'l B. Received by (Printed Name) C. Date of Delivery or on the front if space permits. _cC�i4t 4 v'�. —C I , I Z_ f Iess different from item 1? ❑ Yes KEVIN ROY CALHOUN delivery address below: ❑ No C/O BANK OF FAYETTEVILLE TRUST RECEIVED PO BOX 1728 FAYETTEVILLE, AR 72702 NOV 0 9 20Z2 Service ODE COM •tit a press® h ITM II I IIII'I IIII ICI II II I I Ili l I II I II IIII� III I I III al r�' C7Rdo9 stere3 13 it Signatu ult Signature Restricted Delivery ❑ Registered Me" Restricted 9590 9402 7618 2122 7389 46 Certifed Mall® Delivery ❑ Certified Mail Restricted Delivery ❑ Signature ConfirmationTm ❑ Collect on Delivery ❑ Signature Confirmation 2. Article Number (Transfer from service fabeD ❑ Collect on Delivery Restricted Delivery Restricted Delivery II 7021 0350 0000 4 714 3702 -II Restricted Delivery PS Form 3811. July 2020 PSN 7530-02-000-9053 `) 7 O , Return Receipt i. Page 53 of 666 CITY OF FAYETTEVILLE ARKANSAS Code Compliance Program Unsafe Building Determination UDC 173.08 (A) Address / Location: 3301 S. Coach Rd. WC Parcel # 765-11183-000 UDC 173.09 (A) I recommend the raze and removal of the structure. = I recommend securing the structure. I have determined that the structure above is NOT in violation of Subsection 173.08 (A) of the City of Fayetteville's Unified Development Code recommend presenting the structure to City Council as a Property Nuisance for Raze & Removal Observations: /s&w ,6 Case # CBLD-2022-000097 Code Compliance Admin. - 2Z ate City Building Official (w • Z`-07- Date Building Safety Division Director CCFORM 602 REV (8.20) Page 54 of 666 Page 55 of 666 Exhibit Fayetteville, AR Eli mi The data contained herein was compiled from vadous sources for the sole use and benefit of the City of Fayetteville Geographic Information System and the publK agonises it serves. Any use of the data by anyone other man the Clry of Fayeft—Ile is at the sole risk of the user: and by ac ptanca of this date, the user does hc.oby agree to indemnify the City of Fayefevllle and hold the City of Fayencvoe harmless from and without IIablllty for any claims, actions, cost for damages of any nature, including the cltys cost of defense, asserted by user or by another arising from the use of this dale The City of Fayetteville makes no express or implled warrentees with reference to the data. No word, phrase, or clause found herein shall be construed to waive that tort immunity set forth under Arkansas law. Created: 1113/2022 Credits: City of Fayetteville, AR, 2022 Imagery I Eagle%now Technologies Surdex Corporation Map Author. Page 56 of 666 CITY OF FAYETTEVILLE 125 West Mountain Street Fayetteville, AR 72701 CITY OF F"ETTEVILLE AnKANNAR Owner: Kevin Calhoun Mailing Address Kevin Calhoun PO Box 1728 Fayetteville, AR 72702 Notice of Violation for the following location: Case Number: CBLD-2022-000097 Case Type: Building Date Case Established: 06/29/2022 Address Parcel 3301 S COACH RD 765-11183-000 Fayetteville, AR 72701 Dear Property Owner: It appears that your property contains a violation of the Fayetteville Unified Development Ordinance. It is our goal to notify and assist property owners to correct violations of city ordinances before taking actual enforcement actions. If you need clarification of this notice or advice on how to correct the problem, please contact us. Violation That Needs Correction: 173.08 - Unsafe Buildings - (Raze & Removal) - Unsafe Buildings - (Raze & Removal) No person, partnership, corporation, or association, hereinafter referred to as "owner", shall keep or maintain any house or building within the corporate limits of the City which has become dilapidated, unsafe, unsanitary, or detrimental to the public welfare. Possible Penalties: If this violation is not corrected within thirty (30) days from the service of this notice, a Public Hearing will be held for the approval of a raze & removal determination by the City Council. The costs shall be charged to the owner(s) of the property and the city shall have a lien against such property for the costs. If you disagree with our conclusion that your property contains a violation of our ordinances, you have the right to an appeal. Please see Chapter 155 of the Unified Development Code. How This Violation Can Be Voluntarily Corrected: By making repairs as needed or razing the structure and remove all debris from the lot A building permit may be required based on review of the Building Safety Director. Sincerely, Derek Benjamin Code Compliance Officer 479.601.6604 DBenjamin@Fayetteville-ar.gov Printed: 31/3/22 Page 1 of 1 Page 57 of 666 ■ Complete items 1, 2, and 3. A. Sig ture Agent ge ■ Print your name and address on the reverse so that we can return the card to you. X - B R ved by (Pooled Name) 0 Anrasee dd C. Date of Delivery ■ Attach this card to the back of the maiiplece,� -0 ,O , Z 2- or on the front if space permits. .. i Merentfrom lterri 14 Oyes ielivery address below: O No i�lllrl,Itrnii�I�ti�Illrimlli�illll,Ilrrr„I,In4nIill��il;�I,. KEVIN ROY CALHOUN RECEIVED CIO BANK OF FAYETTEVILLE TRUST PO BOX 1728 JUL 11 2022 FAYETTEVILLE, AR 72702 IIIII III ;�p,—;5darvlce type r�ty MoJ ExPrm,S� IC O pNvcryed � M91 Resticted III'III'I IIII I'IIII IIII II IIII IIIIIIIII Mntl© Restricted DERry 9590 9402 6893 1104 4818 58 j�Cerhs. �❑CedUledMallReetdcledDWVW ❑S>)notureconGrmatfon"' ❑ S+gnaturc Conti na: on ❑ Collect on Delivery F ,icctcdDo :cry rif)nNectonDelivery Restricted Delivery 7021 0350 0000 4 714 8592 it Restricted Delivery uwr or+u Domestic Return Receipt i PS Form 3811, July 2020 PSN 7530-02-000-9053 I a 0 Page 58 of 666 Lot numbered Four (4) in Block "A," Sunrise Mountain, a Subdivision of the Vilest Half of the Northeast Quarter of Section 32, Township 16 North, Range 30 West, as shown upon the recorded plat thereof, on file in the office of the Circuit Clerk and Ex-Officio Recorder of Washington County, Arkansas. Lot 5 Block "A" Sunrise Mountain Subdivision, as per plat on file with the Washingotn County Circuit Clerk and Ex-Officio Recorder. Lot 5 and part of Lots 6 & 7, Block "A", Sunrise Mountain Addition, being described as follows, to -wit: Part of the Northwest Quarter of the Northeast Quarter of Section 32, Township 16 North, Range 30 West, and being more particularly described as follows: To -wit: Beginning at a point which is 556.39 feet North and 434.82 feet East of the Southwest corner of said Forty acre tract, said point being on the East right of way of an existing County Road, and running along said road right of way the following bearing and distances: South 18 degrees 0 minutes West 20.91 feet. South 42 degrees 30 minutes East 22.13 feet, South 11 degrees 17 minutes East 67.55 feet, South 06 degrees 37 minutes East 136.28 feet, South 12 degrees 01 minutes East 42.25 feet, South 22 degrees 53 minutes East 48.05 feet, South 31 degrees 58 minutes East 52.78 feet, thence North 59 degrees 11 minutes East 193.85 feet to the West Right of Way of an existing County Road, thence along said road Right of Way the following bearings and distances: North 13 degrees 24 minutes West 50.0 feet, North 02 degrees 32 minutes West 42.69 feet, North 12 degrees 19 minutes East 55.0 feet, North 36 degrees 56 minutes East 60.0 feet, North 45 degrees 42 minutes East 33.71 feet, thence North 67 degrees 59 minutes West 155.53 feet to an existing fence corner, thence North 89 degrees 18 minutes West along an existing fence 167.57 feet to the point of beginning, containing 1.68 acres, more or less. LESS AND EXCEPT, Lot 5, Block 'A" Sunrise Mountain Addition. Subject to easements, right of ways and restrictions of record, if any. Page 59 of 666 10/25/22, 8:36 AM Parcel: 765-11183-000 Previous Parcel: 144379-000-00 As of: 10/24/2022 9:44:23 PM Real Property Print Friendly ID:46050 Washington County Report Property Owner Name: CALHOUN, KEVIN ROY C/O BANK OF FAYETTEVILLE TRUST Mailing Address: PO BOX 1728 FAYETTEVILLE, AR 72702 Type: (RI) Res. Improv. Tax District: (952) GREENLAND SCH, FAY Millage Rate: 51.80 Market and Assessed Values Estimated Full Assessed Taxable Market Value (20% Market Value) Value Land 68,000 13,600 13,600 Building 114,150 22,830 22,830 Totals 182,150 36,430 36,430 Land Property Information Physical Address: 3301 5 COACH RD Subdivision: SUNRISE MOUNTAIN Block/Lot: OOA 1004 S-T-R: 32-16-30 Size (Acres): 0.00 Legal: LOT 4 BLOCK A Taxes Estimated 1887 Taxes: Note: Tax amounts are estimates only. Homestead Credit: 0Contact the county/parish tax collector for exact amounts. Land Use Size Units N/A 1.000 House Lot N/A 0.480 Acres Total 1.48 Deed Transfers Document Images brought to you by your County Circuit Clerk, Kyle Sylvester View Deed Date Book Page Deed Type Stamps Est. Sale Grantee Image 6/13/2011 2011 16538 Redem Deed N/A N/A CALHOUN, KEVIN ROY 12/12/2000 2000 103390 DeathCer N/A NIA CALHOUN, KEVIN ROY 12/11 /2000 2000 103390 Warr. Deed 0.00 so CALHOUN, LLOYD A; CALHOUN, KEVIN ROY 1/1/1985 1078 61 N/A 0.00 50 CALHOUN, LLOYD A & MAURITA FAYE Details for Residential Card 1 Occupancy Story Construction Total Llv Grade Age Year Built Code Type NIA N/A N/A N/A N/A Improved N/A N/A Condition Beds about:blank 1 /3 Page 60 of 666 10/25/22, 8:36 AM Occupancy Story Construction Single Family ONE Frame Siding Std Exterior Wall: FS Foundation: Closed Piers Floor Struct: Wood with subfloor Floor Cover: Carpet & Tile Insulation: Ceilings Floors Walls Roof Cover: Fiberglass Shingle Roof type: Hip DataScout, LLC Base Structure Real Property Print Friendly Total Liv Grade Age Year Built Condition Beds 2737 3 39 1981 Average N/A Plumbing: Full: 2 Half., N/A Fireplace: Type: 2s Sgl. Qty: 1 Heat/Cool: Central Basement: Unfin Basement Area: 700 Year Remodeled: N/A Style: N/A Item Label Description Area A MN Main Living Area 2737 B OP Porch, open 128 C WD Wood deck 1392 D OP Porch, open 129 E OP Porch, open 136 F FFB Garage - frame finished, built 700 Outbuildings and Yard Improvements Item Type Size / Dim Unit Multi. Quality Age Aggregate concrete N/A 10 x 51 1 N/A N/A Aggregate concrete N/A 41 x 42 1 N/A N/A Fence, split rail 2 N/A 340 1 N/A N/A about:blank 2/3 Page 61 of 666 10/25/22, 8:36 AM Item Wood deck Aggregate concrete Other Adjustments Code FLOORC Reappraisal Value History Tax Year Total Value 2021 182,150.00 2020 182,150.00 2019 171,750.00 2018 171,750.00 2017 171,750.00 2016 171,750.00 2015 171,750.00 Real Property Print Friendly Type Size / Dim Unit Multi. N/A 18 x 22 1 N/A 8 x 200 N/A Type T Total Assessed 36,430.00 36,430.00 34,350.00 34,350.00 34,350.00 34,350.00 34,350.00 Not a Legal Document Subject to terms and conditions www.actDataScout.com Quality N/A N/A Qty 274 Age N/A N/A about:blank 3/3 Page 62 of 666 4P A i ri As -f 7am S�u ALA �,_•-� - - �„� ' r n J � i a.� J �1 i'� a10C'-�!'�R `.'• h`l�ni-' '"^ � �' i-�y', �� f � `��'� �. �.r tea'•; -; `r` ',.K'� +_ ., _:.� - Ta?`,;i►�V t.�'. � .: tag I - �w1 _ �l7 ...i�':f�'�r.•_• 1'�'. �� ••t�1-, ors PC ON.. Mo f. 1 kip'' •+, ` iCJ�'� i � - '' f.," / V.ON ., •. .� � tom' .le St 106 IiL JV 0 A6 '7 ki „ AMR— o� f _ VA 16 w- dL,� ..� _ 4 . sk, '� 7�h Imo. �016 � ._ I 1 - ONO _ - -ap di.;I tell, Page 78 of 666 "Alm 46. !Aw ��/'hAl ���hrj�1 ` -7 •APKI �LJ i�:. _',t' ��.�`1, t tip`• 11 �, � ,�, " '�j1 _tom �� _ �' � �'�5��. ro�VIS AO - Page 84 of 666 Page 85 of 666 ���. � 1 ye`?�!�'a = J r 4 ^ `�� 9w I .'.'� ►` .-._�p,i;, , w .7�i� .a ' f f •. z�'+�. Momw r 4 A .14 WWI* , • .1._ - .. ..0 Page 89 of 666 Page 90 of 666 l� MOP AA 4 �v Page 92 of 666 Page 93 of 666 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number BUILDING SAFETY (640) 2022 /Org2 Requestor: Billy Bryant BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget adjustment of $17,500.00 requested for raze and removal of a dilapidated structure located at 3301 S. Coach Rd. COUNCIL DATE: 12/6/2022 LEGISTAR FILE ID#: 2022-1079 Rouy Black 11/18/2022 7:26 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 17,500 17,500 v.20221019 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.640.6400-5315.04 17,500 - 50033 2203 EX Contract Services - Raze and Removals 1010.001.0001-4999.99 - 17,500 RE Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\12-06-22\2022-1079 Raze & Removal S. Coach Rd 1 of 1 Page 94 of 666 EXHIBIT A Lot numbered Four (4) in Block "A," Sunrise Mountain, a Subdivision of the West Half of the Northeast Quarter of Section 32, Township 16 North. Range 30 West, as shown upon the *recorded plat thereof, on file in the office of the Circuit Clerk and Ex-Officio Recorder of Washington County, Arkansas. 012up Lot 5 Block "A" Sunrise Mountain Subdivision, as per plat on file with the Washington County Circuit Clerk and Ex-Officio Recorder. AND Lot 5 and part of Lots 6 & 7, Block "A", Sunrise Mountain Addition, being described as follows, to -wit: Part of the Northwest Quarter of the Northeast Quarter of Section') 32, Township 16 North, Range 30 West, and being more particularly described as follows: To -wit: Beginning at a point which is 556.39 feet North and 434.82 feet East of the Southwest comer of said Forty acre tract, said point being on the East right of way of an existing County Road, and running along said road right of way the following bearing and distances: South 18 degrees O minutes West 20.91 feet, South 42 degrees 30 minutes East 22.13 feet, South 11 degrees 17 minutes East 67.55 feet, South 06 degrees 37 minutes East 136.28 feet, South 12 degrees 01 minutes East 42.25 feet, South 22 degrees 53 minutes East 48.05 feet, South 31 degrees 58 minutes East 52.78 feet, thence North 59 degrees 11 minutes East 193.85 feet to the West Right of Way of an existing County Road, thence along said road Right of Way the following bearings and distances: North 13 degrees 24 minutes West 50.0 feet, North 02 degrees 32 minutes West 42.69 feet, North 12 degrees 19 minutes East 55.0 feet, North 36 degrees 56 minutes East 50.0 feet, North 45 degrees 42 minutes East 33.71 feet, thence North 67 degrees 59 minutes West 155.53 feet to an existing fence corner, thence North 89 degrees 18 minutes West along an existing fence 167.57 feet to the point of beginning, containing 1.68 acres, more or less. LESS AND EXCEPT, Lot 5, Block "A," Sunrise Mountain Addition. Subject to easements, right of ways and restrictions of record, if any. Page 95 of 666 CityClerk Subject: RE: 3301 S Coach Rd (B.1) From: Hertzberg, Holly <holly.hertzberg@fayetteville-ar.gov> Sent: Tuesday, December 20, 2022 5:53 PM To: Paxton, Kara <kapaxton@fayetteville-ar.gov> Subject: Fw: 3301 S Coach Rd From: kevin Calhoun <featherminnow@yahoo.com> Sent: Tuesday, December 20, 2022 3:59 PM Received by Kevin Calhoun through Council Member Hertzberg 12/20/22 at 5:53 PM. To: Harvey, Sonia <sonia.harvey@fayetteville-ar.gov>; Jones, D'Andre <dandre.lones@fayetteville-ar.gov>; Kinion, Mark <mark.kinion@fayetteville-ar.gov>; Wiederkehr, Mike <mike.wiederkehr@fayetteville-ar.gov>; Scroggin, Sloan <sloan.scroggin@fayetteville-ar.gov>; Bunch, Sarah <sarah.bunch @fayetteville-ar.gov>; Turk, Teresa <teresa.turk@fayetteville-ar.gov>; Hertzberg, Holly <holly.hertzberg@fayetteville-ar.gov> Subject: 3301 S Coach Rd CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. To City Council, Hello, my name is Kevin Calhoun and I'm the owner of the property on 3301 S Coach Rd. Regrettably, I'm unable to attend the city council meeting this evening due to unavoidable work schedule, so I'm giving you my testimony via this email. Now, I would like to preface this and emphasize this is not an excuse for my lack of handling the issues with said property. I would like to give you a brief back story of certain events that took place before I came into ownership of this property. I witnessed my mother take her last breath from stage 4 lung cancer in this house and four days prior to this I took my father, who was wheelchair bound from a severe stroke, to see her for what we knew would probably be the last time. Two years later my dad died. These events along with the knowledge that my dad, prior to his health issues, had spent thousands of dollars to repair the foundation of the house with a company, who later was determined to be a fly by night company, who disappeared with no way to reach them for compensation and which didn't perform the job with the results they guaranteed. Admittedly, I didn't handle the loss of my parents well at all and I wasn't ready to deal with the house as well. Again, no excuses, just admitting my failure to take on these issues. I'm sharing these with you to tell you I care about this property and I'm asking you, the council, to give me a chance to make this right and come to a resolution with this part of my life. I've spoken with Mr. Bryant about the steps I need to take and have spoken with Milton with code compliance about the process for applying for a demolition permit. I'm also taking steps to have utilities disconnected, hiring a crew to remove the contents inside the house and remove vehicles from the property. Having no experience with the demolition of a house I can only give you an estimated time frame, but after speaking with Mr. Bryant I'm looking at 3 to 4 months to Page 96 of 666 complete. As for future plans with the property, I would really like to build a house on this property and of course I have the option to sell the property. Thank you for your time, patience and consideration of my proposal. Sincerely, Kevin Calhoun Page 97 of 666 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2022-319 AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES: AN ORDINANCE TO AMEND §51.136 MONTHLY WATER RATES AND §51.137 MONTHLY SEWER RATES TO CHANGE WATER AND SEWER RATES AS RECOMMENDED BY THE COST OF SERVICE STUDY CONDUCTED BY BLACK & VEATCH WHEREAS, the City of Fayetteville's current water and sewer rates were adopted in 2008 based on a Cost of Service Study conducted by HDR Engineering; and WHEREAS, on August 18, 2020, the City Council approved Resolution 212-20 authorizing a contract with Black & Veatch for an updated Cost of Service Study; and WHEREAS, the Black & Veatch Cost of Service Study recommends initial changes in both water and sewer rates that reflect the true cost of service by customer class and a 3% annual increase in rates each year thereafter until a new study is conducted; and WHEREAS, the City Council has determined, after the public hearing required by Ark. Code Ann. § 14- 23E-223, that the proposed rate changes reflecting the true cost of service should be adopted and that the new rates shall take effect on January 1, 2023. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals §51.136 Monthly Water Rates and enacts a new §51.136 as shown in Exhibit A attached to this Ordinance. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby repeals §51.137 Monthly Sewer Rates and enacts a new §51.137 as shown in Exhibit B attached to this Ordinance. Page 1 Page 98 of 666 City of Fayetteville Staff Review Form 2022-0517 Legistar File ID 6/21/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Becker 6/2/2022 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Approval of the Water and Sewer Rate changes, rescinding and replacing sections 51.136 and 51.137 of the City Code of Ordinances and holding a Public Hearing based on a Rate Study conducted by Black and Veatch recommended by the Fayetteville Water and Sewer Committee. Budget Impact: N/A Water/Sewer Account Number Fund N/A N/A Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance $ - Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Previous Ordinance or Resolution # Approval Date: V20210527 Page 99 of 666 f4WCITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 21, 2022 TO: Mayor and City Council FROM: Paul Becker, Chief Financial Officer DATE: June 3, 2022 CITY COUNCIL MEMO SUBJECT: Approval of the Water and Sewer Rate changes, rescinding and replacing sections 51.136 and 51.137 of the City Code of Ordinances and the holding of a Public Hearing based on a Rate Study conducted by Black and Veatch recommended by the Fayetteville Water and Sewer Committee RECOMMENDATION: Administration recommends approval of an ordinance changing the water and sewer rates based on a Cost of Service Study conducted by Black and Veatch as presented to the Water and Sewer Committee in open meetings. These recommended rates are reflected in the attached replacement for sections 51.136 and 51.137 of the Fayetteville code of Ordinances. BACKGROUND: The City of Fayetteville has been conducting a water and sewer rate study since August 2020. Black and Veatch was selected pursuant to RFQ 20-01 by the City Council on August 18, 2020 with the approval of Resolution 212-20. The intent of the rate study is to establish water and sewer rates that fully recover the cost of providing service to customers, adequately provide for maintaining and expanding the City's infrastructure, and provide adequate reserves for future needs. The study is based on a comprehensive review of the City of Fayetteville's water and sewer funds and budgets, comprehensive Water Master Plan, Wastewater Master Plan, planned wastewater facilities upgrades, customer classes, current usage data, future planned growth of the City of Fayetteville, and any other information deemed necessary. The current water and sewer rates were adopted by the City of Fayetteville in 2008 based on a Cost of Service Study reformed by HDR Engineering. As a part of that study an annual 3% inflationary increase for each rate classification was authorized. This was sufficient to fund operations and capital need until now without a full rate study. Rate studies were delayed during the period between 2008 and 2020 primarily because the City was working on the permitting process for our two plants. The Noland Plant was conducting a Use Attainability Analysis (UAA) on the receiving stream (The White River) to determine acceptable Chloride, Sulfate and Total Dissolved Solids discharge limitations. Based on the outcome of the UAA there was the possibility of a major upgrade to the Noland Facility. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteviIIe-ar.gov Page 100 of 666 The West Side Plant discharges to Goose Creek and eventually the Illinois River, and the negotiations between Arkansas and Oklahoma concerning total phosphorus in the Illinois River Watershed could have had a significant impact on the plant's discharge limit for phosphorus. Based on the outcome, the West Side Plant could have significant capital upgrades. It was not feasible for the City to conduct a rate study during this time period because the rates might have been inadequately adjusted prior to the outcome of these two issues, resulting in an additional rate adjustment soon after the initial change. Those issues have been resolved at this time and new permits have been, or are being issued. However, extensive new capital needs are required at this point in time and operating cost have increased above the revenue increases generated by an annual 3% proportional adjustment. DISCUSSION: State code dictates a schedule of events for any change in water and sewer rates. These require that the rate change ordinance be read, a public hearing be scheduled and announced, the ordinance be published, and the public hearing take place at least ten days after the initial reading and publication of the ordinance. The rate ordinance can then be approved any time after the public hearing. The public hearing attachment details the public notice process for the proposed rate study, and what the initial changes will be to the water and sewer rates. A copy of the notice that is required to be published in the newspaper is attached and shows the changes by customer class. Additionally, the Monthly Water and Sewer Rates attachment indicates the level of rate increases through 2025. The rate study prepared by Black and Veatch reflects some of the following guidelines: 1. The City has adopted a cost of service rate schedule based on customer class. 2. The City is using a volumetric block system within customer class to encourage conservation 3. New rates reflecting the true cost of service by customer class as determined by the rate study will be implemented on January 1, 2023. 4. A 3% annual inflation increase shall be applied at the first of each new calendar year until a new study is adopted. BUDGET/STAFF IMPACT: Adoption of these new rates will provide necessary revenues to address current operating costs and capital needs. Attachments: Revised Sections 51.136 and 51.137 of the Fayetteville Code of Ordinances Black and Veatch Water and Wastewater Comprehensive Rate Study Exhibits A and B - 51.136 and 51.137 - Monthly Water and Sewer Rates Public Hearing Notice - Water and Wastewater Rate changes 2023 Page101 A66 51.136 Monthly Water Rates Effective as of the first billing statements issued after December 31, 2022, the following monthly rates shall be fixed as rates to be charged for water furnished by the waterworks system of the city, which rates the City Council finds and declares to be reasonable and necessary minimum rates to be charged. All non -emergency water uses shall be billed to the user, to include but not limited to water used for: use within structures; business; manufacturing; irrigation; retail by another water utility; city uses; educational purposes; medical purposes; water system routine non -emergency uses; wastewater system routine non -emergency uses; non-profit uses; fire department non -emergency uses to include training and equipment calibration; construction of new water mains; street cleaning; and wet down of construction sites and materials. Emergency water use that does not pass through a water system meter shall not be billed, including firefighting, water leaks, water leak repair, and emergency water line flushing. The volumes used for these emergency purposes should be estimated and submitted monthly to the Business Office Manager and the Water/Sewer Operations Manager. (A) Monthly Water Rates. (1) The water usage of each customer shall be determined each month by meter measurement and the amount per 1,000 gallons to be paid for water usage by each customer shall be computed on the basis of the following schedule of rates. Table A-1 Monthly Water Rates Prior to January 1, 2023 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.51 $4.04 Next 13,000 $4.65 $5.35 Over 15,000 $6.59 $7.54 Non -Residential First 300,000 $3.79 $4.38 Over 300,000 $3.39 $3.90 Major Industrial All Usage $2.96 $3.40 Irrigation First 300,000 $5.04 $5.80 Over 300,000 $4.53 $5.22 Wholesale Reduced Peak Demand $2.87 $2.87 Peak Demand $3.20 $3.20 Table A-2 Monthly Water Rates After December 31, 2022 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.30 $4.47 Next 13,000 $4.37 $5.91 Over 15,000 $6.20 $8.38 Non -Residential First 300,000 $3.93 $5.05 Over 300,000 $3.93 $5.05 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 1 of 11 Page 102 of 666 Major Industrial All Usage $3.14 $3.49 Irrigation First 300,000 $4.29 $5.43 Over 300,000 $4.29 $5.43 Wholesale Reduced Peak Demand $3.16 $3.16 Peak Demand $3.16 $3.16 Table A-3 Monthly Water Rates After December 31, 2023 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.40 $4.60 Next 13,000 $4.50 $6.09 Over 15,000 $6.39 $8.63 Non -Residential First 300,000 $4.05 $5.20 Over 300,000 $4.05 $5.20 Major Industrial All Usage $3.23 $3.59 Irrigation First 300,000 $4.42 $5.59 Over 300,000 $4.42 $5.59 Wholesale Reduced Peak Demand $3.25 $3.25 Peak Demand $3.25 $3.25 Table A-4 Monthly Water Rates After December 31, 2024 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.50 $4.74 Next 13,000 $4.64 $6.27 Over 15,000 $6.58 $8.89 Non -Residential First 300,000 $4.17 $5.36 Over 300,000 $4.17 $5.36 Major Industrial All Usage $3.33 $3.70 Irrigation First 300,000 $4.55 $5.76 Over 300,000 $4.55 $5.76 Wholesale Reduced Peak Demand $3.35 $3.35 Peak Demand $3.35 $3.35 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 2 of 11 Page 103 of 666 (2) Beginning January 1, 2026, all monthly water rates shall be increased by 3% per year. (3) All bills under such schedules shall be computed by adding the applicable meter service charge prescribed by subsection (B) to the amount determined to be due for water usage under this schedule. Applicable sales tax and franchise fees shall be added to the bill so computed. (4) When a common facility/building is served by multiple water meters and the water usage is for the same purpose, customers may petition the Water & Wastewater Director and/or the Finance & Internal Services Director to have the water consumption aggregated and have the tiered rates apply to the aggregated quantity. (5) Water used for flushing and sampling of newly constructed water lines, Fire Department training and equipment calibration, and other similar uses requiring a large volume and/or high velocity of water movement shall employ a fire hydrant meter of the appropriate size for the use. If a fire hydrant meter cannot be used due to high flow or volume requirements, then the volume of water used shall be measured by using a pitot gauge to determine the gallons per minute and by timing the flow of water to be able to calculate total volume. In the cases of fire department training and equipment calibration, sewer line washing, street sweeping, and other uses where the equipment employed has a built-in water meter, these built in water meters may be used. All such meters other than those on fire trucks must be evaluated by the Meter Superintendent. These water uses shall be billed at the same rates as non-residential customers. (6) Monthly wholesale treated water rates outside city limits are based on Cost of Service Methodology. (B) Monthly Water Service Charge. (1) In addition to the above, each customer shall pay a monthly water service charge in accordance with the following schedule: Table B-1 Monthly Water Service Charge Prior to January 1, 2023 Meter Size Inside City Outside City Wholesale % x % inch $6.59 $7.54 $7.54 1 inch $9.14 $10.52 $10.52 1 % inch $15.93 $18.31 $18.31 2 inch $23.20 $26.66 $28.56 3 inch $54.05 $62.18 $64.38 4 inch $89.50 $102.93 $112.25 6 inch $178.99 $205.82 $213.02 8 inch $268.41 $308.67 $319.47 Table B-2 Monthly Water Service Charge After December 31, 2022 Meter Size Inside City Outside City Wholesale % x % inch $6.59 $7.54 $7.54 1 inch $9.14 $12.26 $12.26 1 % inch $15.93 $24.22 $24.22 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 3 of 11 Page 104 of 666 2 inch $23.20 $33.52 $33.52 3 inch $54.05 $69.84 $69.84 4 inch $89.50 $102.93 $102.93 6 inch $178.99 $205.82 $205.82 8 inch 1 $268.41 1 $308.67 1 $308.67 Table B-3 Monthly Water Service Charge After December 31, 2023 Meter Size Inside City Outside City Wholesale % x % inch $6.79 $7.77 $7.77 1 inch $9.41 $12.63 $12.63 1 % inch $16.41 $24.95 $24.95 2 inch $23.90 $34.53 $34.53 3 inch $55.67 $71.94 $71.94 4 inch $92.19 $106.02 $106.02 6 inch $184.36 $211.99 $211.99 8 inch $276.46 $317.93 $317.93 Table B-4 Monthly Water Service Charge After December 31, 2024 Meter Size Inside City Outside City Wholesale % x % inch $6.99 $8.00 $8.00 1 inch $9.70 $13.01 $13.01 1 % inch $16.90 $25.69 $25.69 2 inch $24.61 $35.56 $35.56 3 inch $57.34 $74.09 $74.09 4 inch $94.95 $109.20 $109.20 6 inch $189.89 $218.35 $218.35 8 inch 1 $284.76 1 $327.47 1 $327.47 (2) Beginning January 1, 2026, all monthly water service charges shall be increased by 3% per year. (3) The monthly treated water rates and the monthly meter service charge rates prescribed by subsections (A) and (B) of this section shall commence as of the first billing statements issued after December 31, 2022. (4) The State of Arkansas mandated Safe Drinking Water Act fee shall be added to the monthly water utility bill. (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 4 of 11 Page 105 of 666 (C) Monthly Standby Fire Protection Service Charge. (1) Charges for unmetered service connections for standby fire protection and fire hydrants shall be based on the incoming line size or the backflow preventer size, whichever is smaller, as set forth in the following table: Monthly Standby Fire Protection Service Charge Line Size or Backflow Preventer Size Inside City Outside City 1 inch $9.75 $11.68 2 inch 10.17 12.10 2.5 inch 20.33 23.37 3 inch 30.48 35.06 4 inch 60.97 70.11 6 inch 169.34 194.74 8 inch 355.65 409.00 10 inch 609.68 701.11 (2) The Utilities Department shall review the monthly standby fire protection service charges every two (2) years and shall make recommendations to the City Council following such review. Fire protection lines shall not be connected to the water system downstream from a meter. (Code 1965, §21-25; Ord. No. 1165, 4-18-58; Ord. No. 2144, 9-2-75; Ord. No. 2594, 2-5-80; Ord. No. 3197, 7-1-86; Ord. No. 3409, 2-21-89; Ord. No. 3431, 6-6-89; Ord. No. 3491, 7-17-90; Ord. No. 3513, 9-18-90; Ord. No. 3519, 11- 20-90; Ord. No. 4059, §1, 10-7-97; Ord. No. 4223, 2-15-00; Code 1991, §51.136; Ord. No. 4530 12-02-02; Ord. No. 4540, 02-03-04; Ord. No. 5123, 4-1-08; Ord. No. 6169, §1, 4-2-2019) 51.137 Monthly Sewer Rates (A) Monthly Sewer Rates. (1) All monthly sewer charges shall be calculated from the customer's monthly water usage. The following monthly rates are hereby fixed as rates to be charged for sewer services: (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 5 of 11 Page 106 of 666 Table D-1 Monthly Sewer Rates Per 1,000 Gallons Before January 1, 2023 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $4.35 Greater than $5.80 2,000 gallons Non -Residential All Usage $4.40 Major Industrial All Usage $4.71 Farmington All Usage $7.52 Outside city All Usage $8.18 Elkins 85% of metered $5.19 water usage Usage above 85% of $2.71 metered water usage Table D-2 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2022 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.39 Greater than $4.52 2,000 gallons Non -Residential All Usage $5.10 Major Industrial All Usage $5.71 Farmington All Usage $8.27 Outside city All Usage $8.55 Elkins 85% of metered $7.20 water usage Usage above 85% of $7.20 metered water usage (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 6 of 11 Page 107 of 666 Table D-3 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2023 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.49 Greater than $4.66 2,000 gallons Non -Residential All Usage $5.25 Major Industrial All Usage $5.88 Farmington All Usage $8.52 Outside city All Usage $8.81 Elkins 85% of metered $7.42 water usage Usage above 85% of $7.42 metered water usage Table D-4 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2024 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.60 Greater than $4.80 2,000 gallons Non -Residential All Usage $5.41 Major Industrial All Usage $6.06 Farmington All Usage $8.77 Outside city All Usage $9.07 Elkins 85% of metered $7.64 water usage Usage above 85% of $7.64 metered water usage (2) Beginning January 1, 2026, all monthly sewer quantity charge- usage rates per 1,000 gallons shall be increased by 3% per year. (3) Sewer related fees levied by the Cities of Farmington or Greenland shall be added to the wastewater utility bill at the request of Farmington or Greenland. These fees may be calculated on a per -thousand volumetric usage or a per month basis. (B) Monthly Sewer Service Charge. (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 7 of 11 Page 108 of 666 (1) In addition to the above, each customer shall pay a monthly sewer service charge in accordance with the following schedule: Table E-1 Monthly Sewer Service Charge Prior to January 1, 2023 Meter Size Inside City Outside Cityt Farmingtont % x % inch $18.28 $18.28 $16.74 1 inch $23.74 $33.92 $31.28 1% inch $38.77 $60.37 $55.50 2 inch $55.43 $79.73 $73.45 3 inch $128.73 $184.24 $169.29 4 inch $212.13 $303.44 $278.93 6 inch $420.39 $601.46 $553.70 8 inch $628.73 $899.76 $826.81 Table E-2 Monthly Sewer Service Charge After December 31, 2022 Meter Size Inside City Outside Cityt Farmingtont % x % inch $18.28 $18.28 $25.10 1 inch $23.74 $33.92 $52.62 1%2 inch $38.77 $66.73 $109.78 2 inch $55.43 $93.11 $154.24 3 inch $128.73 $196.10 $327.83 4 inch $212.13 $303.44 $482.37 6 inch $420.39 $601.46 $897.30 8 inch $628.73 $899.76 $998.92 Table E-3 Monthly Sewer Service Charge After December 31, 2023 Meter Size Inside City Outside Cityt Farmingtont % x % inch $18.83 $18.83 $25.85 1 inch $24.45 $34.94 $54.20 1% inch $39.93 $68.73 $113.07 2 inch $57.09 $95.90 $158.87 3 inch $132.59 $201.98 $337.66 4 inch $218.49 $312.54 $496.84 6 inch $433.00 $619.50 $924.22 8 inch 1 $647.59 1 $926.75 1 $1,028.89 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 8 of 11 Page 109 of 666 Table E-4 Monthly Sewer Service Charge After December 31, 2024 Meter Size Inside City Outside Cityt Farmingtont % x 3/ inch $19.39 $19.39 $26.63 1 inch $25.19 $35.99 $55.82 1% inch $41.13 $70.79 $116.47 2 inch $58.81 $98.78 $163.63 3 inch $136.57 $208.04 $347.79 4 inch $225.05 $321.92 $511.75 6 inch $445.99 $638.09 $951.95 8 inch $667.02 $954.56 $1,059.75 tCost of Service Methodology required by contract. (2) Beginning January 1, 2026, all monthly sewer service charges shall be increased by 3% per year. (C) Determination of Sewer Quantity Charge for Residential Customers. (1) In the case of residential customers residing in a single family home, duplex, triplex, and/or fourplex, the average monthly water consumption for the preceding months of December, January, and February shall be computed separately for each customer, and a uniform monthly charge for each customer shall be determined by applying the schedule of rates set out in subsection (A) of this section to such average monthly water consumption. In the case of a residential user for whom a uniform monthly charge has been established and who moves to a new location the same uniform monthly charge shall apply at the new location. In the case of new residential customers, sewer averages shall be established based on the number of individuals residing within the dwelling unit, at a rate of 2,100 gallons per customer per month. This methodology of sewer averaging shall not apply to multi -family structures containing five (5) or more units in a contiguous building. (2) In the case of sewer customers who do not have a water meter provided by a public water utility, the sewer usage volume billed shall be the average volume of all users in the sewer system in like dwellings from the most recent system -wide sewer average calculation. (D) Determination of Charge for Non-residential and Major Industrial Customers. In the case of non-residential and/or major industrial customers, the monthly sewer charge shall be determined by applying the schedule of rates prescribed in subsection (A) of this section to the monthly water usage of such customers. In the event that a non-residential or major industrial customer discharging waste into the city's sanitary sewer system produces evidence to the Water and Wastewater Director demonstrating that a substantial portion of the total amount of water from all sources used for all purposes does not reach the sanitary sewer which is in excess of the factors used in establishing the rates in subsection (A) of this section, an estimated percentage of total water consumption to be used in computing charges may be established by the Water and Wastewater Director. The factors used in establishing said rates are on file in the office of the Water and Wastewater Director and are incorporated herein by reference thereto. Any rate so adjusted by the Water and Wastewater Director shall be effective for a twelve (12) month period beginning with the billing for the month when rates adjudged hereby go into effect. (E) Extra Strength Surcharge. (1) For all significant industrial users as defined in §51.074, whose wastewater discharge is greater than 300 mg/I of BOD 5 and/or TSS, the city shall levy an Extra Strength Surcharge for each parameter in accordance with the following unit charges: Created: 2022-05-17 11:20:05 [EST] (Supp. No. 25) Page 9 of 11 Page 110 of 666 Table F3 Extra Strength Surcharges After 12/31/2022 Extra Strength BOD 5 $0.5426 per pound Extra Strength TSS $0.6921 per pound (2) Starting after December 31, 2023, Extra Strength Surcharges shall be increased by 3% per year. (3) Extra Strength Surcharges shall be billed monthly and shall be computed on the basis of water meter reading (wastewater discharge volume). (4) All sampling and analyses of the wastewater characteristics shall be performed in accordance with U.S. Environmental Protection Agency 40 Code of Federal Regulations Part 136 approved methods. (5) The volume of flow used in computing surcharge shall be based upon metered water consumption as shown in the records of meter readings maintained by the city's business office. In the event that a user discharging waste into the city sanitary sewer system produces evidence to the city demonstrating that a portion of the total amount of water used for all purposes is not discharged into the sanitary sewer, a separate meter or meters or other approved flow measuring device may be installed at the user's expense, upon its request, to measure only that portion of the total flow being discharged into the city sewer system. If a surcharge is assessed by the city, it shall be shown separately on the monthly billing. (6) Any person discharging industrial waste into the sanitary sewers of the city who procures any part or all of the user's water supply from sources other than the city, all or part of which is discharged into the sanitary sewer, shall install and maintain at the user's expense water meters of the type approved by the city for the purpose of determining the proper volume of flow to be used in computing sewer service charges. Such meter will be read monthly and tested for accuracy when deemed necessary by the city. Where it can be shown that a portion of the water measured by the aforesaid meter or meters does not enter the sanitary sewer system of the city, a separate meter or meters or other approved flow measuring device may be installed at the user's expense, upon its request, to measure only that portion of the total flow being discharged into the city sewer system. If a surcharge is assessed by the city, it shall be shown separately on the monthly billing. (7) Computation of extra strength surcharges shall be based on the following formula: (a) Extra strength surcharge: S I = V x 8.34 x [BOD Unit Charge (BOD - 300) + SS Unit Charge (TSS - 300)] (b) Where: S = Surcharge in dollars V = Sewer volume in million gallons 8.34 = Pounds per gallon of water BOD Unit Charge = Unit charge for BOD in dollars per pound BOD = BOD strength in parts per million 300 = Allowed BOD strength in parts per million TSS Unit Charge = Unit charge for suspended solids in dollars per pound (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 10 of 11 Page 111 of 666 TSS = Suspended solids strength in parts per million 300 = Allowed TSS Strength in parts per million (F) Elkins Sewer Charges. (1) Elkins' payment for wastewater treatment shall be based on 85% of the metered water purchased. The volume of wastewater received by Fayetteville at the "Point of Connection" shall be measured by the installed wastewater meter. Volumes of wastewater below or above the agreed upon percentage (85%) of metered water, as measured by the wastewater meter, shall be recorded on a monthly basis, with a reconciliation of the net difference to occur semiannually in June and December. If the reconciliation volume is over the agreed upon percentage, this amount shall be billed to Elkins in June and December at the actual computed cost of wastewater collection to and treatment at the Noland Wastewater Treatment Plant, not including the calculated rate of return and not including depreciation charges, but including any capacity surcharge, based on the most recent rate as determined in paragraph B of this contract. If the reconciliation volume is below the agreed upon percentage, the actual amount billed for the difference shall be refunded to Elkins in June and December (2) Elkins Impact Fee Charges. The City of Elkins shall pay an additional $0.25 per 1,000 gallons of wastewater, for all wastewater volume charges including both the 85% of metered water volume and for wastewater in excess of the 85% of the metered water purchased billed volume. (G) Hauled Wastewater Fees. (1) Application fee. An application to discharge hauled domestic waste must be accompanied by a fee of $100.00. (2) Discharge fee. A fee of $50.00 must be paid for each hauled domestic waste load discharged. (H) Industrial Wastewater Discharge Permit Fee. (1) Application Fee. An application for an industrial wastewater discharge permit must be accompanied by a fee of $500.00. (Code 1965, §21-26; Ord. No. 1165, 4-18-58; Ord. No. 3197, 7-1-86; Ord. No. 3285, 8-4-87; Ord. No. 3398, 1-3-89; Ord. No. 3491, 7-17-90; Ord. No. 3637, §§1, 2, 8-18-92; Ord. No. 4059, §2, 10-7-97; Code 1991, §51.137; Ord. No. 4530, 12-02-03; Ord. No. 4803, 12-20-05; Ord. No. 4998, 4-3-07; Ord. No. 5129, 4-15-08; Ord. No. 5438, 9-20-11; Ord. No. 5739, 2-17-15) (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 11 of 11 Page 112 of 666 Draft WATER AND WASTEWATER COMPREHENSIVE RATE STUDY B&V PROJECT NO. 406577 PREPARED FOR City of Fayetteville, Arkansas 26 MAY 2022 aBLACK&VEATCH Page 113 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table of Contents 1.0 Executive Summary........................................................................................................ ES 1-0 1.1 Summary of Findings.................................................................................................. ES 1-0 1.1.1 Revenue Under Existing Rates.................................................................... ES 1-0 1.1.2 Revenue Requirements............................................................................... ES 1-1 1.1.3 Summary of Cash Flow Results................................................................... ES 1-2 1.1.4 Cost of Service Analysis............................................................................... ES 1-2 1.2 Proposed Rate Adjustments....................................................................................... ES 1-3 1.3 Disclaimer................................................................................................................... ES 1-3 2.0 Introduction.......................................................................................................................2-0 2.1 Purpose............................................................................................................................2-0 2.2 Scope................................................................................................................................2-0 2.3 Study Methodology.........................................................................................................2-1 2.3.1 Financial Plan....................................................................................................2-1 2.3.2 Cost of Service..................................................................................................2-1 2.3.3 Rate Design.......................................................................................................2-2 3.0 Rate Structure Overview.....................................................................................................3-0 3.1 Fixed Charge.....................................................................................................................3-0 3.2 Volumetric (Usage) Charge..............................................................................................3-0 3.3 Existing Rate Structure.....................................................................................................3-0 3.3.1 Water Rate Structure.......................................................................................3-0 3.3.2 Wastewater Rate Structure..............................................................................3-1 4.0 Water Utility.......................................................................................................................4-1 4.1 Water Revenue Projections Under Existing Rates...........................................................4-1 4.1.1 Water Revenue Under Existing Rates..............................................................4-1 4.1.2 Projection of Service Revenue Under Existing Rates.......................................4-3 4.1.3 Other Water Revenue......................................................................................4-3 4.2 Water Capital Improvements Program............................................................................4-4 4.3 Water Revenue Requirements........................................................................................4-4 4.3.1 Water Operation and Maintenance Expenses.................................................4-4 4.3.2 Water Bad Debt................................................................................................4-5 4.3.3 Water Payment In Lieu of Taxes......................................................................4-5 4.3.4 Safe Drinking Water Fee Reimbursement........................................................4-5 4.3.5 Water Debt Service Requirements...................................................................4-6 4.3.6 Transfer to Shop Fund......................................................................................4-6 4.3.7 Transfer to Operating Reserve.........................................................................4-6 4.3.8 Water Cash Financed Capital...........................................................................4-6 4.3.9 Transfer to Capital Reserve..............................................................................4-6 4.4 Water Proposed Revenue Adjustments...........................................................................4-6 BLACK & VEATCH I Table of Contents Page 114 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5 Water Cost of Service......................................................................................................4-8 4.5.1 Determination of Cost of Service.....................................................................4-8 4.5.2 Determination of Functional Costs..................................................................4-9 4.5.3 Allocation of Costs to the Functional Cost Components...............................4-10 4.5.4 Distribution of Water Utility Costs to Customer Classes...............................4-11 5.0 Water Rate Design............................................................................................................5-14 5.1 Existing Water Rates......................................................................................................5-14 5.2 Proposed Water Rates...................................................................................................5-14 6.0 Wastewater Utility..............................................................................................................6-1 6.1 Wastewater Revenue Projections Under Existing Rates.................................................6-1 6.1.1 Wastewater Revenue Under Existing Rates.....................................................6-1 6.1.2 Projection of Service Revenue Under Existing Rates.......................................6-3 6.1.3 Other Wastewater Revenue.............................................................................6-3 6.2 Wastewater Capital Improvements Program..................................................................6-4 6.3 Wastewater Utility Revenue Requirements....................................................................6-4 6.3.1 Wastewater Operation and Maintenance Expenses.......................................6-4 6.3.2 Wastewater Bad Debt......................................................................................6-5 6.3.3 Wastewater Payment In Lieu of Taxes.............................................................6-5 6.3.4 Wastewater Debt Service Requirements.........................................................6-6 6.3.5 Transfer to Shop Fund......................................................................................6-6 6.3.6 Transfer to Operating Reserve.........................................................................6-6 6.3.7 Wastewater Cash Financed Capital..................................................................6-6 6.3.8 Transfer to Capital Reserve..............................................................................6-6 6.4 Wastewater Proposed Revenue Adjustments.................................................................6-6 6.5 Wastewater Cost of Service.............................................................................................6-8 6.5.1 Determination of Cost of Service.....................................................................6-8 6.5.2 Determination of Functional Costs..................................................................6-9 6.5.3 Allocation of Costs to the Functional Cost Components.................................6-9 6.5.4 Distribution of Wastewater Utility Costs to Customer Classes ......................6-11 6.5.5 Wastewater Utility Customer Class Costs of Service.....................................6-12 7.0 Wastewater Rate Design...................................................................................................7-14 7.1 Existing Wastewater Rates............................................................................................7-14 7.2 Proposed Wastewater Rates.........................................................................................7-14 8.0 Combined Water and Wastewater Utilities........................................................................8-15 9.0 Disclaimer.........................................................................................................................9-16 10.0 Appendix 1: Water Tables.................................................................................................10-1 11.0 Appendix 2: Wastewater Tables........................................................................................11-1 BLACK & VEATCH I Table of Contents Page 115 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study LIST OF EXECUTIVE SUMMARY TABLES Table ES - 1—Water 2022 Cost of Service............................................................................................. ES 1-2 Table ES - 2 —Wastewater 2022 Cost of Service................................................................................... ES 1-3 LIST OF FIGURES Figure 4-1 - Historical and Projected Water Accounts...............................................................................4-2 Figure 4-2 - Historical and Projected Water Billed Volume.......................................................................4-3 Figure 4-3 - Historical and Projected Water Service Revenue...................................................................4-3 Figure 4-4 - Projected Annual Water O&M Expenses................................................................................4-5 Figure 4-5 - Water Revenues and Revenue Requirements........................................................................4-7 Figure 6-1- Historical and Projected Wastewater Accounts.....................................................................6-2 Figure 6-2 - Historical and Projected Wastewater Billed Volume.............................................................6-3 Figure 6-3 - Historical and Projected Wastewater Service Revenue.........................................................6-3 Figure 6-4 - Projected Annual Water O&M Expense................................................................................. 6-5 Figure 6-5 - Wastewater Revenues and Revenue Requirements..............................................................6-7 LIST OF WATER TABLES Table W - 1- Water Projected Number of Accounts...............................................................................10-1 Table W - 2 - Water Projected Billed Volume (1,000 Gallons).................................................................10-2 Table W - 3 - Water Existing Rates...........................................................................................................10-3 Table W - 4 - Water Projected Revenues Under Existing Rates...............................................................10-4 Table W - 5 - Water Projected Other Revenues.......................................................................................10-4 Table W - 6 - Water Capital Improvement Program................................................................................10-5 Table W - 7 - Water Projected O&M Expenses........................................................................................10-5 Table W - 8 - Capital Program Financing..................................................................................................10-6 Table W - 9 - Water Operating Cash Flow................................................................................................10-7 Table W - 10 - Water Fund Balances........................................................................................................10-8 Table W - 11- Water 2022 Cost of Service..............................................................................................10-9 Table W - 12 - Water 2022 Allocation of Net Plant Investment to Functional Cost Components ........10-10 Table W - 13 - Water 2022 Allocation of Net Annual Depreciation to Functional Cost Components.................................................................................................................10-10 Table W - 14 - Water 2022 Allocation of O&M Expenses to Functional Cost Components ..................10-10 Table W - 15 - Water 2022 Estimated Units of Service..........................................................................10-11 Table W - 16 - Water 2022 Unit Cost of Service....................................................................................10-12 Table W - 17 - Water 2022 Cost of Service by Customer Class..............................................................10-13 Table W - 18 - Water Proposed 2022 Rates...........................................................................................10-14 Table W - 19 - Water 2022 Cost of Service Under Proposed Rates.......................................................10-15 Table W - 20 - Water 2022 Bill Impact...................................................................................................10-16 BLACK & VEATCH I Table of Contents Page 116 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study LIST OF WASTEWATER TABLES Table S - 1 - Wastewater Projected Accounts..........................................................................................11-1 Table S - 2 - Wastewater Projected Billed Volume (1,000 Gallons).........................................................11-1 Table S - 3 - Wastewater Existing Charges...............................................................................................11-2 Table S - 4 - Wastewater Projected Revenues at Existing Rates..............................................................11-3 Table S - 5 - Wastewater Projected Other Revenues...............................................................................11-3 Table S - 6 - Wastewater Capital Improvement Program........................................................................11-4 Table S - 7 - Wastewater Projected O&M Expenses................................................................................11-4 Table S - 8 - Wastewater Cash Financed Capital......................................................................................11-5 Table S - 9 - Wastewater Operating Cash Flow........................................................................................11-5 Table S - 10 - Wastewater Projected Fund Balances...............................................................................11-6 Table S - 11- Wastewater 2022 Cost of Service......................................................................................11-6 Table S - 12 - Wastewater 2022 Allocation of Net Plant Investment......................................................11-7 Table S - 13 - Wastewater 2022 Allocation of Depreciation....................................................................11-7 Table S - 14 - Wastewater 2022 Allocation of O&M Expenses................................................................11-8 Table S - 15 - Wastewater 2022 Units of Service.....................................................................................11-8 Table S - 16 - Wastewater 2022 Unit Cost of Service..............................................................................11-9 Table S - 17 - Wastewater 2022 Cost of Service by Customer Class........................................................11-9 Table S - 18 - Wastewater Proposed 2022 Charges...............................................................................11-10 Table S - 19 - Wastewater 2022 Cost of Service Under Proposed Rates...............................................11-11 Table S - 20 - Wastewater 2022 Bill Impact...........................................................................................11-11 LIST OF COMBINED TABLES Table C - 1 - Combined Projected Fund Balances.. Table C - 2 - Combined Operating Cash Flow......... Table C - 3 - Combined 2022 Bill Impact ................ BLACK & VEATCH I Table of Contents Page 117 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 1.0 Executive Summary The City of Fayetteville (City) provides water and wastewater services to retail and wholesale customers. The Water and Wastewater fund is an Enterprise Fund, which is funded by the operating and capital revenues from the users of the system. Due to multiple factors including increasing operating costs, significant capital investments to meet regulatory requirements, and the need for infrastructure rehabilitation and replacement, revenues under existing rates are not adequate to meet the annual revenue requirements. Therefore, to maintain financial sufficiency and to assure equitable cost recovery, the City engaged Black & Veatch Management Consulting, LLC (Black & Veatch) to perform a Water and Wastewater Comprehensive Rate Study (Study). The primary objectives of the Study are to develop a balanced financial plan, determine cost of service allocations for each customer class and design rates to recover costs from customer classes in reasonable accord with the allocated costs of service. The financial plan was developed for the six -year period of 2021 through 2026, also referred to as the study period or the forecast period. The city's fiscal year is a calendar year, starting on January 1 and ending on December 31. As a result of our evaluations and analyses, the following summary of findings and recommendations are offered for the City's consideration. 1.1 Summary of Findings 1.1.1 Revenue Under Existing Rates 1. The City provides retail water services to approximately 40,800 customers inside the City and about 7,000 customers outside the City. The number of retail water service customers inside the City is projected to increase to about 44,800 by 2026 and the number of outside City water customers is projected to increase to about 8,000. The City also provides treated water to four wholesale customers. Retail wastewater collection and treatment service is provided to approximately 36,900 customers inside the City and about 2,600 customers outside the City. The number of inside City wastewater service customers is projected to increase to about 40,600 by 2026 and the number of outside City wastewater service customers is projected to increase to about 2,700. 2. Treated water sales to inside City retail customers are projected to increase from approximately 3,146,800 1,000 gallons (kgals) in 2021 to approximately 3,388,000 kgals by 2026. Treated water sales to outside City retail customers are projected to increase from approximately 507,600 kgals in 2021 to approximately 519,400 kgals by 2026. Treated water sales to wholesale customers is projected to be approximately 219,100 kgals in 2021 and decrease to 202,300 kgals in 2022 and remain at that level through 2026. Billed wastewater volume from inside City retail customers is projected to increase from approximately 2,806,700 kgals in 2021 to approximately 2,961,800 kgals by 2026. Billed wastewater volume from outside City retail customers is projected to increase from 109,800 kgals in 2021 to about 117,400 kgals by 2026. Billed wastewater volume from wholesale customers is projected to increase from 81,000 kgals in 2021 to 126,600 kgals in 2026 due to the addition of West Fork as a wholesale wastewater customer starting December 2020. The annual wholesale wastewater volume is projected to remain at the 2021 level through 2026. BLACK & VEATCH I Executive Summary ES-1-0 Page 118 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 3. The City's current water rates became effective January 1, 2022. For both retail and wholesale customers, the water rates include a monthly base charge, which varies by meter size and a volume charge that varies by customer class. The existing schedule of rates for wastewater service became effective on January 1, 2022. For retail customers, the wastewater rates include a monthly base charge, which varies by meter size. The volume charge varies by customer class. Surcharge rates are based on excess strength of Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). The existing wastewater rate structure is described in Section 3.3.2. 4. Revenue is currently derived principally from charges for treated water and wastewater service, with some revenue also obtained fire protection charges and other miscellaneous sources. Revenue from treated water sales, under existing rates, is projected to increase from $21,186,400 in 2021 to about $22,986,800 in 2026, reflecting a 5-year cumulative increase of 8%. Miscellaneous water revenues are estimated to increase from $1,484,700 in 2021 to approximately $1,608,600 in 2026, reflecting a 5-year cumulative increase of 8%. Revenue for wastewater collection and treatment services is projected to increase from $24,461,900 in 2021 to about $26,697,600 in 2026, under existing rates, reflecting a 5-year cumulative increase of 9%. Miscellaneous wastewater revenue is estimated at $1,297,100 in 2021 and $1,420,200 per year through 2022 to 2026, reflecting a 5-year cumulative increase of 9%. 1.1.2 Revenue Requirements 1. Costs of service to be recovered from water and wastewater service charges include (1) operation and maintenance (O&M) expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) Safe Drinking Water Fee Reimbursement; (5) debt service (consisting of principal and interest payments); (6) transfer to shop fund; (7) transfer to operating reserve; (8) cash financed capital; and (9) transfer to capital reserve. The water and wastewater utilities do not have any outstanding debt service. There are no future debt issuances are planned over the study period and no transfers to the shop fund over the study period. 2. The annual O&M expense includes the cost of labor, materials, power, chemicals, purchased water, contract services and other expenses associated with each utility's operation. In this study, FY 2021 is defined as the base budget year, based on which the O&M costs are projected for the forecast period. O&M expense for the water utility is projected to increase from $15,949,600 in 2021 to $18,739,400 by 2026 due to the combined effects of inflation and system growth. O&M expense for the wastewater utility is projected to increase from $15,674,800 in 2021 to $18,395,700 by 2026 due to the combined effects of inflation and system growth. Bad debt expenses refer to outstanding balances from customers that are deemed uncollectible. The water and wastewater bad debt in 2019 was 0.5% of revenue. Bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for water utility is projected to increase from $105,900 in 2021 to $129,000 by 2026. Annual bad debt expenses for wastewater utility is projected to increase from $122,300 in 2021 to $149,900 by 2026. 4. The Payment In Lieu of Taxes (PILOT) are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires the water and wastewater funds to pay 4.25% of annual total gross sales revenues to the City. Annual PILOT amount for the water utility is anticipated to increase from $900,400 in 2021 to $1,096,900 in 2026. Annual BLACK & VEATCH I Executive Summary ES-1-1 Page 119 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study PILOT amount for the wastewater utility is projected to increase from $1,039,600 in 2021 to $1,274,000 in 2026. 5. The Safe Drinking Water Fee (SDWF) revenue collected for each metered customer is reimbursed to the state of Arkansas Department of Public Health. The SDWF reimbursement is projected to increase from $230,000 in 2021 to $250,200 in 2026. The SDWF is a pass -through fee and is treated as a "revenue reduction" by the City. 6. The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve for the water utility is projected to increase from $133,000 in 2022 to $151,800 in 2026. The transfer to operating reserve for wastewater is projected to increase from $129,600 in 2022 to $147,900 in 2026. 7. The City currently utilizes the following two sources of funding for the water and wastewater utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. A capital project meets the requirements of using impact fees if the existing water or wastewater capacity is expanded due to growth. The wastewater capital improvement program for the study period is $69 million, of which $67 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. 1.1.3 Summary of Cash Flow Results 1. The cash flow analysis performed based on the projected annual revenues under existing rates and the projected annual revenue requirements indicates a funding gap for both utilities beginning in 2021. Therefore, a series of 3% annual revenue adjustment is needed in both the water and wastewater utilities to achieve the goal of the operating fund revenues being self-sufficient and adequate to cover all of the O&M expenses, cash financing of the capital program, required transfers, and to maintain the minimum reserve requirements. Table W - 9, in Appendix 1 presents the cash flow analysis and the proposed series of revenue increases for the water utility, and Table S - 9, in Appendix 2 presents the same for the wastewater utility. 1.1.4 Cost of Service Analysis 1. The revenue requirements less any revenues from other sources provides the "net" annual operating fund revenue requirements (also referred to as "cost of service") that needs to be recovered through user rates and charges. A summary of the projected annual cost of service for 2022 is shown for water and wastewater in tables ES-1 and ES-2, respectively. Table ES - 1—Water 2022 Cost of Service O&M Expenses 17,231,900 17,231,900 Depreciation 2,672,900 2,672,900 3 Return 1,895,900 1,895,900 4 Net Cost of Service 17,231,900 4,568,800 21,800,700 BLACK & VEATCH I Executive Summary ES-1-2 Page 120 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table ES - 2 —Wastewater 2022 Cost of Service 1 O&M Expenses 2 Depreciation 3 Return 4 Net Cost of Service 16,801,000 16,801,000 8,060,600 8,060,600 567,200 567,200 16,801,000 8,627,800 25,428,800 2. As a basis for design of a schedule of water and wastewater rates, the costs of service are allocated to the classes of customers in accordance with respective service requirements of each customer class. The resulting costs of service allocated to customer classes are summarized in Table W - 17 for water and Table S -17 for wastewater. 1.2 Proposed Recommendations Based on the financial planning and cost of service analysis performed for the study period, the Black & Veatch team proffers the following series of recommendations: 1. Implement a series of 3% annual revenue increase from 2022 to 2026 for both water and wastewater utilities. 2. Implement cost of service -based rates for water and wastewater utilities in 2022. 3. Transition the existing monthly Base charge to the proposed Base Charge, derived based on cost of service, if cost of service based proposed Base Charge is greater than the existing Base charge. 4. Eliminate the minimum volume charge billing of 1,000 gallons from the volumetric portion of the rate structure. 5. Continue with the existing tier block structure for customer classes that have an inclining block (residential) or a uniform block (industrial) for the volumetric rate structure. 6. Change to uniform block for customers that currently have a declining block (non-residential and irrigation) volumetric rate structure. The aforementioned recommendations enable the water and wastewater utilities to meet all its financial obligations, so that the City can continue to provide reliable service to serve the needs of existing and future customers. 1.3 Disclaimer This report was prepared for the City of Fayetteville (Client) by Black & Veatch Management Consulting, LLC (Black & Veatch) and is based on information provided by the Client not within the control of Black & Veatch. While it is believed that the information, data and opinions contained herein will be reliable BLACK & VEATCH I Executive Summary ES-1-3 Page 121 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study under the conditions and subject to the limitations set forth in this report, Black & Veatch does not guarantee the accuracy thereof. Black & Veatch has assumed that the information provided by others, both verbal and written, is complete and correct. The projections set forth in this report are intended as "forward -looking statements." In formulating these projections, Black & Veatch has made certain assumptions with respect to conditions, events, and circumstances that may occur in the future. While Black & Veatch believes the assumptions are reasonable actual results may differ materially from those projected, as influenced by the conditions, events, and circumstances that occur. As such, Black & Veatch does not take responsibility for the accuracy of data or projections provided by or prepared on behalf of the Client, nor does Black & Veatch have any responsibility for updating this report for events occurring after the date of this report. Use of this report or any information contained therein by any party other than the Client, shall constitute a waiver and release by such third party of Black & Veatch from and against all claims and liability, including but not limited to liability for special, incidental, indirect or consequential damages in connection with such use. Such use of this report by a third party shall constitute agreement by the third party user that its rights, if any, arising from this report shall be subject to the terms of this Report Limitations, and in no event shall the third party's rights, if any, exceed those of the Client under its contract with B&V. The benefit of such releases, waivers, or limitations of liability shall extend to the related companies and subcontractors of any tier of B&V, and the shareholders, directors, officers, partners, employees, and agents of all released or indemnified parties. BLACK & VEATCH I Executive Summary ES-1-4 Page 122 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 2.0 Introduction The City of Fayetteville water utility provides treated water and water distribution services to approximately 40,800 customers within the corporate limits of Fayetteville, and to approximately 7,000 customers in areas contiguous to, but outside of the City's corporate limits. The wastewater utility provides retail wastewater collection and treatment service to approximately 37,000 customers within the corporate city limits and to approximately 2,600 customers outside of the City's corporate limits. The City also provides treated water to four wholesale customers and wastewater treatment to two wholesale customers. In providing water and wastewater service, the City incurs considerable expense related to the ongoing operating and capital needs of the utilities. These operating and capital expenditures tend to increase annually due to the combined effects of inflation and the need to repair, replace, or extend existing service facilities to meet customer service requirements, as well as to meet more stringent state and federal water quality requirements and EPA requirements. The City of Fayetteville, recognizing the importance of financial planning and cost of service analysis to equitably recover the increasing costs to replace, renew, expand, improve, and operate its water and wastewater service facilities, retained Black & Veatch to perform this comprehensive study of revenue requirements, cost of service, and rates for potable water service and wastewater service. 2.1 Purpose This report examines the respective projected revenue and rate requirements of the water and wastewater systems of the City. The purpose of this report is (1) to project the future revenues of the water and wastewater utilities under existing rates and charges, as well as the operating expenses and capital financing revenue requirements of the two utilities, and to examine the adequacy of projected revenues to meet these revenue requirements through calendar year 2026; (2) to allocate these revenue requirements, or costs of service, for a representative test year to the various customer classes in accordance with the respective service requirements that each class places on the systems; and (3) to develop a suitable schedule of water and wastewater rates that will produce revenues adequate to meet the financial needs of the utility on a basis that recognizes customer costs of service, existing wholesale service agreements and practical bill impact considerations. 2.2 Scope This report presents the results of a comprehensive study of the projected revenue and revenue requirements, costs of service allocations, and proposed rates for treated water and wastewater service. Revenue and revenue requirements are projected for the five calendar years from 2022 through 2026, recognizing anticipated growth in number of customers, water use, and wastewater flows throughout the service area. The study of revenue requirements recognizes projected operation and maintenance expense, capital improvement requirements met from revenues, principal and interest payments on outstanding and proposed bond issues, and reserve fund requirements. Requirements of existing revenue bond indentures are also recognized. Costs of treated water and wastewater service are developed for each group of customers and type of service based on consideration of utility revenue needs and projected customer service requirements. Rate adjustments are designed for retail and wholesale customers in accordance with allocated costs of service, wholesale service agreement terms, and customer bill impact considerations. BLACK & VEATCH I Introduction 2-0 Page 123 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 2.3 Study Methodology The development of user rates and charges requires the integration of three critical components: (i) financial plan; (ii) cost of service allocations; and (iii) rate design. 2.3.1 Financial Plan The development and update of a financial plan is necessary to continue to focus on financial discipline, build financial stability, and maintain sustainable financial planning Financial Planning practices. The financial planning process helps to establish a financial roadmap to meet all of the water and wastewater utility's obligations. As illustrated in Figure 2 - 1, the key components of a financial plan are: (i) projection of revenues from user rates and other sources; (ii) development of a capital financing plan to decide the mix of debt and cash funding of capital program; (iii) projection of revenue requirements (O&M and capital costs, and target reserves); and (iv) determination of the level and timing of revenue adjustments needed to maintain financial viability. The annual revenue requirements are typically developed on a cash - needs basis for public utility rate setting. The revenue requirements, under the cash -needs basis approach, include the following: Project Revenues Review CPro-Forma Project Revenue Requirements Scenario Planning Develop Capital % Rev ancing Plan Adjustments Figure 2 -1: Financial Plan O&M expenditures; Debt service expenses; Cash financing of capital program; Contributions to operating reserves; and Other obligations such as payments and transfers for specific purposes. To establish financial stability, a financial plan is typically prepared for a multi -year period. A six -year financial plan was developed for the water and wastewater utility to achieve the financial objectives and target metrics defined to build and sustain financial integrity. 2022 through 2026 is the forecast period for both revenues and revenue requirement projections. The revenue adjustments represent the level of annual revenue increases necessary to meet the annual net revenue requirements. 2.3.2 Cost of Service Cost of service can be described as the revenue that the water and wastewater utility need to generate, net of funding from other miscellaneous sources of revenues. Therefore, Cost of Service is essentially the "net revenue requirement" that is to be recovered through user rates and charges. As illustrated in Figure 2 - 2, Cost of Cost of Service Analysis Allocate Costs Develop Units Unit Costs of Service Distribute Allocated Costs Based on Service Requirements Figure 2 - 2: Cost of Service service analysis enables an equitable apportioning of the net annual revenue requirements (also referred to as cost of service) to the various cost components and customer BLACK & VEATCH I Introduction 2-1 Page 124 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study classes. The level and types of allocation performed depend on the existing and anticipated rate structure. As municipal utilities are public utilities that cannot make a profit, the equitable allocation of costs is a critical step that is necessary to establish a reasonable nexus between costs incurred in providing service and the fees charged from customers, and to establish defensible user rates and charges. 2.3.3 Rate Design The third and final component is an evaluation of the existing rate structure components and the development of proposed user rates and charges. The user rates and charge schedules typically include fixed charge, volumetric charge, and other special charge rate components. As illustrated in Figure 2 - 3, the rates and charges are designed to recover the annual cost of service allocated to these different rate components and based on local policy and practical considerations. The study methodology described above and used in the financial planning, cost of service and rate design analysis reflect the application of industry accepted rate setting approaches that are provided in the following two guidance manuals: American Water Works Association (AWWA) Manual M-1: Principles of Water Rates, Fees, and Charges for water rate setting; and Rate Design Review Develop COS Rates Scenario 1 Planning Develop Practical Rates Proposed Rates ---------------------------------- Figure 2 - 3: Rate Design Water Environment Foundation (WEF) Financing and Charges for Wastewater Systems for wastewater. BLACK & VEATCH I Introduction 2-2 Page 125 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 3.0 Rate Structure Overview The revenue requirements of a water and wastewater utility, net of any miscellaneous sources of revenues, are recovered from user rates and charges. A water rate structure usually consists of two primary components, namely, a fixed charge and a volumetric charge. Similarly, a wastewater rate structure more commonly consists of a fixed charge, a volumetric charge, and pollutant charge (for wastewater pollutants such as Bio-chemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). Occasionally, a utility's water and wastewater rate structures may include special surcharges and/or special assessments to recover costs associated with certain service situations such as purchased water, pumping to elevations, drought conditions, readiness -to -serve, environmental conditions, and extra - strength wastewater discharges. 3.1 Fixed Charge A utility's annual revenue requirements comprise mostly of fixed costs such as salaries and benefits, pension obligations, debt service, cash financing for infrastructure renewal, and costs related to the provision of adequate capacity for service. These types of fixed costs occur on a recurring basis regardless of the amount of water used by the customer. Therefore, rate structures need to afford the ability to recover at least some of the fixed costs based on billing parameters that are not related to water usage or wastewater flow. The fixed charge, which is assessed regardless of the volume of water used, provides a mechanism to reliably recover some of the fixed annual operating costs of the utility, and provide for some level of revenue stability. In the utility industry, fixed charges are designed to recover one or more of the following types of costs, namely, (i) metering; (ii) billing; (iii) readiness -to -serve cost; (iv) specific capital investment; and (v) other specific costs. The costs of providing these functions vary among types of customers and/or by factors such as size and capacity of the meters. Therefore, to provide for equitable cost recovery, water and wastewater fixed charges are usually assessed based on meter size and also by customer class. 3.2 Volumetric (Usage) Charge In the utility industry, usage charges are designed to recover all other costs (except those that are recovered through fixed charge) associated with the treatment and delivery of water service and the collection, treatment, and disposal of wastewater. The three common types of volumetric charge are: (i) inclining block rate, where the usage in the next higher usage block is priced at a higher rate per unit; (ii) uniform block rate, where all units of usage are priced at the same unit rate; and (iii) declining block rate, where the usage in the next higher usage block is priced at a lower rate per unit. As usage patterns vary among customer classes and consequently different classes place different levels of service demands, different volumetric rates can be established for the various customer classes. In designing the volumetric rate structure, practical considerations including conservation, equity, affordability, and ease of administration are addressed. 3.3 Existing Rate Structure 3.3.1 Water Rate Structure Consistent with industry rate structures, the City's water rate structure comprises of both Fixed Charge and Volumetric Charge components. The water rate structure includes the following two components: BLACK & VEATCH I Rate Structure Overview 3-0 Page 126 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Base Charge (Fixed Charge); and Volume Charge (Volumetric Charge). Some of these components are applicable to only specific customer classes. The revenues derived from the above charges are collectively referred to as water Service Kevenues. ■ Base Charge The existing Base Charge for all customer classes is based on meter size. ■ Volume Charge: The existing Volume Charge is based on the quantity of water used by the customers. ■ Safe Drinkine Water Fee: This is a regulatory charge per bill that is collected by the City on behalf of the state of Arkansas Department of Public Health. The customer classes to which the specific charge components apply is illustrated in Figure 3 -1. The existing water rate schedule for 2021, for these rate components, is presented in Table W - 3 in Appendix 1. All customers are billed monthly. Figure 3 - 1: Existing Water Rate Structure • Base Charge by Meter Size Volume Rate (3-Tier Inclining Block) Minimum Usage (1,000 Gallons) Volume Rate (2-Tier Declining Block) Minimum Usage (1,000 Gallons) Volume Rate (Uniform) Minimum Usage (1,000 Gallons) Volume Rate ( Uniform) 2 rates (Reduced Peak Demand and Peak Demand) Safe Drinking Water Fee (per month) 3.3.2 Wastewater Rate Structure Retail Inside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Retail Outside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Wholesale Retail Inside City Residential; and Retail Outside City Residential Retail Inside City Non -Residential, Irrigation; and Retail Outside City Non -Residential, Irrigation Retail Inside City Major Industrial Retail Outside City Major Industrial Wholesale • All customer classes The City's Operating Fund wastewater rate structure also comprises of both Fixed Charge and Volumetric Charge components. The wastewater rate structure includes the following three components: Base Charge (Fixed Charge); BLACK & VEATCH I Rate Structure Overview 3-1 Page 127 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Volume Charge (Volumetric Charge); and BOD and TSS Charge (Surcharge). The revenues derived from all these three sources are collectively referred to as "Wastewater Service Kevenues. Some of these user rate components are applicable to only specific customer classes. ■ Base Charge: The existing Base Charge for all retail customers is based on meter size. ■ Volume Charge: The existing volume wastewater charge is based on the quantity of water used by the customer classes. Surcharge: The existing wastewater surcharge is based on the excess strengths of BOD and TSS, of certain customers. The customer classes to which the specific rate components are applicable is illustrated in Figure 3 - 2. The existing wastewater rate schedule for 2021 is presented in Table S - 3 in Appendix 2. Figure 3 - 2: Existing Wastewater Rate Structure • Base Charge by Meter Size • Retail Inside City (Residential, Non -Residential and Major Industrial); Retail Outside City (Residential, Non -Residential and Major Industrial); • Volume Rate (2-Tier Inclining Block) Retail Inside City Residential Based on winter water usage of December, January and February Volume Rate (Uniform) Retail Inside City (Non -Residential and Major Industrial) Retail Outside City (Residential, Non -Residential and Major Industrial) Volume Rate ( Uniform) Wholesale 2 tiered rates (85% of metered water usage and Above 85% of metered water usage) BLACK & VEATCH I Rate Structure Overview 3-2 Page 128 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.0 Water Utility The financial plan and rate design were developed to meet all the funding obligations of the water utility, and to achieve the financial adequacy and equitable cost recovery discussed in Section 2.3. The water utility financial plan was developed for the six -year forecast period of 2021 through 2026, and includes the following key components: Revenue projections (user rate revenues and non -rate revenues); Capital improvement program financing; Annual revenue requirement projections; and Annual proposed revenue increases 4.1 Water Revenue Projections Under Existing Rates The water utility revenues are derived from the following sources: Water Service Revenues (Base and Volume Charge) Other Revenues As a first step in the development of the financial plan, Water Service Revenues under the 2022 existing rates are projected for the forecast period. 4.1.1 Water Revenue Under Existing Rates As described in Section 3.3.1, the Water Service Revenue consists of two charge components. For each of the two components, revenues are projected based on billing units and applicable existing rate schedules. The billing units necessary to compute the Base Charge revenues are the number of accounts based on meter size and customer class. The billing units necessary to compute the Volume Charge are the annual water usage by customer class and by applicable blocks of usage. 4.1.1.1 Projection of Customer Accounts Typically, historical billing units are reviewed and used to project billing units for the forecast period. The project team reviewed historical accounts and average usage trends for each customer class referenced in Section 3.3.1. Based on the review of historical trends, two annual adjustment factors were applied to project billing units for the forecast period. The two adjustment factors applied at the customer class level are accounts growth rate and usage factor. The number of accounts is projected to grow in all customer classes except for Fire protection and wholesale where the number of accounts is anticipated to remain at the 2020 level. The total number of water accounts (not including private fire connections) is anticipated to increase from about 48,620 in 2021 to about 52,850 in 2026, at an overall annual system growth rate of 1.7%. The number of private fire connections is anticipated to remain at 727 throughout the study period. Table W - 1 in Appendix 1 presents the projected annual number of water accounts and private fire connections for the period of 2021 through 2026. BLACK & VEATCH I Water Utility 4-1 Page 129 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 4-1 presents both the historical and projected number of accounts for the water utility. Water Utility Historical and Projected Accounts 60,000 50,000 40,000 30,000 20,000 10,000 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-1 - Historical and Projected Water Accounts 4.1.1.2 Projection of Water Usage Billed water volumes are projected based on estimates of the number of water accounts and the average billed usage per account. Average water use per account is determined based on historical usage. The historical usage per account for all customer classes varies each year between 2016 and 2020. In 2020, the COVID pandemic led to stay-at-home measures and shut down of non -essential businesses across the country. Consequently, the residential customers used more water in 2020, whereas the non-residential customers used less water as compared to previous years. The average use per account for 2021 was projected to remain at the 2020 levels assuming a lingering effect of the pandemic. The average usage per account for 2022 and beyond was projected to return to the 2019 level for all customer classes assuming a return to pre -pandemic levels. Total system water usage is projected to increase from 3,873,500 kgals in 2021 to 4,109,400 kgals in 2026. Table W - 2 in Appendix 1 presents the projected annual volume for the period of 2021 through 2026. Figure 4-2 presents both the historical and projected annual billed volume for the water utility. Water Utility Historical and Projected Billed Volume (1,000 Gallons) 4,200,000 4,100,000 4,000,000 3,900,000 3,800,000 3,700,000 3,600,000 3,500,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected BLACK & VEATCH I Water Utility 4-2 Page 130 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 4-2 - Historical and Projected Water Billed Volume 4.1.2 Projection of Service Revenue Under Existing Rates Water service revenues for the period 2021 through 2026 are projected for each charge component (base and volume) based on the projections of accounts by meter size, projected water usage for each customer class, and the application of the 2021 rate schedule for 2021 revenues and 2022 rate schedule for 2022 through 2026 revenues. Water service revenue under existing rates is projected to increase slightly from $21.2 million in 2021 to $23.0 million in 2026. This growth is due to increase in water sales due to the growth in the number of accounts over the study period. Table W - 4 in Appendix 1 presents the projected annual service revenues for the period of 2021 through 2026. Figure 4-3 presents both the historical and projected annual service revenues under existing rates for the water utility. Water Utility Historical and Projected Service Revenues (Under Existing Rates) $25,000,000 $20,000,000 — — — — — — — — $15,000,000 $10,000,000 $5,000,000 $0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-3 - Historical and Projected Water Service Revenue 4.1.3 Other Water Revenues The other revenues include the following major components: Impact Fee Revenue; Water/Rural Water Connection Fees; Miscellaneous Fees (Water Sales Not on Computer, Trip Fees, Tampering -Billed Service) Penalties; and Safe Drinking Water Fee (pass -through) The annual revenues from water impact fees, water connection fees and miscellaneous fees for 2021 to 2026 are projected based on historical three-year (2018 to 2020) average revenues for each of the fees. The penalties revenue in 2020 reflects only the first two and half months of revenues, as the City stopped assessing penalties for non-payment due to the pandemic. The revenue for penalties in 2021 is projected to be half of the historical three -year (2017 to 2019) average revenues due to continued waiver of the penalties as a result of the COVID pandemic during the first half for 2021. The revenue BLACK & VEATCH I Water Utility 4-3 Page 131 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study from penalties in 2022 and beyond is projected as the historical three-year average (2017 to 2019) average revenues. Table W - 5 in Appendix 1 presents the historical and projected annual service revenues for the period of 2021 through 2026. The Safe Drinking Water Fee (SDWF) is assessed for all water users in the state of Arkansas. The current rate is $0.40 per bill per month and is collected by all water utilities in the state. The SDWF revenue is projected by applying the current rate to the number of meters for the period 2021 to 2026. The revenue collected as part of this fee is reimbursed to the state. 4.2 Water Capital Improvements Program The capital project costs provided by the City were based on 2020 dollars. Based on discussions with the City, the project costs are inflated at an annual rate of 3.0% to accurately reflect the costs of projects for 2021 and beyond. The water utility Capital Improvement Plan (CIP) provides for a total of $49.0 million of investments during the study period of 2021 through 2026. Table W - 6 in Appendix 1 presents the CIP list of projects and schedule for 2021 through 2026 The CIP is expected to be financed from a funding mix of cash financing from service revenue and impact fees. 4.3 Water Revenue Requirements Projection of reliable revenue requirements includes: (1) operation and maintenance expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) SDWF Reimbursement; (5) debt service (consisting of principal and interest payments); (6) transfer to shop fund; (7) transfer to operating reserve; (8) cash financed capital; and (9) transfer to capital reserve. The projections of annual revenue requirements for the study period is discussed in this section. 4.3.1 Water Operation and Maintenance Expenses The O&M expenses for the water utility include the annual expenses associated with the water purchases from Beaver Water District; storage and distribution; meters and services; billing and collection, and general administrative services. These expenses include personnel costs (salaries and benefits), costs for materials and supplies, costs of utilities, and contracted services. The 2021 O&M budget provided by the City was used as the baseline for projection of O&M expenses for the study period. In addition, costs associated with a water inspector (not included in the 2021 budget) recurring salary and benefits costs, recurring vehicle maintenance costs and one-time cost of the vehicle purchase was added per City's direction. Based on historical O&M costs, industry experience, and discussions with the City management, appropriate escalation factors were applied to various categories of costs to project future annual 0&M expenses. Annual escalation factors used for major cost categories include the following: Salaries: 4.00% Benefits: 5.00% Energy: 3.00% Chemicals: 3.00% Purchased Water: 3.00% BLACK & VEATCH I Water Utility 4-4 Page 132 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The annual O&M expenses for water utility are budgeted at $15.9 million in 2021 and are projected to grow to $18.8 million by 2026. Table W - 7 in Appendix 1 presents a summary of total projected operation and maintenance expense for the period 2021 through 2026. Figure 4-4 presents the historical and projected O&M expenses for the water utility. Water Utility Historical and Projected O&M Expenses $2s,000,000 $20,000,000 $15,000,000 — — — — $10,000,000 $5,000,000 so 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-4 - Projected Annual Water O&M Expenses 4.3.2 Water Bad Debt Bad debt expenses refer to outstanding balances owed that are deemed uncollectible. The water bad debt in 2019 was 0.5% of revenue. Hence, bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for water utility is projected to increase from $105,900 in 2021 to $129,500 by 2026 reflecting the increase in projected revenues. Line 12 in Table W - 9 in Appendix 1 presents the projected bad debt for the period 2021 through 2026. 4.3.3 Water Payment In Lieu of Taxes The PILOT costs are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires that the water and wastewater funds to pay 4.25% of annual total gross sale revenues to the City. Annual PILOT amount for the water utility is calculated by multiplying actual water revenues from prior year (Water sales on Computer and Water sales not on Computer/ Bulk Water Sales, and Fire Hydrant and Protection). Annual PILOT amount for the water utility is anticipated to increase from $900,400 in 2021 to $1,100,700 in 2026. Line 13 in Table W - 9 in Appendix 1 presents the projected PILOT expenses for the period 2021 through 2026. 4.3.4 Safe Drinking Water Fee Reimbursement The SDWF revenue collected for each metered customer is reimbursed to the state of Arkansas department of Public Health. The SDWF reimbursement is projected to increase from $230,000 in 2021 to $250,200 in 2026. Line 14 in Table W - 9 in Appendix 1 presents the projected SDWF reimbursement for the period 2021 through 2026. BLACK & VEATCH I Water Utility 4-5 Page 133 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.3.5 Water Debt Service Requirements The water utility does not have any outstanding debt service obligations. The City does not anticipate any debt issuances during the study period, therefore there is no projected debt service for future debt as shown in Line 15 in Table W - 9 in Appendix 1. 4.3.6 Transfer to Shop Fund The transfer to the shop fund is made by the utility whenever a new vehicle (associated with new personnel) is purchased, thereby expanding the existing fleet. There are no projected transfers to the shop fund over the study period as shown in Line 17 in Table W - 9 in Appendix 1. 4.3.7 Transfer to Operating Reserve The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve is projected to increase from $133,000 in 2022 to $151,800 in 2026 reflecting the growth in the O&M budget. Line 18 in Table W - 9 in Appendix 1 presents the projected transfers to the operating reserve for the period 2021 through 2026. 4.3.8 Water Cash Financed Capital The City currently utilizes the following two sources of funding for the water utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. As stated in Section 4.2, the water capital improvement program for the study period is $52 million, of which $50 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. A capital project meets the requirements of using impact fees if the existing water capacity is expanded due to growth. The construction contract and the budget amendment to change the source of funding to impact fee must be approved by the City Council. Table W - 8 in Appendix 1 presents the sources of funding for the water capital improvement program. Line 19 in Table W - 9 in Appendix 1 presents the projected transfers for cash financed capital for the period 2021 through 2026. 4.3.9 Transfer to Capital Reserve The water utility, after meeting all the obligations stated in sections above, transfers the excess funds to the capital reserve fund. The capital reserve fund is used as a source for funding the capital program in the years that the revenues are not sufficient to meet the capital funding requirements. Line 20 in Table W - 9 in Appendix 1 presents the projected transfers to and from the capital reserve for the period 2021 through 2026. 4.4 Water Proposed Revenue Adjustments The annual revenue adjustments that are needed to achieve the defined financial performance objectives are determined by evaluating the funding gap between the projected annual revenue requirements and the projected revenues under existing rates. Table W - 9 in Appendix 1, provides a summary of the revenue and revenue requirements (financial plan) for the study period. Projected Revenue Under Existing Rates: Line 1 indicates that under existing rates (2022 rates) water utility revenues will increase from $21.8 million in 2022 to $23.0 million in 2026. Projected Other Revenues: Line 8 indicates that the other revenues are anticipated to increase from $641,500 in 2022 to $665,900 in 2026. This increase is due to the growth in SDWF, which is a pass - through. It is anticipated that all other categories of other revenues will remain flat throughout the study period. BLACK & VEATCH I Water Utility 4-6 Page 134 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Projected Expenses: Line 15 indicates the total annual expenses for the water utility are anticipated to increase from $17.7 million in 2022 to $20.2 million in 2026. Projected Transfers: Line 20 indicates the total annual transfers for the water utility are anticipated to increase from $4.8 million in 2022 to $6.3 million in 2026. Funding Gap: The cash flow analysis indicates that the sum of revenues under existing rates and the other revenues is not adequate to fund the projected annual revenue requirements, thereby causing an operating deficit. Proposed Revenue Adjustments: To address the funding gap in the water utility, a series of revenue adjustments are proposed as follows: 2022: 3% effective (January 1, 2022) 2023: 3% effective (January 1, 2023) 2024: 3% effective (January 1, 2024) 2025: 3% effective (January 1, 2025) 2026: 3% effective (January 1, 2026) Lines 2 through 7 present the amount of additional revenues generated each year with the proposed magnitude and timing of revenue adjustments. Figure 4-5 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Water Utility Revenues and Revenue Requirements $ 30,000,000 $ 25,000,000 .IIIIIIIIIIIIN $20,000,000 i = $15,000,000 $10,000,000 $5,000,000 $0 2021 2022 2023 2024 2025 2026 O&M Expenses Cash Financing of Capital Other Transfers — — Revenues Under Existing Rates Revenues Under Proposed Rates Figure 4-5 - Water Revenues and Revenue Requirements Table W - 10 in Appendix 1 presents the water utility's operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: ■ O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses. BLACK & VEATCH I Water Utility 4-7 Page 135 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study ■ Operating Fund Balance: A minimum target of $100,000. ■ Capital Fund Balance: A minimum target of $500,000. ■ Capital Reserve Fund Balance: An amount necessary to fully fund anticipated capital projects. As shown in Table W -10, the proposed annual revenue adjustments will allow the water utility to meeting the minimum fund balance requirements for all funds through 2026. 4.5 Water Cost of Service A key step to developing an equitable rate structure involves the cost of service analysis. The financial plan discussed in sub sections 4.1 through 4.4 provides an estimate of the total annual revenue requirements for a given fiscal year. The cost of service analysis provides a mechanism to defensibly allocate the total annual revenue requirements to the various customer classes. The cost of service is typically performed for a single year, referred to as the "Test Year" for which the rates are to be designed. The test year for which the cost of service study was performed is 2022. The key components of the cost of service analysis are: Determination of Cost of Service (net revenue requirements); Determination of Functional Costs; Allocation of Functional Costs to Cost Components; and Distribution of Water Utility Costs to Customer Classes 4.5.1 Determination of Cost of Service The first step is to determine the cost of service that is to be recovered from user rates and charges. As briefly discussed in Section 2.3, cost of service is defined as, and synonymous with, the "net revenue requirement" that is to be recovered for the test year through user rates and charges. Table W -11 in Appendix 1 presents the derivation of the cost of service to be recovered through water charges. As Line 18 in Table W - 11 indicates, the water cost of service for 2022 is projected to be $21.8 million. This cost of service consists of $17.2 million of net O&M expense and $4.6 million of net capital costs. Costs of service is apportioned among customer classes in this study on a "Utility Basis", that is, in terms of operating expense, depreciation expense, and return. For a municipal utility, the total of depreciation expense and return is equal to the capital cost related portion of the total cost of service. Depreciation is the loss in value of the original plant investment, not restored by current maintenance, due to wear, decay, inadequacy, and obsolescence. Annual depreciation is determined as a percentage of original investment based on expected service lives of the various facilities. Unless funds are provided for normal annual replacement of original plant items, operating reliability of the system, as well as the value, will decrease. Depreciation funds are used to finance principal payments on bond issues and provide normal annual capital expenditures. The depreciation expense associated with the water utility is estimated in this study recognizing depreciation rates presently in use by the water utility. This results in a projected test year depreciation BLACK & VEATCH I Water Utility 4-8 Page 136 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study expense of $2.7 million exclusive of depreciation on contributed plant, which is not recognized for cost allocation or rate design purposes. The contributed plant adjustment is consistent with generally accepted regulatory practices. Total return on the system investment provides funds for bond interest payments and any other costs that may be incurred. In developing the level of return on net plant serving the requirements of outside City customers, provisions for a reasonable margin should be made to meet interest on borrowed funds, and to recognize the business risk assumed by the City in providing reliable facilities to serve nonresident customers. Total return for the test year is projected to be $1,895,900 as shown on Line 17 of Table W - 11 in Appendix 1. 4.5.2 Determination of Functional Costs As a basis for developing an equitable rate structure, the test year cost of service should be allocated to the various customer classes according to respective service requirements. The basic underlying principle in developing cost of service rates is the determination of what elements in a water system are responsible for causing the level of revenue requirements that is needed. To allocate the costs to customer classes, first the operating and capital costs of service are aggregated into "Functional Cost Centers." The functional costs are then further allocated to cost components. Each component cost is then apportioned to customer classes Functional Cost Centers Functional cost centers of a water utility represent the activities that contribute to the incurrence of O&M and capital costs. For a water utility, they often include source of water supply, pumping, treatment, storage, distribution, meters, billing, and other administration costs. Both the O&M and capital costs defined for the Test Year, discussed in 4.5.1, need to be allocated to functional cost centers. Functional Costs The capital costs associated with the functional cost centers are determined using detailed fixed assets data, provided by the City, for each class of asset that is currently in service, construction work in progress and projected capital improvement program for the test year. The total value of the fixed assets (referred to as "Net Plant Investment") in the system is usually presented as Original Cost Less Depreciation ("OCLD"). The total estimated OCLD of the water system is $96.2 million, as presented in Line 9 in Table W -12 in Appendix 1. This plant investment data is subsequently used as a basis for the allocation to cost components, discussed in the following subsection 4.5.3.2. The O&M costs for the Test Year are allocated to the various functional cost centers based on the specific nature of costs. The allocation of the projected O&M cost of service (net operating revenue requirement) of $17.2 million, to the various functional cost centers, is presented in Table W -14 in Appendix 1. The various cost elements of water service are assigned to functional cost components as the first step in the subsequent distribution of the costs of service to customer classes. BLACK & VEATCH I Water Utility 4-9 Page 137 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5.3 Allocation of Costs to the Functional Cost Components The principal functional cost components consist of Base Costs, Extra -Capacity Costs, and Customer Costs. Base costs are those which vary directly with the quantity of water used, as well as those costs associated with serving customers under average load conditions without the elements necessary to meet water use variations or peak demands. Base costs include purchased power and treatment chemicals, and other operating and capital costs of the water system associated with serving customers to the extent required for a constant, or average annual rate of use. Extra -Capacity costs represent those operating costs incurred due to demands in excess of average, and capital related costs for additional plant and system capacity beyond that required for the average rate of use. Total extra capacity costs are subdivided into costs associated with maximum day and maximum hour demand. Customer Costs are defined as costs which tend to vary in proportion to the number of customers connected to the system. These include meter reading, billing, collection and accounting costs, and maintenance and capital charges associated with meters and services. The delineation of costs of service into these principal categories provides the means of further allocating such costs to the various customer classes based on the respective base, extra capacity, and customer service requirements of each customer class. Wholesale customers generally do not use smaller water distribution mains as do retail users. Therefore, separate functional cost of service categories are designated for costs which are common to all customer classes and those which are common to retail service classes only. 4.5.3.1 Water Utility Allocation to Cost Components The water utility is comprised of a variety of service facilities, each designed and operated to fulfill a given function. In order to provide adequate service to its customers at all times, the utility must be capable of not only providing the total amount of water used, but also supplying water at maximum rates of demand. Since all customers do not exert their maximum demand for water at the same time, capacities of water facilities are designed to meet the peak coincidental demands that all classes of customers, as a whole, place on the system. For every water service facility on the system, there is an underlying average demand, or uniform rate of usage exerted by the customers for which the base cost component applies. For those facilities designed solely to meet average day demand, costs are allocated 100% to the base cost component. Extra capacity requirements associated with coincidental demands in excess of average use are further related to maximum daily and maximum hourly demands. Analysis of historical system maximum day and maximum hour demands to average day demands results in appropriate ratios for the allocation of capital costs and operating expenses to base and extra capacity cost components. A maximum day to average day ratio of 2.10 is used based on experienced demands in the water system. This indicates that approximately 47.6% of the capacity of facilities designed and operated to meet maximum day demand is required for average or base use. According, the remaining 52.4% is required for maximum day extra capacity requirements. BLACK & VEATCH I Water Utility 4-10 Page 138 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The costs associated with facilities required to meet maximum hour demand are allocable to base, maximum day extra capacity, and maximum hour extra capacity. A ratio of maximum hour to annual average day water use of 2.73 is used, based on demands experienced by the system. This ratio indicates that 36.6% of the capacity of facilities designed and operated for maximum hour demand is needed for average or base use, while 40.3% is utilized for maximum day extra capacity uses, and the remaining 23.1% is required to meet maximum hour extra capacity demand in excess of maximum day needs. 4.5.3.2 Allocation of Net Water Plant Investment The estimated test year net plant investment in water facilities consists of net plant in service as of December 31, 2019, the 2020 construction work in progress, and the estimated cost of proposed capital improvements expected to be in service by the end of calendar year 2022. As the wholesale customers have their own storage tanks, the plant investment associated with tanks was allocated to the retail customers only. The total estimated OCLD of the water system is $96.2 million, as presented in Line 9 in Table W - 12 in Appendix 1. Plant investment is allocated to cost components on a design basis recognizing the principal function governing the design of the facility. The allocation of net plant investment provides the basis for allocation of depreciation expense. 4.5.3.3 Allocation of Water Facilities Depreciation Expense Depreciation is a real part of the cost of operating a utility. In utility accounting, it is generally accepted practice to use depreciation funds to finance system replacements, improvements, and extensions. While such action does not restore the value lost in each property unit every year, the total value lost through depreciation is restored to the system as a whole. Depreciation funds can be reinvested in the system either by direct payment of routine capital additions and replacements or by principal payments on bonded debt. The total estimated depreciation cost (excluding depreciation on contributed facilities) for the water system is $2.7 million, as presented on Line 9 in Table W - 13 in Appendix 1. As the wholesale customer have their own storage tanks, the depreciation costs associated with tanks was allocated to the retail customers only. 4.5.3.4 Allocation of Water Utility Operating Expenses Table W - 14 in Appendix 1 presents the allocation of O&M expense to functional cost components. Total test year O&M expense, as shown on Line 7 of this table, amounts to $17.2 million. Operating expenses are allocated to functional cost components in generally the same manner as plant investment. 4.5.4 Distribution of Water Utility Costs to Customer Classes As a basis for determining the cost of water service to each customer class, the elements of cost of service previously allocated to functional cost components are distributed among the classes in proportion to their respective service requirements. Estimates of these requirements, or units of service, reflect the average number of accounts with recognition to relative meter sizes serving each account, annual water sales, and estimated peak water demands placed on the system by each customer class. Analysis of resulting costs of service to each class and comparison of allocated costs with revenues under existing rates provide a basis for future water rate adjustments. BLACK & VEATCH I Water Utility 4-11 Page 139 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5.4.1 Water Customer Classification Customer classes consist of residential, non-residential, industrial, irrigation, wholesale, and public and private fire protection. The residential class includes single family residential, duplex, fourplex, apartment, multi -unit residential, and rooming house customers. The non-residential class includes commercial, combination, construction, government, and non-profit classes. Industrial includes major and minor industrial. Outside City includes Farmington, Greenland, Washington/Growth Area, Johnson, and Goshen/ White River. Wholesale includes the communities of Elkins, West Fork, Mt. Olive, and RDA/WWA. These classes group together customers with similar service requirement characteristics and provide a means for allocating costs to customers. 4.5.4.2 Water Units of Service The cost of service responsibility for base costs varies with the annual volume of water usage and is distributed to customer classes on that basis. Extra capacity costs are those costs associated with meeting peak rates of water use and are distributed to customer classes on the basis of their respective system capacity requirements in excess of average requirement rates. Customer costs, which consist of meter related costs, billing, collection and accounting costs, are allocated on the basis of the number of equivalent meters and monthly bills. The estimated units of service for the various customer classifications are presented in Table W -15 in Appendix 1. Estimates of test year annual water volumes, shown in Column 1, are based on the projections of total water sales for the test year 2022. Average daily water use is presented in Column 2. Columns 3 through 8 present the estimated maximum day and maximum hour capacity factors for each customer class, the resulting demands, and extra capacity requirements, respectively. Customer related meter and service costs are allocated on the basis of the number of equivalent 3/4 inch meters serving each customer class. The number of equivalent meters in each customer class (Column 10) is estimated by relating typical costs for meters and services larger than 5/8 inch in size to the typical cost of a 3/4 inch meter and its related service line. Customer billing and accounting costs are distributed to classes on the basis of the number of bills for each customer class in Column 11. Extra capacity requirements for fire protection service recognize, in part, peak fire flow requirements, and system capabilities established by the Insurance Service Office. One fire is estimated with peak fire flow requirements of 9,000 gallons per minute for 10 hours (maximum day) and 24 hours (maximum hour). Direct fire protection costs have been allocated between inside City and outside City customers in proportion to the number of equivalent 6-inch fire hydrants, as shown in Columns 12 and 13. 4.5.4.3 Water Utility Customer Class Costs of Service Unit costs of service are developed by dividing the total cost allocated to each functional cost component by the total applicable units of service. The customer class responsibility for service is obtained by applying unit costs of service to the number of units for which the customer class is responsible. The water utility has been built with provision for service to customers outside the City, yet the inside City customers must bear the responsibility for providing system facilities by undertaking the necessary investment. Revenues derived from outside City service should provide a margin of return on capital adequate to induce the citizens of Fayetteville to bear the risks of providing outside City service. To recognize the proprietary interest and responsibility of inside City customers in the system, it is proper to charge outside City customers, in addition to their share of operating expense and depreciation, a BLACK & VEATCH I Water Utility 4-12 Page 140 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study reasonable return on their allocated portion of value. A 7.0% (4.0% for future debt service plus 3.0% risk component) annual rate of return on the value of water facilities serving outside City customers is recognized for purposes of this study. Table W - 16 in Appendix 1 shows the development of the unit costs of service applicable to each cost function. Lines 1 through 3 summarize the units of service developed in Table W -15. Total allocated costs or investment shown on Lines 4, 6, and 8 were previously developed in Table W - 12, Table W - 13 and Table W - 14 respectively. Unit costs of service for each component are determined by dividing the allocated cost or investment by the total units of service. Total allocated unit costs of service for inside and outside City customers (Lines 15 and 16) are determined by adding the unit costs for net operating expense (Line 5) and depreciation expense (Line 7) to the respective inside and outside City unit costs for return on investment (Lines 10 and 11). These unit costs applied to the respective units of service shown on Lines 1 and 2 determine the allocated total costs of service for inside and outside City customers shown on Lines 17 and 18. In order to determine the allocated costs for each customer class, the costs are allocated to the various customer classes by applying the appropriate unit cost of service to the respective service requirements of each customer class. Table W - 17 in Appendix 1 shows the resulting allocated and adjusted cost of service by customer class, revenue under existing rates, and the additional revenue required from each class. Costs associated with public fire protection are not recovered through direct charges, therefore, the cost of service for this class is reallocated to all other retail customers in proportion to their allocated cost of service as shown in Column 3. The test year adjusted cost of service, reflecting the reallocation of these costs, is shown in Column 4. The indicated increase or decrease in revenue required to meet adjusted cost of service is shown in Column 6. BLACK & VEATCH I Water Utility 4-13 Page 141 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 5.0 Water Rate Design The principal consideration in establishing water rate schedules is to establish rates to customers to recover costs that reasonably commensurate with the cost of providing water service. Theoretically, the only method of assessing entirely equitable rates for water service would be the determination of each customer's bill based upon each customer's particular service requirements. Since this is impractical, schedules of rates are normally designed to meet average conditions for groups of customers having similar service requirements. Rates should provide for equitable cost recovery, ease of customer understanding and be simple to administer. The revenue requirements and cost of service allocations described in the preceding sections provide the basis for adjusting water rates. The revenue requirements reflect the need for adjustment and the level of revenue required. The cost of service analysis provides the unit costs of service used in the rate design process and gives a basis for determining whether resultant rates will develop revenues which recover costs of service from customer classes in proportion to service required and provide the total level of revenue required. 5.1 Existing Water Rates The existing schedule of rates for water service became effective on January 1, 2022. For both retail and wholesale customers, these rates include a monthly base charge bill, which varies by meter size. The volume charge varies by customer class. The existing water rate structure is described in Section 3.3.1. The existing schedule of base and volumetric water rates is shown in Table W - 3. 5.2 Proposed Water Rates The cost of service analysis described in the preceding sections of this report provides a basis for the design of a schedule of water rates to meet those costs. Proposed water base charge and volume rates have been designed to meet the test year allocated costs of service and are presented in Table W -18. The proposed rate structure eliminates the minimum volume charge associated with 1,000 gallons. Additionally, volumetric rate structure for non-residential and irrigation customers classes both inside and outside city were changed from declining block rates to uniform block rates Figure 5 - 1 below presents the proposed water rate structure. Figure 5 - 1 Proposed Water Rate Structure • Base Charge by Meter Size Volume Rate (3-Tier Inclining Block) • Volume Rate (Uniform) Retail Inside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Retail Outside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Wholesale Retail Inside City Residential; and Retail Outside City Residential • Retail Inside City Non -Residential, Major Industrial, Irrigation; and BLACK & VEATCH I Water Rate Design 5-14 Page 142 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study • Retail Outside City Non -Residential, Irrigation Volume Rate ( Uniform) Wholesale Safe Drinking Water Fee (per month) All customer classes In developing proposed schedules of water rates, it must be recognized that the cost of service studies are the result of engineering estimates, based to some extent upon judgment and experience, and detailed results should not be used as literal and exact answers but as guides for potential rate adjustments. Practical considerations such as previous rate levels, bill impact on customers, and magnitude of cost of service shifts among customer classes, and past local practices are commonly recognized in making rate adjustments. A comparison of estimated test year revenue under the proposed rates with allocated costs of service for each of the customer classes is presented in Table W - 19 in Appendix 1. This comparison indicates the proposed rates will recover revenues from inside and outside City customer groups reasonably commensurate with the cost of service and practical considerations previously noted. To better reflect the total effect the proposed rates have on customer bills, a comparison of typical inside city and outside city customer water charges under existing rates and the rates proposed to become effective August 1, 2022, is presented in Table W - 20. BLACK & VEATCH I Water Rate Design 5-15 Page 143 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 6.0 Wastewater Utility The financial plan and rate design were developed to meet all the funding obligations of the wastewater utility, and to achieve the financial adequacy and equitable cost recovery discussed in Section 2.3. The wastewater utility financial plan was developed for the forecast period of 2021 through 2026, and includes the following key components: Revenue projections (user rate revenues and non -rate revenues); Capital improvement program; Annual revenue requirement projections; and Annual proposed revenue increases 6.1 Wastewater Revenue Projections Under Existing Rates The wastewater utility revenues are derived from the following sources: Wastewater Service Revenues (Base and Volume Charge) Other Revenues As a first step in the development of the financial plan, Wastewater Service Revenues under the 2021 existing rates are projected for the forecast period. 6.1.1 Wastewater Revenue Under Existing Rates As described in Section 3.3.2, the Wastewater Service Revenue consists of two charge components. For each of the two components, revenues are projected based on billing units and applicable existing rate schedules. The billing units necessary to compute the Base Charge revenues are the number of accounts based on meter size and customer class. The billing units necessary to compute the Volume Charge are the annual wastewater billed volumes by customer class and by applicable blocks of billable wastewater volume. 6.1.1.1 Projection of Customer Accounts Typically, historical billing units are reviewed and used to project billing units for the forecast period. The project team reviewed historical accounts and billed volume trends for each customer class referenced in Section 3.3.1. Based on the review of historical trends, two annual adjustment factors were applied to project billing units for the forecast period. The two adjustment factors applied at the customer class level are accounts growth rate and volume factor. The number of accounts is projected to grow for residential customer classes Fayetteville (Inside City) and Farmington (Outside City), whereas all other customer classes are anticipated to remain at the 2020 level. The total number of wastewater accounts is anticipated to increase from about 40,100 in 2021 to about 43,300 in 2026, at an overall annual system growth rate of 1.6%. Table S - 1 in Appendix 2 presents the projected annual number of accounts for the period of 2021 through 2026. BLACK & VEATCH I Wastewater Utility 6-1 Page 144 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 6-1 presents both the historical and projected number of accounts for the wastewater utility. Waterwater Utility Historical and Projected Accounts 46,000 44,000 42,000 40,000 38,000 36,000 34,000 32,000 NO101:�IljVi1044i1016ilry��Z�TI:iIry2 iZ�Jb�ZryZ7 Historical — — Projected Figure 6-1 - Historical and Projected Wastewater Accounts 6.1.1.2 Projection of Wastewater Volume Billed wastewater volumes are projected based on estimates of the number of wastewater accounts and the average billed volume per account. Average billed volume per account is determined based on historical billed volume. The historical billed volume per account for all customer classes varies each year between 2016 and 2020. In 2020, the COVID pandemic led to stay-at-home measures and shut down of non -essential businesses across the country. Consequently, the residential customers used more water in 2020, whereas the non-residential customers used less water as compared to previous years. The average billed volume per account for 2021 was projected to remain at the 2020 levels assuming a lingering effect of the pandemic. The average billed volume per account for 2022 and beyond was projected to return to the 2019 level for all customer classes assuming a return to pre - pandemic levels. Total system wastewater billed volume is projected to increase from 3,043,100 kgals in 2021 to 3,205,800 kgals in 2026. Table 5 - 2 in Appendix 2 presents the historical and projected annual volume for the period of 2020 through 2026. Figure 6-2 presents both the historical and projected annual billed volume for the wastewater utility. BLACK & VEATCH I Wastewater Utility 6-2 Page 145 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Wastewater Utility Historical and Projected Billed Volume (1,000Gallons) 3,500,000 3,000,000 — — — — — — — _ 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 6-2 - Historical and Projected Wastewater Billed Volume 6.1.2 Projection of Service Revenue Under Existing Rates Wastewater service revenues for the period 2021 through 2026 are projected for each charge component (base and volume) based on the projections of accounts by meter size, projected billed volume for each customer class, and the application of the 2021 rate schedule for 2021 revenues and 2022 rate schedule for 2022 through 2026. Wastewater service revenue under existing rates is projected to increase slightly from $24.5 million in 2021 to $26.7 million in 2026. This growth is due to increase in wastewater sales due to the growth in the number of accounts over the study period. Table S - 4 in Appendix 2 presents the historical and projected annual service revenues for the period of 2021 through 2026. Figure 6-3 presents both the historical and projected annual service requirements under existing rates for the wastewater utility. Wastewater Utility Historical and Projected Service Revenues (Under Existing Rates) $ 30,000,000 $25,000,000 — — — — — — — $ 20,000,000 $15,000,000 510,000,000 $5,000,000 $0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — —Projected Figure 6-3 - Historical and Projected Wastewater Service Revenue 6.1.3 Other Wastewater Revenue The other revenues include the following major components: BLACK & VEATCH I Wastewater Utility 6-3 Page 146 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Impact Fee Revenue; Wastewater Connection Fees; Wastewater Sales Not on Computer Penalties; and WWTP Fees (Hay Sales, Biosolids/ Fertilizer Sales & Water Treatment Residual) The annual revenues from wastewater impact fees, wastewater connection fees. wastewater sales not on computer, and WWTP Fees for 2021 to 2026 are projected based on historical three-year (2018 to 2020) average revenues for each of the fees. The penalties revenue in 2020 reflects only the first two and half months of revenues, as the City stopped assessing penalties for non-payment due to the pandemic. The revenue for penalties in 2021 is projected to be half of the historical three -year (2017 to 2019) average revenues due to continued waiver of the penalties as a result of the COVID pandemic during the first half for 2021. The revenue from penalties in 2022 and beyond is projected as the historical three-year average (2017 to 2019) average revenues. Table S - 5 in Appendix 2 presents the historical and projected annual other revenues for the period of 2020 through 2026. 6.2 Wastewater Capital Improvements Program The capital project costs provided by the City were based on 2020 dollars. Based on discussions with the City, the project costs are inflated at an annual rate of 3.0% to accurately reflect the costs of projects for 2021 and beyond. The City's wastewater utility Capital Improvement Plan (CIP) provides for a total of $69.3 million of investments during the study period of 2021 through 2026. Major wastewater projects include sanitary wastewater rehabilitation totaling $15.7 million and Biosolids Dryer Replacement totaling $31.1 million. Table S - 6 in Appendix 2 presents the CIP list of projects for 2021 through 2026. The CIP is expected to be financed from a funding mix of cash financing from service revenue and impact fees. 6.3 Wastewater Utility Revenue Requirements Projection of reliable revenue requirements includes: (1) O&M expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) debt service (consisting of principal and interest payments); (5) transfer to shop fund; (6) transfer to operating reserve; (7) cash financed capital; and (8) transfer to capital reserve. The projections of annual revenue requirements for the study period is discussed in this section. 6.3.1 Wastewater Operation and Maintenance Expenses The O&M expenses for the wastewater utility include the annual expenses associated with the wastewater conveyance, pumping, treatment and disposal; meters and services; billing and collection, and general administrative services. These expenses include personnel costs (salaries and benefits), costs for materials and supplies, costs of utilities, and contracted services. The 2021 O&M budget provided by the City was used as the baseline for projection of O&M expenses for the study period. In addition, costs associated with a wastewater inspector (not included in the 2021 budget) recurring salary and benefits costs, recurring vehicle maintenance costs and one-time cost of the vehicle purchase was added per City's direction. Based on historical O&M costs, industry experience, and discussions with the City management, appropriate escalation factors were applied to various BLACK & VEATCH I Wastewater Utility 6-4 Page 147 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study categories of costs to project future annual O&M expenses. Annual escalation factors used for major cost categories include the following: Salaries: 4.00% Benefits: 5.00% Energy: 3.00% Chemicals: 3.00% Wastewater Treatment Plant Contract: 3.00% The annual O&M expenses for wastewater utility are budgeted at $15.7 million in 2021 and are projected to grow to $18.4 million by 2026. Table S - 7 in Appendix 2 presents a summary of projected operation and maintenance expense for the period 2021 through 2026. Figure 6-4 presents the historical and projected O&M expenses for the wastewater utility. $20,000,000 $15,000,000 $10,000,000 $5,000,000 Wastewater Utility Historical and Projected O&M Expenses 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 6-4 - Projected Annual Wastewater O&M Expense 6.3.2 Wastewater Bad Debt Bad debt expenses refer to outstanding balances owed that are deemed uncollectible. The wastewater bad debt in 2019 was 0.5% of revenue. Hence, the bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for wastewater utility is projected to increase from $122,300 in 2021 to $149,900 by 2026 reflecting the increase in projected revenues. Line 16 in Table S - 9 in Appendix 2 presents bad debt expense for the period 2021 through 2026. 6.3.3 Wastewater Payment In Lieu of Taxes The PILOT costs are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires that the water and wastewater funds to pay 4.25% of annual total gross sale revenues to the City. Annual PILOT amount for the wastewater utility is calculated by multiplying actual wastewater revenues from prior year (Wastewater sales on Computer and Wastewater sales not BLACK & VEATCH I Wastewater Utility 6-5 Page 148 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study on Computer/ Dump Fees) and is projected to increase from $1,039,600 in 2021 to $1,274,000 in 2026. Line 17 in in Appendix 2 presents PILOT expense for the period 2021 through 2026. 6.3.4 Wastewater Debt Service Requirements The wastewater utility does not have any outstanding debt service obligations. The City does not anticipate any debt issuances during the study period, therefore no projected debt service for future debt as shown in Line 18 in Table S - 9 in Appendix 2. 6.3.5 Transfer to Shop Fund The transfer to the shop fund is made by the utility whenever a new vehicle (associated with new personnel) is purchased, thereby expanding the existing fleet. There are no projected transfers to the shop fund over the study period as shown in Line 20 in Table S - 9 in Appendix 2 6.3.6 Transfer to Operating Reserve The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve is projected to increase from $129,600 in 2022 to $147,900 in 2026 reflecting the growth in the O&M budget. Line 21 in Table S - 9 in Appendix 2 presents transfer to the operating reserve for the period 2021 through 2026. 6.3.7 Wastewater Cash Financed Capital The City currently utilizes the following two sources of funding for the wastewater utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. As stated in Section 6.2, the wastewater capital improvement program for the study period is $69 million, of which $67 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. A capital project meets the requirements of using impact fees if the existing wastewater capacity is expanded due to growth. The construction contract and the budget amendment to change the source of funding to impact fee must be approved by the City Council. Table S - 8 in Appendix 2 presents the sources of funding for the wastewater capital improvement program. Line 22 in Table S - 9 in Appendix 2 presents transfer for cash financing of capital program for the period 2021 through 2026. 6.3.8 Transfer to Capital Reserve The wastewater utility, after meeting all the obligations stated in sections above, transfers the excess funds to the capital reserve fund. The capital reserve fund is used as a source for funding the capital program in the years that the revenues are not sufficient to meet the capital funding requirements. Line 23 in Table S - 9 in Appendix 2 presents transfer to and from the capital reserve for the period 2021 through 2026. 6.4 Wastewater Proposed Revenue Adjustments The annual revenue adjustments that are needed to achieve the defined financial performance objectives are determined by evaluating the funding gap between the projected annual revenue requirements and the projected revenues under existing rates. Table S - 9 in Appendix 2 provides a summary of the revenue and revenue requirements (financial plan) for the study period. Projected Revenue Under Existing Rates: Line 1 indicates that under existing rates (2022 rates) wastewater utility revenues will increase from $25.4 million in 2022 to $26.7 million in 2026. BLACK & VEATCH I Wastewater Utility 6-6 Page 149 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Projected Other Revenues: Line 8 indicates that the other revenues and interest income are anticipated to increase from $720,500 in 2022 to $731,200 in 2026. It is anticipated that all categories of other revenues will remain flat throughout the study period. The slight growth is due to the increase in interest income on the operating reserve. Projected Expenses: Line 14 indicates the total annual expenses for the wastewater utility are anticipated to increase from $17.4 million in 2022 to $19.8 million in 2026. Projected Transfers: Line 19 indicates the total annual transfers for the wastewater utility are anticipated to increase from $8.8 million in 2022 to $10.9 million in 2026. Funding Gap: The cash flow analysis indicates that the sum of revenues under existing rates and the other revenues is not adequate to fund the projected annual revenue requirements, thereby causing an operating deficit. Proposed Revenue Adjustments: To address the funding gap in the wastewater utility, a series of revenue adjustments are proposed as follows: 2022: 3% effective (January 1, 2022) 2023: 3% effective (January 1, 2023) 2024: 3% effective (January 1, 2024) 2025: 3% effective (January 1, 2025) 2026: 3% effective (January 1, 2026) Lines 2 through 7 in Table S - 9 present the amount of additional revenues generated each year with the proposed magnitude and timing of revenue adjustments. Figure 6-5 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Wastewater Utility Revenues and Revenue Requirements 540,000,000 $30,000,000 $20,000,000 $10,000,000 $0 2021 2022 2023 2024 2025 2026 a O&M Expenses Cash Financing of Capital Other Transfers — — Revenues Under Existing Rate, Revenues Under Proposed Rates Figure 6-5 - Wastewater Revenues and Revenue Requirements BLACK & VEATCH I Wastewater Utility 6-7 Page 150 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 10 in Appendix 2 presents the wastewater utility's operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: ■ O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses. ■ Operating Fund Balance: A minimum target of $100,000. ■ Capital Fund Balance: A minimum target of $500,000. ■ Capital Reserve Fund Balance: An amount necessary to fully fund anticipate capital projects. As shown in Table S - 9, the proposed annual revenue adjustments will allow the water utility to meet the minimum fund balance requirements for all funds through 2026. 6.5 Wastewater Cost of Service A key step to developing an equitable rate structure involves the cost of service analysis. The financial plan discussed in sub sections 6.1 through 6.4 provides an estimate of the total annual revenue requirements for a given fiscal year. The test year for which the cost of service study was performed is 2022. The key components of the cost of service analysis are: Determination of Cost of Service (net revenue requirements); Determination of Functional Costs; Allocation of Functional Costs to Cost Components; and Distribution of Wastewater Utility Costs to Customer Classes 6.5.1 Determination of Cost of Service The first step is to determine the cost of service that is to be recovered from user rates and charges. As briefly discussed in Section 2.3, cost of service is defined as, and synonymous with, the "net revenue requirement" that is to be recovered for the test year through user rates and charges. Table S - 11 in Appendix 2 presents the derivation of the cost of service to be recovered through the wastewater charges. As Line 18 in Table S - 11 indicated, wastewater cost of service for 2022 is projected to be $25.4 million. This cost of service consists of $16.8 million of net operation and maintenance expense and $8.6 million of net capital costs. As performed for the water utility, costs of services are apportioned among customer classes in this study on a Utility Basis. The depreciation expense and return on system investments that were already explained in Section 4.5.1 are applicable to the wastewater utility cost of service analysis as well. The depreciation expense associated with the wastewater utility is estimated in this study recognizing depreciation rates presently in use by the wastewater utility. This results in a projected test year depreciation expense of $8.1 million BLACK & VEATCH I Wastewater Utility 6-8 Page 151 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study exclusive of depreciation on contributed plant, which is not recognized for cost allocation or rate design purposes. The contributed plant adjustment is consistent with generally accepted regulatory practices. Total return for the test year is projected to be $567,200 as shown on Line 17 of Table S - 11. 6.5.2 Determination of Functional Costs As a basis for developing an equitable rate structure, the test year cost of service should be allocated to the various customer classes according to respective service requirements. The basic underlying principle in developing cost of service rates is the determination of what elements in a wastewater system are responsible for causing the level of revenue requirements that is needed. To allocate the costs to customer classes, first the operating and capital costs of service are aggregated into "Functional Cost Centers." The functional costs are then further allocated to cost components. Each component cost is then apportioned to customer classes. Functional Cost Centers Functional cost centers of a wastewater utility represent the activities that contribute to the incurrence of O&M and capital costs. For a wastewater utility, they often include source of collection, pumping, conveyance, treatment, disposal, meters, billing, and other administration costs. Both the O&M and capital costs defined for the Test Year, discussed in 6.5.1, need to be allocated to functional cost centers. Functional Costs The capital costs associated with the functional cost centers are determined using detailed fixed assets data, provided by the City, for each class of asset that is currently in service, construction work in progress and projected capital improvement program for the test year. The total value of the fixed assets (referred to as "Net Plant Investment") in the system is usually presented as Original Cost Less Depreciation ("OCLD"). The total estimated OCLD value of the wastewater system is $190.7 million, as presented in Line 26 in Table S - 12 in Appendix 2. This plant investment is subsequently used as a basis for the allocation to cost components, discussed in the following subsection 6.5.3.2. The O&M costs for the Test Year are allocated to the various functional cost centers based on specific nature of costs. The allocation of the projected O&M cost of service (net operating revenue requirement) of $16.8 million, to the various functional cost centers is presented in Table S -14 in Appendix 2. The various cost elements of wastewater service are assigned to functional cost components as the first step in the subsequent distribution of the costs of service to customer classes. 6.5.3 Allocation of Costs to the Functional Cost Components The principal functional cost components consist of volume related costs, strength related costs, and customer related costs. Volume costs are those which vary directly with the quantity of wastewater contributed. They consist of capital costs related to investment in system facilities which are sized on the basis of, or required BLACK & VEATCH I Wastewater Utility 6-9 Page 152 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study because of, wastewater volume. This also includes operation and maintenance expense related to those facilities, and the expense of volume related treatment chemicals and purchased power. Wastewater strength costs consist of the operation and maintenance expense and capital costs related to system facilities which are designed principally to treat the wastewater pollutant loadings of pollutants such as BOD, TSS, and other pollutants. BOD costs reflect costs associated with the treatment of influent BOD and include costs related to activated sludge aeration and disposal of BOD related sludge. Suspended solids strength costs are those costs of wastewater treatment which tend to vary according to the quantity of suspended solids in the raw wastewater. Customer costs are those which tend to vary in proportion to the number of customer bills or customers served. These include the wastewater utility share of customer related meter reading, billing, collection, and account expense. The delineation of costs of service into functional components provides a means of distributing such costs to the various customer classes based on the respective total wastewater volume, strength, and customer cost requirements of each. Wholesale customers generally do not use lateral wastewater lines as do retail users. Therefore, separate functional cost of service categories are designated for costs which are common to all customer classes and those which are common to retail service classes only. 6.5.3.1 Wastewater Utility Cost Allocation to Cost Components In establishing the costs associated with each functional cost component, the return portion of the test year cost of service is distributed to cost functions based on an allocation of the estimated test year value of wastewater system facilities. The test year depreciation expense associated with each major element of plant facilities is allocated to cost functions in the same manner as the plant value. Operating expense is similarly allocated to cost functions based on the projected test year expense estimated for each wastewater system component. 6.5.3.2 Allocation of Net Wastewater Plant Investment The estimated test year value of wastewater facilities consists of net plan in service as of December 31, 2019, the 2020 construction work in progress, and the estimated cost of proposed capital improvements expected to be in service by the end of calendar year 2022. Table S -12 in Appendix 2 presents the allocation of the wastewater utility's total estimated plant value less contributions on an original cost less depreciation value basis. Total plant investment is estimated to be $190.7 million as indicated by Line 26 of the Table S - 12. Plant investment is allocated to cost components on a design basis recognizing the principal purpose governing the design of the facility. The allocation of net plant investment provides the basis for allocation of depreciation expense. The Owl Creek Lift Station and Force Main serve only the City of Fayetteville, hence the plant investment associated with Owl Creek is allocated directly to the City of Fayetteville customers. Additionally, the outside City customers maintain their own wastewater connections, hence, the plant investment associated with wastewater connections is allocated 100% to the City of Fayetteville customers. BLACK & VEATCH I Wastewater Utility 6-10 Page 153 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The City has a contract with the City of Farmington stipulating that Farmington will be allocated 8.2% of the costs associated with the West Treatment Plant. Hence, 8.2% of the West Treatment Plant's investment is allocated directly to the City of Farmington customers. Wastewater collection net plant is allocated 41% to both retail and wholesale (common to all) and 59% to retail only based on the ratio of interceptors (large diameter mains) which is 41% of the collection system. 6.5.3.3 Allocation of Wastewater Facilities Depreciation Expense As explained in Section 4.5.3.3, depreciation expense is a real part of the cost of operating a utility. The total estimated depreciation cost (excluding depreciation on contributed facilities) for the wastewater system is $8,060,600 as presented on Line 26 in Table S - 13 in Appendix 2. The items of expense are allocated to cost components on the same design or cost causative basis used to allocate plant investment. Hence, the depreciation expense associated with Owl Creek Lift Station and Force main and Wastewater connections is directly allocated to the City of Fayetteville customers and 8.2% of the West Treatment Plant's depreciation is allocated directly to the City of Farmington customers. 6.5.3.4 Allocation of Wastewater Utility Operating Expenses Table S - 14 in Appendix 2 presents the allocation of operation and maintenance expense to functional cost components. Total test year operation and maintenance expense, as shown on Line 14 of this table, amounts to $16.8 million. Operating expenses are allocated to functional cost components in generally the same manner as plant investment. 6.5.4 Distribution of Wastewater Utility Costs to Customer Classes The total cost responsibility of each customer class is determined by developing unit costs of service for each cost component and applying the unit costs to the respective service requirements of each class. In accomplishing this, each customer class is allocated the share of volume, strength, and customer costs for which it is responsible. 6.5.4.1 Wastewater Customer Classification Customer classes consist of residential, non-residential, industrial and wholesale. The residential class includes single family residential, duplex, fourplex, apartment, multi -unit residential and rooming house customers. The non-residential class includes commercial, combination, construction, government, and non-profit customers. Outside City includes Farmington, Greenland, Washington County/Growth Area and Johnson. Wholesale includes the community of Elkins and West Fork. 6.5.4.2 Wastewater Units of Service Derivation of the responsibility of customer classes for costs of service require that each class be allocated a portion of the volume, strength, and customer costs of service according to their respective service requirements. The cost of service responsibility for volume costs, which vary with the volume of wastewater contributed to the wastewater system, is distributed to customer classes on that basis. Strength costs are principally related to the function of reducing wastewater suspended solids, and BOD strength loading. Customer costs, which consist of meter related costs, billing, collection and accounting costs, are allocated on the basis of equivalent meters and monthly bills. BLACK & VEATCH I Wastewater Utility 6-11 Page 154 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The estimated test year service requirements or units of service for the various customer classes are shown in Table S -15 in Appendix 2. Wastewater collected and treated consists of two elements: (1) sanitary wastewater flow and (2) infiltration/inflow (1/1) of ground water into the sewers. Contributed wastewater flow is that portion of the annual water use and/or other flows from each customer class that are discharged to the wastewater system. Estimates of the contributed volume of each class is generally based upon wastewater billing records. For residential customers, the billed wastewater volume is based on average water consumption for the preceding months of December, January and February. This methodology of using a winter quarter average for quantity of wastewater flows is used to exclude outdoor uses such as irrigation, which do not return water to the collection system. For all other customer classes, the billed wastewater volume is the same as the water volume. The difference between the measured plant influent and the customer contributed wastewater flow is attributed to Infiltration and Inflow (1/1) volume. Based on discussions with the City staff, 40% of the total treated volume is assumed to be 1/1 flows. Each customer class should bear its proportionate share of the costs associated with 1/1, as it is integral aspect of wastewater system costs. The number of customer connections to a wastewater collection system and the volume of customer flows conveyed both influence the extent of 1/1 in a system. Recognizing that the major cost responsibility for 1/1 is allocable on an individual connection basis, two-thirds of the total 1/1 volume projected is allocated to customer classes based on the number of customers with the remaining one-third allocated on the basis of contributed volume. Estimated total strength units shown for each customer class are based on an average BOD concentration of 365 milligrams per liter (mg/1) and an average suspended solids concentration of 285 mg/l. 1/1 strength allowances for BOD and suspended solids are assumed at 25 mg/I and 50 mg/I, respectively. Estimated BOD and suspended solids responsibilities of each customer class presented in Table S -15 in Appendix 2 are based on the respective indicated average strength concentrations and contributed wastewater and 1/1 volumes for each class. Customer billing and accounting costs are distributed to classes on the basis of the number of bills for each customer class (Column 7) in Table S -15. Customer related meter and service costs are allocated on the basis of the number of equivalent 3/4 inch meters serving each customer class. The number of equivalent meters in each customer class (Column 8) is estimated by relating typical costs for meters and services larger than 3/4 inch in size to the typical cost of a 3/4 inch meter. 6.5.5 Wastewater Utility Customer Class Costs of Service Unit costs of service are developed by dividing the total cost allocated to each functional cost component by the total applicable units of service. The customer class responsibility for service is obtained by applying unit costs of service to the number of units for which the customer class is responsible. The wastewater utility has been built with the provision for service to customers outside the City, yet the inside City customers must bear the responsibility of providing system facilities by undertaking the necessary investment. Revenues derived from outside City service should provide a margin of return on capital adequate to induce the citizens of Fayetteville to bear the risks of providing outside City service. To recognize the proprietary interest and responsibility of inside City customers in the system, it is proper to charge outside City customers, in addition to their share of operating expense and depreciation, a reasonable return on their allocated portion of value. A 7.0% (4.0 % for future debt BLACK & VEATCH I Wastewater Utility 6-12 Page 155 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study service plus 3.0% risk component) annual rate of return on the value of wastewater facilities serving outside City customers is recognized for purposes of this study. Table S - 16 in Appendix 2 shows the development of the unit costs of service applicable to each cost function. Lines 1 through 3 summarize the units of service developed in Table S -15. Total allocated costs or investment shown on Lines 5, 7, and 9 were previously developed in Table S - 14, Table S - 13 and Table S -12, respectively. Total allocated unit costs of service for inside City and outside City customers (Line 18, Line 19, Line 20 and Line 21) are determined by adding the unit costs for net operating expense (Line 6) and depreciation expense (Line 8) to the respective inside and outside City unit costs for return on investment (Lines 11 and 12). These unit costs applied to the respective units of service shown on Lines 1,2 and 3 determine the allocated total costs of service for inside and outside City customers shown on Lines 18 through 21. In order to determine the allocated costs for each customer class, the costs are allocated to the various customer classes by applying the appropriate unit cost of service to the respective service requirements of each customer class. Table S - 17 in Appendix 2 shows the resulting allocated cost of service by customer class, revenue under existing rates, and the indicated increase or decrease in revenue required to meet the allocated cost of service. BLACK & VEATCH I Wastewater Utility 6-13 Page 156 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 7.0 Wastewater Rate Design The principal consideration in establishing wastewater rate schedules is to establish charges to recover costs that are reasonably commensurate with the cost of providing wastewater service. The revenue requirements and cost of service allocations described in the preceding sections provide the basis for adjusting wastewater rates. The revenue requirements show the need for adjustment and the level of revenue required. This cost of service analysis provides the unit costs of service to be used in the rate design process and gives a basis for determining whether resultant rates will generate revenues which recover costs of service from customer classes in proportion to service required and provide the total level of revenue required. 7.1 Existing Wastewater Rates The existing schedule of rates for wastewater service became effective on January 1, 2022. For retail customers, these rates include a monthly base charge bill, which varies by meter size. The volume charge varies by customer class. Surcharge rates are based on excess strength of BOD and TSS. The existing wastewater rate structure is described in Section 3.3.2. The existing schedule of base and volume rates for wastewater service is shown in Table S - 3 in Appendix 2. 7.2 Proposed Wastewater Rates The cost of service study described in preceding sections of this report provides a basis for the design of a schedule of wastewater rates to meet those costs. Proposed wastewater rates have been designed to meet the test year allocated costs of service and are presented in Table S - 18. The proposed rate structure presented in Figure 7 - 1 is similar to the existing structure. Figure 7 - 1 Proposed Wastewater Rate Structure • Base Charge by Meter Size • Retail Inside City (Residential, Non -Residential and Major Industrial); Retail Outside City (Residential, Non -Residential and Major Industrial); • Volume Rate (2-Tier Inclining Block) Retail Inside City Residential - Based on winter water usage of December, January and February Volume Rate (Uniform) Retail Inside City (Non -Residential and Major Industrial) Retail Outside City (Residential, Non -Residential and Major Industrial) Volume Rate ( Uniform) Wholesale As already explained in Section 5.2, practical rate design should consider multiple factors including previous rate levels, customer bill impact, and magnitude of cost shifts among customer classes. BLACK & VEATCH I Wastewater Rate Design 7-14 Page 157 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study A comparison of estimated test year revenue under the proposed rates with allocated costs of service for each of the customer classes is shown in Table S - 19 in Appendix 2. This comparison indicates the proposed rates will recover revenues from inside and outside City customer groups reasonably commensurate with the cost of service and practical considerations previously noted. To better reflect the total effect the proposed rates have on customer bills, a comparison of typical bills under existing rates and the rates proposed to become effective 1, 2022, is shown in Table S - 20. 8.0 Combined Water and Wastewater Utilities Table C -1 in Appendix 3 presents the combined operating reserve, capital reserve and impact fee fund balances. Table C - 2 in Appendix 3 provides a summary of the combined revenue and revenue requirements (financial plan) for the study period. The revenue under existing rates are not sufficient to meet the obligations of the two utilities. As discussed in Section 4 and Section 6, a series of annual 3% proposed revenue adjustments enable the utilities to meet their operating, capital and reserve obligations. Figure 8-1 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Water and Wastewater Revenues and Revenue Requirements $70,000,000 $60,000,000 _ 550,000,000 _ 540,000,000 $30,000,000 $20,000,000 $10,000,000 So 2021 2022 2023 2024 2025 2026 O&M Expenses Cash Financing of Capital Other Transfers — — Revenues Under Existing Rates Revenues Under Proposed Rates Figure 8-1- Water and Wastewater Revenues and Revenue Requirements Table C - 2 in Appendix 3 presents the combined water and wastewater operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses Operating Fund Balance: A minimum target of $200,000. Capital Fund Balance: A minimum target of $1,000,000. Capital Reserve Fund Balance: An amount necessary to fully fund anticipated capital projects. BLACK & VEATCH I Combined Water and Wastewater Utilities 8-15 Page 158 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study As shown in Table C - 2, the proposed annual revenue adjustments will allow the utilities on a combined basis to meet the minimum fund balance requirements for all funds through 2026. A comparison of combined water and wastewater typical bills under existing rates and the rates proposed to become effective 1, 2022, is shown in Table C - 3. 9.0 Disclaimer This report was prepared for the City of Fayetteville (Client) by Black & Veatch Management Consulting, LLC (Black & Veatch) and is based on information provided by the Client not within the control of Black & Veatch. While it is believed that the information, data and opinions contained herein will be reliable under the conditions and subject to the limitations set forth in this report, Black & Veatch does not guarantee the accuracy thereof. Black & Veatch has assumed that the information provided by others, both verbal and written, is complete and correct. The projections set forth in this report are intended as "forward -looking statements." In formulating these projections, Black & Veatch has made certain assumptions with respect to conditions, events, and circumstances that may occur in the future. While Black & Veatch believes the assumptions are reasonable actual results may differ materially from those projected, as influenced by the conditions, events, and circumstances that occur. As such, Black & Veatch does not take responsibility for the accuracy of data or projections provided by or prepared on behalf of the Client, nor does Black & Veatch have any responsibility for updating this report for events occurring after the date of this report. Use of this report or any information contained therein by any party other than the Client, shall constitute a waiver and release by such third party of Black & Veatch from and against all claims and liability, including but not limited to liability for special, incidental, indirect or consequential damages in connection with such use. Such use of this report by a third party shall constitute agreement by the third party user that its rights, if any, arising from this report shall be subject to the terms of this Report Limitations, and in no event shall the third party's rights, if any, exceed those of the Client under its contract with B&V. The benefit of such releases, waivers, or limitations of liability shall extend to the related companies and subcontractors of any tier of B&V, and the shareholders, directors, officers, partners, employees, and agents of all released or indemnified parties. BLACK & VEATCH I Disclaimer 9-16 Page 159 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 10.0 Appendix 1: Water Tables Table W - 1 - Water Projected Number of Accounts Line 1 2 Inside City Residential Non -Residential 35,200 3,500 35,800 3,500 Projected 36,400 3,500 37,100 3,500 37,700 3,500 38,400 3,500 3,200 0 3 Industrial 21 21 21 21 21 21 0 4 5 Irrigation Private Fire 2,000 713 2,100 713 2,100 713 2,100 713 2,200 713 2,200 713 200 0 6 7 Subtotal Outside City Residential 41,434 6,500 42,134 6,600 42,734 6,800 43,434 6,900 44,134 7,100 44,834 7,200 3,400 700 8 Non -Residential 400 400 400 500 500 500 100 9 Industrial 0 0 0 0 0 0 0 10 Irrigation 271 277 285 292 299 307 37 11 Private Fire 14 14 14 14 14 14 0 12 13 Subtotal Wholesale Elkins 7,185 1 7,291 1 7,499 1 7,706 1 7,913 1 8,021 1 837 0 14 Mount Olive 2 2 2 2 2 2 0 15 West Fork 1 1 1 1 1 1 0 16 RDA/WWA 4 4 4 4 4 4 0 17 18 19 Subtotal Total %Change 8 48,627 3.26% 8 49,433 1.66% 8 50,241 1.63% 8 51,148 1.81% 8 52,055 1.77% 8 52,863 1.55% 0 4,237 8.71% BLACK & VEATCH I Appendix 1: Water Tables Page 160 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 2 - Water Projected Billed Volume (1,000 Gallons) Line Projected 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Inside City 1 Residential 1,896,300 1,769,800 1,800,800 1,832,300 1,864,400 1,897,000 700 2 Non -Residential 678,600 827,100 827,100 827,100 827,100 827,100 148,500 3 Industrial 322,300 401,800 401,800 401,800 401,800 401,800 79,500 4 Irrigation 249,600 244,300 248,600 252,900 257,300 261,800 12,200 5 Subtotal 3,146,800 3,243,000 3,278,300 3,314,100 3,350,600 3,387,700 240,900 Outside City 6 Residential 427,900 385,700 394,600 403,800 413,300 423,100 -4,800 7 Non -Residential 51,300 65,600 66,400 67,300 68,300 69,200 17,900 8 Irrigation 28,400 24,400 25,000 25,700 26,400 27,100 -1,300 9 Subtotal 507,600 475,700 486,000 496,800 508,000 519,400 11,800 Wholesale 10 Elkins 81,000 75,000 75,000 75,000 75,000 75,000 -6,000 11 Mount Olive 68,900 62,100 62,100 62,100 62,100 62,100 -6,800 12 West Fork 69,200 65,200 65,200 65,200 65,200 65,200 -4,000 13 RDA/WWA 0 0 0 0 0 0 0 14 Subtotal 219,100 202,300 202,300 202,300 202,300 202,300 -16,800 15 Total 3,873,500 3,921,000 3,966,600 4,013,200 4,060,900 4,109,400 235,900 16 %Change 1.26% 1.23% 1.16% 1.17% 1.19% 1.19% 6.09% BLACK & VEATCH I Appendix 1: Water Tables Page 161 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 3 - Water Existing Rates Existing Water Rates Effective January 1, 2022 Inches 5/8 $/month 6.59 $/month 7.54 $/month 8.31 $/month $/month 3/4 6.59 7.54 8.31 1 9.14 10.52 11.49 9.75 11.68 1 1/2 15.93 18.31 20.00 10.17 12.10 2 23.20 26.66 29.07 20.33 23.37 3 54.05 62.18 64.38 30.48 35.06 4 89.50 102.93 112.25 60.97 70.11 6 178.99 205.82 212.76 169.34 197.74 8 268.41 308.67 332.91 355.65 409.00 10 609.68 701.11 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Residential 0 - 2,000 Gallons 3.51 4.04 2,000 - 15,000 Gallons 4.65 5.35 Over 15,000 Gallons 6.59 7.54 Non -Residential First 300,000 Gallons 3.79 4.38 Over 300,000 Gallons 3.39 3.90 Major Industrial All Usage 2.96 3.40 Irrigation First 300,000 Gallons 5.04 5.80 Over 300,000 Gallons 4.53 5.22 Wholesale Reduced Peak Demand 2.87 Peak Demand 3.20 BLACK & VEATCH I Appendix 1: Water Tables Page 162 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 4 - Water Projected Revenues Under Existing Rates Line Projected S S S S S S Inside City 1 Residential 11,196,100 11,001,700 11,194,200 11,390,100 11,589,500 11,792,300 996,200 2 Non -Residential 2,844,700 3,476,000 3,476,000 3,476,000 3,476,000 3,476,000 631,300 3 Industrial 933,000 1,196,700 1,196,700 1,196,700 1,196,700 1,196,700 263,700 4 Irrigation 1,410,700 1,431,200 1,456,300 1,481,800 1,507,700 1,534,100 123,400 5 Private Fire 967,600 967,600 967,600 967,600 967,600 967,600 0 6 Subtotal 17,352,100 18,073,200 18,290,800 18,512,200 18,737,500 18,966,700 1,614,600 Outside City 7 Residential 2,743,800 2,614,600 2,674,900 2,737,200 2,801,400 2,867,700 123,900 8 Non -Residential 258,700 328,200 333,000 338,000 343,300 348,800 90,100 9 Industrial 0 0 0 0 0 0 0 10 Irrigation 190,000 173,400 177,900 182,500 187,400 192,400 2,400 0 11 Private Fire 27,100 27,100 27,100 27,100 27,100 27,100 12 Subtotal 3,219,600 3,143,300 3,212,900 3,284,800 3,359,200 3,436,000 216,400 Wholesale 13 Elkins 226,800 216,200 216,200 216,200 216,200 216,200 -10,600 14 Mount Olive 193,900 179,800 179,800 179,800 179,800 179,800 -14,100 15 West Fork 194,000 188,100 188,100 188,100 188,100 188,100 -5,900 16 RDA/WWA 0 0 0 0 0 0 0 17 Subtotal 614,700 584,100 584,100 584,100 584,100 584,100 -30,600 18 Total 21,186,400 21,800,600 22,087,800 22,381,100 22,680,800 22,986,800 1,800,400 19 %Change 4.28% 2.90% 1.32% 1.33% 1.34% 1.35% 8.50% (a) Reflects 3.0% revenue increase effective January 1, 2022. Table W - 5 - Water Projected Other Revenues Line 1 2 Water Impact Fee Revenue Water Sales Not on Computer S 976,300 300 S 976,300 300 Projected S 976,300 300 S 976,300 300 S 976,300 300 S 976,300 300 0 0 3 Water Connection Fees 162,000 162,000 162,000 162,000 162,000 162,000 0 4 Rural Water Connection Fees 2,700 2,700 2,700 2,700 2,700 2,700 0 5 Service Charge/Trip Fee - Billed Service 9,500 9,500 9,500 9,500 9,500 9,500 0 6 Tampering Fee - Billed Service 200 200 200 200 200 200 0 7 Penalties 103,700 207,400 207,400 207,400 207,400 207,400 103,700 20,200 8 Safe Drinking Water Fee 230,000 233,800 237,800 241,800 245,900 250,200 9 10 Total %Change 1,484,700 -0.99% 1,592,200 7.24% 1,596,200 0.25% 1,600,200 0.25% 1,604,300 0.26% 1,608,600 0.27% 123,900 8.35% BLACK & VEATCH I Appendix 1: Water Tables Page 163 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 6 - Water Capital Improvement Program 1 2 3 4 Water System Rehabilitation/Replacement Water Tank Improvements Water Storage & Pump Station Maintenance Water Meters 2,060,000 1,030,000 103,000 849,800 0 1,060,900 106,100 875,200 2,185,500 1,092,700 109,300 901,500 2,251,000 1,125,500 112,600 928,500 2,318,500 1,159,300 115,900 956,400 0 2,149,300 0 0 5 Backflow Prevention Assemblies 51,500 53,000 54,600 56,300 58,000 0 6 W/S Improvements defined by Study (West Water Transmission Line) 618,000 636,500 655,600 675,300 695,600 4,776,200 7 Water Impact Fee Improvements 412,000 424,400 437,100 450,200 463,700 0 8 Utilities Financial Services Improvements 0 11,100 3,300 1,700 8,700 0 9 Water/Sewer Relocations - Bond Projects 174,600 265,200 273,200 281,400 289,800 0 10 Water/Sewer Impact Fee Cost Sharing 0 79,600 82,000 84,400 86,900 0 11 Utilities Technology Improvements 0 228,100 234,900 130,000 10,400 0 12 Water/Sewer Building -Office Improvements 0 26,500 27,300 28,100 29,000 0 13 Water/Sewer Equipment Expansions 0 26,500 27,300 28,100 29,000 0 14 Water & Sewer Rate/Operational Studies 0 10,600 10,900 11,300 11,600 0 15 Phosphorus Standards Management 0 26,500 27,300 28,100 29,000 0 16 Water & Sewer Technology Equipment Replacements 0 0 0 0 0 0 17 Water & Sewer Improvements Defined By Study 0 0 0 0 0 0 18 Huntsville Water Line Replacement (6 -inch upto 8-inch) 776,300 0 0 0 0 0 19 Benson Water Tank 1,030,000 338,200 0 0 0 0 20 East Water Service Improvements - Township 3,290,600 0 0 0 0 0 21 South Garland Ave Waterline Replacement 253,800 0 0 0 0 0 22 East Water Service Improvements CS 3 (Gulley, PS, Goshen Lines) 0 5,304,500 0 0 0 0 23 Ila/Oaks Manor/Persimmon Waterline Replacements 927,000 0 0 0 0 0 24 Western Park Waterline Replacement 309,000 0 0 0 0 0 25 N. College Waterline Replacement- upgrade from 8" to 12" 0 0 2,185,400 0 0 0 26 Total Capital Improvement Program 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 (a) Capital costs reflect 3%annual inflation starting in 2021. Table W - 7 - Water Projected O&M Expenses 1 Personal Costs 3,433,300 3,579,400 3,731,900 3,890,900 4,056,700 4,229,700 2 Materials and Supplies 968,000 997,000 1,026,900 1,057,700 1,089,500 1,122,100 3 Services and Charges 9,994,400 10,294,200 10,603,100 10,921,100 11,248,800 11,586,200 4 Motorpool 837,000 862,100 888,000 914,600 942,100 970,300 5 6 Cost Allocation Maintenance 631,100 85,800 650,000 88,400 669,500 91,100 689,600 93,800 710,300 96,600 731,600 99,500 7 8 Total %Change 15,949,600 1.91% 16,471,100 3.27% 17,010,500 3.27% 17,567,700 3.28% 18,144,000 3.28% 18,739,400 3.28% BLACK & VEATCH I Appendix 1: Water Tables Page 164 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 8 - Capital Program Financing S S S S S S Sources of Funds 1 Funds Available at Beginning of Year 500,200 506,800 501,700 501,700 503,600 508,700 2 Cash Financing of Capital Projects 5,460,000 9,050,000 6,860,000 6,110,000 6,180,000 6,920,000 3 Transfer from Impact Fee Fund 6,432,200 417,800 1,447,900 84,400 86,900 0 4 Subtotal 12,392,400 9,974,600 8,809,600 6,696,100 6,770,500 7,428,700 Application of Funds 5 Major Capital Improvements 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 6 Subtotal 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 7 End of Year Balance 506,800 501,700 501,700 503,600 508,700 503,200 8 Capital Reserve EOY Balance - Cumulative 12,915,000 8,453,000 6,559,000 5,789,000 5,359,000 4,634,000 BLACK & VEATCH I Appendix 1: Water Tables 10-6 Page 165 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 9 - Water Operating Cash Flow 1 Revenues Revenue Under Existing Rates 21,186,600 21,800,700 22,087,800 22,381,200 22,680,800 22,986,900 2 Indicated Revenue Increases 0% Increase Effective January 1, 2022 0 0 0 0 0 3 3 % Increase Effective January 1, 2023 0 607,400 671,400 680,400 689,600 4 3 % Increase Effective January 1, 2024 0 0 633,900 700,800 710,300 5 3 % Increase Effective January 1, 2025 0 0 0 661,700 731,600 6 3% Increase Effective January 1, 2026 0 0 0 0 690,800 7 Total Revenue from Rates 21,186,600 21,800,700 22,695,200 23,686,500 24,723,700 25,809,200 8 Other Revenues (a) 533,100 641,500 647,100 653,100 659,300 665,900 9 Total Revenue 21,719,700 22,442,200 23,342,300 24,339,600 25,383,000 26,475,100 10 Expenses Operating Expenses 15,949,600 16,471,100 17,010,500 17,567,700 18,144,000 18,739,400 11 Bad Debt 105,900 109,000 113,500 118,400 123,600 129,000 12 PILOT 900,400 926,500 964,500 1,006,700 1,050,800 1,096,900 13 Safe Drinking Water Fee 230,000 233,800 237,800 241,800 245,900 250,200 14 Debt Service 0 0 0 0 0 0 15 Total Expenses 17,185,900 17,740,400 18,326,300 18,934,600 19,564,300 20,215,500 16 Transfers Transfer to Shop Fund 33,000 0 0 0 0 0 17 Transfer to Operating Reserve 128,600 133,000 137,400 142,100 146,800 151,800 18 Cash Financing of Capital 5,460,000 9,050,000 6,860,000 6,110,000 6,180,000 6,920,000 19 Transfer to/from Capital Reserve -1,093,000 -4,476,000 -1,980,500 -850,000 -510,000 -810,000 20 21 Total Transfers Fund Balance Beginning Balance 4,528,600 100,900 4,707,000 106,100 5,016,900 100,900 5,402,100 100,000 5,816,800 102,900 6,261,800 104,800 22 Annual Operating Balance 5,200 -5,200 -900 2,900 1,900 -2,200 23 Ending Fund Balance 106,100 100,900 100,000 102,900 104,800 102,600 Performance Metrics 24 Debt Service Coverage NA NA NA 25 O&M Reserve Balance (Days) (b) O 900 900 900 (a) Includes interest income on operating fund balance. (b) Mininum requirement is 90 days of following year's Operating Expenses. NA NA NA 906 900 90 BLACK & VEATCH I Appendix 1: Water Tables Page 166 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 10 - Water Fund Balances S S S $ S S Operating Funds 1 O&M Reserve Balance (a) 4,061,400 4,194,400 4,331,800 4,473,900 4,620,700 4,772,500 2 Operating Fund Balance (b) 106,100 100,900 100,000 102,900 104,800 102,600 3 TotaI (e) 4,167,500 4,295,300 4,431,800 4,576,800 4,725,500 4,875,100 Capital Funds 4 Capital Fund Balance (c) 506,800 501,700 501,700 503,600 508,700 503,200 5 Capital Reserve Fund Balance (d) 12,915,000 8,439,000 6,458,500 5,608,500 5,098,500 4,288,500 6 TotaI(e) 13,421,800 8,940,700 6,960,200 6,112,100 5,607,200 4,791,700 7 Impact Fee Fund Balance (e) 22,800 581,300 109,700 1,001,600 1,891,000 2,867,300 (a) Calculated as 90 days of following year's Operating Expenses. (b) Target mininum balance is $100,000 to account for any adjustments that may be needed to the 0&M balance at the end of the year. (c) Target mininum balance is $500,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. BLACK & VEATCH I Appendix 1: Water Tables 10-8 Page 167 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 11 - Water 2022 Cost of Service Statement of Net Revenue Requirements (Cash Basis) Revenue Requirements 1 0&M Expenses 2 Bad Debt Expense 3 PILOT 4 Debt Service S S S 16,471,100 16,471,100 109,000 109,000 926,500 926,500 0 0 Other Expenditures & Transfers: Transfer to Shop Fund (Capital Outlay) 5 Transfer to Operating Reserve 133,000 133,000 6 Cash Funding of Capital Projects 9,050,000 9,050,000 7 Transfer to Capital Reserve -4,476,000-4,476,000 8 Subtotal 17,639,600 4,574,000 22,213,600 Less Revenue Requirements Met from Other Sources 9 Other Revenues 10 Interest Earned 11 Net Balance Available 382,100 382,100 25,600 25,600 5,200 5,200 12 Full Year Rate Adjustment 13 Subtotal 407,700 5,200 412,900 14 Net Revenue Requirements to be Recovered by Rates Restatement of Net Cost of Service (Utility Basis) 15 O&M Expenses 16 Depreciation 17 Return 18 Net Cost of Service 17,231,900 4,568,800 21,800,700 17,231,900 17,231,900 2,672,900 2,672,900 1,895,900 1,895,900 17,231,900 4,568,800 21,800,700 BLACK & VEATCH I Appendix 1: Water Tables Page 168 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W -12 - Water 2022 Allocation of Net Plant Investment to Functional Cost Components $ $ $ $ s $ $ s $ $ Net Plant Investment: 1 Water Land and Land Rights 2,191,756 1,043,693 1,148,063 2 Water Supply 6,819,846 3,247,546 3,572,300 3 Water Storage and Pumping 4,921,351 2,343,501 2,577,851 4 Water Transmission 23,254,954 11,073,788 12,181,167 5 Water Distribution 44,985,690 16,478,275 9,063,051 5,190,657 14,253,708 6 Water Meters 2,811,340 2,811,340 7 Fire Hydrants 7,535,573 7,535,573 8 Water General System 3,714,721 616,910 678,600 755,699 467,385 208,406 685,166 302,555 9 Total Net Plant Investment 96,235,232 15,981,936 17,580,130 0 19,577,474 12,108,287 5,399,063 17,750,214 0 7,838,128 Table W -13 - Water 2022 Allocation of Net Annual Depreciation to Functional Cost Components s s s s s s s s s s Net Depreciation Expense: 1 Water Land and Land Rights 2 Water Supply 277,295 132,045 145,250 3 Water Storage and Pumping 186,149 88,642 97,507 4 Water Transmission 653,961 311,410 342,551 5 Water Distribution 1,087,773 398,452 219,148 125,512 344,661 6 Water Meters 154,018 154,018 7 Fire Hydrants 215,879 215,879 8 Water General System 97,807 16,843 18,528 18,501 12,027 4,767 18,941 8,200 9 Total Net Depreciation Expense 2,672,882 460,299 506,328 0 505,595 328,682 130,280 517,620 0 224,078 Table W -14 - Water 2022 Allocation of O&M Expenses to Functional Cost Components s s s s s s s s s s s 1 Water Purchased Max Day 9,331,800 4,443,714 4,888,086 2 Water Storage and Pumping Max Hour 259,914 95,207 104,727 59,980 3 Water Distribution (a) Max Hour 3,000,220 971,472 1,208,880 692,358 97,507 30,002 4 Meter Services(b) Direct 968,983 968,983 5 Customer Billing (c) Direct 1,012,574 1,012,574 6 All Other Cost Proportion of All 3,066,109 934,911 1,028,402 224,418 276,369 158,284 203,864 213,035 20,514 6,312 7 Subtotal 17,639,600 5,378,625 5,916,488 0 1,291,097 1,589,976 910,623 1,172,847 1,225,609 118,022 36,314 Less: 8 Water Connection Fees(d) 164,700 164,700 9 Other Income Sources 243,000 90,252 81,504 17,786 21,903 12,545 16,884 1,626 500 10 Subtotal 407,700 90,252 81,504 17,786 21,903 12,545 164,700 16,884 1,626 Soo 11 Net O&M Expenses 17,231,900 5,289,373 5,834,983 1,273,311 1,568,073 999,079 1,008,147 1,208,725 116,396 35,814 (a) 3.25% of 2020 water repair costs was associated with hydrants. (b) Includes costs for Meter Reading and Meter Maintenance and Backflow prevention (c) Includes costs under Utilities Financial Services (d) Includes revenues from Water Connection Fees and Rural Water Connection Fees BLACK & VEATCH I Appendix 1: Water Tables Page 169 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W -15 - Water 2022 Estimated Units of Service 1,000 gal. 1,000 ga 1. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Equiv. Meters Bills Equiv. Hydrants Equiv. Hydrants (1)/365 (2) x (3) (4)-(2) (2) x (6) (7) - (4) Inside City 1 Residential 1,769,829 4,849 250% 12,122 7,273 370% 17,941 5,819 34,939 429,673 2 Non -Residential 827,079 2,266 240% 5,438 3,172 355% 8,044 2,606 6,761 41,712 3 Industrial 401,767 1,101 200% 2,201 1,101 295% 3,247 1,046 261 252 4 Irrigation 244,282 669 240% 1,606 937 355% 2,376 770 3,141 24,897 5 Subtotal 3,242,957 8,885 21,368 12,483 31,608 10,240 45,102 496,534 Fire Protection 6 Public 4,201 4,201 10,083 5,882 4,035 7 Private 491 491 1,179 688 472 8 Subtotal 3,242,957 8,885 26,060 17,175 42,870 16,810 45,102 496,534 4,035 472 Outside City Farmington 9 Residential 83,821 230 250% 574 344 370% 850 276 1,762 23,207 10 Non -Residential 17,003 47 240% 112 65 355% 165 54 245 2,315 11 Industrial 200% 295% 12 Irrigation 1,336 4 240% 9 5 355% 13 4 46 472 13 Subtotal 102,160 280 695 415 1,028 333 2,053 25,995 Greenland 14 Residential 19,818 54 250% 136 81 370% 201 65 458 5,676 15 Non -Residential 4,298 12 240% 28 16 355% 42 14 59 588 16 Industrial 200% 295% 17 Irrigation 1,230 3 240% 8 5 355% 12 4 20 96 18 Subtotal 25,345 69 172 103 255 83 537 6,360 Washington County/Growth 19 Residential 194,707 533 250% 1,334 800 370% 1,974 640 2,618 33,792 20 Non -Residential 24,123 66 240% 159 93 355% 235 76 109 1,368 21 Industrial 200% 295% 22 Irrigation 14,323 39 240% 94 55 355% 139 45 188 1,851 23 Subtotal 233,153 639 1,586 948 2,348 761 2,915 37,012 Johnson 24 Residential 6,718 18 250% 46 28 370% 68 22 158 2,064 28 Non -Residential 8,320 23 240% 55 32 355% 81 26 35 240 29 Industrial 200% 295% 30 Irrigation 77 0 240% 1 0 355% 1 0 3 24 31 Subtotal 15,115 41 101 60 150 49 196 2,328 Goshen/White River 32 Residential 80,631 221 250% 552 331 370% 817 265 1,054 14,712 33 Non -Residential 11,837 32 240% 78 45 355% 115 37 52 768 34 Industrial 200% 295% 35 Irrigation 7,411 20 240% 49 28 355% 72 23 86 886 36 Subtotal 99,879 274 679 405 1,005 326 1,192 16,366 Fire Protection 37 Public 696 696 1,669 973 668 38 Private 12 12 29 17 12 39 Subtotal 475,651 1,303 3,941 2,638 6,483 2,541 6,892 88,060 668 12 40 Total Retail 3,718,609 10,188 30,001 19,813 49,353 19,351 51,994 584,594 Wholesale 41 Elkins 75,031 206 240% 493 288 355% 730 236 23 12 42 Mount Olive 62,062 170 240% 408 238 355% 604 196 38 24 43 West Fork 65,226 179 240% 429 250 355% 634 206 23 12 44 RDA/WWA 240% 355% 48 45 Subtotal 202,319 554 1,330 776 1,968 637 83 96 46 Subtotal (Inside City) 3,242,957 8,885 26,060 17,175 42,870 16,810 45,102 496,534 4,035 472 47 Subtotal (Outside City) 475,651 1,303 3,941 2,638 6,483 2,541 6,892 88,060 668 12 48 Subtotal (Wholesale) 202,319 554 1,330 776 1,968 637 83 96 49 Total System 3,920,928 10,742 31,332 20,589 51,320 19,989 52,077 584,690 4,703 483 BLACK & VEATCH I Appendix 1: Water Tables Page 170 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W -16 - Water 2022 Unit Cost of Service $ 1,000 gal. 1,000 gpd. 1,000 gpd. 1,000 ga 1. 1,000 gpd. 1,000 gpd. Equiv. Meters Bills Hydrants Hydrants Units of Service 1 Inside City 3,242,957 17,175 16,810 3,242,957 17,175 16,810 45,102 496,534 4,035 472 2 Outside City 677,970 3,414 3,179 475,651 2,638 2,541 6,975 88,156 668 12 3 Total System 3,920,928 20,589 19,989 3,718,609 19,813 19,351 52,077 594,690 4,703 483 Costs of Service Net Operating Costs 4 Total - $ 17,231,900 5,288,373 5,834,983 0 1,273,311 1,569,073 898,078 1,008,147 1,208,725 116,396 35,814 5 Unit Cost - $/unit 1.35 283.40 0.00 0.34 79.14 46.41 19.36 2.07 24.75 74.09 Depreciation Expense 6 Total -$ 2,672,882 460,299 506,328 0 505,595 328,682 130,280 517,620 224,078 7 Unit Cost - $/unit 0.12 24.59 0.00 0.14 16.59 6.73 9.94 47.65 Net Plant Investment 8 Total -$ 96,235,232 15,981,936 17,580,130 0 19,577,474 12,108,287 5,399,063 17,750,214 7,838,128 9 Unit Cost - $/unit 4.08 853.84 0.00 5.26 611.12 279.00 340.84 1,666.62 Return on Investment 30 Inside City, Unit Return - $/unit 0.05 9.51 0.00 0.06 6.81 3.11 3.80 18.57 11 Outside City, Unit Return - $/Unit 0.29 59.77 0.00 0.37 42.78 19.53 23.86 116.66 Total Return 12 Inside City -$ 916,284 147,274 163,391 0 190,223 116,943 52,254 171,276 74,925 13 Outside City -$ 979,634 193,441 204,057 0 175,292 112,852 49,635 166,424 77,931 14 Total Return -$ 1,895,918 340,715 367,448 0 365,515 229,795 101,889 337,700 152,856 Total Unit Cost of Service 15 Inside City Unit Cost - $/unit 1.51 317.50 0.00 0.54 102.54 56.25 33.10 2.07 90.96 74.09 16 Outside City Unit Cost - $/unit 1.75 367.76 0.00 0.85 138.51 72.67 53.16 2.07 189.06 74.09 17 Inside City- Cost of Service - $ 17,724,585 4,901,939 5,453,197 0 1,741,586 1,761,152 945,554 1,492,679 1,026,480 367,039 34,959 18 Outside City- Cost of Service - $ 4,076,115 1,187,448 1,255,563 0 402,834 365,399 184,692 370,787 182,245 126,291 855 19 Total Cost of Service -$ 21,800,700 6,089,387 6,708,760 0 2,144,421 2,126,550 1,130,246 1,863,466 1,208,725 493,330 35,814 BLACK & VEATCH I Appendix 1: Water Tables Page 171 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 17 - Water 2022 Cost of Service by Customer Class Inside City 1 Residential 9,052,600 1,487,900 10,540,500 11,001,700 -4.2% 2 Non -Residential 3,483,400 572,500 4,056,000 3,476,000 16.7% 3 Industrial 1,353,400 222,400 1,575,800 1,196,700 31.7% 4 Irrigation 1,092,700 179,600 1,272,300 1,431,200 -11.1% Fire Protection 5 Public 2,462,500 -2,462,500 6 Private 279,900 279,900 967,600 -71.1% 7 Subtotal 17,724,500 -100 17,724,500 18,073,200 -1.9% Outside City 8 Residential 2,382,600 455,400 2,838,000 2,614,600 8.5% 9 Non -Residential 350,300 66,900 417,200 328,200 27.1% 10 Industrial 0.0% 11 Irrigation 141,400 27,000 168,400 173,400 -2.9% Fire Protection 12 Public 549,400-549,400 13 Private 8,200 8,200 27,100 -69.7% 14 Subtotal Wholesale 15 Elkins 16 Mount Olive 17 West Fork 18 RDA/WWA 3,431,900 -100 3,431,800 3,143,300 9.2% 238,500 238,500 216,200 10.3% 198,300 198,300 179,800 10.3% 207,500 207,500 188,100 10.3% 0 0 0 0.0% 19 20 Subtotal Wholesale Total Retail 644,300 21,156,400 0 -200 644,300 21,156,300 584,100 21,216,500 10.3% -0.3% 21 Total Wholesale 644,300 0 644,300 584,100 10.3% 22 Total 21,800,700 -200 21,800,600 21,800,600 0.0% BLACK & VEATCH I Appendix 1: Water Tables Page 172 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 18 - Water Proposed 2022 Rates Existing Water Rates Effective January 1, 2022 Monthly Base Charge Proposed Water Rates Effective August 1, 2022 Monthly Base Charge I Inside MeterSize City Inches $/month Outside City $/month Wholesale $/month Inside City Private Fire $/month Outside City Private Fire $/month Inside Meter Size City Inches $/month Outside City $/month Wholesale $/month Inside City Private Fire $/month Outside Private Fire $/month 5/8 6.59 7.54 8.31 5/8 6.59 7.54 8.31 3/4 6.59 7.54 8.31 3/4 6.59 7.54 8.31 1 9.14 10.52 11.49 9.75 11.68 1 9.14 12.26 12.26 9.75 11.68 1 1/2 15.93 18.31 20.00 10.17 12.10 1 1/2 15.93 24.22 24.22 10.17 12.10 2 23.20 26.66 29.07 20.33 23.37 2 23.20 33.52 33.52 20.33 23.37 3 54.05 62.18 64.38 30.48 35.06 3 54.05 69.84 69.84 30.48 35.06 4 89.50 102.93 112.25 60.97 70.11 4 89.50 102.93 112.25 60.97 70.11 6 178.99 205.82 212.76 169.34 197.74 6 178.99 205.82 212.76 169.34 197.74 8 268.41 308.67 332.91 355.65 409.00 8 268.41 308.67 332.91 355.65 409.00 10 609.68 701.11 10 609.68 701.11 Volume Charge Volume FMN Charge Inside Outside IL Monthly Water 1,000 gal. City 1,000 ga I. City 1,000 ga I. Wholealle 1,000 ga I. Monthly Water Usazwb"�Iesale 1,000 ga I. 1,000 gal. 1,000 ga I. 1,000 gal. Residential Residential 0 - 2,000 Gallons 3.51 4.04 0 - 2,000 Gallons 3.30 4.47 2,000 - 15,000 Gallons 4.65 5.35 2,000 - 15,000 Gallons 4.37 5.91 Over 15,000 Gallons 6.59 7.54 Over 15,000 Gallons 6.20 8.38 Non -Residential Non -Residential First 300,000 Gallons 3.79 4.38 First 300,000 Gallons 3.93 5.05 Over 300,000 Gallons 3.39 3.90 Over 300,000 Gallons 3.93 5.05 Major Industrial Major Industrial All Usage 2.96 3.40 All Usage 3.14 3.49 Irrigation Irrigation First 300,000 Gallons 5.04 5.80 First 300,000 Gallons 4.29 5.43 Over 300,000 Gallons 4.53 5.22 Over 300,000 Gallons 4.29 5.43 Wholesale Wholesale Reduced Peak Demand 2.87 Reduced Peak Demand 3.16 Peak Demand 3.20 Peak Demand 3.16 BLACK & VEATCH I Appendix 1: Water Tables 10-14 Page 173 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W -19 - Water 2022 Cost of Service Under Proposed Rates Inside City 1 Residential 10,540,500 11,001,700 -4.2% 10,541,600 100.0% -4.2% -460,100 2 Non -Residential 4,056,000 3,476,000 16.7% 3,687,200 90.9% 6.1% 211,200 3 Industrial 1,575,800 1,196,700 31.7% 1,272,200 80.7% 6.3% 75,500 4 Irrigation 1,272,300 1,431,200 -11.1% 1,272,500 100.0% -11.1% -158,700 5 Subtotal 17,444,600 17,105,600 2.0% 16,773,500 96.2% -1.9% -332,100 Outside City 6 Residential 2,838,000 2,614,600 8.5% 2,838,400 100.0% 8.6% 223,800 7 Non -Residential 417,200 328,200 27.1% 381,900 91.5% 16.4% 53,700 8 Irrigation 168,400 173,400 -2.9% 168,500 100.1% -2.8% -4,900 9 Subtotal 3,423,600 3,116,200 9.9% 3,388,800 99.0% 8.7% 272,600 Private Fire 10 Inside City 279,900 967,600 -71.1% 967,600 345.7% 0.0% 0 11 Outside City 8,200 27,100 -69.7% 27,100 330.5% 0.0% 0 12 Subtotal 288,100 994,700 -71.0% 994,700 345.3% 0.0% 0 Wholesale 13 Elkins 238,500 216,200 10.3% 238,400 100.0% 10.3% 22,200 14 Mount Olive 198,300 179,800 10.3% 198,300 100.0% 10.3% 18,500 15 West Fork 207,500 188,100 10.3% 207,500 100.0% 10.3% 19,400 16 RDA/WWA 0 0 0 0.0% 0.0% 17 Subtotal 644,300 584,100 10.3% 644,200 100.0% 10.3% 60,100 18 Total 21,800,600 21,800,600 0.0% 21,801,200 100.0% 0.0% 600 BLACK & VEATCH I Appendix 1: Water Tables Page 174 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 20 - Water 2022 Bill Impact Line No. Residential 1 Meter Size 3/4 Monthly Usage 1,000gaI. 0.5 Existing Rates $ 9.91 Inside City Proposed 111W' Rates $ 8.24 se $ -1.67 increase Decrease -16.9% Existing Rates $ 11.36 Outside Proposed Rates $ 9.78 City Increase / Decrease $ -1.59 Increase DecreaseE -14.0% 2 3/4 2 13.42 13.19 -0.23 -1.7% 15.40 16.48 1.08 7.0% 3 3/4 4 22.72 21.93 -0.79 -3.5% 26.10 28.30 2.20 8.4% 4 3/4 8 41.32 39.41 -1.91 -4.6% 47.50 51.94 4.44 9.3% 5 3/4 10 50.62 48.15 -2.47 -4.9% 58.20 63.76 5.56 9.6% 6 3/4 15 73.87 70.00 -3.87 -5.2% 84.95 93.31 8.36 9.8% Non -Residential 7 3/4 10 44.30 45.89 1.59 3.6% 51.12 58.04 6.92 13.5% 8 3/4 20 82.20 85.19 2.99 3.6% 94.92 108.54 13.62 14.3% 9 1 50 198.37 205.64 7.27 3.7% 229.21 264.76 35.55 15.5% 10 1 100 387.87 402.14 14.27 3.7% 448.21 517.26 69.05 15.4% 11 11/2 50 204.97 212.43 7.46 3.6% 236.78 276.72 39.94 16.9% 12 11/2 100 394.47 408.93 14.46 3.7% 455.78 529.22 73.44 16.1% 13 2 100 401.52 416.20 14.68 3.7% 463.88 538.52 74.64 16.1% 14 2 500 1,837.52 1,988.20 150.68 8.2% 2,119.88 2,558.52 438.64 20.7% Industrial 15 2 100 318.52 337.20 18.68 5.9% 362.52 382.52 20.00 5.5% 16 2 1,000 2,982.52 3,163.20 180.68 6.1% 3,422.52 3,523.52 101.00 3.0% 17 4 500 1,566.89 1,659.50 92.61 5.9%1 1,786.89 1,847.93 61.04 3.4% 18 4 1,500 4,526.89 4,799.50 272.61 6.0% 5,186.89 5,337.93 151.04 2.9% 19 6 2,500 7,573.78 8,028.99 455.21 6.0% 8,673.78 8,930.82 257.04 3.0% 20 6 5,000 14,973.78 15,878.99 905.21 6.0% 17,173.78 17,655.82 482.04 2.8% 21 6 10,000 29,773.78 31,578.99 1,805.21 6.1% 34,173.78 35,105.82 932.04 2.7% BLACK & VEATCH I Appendix 1: Water Tables Page 175 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 11.0 Appendix 2: Wastewater Tables Table S - 1- Wastewater Projected Accounts Inside City 1 Residential 34,600 35,200 35,800 36,400 37,000 37,700 2 Non -Residential 2,900 2,900 2,900 2,900 2,900 2,900 3 Industrial 21 21 21 21 21 21 4 Subtotal 37,521 38,121 38,721 39,321 39,921 40,621 Outside City 5 Residential 2,400 2,400 2,500 2,500 2,500 2,500 6 Non -Residential 184 184 184 184 184 184 7 Industrial 0 0 0 0 0 0 8 Subtotal 2,584 2,584 Wholesale 9 Elkins 2 2 10 West Fork 1 1 11 Subtotal 2 2 11 Total 40,107 40,707 12 % Change 1.52% 1.50% 2,684 2,684 2,684 2,684 2 2 2 2 1 1 1 1 2 2 2 2 41,407 42,007 42,607 43,307 1.72% 1.45% 1.43% 1.64% Table S - 2 - Wastewater Projected Billed Volume (1,000 Gallons) 1,000 ga I. 1,000 ga I. 1,000 ga I. 1,000 gal. 1,000 gal. 1,000 gal. Inside City 1 Residential 1,861,300 1,741,200 1,771,800 1,802,800 1,834,400 1,866,500 2 Non -Residential 626,900 698,700 698,600 698,600 698,600 698,600 3 Industrial 318,500 396,700 396,700 396,700 396,700 396,700 4 Subtotal 2,806,700 2,836,600 2,867,100 2,898,100 2,929,700 2,961,800 Outside City 5 Residential 94,500 97,400 98,700 100,100 101,400 102,800 6 Non -Residential 15,300 15,000 15,000 15,000 15,000 15,000 7 Industrial 0 0 0 0 0 0 8 Subtotal 109,800 112,400 113,700 115,100 116,400 117,800 Wholesale 8 Elkins 81,000 81,000 81,000 81,000 81,000 81,000 9 West Fork 45,600 45,600 45,600 45,600 45,600 45,600 10 Subtotal 126,600 126,600 126,600 126,600 126,600 126,600 10 Total 3,043,100 3,075,600 3,107,400 3,139,800 3,172,700 3,206,200 11 % Change 2.30% 1.07% 1.03% 1.04% 1.05% 1.06% 0 0 3,100 100 0 0 100 n 3,200 7.98 % 155,100 -300 0 8,000 0 0 0 163,100 5.36% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 176 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 3 - Wastewater Existing Charges Existing Wastewater Rates Effective January 1, 2022 Inches 5/8 $/month 18.28 $/month 18.28 $/month 16.74 3/4 18.28 18.28 16.74 1 23.74 33.92 31.28 1 1/2 38.77 60.37 55.50 2 55.43 79.73 73.45 3 128.73 184.24 169.29 4 212.13 303.44 278.93 6 420.39 601.46 553.70 8 628.73 899.76 826.81 1,000 gal. 1,000 gal. 1,000 gal. 1,000 ga I. Residential First 2,000 Gallons 4.35 > 2,000 Gallons 5.80 All Usage 8.18 7.52 Non -Residential All Usage 4.40 8.18 7.52 Major Industrial All Usage 4.71 8.18 7.52 Wholesale 85% of metered water usage 5.19 Above 85% of metered water 2.71 Surcharge BOD - $/Ib for strength in excess of 300 ppm 0.4352 TSS - $/Ib for strength in excess of 300 ppm 0.3056 BLACK & VEATCH l Appendix 2: Wastewater Tables Page 177 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 4 - Wastewater Projected Revenues at Existing Rates S S S S S S Inside City 1 Residential 16,696,700 16,719,800 17,013,000 17,310,700 17,613,700 17,921,900 2 Non -Residential 3,505,200 3,926,200 3,926,100 3,926,100 3,926,100 3,926,100 3 Industrial 1,477,500 1,890,100 1,890,100 1,890,100 1,890,100 1,890,100 4 Subtotal 21,679,400 22,536,100 22,829,200 23,126,900 23,429,900 23,738,100 Outside City 5 Residential 1,177,400 1,242,000 1,258,300 1,274,800 1,291,700 1,308,800 6 Non -Residential 158,100 160,400 160,400 160,400 160,400 160,400 7 Industrial 0 0 0 0 0 0 8 Subtotal 1,335,500 1,402,400 1,418,700 1,435,200 1,452,100 1,469,200 Wholesale 9 Elkins 407,300 419,500 419,500 419,500 419,500 419,500 10 West Fork 229,400 236,200 236,200 236,200 236,200 236,200 11 Subtotal 636,700 655,700 655,700 655,700 655,700 655,700 12 Surcharge 810,300 834,600 834,600 834,600 834,600 834,600 13 Total 24,461,900 25,428,800 25,738,200 26,052,400 26,372,300 26,697,600 14 % Change 4.90% 3.95% 1.22% 1.22% 1.23% 1.23% (a) Reflects 3.0% revenue increase effective January 1, 2022. Table S - 5 - Wastewater Projected Other Revenues 1 2 Sewer Impact Fee Rev Sewer Sales Not on Cc S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 3 Sewer Connection Fee 47,900 47,900 47,900 47,900 47,900 47,900 4 WWTP Hay Sales 134,800 134,800 134,800 134,800 134,800 134,800 5 WWTP Biosolids/Fertil 54,900 54,900 54,900 54,900 54,900 54,900 6 WWTP WaterTreatme 180,800 180,800 180,800 180,800 180,800 180,800 7 Penalties 123,000 246,100 246,100 246,100 246,100 246,100 8 9 Total %Change 1,297,100 -1.52% 1,420,200 9.49% 1,420,200 0.00% 1,420,200 0.00% 1,420,200 0.00% 1,420,200 0.00% 2,058,700 13 0 133,700 19,000 24,300 2,235,700 9.14 % 0 0 0 0 0 0 123,100 123,100 9.49 % BLACK & VEATCH I Appendix 2: Wastewater Tables Page 178 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 6 - Wastewater Capital Improvement Program 1 Sanitary Sewer Rehabilitation 2,956,100 3,044,800 3,136,100 3,230,200 3,327,100 0 2 Plant Pumps and Equipment -W.W.T.P. 515,000 530,500 546,400 562,800 579,600 0 3 W.W.T. P. Building Improvements 1,699,500 1,750,500 163,900 168,800 173,900 0 4 Upgrade/Replace Lift Stations -W.W.T.P. 309,000 318,300 327,800 337,700 347,800 0 5 Lake Sequoyah Sediment Removal/Dredging 515,000 530,500 546,400 562,800 579,600 0 6 Wastewater Treatment/Water Quality Improvement! 103,000 106,100 109,300 112,600 115,900 0 7 Wastewater Impact Fee Improvements 309,000 318,300 327,800 337,700 347,800 0 8 Utilities Financial Services Improvements 0 11,100 3,300 1,700 8,700 0 9 Water/Sewer Relocations - Bond Projects 174,600 265,200 273,200 281,400 289,800 0 10 Water/Sewer Impact Fee Cost Sharing 0 79,600 82,000 84,400 86,900 0 11 Utilities Technology Improvements 0 228,100 234,900 130,000 10,400 0 12 Water/Sewer Building -Office Improvements 0 26,500 27,300 28,100 29,000 0 13 Water/Sewer Equipment Expansions 0 26,500 27,300 28,100 29,000 0 14 Water & Sewer Rate/Operational Studies 0 10,600 10,900 11,300 11,600 0 15 Phosphorus Standards Management 0 26,500 27,300 28,100 29,000 0 16 Water& Sewer Technology Equipment Replacements 0 0 0 0 0 0 17 Water & Sewer Improvements Defined By Study 0 0 0 0 0 0 18 Biosolids Dryer Replacement 0 0 3,278,200 9,004,100 9,274,200 9,552,400 19 Filter Cell Upgrade/Replacement at Noland WWTP 0 0 0 0 0 1,432,900 20 Upgrade Automation at both WWTPs 0 0 0 0 0 1,671,700 21 22 23 CIPP of 36" Sewer Line from Armstrong Ave to Nolan Bypass Sewer Fulbright & North Gregg Hamestring Lift Station Bottle Neck Resolution 0 1,442,000 0 0 0 848,700 0 0 0 0 0 0 0 0 0 1,194,100 0 0 24 Total Capital Improvement Program 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 (a) Capital costs reflect 3% annual inflation starting in 2021. Table S - 7 - Wastewater Projected O&M Expenses 1 Personal Costs 3,075,500 3,206,500 3,343,100 3,485,600 3,634,300 3,789,400 2 Materials and Supplies 724,700 746,500 768,900 791,900 815,700 840,200 3 Services and Charges 6,081,000 6,263,500 6,451,400 6,644,900 6,844,300 7,049,600 4 WWTP Contract 3,995,600 4,115,500 4,238,900 4,366,100 4,497,100 4,632,000 5 Motorpool 1,032,500 1,063,500 1,095,400 1,128,300 1,162,100 1,197,000 6 7 Cost Allocation Maintenance 680,700 84,800 701,200 87,400 722,200 90,000 743,900 92,700 766,200 95,500 789,200 98,300 8 9 Total %Change 15,674,800 0.81% 16,184,100 3.25% 16,709,900 3.25% 17,253,400 3.25% 17,815,200 3.26% 18,395,700 3.26% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 179 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 8 - Wastewater Cash Financed Capital Sources of Funds 1 Funds Available at Beginning of Year 504,100 501,900 506,700 504,400 506,700 501,100 2 Cash Financing of Capital Projects 6,270,000 6,880,000 8,710,000 14,490,000 14,800,000 13,850,000 3 Transfer from Impact Fee Fund 1,751,000 1,246,600 409,800 422,100 434,700 0 4 Subtotal 8,525,100 8,628,500 9,626,500 15,416,500 15,741,400 14,351,100 Application of Funds 5 Major Capital Improvements 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 6 Subtotal 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 7 End of Year Balance 8 Capital Reserve EOY Balance- Cumulative Table S - 9 - Wastewater Operating Cash Flow 501,900 506,700 504,400 506,700 501,100 500,000 19,995,000 21,737,000 22,105,000 17,205,000 12,555,000 9,445,000 1 Revenues Revenues Under Existing Rates 24,461,900 25,428,800 25,738,200 26,052,500 26,372,200 26,697,600 2 Revenue Increases 0% Increase Effective January 1, 2022 0 0 0 0 0 3 3 % Increase Effective January 1, 2023 0 707,800 781,600 791,200 800,900 4 3 % Increase Effective January 1, 2024 0 0 737,900 814,900 825,000 5 3 % Increase Effective January 1, 2025 0 0 0 769,400 849,700 6 3% Increase Effective January 1, 2026 0 0 0 0 802,300 7 Total Revenue from Rates 24,461,900 25,428,800 26,446,000 27,572,000 28,747,700 29,975,500 8 Other Revenues (a) 594,700 720,500 722,700 725,400 728,200 731,200 9 Total Revenues 25,056,600 26,149,300 27,168,700 28,297,400 29,475,900 30,706,700 Expenses 10 Operating Expenses 15,674,800 16,184,100 16,709,900 17,253,400 17,815,200 18,395,700 11 Bad Debt 122,300 127,100 132,200 137,900 143,700 149,900 12 PILOT 1,039,600 1,080,700 1,124,000 1,171,800 1,221,800 1,274,000 13 Debt Service 0 0 0 0 0 0 14 Total Expenses 16,836,700 17,391,900 17,966,100 18,563,100 19,180,700 19,819,600 Transfers 15 Transfer to Shop Fund 33,000 0 0 0 0 0 16 Transfer to Operating Reserve 125,600 129,600 134,100 138,500 143,100 147,900 17 Cash Financing of Capital 6,270,000 6,880,000 8,710,000 14,490,000 14,800,000 13,850,000 18 Transfer to/from Capital Reserve 1,793,000 1,742,000 368,000 -4,900,000 -4,650,000 -3,110,000 19 Total Transfers 8,221,600 8,751,600 9,212,100 9,728,500 10,293,100 10,887,900 Fund Balance 20 Beginning Balance 105,500 103,800 109,600 100,100 105,900 108,000 21 Annual Operating Balance -1,700 5,800 -9,500 5,800 2,100 -800 22 Ending Fund Balance 103,800 109,600 100,100 105,900 108,000 107,200 Performance Metrics 23 Debt Service Coverage 24 O&M Reserve Balance (Days) NA NA NA NA NA Q 90.00 0 90.00 0 90.00 • 90.00 e (a) Includes interest income on operating fund balance. (b) Mininum requirement is 90 days of following year's Operating Expenses. NA 90.00 L-) 90.00 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 180 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 10 - Wastewater Projected Fund Balances 5 5 5 S 5 5 Operating Funds 1 0&M Reserve Balance (a) 3,990,600 4,120,200 4,254,300 4,392,800 4,535,900 4,683,800 2 Operating Fund Balance (b) 103,800 109,600 100,100 105,900 108,000 107,200 3 Total (e) 4,094,400 4,229,800 4,354,400 4,498,700 4,643,900 4,791,000 Capital Funds 4 Capital Fund Balance (c) 501,900 506,700 504,400 506,700 501,100 500,000 5 Capital Reserve Fund Balance (d) 19,995,000 21,737,000 22,105,000 17,205,000 12,555,000 9,445,000 6 Total (e) 20,496,900 22,243,700 22,609,400 17,711,700 13,056,100 9,945,000 7 Impact Fee Fund Balance (e) 4,437,800 3,935,100 4,269,200 4,591,000 4,900,200 5,644,100 (a) Calculated as 90 days of following year's Operating Expenses. (b) Target mininum balance is $100,000 to account for any adjustments that may be needed to the O&M balance at the end of the year. (c) Target mininum balance is $500,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. Table S - 11- Wastewater 2022 Cost of Service S Statement of Net Revenue Requirements (Cash Basis) Revenue Requirements 1 O&M Expenses 2 Bad Debt 3 PILOT 4 Debt Sevice Other Expenditures & Transfers: Transfer to Shop Fund (Capital Outlay) 5 Transfer to Operating Reserve 6 Cash Funding of Capital Projects 7 Transfer to Capital Reserve 8 Subtotal Less Revenue Requirements Met from Other Sources 9 Other Revenues and Adjustments 10 Interest Earned 11 Net Balance Available 12 Full Year Rate Adjustment 13 Subtotal 14 Net Revenue Requirements to be Recovered by Rates Restatement of Net Cost of Service (Utility Basis) 16,184,100 16,184,100 127,100 127,100 1,080,700 1,080,700 0 0 0 0 129,600 129,600 6,880,000 6,880,000 17,521,500 8,622,000 26,143,500 676,300 676,300 44,200 44,200 (5,800) (5,800) 720,500 (5,800) 714,700 16,801,000 8,627,800 25,428,800 15 O&M Expenses 16,801,000 16,801,000 16 Depreciation 8,060,600 8,060,600 17 Return 567,200 567,200 18 Net Cost of Service 16,801,000 8,627,800 25,428,800 BLACK & VEATCH I Appendix 2: Wastewater Tables 11-6 Page 181 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 12 - Wastewater 2022 Allocation of Net Plant Investment s s s s s s s s s s s s s Net Plant Investment: 1 Sewer Collection 103,289,355 42,124,931 61,164,424 2 Sewer Connections 319,887 319,887 3 Water Meters 2,345,265 2,345,265 4 Owl Creek Lift Station and Force Main 14,103 14,103 5 Lift Stations 4,392,243 4,392,243 SewerTreatment Plant- Noland 6 Sewage Pumping 229,919 229,919 7 Mechanical Bar Screens 172,282 51,685 120,597 8 Grit Removal 9 Primary Sedimentation 30 Disinfection 1,672,556 1,672,556 11 Aeration Equipment 1,120,704 560,352 560,352 12 Sludge Handling 400,690 220,380 180,311 13 Other Plant and Misc Equipment 837,703 443,170 193,907 200,626 14 General Treatment 12,725,018 6,731,924 2,945,516 3,047,578 SewerTreatment Plant- West 15 Sewage Pumping 921,333 845,784 75,549 16 Mechanical Bar Screens 169,727 13,918 46,743 109,066 17 Grit Removal 1,380,570 113,207 1,267,363 18 Primary Sedimentation 6,927,776 568,078 1,907,909 4,451,789 19 Disinfection 653,801 600,189 53,612 20 Aeration Equipment 1,490,202 122,197 684,003 684,003 21 Sludge Handling 34,604,278 2,837,551 17,471,700 14,295,027 22 Other Plant and Misc Equipment 3,298,489 103,353 270,476 1,437,424 1,487,236 23 General Treatment 5,571,549 174,576 456,867 2,427,984 2,512,122 24 Sewer Land and Land Rights 6,358,594 1,878,712 135,236 2,470,280 152,831 845,827 875,138 570 25 General Plant 1,768,202 450,601 104,632 592,487 43,702 270,723 280,104 22,718 3,235 26 Total Net Plant Investment 190,664,246 48,846,487 11,041,339 64,227,191 0 4,707,999 0 29,064,353 0 30,071,312 0 2,367,983 337,795 Table S - 13 - Wastewater 2022 Allocation of Depreciation Net Depreciation Expense: 1 Sewer Collection 2,823,622 1,151,570 1,672,052 2 Sewer Connections 22,463 22,463 3 Water Meters 128,485 128,485 4 Owl Creek Lift Station and Force Main 6,509 6,509 5 Lift Stations 105,383 105,383 SewerTreatment Plant- Noland 6 Sewage Pumping 42,418 42,418 7 Mechanical Bar Screens 33,421 10,026 23,395 8 Grit Removal 9 Primary Sedimentation 10 Disinfection 281,379 291,379 11 Aeration Equipment 124,523 (1) 62,262 62,262 12 Sludge Handling 83,361 (1) 45,849 37,513 13 Other Plant and Misc Equipment 61,102 (1) 32,325 14,144 14,634 14 General Treatment 847,144 448,165 196,092 202,887 Sewer Treatment Plant- West 15 Sewage Pumping 117,218 107,606 9,612 16 Mechanical Bar Screens 55,071 4,516 15,167 35,388 17 Grit Removal 135,374 11,101 124,273 18 Primary Sedimentation 397,767 32,617 109,545 255,605 19 Disinfection 41,046 37,680 3,366 20 Aeration Equipment 140,345 1 11,508 64,418 64,418 21 Sludge Handling 2,080,224 170,578 1,050,305 859,341 22 Other Plant and Misc Equipment 316,959 9,931 25,991 138,125 142,912 23 General Treatment 45,160 1,415 3,703 19,680 20,362 24 Sewer Land and Land Rights 4,692 1,386 100 1,823 113 624 646 25 General Plant 166,945 42,544 9,879 55,940 4,126 25,560 26,446 2,145 305 26 Total Net Depreciation Expense 9,060,611 1,300,881 970,998 1,729,815 0 277,231 0 1,751,797 0 1,970,082 0 130,630 29,277 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 182 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 14 - Wastewater 2022 Allocation of O&M Expenses s s s s s s s s s s s s s 1 Sewer Mains Maintenance 2,438,014 994,305 1,443,708 2 Wastewater Treatment Plant 1,874,226 356,704 40,930 725,722 750,870 3 Wastewater Treatment Plant -Noland 5,416,220 1,149,101 2,097,222 2,169,897 4 Wastewater Treatment Plant -West 1,966,065 255,901 161,217 761,283 787,664 5 Lift Stations 961,584 961,584 6 Meter Operations (a) 1,653,047 1,653,047 7 Water&Sewer Connections 198,731 198,731 8 Operations and Administration 1,396,102 188,216 169,530 138,929 19,453 344,912 356,864 159,074 19,124 9 All Other O&M Cost 1,617,511 218,065 196,416 160,962 22,538 399,612 413,460 184,301 22,157 30 subtotal 17,521,500 2,362,170 2,127,652 1,743,599 0 244,138 0 4,328,751 0 4,478,755 1,996,422 0 240,012 Less: Other Income Sources 11 Sewer Connection Fees 47,900 47,900 12 Other Income Sources 672,600 49,235 87,491 71,699 10,039 178,002 184,170 82,095 9,870 13 Subtotal 720,500 49,235 87,491 71,698 0 10,039 0 178,002 0 184,170 82,095 0 57,770 14 Net O&M Expenses 16,801,000 2,312,936 2,040,161 1,671,901 0 234,099 0 4,160,749 0 4,294,s84 1,914,327 0 182,243 Table S - 15 - Wastewater 2022 Units of Service 1,000gal. 1,000ga1. 1,000gal. Pounds Pounds Bills Equiv. Meters (2) + (3) Inside City 1 Residential 1,741,203 1,569,234 3,310,437 5,627,580 4,793,035 421,883 34,346 2 Non -Residential 698,651 251,356 950,007 2,179,172 1,765,439 34,296 5,157 3 Industrial 396,716 88,856 485,572 1,226,170 980,007 252 249 4 Subtotal 2,836,570 1,909,446 4,746,016 9,032,922 7,538,481 456,431 39,752 Outside City Farmington 5 Residential 75,950 76,937 152,887 247,241 212,609 21,431 1,603 6 Non -Residential 12,743 7,473 20,216 40,350 33,405 1,656 157 7 Industrial 8 Subtotal 88,694 84,409 173,103 287,591 246,014 23,087 Greenland 9 Residential 10,349 17,400 27,749 35,133 31,856 5,388 435 10 Non -Residential 2,153 1,824 3,976 6,933 5,877 480 22 11 Industrial 12 Subtotal 12,502 19,223 31,725 42,066 37,733 5,868 Washington County/ Growth Area 13 Residential 4,304 1,898 6,202 13,498 11,021 336 74 14 Non -Residential 67 67 14 28 24 15 Industrial 16 Subtotal 4,304 1,965 6,269 13,512 11,049 360 Johnson 17 Residential 6,479 6,720 13,199 21,124 18,202 1,884 151 18 Non -Residential 28 141 169 114 126 48 18 19 Industrial 20 Subtotal 6,507 6,860 13,367 21,238 18,328 1,932 21 Total Retail 2,942,069 2,015,044 4,957,113 9,376,091 7,833,277 485,746 39,752 Wholesale 22 Elkins 81,017 18,069 99,086 250,391 200,104 24 23 23 West Fork 45,625 10,171 55,796 141,008 112,688 12 23 24 Subtotal 126,642 28,241 154,883 391,399 312,792 36 45 25 Subtotal (Inside City) 2,836,570 1,909,446 4,746,016 9,032,922 7,538,481 456,431 39,752 26 Subtotal (Outside City) 112,007 112,458 224,465 364,407 313,124 31,247 - 27 Subtotal (Wholesale) 126,642 28,241 154,883 391,399 312,792 36 45 28 Surcharge Customers 1,282,742 910,900 29 Total System 3,075,218 2,050,145 5,125,363 11,071,470 9,075,297 487,714 42,258 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 183 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 16 - Wastewater 2022 Unit Cost of Service $ 1,-gal. 1,000 ga 1. 1,00C ga 1. 1,000 ga 1. 1,000 ga I. P-ds Pounds P-- P-ds Bill, Equiv. Meters Bill, Units of Service 1 Inside City 4,]46,159 4,746,159 4,]46,159 4,]46,159 9,032,952 9,032,952 7,538,541 7,538,541 456,431 39,]52 456,431 Z Outside City-sv/o Farmington 206,667 206,667 51,784 51,.4 469,275 469,275 380,751 380,751 8,196 746 3 Surcharge 173,110 173,110 173,110 287,593 246,016 23,087 1,761 4 Tu.l System 5,125,935 4,952,825 4,971,052 4,]9],943 173,110 9,789,820 9,502,227 8,165,308 7,919,292 487,714 42,258 456,431 Costs of Service Net Operating Expense 5 Total -$ 16,801,000 2,312,936 2,040,161 1,671,901 234,099 4,150,749 4,294,584 1,914,327 182,243 6 Unit Cart -$/unit 0.45 0.41 0.34 1.35 0.38 0.49 3.93 0.40 0epreciation Expense: 7 Total -$ 8,060,608 1,300,881 910,898 1,729,815 2]],231 1,751,797 1,870,082 $ 130,630 29,2]] 8 Unit Cort- $/unit 0.25 0.20 0.35 1.60 0.16 0.21 $ 3.0913 0.06 Net Plant Inve t.- 9 Total -$ 190,664,246 48,846,487 31,041,339 64,227,191 4,707,988 29,064,153 30,071,312 2,367,983 337,795 10 Unit Cos[ -$/unit 9.53 2.23 12.92 27.20 2.69 3.41 56.04 0.74 Return on Investment 11 nslde City, U nit Return -$/unit (0.02) (0.00) (0.02) (0.00) (0.01) (0.10) (t).W) 12 Outside Clty- Except 1-ington-Unit Reurn-$/Unit 0.67 0.16 0.90 0.19 0.24 3.92 13 Outside Clty-Farmington-Unit Return -$/Unit 0.52 0.71 $1.4958 3.08 14 Total Return Inside City -$ (310,073) (79,559) (1B,612) (10],8]0) (48,902) (50,617) (3,918) (599) 15 Outside City- Except Farmington -$ 399,157 137,857 32,251 46,834 88,525 80,]66 2,925 16 Outside City -Farmington-$ 478,108 90,729 123,014 258,939 5,426 17 Total Return -$ 567,192 149,026 13,638 61,978 258,939 39,623 40,148 4,432 (594) Total Unit Cost of Service 18 Inside City - $/unit 0.69 0.60 0.66 0.54 0.69 3.93 2.99 0.46 19 Outside City(E,, N nnfingn-m $/unit 1.31 0.]6 1.19 0.74 0.94 3.93 7.01 20 Outside City - Farmington -$/unit 1.23 1.39 $ 4.4496 3.93 6.17 T..l Cost of Service 21 Inside Ci[y-Retail -$ 21,513,312 3,266,513 2,866,804 3,139,950 4,900,857 5,21],]59 1,791,539 118,964 210,926 22 Inside Ci[y-Surcharge-$ 1,326,430 695,956 630A74 23 Outside City- Except Fa rmington-$ 1,263,056 283,555 157,893 82,270 345,356 356,581 32,1]0 5,230 24 Outside C"dy- Farmington -$ 1,326,002 212,]]2 241,474 ]]0,270 90,618 10,80 25 Total Cost of Servlce-$ 25,428,800 3,762,841 3,024,697 3,463,694 0 ]T0,2]0 0 5,942,169 0 6,204,815 1,914,327 135,062 210,926 Table S - 17 - Wastewater 2022 Cost of Service by Customer Class (1) (2) (3) (4) Inside City 1 Residential 14,792,813 16,719,785 -11.5% 2 Non -Residential 4,426,345 3,926,165 12.7% 3 Industrial 2,294,154 1,890,075 21.4% 4 Subtotal 21,513,312 22,536,025 -4.5% Outside City 5 Residential 1,496,787 1,242,033 20.5% 6 Non -Residential 179,997 160,411 12.2% 7 Industrial 100.0% 8 Subtotal 1,676,784 1,402,445 19.6% 9 Total Retail 23,190,096 23,938,469 -3.1% 10 Wholesale 912,277 655,689 39.1% 11 Surcharge 1,326,430 834,607 58.9% 12 Total 25,428,803 25,428,765 0.0% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 184 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study able S - 18 - Wastewater Proposed 2022 Charges Existing Wastewater Rates Effective January 1, 2022 Inches 5/8 $/month 18.28 $/month 18.28 $/month 16.74 3/4 18.28 18.28 16.74 1 23.74 33.92 31.28 11/2 38.77 60.37 55.50 2 55.43 79.73 73.45 3 128.73 184.24 169.29 4 212.13 303.44 278.93 6 8 420.39 628.73 601.46 899.76 553.70 826.81 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal Residential First 2,000 Gallons > 2,000 Gallons 4.35 5.80 _ All Usage 8.18 7.52 Non -Residential All Usage 4.40 8.18 7.52 Major Industrial All Usage 4.71 8.18 7.52 Wholesale 85% of metered water usage 5.19 Above 85% of metered water 2.71 Surcharge BOD - $/Ib for strength in excess of 300 p 0.4352 TSS - $/Ib for strength in excess of 300 pp 0.3056 BLACK & VEATCH I Appendix 2: Wastewater Tables Proposed Wastewater Rates Effective August 1, 2022 Inches $/month $/month $/month 5/8 18.28 18.28 25.10 3/4 18.28 18.28 25.10 1 23.74 33.92 52.62 11/2 38.77 66.73 109.78 2 55.43 93.11 154.24 3 128.73 196.10 327.83 4 212.13 303.44 482.37 6 420.39 601.46 897.30 8 628.73 899.76 998.92 1,000 gal. 1,000 gal. 1,000 gal. 1,000 ga I Residential First 2,000 Gallon! 3.39 > 2,000 Gallons 4.52 All Usage 8.55 8.27 Non -Residential All Usage Major Industrial All Usage 5.10 5.71 8.55 8.27 8.55 8.27 Wholesale 85% of metered water usage 7.20 Above 85% of metered water 7.20 Surcharge BOD - $/Ib for strength in excess of 30, 0.5426 TSS - $/Ib for strength in excess of 300 0.6921 11-10 Page 185 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 19 - Wastewater 2022 Cost of Service Under Proposed Rates s s s s Inside City 1 Residential 14,792,800 16,719,800 -11.5% 14,790,200 100.0% -11.5% -1,929,600 2 Non -Residential 4,426,300 3,926,200 12.7% 4,424,900 100.0% 12.7% 498,700 3 Industrial 2,294,200 1,890,100 21.4% 2,291,500 99.9% 21.2% 401,400 4 Subtotal 21,513,300 22,536,100 -4.5% 21,506,600 100.0% -4.6% -1,029,500 Outside City 5 Residential 1,496,800 1,242,000 20.5% 1,489,900 99.5% 20.0% 247,900 6 Non -Residential 180,000 160,400 12.2% 193,500 107.5% 20.6% 33,100 7 Industrial 0.0% 0.0% 8 Subtotal 1,676,800 1,402,400 19.6% 1,683,400 100.4% 20.0% 281,000 Wholesale 9 Elkins 583,600 419,500 39.1% 583,300 99.9% 39.0% 163,800 10 West Fork 328,700 236,200 39.2% 328,500 99.9% 39.1% 92,300 11 Subtotal 912,300 655,700 39.1% 911,800 99.9% 39.1% 256,100 12 Surcharge 1,326,400 834,600 58.9% 1,326,400 100.0% 58.9% 491,800 13 Total 25,428,800 25,428,800 0.0% 25,428,200 100.0% 0.0% -600 Table S - 20 - Wastewater 2022 Bill Impact Line No. Meter Residential 1 Size Inches 3/4 Monthly Usage 1,000 gal. 0.5 Existing Rates $ 22.10 Inside City Proposed Rates $ 19.98 increase Decrease $ -2.13 Existing Rates $ 26.46 Outside Proposed Rates $ 22.56 City increase/ Decrease $ -3.91 increase Decrease -14.8% 2 3/4 2 26.45 25.06 -1.39 34.64 35.38 0.74 2.1% 3 3/4 4 38.05 31.84 -6.21 51.00 52.48 1.48 2.9% 4 3/4 8 61.25 45.40 -15.85 83.72 86.68 2.96 3.5% 5 3/4 10 72.85 52.18 -20.67 100.08 103.78 3.70 3.7% 6 3/4 15 101.85 69.13 -32.72 140.98 146.53 5.55 3.9% Non -Residential 7 3/4 10 61.75 69.28 7.53 100.08 103.78 3.70 3.7% 8 3/4 20 105.75 120.28 14.53 181.88 189.28 7.40 4.1% 9 1 50 243.05 278.74 35.69 442.92 461.42 18.50 4.2% 10 1 100 463.05 533.74 70.69 851.92 888.92 37.00 4.3% 11 11/2 50 257.64 293.77 36.13 469.37 494.23 24.86 5.3% 12 11/2 100 477.64 548.77 71.13 878.37 921.73 43.36 4.9% 13 2 100 493.82 565.43 71.61 897.73 948.11 50.38 5.6% 14 2 500 2,253.82 2,605.43 351.61 4,169.73 4,368.11 198.38 4.8% Industrial 15 2 100 493.52 626.43 132.91 897.73 948.11 50.38 5.6% 16 2 1,000 4,732.52 5,765.43 1,032.91 8,259.73 8,643.11 383.38 4.6% 17 4 So0 2,441.89 3,067.13 625.24 4,393.44 4,578.44 185.00 4.2% 18 4 1,500 7,151.89 8,777.13 1,625.24 12,573.44 13,128.44 555.00 4.4% 19 6 2,500 11,948.78 14,695.39 2,746.61 21,051.46 21,976.46 925.00 4.4% 20 6 5,000 23,723.78 28,970.39 5,246.61 41,501.46 43,351.46 1,850.00 4.5% 21 6 10,000 47,273.78 57,520.39 10,246.61 82,401.46 86,101.46 3,700.00 4.5% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 186 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 12.0 Appendix 3: Combined Tables Table C - 1 - Combined Projected Fund Balances s s s s s s s Operating Funds 1 O&M Reserve Balance (a) 8,052,000 8,314,600 8,586,100 8,866,700 9,156,600 9,456,300 9,766,200 2 Operating Fund Balance (b) 209,900 210,500 200,100 208,800 212,800 209,800 209,700 3 Subtotal Operating Funds Balance (e) 8,261,900 8,525,100 8,786,200 9,075,500 9,369,400 9,666,100 9,975,900 Capital Funds 4 Capital Fund Balance (c) 1,008,700 1,008,400 1,006,100 1,010,300 1,009,800 1,003,200 1,003,600 5 Capital Reserve Fund Balance (d) 32,910,000 30,176,000 28,563,500 22,813,500 17,653,500 13,733,500 9,033,500 6 Subtotal Capital Funds Balance (e) 33,918,700 31,184,400 29,569,600 23,823,800 18,663,300 14,736,700 10,037,100 7 Impact Fee Fund Balance (e) 4,460,597 4,516,397 4,378,897 5,592,597 6,791,197 8,511,397 10,231,597 (a) Calculated as 90 days of following year's Operating Expenses. (b) Target minimum combined balance is $200,000 to account for any adjustments that may be needed to the O&M balance at the end of the year. (c) Target minimum combined balance is $1,000,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. BLACK & VEATCH I APPENDIX 3: COMBINED TABLES 12-1 Page 187 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table C - 2 - Combined Operating Cash Flow 1 2 Revenues Revenues Under Existing Rates Revenue Increases 0.0 % Increase Effective January 1, 2022 45,648,500 47,229,500 0 47,826,000 0 48,433,700 0 49,053,000 0 49,684,500 0 50,328,300 0 3 3.0 % Increase Effective January 1, 2023 0 1,315,200 1,453,000 1,471,600 1,490,500 1,509,900 4 3.0 % Increase Effective January 1, 2024 0 0 1,371,800 1,515,700 1,535,300 1,555,200 5 3.0 % Increase Effective January 1, 2025 0 0 0 1,431,100 1,581,300 1,601,800 6 3.0 % Increase Effective January 1, 2026 0 0 0 0 1,493,100 1,649,800 7 8 Total Revenue from Rates Other Revenues (a) 45,648,500 1,127,800 47,229,500 1,362,000 49,141,200 1,369,800 51,258,500 1,378,500 53,471,400 1,387,500 55,784,700 1,397,100 58,202,800 1,406,700 9 Subtotal Revenues 46,776,300 48,591,500 50,511,000 52,637,000 54,858,900 57,181,800 59,609,500 10 Expenses Operating Expenses 31,624,400 32,655,200 33,720,400 34,821,100 35,959,200 37,135,100 38,350,700 11 Bad Debt 228,200 236,100 245,700 256,300 267,300 278,900 291,000 12 PILOT 1,940,000 2,007,200 2,088,500 2,178,500 2,272,600 2,370,900 2,473,600 13 SDWF-Reimbursement toADPH 230,000 233,800 237,800 241,800 245,900 250,200 254,400 14 Debt Service 0 0 0 0 0 0 0 15 Total Expenses 34,022,600 35,132,300 36,292,400 37,497,700 38,745,000 40,035,100 41,369,700 16 Transfers Transfer to Shop Fund 66,000 0 0 0 0 0 0 17 Transfer to Operating Reserve 254,200 262,600 271,500 280,600 289,900 299,700 309,900 18 Cash Financing of Capital 11,730,000 15,930,000 15,570,000 20,600,000 20,980,000 20,770,000 22,630,000 19 Transfer to/from Capital Reserve 700,000 -2,734,000 -1,612,500 -5,750,000 -5,160,000 -3,920,000 -4,700,000 20 21 Total Transfers Fund Balance Beginning Balance 12,750,200 206,400 13,458,600 209,900 14,229,000 210,500 15,130,600 200,100 16,109,900 208,800 17,149,700 212,800 18,239,900 209,800 22 Annual Operating Balance 3,500 600 -10,400 8,700 4,000 -3,000 -100 23 Ending Fund Balance 209,900 210,500 200,100 208,800 212,800 209,800 209,700 Performance Metrics 24 Debt Service Coverage NA NA NA NA NA NA NA 25 O&M Reserve Balance (Days)(b) la 90.00 la 90.00 la 90.000 90.000 90.000 90.000 90.00 (a) Includes interest income on operating fund balance. (b) Mininum requirement is 90 days of following year's Operating Expenses. BLACK & VEATCH I APPENDIX 3: COMBINED TABLES 12-2 Page 188 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table C - 3 - Combined 2022 Bill Impact Line No. Meter Residential 1 Size Inches 3/4 Monthly Usage 1,000gal. 0.5 Existing Rates $ 32.01 Inside Proposed Rates $ 28.22 City Increase / Increase Decrease $ -3.80 Decrease -11.9% Existing $ 37.82 Outside Proposed $ 32.33 City Increase / $ -5.49 Increase -14.5% 2 3/4 2 39.87 38.25 -1.62 -4.1% 50.04 51.86 1.82 3.6% 3 3/4 4 60.77 53.77 -7.00 -11.5% 77.10 80.78 3.68 4.8% 4 3/4 8 102.57 84.81 -17.76 -17.3% 131.22 138.62 7.40 5.6% 5 3/4 10 123.47 100.33 -23.14 -18.7% 158.28 167.54 9.26 5.9% 6 3/4 15 175.72 139.13 -36.59 -20.8% 225.93 239.84 13.91 6.2% Non -Residential 7 3/4 10 106.05 115.17 9.12 8.6% 151.20 161.82 10.62 7.0% 8 3/4 20 187.95 205.47 17.52 9.3% 276.80 297.82 21.02 7.6% 9 1 50 441.42 484.38 42.96 9.7% 672.13 726.18 54.05 8.0% 10 1.5 100 872.11 957.70 85.59 9.8% 1,334.15 1,450.95 116.80 8.8% 11 2 500 4,091.34 4,593.63 502.29 12.3% 6,289.61 6,926.63 637.02 10.1% Industrial 12 2 100 812.04 963.63 151.59 18.7% 1,260.25 1,330.63 70.38 5.6% 13 2 1,000 7,715.04 8,928.63 1,213.59 15.7% 11,682.25 12,166.63 484.38 4.1% 14 4 1,500 11,678.78 13,576.63 1,897.85 16.3% 17,760.33 18,466.37 706.04 4.0% 15 6 5,000 38,697.56 44,849.38 6,151.82 15.9% 58,675.24 61,007.28 2,332.04 4.0% 16 6 10,000 77,047.56 89,099.38 12,051.82 15.6% 116,575.24 121,207.28 4,632.04 4.0% BLACK & VEATCH I APPENDIX 3: COMBINED TABLES 12-3 Page 189 of 666 EXHIBIT A 51.136 Monthly Water Rates Effective as of the first billing statements issued after December 31, 2022, the following monthly rates shall be fixed as rates to be charged for water furnished by the waterworks system of the city, which rates the City Council finds and declares to be reasonable and necessary minimum rates to be charged. All non -emergency water uses shall be billed to the user, to include but not limited to water used for: use within structures; business; manufacturing; irrigation; retail by another water utility; city uses; educational purposes; medical purposes; water system routine non -emergency uses; wastewater system routine non -emergency uses; non-profit uses; fire department non -emergency uses to include training and equipment calibration; construction of new water mains; street cleaning; and wet down of construction sites and materials. Emergency water use that does not pass through a water system meter shall not be billed, including firefighting, water leaks, water leak repair, and emergency water line flushing. The volumes used for these emergency purposes should be estimated and submitted monthly to the Business Office Manager and the Water/Sewer Operations Manager. (A) Monthly Water Rates. (1) The water usage of each customer shall be determined each month by meter measurement and the amount per 1,000 gallons to be paid for water usage by each customer shall be computed on the basis of the following schedule of rates. Table A-1 Monthly Water Rates Prior to January 1, 2023 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.51 $4.04 Next 13,000 $4.65 $5.35 Over 15,000 $6.59 $7.54 Non -Residential First 300,000 $3.79 $4.38 Over 300,000 $3.39 $3.90 Major Industrial All Usage $2.96 $3.40 Irrigation First 300,000 $5.04 $5.80 Over 300,000 $4.53 $5.22 Wholesale Reduced Peak Demand $2.87 $2.87 Peak Demand $3.20 $3.20 Table A-2 Monthly Water Rates After December 31, 2022 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.30 $4.47 Next 13,000 $4.37 $5.91 Over 15,000 $6.20 $8.38 Non -Residential First 300,000 $3.93 $5.05 Over 300,000 $3.93 $5.05 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 1 of 11 Page 190 of 666 EXH I BIT A Major Industrial All Usage $3.14 $3.49 Irrigation First 300,000 $4.29 $5.43 Over 300,000 $4.29 $5.43 Wholesale Reduced Peak Demand $3.16 $3.16 Peak Demand $3.16 $3.16 Table A-3 Monthly Water Rates After December 31, 2023 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.40 $4.60 Next 13,000 $4.50 $6.09 Over 15,000 $6.39 $8.63 Non -Residential First 300,000 $4.05 $5.20 Over 300,000 $4.05 $5.20 Major Industrial All Usage $3.23 $3.59 Irrigation First 300,000 $4.42 $5.59 Over 300,000 $4.42 $5.59 Wholesale Reduced Peak Demand $3.25 $3.25 Peak Demand $3.25 $3.25 Table A-4 Monthly Water Rates After December 31, 2024 Cost per 1,000 gallons Class Usage Rate (In Gallons) Inside City Outside City Residential First 2,000 $3.50 $4.74 Next 13,000 $4.64 $6.27 Over 15,000 $6.58 $8.89 Non -Residential First 300,000 $4.17 $5.36 Over 300,000 $4.17 $5.36 Major Industrial All Usage $3.33 $3.70 Irrigation First 300,000 $4.55 $5.76 Over 300,000 $4.55 $5.76 Wholesale Reduced Peak Demand $3.35 $3.35 Peak Demand $3.35 $3.35 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 2 of 11 Page 191 of 666 EXHIBIT A (2) Beginning January 1, 2026, all monthly water rates shall be increased by 3% per year. (3) All bills under such schedules shall be computed by adding the applicable meter service charge prescribed by subsection (B) to the amount determined to be due for water usage under this schedule. Applicable sales tax and franchise fees shall be added to the bill so computed. (4) When a common facility/building is served by multiple water meters and the water usage is for the same purpose, customers may petition the Water & Wastewater Director and/or the Finance & Internal Services Director to have the water consumption aggregated and have the tiered rates apply to the aggregated quantity. (5) Water used for flushing and sampling of newly constructed water lines, Fire Department training and equipment calibration, and other similar uses requiring a large volume and/or high velocity of water movement shall employ a fire hydrant meter of the appropriate size for the use. If a fire hydrant meter cannot be used due to high flow or volume requirements, then the volume of water used shall be measured by using a pitot gauge to determine the gallons per minute and by timing the flow of water to be able to calculate total volume. In the cases of fire department training and equipment calibration, sewer line washing, street sweeping, and other uses where the equipment employed has a built-in water meter, these built in water meters may be used. All such meters other than those on fire trucks must be evaluated by the Meter Superintendent. These water uses shall be billed at the same rates as non-residential customers. (6) Monthly wholesale treated water rates outside city limits are based on Cost of Service Methodology. (B) Monthly Water Service Charge. (1) In addition to the above, each customer shall pay a monthly water service charge in accordance with the following schedule: Table B-1 Monthly Water Service Charge Prior to January 1, 2023 Meter Size Inside City Outside City Wholesale %x % inch $6.59 $7.54 $7.54 1 inch $9.14 $10.52 $10.52 1 % inch $15.93 $18.31 $18.31 2 inch $23.20 $26.66 $28.56 3 inch $54.05 $62.18 $64.38 4 inch $89.50 $102.93 $112.25 6 inch 1 $178.99 1 $205.82 1 $213.02 8 inch 1 $268.41 1 $308.67 1 $319.47 Table B-2 Monthly Water Service Charge After December 31, 2022 Inside Outside Meter Size City City Wholesale %x % inch $6.59 $7.54 $7.54 1 inch $9.14 $12.26 $12.26 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 3 of 11 Page 192 of 666 EXHIBIT A 1 % inch $15.93 $24.22 $24.22 2 inch $23.20 $33.52 $33.52 3 inch $54.05 $69.84 $69.84 4 inch $89.50 $102.93 $102.93 6 inch $178.99 $205.82 $205.82 8 inch $268.41 $308.67 $308.67 Table B-3 Monthly Water Service Charge After December 31, 2023 Meter Size Inside City Outside City Wholesale %x % inch $6.79 $7.77 $7.77 1 inch $9.41 $12.63 $12.63 1 % inch $16.41 $24.95 $24.95 2 inch $23.90 $34.53 $34.53 3 inch $55.67 $71.94 $71.94 4 inch $92.19 $106.02 $106.02 6 inch $184.36 $211.99 $211.99 8 inch 1 $276.46 1 $317.93 1 $317.93 Table B-4 Monthly Water Service Charge After December 31, 2024 Meter Size Inside City Outside City Wholesale %x % inch $6.99 $8.00 $8.00 1 inch $9.70 $13.01 $13.01 1 % inch $16.90 $25.69 $25.69 2 inch $24.61 $35.56 $35.56 3 inch $57.34 $74.09 $74.09 4 inch $94.95 $109.20 $109.20 6 inch 1 $189.89 1 $218.35 1 $218.35 8 inch 1 $284.76 1 $327.47 1 $327.47 (2) Beginning January 1, 2026, all monthly water service charges shall be increased by 3% per year. (3) The monthly treated water rates and the monthly meter service charge rates prescribed by subsections (A) and (B) of this section shall commence as of the first billing statements issued after December 31, 2022. (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 4 of 11 Page 193 of 666 EXHIBIT A (4) The State of Arkansas mandated Safe Drinking Water Act fee shall be added to the monthly water utility bill. (C) Monthly Standby Fire Protection Service Charge. (1) Charges for unmetered service connections for standby fire protection and fire hydrants shall be based on the incoming line size or the backflow preventer size, whichever is smaller, as set forth in the following table: Monthly Standby Fire Protection Service Charge Line Size or Backflow Preventer Size Inside City Outside City 1 inch $9.75 $11.68 2 inch 10.17 12.10 2.5 inch 20.33 23.37 3 inch 30.48 35.06 4 inch 60.97 70.11 6 inch 169.34 194.74 8 inch 355.65 409.00 10 inch 609.68 701.11 (2) The Utilities Department shall review the monthly standby fire protection service charges every two (2) years and shall make recommendations to the City Council following such review. Fire protection lines shall not be connected to the water system downstream from a meter. (Code 1965, §21-25; Ord. No. 1165, 4-18-58; Ord. No. 2144, 9-2-75; Ord. No. 2594, 2-5-80; Ord. No. 3197, 7-1-86; Ord. No. 3409, 2-21-89; Ord. No. 3431, 6-6-89; Ord. No. 3491, 7-17-90; Ord. No. 3513, 9-18-90; Ord. No. 3519, 11- 20-90; Ord. No. 4059, §1, 10-7-97; Ord. No. 4223, 2-15-00; Code 1991, §51.136; Ord. No. 4530 12-02-02; Ord. No. 4540, 02-03-04; Ord. No. 5123, 4-1-08; Ord. No. 6169, §1, 4-2-2019) (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 5 of 11 Page 194 of 666 EXHIBIT B 51.137 Monthly Sewer Rates (A) Monthly Sewer Rates. (1) All monthly sewer charges shall be calculated from the customer's monthly water usage. The following monthly rates are hereby fixed as rates to be charged for sewer services: Table D-1 Monthly Sewer Rates Per 1,000 Gallons Before January 1, 2023 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $4.35 Greater than $5.80 2,000 gallons Non -Residential All Usage $4.40 Major Industrial All Usage $4.71 Farmington All Usage $7.52 Outside city All Usage $8.18 Elkins 85% of metered $5.19 water usage Usage above 85% of $2.71 metered water usage Table D-2 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2022 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.39 Greater than $4.52 2,000 gallons Non -Residential All Usage $5.10 Major Industrial All Usage $5.71 Farmington All Usage $8.27 Outside city All Usage $8.55 Elkins 85% of metered $7.20 water usage Usage above 85% of $7.20 metered water usage (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 6 of 11 Page 195 of 666 EXHIBIT B Table D-3 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2023 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.49 Greater than $4.66 2,000 gallons Non -Residential All Usage $5.25 Major Industrial All Usage $5.88 Farmington All Usage $8.52 Outside city All Usage $8.81 Elkins 85% of metered $7.42 water usage Usage above 85% of $7.42 metered water usage Table D-4 Monthly Sewer Rates Per 1,000 Gallons After December 31, 2024 Class Usage Rate Cost per (In Gallons) 1,000 gallons Residential First 2,000 gallons $3.60 Greater than $4.80 2,000 gallons Non -Residential All Usage $5.41 Major Industrial All Usage $6.06 Farmington All Usage $8.77 Outside city All Usage $9.07 Elkins 85% of metered $7.64 water usage Usage above 85% of $7.64 metered water usage (2) Beginning January 1, 2026, all monthly sewer quantity charge- usage rates per 1,000 gallons shall be increased by 3% per year. (3) Sewer related fees levied by the Cities of Farmington or Greenland shall be added to the wastewater utility bill at the request of Farmington or Greenland. These fees may be calculated on a per -thousand volumetric usage or a per month basis. (B) Monthly Sewer Service Charge. (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 7 of 11 Page 196 of 666 EXHIBIT B (1) In addition to the above, each customer shall pay a monthly sewer service charge in accordance with the following schedule: Table E-1 Monthly Sewer Service Charge Prior to January 1, 2023 Meter Size Inside City Outside Cityt Farmingtont % x % inch $18.28 $18.28 $16.74 1 inch $23.74 $33.92 $31.28 1% inch $38.77 $60.37 $55.50 2 inch $55.43 $79.73 $73.45 3 inch $128.73 $184.24 $169.29 4 inch $212.13 $303.44 $278.93 6 inch $420.39 $601.46 $553.70 8 inch $628.73 $899.76 $826.81 Table E-2 Monthly Sewer Service Charge After December 31, 2022 Meter Size Inside City Outside Cityt Farmingtont %x % inch $18.28 $18.28 $25.10 1 inch $23.74 $33.92 $52.62 1% inch $38.77 $66.73 $109.78 2 inch $55.43 $93.11 $154.24 3 inch $128.73 $196.10 $327.83 4 inch $212.13 $303.44 $482.37 6 inch $420.39 $601.46 $897.30 8 inch $628.73 $899.76 $998.92 Table E-3 Monthly Sewer Service Charge After December 31, 2023 Meter Size Inside City Outside Cityt Farmingtont % x % inch $18.83 $18.83 $25.85 1 inch $24.45 $34.94 $54.20 1% inch $39.93 $68.73 $113.07 2 inch $57.09 $95.90 $158.87 3 inch $132.59 $201.98 $337.66 4 inch $218.49 $312.54 $496.84 6 inch $433.00 $619.50 $924.22 8 inch 1 $647.59 1 $926.75 1 $1,028.89 (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 8 of 11 Page 197 of 666 EXHIBIT B Table E-4 Monthly Sewer Service Charge After December 31, 2024 Meter Size Inside City Outside Cityt Farmingtont %x % inch $19.39 $19.39 $26.63 1 inch $25.19 $35.99 $55.82 1% inch $41.13 $70.79 $116.47 2 inch $58.81 $98.78 $163.63 3 inch $136.57 $208.04 $347.79 4 inch $225.05 $321.92 $511.75 6 inch 1 $445.99 1 $638.09 1 $951.95 8 inch 1 $667.02 1 $954.56 1 $1,059.75 tCost of Service Methodology required by contract. (2) Beginning January 1, 2026, all monthly sewer service charges shall be increased by 3% per year. (C) Determination of Sewer Quantity Charge for Residential Customers. (1) In the case of residential customers residing in a single family home, duplex, triplex, and/or fourplex, the average monthly water consumption for the preceding months of December, January, and February shall be computed separately for each customer, and a uniform monthly charge for each customer shall be determined by applying the schedule of rates set out in subsection (A) of this section to such average monthly water consumption. In the case of a residential user for whom a uniform monthly charge has been established and who moves to a new location the same uniform monthly charge shall apply at the new location. In the case of new residential customers, sewer averages shall be established based on the number of individuals residing within the dwelling unit, at a rate of 2,100 gallons per customer per month. This methodology of sewer averaging shall not apply to multi -family structures containing five (5) or more units in a contiguous building. (2) In the case of sewer customers who do not have a water meter provided by a public water utility, the sewer usage volume billed shall be the average volume of all users in the sewer system in like dwellings from the most recent system -wide sewer average calculation. (D) Determination of Charge for Non-residential and Major Industrial Customers. In the case of non-residential and/or major industrial customers, the monthly sewer charge shall be determined by applying the schedule of rates prescribed in subsection (A) of this section to the monthly water usage of such customers. In the event that a non-residential or major industrial customer discharging waste into the city's sanitary sewer system produces evidence to the Water and Wastewater Director demonstrating that a substantial portion of the total amount of water from all sources used for all purposes does not reach the sanitary sewer which is in excess of the factors used in establishing the rates in subsection (A) of this section, an estimated percentage of total water consumption to be used in computing charges may be established by the Water and Wastewater Director. The factors used in establishing said rates are on file in the office of the Water and Wastewater Director and are incorporated herein by reference thereto. Any rate so adjusted by the Water and Wastewater Director shall be effective for a twelve (12) month period beginning with the billing for the month when rates adjudged hereby go into effect. (E) Extra Strength Surcharge. Created: 2022-05-17 11:20:05 [EST] (Supp. No. 25) Page 9 of 11 Page 198 of 666 EXHIBIT B (1) For all significant industrial users as defined in §51.074, whose wastewater discharge is greater than 300 mg/I of BOD Sand/or TSS, the city shall levy an Extra Strength Surcharge for each parameter in accordance with the following unit charges: Table F3 Extra Strength Surcharges After 12/31/2022 Extra Strength BOD 5 $0.5426 per pound Extra Strength TSS $0.6921 per pound (2) Starting after December 31, 2023, Extra Strength Surcharges shall be increased by 3% per year. (3) Extra Strength Surcharges shall be billed monthly and shall be computed on the basis of water meter reading (wastewater discharge volume). (4) All sampling and analyses of the wastewater characteristics shall be performed in accordance with U.S. Environmental Protection Agency 40 Code of Federal Regulations Part 136 approved methods. (5) The volume of flow used in computing surcharge shall be based upon metered water consumption as shown in the records of meter readings maintained by the city's business office. In the event that a user discharging waste into the city sanitary sewer system produces evidence to the city demonstrating that a portion of the total amount of water used for all purposes is not discharged into the sanitary sewer, a separate meter or meters or other approved flow measuring device may be installed at the user's expense, upon its request, to measure only that portion of the total flow being discharged into the city sewer system. If a surcharge is assessed by the city, it shall be shown separately on the monthly billing. (6) Any person discharging industrial waste into the sanitary sewers of the city who procures any part or all of the user's water supply from sources other than the city, all or part of which is discharged into the sanitary sewer, shall install and maintain at the user's expense water meters of the type approved by the city for the purpose of determining the proper volume of flow to be used in computing sewer service charges. Such meter will be read monthly and tested for accuracy when deemed necessary by the city. Where it can be shown that a portion of the water measured by the aforesaid meter or meters does not enter the sanitary sewer system of the city, a separate meter or meters or other approved flow measuring device may be installed at the user's expense, upon its request, to measure only that portion of the total flow being discharged into the city sewer system. If a surcharge is assessed by the city, it shall be shown separately on the monthly billing. (7) Computation of extra strength surcharges shall be based on the following formula: (a) Extra strength surcharge: S I = V x 8.34 x [BOD Unit Charge (BOD - 300) + SS Unit Charge (TSS - 300)] (b) Where: S = Surcharge in dollars V = Sewer volume in million gallons 8.34 = Pounds per gallon of water BOD Unit Charge = Unit charge for BOD in dollars per pound (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 10 of 11 Page 199 of 666 EXHIBIT B BOD = BOD strength in parts per million 300 = Allowed BOD strength in parts per million TSS Unit Charge = Unit charge for suspended solids in dollars per pound TSS = Suspended solids strength in parts per million 300 = Allowed TSS Strength in parts per million (F) Elkins Sewer Charges. (1) Elkins' payment for wastewater treatment shall be based on 85% of the metered water purchased. The volume of wastewater received by Fayetteville at the "Point of Connection" shall be measured by the installed wastewater meter. Volumes of wastewater below or above the agreed upon percentage (85%) of metered water, as measured by the wastewater meter, shall be recorded on a monthly basis, with a reconciliation of the net difference to occur semiannually in June and December. If the reconciliation volume is over the agreed upon percentage, this amount shall be billed to Elkins in June and December at the actual computed cost of wastewater collection to and treatment at the Noland Wastewater Treatment Plant, not including the calculated rate of return and not including depreciation charges, but including any capacity surcharge, based on the most recent rate as determined in paragraph B of this contract. If the reconciliation volume is below the agreed upon percentage, the actual amount billed for the difference shall be refunded to Elkins in June and December (2) Elkins Impact Fee Charges. The City of Elkins shall pay an additional $0.25 per 1,000 gallons of wastewater, for all wastewater volume charges including both the 85% of metered water volume and for wastewater in excess of the 85% of the metered water purchased billed volume. (G) Hauled Wastewater Fees. (1) Application fee. An application to discharge hauled domestic waste must be accompanied by a fee of $100.00. (2) Discharge fee. A fee of $50.00 must be paid for each hauled domestic waste load discharged. (H) Industrial Wastewater Discharge Permit Fee. (1) Application Fee. An application for an industrial wastewater discharge permit must be accompanied by a fee of $500.00. (Code 1965, §21-26; Ord. No. 1165, 4-18-58; Ord. No. 3197, 7-1-86; Ord. No. 3285, 8-4-87; Ord. No. 3398, 1-3-89; Ord. No. 3491, 7-17-90; Ord. No. 3637, §§1, 2, 8-18-92; Ord. No. 4059, §2, 10-7-97; Code 1991, §51.137; Ord. No. 4530, 12-02-03; Ord. No. 4803, 12-20-05; Ord. No. 4998, 4-3-07; Ord. No. 5129, 4-15-08; Ord. No. 5438, 9-20-11; Ord. No. 5739, 2-17-15) (Supp. No. 25) Created: 2022-05-17 11:20:05 [EST] Page 11 of 11 Page 200 of 666 CITY OF FAYETTEVILLE. ARKANSAS Notice of Public Hearing on Proposed Water and Sewer Rate Changes City Council Agenda Session: Tuesday, June 14, 2022 at 4:30 PM City Council Meeting: Tuesday, June 21, 2022 at 5:30 PM City of Fayetteville Administration Building, City Hall 113 W. Mountain — Room 219 or via Zoom link at www.favetteville-ar.gov The City of Fayetteville AR, on the dates and times mentioned above, will hold a public hearing as part of the City Council Agenda Session and City Council Meeting with Fayetteville City Council prior to the adoption of the 2023 water and sewer rate increases. The public can attend in person or remotely via the link on the City's website, www.fayetteville- ar.gov. If adopted, the proposed new rates would take effect on or after January 01, 2023, with 3% increases annually thereafter. All property owners/tenants and other interested parties are invited to attend the public hearing and be heard on the matter. A water and sewer cost of service study was conducted by Black & Veatch pursuant to Fayetteville City Council Resolution 212-20 to perform a cost analysis to determine if costs allocations are fair and equitable among customer classes, to review the existing rate structure and design proposed rates that provide adequate revenues. The proposed water and sewer rate changes below are necessary for the City of Fayetteville to continue to provide safe and reliable water and sewer services to its citizens because extensive new capital needs are required at this point in time and operating costs have increased above the revenue increases generated by the current annual 3% proportional adjustment. 113 Page 201 of 666 PROPOSED WATER RATE CHANGES - ON OR AFTER 11112023 FIXED BASE A•GE $/MONTH Meter SizeEXISTING 5/8" 3/4" WATER INSIDE CITY WATER OUTSIDE PROPOSED CHANGE EXISTING PROPOSED 6.59 6.59 0.0% 7.54 7.54 7.54 7.54 0.0% 0.0% 6.59 6.59 0.0% 1" 9.14 9.14 0.0% 10.52 12.26 16.5% 1.5" 15.93 15.93 0.0% 18.31 24.22 32.3% 2" 23.20 23.20 0.0% 26.66 33.52 25.7% 3" 54.05 54.05 0.0% 62.18 69.84 12.3% 4" 89.50 89.50 0.0% 102.93 102.93 0.0% 6" 178.99 178.99 0.0% 205.82 205.82 0.0% 8" • 000 GALLONS Residential First 2,000 gallons 268.41 268.41 0.0% 308.67 308.67 0.0% AVG 0.0% 3.51 3.30 -6.0% AVG 4.04 4.47 9.7% 10.6% Next 13,000 gallons 4.64 4.37 -5.8% 5.34 5.91 10.7% All over 15,000 gallons 6.59 6.20 -5.9% 7.54 8.38 11.1% on- esi entia First 300,000 gallons 3.79 AVG 3.93 -5.9% 3.7% 4.38 AVG 5.05 10.8% 15.3% All over 300,000 gallons 3.38 3.93 16.3% 3.90 5.05 29.5% All Usage First 300,000 gallons 2.96 5.04 AVG 3.14 4.29 10.0% 6.1% -14.9% 3.20 5.80 AVG 3.49 5.43 22.4% 9.1% -6.4% All over 300,000 gallons 4.53 4.29 -5.3% 5.22 5.43 4.0% Reduced Peak Demand AVG -10.1% 2.87 AVG 3.16 -1.2% 10.1% Peak Demand 3.20 3.16 -1.3% AVG 4.4% *Beginning January 1, 2024, all monthly water rates shall be increased by 3% per year P a g c 213 Page 202 of 666 PROPOSED SEWER RATE CHANGES - ON OR AFTER 11112023 FIXED BASE CHARGE $/MONTH Meter SizeEXISTING 5/8" 3/4" SEWER 18.28 INSIDESEWER PROPOSEDPROPOSED 18.28 0.0% 18.28 OUTSIDE 18.28 0.0% 16.74 PROPOSED 25.10 49.9% 18.28 18.28 0.0% 18.28 18.28 0.0% 16.74 25.10 49.9% V. 23.74 23.74 0.0% 33.92 33.92 0.0% 31.28 52.62 68.2% 1.5" 38.77 38.77 0.0% 60.37 66.73 10.5% 55.50 109.78 97.8% 2" 55.43 55.43 0.0% 79.73 93.11 16.8% 73.45 154.24 110.0% 3" 128.73 128.73 0.0% 184.24 196.10 6.4% 169.29 327.83 93.6% 4" 212.13 212.13 0.0% 303.44 303.44 0.0% 278.93 482.37 72.9% 6" 8" • 000 GALLONS ,37dent First 2,000 Gallons All over 2,000 Gallons 420.39 420.39 0.0% 601.46 601.46 0.0% 553.70 897.30 62.1% 628.73 628.73 0.0% 899.76 899.76 0.0% 826.81 998.92 20.8% AVG 0.0% 4.35 3.39 -22.1% AVG 3.8% 8.18 8.55 4.5% AVG 7.52 8.27 69.5% 10.0% 5.80 4.52 -22.1% 8.18 8.55 4.5% 7.52 8.27 10.0% AVG -22.1% AVG 4.5% AVG 10.0% on- esi en is All Usage Major Industrial All Usage 4.40 5.10 15.9% 8.18 8.55 4.5% 7.52 8.27 10.0% 4.71 5.71 21.2% 8.18 8.55 4.5% 7.52 8.27 10.0% Reduced Peak Demand 5.19 7.20 38.7% Peak Demand 2.71 7.20 165.7% AVG 102.2% *Beginning January 1, 2024, all monthly sewer rates shall be increased by 3% per year For more information or questions about the proposed water and sewer rate changes, contact the City of Fayetteville, Utilities Financial Services Division at (479) 575-8224 or visit the City's website for at www.fayetteville-ar.gov. Page313 Page 203 of 666 Revised Draft 06/08/2022 Final Draft WATER AND WASTEWATER COMPREHENSIVE RATE STUDY B&V PROJECT NO. 406577 PREPARED FOR City of Fayetteville, Arkansas 8 JUNE 2022 aBLACK&VEATCH Page 204 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table of Contents 1.0 Executive Summary..........................................................................................................ES 1-0 1.1 Summary of Findings.................................................................................................. ES 1-0 1.1.1 Revenue Under Existing Rates.................................................................... ES 1-0 1.1.2 Revenue Requirements............................................................................... ES 1-1 1.1.3 Summary of Cash Flow Results................................................................... ES 1-2 1.1.4 Cost of Service Analysis............................................................................... ES 1-2 1.2 Proposed Rate Adjustments....................................................................................... ES 1-3 1.3 Disclaimer................................................................................................................... ES 1-4 2.0 Introduction......................................................................................................................... 2-0 2.1 Purpose............................................................................................................................2-0 2.2 Scope................................................................................................................................2-0 2.3 Study Methodology......................................................................................................... 2-1 2.3.1 Financial Plan....................................................................................................2-1 2.3.2 Cost of Service.................................................................................................. 2-1 2.3.3 Rate Design....................................................................................................... 2-2 3.0 Rate Structure Overview....................................................................................................... 3-0 3.1 Fixed Charge.....................................................................................................................3-0 3.2 Volumetric (Usage) Charge..............................................................................................3-0 3.3 Existing Rate Structure.....................................................................................................3-0 3.3.1 Water Rate Structure....................................................................................... 3-0 3.3.2 Wastewater Rate Structure..............................................................................3-1 4.0 Water Utility......................................................................................................................... 4-1 4.1 Water Revenue Projections Under Existing Rates...........................................................4-1 4.1.1 Water Revenue Under Existing Rates..............................................................4-1 4.1.2 Projection of Service Revenue Under Existing Rates.......................................4-3 4.1.3 Other Water Revenue...................................................................................... 4-3 4.2 Water Capital Improvements Program............................................................................4-4 4.3 Water Revenue Requirements........................................................................................4-4 4.3.1 Water Operation and Maintenance Expenses.................................................4-4 4.3.2 Water Bad Debt................................................................................................4-5 4.3.3 Water Payment In Lieu of Taxes......................................................................4-5 4.3.4 Safe Drinking Water Fee Reimbursement........................................................4-5 4.3.5 Water Debt Service Requirements...................................................................4-6 4.3.6 Transfer to Shop Fund......................................................................................4-6 4.3.7 Transfer to Operating Reserve.........................................................................4-6 4.3.8 Water Cash Financed Capital...........................................................................4-6 4.3.9 Transfer to Capital Reserve..............................................................................4-6 4.4 Water Proposed Revenue Adjustments..........................................................................4-6 BLACK & VEATCH I Table of Contents Page 205 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5 Water Cost of Service...................................................................................................... 4-8 4.5.1 Determination of Cost of Service.....................................................................4-8 4.5.2 Determination of Functional Costs..................................................................4-9 4.5.3 Allocation of Costs to the Functional Cost Components...............................4-10 4.5.4 Distribution of Water Utility Costs to Customer Classes...............................4-11 5.0 Water Rate Design.............................................................................................................. 5-14 5.1 Existing Water Rates...................................................................................................... 5-14 5.2 Proposed Water Rates................................................................................................... 5-14 6.0 Wastewater Utility............................................................................................................... 6-1 6.1 Wastewater Revenue Projections Under Existing Rates.................................................6-1 6.1.1 Wastewater Revenue Under Existing Rates.....................................................6-1 6.1.2 Projection of Service Revenue Under Existing Rates ....................................... 6-3 6.1.3 Other Wastewater Revenue.............................................................................6-3 6.2 Wastewater Capital Improvements Program..................................................................6-4 6.3 Wastewater Utility Revenue Requirements.................................................................... 6-4 6.3.1 Wastewater Operation and Maintenance Expenses.......................................6-4 6.3.2 Wastewater Bad Debt......................................................................................6-5 6.3.3 Wastewater Payment In Lieu of Taxes............................................................. 6-5 6.3.4 Wastewater Debt Service Requirements.........................................................6-6 6.3.5 Transfer to Shop Fund......................................................................................6-6 6.3.6 Transfer to Operating Reserve.........................................................................6-6 6.3.7 Wastewater Cash Financed Capital..................................................................6-6 6.3.8 Transfer to Capital Reserve..............................................................................6-6 6.4 Wastewater Proposed Revenue Adjustments.................................................................6-6 6.5 Wastewater Cost of Service.............................................................................................6-8 6.5.1 Determination of Cost of Service..................................................................... 6-8 6.5.2 Determination of Functional Costs..................................................................6-9 6.5.3 Allocation of Costs to the Functional Cost Components.................................6-9 6.5.4 Distribution of Wastewater Utility Costs to Customer Classes ......................6-11 6.5.5 Wastewater Utility Customer Class Costs of Service.....................................6-12 7.0 Wastewater Rate Design.................................................................................................... 7-14 7.1 Existing Wastewater Rates............................................................................................7-14 7.2 Proposed Wastewater Rates.........................................................................................7-14 8.0 Combined Water and Wastewater Utilities......................................................................... 8-15 9.0 Disclaimer.......................................................................................................................... 9-16 10.0 Appendix 1: Water Tables................................................................................................... 10-1 11.0 Appendix 2: Wastewater Tables......................................................................................... 11-1 BLACK & VEATCH I Table of Contents w Page 206 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study LIST OF EXECUTIVE SUMMARY TABLES Table ES - 1—Water 2023 Cost of Service..................................................................................................1-2 Table ES - 2 —Wastewater 2023 Cost of Service........................................................................................1-3 LIST OF FIGURES Figure 4-1 - Historical and Projected Water Accounts...............................................................................4-2 Figure 4-2 - Historical and Projected Water Billed Volume.......................................................................4-3 Figure 4-3 - Historical and Projected Water Service Revenue...................................................................4-3 Figure 4-4 - Projected Annual Water O&M Expenses................................................................................4-5 Figure 4-5 - Water Revenues and Revenue Requirements........................................................................4-7 Figure 6-1 - Historical and Projected Wastewater Accounts.....................................................................6-2 Figure 6-2 - Historical and Projected Wastewater Billed Volume.............................................................6-3 Figure 6-3 - Historical and Projected Wastewater Service Revenue.........................................................6-3 Figure 6-4 - Projected Annual Water O&M Expense................................................................................. 6-5 Figure 6-5 - Wastewater Revenues and Revenue Requirements..............................................................6-7 LIST OF WATER TABLES Table W - 1 - Water Projected Number of Accounts...............................................................................10-1 Table W - 2 - Water Projected Billed Volume (1,000 Gallons).................................................................10-2 Table W - 3 - Water Existing Rates...........................................................................................................10-3 Table W - 4 - Water Projected Revenues Under Existing Rates...............................................................10-4 Table W - 5 - Water Projected Other Revenues.......................................................................................10-4 Table W - 6 - Water Capital Improvement Program................................................................................10-5 Table W - 7 - Water Projected O&M Expenses........................................................................................10-5 Table W - 8 - Capital Program Financing..................................................................................................10-6 Table W - 9 - Water Operating Cash Flow................................................................................................10-7 Table W - 10 - Water Fund Balances........................................................................................................10-8 Table W - 11 - Water 2023 Cost of Service..............................................................................................10-9 Table W - 12 - Water 2023 Allocation of Net Plant Investment to Functional Cost Components ........10-10 Table W - 13 - Water 2023 Allocation of Net Annual Depreciation to Functional Cost Components.................................................................................................................10-10 Table W - 14 - Water 2023 Allocation of O&M Expenses to Functional Cost Components ..................10-10 Table W - 15 - Water 2023 Estimated Units of Service..........................................................................10-11 Table W - 16 - Water 2023 Unit Cost of Service....................................................................................10-12 Table W - 17 - Water 2023 Cost of Service by Customer Class..............................................................10-13 Table W - 18 - Water Proposed 2023 Rates...........................................................................................10-14 Table W - 19 - Water 2023 Cost of Service Under Proposed Rates.......................................................10-15 Table W - 20 - Water 2023 Bill Impact...................................................................................................10-16 BLACK & VEATCH I Table of Contents iii Page 207 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study LIST OF WASTEWATER TABLES Table S - 1 - Wastewater Projected Accounts..........................................................................................11-1 Table S - 2 - Wastewater Projected Billed Volume (1,000 Gallons).........................................................11-1 Table S - 3 - Wastewater Existing Charges...............................................................................................11-2 Table S - 4 - Wastewater Projected Revenues at Existing Rates..............................................................11-3 Table S - 5 - Wastewater Projected Other Revenues...............................................................................11-3 Table S - 6 - Wastewater Capital Improvement Program........................................................................11-4 Table S - 7 - Wastewater Projected O&M Expenses................................................................................11-4 Table S - 8 - Wastewater Cash Financed Capital......................................................................................11-5 Table S - 9 - Wastewater Operating Cash Flow........................................................................................11-5 Table S - 10 - Wastewater Projected Fund Balances...............................................................................11-6 Table S - 11 - Wastewater 2023 Cost of Service......................................................................................11-6 Table S - 12 - Wastewater 2023 Allocation of Net Plant Investment......................................................11-7 Table S - 13 - Wastewater 2023 Allocation of Depreciation....................................................................11-7 Table S - 14 - Wastewater 2023 Allocation of O&M Expenses................................................................11-8 Table S - 15 - Wastewater 2023 Units of Service.....................................................................................11-9 Table S - 16 - Wastewater 2023 Unit Cost of Service............................................................................11-10 Table S - 17 - Wastewater 2023 Cost of Service by Customer Class......................................................11-10 Table S - 18 - Wastewater Proposed 2023 Charges...............................................................................11-11 Table S - 19 - Wastewater 2023 Cost of Service Under Proposed Rates...............................................11-12 Table S - 20 - Wastewater 2023 Bill Impact...........................................................................................11-12 LIST OF COMBINED TABLES Table C - 1- Combined Projected Fund Balances .. Table C - 2 - Combined Operating Cash Flow......... Table C - 3 - Combined 2022 Bill Impact ................ 12-1 12-2 12-3 BLACK & VEATCH I Table of Contents 1V Page 208 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 1.0 Executive Summary The City of Fayetteville (City) provides water and wastewater services to retail and wholesale customers. The Water and Wastewater fund is an Enterprise Fund, which is funded by the operating and capital revenues from the users of the system. Due to multiple factors including increasing operating costs, significant capital investments to meet regulatory requirements, and the need for infrastructure rehabilitation and replacement, revenues under existing rates are not adequate to meet the annual revenue requirements. Therefore, to maintain financial sufficiency and to assure equitable cost recovery, the City engaged Black & Veatch Management Consulting, LLC (Black & Veatch) to perform a Water and Wastewater Comprehensive Rate Study (Study). The primary objectives of the Study are to develop a balanced financial plan, determine cost of service allocations for each customer class and design rates to recover costs from customer classes in reasonable accord with the allocated costs of service. The financial plan was developed for the six -year period of 2021 through 2026, also referred to as the study period or the forecast period. The city's fiscal year is a calendar year, starting on January 1 and ending on December 31. As a result of our evaluations and analyses, the following summary of findings and recommendations are offered for the City's consideration. 1.1 Summary of Findings 1.1.1 Revenue Under Existing Rates 1. The City provides retail water services to approximately 40,800 customers inside the City and about 7,000 customers outside the City. The number of retail water service customers inside the City is projected to increase to about 44,800 by 2026 and the number of outside City water customers is projected to increase to about 8,000. The City also provides treated water to four wholesale customers. Retail wastewater collection and treatment service is provided to approximately 36,900 customers inside the City and about 2,600 customers outside the City. The number of inside City wastewater service customers is projected to increase to about 40,600 by 2026 and the number of outside City wastewater service customers is projected to increase to about 2,700. 2. Treated water sales to inside City retail customers are projected to increase from approximately 3,146,800 1,000 gallons (kgals) in 2021 to approximately 3,388,000 kgals by 2026. Treated water sales to outside City retail customers are projected to increase from approximately 507,600 kgals in 2021 to approximately 519,400 kgals by 2026. Treated water sales to wholesale customers is projected to be approximately 219,100 kgals in 2021 and decrease to 202,300 kgals in 2022 and remain at that level through 2026. Billed wastewater volume from inside City retail customers is projected to increase from approximately 2,806,700 kgals in 2021 to approximately 2,961,800 kgals by 2026. Billed wastewater volume from outside City retail customers is projected to increase from 109,800 kgals in 2021 to about 117,400 kgals by 2026. Billed wastewater volume from wholesale customers is projected to increase from 81,000 kgals in 2021 to 126,600 kgals in 2026 due to the addition of West Fork as a wholesale wastewater customer starting December 2020. The annual wholesale wastewater volume is projected to remain at the 2021 level through 2026. BLACK & VEATCH I Executive Summary ES-1-0 Page 209 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The City's current water rates became effective January 1, 2022. For both retail and wholesale customers, the water rates include a monthly base charge, which varies by meter size and a volume charge that varies by customer class. The existing schedule of rates for wastewater service became effective on January 1, 2022. For retail customers, the wastewater rates include a monthly base charge, which varies by meter size. The volume charge varies by customer class. Surcharge rates are based on excess strength of Biochemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). The existing wastewater rate structure is described in Section 3.3.2. 4. Revenue is currently derived principally from charges for treated water and wastewater service, with some revenue also obtained fire protection charges and other miscellaneous sources. Revenue from treated water sales, under existing rates, is projected to increase from $21,186,400 in 2021 to about $22,986,800 in 2026, reflecting a 5-year cumulative increase of 8%. Miscellaneous water revenues are estimated to increase from $1,484,700 in 2021 to approximately $1,608,600 in 2026, reflecting a 5-year cumulative increase of 8%. Revenue for wastewater collection and treatment services is projected to increase from $24,461,900 in 2021 to about $26,697,600 in 2026, under existing rates, reflecting a 5-year cumulative increase of 9%. Miscellaneous wastewater revenue is estimated at $1,297,100 in 2021 and $1,420,200 per year through 2022 to 2026, reflecting a 5-year cumulative increase of 9%. 1.1.2 Revenue Requirements 1. Costs of service to be recovered from water and wastewater service charges include (1) operation and maintenance (O&M) expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) Safe Drinking Water Fee Reimbursement; (5) debt service (consisting of principal and interest payments); (6) transfer to shop fund; (7) transfer to operating reserve; (8) cash financed capital; and (9) transfer to capital reserve. The water and wastewater utilities do not have any outstanding debt service. There are no future debt issuances are planned over the study period and no transfers to the shop fund over the study period. 2. The annual O&M expense includes the cost of labor, materials, power, chemicals, purchased water, contract services and other expenses associated with each utility's operation. In this study, FY 2021 is defined as the base budget year, based on which the O&M costs are projected for the forecast period. O&M expense for the water utility is projected to increase from $15,949,600 in 2021 to $18,739,400 by 2026 due to the combined effects of inflation and system growth. O&M expense for the wastewater utility is projected to increase from $15,674,800 in 2021 to $18,395,700 by 2026 due to the combined effects of inflation and system growth. Bad debt expenses refer to outstanding balances from customers that are deemed uncollectible. The water and wastewater bad debt in 2019 was 0.5% of revenue. Bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for water utility is projected to increase from $105,900 in 2021 to $129,000 by 2026. Annual bad debt expenses for wastewater utility is projected to increase from $122,300 in 2021 to $149,900 by 2026. 4. The Payment In Lieu of Taxes (PILOT) are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires the water and wastewater funds to pay 4.25% of annual total gross sales revenues to the City. Annual PILOT amount for the water utility is anticipated to increase from $900,400 in 2021 to $1,096,900 in 2026. Annual BLACK & VEATCH I Executive Summary ES-1-1 Page 210 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study PILOT amount for the wastewater utility is projected to increase from $1,039,600 in 2021 to $1,274,000 in 2026. The Safe Drinking Water Fee (SDWF) revenue collected for each metered customer is reimbursed to the state of Arkansas Department of Public Health. The SDWF reimbursement is projected to increase from $230,000 in 2021 to $250,200 in 2026. The SDWF is a pass -through fee and is treated as a "revenue reduction" by the City. 6. The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve for the water utility is projected to increase from $133,000 in 2022 to $151,800 in 2026. The transfer to operating reserve for wastewater is projected to increase from $129,600 in 2022 to $147,900 in 2026. 7. The City currently utilizes the following two sources of funding for the water and wastewater utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. A capital project meets the requirements of using impact fees if the existing water or wastewater capacity is expanded due to growth. The wastewater capital improvement program for the study period is $69 million, of which $67 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. 1.1.3 Summary of Cash Flow Results 1. The cash flow analysis performed based on the projected annual revenues under existing rates and the projected annual revenue requirements indicates a funding gap for both utilities beginning in 2021. Therefore, a series of 3% annual revenue adjustment is needed in both the water and wastewater utilities to achieve the goal of the operating fund revenues being self-sufficient and adequate to cover all of the O&M expenses, cash financing of the capital program, required transfers, and to maintain the minimum reserve requirements. Table W - 9, in Appendix 1 presents the cash flow analysis and the proposed series of revenue increases for the water utility, and Table S - 9, in Appendix 2 presents the same for the wastewater utility. 1.1.4 Cost of Service Analysis 1. The revenue requirements less any revenues from other sources provides the "net" annual operating fund revenue requirements (also referred to as "cost of service") that needs to be recovered through user rates and charges. A summary of the projected annual cost of service for 2023 is shown for water and wastewater in tables ES-1 and ES-2, respectively. Table ES - 1—Water 2023 Cost of Service O&M Expenses Depreciation Return 4 Net Cost of Service 17,791,700 2,820,100 1,476,000 17,791,700 4,296,100 17,791,700 2,820,100 1,476,000 22, 087, 800 BLACK & VEATCH I Executive Summary ES-1-2 Page 211 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table ES - 2 —Wastewater 2023 Cost of Service 1 O&M Expenses 171346,000 17,346,000 2 Depreciation 8,259,600 8,259,600 3 Return 132,600 132,600 4 Net Cost of Service 17,346,000 8,392,200 25,738,200 2. As a basis for design of a schedule of water and wastewater rates, the costs of service are allocated to the classes of customers in accordance with respective service requirements of each customer class. The resulting costs of service allocated to customer classes are summarized in Table W - 17 for water and Table S - 17 for wastewater. 1.2 Proposed Recommendations Based on the financial planning and cost of service analysis performed for the study period, the Black & Veatch team proffers the following series of recommendations: 1. Implement a series of 3% annual revenue increase from 2024 to 2026 for both water and wastewater utilities. 2. Implement cost of service -based rates for water and wastewater utilities in 2023. 3. Transition the existing monthly Base charge to the proposed Base Charge, derived based on cost of service, if cost of service based proposed Base Charge is greater than the existing Base charge. 4. Eliminate the minimum volume charge billing of 1,000 gallons from the volumetric portion of the rate structure. 5. Continue with the existing tier block structure for customer classes that have an inclining block (residential) or a uniform block (industrial) for the volumetric rate structure. 6. Change to uniform block for customers that currently have a declining block (non-residential and irrigation) volumetric rate structure. The aforementioned recommendations enable the water and wastewater utilities to meet all its financial obligations, so that the City can continue to provide reliable service to serve the needs of existing and future customers. BLACK & VEATCH I Executive Summary ES-1-3 Page 212 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 1.3 Disclaimer This report was prepared for the City of Fayetteville (Client) by Black & Veatch Management Consulting, LLC (Black & Veatch) and is based on information provided by the Client not within the control of Black & Veatch. While it is believed that the information, data and opinions contained herein will be reliable under the conditions and subject to the limitations set forth in this report, Black & Veatch does not guarantee the accuracy thereof. Black & Veatch has assumed that the information provided by others, both verbal and written, is complete and correct. The projections set forth in this report are intended as "forward -looking statements." In formulating these projections, Black & Veatch has made certain assumptions with respect to conditions, events, and circumstances that may occur in the future. While Black & Veatch believes the assumptions are reasonable actual results may differ materially from those projected, as influenced by the conditions, events, and circumstances that occur. As such, Black & Veatch does not take responsibility for the accuracy of data or projections provided by or prepared on behalf of the Client, nor does Black & Veatch have any responsibility for updating this report for events occurring after the date of this report. Use of this report or any information contained therein by any party other than the Client, shall constitute a waiver and release by such third party of Black & Veatch from and against all claims and liability, including but not limited to liability for special, incidental, indirect or consequential damages in connection with such use. Such use of this report by a third party shall constitute agreement by the third party user that its rights, if any, arising from this report shall be subject to the terms of this Report Limitations, and in no event shall the third party's rights, if any, exceed those of the Client under its contract with B&V. The benefit of such releases, waivers, or limitations of liability shall extend to the related companies and subcontractors of any tier of B&V, and the shareholders, directors, officers, partners, employees, and agents of all released or indemnified parties. BLACK & VEATCH I Executive Summary ES-1-4 Page 213 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 2.0 Introduction The City of Fayetteville water utility provides treated water and water distribution services to approximately 40,800 customers within the corporate limits of Fayetteville, and to approximately 7,000 customers in areas contiguous to, but outside of the City's corporate limits. The wastewater utility provides retail wastewater collection and treatment service to approximately 37,000 customers within the corporate city limits and to approximately 2,600 customers outside of the City's corporate limits. The City also provides treated water to four wholesale customers and wastewater treatment to two wholesale customers. In providing water and wastewater service, the City incurs considerable expense related to the ongoing operating and capital needs of the utilities. These operating and capital expenditures tend to increase annually due to the combined effects of inflation and the need to repair, replace, or extend existing service facilities to meet customer service requirements, as well as to meet more stringent state and federal water quality requirements and EPA requirements. The City of Fayetteville, recognizing the importance of financial planning and cost of service analysis to equitably recover the increasing costs to replace, renew, expand, improve, and operate its water and wastewater service facilities, retained Black & Veatch to perform this comprehensive study of revenue requirements, cost of service, and rates for potable water service and wastewater service. 2.1 Purpose This report examines the respective projected revenue and rate requirements of the water and wastewater systems of the City. The purpose of this report is (1) to project the future revenues of the water and wastewater utilities under existing rates and charges, as well as the operating expenses and capital financing revenue requirements of the two utilities, and to examine the adequacy of projected revenues to meet these revenue requirements through calendar year 2026; (2) to allocate these revenue requirements, or costs of service, for a representative test year to the various customer classes in accordance with the respective service requirements that each class places on the systems; and (3) to develop a suitable schedule of water and wastewater rates that will produce revenues adequate to meet the financial needs of the utility on a basis that recognizes customer costs of service, existing wholesale service agreements and practical bill impact considerations. 2.2 Scope This report presents the results of a comprehensive study of the projected revenue and revenue requirements, costs of service allocations, and proposed rates for treated water and wastewater service. Revenue and revenue requirements are projected for the five calendar years from 2022 through 2026, recognizing anticipated growth in number of customers, water use, and wastewater flows throughout the service area. The study of revenue requirements recognizes projected operation and maintenance expense, capital improvement requirements met from revenues, principal and interest payments on outstanding and proposed bond issues, and reserve fund requirements. Requirements of existing revenue bond indentures are also recognized. Costs of treated water and wastewater service are developed for each group of customers and type of service based on consideration of utility revenue needs and projected customer service requirements. Rate adjustments are designed for retail and wholesale customers in accordance with allocated costs of service, wholesale service agreement terms, and customer bill impact considerations. BLACK & VEATCH I Introduction 2-0 Page 214 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 2.3 Study Methodology The development of user rates and charges requires the integration of three critical components: (i) financial plan; (ii) cost of service allocations; and (iii) rate design. 2.3.1 Financial Plan The development and update of a financial plan is necessary to continue to focus on financial discipline, build financial stability, and maintain sustainable financial planning Financial Planning practices. The financial planning process helps to establish a financial roadmap to meet all of the water and wastewater utility's obligations. As illustrated in Figure 2 - 1, the key components of a financial plan are: (i) projection of revenues from user rates and other sources; (ii) development of a capital financing plan to decide the mix of debt and cash funding of capital program; (iii) projection of revenue requirements (O&M and capital costs, and target reserves); and (iv) determination of the level and timing of revenue adjustments needed to maintain financial viability. The annual revenue requirements are typically developed on a cash - needs basis for public utility rate setting. The revenue requirements, under the cash -needs basis approach, include the following: Project Revenues Project Revenue Review CPro-Forma Requirements 1 Scenario Planning Develop Capital % Rev Financing Plan Adjustments Figure 2 - 1: Financial Plan O&M expenditures; Debt service expenses; Cash financing of capital program; Contributions to operating reserves; and Other obligations such as payments and transfers for specific purposes. To establish financial stability, a financial plan is typically prepared for a multi -year period. A six -year financial plan was developed for the water and wastewater utility to achieve the financial objectives and target metrics defined to build and sustain financial integrity. 2022 through 2026 is the forecast period for both revenues and revenue requirement projections. The revenue adjustments represent the level of annual revenue increases necessary to meet the annual net revenue requirements. 2.3.2 Cost of Service Cost of service can be described as the revenue that the water and wastewater utility need to generate, net of funding from other miscellaneous sources of revenues. Therefore, Cost of Service is essentially the "net revenue requirement" that is to be recovered through user rates and charges. As illustrated in Figure 2 - 2, Cost of Cost of Service Analysis Allocate Costs Develop Units Unit Costs of Service Distribute Allocated Costs Based on Service Requirements Figure 2 - 2: Cost of Service service analysis enables an equitable apportioning of the net annual revenue requirements (also referred to as cost of service) to the various cost components and customer BLACK & VEATCH I Introduction 2-1 Page 215 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study classes. The level and types of allocation performed depend on the existing and anticipated rate structure. As municipal utilities are public utilities that cannot make a profit, the equitable allocation of costs is a critical step that is necessary to establish a reasonable nexus between costs incurred in providing service and the fees charged from customers, and to establish defensible user rates and charges. 2.3.3 Rate Design The third and final component is an evaluation of the existing rate structure components and the development of proposed user rates and charges. The user rates and charge schedules typically include fixed charge, volumetric charge, and other special charge rate components. As illustrated in Figure 2 - 3, the rates and charges are designed to recover the annual cost of service allocated to these different rate components and based on local policy and practical considerations. The study methodology described above and used in the financial planning, cost of service and rate design analysis reflect the application of industry accepted rate setting approaches that are provided in the following two guidance manuals: American Water Works Association (AWWA) Manual M-1: Principles of Water Rates, Fees, and Charges for water rate setting; and Rate Design Review Develop COS Rates Scenario 1 Planning Develop Practical Rates Proposed Rates ---------------------------------- Figure 2 - 3: Rate Design Water Environment Foundation (WEF) Financing and Charges for Wastewater Systems for wastewater. BLACK & VEATCH I Introduction 2-2 Page 216 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 3.0 Rate Structure Overview The revenue requirements of a water and wastewater utility, net of any miscellaneous sources of revenues, are recovered from user rates and charges. A water rate structure usually consists of two primary components, namely, a fixed charge and a volumetric charge. Similarly, a wastewater rate structure more commonly consists of a fixed charge, a volumetric charge, and pollutant charge (for wastewater pollutants such as Bio-chemical Oxygen Demand (BOD) and Total Suspended Solids (TSS). Occasionally, a utility's water and wastewater rate structures may include special surcharges and/or special assessments to recover costs associated with certain service situations such as purchased water, pumping to elevations, drought conditions, readiness -to -serve, environmental conditions, and extra - strength wastewater discharges. 3.1 Fixed Charge A utility's annual revenue requirements comprise mostly of fixed costs such as salaries and benefits, pension obligations, debt service, cash financing for infrastructure renewal, and costs related to the provision of adequate capacity for service. These types of fixed costs occur on a recurring basis regardless of the amount of water used by the customer. Therefore, rate structures need to afford the ability to recover at least some of the fixed costs based on billing parameters that are not related to water usage or wastewater flow. The fixed charge, which is assessed regardless of the volume of water used, provides a mechanism to reliably recover some of the fixed annual operating costs of the utility, and provide for some level of revenue stability. In the utility industry, fixed charges are designed to recover one or more of the following types of costs, namely, (i) metering; (ii) billing; (iii) readiness -to -serve cost; (iv) specific capital investment; and (v) other specific costs. The costs of providing these functions vary among types of customers and/or by factors such as size and capacity of the meters. Therefore, to provide for equitable cost recovery, water and wastewater fixed charges are usually assessed based on meter size and also by customer class. 3.2 Volumetric (Usage) Charge In the utility industry, usage charges are designed to recover all other costs (except those that are recovered through fixed charge) associated with the treatment and delivery of water service and the collection, treatment, and disposal of wastewater. The three common types of volumetric charge are: (i) inclining block rate, where the usage in the next higher usage block is priced at a higher rate per unit; (ii) uniform block rate, where all units of usage are priced at the same unit rate; and (iii) declining block rate, where the usage in the next higher usage block is priced at a lower rate per unit. As usage patterns vary among customer classes and consequently different classes place different levels of service demands, different volumetric rates can be established for the various customer classes. In designing the volumetric rate structure, practical considerations including conservation, equity, affordability, and ease of administration are addressed. 3.3 Existing Rate Structure 3.3.1 Water Rate Structure Consistent with industry rate structures, the City's water rate structure comprises of both Fixed Charge and Volumetric Charge components. The water rate structure includes the following two components: BLACK & VEATCH I Rate Structure Overview 3-0 Page 217 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Base Charge (Fixed Charge); and Volume Charge (Volumetric Charge). Some of these components are applicable to only specific customer classes. The revenues derived from the above charges are collectively referred to as uvater Service Kevenues. ■ Base Charge The existing Base Charge for all customer classes is based on meter size. ■ Volume Charge: The existing Volume Charge is based on the quantity of water used by the customers. ■ Safe Drinkine Water Fee• This is a regulatory charge per bill that is collected by the City on behalf of the state of Arkansas Department of Public Health. The customer classes to which the specific charge components apply is illustrated in Figure 3 - 1. The existing water rate schedule for 2022, for these rate components, is presented in Table W - 3 in Appendix 1. All customers are billed monthly. Figure 3 - 1: Existing Water Rate Structure • Base Charge by Meter Size Volume Rate (3-Tier Inclining Block) Minimum Usage (1,000 Gallons) • Volume Rate (2-Tier Declining Block) a Minimum Usage (1,000 Gallons) • Volume Rate (Uniform) • Minimum Usage (1,000 Gallons) Volume Rate ( Uniform) 2 rates (Reduced Peak Demand and Peak Demand) Safe Drinking Water Fee (per month) 3.3.2 Wastewater Rate Structure Retail Inside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Retail Outside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Wholesale Retail Inside City Residential; and Retail Outside City Residential Retail Inside City Non -Residential, Irrigation; and Retail Outside City Non -Residential, Irrigation Retail Inside City Major Industrial Retail Outside City Major Industrial Wholesale • All customer classes The City's Operating Fund wastewater rate structure also comprises of both Fixed Charge and Volumetric Charge components. The wastewater rate structure includes the following three components: Base Charge (Fixed Charge); BLACK & VEATCH I Rate Structure Overview 3-1 Page 218 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Volume Charge (Volumetric Charge); and BOD and TSS Charge (Surcharge). The revenues derived from all these three sources are collectively referred to as "Wastewater Service Revenues. Some of these user rate components are applicable to only specific customer classes. ■ Base Charge: The existing Base Charge for all retail customers is based on meter size. ■ Volume Charge. The existing volume wastewater charge is based on the quantity of water used by the customer classes. Surcharge: The existing wastewater surcharge is based on the excess strengths of BOD and TSS, of certain customers. The customer classes to which the specific rate components are applicable is illustrated in Figure 3 - 2. The existing wastewater rate schedule for 2022 is presented in Table S - 3 in Appendix 2. Figure 3 - 2: Existing Wastewater Rate Structure • Base Charge by Meter Size Retail Inside City (Residential, Non -Residential and Major Industrial); Retail Outside City (Residential, Non -Residential and Major Industrial); Volume Rate (2-Tier Inclining Block) Retail Inside City Residential Based on winter water usage of December, January and February Volume Rate (Uniform) Retail Inside City (Non -Residential and Major Industrial) Retail Outside City (Residential, Non -Residential and Major Industrial) Volume Rate ( Uniform) Wholesale 2 tiered rates (85% of metered water usage and Above 85% of metered water usage) BLACK & VEATCH I Rate Structure Overview 3-2 Page 219 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.0 Water Utility The financial plan and rate design were developed to meet all the funding obligations of the water utility, and to achieve the financial adequacy and equitable cost recovery discussed in Section 2.3. The water utility financial plan was developed for the six -year forecast period of 2021 through 2026, and includes the following key components: Revenue projections (user rate revenues and non -rate revenues); Capital improvement program financing; Annual revenue requirement projections; and Annual proposed revenue increases 4.1 Water Revenue Projections Under Existing Rates The water utility revenues are derived from the following sources: Water Service Revenues (Base and Volume Charge) Other Revenues As a first step in the development of the financial plan, Water Service Revenues under the 2022 existing rates are projected for the forecast period. 4.1.1 Water Revenue Under Existing Rates As described in Section 3.3.1, the Water Service Revenue consists of two charge components. For each of the two components, revenues are projected based on billing units and applicable existing rate schedules. The billing units necessary to compute the Base Charge revenues are the number of accounts based on meter size and customer class. The billing units necessary to compute the Volume Charge are the annual water usage by customer class and by applicable blocks of usage. 4.1.1.1 Projection of Customer Accounts Typically, historical billing units are reviewed and used to project billing units for the forecast period. The project team reviewed historical accounts and average usage trends for each customer class referenced in Section 3.3.1. Based on the review of historical trends, two annual adjustment factors were applied to project billing units for the forecast period. The two adjustment factors applied at the customer class level are accounts growth rate and usage factor. The number of accounts is projected to grow in all customer classes except for Fire protection and wholesale where the number of accounts is anticipated to remain at the 2020 level. The total number of water accounts (not including private fire connections) is anticipated to increase from about 48,620 in 2021 to about 52,850 in 2026, at an overall annual system growth rate of 1.7%. The number of private fire connections is anticipated to remain at 727 throughout the study period. Table W - 1 in Appendix 1 presents the projected annual number of water accounts and private fire connections for the period of 2021 through 2026. BLACK & VEATCH I Water Utility 4-1 Page 220 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 4-1 presents both the historical and projected number of accounts for the water utility. Water Utility Historical and Projected Accounts 60,000 50,000 40,000 30,000 20,000 10,000 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-1 - Historical and Projected Water Accounts 4.1.1.2 Projection of Water Usage Billed water volumes are projected based on estimates of the number of water accounts and the average billed usage per account. Average water use per account is determined based on historical usage. The historical usage per account for all customer classes varies each year between 2016 and 2020. In 2020, the COVID pandemic led to stay-at-home measures and shut down of non -essential businesses across the country. Consequently, the residential customers used more water in 2020, whereas the non-residential customers used less water as compared to previous years. The average use per account for 2021 was projected to remain at the 2020 levels assuming a lingering effect of the pandemic. The average usage per account for 2022 and beyond was projected to return to the 2019 level for all customer classes assuming a return to pre -pandemic levels. Total system water usage is projected to increase from 3,873,500 kgals in 2021 to 4,109,400 kgals in 2026. Table W - 2 in Appendix 1 presents the projected annual volume for the period of 2021 through 2026. Figure 4-2 presents both the historical and projected annual billed volume for the water utility. Water Utility Historical and Projected Billed Volume (1,000 Gallons) 4,200,000 4,100,000 4,000,000 3,900,000 3,800,000 3,700,000 3,600,000 3,500,000 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected BLACK & VEATCH I Water Utility 4-2 Page 221 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 4-2 - Historical and Projected Water Billed Volume 4.1.2 Projection of Service Revenue Under Existing Rates Water service revenues for the period 2021 through 2026 are projected for each charge component (base and volume) based on the projections of accounts by meter size, projected water usage for each customer class, and the application of the 2021 rate schedule for 2021 revenues and 2022 rate schedule for 2022 through 2026 revenues. Water service revenue under existing rates is projected to increase slightly from $21.2 million in 2021 to $23.0 million in 2026. This growth is due to increase in water sales due to the growth in the number of accounts over the study period. Table W - 4 in Appendix 1 presents the projected annual service revenues for the period of 2021 through 2026. Figure 4-3 presents both the historical and projected annual service revenues under existing rates for the water utility. Water Utility Historical and Projected Service Revenues (Under Existing Rates) $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 So 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-3 - Historical and Projected Water Service Revenue 4.1.3 Other Water Revenues The other revenues include the following major components: Impact Fee Revenue; Water/Rural Water Connection Fees; Miscellaneous Fees (Water Sales Not on Computer, Trip Fees, Tampering -Billed Service) Penalties; and Safe Drinking Water Fee (pass -through) The annual revenues from water impact fees, water connection fees and miscellaneous fees for 2021 to 2026 are projected based on historical three-year (2018 to 2020) average revenues for each of the fees. The penalties revenue in 2020 reflects only the first two and half months of revenues, as the City stopped assessing penalties for non-payment due to the pandemic. The revenue for penalties in 2021 is projected to be half of the historical three -year (2017 to 2019) average revenues due to continued waiver of the penalties as a result of the COVID pandemic during the first half for 2021. The revenue BLACK & VEATCH I Water Utility 4-3 Page 222 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study from penalties in 2022 and beyond is projected as the historical three-year average (2017 to 2019) average revenues. Table W - 5 in Appendix 1 presents the historical and projected annual service revenues for the period of 2021 through 2026. The Safe Drinking Water Fee (SDWF) is assessed for all water users in the state of Arkansas. The current rate is $0.40 per bill per month and is collected by all water utilities in the state. The SDWF revenue is projected by applying the current rate to the number of meters for the period 2021 to 2026. The revenue collected as part of this fee is reimbursed to the state. 4.2 Water Capital Improvements Program The capital project costs provided by the City were based on 2020 dollars. Based on discussions with the City, the project costs are inflated at an annual rate of 3.0% to accurately reflect the costs of projects for 2021 and beyond. The water utility Capital Improvement Plan (CIP) provides for a total of $49.0 million of investments during the study period of 2021 through 2026. Table W - 6 in Appendix 1 presents the CIP list of projects and schedule for 2021 through 2026 The CIP is expected to be financed from a funding mix of cash financing from service revenue and impact fees. 4.3 Water Revenue Requirements Projection of reliable revenue requirements includes: (1) operation and maintenance expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) SDWF Reimbursement; (5) debt service (consisting of principal and interest payments); (6) transfer to shop fund; (7) transfer to operating reserve; (8) cash financed capital; and (9) transfer to capital reserve. The projections of annual revenue requirements for the study period is discussed in this section. 4.3.1 Water Operation and Maintenance Expenses The 0&M expenses for the water utility include the annual expenses associated with the water purchases from Beaver Water District; storage and distribution; meters and services; billing and collection, and general administrative services. These expenses include personnel costs (salaries and benefits), costs for materials and supplies, costs of utilities, and contracted services. The 2021 O&M budget provided by the City was used as the baseline for projection of C&M expenses for the study period. In addition, costs associated with a water inspector (not included in the 2021 budget) recurring salary and benefits costs, recurring vehicle maintenance costs and one-time cost of the vehicle purchase was added per City's direction. Based on historical O&M costs, industry experience, and discussions with the City management, appropriate escalation factors were applied to various categories of costs to project future annual O&M expenses. Annual escalation factors used for major cost categories include the following: Salaries: 4.00% Benefits: 5.00% Energy: 3.00% Chemicals: 3.00% Purchased Water: 3.00% BLACK & VEATCH I Water Utility 4-4 Page 223 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The annual O&M expenses for water utility are budgeted at $15.9 million in 2021 and are projected to grow to $18.7 million by 2026. Table W - 7 in Appendix 1 presents a summary of total projected operation and maintenance expense for the period 2021 through 2026. Figure 4-4 presents the historical and projected O&M expenses for the water utility. Water Utility Historical and Projected O&M Expenses $2s,000,000 $20,000,000 $15,000,000 ........ $10,000,000 $5,000,000 so 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 4-4 - Projected Annual Water O&M Expenses 4.3.2 Water Bad Debt Bad debt expenses refer to outstanding balances owed that are deemed uncollectible. The water bad debt in 2019 was 0.5% of revenue. Hence, bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for water utility is projected to increase from $105,900 in 2021 to $125,300 by 2026 reflecting the increase in projected revenues. Line 12 in Table W - 9 in Appendix 1 presents the projected bad debt for the period 2021 through 2026. 4.3.3 Water Payment In Lieu of Taxes The PILOT costs are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires that the water and wastewater funds to pay 4.25% of annual total gross sale revenues to the City. Annual PILOT amount for the water utility is calculated by multiplying actual water revenues from prior year (Water sales on Computer and Water sales not on Computer/ Bulk Water Sales, and Fire Hydrant and Protection). Annual PILOT amount for the water utility is anticipated to increase from $900,400 in 2021 to $1,064,900 in 2026. Line 13 in Table W - 9 in Appendix 1 presents the projected PILOT expenses for the period 2021 through 2026. 4.3.4 Safe Drinking Water Fee Reimbursement The SDWF revenue collected for each metered customer is reimbursed to the state of Arkansas department of Public Health. The SDWF reimbursement is projected to increase from $230,000 in 2021 to $250,200 in 2026. Line 14 in Table W - 9 in Appendix 1 presents the projected SDWF reimbursement for the period 2021 through 2026. BLACK & VEATCH I Water Utility 4-5 Page 224 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.3.5 Water Debt Service Requirements The water utility does not have any outstanding debt service obligations. The City does not anticipate any debt issuances during the study period, therefore there is no projected debt service for future debt as shown in Line 15 in Table W - 9 in Appendix 1. 4.3.6 Transfer to Shop Fund The transfer to the shop fund is made by the utility whenever a new vehicle (associated with new personnel) is purchased, thereby expanding the existing fleet. There are no projected transfers to the shop fund over the study period as shown in Line 17 in Table W - 9 in Appendix 1. 4.3.7 Transfer to Operating Reserve The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve is projected to increase from $133,000 in 2022 to $151,800 in 2026 reflecting the growth in the O&M budget. Line 18 in Table W - 9 in Appendix 1 presents the projected transfers to the operating reserve for the period 2021 through 2026. 4.3.8 Water Cash Financed Capital The City currently utilizes the following two sources of funding for the water utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. As stated in Section 4.2, the water capital improvement program for the study period is $52 million, of which $50 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. A capital project meets the requirements of using impact fees if the existing water capacity is expanded due to growth. The construction contract and the budget amendment to change the source of funding to impact fee must be approved by the City Council. Table W - 8 in Appendix 1 presents the sources of funding for the water capital improvement program. Line 19 in Table W - 9 in Appendix 1 presents the projected transfers for cash financed capital for the period 2021 through 2026. 4.3.9 Transfer to Capital Reserve The water utility, after meeting all the obligations stated in sections above, transfers the excess funds to the capital reserve fund. The capital reserve fund is used as a source for funding the capital program in the years that the revenues are not sufficient to meet the capital funding requirements. Line 20 in Table W - 9 in Appendix 1 presents the projected transfers to and from the capital reserve for the period 2021 through 2026. 4.4 Water Proposed Revenue Adjustments The annual revenue adjustments that are needed to achieve the defined financial performance objectives are determined by evaluating the funding gap between the projected annual revenue requirements and the projected revenues under existing rates. Table W - 9 in Appendix 1, provides a summary of the revenue and revenue requirements (financial plan) for the study period. Projected Revenue Under Existing Rates: Line 1 indicates that under existing rates (2022 rates) water utility revenues will increase from $21.8 million in 2022 to $23.0 million in 2026. Projected Other Revenues: Line 8 indicates that the other revenues are anticipated to increase from $641,500 in 2022 to $662,300 in 2026. This increase is due to the growth in SDWF, which is a pass - through. It is anticipated that all other categories of other revenues will remain flat throughout the study period. BLACK & VEATCH I Water Utility 4-6 Page 225 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Projected Expenses: Line 15 indicates the total annual expenses for the water utility are anticipated to increase from $17.7 million in 2022 to $20.2 million in 2026. Projected Transfers: Line 20 indicates the total annual transfers for the water utility are anticipated to increase from $4.7 million in 2022 to $5.6 million in 2026. Funding Gap: The cash flow analysis indicates that the sum of revenues under existing rates and the other revenues is not adequate to fund the projected annual revenue requirements, thereby causing an operating deficit. Proposed Revenue Adjustments: To address the funding gap in the water utility, a series of revenue adjustments are proposed as follows: 2024: 3% effective (January 1, 2024) 2025: 3% effective (January 1, 2025) 2026: 3% effective (January 1, 2026) Lines 2 through 7 present the amount of additional revenues generated each year with the proposed magnitude and timing of revenue adjustments. Figure 4-5 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Water Utility Revenues and Revenue Requirements $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2021 2022 2023 2024 2025 2026 O&M Expenses Cash Financing of Capital Other Transfers — — Revenues Under Existing Rates Revenues Under Proposed Rates Figure 4-5 - Water Revenues and Revenue Requirements Table W - 10 in Appendix 1 presents the water utility's operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: ■ O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses. ■ Operating Fund Balance: A minimum target of $100,000. BLACK & VEATCH I Water Utility 4-7 Page 226 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study ■ Capital Fund Balance: A minimum target of $500,000. ■ Capital Reserve Fund Balance: An amount necessary to fully fund anticipated capital projects. As shown in Table W -10, the proposed annual revenue adjustments will allow the water utility to meeting the minimum fund balance requirements for all funds through 2026. 4.5 Water Cost of Service A key step to developing an equitable rate structure involves the cost of service analysis. The financial plan discussed in sub sections 4.1 through 4.4 provides an estimate of the total annual revenue requirements for a given fiscal year. The cost of service analysis provides a mechanism to defensibly allocate the total annual revenue requirements to the various customer classes. The cost of service is typically performed for a single year, referred to as the "Test Year" for which the rates are to be designed. The test year for which the cost of service study was performed is 2023. The key components of the cost of service analysis are: Determination of Cost of Service (net revenue requirements); Determination of Functional Costs; Allocation of Functional Costs to Cost Components; and Distribution of Water Utility Costs to Customer Classes 4.5.1 Determination of Cost of Service The first step is to determine the cost of service that is to be recovered from user rates and charges. As briefly discussed in Section 2.3, cost of service is defined as, and synonymous with, the "net revenue requirement" that is to be recovered for the test year through user rates and charges. Table W - 11 in Appendix 1 presents the derivation of the cost of service to be recovered through water charges. As Line 18 in Table W - 11 indicates, the water cost of service for 2023 is projected to be $22.1 million. This cost of service consists of $17.8 million of net O&M expense and $4.3 million of net capital costs. Costs of service is apportioned among customer classes in this study on a "Utility Basis", that is, in terms of operating expense, depreciation expense, and return. For a municipal utility, the total of depreciation expense and return is equal to the capital cost related portion of the total cost of service. Depreciation is the loss in value of the original plant investment, not restored by current maintenance, due to wear, decay, inadequacy, and obsolescence. Annual depreciation is determined as a percentage of original investment based on expected service lives of the various facilities. Unless funds are provided for normal annual replacement of original plant items, operating reliability of the system, as well as the value, will decrease. Depreciation funds are used to finance principal payments on bond issues and provide normal annual capital expenditures. The depreciation expense associated with the water utility is estimated in this study recognizing depreciation rates presently in use by the water utility. This results in a projected test year depreciation expense of $2.8 million exclusive of depreciation on contributed plant, which is not recognized for cost BLACK & VEATCH I Water Utility M. Page 227 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study allocation or rate design purposes. The contributed plant adjustment is consistent with generally accepted regulatory practices. Total return on the system investment provides funds for bond interest payments and any other costs that may be incurred. In developing the level of return on net plant serving the requirements of outside City customers, provisions for a reasonable margin should be made to meet interest on borrowed funds, and to recognize the business risk assumed by the City in providing reliable facilities to serve nonresident customers. Total return for the test year is projected to be $1,476,030 as shown on Line 17 of Table W - 11 in Appendix 1. 4.5.2 Determination of Functional Costs As a basis for developing an equitable rate structure, the test year cost of service should be allocated to the various customer classes according to respective service requirements. The basic underlying principle in developing cost of service rates is the determination of what elements in a water system are responsible for causing the level of revenue requirements that is needed. To allocate the costs to customer classes, first the operating and capital costs of service are aggregated into "Functional Cost Centers." The functional costs are then further allocated to cost components. Each component cost is then apportioned to customer classes Functional Cost Centers Functional cost centers of a water utility represent the activities that contribute to the incurrence of O&M and capital costs. For a water utility, they often include source of water supply, pumping, treatment, storage, distribution, meters, billing, and other administration costs. Both the O&M and capital costs defined for the Test Year, discussed in 4.5.1, need to be allocated to functional cost centers. Functional Costs The capital costs associated with the functional cost centers are determined using detailed fixed assets data, provided by the City, for each class of asset that is currently in service, construction work in progress and projected capital improvement program for the test year. The total value of the fixed assets (referred to as "Net Plant Investment") in the system is usually presented as Original Cost Less Depreciation ("OCLD"). The total estimated OCLD of the water system is $104, as presented in Line 9 in Table W - 12 in Appendix 1. This plant investment data is subsequently used as a basis for the allocation to cost components, discussed in the following subsection 4.5.3.2. The O&M costs for the Test Year are allocated to the various functional cost centers based on the specific nature of costs. The allocation of the projected O&M cost of service (net operating revenue requirement) of $17.8 million, to the various functional cost centers, is presented in Table W - 14 in Appendix 1. The various cost elements of water service are assigned to functional cost components as the first step in the subsequent distribution of the costs of service to customer classes. BLACK & VEATCH I Water Utility 4-9 Page 228 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5.3 Allocation of Costs to the Functional Cost Components The principal functional cost components consist of Base Costs, Extra -Capacity Costs, and Customer Costs. Base costs are those which vary directly with the quantity of water used, as well as those costs associated with serving customers under average load conditions without the elements necessary to meet water use variations or peak demands. Base costs include purchased power and treatment chemicals, and other operating and capital costs of the water system associated with serving customers to the extent required for a constant, or average annual rate of use. Extra -Capacity costs represent those operating costs incurred due to demands in excess of average, and capital related costs for additional plant and system capacity beyond that required for the average rate of use. Total extra capacity costs are subdivided into costs associated with maximum day and maximum hour demand. Customer Costs are defined as costs which tend to vary in proportion to the number of customers connected to the system. These include meter reading, billing, collection and accounting costs, and maintenance and capital charges associated with meters and services. The delineation of costs of service into these principal categories provides the means of further allocating such costs to the various customer classes based on the respective base, extra capacity, and customer service requirements of each customer class. Wholesale customers generally do not use smaller water distribution mains as do retail users. Therefore, separate functional cost of service categories are designated for costs which are common to all customer classes and those which are common to retail service classes only. 4.5.3.1 Water Utility Allocation to Cost Components The water utility is comprised of a variety of service facilities, each designed and operated to fulfill a given function. In order to provide adequate service to its customers at all times, the utility must be capable of not only providing the total amount of water used, but also supplying water at maximum rates of demand. Since all customers do not exert their maximum demand for water at the same time, capacities of water facilities are designed to meet the peak coincidental demands that all classes of customers, as a whole, place on the system. For every water service facility on the system, there is an underlying average demand, or uniform rate of usage exerted by the customers for which the base cost component applies. For those facilities designed solely to meet average day demand, costs are allocated 100% to the base cost component. Extra capacity requirements associated with coincidental demands in excess of average use are further related to maximum daily and maximum hourly demands. Analysis of historical system maximum day and maximum hour demands to average day demands results in appropriate ratios for the allocation of capital costs and operating expenses to base and extra capacity cost components. A maximum day to average day ratio of 2.10 is used based on experienced demands in the water system. This indicates that approximately 47.6% of the capacity of facilities designed and operated to meet maximum day demand is required for average or base use. According, the remaining 52.4% is required for maximum day extra capacity requirements. BLACK & VEATCH I Water Utility 4-10 Page 229 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The costs associated with facilities required to meet maximum hour demand are allocable to base, maximum day extra capacity, and maximum hour extra capacity. A ratio of maximum hour to annual average day water use of 2.73 is used, based on demands experienced by the system. This ratio indicates that 36.6% of the capacity of facilities designed and operated for maximum hour demand is needed for average or base use, while 40.3% is utilized for maximum day extra capacity uses, and the remaining 23.1% is required to meet maximum hour extra capacity demand in excess of maximum day needs. 4.5.3.2 Allocation of Net Water Plant Investment The estimated test year net plant investment in water facilities consists of net plant in service as of December 31, 2019, the 2020 construction work in progress, and the estimated cost of proposed capital improvements expected to be in service by the end of calendar year 2022. As the wholesale customers have their own storage tanks, the plant investment associated with tanks was allocated to the retail customers only. The total estimated OCLD of the water system is $104 million, as presented in Line 9 in Table W - 12 in Appendix 1. Plant investment is allocated to cost components on a design basis recognizing the principal function governing the design of the facility. The allocation of net plant investment provides the basis for allocation of depreciation expense. 4.5.3.3 Allocation of Water Facilities Depreciation Expense Depreciation is a real part of the cost of operating a utility. In utility accounting, it is generally accepted practice to use depreciation funds to finance system replacements, improvements, and extensions. While such action does not restore the value lost in each property unit every year, the total value lost through depreciation is restored to the system as a whole. Depreciation funds can be reinvested in the system either by direct payment of routine capital additions and replacements or by principal payments on bonded debt. The total estimated depreciation cost (excluding depreciation on contributed facilities) for the water system is $2.8 million, as presented on Line 9 in Table W - 13 in Appendix 1. As the wholesale customer have their own storage tanks, the depreciation costs associated with tanks was allocated to the retail customers only. 4.5.3.4 Allocation of Water Utility Operating Expenses Table W - 14 in Appendix 1 presents the allocation of O&M expense to functional cost components. Total test year O&M expense, as shown on Line 7 of this table, amounts to $18.2 million. Operating expenses are allocated to functional cost components in generally the same manner as plant investment. 4.5.4 Distribution of Water Utility Costs to Customer Classes As a basis for determining the cost of water service to each customer class, the elements of cost of service previously allocated to functional cost components are distributed among the classes in proportion to their respective service requirements. Estimates of these requirements, or units of service, reflect the average number of accounts with recognition to relative meter sizes serving each account, annual water sales, and estimated peak water demands placed on the system by each customer class. Analysis of resulting costs of service to each class and comparison of allocated costs with revenues under existing rates provide a basis for future water rate adjustments. BLACK & VEATCH I Water Utility 4-11 Page 230 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 4.5.4.1 Water Customer Classification Customer classes consist of residential, non-residential, industrial, irrigation, wholesale, and public and private fire protection. The residential class includes single family residential, duplex, fourplex, apartment, multi -unit residential, and rooming house customers. The non-residential class includes commercial, combination, construction, government, and non-profit classes. Industrial includes major and minor industrial. Outside City includes Farmington, Greenland, Washington/Growth Area, Johnson, and Goshen/ White River. Wholesale includes the communities of Elkins, West Fork, Mt. Olive, and RDA/WWA. These classes group together customers with similar service requirement characteristics and provide a means for allocating costs to customers. 4.5.4.2 Water Units of Service The cost of service responsibility for base costs varies with the annual volume of water usage and is distributed to customer classes on that basis. Extra capacity costs are those costs associated with meeting peak rates of water use and are distributed to customer classes on the basis of their respective system capacity requirements in excess of average requirement rates. Customer costs, which consist of meter related costs, billing, collection and accounting costs, are allocated on the basis of the number of equivalent meters and monthly bills. The estimated units of service for the various customer classifications are presented in Table W - 15 in Appendix 1. Estimates of test year annual water volumes, shown in Column 1, are based on the projections of total water sales for the test year 2023. Average daily water use is presented in Column 2. Columns 3 through 8 present the estimated maximum day and maximum hour capacity factors for each customer class, the resulting demands, and extra capacity requirements, respectively. Customer related meter and service costs are allocated on the basis of the number of equivalent 3/4 inch meters serving each customer class. The number of equivalent meters in each customer class (Column 10) is estimated by relating typical costs for meters and services larger than 5/8 inch in size to the typical cost of a 3/4 inch meter and its related service line. Customer billing and accounting costs are distributed to classes on the basis of the number of bills for each customer class in Column 11. Extra capacity requirements for fire protection service recognize, in part, peak fire flow requirements, and system capabilities established by the Insurance Service Office. One fire is estimated with peak fire flow requirements of 9,000 gallons per minute for 10 hours (maximum day) and 24 hours (maximum hour). Direct fire protection costs have been allocated between inside City and outside City customers in proportion to the number of equivalent 6-inch fire hydrants, as shown in Columns 12 and 13. 4.5.4.3 Water Utility Customer Class Costs of Service Unit costs of service are developed by dividing the total cost allocated to each functional cost component by the total applicable units of service. The customer class responsibility for service is obtained by applying unit costs of service to the number of units for which the customer class is responsible. The water utility has been built with provision for service to customers outside the City, yet the inside City customers must bear the responsibility for providing system facilities by undertaking the necessary investment. Revenues derived from outside City service should provide a margin of return on capital adequate to induce the citizens of Fayetteville to bear the risks of providing outside City service. To recognize the proprietary interest and responsibility of inside City customers in the system, it is proper to charge outside City customers, in addition to their share of operating expense and depreciation, a BLACK & VEATCH I Water Utility 4-12 Page 231 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study reasonable return on their allocated portion of value. A 7.0% (4.0% for future debt service plus 3.0% risk component) annual rate of return on the value of water facilities serving outside City customers is recognized for purposes of this study. Table W - 16 in Appendix 1 shows the development of the unit costs of service applicable to each cost function. Lines 1 through 3 summarize the units of service developed in Table W - 15. Total allocated costs or investment shown on Lines 4, 6, and 8 were previously developed in Table W - 12, Table W - 13 and Table W - 14 respectively. Unit costs of service for each component are determined by dividing the allocated cost or investment by the total units of service. Total allocated unit costs of service for inside and outside City customers (Lines 15 and 16) are determined by adding the unit costs for net operating expense (Line 5) and depreciation expense (Line 7) to the respective inside and outside City unit costs for return on investment (Lines 10 and 11). These unit costs applied to the respective units of service shown on Lines 1 and 2 determine the allocated total costs of service for inside and outside City customers shown on Lines 17 and 18. In order to determine the allocated costs for each customer class, the costs are allocated to the various customer classes by applying the appropriate unit cost of service to the respective service requirements of each customer class. Table W - 17 in Appendix 1 shows the resulting allocated and adjusted cost of service by customer class, revenue under existing rates, and the additional revenue required from each class. Costs associated with public fire protection are not recovered through direct charges, therefore, the cost of service for this class is reallocated to all other retail customers in proportion to their allocated cost of service as shown in Column 3. The test year adjusted cost of service, reflecting the reallocation of these costs, is shown in Column 4. The indicated increase or decrease in revenue required to meet adjusted cost of service is shown in Column 6. BLACK & VEATCH I Water Utility 4-13 Page 232 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 5.0 Water Rate Design The principal consideration in establishing water rate schedules is to establish rates to customers to recover costs that reasonably commensurate with the cost of providing water service. Theoretically, the only method of assessing entirely equitable rates for water service would be the determination of each customer's bill based upon each customer's particular service requirements. Since this is impractical, schedules of rates are normally designed to meet average conditions for groups of customers having similar service requirements. Rates should provide for equitable cost recovery, ease of customer understanding and be simple to administer. The revenue requirements and cost of service allocations described in the preceding sections provide the basis for adjusting water rates. The revenue requirements reflect the need for adjustment and the level of revenue required. The cost of service analysis provides the unit costs of service used in the rate design process and gives a basis for determining whether resultant rates will develop revenues which recover costs of service from customer classes in proportion to service required and provide the total level of revenue required. 5.1 Existing Water Rates The existing schedule of rates for water service became effective on January 1, 2022. For both retail and wholesale customers, these rates include a monthly base charge bill, which varies by meter size. The volume charge varies by customer class. The existing water rate structure is described in Section 3.3.1. The existing schedule of base and volumetric water rates is shown in Table W - 3. 5.2 Proposed Water Rates The cost of service analysis described in the preceding sections of this report provides a basis for the design of a schedule of water rates to meet those costs. Proposed water base charge and volume rates have been designed to meet the test year allocated costs of service and are presented in Table W - 18. The proposed rate structure eliminates the minimum volume charge associated with 1,000 gallons. Additionally, volumetric rate structure for non-residential and irrigation customers classes both inside and outside city were changed from declining block rates to uniform block rates Figure 5 - 1 below presents the proposed water rate structure. Figure 5 - 1 Proposed Water Rate Structure Base Charge by Meter Size • Volume Rate (3-Tier Inclining Block) Volume Rate (Uniform) • Retail Inside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Retail Outside City (Residential, Non -Residential, Major Industrial, Irrigation, Fire Protection); Wholesale Retail Inside City Residential; and Retail Outside City Residential • Retail Inside City Non -Residential, Major Industrial, Irrigation; and BLACK & VEATCH I Water Rate Design 5-14 Page 233 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Retail Outside City Non -Residential, Irrigation Volume Rate ( Uniform) Wholesale Safe Drinking Water Fee (per month) All customer classes In developing proposed schedules of water rates, it must be recognized that the cost of service studies are the result of engineering estimates, based to some extent upon judgment and experience, and detailed results should not be used as literal and exact answers but as guides for potential rate adjustments. Practical considerations such as previous rate levels, bill impact on customers, and magnitude of cost of service shifts among customer classes, and past local practices are commonly recognized in making rate adjustments. A comparison of estimated test year revenue under the proposed rates with allocated costs of service for each of the customer classes is presented in Table W - 19 in Appendix 1. This comparison indicates the proposed rates will recover revenues from inside and outside City customer groups reasonably commensurate with the cost of service and practical considerations previously noted. To better reflect the total effect the proposed rates have on customer bills, a comparison of typical inside city and outside city customer water charges under existing rates and the rates proposed to become effective January 1, 2023, is presented in Table W - 20. BLACK & VEATCH I Water Rate Design 5-15 Page 234 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 6.0 Wastewater Utility The financial plan and rate design were developed to meet all the funding obligations of the wastewater utility, and to achieve the financial adequacy and equitable cost recovery discussed in Section 2.3. The wastewater utility financial plan was developed for the forecast period of 2021 through 2026, and includes the following key components: Revenue projections (user rate revenues and non -rate revenues); Capital improvement program; Annual revenue requirement projections; and Annual proposed revenue increases 6.1 Wastewater Revenue Projections Under Existing Rates The wastewater utility revenues are derived from the following sources: Wastewater Service Revenues (Base and Volume Charge) Other Revenues As a first step in the development of the financial plan, Wastewater Service Revenues under the 2021 existing rates are projected for the forecast period. 6.1.1 Wastewater Revenue Under Existing Rates As described in Section 3.3.2, the Wastewater Service Revenue consists of two charge components. For each of the two components, revenues are projected based on billing units and applicable existing rate schedules. The billing units necessary to compute the Base Charge revenues are the number of accounts based on meter size and customer class. The billing units necessary to compute the Volume Charge are the annual wastewater billed volumes by customer class and by applicable blocks of billable wastewater volume. 6.1.1.1 Projection of Customer Accounts Typically, historical billing units are reviewed and used to project billing units for the forecast period. The project team reviewed historical accounts and billed volume trends for each customer class referenced in Section 3.3.1. Based on the review of historical trends, two annual adjustment factors were applied to project billing units for the forecast period. The two adjustment factors applied at the customer class level are accounts growth rate and volume factor. The number of accounts is projected to grow for residential customer classes Fayetteville (Inside City) and Farmington (Outside City), whereas all other customer classes are anticipated to remain at the 2020 level. The total number of wastewater accounts is anticipated to increase from about 40,100 in 2021 to about 43,300 in 2026, at an overall annual system growth rate of 1.6%. Table S - 1 in Appendix 2 presents the projected annual number of accounts for the period of 2021 through 2026. BLACK & VEATCH I Wastewater Utility 6-1 Page 235 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Figure 6-1 presents both the historical and projected number of accounts for the wastewater utility. Waterwater Utility Historical and Projected Accounts 46,000 44,000 42,000 40,000 38,000 36,000 34,000 32,000 NO101:�IljVi10444 1016ilry��Z�TI:iIry2 iZ�Jb�Z�tI7 Historical — — Projected Figure 6-1 - Historical and Projected Wastewater Accounts 6.1.1.2 Projection of Wastewater Volume Billed wastewater volumes are projected based on estimates of the number of wastewater accounts and the average billed volume per account. Average billed volume per account is determined based on historical billed volume. The historical billed volume per account for all customer classes varies each year between 2016 and 2020. In 2020, the COVID pandemic led to stay-at-home measures and shut down of non -essential businesses across the country. Consequently, the residential customers used more water in 2020, whereas the non-residential customers used less water as compared to previous years. The average billed volume per account for 2021 was projected to remain at the 2020 levels assuming a lingering effect of the pandemic. The average billed volume per account for 2022 and beyond was projected to return to the 2019 level for all customer classes assuming a return to pre - pandemic levels. Total system wastewater billed volume is projected to increase from 3,043,100 kgals in 2021 to 3,205,800 kgals in 2026. Table S - 2 in Appendix 2 presents the historical and projected annual volume for the period of 2020 through 2026. Figure 6-2 presents both the historical and projected annual billed volume for the wastewater utility. BLACK & VEATCH I Wastewater Utility 6-2 Page 236 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Wastewater Utility Historical and Projected Billed Volume (1,000Gallons) 3,500,000 3,000,000 — — — — — — — — 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 6-2 - Historical and Projected Wastewater Billed Volume 6.1.2 Projection of Service Revenue Under Existing Rates Wastewater service revenues for the period 2021 through 2026 are projected for each charge component (base and volume) based on the projections of accounts by meter size, projected billed volume for each customer class, and the application of the 2021 rate schedule for 2021 revenues and 2022 rate schedule for 2022 through 2026. Wastewater service revenue under existing rates is projected to increase slightly from $24.5 million in 2021 to $26.7 million in 2026. This growth is due to increase in wastewater sales due to the growth in the number of accounts over the study period. Table S - 4 in Appendix 2 presents the historical and projected annual service revenues for the period of 2021 through 2026. Figure 6-3 presents both the historical and projected annual service requirements under existing rates for the wastewater utility. Wastewater Utility Historical and Projected Service Revenues (Under Existing Rates) $ 30,000,000 $25,000,000 — — — — — — — — $ 20,000,000 $15,000,000 510,000,000 $5,000,000 $0 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Historical — —Projected Figure 6-3 - Historical and Projected Wastewater Service Revenue 6.1.3 Other Wastewater Revenue The other revenues include the following major components: BLACK & VEATCH I Wastewater Utility 6-3 Page 237 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Impact Fee Revenue; Wastewater Connection Fees; Wastewater Sales Not on Computer Penalties; and WWTP Fees (Hay Sales, Biosolids/ Fertilizer Sales & Water Treatment Residual) The annual revenues from wastewater impact fees, wastewater connection fees. wastewater sales not on computer, and WWTP Fees for 2021 to 2026 are projected based on historical three-year (2018 to 2020) average revenues for each of the fees. The penalties revenue in 2020 reflects only the first two and half months of revenues, as the City stopped assessing penalties for non-payment due to the pandemic. The revenue for penalties in 2021 is projected to be half of the historical three -year (2017 to 2019) average revenues due to continued waiver of the penalties as a result of the COVID pandemic during the first half for 2021. The revenue from penalties in 2022 and beyond is projected as the historical three-year average (2017 to 2019) average revenues. Table S - 5 in Appendix 2 presents the historical and projected annual other revenues for the period of 2020 through 2026. 6.2 Wastewater Capital Improvements Program The capital project costs provided by the City were based on 2020 dollars. Based on discussions with the City, the project costs are inflated at an annual rate of 3.0% to accurately reflect the costs of projects for 2021 and beyond. The City's wastewater utility Capital Improvement Plan (CIP) provides for a total of $69.3 million of investments during the study period of 2021 through 2026. Major wastewater projects include sanitary wastewater rehabilitation totaling $15.7 million and Biosolids Dryer Replacement totaling $31.1 million. Table S - 6 in Appendix 2 presents the CIP list of projects for 2021 through 2026. The CIP is expected to be financed from a funding mix of cash financing from service revenue and impact fees. 6.3 Wastewater Utility Revenue Requirements Projection of reliable revenue requirements includes: (1) O&M expenses; (2) bad debt; (3) Payment In Lieu of Taxes; (4) debt service (consisting of principal and interest payments); (5) transfer to shop fund; (6) transfer to operating reserve; (7) cash financed capital; and (8) transfer to capital reserve. The projections of annual revenue requirements for the study period is discussed in this section. 6.3.1 Wastewater Operation and Maintenance Expenses The O&M expenses for the wastewater utility include the annual expenses associated with the wastewater conveyance, pumping, treatment and disposal; meters and services; billing and collection, and general administrative services. These expenses include personnel costs (salaries and benefits), costs for materials and supplies, costs of utilities, and contracted services. The 2021 O&M budget provided by the City was used as the baseline for projection of O&M expenses for the study period. In addition, costs associated with a wastewater inspector (not included in the 2021 budget) recurring salary and benefits costs, recurring vehicle maintenance costs and one-time cost of the vehicle purchase was added per City's direction. Based on historical O&M costs, industry experience, and discussions with the City management, appropriate escalation factors were applied to various BLACK & VEATCH I Wastewater Utility 6-4 Page 238 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study categories of costs to project future annual O&M expenses. Annual escalation factors used for major cost categories include the following: Salaries: 4.00% Benefits: 5.00% Energy: 3.00% Chemicals: 3.00% Wastewater Treatment Plant Contract: 3.00% The annual O&M expenses for wastewater utility are budgeted at $15.7 million in 2021 and are projected to grow to $18.4 million by 2026. Table S - 7 in Appendix 2 presents a summary of projected operation and maintenance expense for the period 2021 through 2026. Figure 6-4 presents the historical and projected O&M expenses for the wastewater utility. $ 20,000,000 $15,000,000 $10,000,000 $5,000,000 Wastewater Utility Historical and Projected O&M Expenses 2020 2021 2022 2023 2024 2025 2026 Historical — — Projected Figure 6-4 - Projected Annual Wastewater O&M Expense 6.3.2 Wastewater Bad Debt Bad debt expenses refer to outstanding balances owed that are deemed uncollectible. The wastewater bad debt in 2019 was 0.5% of revenue. Hence, the bad debt projections for the study period assume 0.5% of annual revenues. Annual bad debt expenses for wastewater utility is projected to increase from $122,300 in 2021 to $145,500 by 2026 reflecting the increase in projected revenues. Line 16 in Table S - 9 in Appendix 2 presents bad debt expense for the period 2021 through 2026. 6.3.3 Wastewater Payment In Lieu of Taxes The PILOT costs are paid by public utilities to municipal entity as a compensation for utilization of streets, easements, right of ways or other public places. The PILOT amount is determined per City Ordinance 4449 that requires that the water and wastewater funds to pay 4.25% of annual total gross sale revenues to the City. Annual PILOT amount for the wastewater utility is calculated by multiplying actual wastewater revenues from prior year (Wastewater sales on Computer and Wastewater sales not BLACK & VEATCH I Wastewater Utility 6-5 Page 239 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study on Computer/ Dump Fees) and is projected to increase from $1,039,600 in 2021 to $1,236,900 in 2026. Line 17 in in Appendix 2 presents PILOT expense for the period 2021 through 2026. 6.3.4 Wastewater Debt Service Requirements The wastewater utility does not have any outstanding debt service obligations. The City does not anticipate any debt issuances during the study period, therefore no projected debt service for future debt as shown in Line 18 in Table S - 9 in Appendix 2. 6.3.5 Transfer to Shop Fund The transfer to the shop fund is made by the utility whenever a new vehicle (associated with new personnel) is purchased, thereby expanding the existing fleet. There are no projected transfers to the shop fund over the study period as shown in Line 20 in Table S - 9 in Appendix 2 6.3.6 Transfer to Operating Reserve The City maintains an operating reserve balance equivalent of ninety (90) days of following years' O&M budget. The transfer to operating reserve is projected to increase from $12,7100 in 2022 to $145,500 in 2026 reflecting the growth in the O&M budget. Line 21 in Table S - 9 in Appendix 2 presents transfer to the operating reserve for the period 2021 through 2026. 6.3.7 Wastewater Cash Financed Capital The City currently utilizes the following two sources of funding for the wastewater utility capital projects (1): transfer from operating revenues and (2) transfer from the impact fee fund. As stated in Section 6.2, the wastewater capital improvement program for the study period is $69 million, of which $67 million is projected to be funded from operating revenues and $2 million is from the impact fee fund. A capital project meets the requirements of using impact fees if the existing wastewater capacity is expanded due to growth. The construction contract and the budget amendment to change the source of funding to impact fee must be approved by the City Council. Table S - 8 in Appendix 2 presents the sources of funding for the wastewater capital improvement program. Line 22 in Table S - 9 in Appendix 2 presents transfer for cash financing of capital program for the period 2021 through 2026. 6.3.8 Transfer to Capital Reserve The wastewater utility, after meeting all the obligations stated in sections above, transfers the excess funds to the capital reserve fund. The capital reserve fund is used as a source for funding the capital program in the years that the revenues are not sufficient to meet the capital funding requirements. Line 23 in Table S - 9 in Appendix 2 presents transfer to and from the capital reserve for the period 2021 through 2026. 6.4 Wastewater Proposed Revenue Adjustments The annual revenue adjustments that are needed to achieve the defined financial performance objectives are determined by evaluating the funding gap between the projected annual revenue requirements and the projected revenues under existing rates. Table S - 9 in Appendix 2 provides a summary of the revenue and revenue requirements (financial plan) for the study period. Projected Revenue Under Existing Rates: Line 1 indicates that under existing rates (2022 rates) wastewater utility revenues will increase from $25.4 million in 2022 to $26.7 million in 2026. BLACK & VEATCH I Wastewater Utility 6-6 Page 240 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Projected Other Revenues: Line 8 indicates that the other revenues and interest income are anticipated to increase from $720,500 in 2022 to $727,000 in 2026. It is anticipated that all categories of other revenues will remain flat throughout the study period. The slight growth is due to the increase in interest income on the operating reserve. Projected Expenses: Line 14 indicates the total annual expenses for the wastewater utility are anticipated to increase from $17.4 million in 2022 to $19.8 million in 2026. Projected Transfers: Line 19 indicates the total annual transfers for the wastewater utility are anticipated to increase from $8.8 million in 2022 to $10.1 million in 2026. Funding Gap: The cash flow analysis indicates that the sum of revenues under existing rates and the other revenues is not adequate to fund the projected annual revenue requirements, thereby causing an operating deficit. Proposed Revenue Adjustments: To address the funding gap in the wastewater utility, a series of revenue adjustments are proposed as follows: 2024: 3% effective (January 1, 2024) 2025: 3% effective (January 1, 2025) 2026: 3% effective (January 1, 2026) Lines 2 through 7 in Table S - 9 present the amount of additional revenues generated each year with the proposed magnitude and timing of revenue adjustments. Figure 6-5 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Wastewater Utility Revenues and Revenue Requirements $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 2021 2022 2023 2024 2025 2026 O&M Expenses Cash Financing of Capital Other Transfers — — Revenues Under Existing Rates Revenues Under Proposed Rates Figure 6-5 - Wastewater Revenues and Revenue Requirements BLACK & VEATCH I Wastewater Utility 6-7 Page 241 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 10 in Appendix 2 presents the wastewater utility's operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: ■ O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses. ■ Operating Fund Balance: A minimum target of $100,000. ■ Capital Fund Balance: A minimum target of $500,000. ■ Capital Reserve Fund Balance: An amount necessary to fully fund anticipate capital projects. As shown in Table S - 9, the proposed annual revenue adjustments will allow the water utility to meet the minimum fund balance requirements for all funds through 2026. 6.5 Wastewater Cost of Service A key step to developing an equitable rate structure involves the cost of service analysis. The financial plan discussed in sub sections 6.1 through 6.4 provides an estimate of the total annual revenue requirements for a given fiscal year. The test year for which the cost of service study was performed is 2023. The key components of the cost of service analysis are: Determination of Cost of Service (net revenue requirements); Determination of Functional Costs; Allocation of Functional Costs to Cost Components; and Distribution of Wastewater Utility Costs to Customer Classes 6.5.1 Determination of Cost of Service The first step is to determine the cost of service that is to be recovered from user rates and charges. As briefly discussed in Section 2.3, cost of service is defined as, and synonymous with, the "net revenue requirement" that is to be recovered for the test year through user rates and charges. Table S -11 in Appendix 2 presents the derivation of the cost of service to be recovered through the wastewater charges. As Line 18 in Table S - 11 indicated, wastewater cost of service for 2023 is projected to be $25.7 million. This cost of service consists of $17.3 million of net operation and maintenance expense and $8.4 million of net capital costs. As performed for the water utility, costs of services are apportioned among customer classes in this study on a Utility Basis. The depreciation expense and return on system investments that were already explained in Section 4.5.1 are applicable to the wastewater utility cost of service analysis as well. The depreciation expense associated with the wastewater utility is estimated in this study recognizing depreciation rates presently in use by the wastewater utility. This results in a projected test year depreciation expense of $8.3 million BLACK & VEATCH I Wastewater Utility M. Page 242 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study exclusive of depreciation on contributed plant, which is not recognized for cost allocation or rate design purposes. The contributed plant adjustment is consistent with generally accepted regulatory practices. Total return for the test year is projected to be $132,600 as shown on Line 17 of Table S - 11. 6.5.2 Determination of Functional Costs As a basis for developing an equitable rate structure, the test year cost of service should be allocated to the various customer classes according to respective service requirements. The basic underlying principle in developing cost of service rates is the determination of what elements in a wastewater system are responsible for causing the level of revenue requirements that is needed. To allocate the costs to customer classes, first the operating and capital costs of service are aggregated into "Functional Cost Centers." The functional costs are then further allocated to cost components. Each component cost is then apportioned to customer classes. Functional Cost Centers Functional cost centers of a wastewater utility represent the activities that contribute to the incurrence of O&M and capital costs. For a wastewater utility, they often include source of collection, pumping, conveyance, treatment, disposal, meters, billing, and other administration costs. Both the O&M and capital costs defined for the Test Year, discussed in 6.5.1, need to be allocated to functional cost centers. Functional Costs The capital costs associated with the functional cost centers are determined using detailed fixed assets data, provided by the City, for each class of asset that is currently in service, construction work in progress and projected capital improvement program for the test year. The total value of the fixed assets (referred to as "Net Plant Investment") in the system is usually presented as Original Cost Less Depreciation ("OCLD"). The total estimated OCLD value of the wastewater system is $200.0 million, as presented in Line 26 in Table S - 12 in Appendix 2. This plant investment is subsequently used as a basis for the allocation to cost components, discussed in the following subsection 6.5.3.2. The O&M costs for the Test Year are allocated to the various functional cost centers based on specific nature of costs. The allocation of the projected O&M cost of service (net operating revenue requirement) of $17.3 million, to the various functional cost centers is presented in Table S - 14 in Appendix 2. The various cost elements of wastewater service are assigned to functional cost components as the first step in the subsequent distribution of the costs of service to customer classes. 6.5.3 Allocation of Costs to the Functional Cost Components The principal functional cost components consist of volume related costs, strength related costs, and customer related costs. Volume costs are those which vary directly with the quantity of wastewater contributed. They consist of capital costs related to investment in system facilities which are sized on the basis of, or required BLACK & VEATCH I Wastewater Utility 6-9 Page 243 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study because of, wastewater volume. This also includes operation and maintenance expense related to those facilities, and the expense of volume related treatment chemicals and purchased power. Wastewater strength costs consist of the operation and maintenance expense and capital costs related to system facilities which are designed principally to treat the wastewater pollutant loadings of pollutants such as BOD, TSS, and other pollutants. BOD costs reflect costs associated with the treatment of influent BOD and include costs related to activated sludge aeration and disposal of BOD related sludge. Suspended solids strength costs are those costs of wastewater treatment which tend to vary according to the quantity of suspended solids in the raw wastewater. Customer costs are those which tend to vary in proportion to the number of customer bills or customers served. These include the wastewater utility share of customer related meter reading, billing, collection, and account expense. The delineation of costs of service into functional components provides a means of distributing such costs to the various customer classes based on the respective total wastewater volume, strength, and customer cost requirements of each. Wholesale customers generally do not use lateral wastewater lines as do retail users. Therefore, separate functional cost of service categories are designated for costs which are common to all customer classes and those which are common to retail service classes only. 6.5.3.1 Wastewater Utility Cost Allocation to Cost Components In establishing the costs associated with each functional cost component, the return portion of the test year cost of service is distributed to cost functions based on an allocation of the estimated test year value of wastewater system facilities. The test year depreciation expense associated with each major element of plant facilities is allocated to cost functions in the same manner as the plant value. Operating expense is similarly allocated to cost functions based on the projected test year expense estimated for each wastewater system component. 6.5.3.2 Allocation of Net Wastewater Plant Investment The estimated test year value of wastewater facilities consists of net plan in service as of December 31, 2019, the 2020 construction work in progress, and the estimated cost of proposed capital improvements expected to be in service by the end of calendar year 2022. Table S - 12 in Appendix 2 presents the allocation of the wastewater utility's total estimated plant value less contributions on an original cost less depreciation value basis. Total plant investment is estimated to be $200.0 million as indicated by Line 26 of the Table S - 12. Plant investment is allocated to cost components on a design basis recognizing the principal purpose governing the design of the facility. The allocation of net plant investment provides the basis for allocation of depreciation expense. The Owl Creek Lift Station and Force Main serve only the City of Fayetteville, hence the plant investment associated with Owl Creek is allocated directly to the City of Fayetteville customers. Additionally, the outside City customers maintain their own wastewater connections, hence, the plant investment associated with wastewater connections is allocated 100% to the City of Fayetteville customers. BLACK & VEATCH I Wastewater Utility 6-10 Page 244 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The City has a contract with the City of Farmington stipulating that Farmington will be allocated 8.2% of the costs associated with the West Treatment Plant. Hence, 8.2% of the West Treatment Plant's investment is allocated directly to the City of Farmington customers. Wastewater collection net plant is allocated 41% to both retail and wholesale (common to all) and 59% to retail only based on the ratio of interceptors (large diameter mains) which is 41% of the collection system. 6.5.3.3 Allocation of Wastewater Facilities Depreciation Expense As explained in Section 4.5.3.3, depreciation expense is a real part of the cost of operating a utility. The total estimated depreciation cost (excluding depreciation on contributed facilities) for the wastewater system is $8,259,600 as presented on Line 26 in Table S - 13 in Appendix 2. The items of expense are allocated to cost components on the same design or cost causative basis used to allocate plant investment. Hence, the depreciation expense associated with Owl Creek Lift Station and Force main and Wastewater connections is directly allocated to the City of Fayetteville customers and 8.2% of the West Treatment Plant's depreciation is allocated directly to the City of Farmington customers. 6.5.3.4 Allocation of Wastewater Utility Operating Expenses Table S -14 in Appendix 2 presents the allocation of operation and maintenance expense to functional cost components. Total test year operation and maintenance expense, as shown on Line 10 of this table, amounts to $18.1 million. Operating expenses are allocated to functional cost components in generally the same manner as plant investment. 6.5.4 Distribution of Wastewater Utility Costs to Customer Classes The total cost responsibility of each customer class is determined by developing unit costs of service for each cost component and applying the unit costs to the respective service requirements of each class. In accomplishing this, each customer class is allocated the share of volume, strength, and customer costs for which it is responsible. 6.5.4.1 Wastewater Customer Classification Customer classes consist of residential, non-residential, industrial and wholesale. The residential class includes single family residential, duplex, fourplex, apartment, multi -unit residential and rooming house customers. The non-residential class includes commercial, combination, construction, government, and non-profit customers. Outside City includes Farmington, Greenland, Washington County/Growth Area and Johnson. Wholesale includes the community of Elkins and West Fork. 6.5.4.2 Wastewater Units of Service Derivation of the responsibility of customer classes for costs of service require that each class be allocated a portion of the volume, strength, and customer costs of service according to their respective service requirements. The cost of service responsibility for volume costs, which vary with the volume of wastewater contributed to the wastewater system, is distributed to customer classes on that basis. Strength costs are principally related to the function of reducing wastewater suspended solids, and BOD strength loading. Customer costs, which consist of meter related costs, billing, collection and accounting costs, are allocated on the basis of equivalent meters and monthly bills. BLACK & VEATCH I Wastewater Utility 6-11 Page 245 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study The estimated test year service requirements or units of service for the various customer classes are shown in Table S - 15 in Appendix 2. Wastewater collected and treated consists of two elements: (1) sanitary wastewater flow and (2) infiltration/inflow (1/1) of ground water into the sewers. Contributed wastewater flow is that portion of the annual water use and/or other flows from each customer class that are discharged to the wastewater system. Estimates of the contributed volume of each class is generally based upon wastewater billing records. For residential customers, the billed wastewater volume is based on average water consumption for the preceding months of December, January and February. This methodology of using a winter quarter average for quantity of wastewater flows is used to exclude outdoor uses such as irrigation, which do not return water to the collection system. For all other customer classes, the billed wastewater volume is the same as the water volume. The difference between the measured plant influent and the customer contributed wastewater flow is attributed to Infiltration and Inflow (1/1) volume. Based on discussions with the City staff, 40% of the total treated volume is assumed to be 1/1 flows. Each customer class should bear its proportionate share of the costs associated with 1/I, as it is integral aspect of wastewater system costs. The number of customer connections to a wastewater collection system and the volume of customer flows conveyed both influence the extent of 1/1 in a system. Recognizing that the major cost responsibility for 1/1 is allocable on an individual connection basis, two-thirds of the total 1/1 volume projected is allocated to customer classes based on the number of customers with the remaining one-third allocated on the basis of contributed volume. Estimated total strength units shown for each customer class are based on an average BOD concentration of 365 milligrams per liter (mg/1) and an average suspended solids concentration of 285 mg/I. 1/1 strength allowances for BOD and suspended solids are assumed at 25 mg/I and 50 mg/I, respectively. Estimated BOD and suspended solids responsibilities of each customer class presented in Table S - 15 in Appendix 2 are based on the respective indicated average strength concentrations and contributed wastewater and 1/1 volumes for each class. Customer billing and accounting costs are distributed to classes on the basis of the number of bills for each customer class (Column 7) in Table S - 15. Customer related meter and service costs are allocated on the basis of the number of equivalent 3/4 inch meters serving each customer class. The number of equivalent meters in each customer class (Column 8) is estimated by relating typical costs for meters and services larger than 3/4 inch in size to the typical cost of a 3/4 inch meter. 6.5.5 Wastewater Utility Customer Class Costs of Service Unit costs of service are developed by dividing the total cost allocated to each functional cost component by the total applicable units of service. The customer class responsibility for service is obtained by applying unit costs of service to the number of units for which the customer class is responsible. The wastewater utility has been built with the provision for service to customers outside the City, yet the inside City customers must bear the responsibility of providing system facilities by undertaking the necessary investment. Revenues derived from outside City service should provide a margin of return on capital adequate to induce the citizens of Fayetteville to bear the risks of providing outside City service. To recognize the proprietary interest and responsibility of inside City customers in the system, it is proper to charge outside City customers, in addition to their share of operating expense and depreciation, a reasonable return on their allocated portion of value. A 7.0% (4.0 % for future debt BLACK & VEATCH I Wastewater Utility 6-12 Page 246 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study service plus 3.0% risk component) annual rate of return on the value of wastewater facilities serving outside City customers is recognized for purposes of this study. Table S -16 in Appendix 2 shows the development of the unit costs of service applicable to each cost function. Lines 1 through 3 summarize the units of service developed in Table S - 15. Total allocated costs or investment shown on Lines 5, 7, and 9 were previously developed in Table S - 14, Table S - 13 and Table S - 12, respectively. Total allocated unit costs of service for inside City and outside City customers (Line 18, Line 19, Line 20 and Line 21) are determined by adding the unit costs for net operating expense (Line 6) and depreciation expense (Line 8) to the respective inside and outside City unit costs for return on investment (Lines 11 and 12). These unit costs applied to the respective units of service shown on Lines 1,2 and 3 determine the allocated total costs of service for inside and outside City customers shown on Lines 18 through 21. In order to determine the allocated costs for each customer class, the costs are allocated to the various customer classes by applying the appropriate unit cost of service to the respective service requirements of each customer class. Table S -17 in Appendix 2 shows the resulting allocated cost of service by customer class, revenue under existing rates, and the indicated increase or decrease in revenue required to meet the allocated cost of service. BLACK & VEATCH I Wastewater Utility 6-13 Page 247 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 7.0 Wastewater Rate Design The principal consideration in establishing wastewater rate schedules is to establish charges to recover costs that are reasonably commensurate with the cost of providing wastewater service. The revenue requirements and cost of service allocations described in the preceding sections provide the basis for adjusting wastewater rates. The revenue requirements show the need for adjustment and the level of revenue required. This cost of service analysis provides the unit costs of service to be used in the rate design process and gives a basis for determining whether resultant rates will generate revenues which recover costs of service from customer classes in proportion to service required and provide the total level of revenue required. 7.1 Existing Wastewater Rates The existing schedule of rates for wastewater service became effective on January 1, 2022. For retail customers, these rates include a monthly base charge bill, which varies by meter size. The volume charge varies by customer class. Surcharge rates are based on excess strength of BOD and TSS. The existing wastewater rate structure is described in Section 3.3.2. The existing schedule of base and volume rates for wastewater service is shown in Table S - 3 in Appendix 2. 7.2 Proposed Wastewater Rates The cost of service study described in preceding sections of this report provides a basis for the design of a schedule of wastewater rates to meet those costs. Proposed wastewater rates have been designed to meet the test year allocated costs of service and are presented in Table S - 18. The proposed rate structure presented in Figure 7 - 1 is similar to the existing structure. Figure 7 - 1 Proposed Wastewater Rate Structure • Base Charge by Meter Size Retail Inside City (Residential, Non -Residential and Major Industrial); Retail Outside City (Residential, Non -Residential and Major Industrial); • Volume Rate (2-Tier Inclining Block) Retail Inside City Residential Based on winter water usage of December, January and February Volume Rate (Uniform) Retail Inside City (Non -Residential and Major Industrial) Retail Outside City (Residential, Non -Residential and Major Industrial) Volume Rate ( Uniform) Wholesale As already explained in Section 5.2, practical rate design should consider multiple factors including previous rate levels, customer bill impact, and magnitude of cost shifts among customer classes. BLACK & VEATCH I Wastewater Rate Design 7-14 Page 248 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study A comparison of estimated test year revenue under the proposed rates with allocated costs of service for each of the customer classes is shown in Table S - 19 in Appendix 2. This comparison indicates the proposed rates will recover revenues from inside and outside City customer groups reasonably commensurate with the cost of service and practical considerations previously noted. To better reflect the total effect the proposed rates have on customer bills, a comparison of typical bills under existing rates and the rates proposed to become effective January 1, 2023, is shown in Table S - 20. 8.0 Combined Water and Wastewater Utilities Table C - 1 in Appendix 3 presents the combined operating reserve, capital reserve and impact fee fund balances. Table C - 2 in Appendix 3 provides a summary of the combined revenue and revenue requirements (financial plan) for the study period. The revenue under existing rates are not sufficient to meet the obligations of the two utilities. As discussed in Section 4 and Section 6, a series of annual 3% proposed revenue adjustments enable the utilities to meet their operating, capital and reserve obligations. Figure 8-1 presents the projected revenue and revenue requirements through 2026 for the wastewater utility. Water and Wastewater Revenues and Revenue Requirements $70,000,000 $60,000,000 _ 550,000,000 _ 540,000,000 $30,000,000 $20,000,000 $10,000,000 so 2021 2022 2023 2024 2025 2026 O&M Expenses Cash Financing of Capital Other Transfers — Revenues Under Existing Rates Revenues Under Proposed Rates Figure 8-1 - Water and Wastewater Revenues and Revenue Requirements Table C - 2 in Appendix 3 presents the combined water and wastewater operating reserve, capital reserve and impact fee fund balances. The City has identified the minimum balance requirements for each of the following funds: O&M Reserve Balance: A cash balance of at least 90 days of the follow's year operating expenses. Operating Fund Balance: A minimum target of $200,000. BLACK & VEATCH I Combined Water and Wastewater Utilities 8-15 Page 249 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Capital Fund Balance: A minimum target of $1,000,000. Capital Reserve Fund Balance: An amount necessary to fully fund anticipated capital projects. As shown in Table C - 2, the proposed annual revenue adjustments will allow the utilities on a combined basis to meet the minimum fund balance requirements for all funds through 2026. A comparison of combined water and wastewater typical bills under existing rates and the rates proposed to become effective January 1, 2022, is shown in Table C - 3. 9.0 Disclaimer This report was prepared for the City of Fayetteville (Client) by Black & Veatch Management Consulting, LLC (Black & Veatch) and is based on information provided by the Client not within the control of Black & Veatch. While it is believed that the information, data and opinions contained herein will be reliable under the conditions and subject to the limitations set forth in this report, Black & Veatch does not guarantee the accuracy thereof. Black & Veatch has assumed that the information provided by others, both verbal and written, is complete and correct. The projections set forth in this report are intended as "forward -looking statements." In formulating these projections, Black & Veatch has made certain assumptions with respect to conditions, events, and circumstances that may occur in the future. While Black & Veatch believes the assumptions are reasonable actual results may differ materially from those projected, as influenced by the conditions, events, and circumstances that occur. As such, Black & Veatch does not take responsibility for the accuracy of data or projections provided by or prepared on behalf of the Client, nor does Black & Veatch have any responsibility for updating this report for events occurring after the date of this report. Use of this report or any information contained therein by any party other than the Client, shall constitute a waiver and release by such third party of Black & Veatch from and against all claims and liability, including but not limited to liability for special, incidental, indirect or consequential damages in connection with such use. Such use of this report by a third party shall constitute agreement by the third party user that its rights, if any, arising from this report shall be subject to the terms of this Report Limitations, and in no event shall the third party's rights, if any, exceed those of the Client under its contract with B&V. The benefit of such releases, waivers, or limitations of liability shall extend to the related companies and subcontractors of any tier of B&V, and the shareholders, directors, officers, partners, employees, and agents of all released or indemnified parties. BLACK & VEATCH I Disclaimer 9-16 Page 250 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 10.0 Appendix 1: Water Tables Table W - 1 - Water Projected Number of Accounts Line 1 2 Inside City Residential Non -Residential 35,200 3,500 35,800 3,500 Projected 36,400 3,500 37,100 3,500 37,700 3,500 38,400 3,500 3,200 0 3 Industrial 21 21 21 21 21 21 0 200 4 5 Irrigation Private Fire 2,000 713 2,100 713 2,100 713 2,100 713 2,200 713 2,200 713 0 6 7 Subtotal Outside City Residential 41,434 6,500 42,134 6,600 42,734 6,800 43,434 6,900 44,134 7,100 44,834 7,200 3,400 700 8 Non -Residential 400 400 400 500 500 500 100 9 Industrial 0 0 0 0 0 0 0 10 Irrigation 271 277 285 292 299 307 37 11 Private Fire 14 14 14 14 14 14 0 12 13 Subtotal Wholesale Elkins 7,185 1 7,291 1 7,499 1 7,706 1 7,913 1 8,021 1 837 0 14 Mount Olive 2 2 2 2 2 2 0 15 West Fork 1 1 1 1 1 1 0 16 RDA/WWA 4 4 4 4 4 4 0 17 18 19 Subtotal Total %Change 8 48,627 3.26% 8 49,433 1.66% 8 50,241 1.63% 8 51,148 1.81% 8 52,055 1.77% 8 52,863 1.55% 0 4,237 8.71% BLACK & VEATCH I Appendix 1: Water Tables Page 251 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 2 - Water Projected Billed Volume (1,000 Gallons) Line Projected 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Inside City 1 Residential 1,896,300 1,769,800 1,800,800 1,832,300 1,864,400 1,897,000 700 2 Non -Residential 678,600 827,100 827,100 827,100 827,100 827,100 148,500 3 Industrial 322,300 401,800 401,800 401,800 401,800 401,800 79,500 4 Irrigation 249,600 244,300 248,600 252,900 257,300 261,800 12,200 5 Subtotal 3,146,800 3,243,000 3,278,300 3,314,100 3,350,600 3,387,700 240,900 Outside City 6 Residential 427,900 385,700 394,600 403,800 413,300 423,100 -4,800 7 Non -Residential 51,300 65,600 66,400 67,300 68,300 69,200 17,900 8 Irrigation 28,400 24,400 25,000 25,700 26,400 27,100 -1,300 9 Subtotal 507,600 475,700 486,000 496,800 508,000 519,400 11,800 Wholesale 10 Elkins 81,000 75,000 75,000 75,000 75,000 75,000 -6,000 11 Mount Olive 68,900 62,100 62,100 62,100 62,100 62,100 -6,800 12 West Fork 69,200 65,200 65,200 65,200 65,200 65,200 -4,000 13 RDA/WWA 0 0 0 0 0 0 0 14 Subtotal 219,100 202,300 202,300 202,300 202,300 202,300 -16,800 15 Total 3,873,500 3,921,000 3,966,600 4,013,200 4,060,900 4,109,400 235,900 16 %Change 1.26% 1.23% 1.16% 1.17% 1.19% 1.19% 6.09% BLACK & VEATCH I Appendix 1: Water Tables Page 252 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 3 - Water Existing Rates Existing Water Rates Effective January 1, 2022 Inches $/month $/month $/month $/month $/month 5/8 6.59 7.54 8.31 3/4 6.59 7.54 8.31 1 9.14 10.52 11.49 9.75 11.68 1 1/2 15.93 18.31 20.00 10.17 12.10 2 23.20 26.66 29.07 20.33 23.37 3 54.05 62.18 64.38 30.48 35.06 4 89.50 102.93 112.25 60.97 70.11 6 178.99 205.82 212.76 169.34 197.74 8 268.41 308.67 332.91 355.65 409.00 10 609.68 701.11 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Residential 0 - 2,000 Gallons 3.51 4.04 2,000 - 15,000 Gallons 4.65 5.35 Over 15,000 Gallons 6.59 7.54 Non -Residential First 300,000 Gallons 3.79 4.38 Over 300,000 Gallons 3.39 3.90 Major Industrial All Usage 2.96 3.40 Irrigation First 300,000 Gallons 5.04 5.80 Over 300,000 Gallons 4.53 5.22 Wholesale Reduced Peak Demand 2.87 Peak Demand 3.20 BLACK & VEATCH I Appendix 1: Water Tables Page 253 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 4 - Water Projected Revenues Under Existing Rates Line Projected S S S S S S Inside City 1 Residential 11,196,100 11,001,700 11,194,200 11,390,100 11,589,500 11,792,300 996,200 2 Non -Residential 2,844,700 3,476,000 3,476,000 3,476,000 3,476,000 3,476,000 631,300 3 Industrial 933,000 1,196,700 1,196,700 1,196,700 1,196,700 1,196,700 263,700 4 Irrigation 1,410,700 1,431,200 1,456,300 1,481,800 1,507,700 1,534,100 123,400 5 Private Fire 967,600 967,600 967,600 967,600 967,600 967,600 0 6 Subtotal 17,352,100 18,073,200 18,290,800 18,512,200 18,737,500 18,966,700 1,614,600 Outside City 7 Residential 2,743,800 2,614,600 2,674,900 2,737,200 2,801,400 2,867,700 123,900 8 Non -Residential 258,700 328,200 333,000 338,000 343,300 348,800 90,100 9 Industrial 0 0 0 0 0 0 0 10 Irrigation 190,000 173,400 177,900 182,500 187,400 192,400 2,400 0 11 Private Fire 27,100 27,100 27,100 27,100 27,100 27,100 12 Subtotal 3,219,600 3,143,300 3,212,900 3,284,800 3,359,200 3,436,000 216,400 Wholesale 13 Elkins 226,800 216,200 216,200 216,200 216,200 216,200 -10,600 14 Mount Olive 193,900 179,800 179,800 179,800 179,800 179,800 -14,100 15 West Fork 194,000 188,100 188,100 188,100 188,100 188,100 -5,900 16 RDA/WWA 0 0 0 0 0 0 0 17 Subtotal 614,700 584,100 584,100 584,100 584,100 584,100 -30,600 18 Total 21,186,400 21,800,600 22,087,800 22,381,100 22,680,800 22,986,800 1,800,400 19 %Change 4.28% 2.90% 1.32% 1.33% 1.34% 1.35% 8.50% (a) Reflects 3.0% revenue increase effective January 1, 2022. Table W - 5 - Water Projected Other Revenues Line 1 2 Water Impact Fee Revenue Water Sales Not on Computer S 976,300 300 S 976,300 300 Projected S 976,300 300 S 976,300 300 S 976,300 300 S 976,300 300 0 0 3 Water Connection Fees 162,000 162,000 162,000 162,000 162,000 162,000 0 4 Rural Water Connection Fees 2,700 2,700 2,700 2,700 2,700 2,700 0 5 Service Charge/Trip Fee - Billed Service 9,500 9,500 9,500 9,500 9,500 9,500 0 6 Tampering Fee - Billed Service 200 200 200 200 200 200 0 7 Penalties 103,700 207,400 207,400 207,400 207,400 207,400 103,700 20,200 8 Safe Drinking Water Fee 230,000 233,800 237,800 241,800 245,900 250,200 9 10 Total %Change 1,484,700 -0.99% 1,592,200 7.24% 1,596,200 0.25% 1,600,200 0.25% 1,604,300 0.26% 1,608,600 0.27% 123,900 8.35% BLACK & VEATCH I Appendix 1: Water Tables Page 254 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 6 - Water Capital Improvement Program 1 2 3 Water System Rehabilitation/Replacement Water Tank Improvements Water Storage & Pump Station Maintenance 2,060,000 1,030,000 103,000 0 1,060,900 106,100 2,185,500 1,092,700 109,300 2,251,000 1,125,500 112,600 2,318,500 1,159,300 115,900 0 2,149,300 0 4 Water Meters 849,800 875,200 901,500 928,500 956,400 0 5 Backflow Prevention Assemblies 51,500 53,000 54,600 56,300 58,000 0 6 W/S Improvements defined by Study (West Water Transmission Line) 618,000 636,500 655,600 675,300 695,600 4,776,200 7 Water Impact Fee Improvements 412,000 424,400 437,100 450,200 463,700 0 8 Utilities Financial Services Improvements 0 11,100 3,300 1,700 8,700 0 9 Water/Sewer Relocations - Bond Projects 174,600 265,200 273,200 281,400 289,800 0 10 Water/Sewer Impact Fee Cost Sharing 0 79,600 82,000 84,400 86,900 0 11 Utilities Technology Improvements 0 228,100 234,900 130,000 10,400 0 12 Water/Sewer Building -Office Improvements 0 26,500 27,300 28,100 29,000 0 13 Water/Sewer Equipment Expansions 0 26,500 27,300 28,100 29,000 0 14 Water & Sewer Rate/Operational Studies 0 10,600 10,900 11,300 11,600 0 15 Phosphorus Standards Management 0 26,500 27,300 28,100 29,000 0 16 Water & Sewer Technology Equipment Replacements 0 0 0 0 0 0 17 Water & Sewer Improvements Defined By Study 0 0 0 0 0 0 18 Huntsville Water Line Replacement (6 -inch upto 8-inch) 776,300 0 0 0 0 0 19 Benson Water Tank 1,030,000 338,200 0 0 0 0 20 East Water Service Improvements - Township 3,290,600 0 0 0 0 0 21 South Garland Ave Waterline Replacement 253,800 0 0 0 0 0 22 East Water Service Improvements CS 3 (Gulley, PS, Goshen Lines) 0 5,304,500 0 0 0 0 23 Ila/Oaks Manor/Persimmon Waterline Replacements 927,000 0 0 0 0 0 24 Western Park Waterline Replacement 309,000 0 0 0 0 0 25 N. College Waterline Replacement- upgrade from 8" to 12" 0 0 2,185,400 0 0 0 26 Total Capital Improvement Program 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 (a) Capital costs reflect 3%annual inflation starting in 2021. Table W - 7 - Water Projected O&M Expenses 1 Personal Costs 3,433,900 3,580,100 3,732,600 3,891,600 4,057,400 4,230,400 2 Materials and Supplies 968,100 997,100 1,027,000 1,057,800 1,089,600 1,122,200 3 Services and Charges 9,994,600 10,294,400 10,603,300 10,921,400 11,249,000 11,586,500 4 Motorpool 837,100 862,200 888,000 914,700 942,100 970,400 5 Cost Allocation 631,100 650,000 669,500 689,600 710,300 731,600 6 Maintenance 85,800 88,400 91,100 93,800 96,600 99,500 7 8 Total %Change 15,950,600 1.91% 16,472,200 3.27% 17,011,500 3.27% 17,568,900 3.28% 18,145,000 3.28% 18,740,600 3.28% BLACK & VEATCH I Appendix 1: Water Tables Page 255 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 8 - Capital Program Financing S S S S S S Sources of Funds 1 Funds Available at Beginning of Year 500,200 506,800 501,700 501,700 503,600 508,700 2 Cash Financing of Capital Projects 5,460,000 9,050,000 6,860,000 6,110,000 6,180,000 6,920,000 3 Transfer from Impact Fee Fund 6,432,200 417,800 1,447,900 84,400 86,900 0 4 Subtotal 12,392,400 9,974,600 8,809,600 6,696,100 6,770,500 7,428,700 Application of Funds 5 Major Capital Improvements 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 6 Subtotal 11,885,600 9,472,900 8,307,900 6,192,500 6,261,800 6,925,500 7 End of Year Balance 506,800 501,700 501,700 503,600 508,700 503,200 8 Capital Reserve EOY Balance - Cumulative 12,915,000 8,453,000 6,559,000 5,789,000 5,359,000 4,634,000 BLACK & VEATCH I Appendix 1: Water Tables 10-6 Page 256 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 9 - Water Operating Cash Flow 1 Revenues Revenue Under Existing Rates 21,186,600 21,800,700 22,087,800 22,381,200 22,680,800 22,986,900 2 Indicated Revenue Increases 0% Increase Effective January 1, 2022 0 0 0 0 0 3 0% Increase Effective January 1, 2023 0 0 0 0 0 4 3 % Increase Effective January 1, 2024 0 0 615,500 680,400 689,600 5 6 3 % Increase Effective January 1, 2025 3% Increase Effective January 1, 2026 0 0 0 0 0 0 642,400 0 710,300 670,600 7 Total Revenue from Rates 21,186,600 21,800,700 22,087,800 22,996,700 24,003,600 25,057,400 8 Other Revenues (a) 533,100 641,500 644,200 649,800 655,800 662,300 9 Total Revenue 21,719,700 22,442,200 22,732,000 23,646,500 24,659,400 25,719,700 10 Expenses Operating Expenses 15,950,600 16,472,200 17,011,500 17,568,900 18,145,000 18,740,600 11 Bad Debt 105,900 109,000 110,400 115,000 120,000 125,300 12 PILOT 900,400 926,500 938,700 977,400 1,020,200 1,064,900 13 Safe Drinking Water Fee 230,000 233,800 237,800 241,800 245,900 250,200 14 Debt Service 0 0 0 0 0 0 15 Total Expenses 17,186,900 17,741,500 18,298,400 18,903,100 19,531,100 20,181,000 16 Transfers Transfer to Shop Fund 33,000 0 0 0 0 0 17 Transfer to Operating Reserve 128,600 133,000 137,500 142,000 146,900 151,800 18 Cash Financing of Capital 5,460,000 9,050,000 6,860,000 6,110,000 6,180,000 6,920,000 19 Transfer to/from Capital Reserve -1,093,000 -4,479,000 -2,567,500 -1,505,000 -1,210,000 -1,522,000 20 Total Transfers 4,528,600 4,704,000 4,430,000 4,747,000 5,116,900 5,549,800 Fund Balance 21 Beginning Balance 99,400 103,600 100,300 103,900 100,300 111,700 22 Annual Operating Balance 4,200 -3,300 3,600 -3,600 11,400 -11,100 23 Ending Fund Balance 103,600 100,300 103,900 100,300 111,700 100,600 Performance Metrics 24 Debt Service Coverage NA NA NA NA NA NA 25 0&M Reserve Balance (Days) (b) Q 900 900 900 900 900 90 (a) Includes interest income on operating fund balance. (b) Mininum requirement is 90 days of following year's Operating Expenses. BLACK & VEATCH I Appendix 1: Water Tables Page 257 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 10 - Water Fund Balances S $ $ $ S S Operating Funds 1 O&M Reserve Balance (a) 4,061,600 4,194,600 4,332,100 4,474,100 4,621,000 4,772,800 2 Operating Fund Balance (b) 103,600 100,300 103,900 100,300 111,700 100,600 3 Total (e) 4,165,200 4,294,900 4,436,000 4,574,400 4,732,700 4,873,400 Capital Funds 4 Capital Fund Balance (c) 506,800 501,700 501,700 503,600 508,700 503,200 5 Capital Reserve Fund Balance (d) 12,915,000 8,436,000 5,868,500 4,363,500 3,153,500 1,631,500 6 Total (e) 13,421,800 8,937,700 6,370,200 4,867,100 3,662,200 2,134,700 7 Impact Fee Fund Balance (e) 22,800 581,300 109,700 1,001,600 1,891,000 2,867,300 (a) Calculated as 90 days of followingyear's Operating Expenses. (b) Target mininum balance is $100,000 to account for any adjustments that may be needed to the O&M balance at the end of the year. (c) Target mininum balance is $500,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. BLACK & VEATCH I Appendix 1: Water Tables 10-8 Page 258 of 666 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Revised Draft 06/08/2022 Table W - 11- Water 2023 Cost of Service S Statement of Net Revenue Requirements (Cash Basis) ►j Fi 1 2 Revenue Requirements O&M Expenses Bad Debt Expense 17,011,500 110,400 17,011,500 110,400 3 PILOT 938,700 938,700 4 Debt Service 0 0 Other Expenditures & Transfers: Transfer to Shop Fund (Capital Outlay) 5 Transfer to Operating Reserve 137,500 137,500 6 Cash Funding of Capital Projects 6,860,000 6,860,000 7 Transferto Capital Reserve -2,567,500-2,567,500 8 Subtotal 18,198,100 4,292,500 22,490,600 Less Revenue Requirements Met from Other Sources 9 Other Revenues 10 Interest Earned 11 Net Balance Available 12 Full Year Rate Adjustment 13 Subtotal 14 Net Revenue Requirements to be Recovered by Restatement of Net Cost of Service (Utility Basis) 15 O&M Expenses 16 Depreciation 17 Return 18 Net Cost of Service 382,100 382,100 24,300 24,300 -3,600 -3,600 406,400 -3,600 402,800 17,791,700 4,296,100 22,087,800 17,791,700 17,791,700 2,820,100 2,820,100 17,791,700 4,296,100 22,087,800 BLACK & VEATCH I Appendix 1: Water Tables Page 259 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 12 - Water 2023 Allocation of Net Plant Investment to Functional Cost Components s s s s s s s s s s Net Plant Investment: 1 Water Land and Land Rights 2,191,756 1,043,693 1,148,063 2 Water Supply 6,819,846 3,247,546 3,572,300 3 Water Storage and Pumping 6,090,361 2,900,172 3,190,189 4 Water Transmission 26,043,791 12,401,805 13,641,986 5 Water Distribution 47,479,642 17,391,810 9,565,496 5,478,420 15,043,916 6 Water Meters 3,289,003 3,289,003 7 Fire Hydrants 7,535,573 7,535,573 8 Water General System 4,537,529 761,641 837,805 925,847 581,994 249,960 836,462 343,820 9 Total Net Plant Investment 103,987,502 17,454,685 19,200,154 0 21,217,829 13,337,679 5,728,380 19,169,381 0 7,979,393 Table W - 13 - Water 2023 Allocation of Net Annual Depreciation to Functional Cost Components Net Depreciation Expense: 1 Water Land and Land Rights 2 Water Supply 277,295 132,045 145,250 3 Water Storage and Pumping 219,139 4 Water Transmission 706,125 336,250 369,875 5 Water Distribution 1,134,421 6 Water Meters 169,405 7 Fire Hydrants 215,879 8 Water General System 97,807 16,825 18,508 9 Total Net Depreciation Expense 2,820,070 485,120 533,632 104,352 114,787 415,539 228,546 130,895 359,441 169,405 215,879 18,679 12,336 4,703 19,001 7,756 0 538,570 355,669 135,598 547,847 0 223,635 Table W - 14 - Water 2023 Allocation of O&M Expenses to Functional Cost Components s s s s s s s s s s s 1 Water Purchased 9,611,754 4,577,026 5,034,728 2 Water Storage and Pumping 269,987 98,896 108,786 62,305 3 Water Distribution (a) 3,105,785 1,005,654 1,251,415 716,720 100,939 31,058 4 Meter Services(b) 1,007,563 1,007,563 5 Customer Billing(c) 1,051,559 1,051,559 6 All Other Cost 3,151,452 958,637 1,054,501 231,343 294,888 163,163 211,029 220,244 21,141 6,505 7 Subtotal 18,198,100 5,535,663 6,089,229 0 1,335,894 1,645,089 942,187 1,218,592 1,271,804 122,079 37,563 Less: 8 Water Connection Fees(d) 164,700 164,700 9 Other Income Sources 241,700 89,707 80,875 17,743 21,949 12,514 16,892 1,621 499 10 Subtotal 406,400 89,707 80,875 17,743 21,849 12,514 164,700 16,892 1,621 499 11 Net O&M Expenses 17,791,700 5,445,956 6,009,355 1,318,151 1,623,240 929,674 1,053,892 1,254,912 120,458 37,064 (a) 3.2511 of 2020 water repair costs was associated with hydrants. (b) Includes costs for Meter Reading and Meter Maintenance and Backflow prevention (c) Includes costs under Utilities Financial Services (d) Includes revenues from Water Connection Fees and Rural Water Connection Fees BLACK & VEATCH I Appendix 1: Water Tables Page 260 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 15 - Water 2023 Estimated Units of Service 1,000 gal. 1,000 ga 1. 1,000 gal. 1,000 ga 1. 1,000 ga 1. 1,000 ga 1. Eq-.Meters Bills =quiv. HydrantEqum Hydrants (1)/365 (2)z(3) (4)- (2) (2)X (6) (7)-(4) Inside City 1 Residential 1,800,801 4,934 250% 12,334 7,401 370% 18,255 5,920 34,939 437,192 2 Non -Residential 827,079 2,266 240% 5,438 3,172 355% 8,044 2,606 6,761 41,712 3 Industrial 401,767 1,101 200% 2,201 1,101 295% 3,247 1,046 261 252 4 Irrigation 248,556 681 240% 1,634 953 355% 2,417 783 3,141 25,333 5 Subtotal 3,278,204 8,981 21,608 12,627 31,964 10,355 45,102 504,489 Fire Protection 6 Public 4,201 4,201 10,083 5,882 4,035 7 Private 491 491 1,179 688 472 8 Subtotal 3,278,204 8,981 26,300 17,319 43,226 16,925 45,102 504,489 4,035 472 Outside City Farmington 9 Residential 85,288 234 250% 584 350 370% 865 280 1,762 23,614 30 Non -Residential 17,853 49 240% 117 68 355% 174 56 245 2,431 11 Industrial 200% 295% 12 Irrigation 1,359 4 240% 9 5 355% 13 4 46 480 13 Subtotal 104,500 286 710 424 1,051 341 2,053 26,525 Greenland 14 Residential 19,818 54 250% 136 81 370% 201 65 458 5,676 15 Non -Residential 4,298 12 240% 28 16 355% 42 14 59 588 16 Industrial 200% 295% 17 Imgation 1,230 3 240% 8 5 355% 12 4 20 96 18 Subtotal 25,345 69 172 103 251 83 537 6,360 Washington County/Growth 19 Residential 198,114 543 250% 1,357 814 370% 2,008 651 2,618 34,384 20 Non -Residential 24,123 66 240% 159 93 355% 235 76 109 1,368 21 Industrial 200% 295% 22 Irrigation 14,574 40 240% 96 56 355% 142 46 188 1,884 23 Subtotal 236,811 649 1,611 963 2,385 773 2,915 37,635 Johnson 24 Residential 6,718 18 250% 46 28 370% 68 22 158 2,064 26 Non -Residential 8,320 23 240% 55 32 355% 81 26 35 240 27 Industrial 200% 295% 28 Irrigation 77 0 240% 1 0 355% 1 0 3 24 29 Subtotal 15,115 41 101 60 150 49 196 2,328 Goshen/White River 30 Residential 84,663 232 250% 580 348 370% 858 278 1,054 15,447 31 Non -Residential 11,837 32 240% 78 45 355% 115 37 52 768 32 Industrial 200% 295% 33 Irrigation 7,781 21 240% 51 30 355% 76 25 86 931 34 Subtotal 104,281 286 709 423 1,049 340 1,192 17,146 Fire Protection 35 Public 696 696 1,669 973 668 36 Private 12 12 29 17 12 37 Subtotal 486,052 1,332 4,012 2,680 6,588 2,575 6,892 89,994 668 12 38 Total Retail 3,764,256 10,313 30,312 19,999 49,813 19,501 51,994 594,483 Wholesale 39 Elkins 75,031 206 240% 493 288 355% 730 236 23 12 40 Mount Olive 62,062 170 240% 408 238 355% 604 196 38 24 41 West Fork 65,226 179 240% 429 250 355% 634 206 23 12 42 RDA/WWA 240% 355% 48 43 Subtotal 202,319 554 1,330 776 2,968 637 83 96 44 Subtotal (Inside City) 3,278,204 8,981 26,300 17,319 43,226 16,925 45,102 504,489 4,035 472 45 Subtotal (Outside City) 486,052 1,332 4,012 2,680 6,588 2,575 6,892 89,994 668 12 46 Subtotal (Wholesale) 202,319 554 1,330 776 1,968 637 83 96 47 Total System 3,966,575 10,867 31,643 20,775 51,781 20,138 52,077 594,579 4,703 483 BLACK & VEATCH I Appendix 1: Water Tables Page 261 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 16 - Water 2023 Unit Cost of Service $ 1,000 gs 1. 1,000 glad. 1,000 gpd. 1,000 ga 1. 1,000 gpd. 1,000 gpd. Equiv. Meters Bills Hydrants Hydrants Units of Service 1 Inside City 3,278,204 17,319 16,925 3,278,204 17,319 16,925 45,102 504,489 4,035 472 2 Outside City 688,371 3,456 3,213 486,052 2,680 2,575 6,975 90,090 668 12 3 Total System 3,966,575 20,775 20,138 3,764,256 19,999 19,501 52,077 594,579 4,703 483 Costs of Service Net Operating Costs 4 Total -$ 17,791,700 5,445,956 6,008,355 0 1,318,151 1,623,240 929,674 1,053,892 1,254,912 120,458 37,064 5 Unit Cost - $/unit 1.37 289.20 0.00 0.35 81.16 47.67 20.24 2.11 25.61 76.68 Depreciation Expense 6 Total -$ 2,820,070 485,120 533,632 0 538,570 355,669 135,598 547,947 223,635 7 Unit Cost - $/unit 0.12 25.69 0.00 0.14 17.78 6.95 10.52 47.55 Net Plant Investment 8 Total -$ 103,987,502 17,454,685 19,200,154 0 21,217,829 13,337,679 5,728,380 19,169,381 7,879,393 9 Unit Cost - $/unit 4.40 924.18 0.00 5.64 666.90 293.75 368.09 1,675.40 Return on Investment 10 Inside City, Unit Return- $/unit 0.02 4.29 0.00 0.03 3.10 1.36 1.71 7.78 11 Outside City, Unit Return - $/Unit 0.31 64.69 0.00 0.39 46.68 20.56 25.77 117.28 Total Return 12 Inside City -$ 412,445 67,007 74,347 0 85,831 53,650 23,094 77,115 31,401 13 Outside City - $ 1,063,585 212,040 223,605 0 191,780 125,131 52,959 179,730 78,342 14 Total Return -$ 1,476,030 279,046 297,952 0 277,610 178,781 76,053 256,845 109,743 Total Unit Cost of Service 15 Inside City Unit Cost - $/unit 1.52 319.18 0.00 0.52 102.05 55.99 32.47 2.11 80.95 76.68 16 Outside City Unit Cost - $/unit 1.80 379.58 0.00 0.89 145.63 75.19 56.52 2.11 190.44 76.68 17 Inside City- Cost of Service - $ 17,806,421 4,968,786 5,527,935 0 1,702,806 1,767,336 947,674 1,464,315 1,064,768 326,620 36,179 18 Outside City- Cost of Service - $ 4,281,379 1,241,336 1,312,003 0 431,525 390,353 193,649 394,269 190,144 127,215 885 19 Total Cost of Service -$ 22,087,800 6,210,122 6,839,938 0 2,134,331 2,157,689 1,141,324 1,858,594 1,254,912 453,935 37,064 BLACK & VEATCH I Appendix 1: Water Tables Page 262 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 17 - Water 2023 Cost of Service by Customer Class Inside City 1 Residential 9,170,800 1,473,200 10,644,000 11,194,200 -4.9% 2 Non -Residential 3,473,000 557,900 4,030,800 3,476,000 16.0% 3 Industrial 1,348,900 216,700 1,565,600 1,196,700 30.8% 4 Irrigation 1,106,700 177,800 1,284,500 1,456,300 -11.8% Fire Protection 5 Public 2,425,500 -2,425,500 6 Private 281,500 281,500 967,600 -70.9% 7 Subtotal 17,806,400 100 17,806,400 18,290,800 -2.6% Outside City 8 Residential 2,524,400 469,500 2,994,000 2,674,900 11.9% 9 Non -Residential 368,000 68,400 436,500 333,000 31.1% 10 Industrial 0.0% 11 Irrigation 150,200 27,900 178,200 177,900 0.2% Fire Protection 12 Public 565,900-565,900 13 Private 8,500 8,500 27,100 -68.6% 14 Subtotal 3,617,000 -100 3,617,200 3,212,900 12.6% Wholesale 15 Elkins 245,800 245,800 216,200 13.7% 16 Mount Olive 204,500 204,500 179,800 13.7% 17 West Fork 213,900 213,900 188,100 13.7% 18 RDA/WWA 19 Subtotal Wholesale 0 0 0 0.0% 664,200 0 664,200 584,100 13.7% 20 Total Retail 21,423,400 0 21,423,600 21,503,700 -0.4% 21 Total Wholesale 664,200 0 664,200 584,100 13.7% 22 Total 22,087,600 0 22,087,800 22,087,800 0.0% BLACK & VEATCH I Appendix 1: Water Tables Page 263 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 18 - Water Proposed 2023 Rates Existing Water Rates Effective January 1, 2022 Monthly Base Charge Proposed Water Rates Effective January 1, 2023 Monthly Base Charge Inside Outside Meter Size C ity City Inches $/month $/month Wholesale $/month Inside City Private Fire $/month Outside City Private Fire $/month Inside Meter Size__��L_Q" Inches $/month Outside $/month Wholesale $/month Inside City Private Fire $/month Outside Private Firm $/month 5/8 6.59 7.54 8.31 5/8 6.59 7.54 8.31 3/4 6.59 7.54 8.31 3/4 6.59 7.54 8.31 1 9.14 10.52 11.49 9.75 11.68 1 9.14 12.26 12.26 9.75 11.68 1 1/2 15.93 18.31 20.00 10.17 12.10 1 1/2 15.93 24.22 24.22 10.17 12.10 2 23.20 26.66 29.07 20.33 23.37 2 23.20 33.52 33.52 20.33 23.37 3 54.05 62.18 64.38 30.48 35.06 3 54.05 69.84 69.84 30.48 35.06 4 89.50 102.93 112.25 60.97 70.11 4 89.50 102.93 112.25 60.97 70.11 6 178.99 205.82 212.76 169.34 197.74 6 178.99 205.82 212.76 169.34 197.74 8 268.41 308.67 332.91 355.65 409.00 8 268.41 308.67 332.91 355.65 409.00 10 Volume Charge 609.68 701.11 10 Volume Charge 609.68 701.11 Inside Monthly Water Usage city 1,000 ga I. 1,000 ga I. Outside city 1,000 gal. Wholesalel 1,000 ga I. 1,000 ga I. Inside city 1,000 gal. Outside city 1,000 gal. Wholesale 1,000 gal. Residential Residential 0 - 2,000 Gallons 3.51 4.04 0 - 2,000 Gallons 3.30 4.47 2,000 - 15,000 Gallons 4.65 5.35 2,000 - 15,000 Gallons 4.27 5.91 Over 15,000 Gallons 6.59 7.54 Over 15,000 Gallons 6.20 8.38 Non -Residential Non -Residential First 300,000 Gallons 3.79 4.38 First 300,000 Gallons 3.93 5.05 Over 300,000 Gallons 3.39 3.90 Over 300,000 Gallons 3.93 5.05 Major Industrial Major Industrial All Usage 2.96 3.40 All Usage 3.14 3.49 Irrigation Irrigation First 300,000 Gallons 5.04 5.80 First 300,000 Gallons 4.29 5.43 Over 300,000 Gallons 4.53 5.22 Over 300,000 Gallons 4.29 5.43 Wholesale Wholesale Reduced Peak Demand 2.87 Reduced Peak Demand 3.16 Peak Demand 3.20 Peak Demand 3.16 BLACK & VEATCH I Appendix 1: Water Tables 10-14 Page 264 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 19 - Water 2023 Cost of Service Under Proposed Rates Inside City 1 Residential 10,644,000 11,194,200 -4.9% 10,652,800 100% -5%-541,400 2 Non -Residential 4,030,800 3,476,000 16.0% 3,687,200 91% 6% 211,200 3 Industrial 1,565,600 1,196,700 30.8% 1,272,200 81% 6% 75,500 4 Irrigation 1,284,500 1,456,300 -11.8% 1,294,800 101% -11%-161,500 5 Subtotal 17,524,900 17,323,200 1.2% 16,907,000 96% -2%-416,200 Outside City 6 Residential 2,994,000 2,674,900 11.9% 2,903,900 97% 9% 229,000 7 Non -Residential 436,500 333,000 31.1% 387,400 89% 16% 54,400 8 Irrigation 178,200 177,900 0.2% 172,900 97% -3% -5,000 9 Subtotal 3,608,700 3,185,800 13.3% 3,464,200 96% 9% 278,400 Private Fire 10 Inside City 281,500 967,600 -70.9% 967,600 344% 0% 0 11 Outside City 8,500 27,100 -68.6% 27,100 319% 0% 0 12 Subtotal 290,000 994,700 -70.8% 994,700 343% 0% 0 Wholesale 13 Elkins 245,800 216,200 13.7% 238,400 97% 10% 22,200 14 Mount Olive 204,500 179,800 13.7% 198,300 97% 10% 18,500 15 West Fork 213,900 188,100 13.7% 207,500 97% 10% 19,400 16 RDA/WWA 0 0 0 0% 0% 17 Subtotal 664,200 584,100 13.7% 644,200 97% 10% 60,100 18 Total 22,087,800 22,087,800 0.0% 22,010,100 100% 0%-77,700 BLACK & VEATCH I Appendix 1: Water Tables Page 265 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table W - 20 - Water 2023 Bill Impact Line No. Residential 1 Meter Size Inches 3/4 Monthly Usage 1,000ga1. 0.5 Existing Rates $ 9.91 Inside City Proposed Rates $ 8.24 increase / increase Decrease $ -1.67 / Decrease -16.9% Existing Rates $ 11.36 Outside City Proposed IncreaARIM Rates $ 9.78 Decrease $ -1.59 -14.0% 2 3/4 2 13.42 13.19 -0.23 -1.7% 15.40 16.48 1.08 7.0% 3 3/4 4 22.72 21.73 -0.99 -4.4% 26.10 28.30 2.20 8.4% 4 3/4 8 41.32 38.81 -2.51 -6.1% 47.50 51.94 4.44 9.3% 5 3/4 10 50.62 47.35 -3.27 -6.5% 58.20 63.76 5.56 9.6% 6 3/4 15 73.87 68.70 -5.17 -7.0% 84.95 93.31 8.36 9.8% Non -Residential 7 3/4 10 44.30 45.89 1.59 3.6% 51.12 58.04 6.92 13.5% 8 3/4 20 82.20 85.19 2.99 3.6% 94.92 108.54 13.62 14.3% 9 1 50 198.37 205.64 7.27 3.7% 229.21 264.76 35.55 15.5% 10 1 100 387.87 402.14 14.27 3.7% 448.21 517.26 69.05 15.4% 11 11/2 50 204.97 212.43 7.46 3.6% 236.78 276.72 39.94 16.9% 12 1 1/2 100 394.47 408.93 14.46 3.7% 455.78 529.22 73.44 16.1% 13 2 100 401.52 416.20 14.68 3.7% 463.88 538.52 74.64 16.1% 14 2 500 1,837.52 1,988.20 150.68 8.2% 2,119.88 2,558.52 438.64 20.7% Industrial 15 2 100 318.52 337.20 18.68 5.9% 362.52 382.52 20.00 5.5% 16 2 1,000 2,982.52 3,163.20 180.68 6.1% 3,422.52 3,523.52 101.00 3.0% 17 4 500 1,566.89 1,659.50 92.61 5.9% 1,786.89 1,847.93 61.04 3.4% 18 4 1,500 4,526.89 4,799.50 272.61 6.0% 5,186.89 5,337.93 151.04 2.9% 19 6 2,500 7,573.78 8,028.99 455.21 6.0% 8,673.78 8,930.82 257.04 3.0% 20 6 5,000 14,973.78 15,878.99 905.21 6.0% 17,173.78 17,655.82 482.04 2.8% 21 6 10,000 29,773.78 31,578.99 1,805.21 6.1% 34,173.78 35,105.82 932.04 2.7% BLACK & VEATCH I Appendix 1: Water Tables Page 266 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 11.0 Appendix 2: Wastewater Tables Table S - 1 - Wastewater Projected Accounts Inside City 1 Residential 34,600 35,200 35,800 36,400 37,000 37,700 2 Non -Residential 2,900 2,900 2,900 2,900 2,900 2,900 3 Industrial 21 21 21 21 21 21 4 Subtotal 37,521 38,121 38,721 39,321 39,921 40,621 Outside City 5 Residential 2,400 2,400 2,500 2,500 2,500 2,500 6 Non -Residential 184 184 184 184 184 184 7 Industrial 0 0 0 0 0 0 8 Subtotal 2,584 2,584 Wholesale 9 Elkins 2 2 10 West Fork 1 1 11 Subtotal 2 2 11 Total 40,107 40,707 12 % Change 1.52% 1.50% 2,684 2,684 2,684 2,684 2 2 2 2 1 1 1 1 2 2 2 2 41,407 42,007 42,607 43,307 1.72% 1.45% 1.43% 1.64% Table S - 2 - Wastewater Projected Billed Volume (1,000 Gallons) 1,000 ga I. 1,000 ga I. 1,000 ga I. 1,000 gal. 1,000 gal. 1,000 gal. Inside City 1 Residential 1,861,300 1,741,200 1,771,800 1,802,800 1,834,400 1,866,500 2 Non -Residential 626,900 698,700 698,600 698,600 698,600 698,600 3 Industrial 318,500 396,700 396,700 396,700 396,700 396,700 4 Subtotal 2,806,700 2,836,600 2,867,100 2,898,100 2,929,700 2,961,800 Outside City 5 Residential 94,500 97,400 98,700 100,100 101,400 102,800 6 Non -Residential 15,300 15,000 15,000 15,000 15,000 15,000 7 Industrial 0 0 0 0 0 0 8 Subtotal 109,800 112,400 113,700 115,100 116,400 117,800 Wholesale 8 Elkins 81,000 81,000 81,000 81,000 81,000 81,000 9 West Fork 45,600 45,600 45,600 45,600 45,600 45,600 10 Subtotal 126,600 126,600 126,600 126,600 126,600 126,600 10 Total 3,043,100 3,075,600 3,107,400 3,139,800 3,172,700 3,206,200 11 % Change 2.30% 1.07% 1.03% 1.04% 1.05% 1.06% 0 0 3,100 100 0 0 100 n 3,200 7.98 % 155,100 -300 0 8,000 0 0 0 163,100 5.36% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 267 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 3 - Wastewater Existing Charges Existing Wastewater Rates Effective January 1, 2022 Inches $/month $/month $/month 5/8 18.28 18.28 16.74 3/4 18.28 18.28 16.74 1 23.74 33.92 31.28 1 1/2 38.77 60.37 55.50 2 55.43 79.73 73.45 3 128.73 184.24 169.29 4 212.13 303.44 278.93 6 420.39 601.46 553.70 8 628.73 899.76 826.81 1,000 gal. 1,000 gal. 1,000 gal. 1,000 ga I. Residential First 2,000 Gallons 4.35 > 2,000 Gallons 5.80 All Usage 8.18 7.52 Non -Residential All Usage 4.40 8.18 7.52 Major Industrial All Usage 4.71 8.18 7.52 Wholesale 85% of metered water usage 5.19 Above 85% of metered water 2.71 Surcharge BOD - $/Ib for strength in excess of 300 ppm 0.4352 TSS - $/Ib for strength in excess of 300 ppm 0.3056 BLACK & VEATCH l Appendix 2: Wastewater Tables Page 268 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 4 - Wastewater Projected Revenues at Existing Rates S S S S S S Inside City 1 Residential 16,696,700 16,719,800 17,013,000 17,310,700 17,613,700 17,921,900 2 Non -Residential 3,505,200 3,926,200 3,926,100 3,926,100 3,926,100 3,926,100 3 Industrial 1,477,500 1,890,100 1,890,100 1,890,100 1,890,100 1,890,100 4 Subtotal 21,679,400 22,536,100 22,829,200 23,126,900 23,429,900 23,738,100 Outside City 5 Residential 1,177,400 1,242,000 1,258,300 1,274,800 1,291,700 1,308,800 6 Non -Residential 158,100 160,400 160,400 160,400 160,400 160,400 7 Industrial 0 0 0 0 0 0 8 Subtotal 1,335,500 1,402,400 1,418,700 1,435,200 1,452,100 1,469,200 Wholesale 9 Elkins 407,300 419,500 419,500 419,500 419,500 419,500 10 West Fork 229,400 236,200 236,200 236,200 236,200 236,200 11 Subtotal 636,700 655,700 655,700 655,700 655,700 655,700 12 Surcharge 810,300 834,600 834,600 834,600 834,600 834,600 13 Total 24,461,900 25,428,800 25,738,200 26,052,400 26,372,300 26,697,600 14 % Change 4.90% 3.95% 1.22% 1.22% 1.23% 1.23% (a) Reflects 3.0% revenue increase effective January 1, 2022. Table S - 5 - Wastewater Projected Other Revenues 1 2 Sewer Impact Fee Rev Sewer Sales Not on Cc S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 S 743,900 11,800 3 Sewer Connection Fee 47,900 47,900 47,900 47,900 47,900 47,900 4 WWTP Hay Sales 134,800 134,800 134,800 134,800 134,800 134,800 5 WWTP Biosolids/Fertil 54,900 54,900 54,900 54,900 54,900 54,900 6 WWTP WaterTreatme 180,800 180,800 180,800 180,800 180,800 180,800 7 Penalties 123,000 246,100 246,100 246,100 246,100 246,100 8 9 Total %Change 1,297,100 -1.52% 1,420,200 9.49% 1,420,200 0.00% 1,420,200 0.00% 1,420,200 0.00% 1,420,200 0.00% 2,058,700 13 0 133,700 19,000 24,300 2,235,700 9.14 % 0 0 0 0 0 0 123,100 123,100 9.49 % BLACK & VEATCH I Appendix 2: Wastewater Tables Page 269 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 6 - Wastewater Capital Improvement Program 1 Sanitary Sewer Rehabilitation 2,956,100 3,044,800 3,136,100 3,230,200 3,327,100 0 2 Plant Pumps and Equipment -W.W.T.P. 515,000 530,500 546,400 562,800 579,600 0 3 W.W.T. P. Building Improvements 1,699,500 1,750,500 163,900 168,800 173,900 0 4 Upgrade/Replace Lift Stations -W.W.T.P. 309,000 318,300 327,800 337,700 347,800 0 5 Lake Sequoyah Sediment Removal/Dredging 515,000 530,500 546,400 562,800 579,600 0 6 Wastewater Treatment/Water Quality Improvement! 103,000 106,100 109,300 112,600 115,900 0 7 Wastewater Impact Fee Improvements 309,000 318,300 327,800 337,700 347,800 0 8 Utilities Financial Services Improvements 0 11,100 3,300 1,700 8,700 0 9 Water/Sewer Relocations - Bond Projects 174,600 265,200 273,200 281,400 289,800 0 10 Water/Sewer Impact Fee Cost Sharing 0 79,600 82,000 84,400 86,900 0 11 Utilities Technology Improvements 0 228,100 234,900 130,000 10,400 0 12 Water/Sewer Building -Office Improvements 0 26,500 27,300 28,100 29,000 0 13 Water/Sewer Equipment Expansions 0 26,500 27,300 28,100 29,000 0 14 Water & Sewer Rate/Operational Studies 0 10,600 10,900 11,300 11,600 0 15 Phosphorus Standards Management 0 26,500 27,300 28,100 29,000 0 16 Water& Sewer Technology Equipment Replacements 0 0 0 0 0 0 17 Water & Sewer Improvements Defined By Study 0 0 0 0 0 0 18 Biosolids Dryer Replacement 0 0 3,278,200 9,004,100 9,274,200 9,552,400 19 Filter Cell Upgrade/Replacement at Noland WWTP 0 0 0 0 0 1,432,900 20 Upgrade Automation at both WWTPs 0 0 0 0 0 1,671,700 21 22 23 CIPP of 36" Sewer Line from Armstrong Ave to Nolan Bypass Sewer Fulbright & North Gregg Hamestring Lift Station Bottle Neck Resolution 0 1,442,000 0 0 0 848,700 0 0 0 0 0 0 0 0 0 1,194,100 0 0 24 Total Capital Improvement Program 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 (a) Capital costs reflect 3% annual inflation starting in 2021. Table S - 7 - Wastewater Projected O&M Expenses 1 Personal Costs 3,074,800 3,205,800 3,342,400 3,484,900 3,633,500 3,788,600 2 Materials and Supplies 724,700 746,400 768,800 791,800 815,600 840,100 3 Services and Charges 6,080,800 6,263,300 6,451,200 6,644,700 6,844,000 7,049,400 4 WWTP Contract 3,995,600 4,115,500 4,238,900 4,366,100 4,497,100 4,632,000 5 Motorpool 1,032,500 1,063,400 1,095,300 1,128,200 1,162,100 1,196,900 6 Cost Allocation 680,700 701,200 722,200 743,900 766,200 789,200 7 Maintenance 84,800 87,400 90,000 92,700 95,500 98,300 8 9 Total %Change 15,673,900 0.81% 16,183,000 3.25% 16,708,800 3.25% 17,252,300 3.25% 17,814,000 3.26% 18,394,500 3.26% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 270 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 8 - Wastewater Cash Financed Capital Sources of Funds 1 Funds Available at Beginning of Year 504,100 501,900 506,700 504,400 506,700 501,100 2 Cash Financing of Capital Projects 6,270,000 6,880,000 8,710,000 14,490,000 14,800,000 13,850,000 3 Transfer from Impact Fee Fund 1,751,000 1,246,600 409,800 422,100 434,700 0 4 Subtotal 8,525,100 8,628,500 9,626,500 15,416,500 15,741,400 14,351,100 Application of Funds 5 Major Capital Improvements 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 6 Subtotal 8,023,200 8,121,800 9,122,100 14,909,800 15,240,300 13,851,100 7 End of Year Balance 8 Capital Reserve EOY Balance- Cumulative Table S - 9 - Wastewater Onerating Cash Flow 501,900 506,700 504,400 506,700 501,100 500,000 19,995,000 21,737,000 22,105,000 17,205,000 12,555,000 9,445,000 Revenues Revenues Under Existing Rates Revenue Increases 0% Increase Effective January 1, 2022 24,461,900 25,428,800 0 25,738,200 0 26,052,500 0 26,372,200 0 26,697,600 0 0% Increase Effective January 1, 2023 0 0 0 0 0 3 % Increase Effective January 1, 2024 0 0 716,400 791,200 800,900 3 % Increase Effective January 1, 2025 0 0 0 747,000 825,000 3 % Increase Effective January 1, 2026 0 0 0 0 778,900 Total Revenue from Rates 24,461,900 25,428,800 25,738,200 26,768,900 27,910,400 29,102,400 Other Revenues (a) 594,700 720,500 719,400 721,600 724,200 727,000 Total Revenues 25,056,600 26,149,300 26,457,600 27,490,500 28,634,600 29,829,400 Expenses Operating Expenses 15,673,900 16,183,000 16,708,800 17,252,300 17,814,000 18,394,500 Bad Debt 122,300 127,100 128,700 133,800 139,600 145,500 PILOT 1,039,600 1,080,700 1,093,900 1,137,700 1,186,200 1,236,900 Debt Service 0 0 0 0 0 0 Total Expenses 16,835,800 17,390,800 17,931,400 18,523,800 19,139,800 19,776,900 Transfers Transfer to Shop Fund 33,000 0 0 0 0 0 Transfer to Operating Reserve 125,500 129,700 134,000 138,500 143,100 147,900 Cash Financing of Capital 6,270,000 6,880,000 8,710,000 14,490,000 14,800,000 13,850,000 Transfer to/from Capital Reserve 1,793,000 1,742,000 -312,000 -5,670,000 -5,450,000 -3,940,000 Total Transfers Fund Balance Beginning Balance 8,221,500 106,700 8,751,700 106,000 8,532,000 112,800 8,958,500 107,000 9,493,100 115,200 10,057,900 116,900 Annual Operating Balance -700 6,800 -5,800 8,200 1,700 -5,400 Ending Fund Balance 106,000 112,800 107,000 115,200 116,900 111,500 Performance Metrics Debt Service Coverage NA NA NA NA NA NA 0&M Reserve Balance (Days) O 90.00 lO 90.00 0 90.00 l0 90.00 0 90.00 lO 90.00 Includes interest income on operatingfund balance. Mininum requirement is 90 days of following year's Operating Expenses. BLACK & VEATCH I Appendix 2: Wastewater Tables Page 271 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 10 - Wastewater Projected Fund Balances Operating Funds 1 O&M Reserve Balance (a) 3,990,300 4,120,000 4,254,000 4,392,500 4,535,600 4,683,500 2 Operating Fund Balance (b) 106,000 112,800 107,000 115,200 116,900 111,500 3 Total (e) 4,096,300 4,232,800 4,361,000 4,507,700 4,652,500 4,795,000 Capital Funds 4 Capital Fund Balance (c) 501,900 506,700 504,400 506,700 501,100 500,000 5 Capital Reserve Fund Balance (d) 19,995,000 21,737,000 21,425,000 15,755,000 10,305,000 6,365,000 6 Total (e) 20,496,900 22,243,700 21,929,400 16,261,700 10,806,100 6,865,000 7 Impact Fee Fund Balance (e) 4,437,800 3,935,100 4,269,200 4,591,000 4,900,200 5,644,100 (a) Calculated as 90 days of following year's Operating Expenses. (b) Target mininum balance is $100,000 to account for any adjustments that may be needed to the 0&M balance at the end of the year. (c) Target mininum balance is $500,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. Table S - 11- Wastewater 2023 Cost of Service Statement of Net Revenue Requirements (Cash Basis) Revenue Requirements 1 0&M Expenses 16,708,800 16,708,800 2 Bad Debt 128,700 128,700 3 PILOT 1,093,900 1,093,900 4 Debt Sevice 0 0 Other Expenditures & Transfers: Transferto Shop Fund (Capital Outlay) 0 0 5 Transfer to Operating Reserve 134,000 134,000 6 Cash Funding of Capital Projects 8,710,000 8,710,000 7 Transfer to Capital Reserve (312,000) (312,000) 8 Subtotal 18,065,400 8,398,000 26,463,400 Less Revenue Requirements Met from Other Sources 9 Other Revenues and Adjustments 676,300 676,300 10 Interest Earned 43,100 43,100 11 Net Balance Available 12 Full Year Rate Adiustment 13 Subtotal 14 Net Revenue Requirements to be Recovered by Rates Restatement of Net Cost of Service (Utility Basis) 5,800 5,800 719,400 5,800 725,200 17,346,000 8,392,200 25,738,200 15 O&M Expenses 17,346,000 17,346,000 16 Depreciation 8,259,600 8,259,600 17 Return 132,600 132,600 18 Net Cost of Service 17,346,000 8,392,200 25,738,200 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 272 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 12 - Wastewater 2023 Allocation of Net Plant Investment s s s s s s s s s s s s s Net Plant Investment: 1 Sewer Collection 106,713,735 43,521,511 63,192,224 2 Sewer Connections 319,997 319,887 3 Water Meters 2,741,021 2,741,021 4 Owl Creek Lift Station and Force Main 14,103 14,103 5 Lift Stations 5,257,834 5,257,834 Sewer Treatment Plant- Noland 6 Sewage Pumping 229,919 229,919 7 Mechanical Bar Screens 172,282 51,685 120,597 8 Grit Removal 9 Primary Sedimentation 10 Disinfection 1,694,829 1,694,829 11 Aeration Equipment 1,120,71A 560,352 560,352 12 Sludge Handling 400,690 220,380 180,311 13 Other Plant and Misc Equipment 961,187 510,038 221,733 229,416 14 General Treatment 14,870,670 7,890,861 3,430,472 3,549,337 Sewer Treatment Plant- West 15 Sewage Pumping 921,333 845,784 75,549 16Mechanical Bar Screens 169,727 13,918 46,743 109,066 17 Grit Removal 1,380,570 113,207 1,267,363 18 Primary Sedimentation 6,927,776 568,078 1,907,909 4,451,789 19 Disinfection 667,246 612,532 54,714 20 Aeration Equipment 1,490,202 122,197 684,003 684,003 21 Sludge Handling 34,604,278 2,837,551 17,471,700 14,295,027 22 Other Plant and Misc Equipment 3,425,729 108,225 280,910 Ip92,438 1,544,156 23 General Treatment 7,795,332 246,269 639,217 3,396,080 3,513,766 24 Sewer Land and Land Rights 6,358,594 1,917,514 132,595 2,484,085 148,797 823,260 851,789 554 25 General Plant 1,768,194 449,533 111,771 582,356 43,363 271,709 281,124 25,260 3,078 26 Total Net Plant Investment 199,995,842 51,146,392 12,372,823 66,258,665 0 4,897,501 0 30,578,464 0 31,638,096 0 2,766,281 337,622 Table S - 13 - Wastewater 2023 Allocation of Depreciation 5 5 5 5 5 S 5 Net Depreciation Ezpense: 1 Sewer Collection 2,890,542 1,178,862 1,711,680 2 Sewer Connections 22,463 22,463 3 Water Meters 141,180 141,180 4 Owl Creek Lift Station and Force Main 6,509 6,509 5 Lift Stations 113,991 113,991 Sewer Treatment Plant- Noland 6 Sewage Pumping 42,418 42,418 7 Mechanical Bar Screens 33,421 10,026 23,395 8 Grit Removal 9 Primary Sedimentation 10 Disinfection 282,757 282,757 11 Aeration Equipment 124,523 (1) 62,262 62,262 12 Sludge Handling 83,361 (1) 45,849 37,513 13 Other Plant and Misc Equipment 68,718 36,464 15,852 16,402 14 General Treatment 935,042 496,164 215,702 223,176 Sewer Treatment Plant- West 15 Sewage Pumping 117,218 107,606 9,612 16 Mechanical Bar Screens 55,071 4,516 15,167 35,388 17 Grit Removal 135,374 11,101 124,273 18 Primary Sedimentation 397,767 32,617 109,545 255,605 19 Disinfection 41,250 37,868 3,382 20 Aeration Equipment 140,345 1 11,508 64,418 64,418 21 Sludge Handling 2,080,224 170,578 1,050,3" 859,341 22 Other Plantand Misc Equipment 320,819 10,135 26,307 139,]67 144,610 23 General Treatment 54,927 1 1,735 4,504 23,929 24,758 24 Sewer Land and Land Rights 4,692 1,415 98 1,833 110 607 629 25 General Plam 166,944 42,443 10,553 54,983 4,094 25,653 26,542 2,385 291 26 Total NO Depreciation Ezpense 8,259,556 1,336,711 1,025,798 1,768,496 0 278,329 0 1,719,082 0 1,898,312 0 143,565 29,20 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 273 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 14 - Wastewater 2023 Allocation of O&M Expenses 1 Sewer Mains Maintenance 2,527,372 1,030,749 1,496,623 2 Waste --Treatment Plats 1,930,453 367,405 42,IS8 747,493 773,396 3 Wastewater Treatment Plats -Noland 5,578,707 1,183,574 2,160,139 2,234,994 4 Wastewater Treatment Plant -West 2,025,047 263,578 166,054 794,121 811,293 5 Lift Stations 990,432 990,432 6 Meter Operations (a) 1,716,051 1,716,051 7 Water& Sewer Connections 205,698 205,698 8 Operations and Administration 1,443,89] 194,900 174,975 144,317 20,078 355,990 368,326 165,476 19,835 9 All Other 0&M Cost 1,647,745 222,415 199,678 164,692 22,912 406,249 420,326 188,838 22,635 10 Subtotal 18,065,400 2,438,495 2,189,210 1,805,632 0 251,202 0 4,453,993 0 4,608,336 2,070,365 0 248,168 Less: Other Income Sources 11 Sewer Connection Fees 47,900 47,900 12 Other Income Sources 671,500 49,206 87,179 71,904 10,003 177,367 183,513 82,446 9,883 13 Subtotal 719,400 49,206 87,179 71,904 0 10,003 0 177,367 0 183,513 82,446 0 57,783 14 Net O&M Expenses 17,346,000 2,389,289 2,102,032 1,733,728 0 241,199 0 4,276,626 0 4,424,823 2,987,90 0 190,386 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 274 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 15 - Wastewater 2023 Units of Service 1,000gal. 1,000ga1. 1,000gal. Pounds Pounds Bills Equiv. Meters (2) + (3) Inside City 1 Residential 1,771,796 1,590,308 3,362,104 5,725,103 4,874,540 429,266 34,346 2 Non -Residential 698,638 250,840 949,478 2,179,024 1,765,193 34,296 5,157 3 Industrial 396,716 88,853 485,569 1,226,169 980,006 252 249 4 Subtotal 2,867,150 1,930,001 4,797,151 9,130,296 7,619,739 463,814 39,752 Outside City Farmington 5 Residential 77,284 77,958 155,242 251,513 216,205 21,806 1,603 6 Non -Residential 12,743 7,448 20,191 40,344 33,395 1,656 157 7 Industrial 8 Subtotal 90,027 85,406 175,432 291,857 249,600 23,462 Greenland 9 Residential 10,633 17,382 28,016 35,993 32,523 5,388 435 10 Non -Residential 2,212 1,830 4,041 7,114 6,020 480 22 11 Industrial 12 Subtotal 12,845 19,212 32,057 43,107 38,543 5,868 Washington County/ Growth Area 13 Residential 4,304 1,893 6,197 13,496 11,019 336 74 14 Non -Residential 67 67 14 28 24 15 Industrial 16 Subtotal 4,304 1,960 6,264 13,510 11,047 360 Johnson 17 Residential 6,479 6,692 13,171 21,119 18,191 1,884 151 18 Non -Residential 28 140 168 114 125 48 18 19 Industrial 20 Subtotal 6,507 6,832 13,339 21,233 18,316 1,932 21 Total Retail 2,974,326 2,036,578 5,010,904 9,478,770 7,918,929 493,504 39,752 Wholesale 22 Elkins 81,017 18,069 99,086 250,391 200,104 24 23 23 West Fork 45,625 10,171 55,796 141,008 112,687 12 23 24 Subtotal 126,642 28,240 154,882 391,399 312,791 36 45 25 Subtotal (inside City) 2,867,150 1,930,001 4,797,151 9,130,296 7,619,739 463,814 39,752 26 Subtotal (Outside City) 113,683 113,409 227,092 369,707 317,506 31,622 - 27 Subtotal (Wholesale) 126,642 28,240 154,882 391,399 312,791 36 45 28 Surcharge Customers 1,282,742 910,900 29 Total System 3,107,475 2,071,650 5,179,125 11,174,144 9,160,936 495,472 42,258 BLACK & VEATCH I Appendix 2: Wastewater Tables Page 275 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 16 - Wastewater 2023 Unit Cost of Service U.-f Servke 1 Inside City 4,797,151 4,797,151 4,797,151 4,]9J,151 9,130,296 9,130,296 7,619,739 7,619,J39 463,814 39,J52 463,814 2 Outside City -w/o Farmington 206,542 20fi,542 51,15fi0 51,660 46%249 469,249 380,697 380,697 8,196 766 3 Surcharge 175,432 175,432 1J5,432 291,857 249,600 23,462 1,J61 4 Total Sy-nn 5,1J9,125 5,003,693 5,024,243 4,848,811 1J5,432 9,891,402 9,599,545 8,250,036 8,000,436 495,472 42,258 ­,­ C.- If S-ke 5 Net Operating Expense Total-$ 17,346,000 2,389,289 2,102,031 1,733,728 24 J. 4,276,626 4,424,823 1,987,918 190,386 6 Unit CO -$/unit C.46 0.42 0.35 1.37 0.39 0.50 4.01 O 1 J Depreciation Expense: 1.1-$ 8,259,555 1,336,]31 1,025,798 1,768,4% 278,329 1,779,082 1,898,312 5 143,565 29,263 8 Unit Cost -$/unit 0.26 0.21 0.35 1.59 0.16 0.21 5 3.3974 0.06 9 NO plats Investment: Total -$ 199,995,842 51,146,392 12,372,823 66,258,665 4,897,501 30,578,4 4 31,638,096 2,766,281 337,622 10 Unit Cost -$/unit 9.88 2.47 13.19 27.92 2.81 3.55 65.46 0.73 Return on In-ment 11 Inside City, Unit Return - $/unit AN) (Uol) (am) (aol) (0.02) (0.28) (D.90) 12 Outside City -E-pt Farrnington - Unit Return - $/Unil 0.69 0.17 0.92 0.20 0.21 4.58 13 Outside City - Farmington - Unit Retum - $/Unit 0.54 0.73 $1,5354 3.60 14 Total Retum Inside City -$ (782,136) (200,302) (50,1 ) (267p84) (123,713) (128,U54) (1,427) 15 Outside City- Except Farmington-$ 41%, 142,M 35,J51 47,689 92,299 94,612 3p17 16 Outside Clty- WinIngon-$ 498,334 11,216 12J,246 269,363 6,339 1) Total Retum-$ 132,.5 3],]64 (1Q403) (92,549) 269,363 (31,114) (33p42) (1,247) Total Unit -of -it, 18 Inside City -$/unit (1 .68 0.61 0.64 0.54 0.69 4.01 3.12 0.47 19 Outside City(E., Farmington)-$/un l.I 0.. 1.62 0.75 0.96 4.01 ].98 20 Outside City -Farmington -$/unit 1.215 1.42 $ 4.49. 4.01 ].00 Total Cost of 51MCe 21 Inside City -Retail- $ 21,J43,fi60 3,250,89fi 2,948,565 3,0J6,442 4,9J2,298 5,292,288 1,8fi0,902 124,048 21$221 22 Inside City-Sureharge-$ 1,331,238 698,572 632,1565 23 Outside City- Except Farmington-$ 1,296,924. 291,3J0 164,861 83,J00 353,424 364,J39 32,884 5,950 24 Outside City -Farmington-$ 1,3fi6,3]4 221,49J 24%, )88,890 94,133 12,320 25 Total Cost ofS ke-$ 25,738,200 3,J63,763 3,113,426 3,409,6J6 0 J88,890 0 6,024,2% 0 6,289,693 1,98],918 1 ,318 218,221 Table S - 17 - Wastewater 2023 Cost of Service by Customer Class Inside City 1 Residential 15,035,955 17,013,006 -11.6% 2 Non -Residential 4,418,463 3,926,109 12.5% 3 Industrial 2,289,243 1,890,075 21.1 % 4 Subtotal 21,743,660 22,829,190 -4.8% Outside City 5 Residential 1,543,180 1,258,314 22.6% 6 Non -Residential 183,028 160,409 14.1% 7 Industrial 100.0% 8 Subtotal 1,726,208 1,418,723 21.7% 9 Total Retail 23,469,868 24,247,913 -3.2% 10 Wholesale 937,095 655,689 42.9% 11 Surcharge 1,331,238 834,607 59.5% 12 Total 25,738,201 25,738,209 0.0% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 276 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study -able S - 18 - Wastewater Proposed 2023 Charges Existing Wastewater Rates Effective January 1, 2022 Inches 5/8 3/4 1 $/month 18.28 18.28 23.74 $/month 18.28 18.28 33.92 $/month 16.74 16.74 31.28 11/2 38.77 60.37 55.50 2 55.43 79.73 73.45 3 128.73 184.24 169.29 4 212.13 303.44 278.93 6 420.39 601.46 553.70 8 628.73 899.76 826.81 Proposed Wastewater Rates Effective January 1, 2023 Inches $/month $/month $/month 5/8 18.28 18.28 25.10 3/4 18.28 18.28 25.10 1 23.74 33.92 52.62 11/2 38.77 66.73 109.78 2 55.43 93.11 154.24 3 128.73 196.10 327.83 4 212.13 303.44 482.37 6 420.39 601.46 897.30 8 628.73 899.76 998.92 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. 1,000 gal. Residential Residential First 2,000 Gallons 4.35 First 2,000 Gallons 3.39 > 2,000 Gallons 5.80 > 2,000 Gallons 4.52 All Usage 8.18 7.52 Non -Residential All Usage 4.40 8.18 7.52 Major Industrial All Usage 4.71 8.18 7.52 Wholesale 85% of metered water usage 5.19 Above 85% of metered water 2.71 Surcharge BOD - $/Ib for strength in excess of 300 ppm 0.4352 TSS - $/lb for strength in excess of 300 ppm 0.3056 BLACK & VEATCH I Appendix 2: Wastewater Tables All Usage 8.55 8.27 Non -Residential All Usage 5.10 8.55 8.27 Major Industrial All Usage 5.71 8.55 8.27 Wholesale 85% of metered water usage 7.20 Above 85% of metered water 7.20 Surcharge BOD - $/Ib for strength in excess of 300 ppm 0.5426 TSS - $/Ib for strength in excess of 300 ppm 0.6921 11-11 Page 277 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table S - 19 - Wastewater 2023 Cost of Service Under Proposed Rates (1) Line (2) (3) Adjusted (4) Under (5) Indicated Revenue (6) (7) Revenues Proposed Under Revenue % (8) Indicated mnitclicated Revenue r (9) Revenue DescriptionRevenue as Inside City 1 Residential 15,036,000 17,013,000 -11.6% 15,049,500 100% -12% -1,963,500 2 Non -Residential 4,418,500 3,926,100 12.5% 4,424,800 100% 13% 498,700 3 Industrial 2,289,200 1,890,100 21.1% 2,291,500 100% 21% 401,400 4 Subtotal 21,743,700 22,829,200 -4.8% 21,765,800 100% -5% -1,063,400 Outside City 5 Residential 1,543,200 1,258,300 22.6% 1,510,400 98% 20% 252,100 6 Nan -Residential 183,000 160,400 14.1% 193,500 106% 21% 33,100 7 Industrial 0% 0% 8 Subtotal 1,726,200 1,418,700 21.7% 1,703,900 99% 20% 285,200 Wholesale 9 Elkins 599,500 419,500 42.9% 583,300 97% 39% 163,800 10 West Fork 337,600 236,200 42.9% 328,500 97% 39% 92,300 11 Subtotal 937,100 655,700 42.9% 911,800 97% 39% 256,100 12 Surcharge 1,331,200 834,600 59.5% 1,326,400 100% 59% 491,800 13 Total 25,738,200 25,738,200 0.0% 25,707,900 100% 0% -30,300 Table S - 20 - Wastewater 2023 Bill Impact Line No. Residential 1 MeterSize Inches 3/4 Monthly Usage 1,000 gal. 0.5 Existing Rates $ 22.10 Inside City Proposed Rates $ 19.98 increase increase Decrease $ -2.13 Decrease -9.6% EA,ting Rate, $ 26.46 Outside Proposed Rates $ 22.56 City increase increase Decrease $ -3.91 Decrease -14.8% 2 3/4 2 26.45 25.06 -1.39 -5.3% 34.64 35.38 0.74 2.1% 3 3/4 4 38.05 31.84 -6.21 -16.3% 51.00 52.48 1.48 2.9% 4 3/4 8 61.25 45.40 -15.85 -25.9% 83.72 86.68 2.96 3.5% 5 3/4 10 72.85 52.18 -20.67 -28.4% 100.08 103.78 3.70 3.7% 6 3/4 15 101.85 69.13 -32.72 -32.1% 140.98 146.53 5.55 3.9% Non -Residential 7 3/4 10 61.75 69.28 7.53 12.2% 100.08 103.78 3.70 3.7% 8 3/4 20 105.75 120.28 14.53 13.7% 181.88 189.28 7.40 4.1% 9 1 50 243.05 278.74 35.69 14.7% 442.92 461.42 18.50 4.2% 30 1 100 463.05 533.74 70.69 15.3% 851.92 888.92 37.00 4.3% 11 11/2 50 257.64 293.77 36.13 14.0% 469.37 494.23 24.86 5.3% 12 11/2 100 477.64 548.77 71.13 14.9% 878.37 921.73 43.36 4.9% 13 2 100 493.82 565.43 71.61 14.5% 897.73 948.11 50.38 5.6% 14 2 500 2,253.82 2,605.43 351.61 15.6% 4,169.73 4,368.11 198.38 4.8% Industrial 15 2 100 493.52 626.43 132.91 26.9% 897.73 948.11 50.38 5.6% 16 2 1,000 4,732.52 5,765.43 1,032.91 21.8% 8,259.73 8,643.11 383.38 4.6% 17 4 500 2,441.89 3,067.13 625.24 25.6%1 4,393.44 4,578.44 185.00 4.2% 38 4 1,500 7,151.89 8,777.13 1,625.24 22.7% 12,573.44 13,128.44 555.00 4.4% 19 6 2,500 11,948.78 14,695.39 2,746.61 23.0% 21,051.46 21,976.46 925.00 4.4% 20 6 5,000 23,723.78 28,970.39 5,246.61 22.1% 41,501.46 43,351.46 1,850.00 4.5% 21 6 10,000 1 47,273.78 57,520.39 10,246.61 21.7%1 82,401.46 86,101.46 3,700.00 4.5% BLACK & VEATCH I Appendix 2: Wastewater Tables Page 278 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study 12.0 Appendix 3: Combined Tables Table C - 1 - Combined Projected Fund Balances $ $ S S S S Operating Funds 1 O&M Reserve Balance (a) 8,051,900 8,314,600 8,586,100 8,866,600 9,156,600 9,456,300 2 Operating Fund Balance (b) 209,600 213,100 210,900 215,500 228,600 212,100 3 Subtotal Operating Funds Balance (e) 8,261,500 8,527,700 8,797,000 9,082,100 9,385,200 9,668,400 Capital Funds 4 Capital Fund Balance (c) 1,008,700 1,008,400 1,006,100 1,010,300 1,009,800 1,003,200 5 Capital Reserve Fund Balance (d) 32,910,000 30,173,000 27,293,500 20,118,500 13,458,500 7,996,500 6 Subtotal Capital Funds Balance (e) 33,918,700 31,181,400 28,299,600 21,128,800 14,468,300 8,999,700 7 Impact Fee Fund Balance (e) 4,460,597 4,516,397 4,378,897 5,592,597 6,791,197 8,511,397 (a) Calculated as 90 days of following year's Operating Expenses. (b) Target minimum combined balance is $200,000 to account for any adjustments that may be needed to the O&M balance at the end of the year. (c) Target minimum combined balance is $1,000,000. (d) Does not include expenses associated with facilities master plan to be completed in FY 2022 (e) All balances are cumulative. BLACK & VEATCH I APPENDIX 3: COMBINED TABLES 12-1 Page 279 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table C - 2 - Combined Operating Cash Flow 1 Revenues Revenues Under Existing Rates 45,648,500 47,229,500 47,826,000 48,433,700 49,053,000 49,684,500 2 Revenue Increases 0.0 % Increase Effective January 1, 2022 0 0 0 0 0 3 0.0 % Increase Effective January 1, 2023 0 0 0 0 0 4 3.0 % Increase Effective January 1, 2024 0 0 1,331,900 1,471,600 1,490,500 5 3.0 % Increase Effective January 1, 2025 0 0 0 1,389,400 1,535,300 6 3.0 % Increase Effective January 1, 2026 0 0 0 0 1,449,500 7 8 Total Revenue from Rates Other Revenues (a) 45,648,500 1,127,800 47,229,500 1,362,000 47,826,000 1,363,600 49,765,600 1,371,400 51,914,000 1,380,000 54,159,800 1,389,300 9 Subtotal Revenues 46,776,300 48,591,500 49,189,600 51,137,000 53,294,000 55,549,100 10 Expenses Operating Expenses 31,624,500 32,655,200 33,720,300 34,821,200 35,959,000 37,135,100 11 Bad Debt 228,200 236,100 239,100 248,800 259,600 270,800 12 PILOT 1,940,000 2,007,200 2,032,600 2,115,100 2,206,400 2,301,800 13 SDWF-Reimbursement to ADPH 230,000 233,800 237,800 241,800 245,900 250,200 14 Debt Service 0 0 0 0 0 0 15 Total Expenses 34,022,700 35,132,300 36,229,800 37,426,900 38,670,900 39,957,900 16 Transfers Transfer to Shop Fund 66,000 0 0 0 0 0 17 Transfer to Operating Reserve 254,100 262,700 271,500 280,500 290,000 299,700 18 Cash Financing of Capital 11,730,000 15,930,000 15,570,000 20,600,000 20,980,000 20,770,000 19 Transfer to/from Capital Reserve 700,000 -2,737,000 -2,879,500 -7,175,000 -6,660,000 -5,462,000 20 Total Transfers 12,750,100 13,455,700 12,962,000 13,705,500 14,610,000 15,607,700 Fund Balance 21 Beginning Balance 206,100 209,600 213,100 210,900 215,500 228,600 22 Annual Operating Balance 3,500 3,500 -2,200 4,600 13,100 -16,500 23 Ending Fund Balance 209,600 213,100 210,900 215,500 228,600 212,100 Performance Metrics 24 Debt Service Coverage NA NA NA NA NA NA 25 O&M Reserve Balance (Days)(b) Q 90.00 �j 90.00 u 90.00 u 90.00 %J 90.00 a 90.00 (a) Includes interest income on operating fund balance. (b) Mininum requirement is 90 days of following year's Operating Expenses. BLACK & VEATCH I APPENDIX 3: COMBINED TABLES Page 280 of 666 Revised Draft 06/08/2022 City of Fayetteville, Arkansas I Water and Wastewater Comprehensive Rate Study Table C - 3 - Combined 2023 Bill Impact Line No. Meter Residential 1 Size Inches 3/4 Monthly Usage 1,030gal. 0.5 Existing Rates $ 32.01 Proposed Rates $ 28.22 DecreaseInside City Increase / Increase/ $ -3.80 Decrease -11.9% Existing Rates $ 37.82 Outside Proposed Rates $ 32.33 City Increase / Decrease $ -5.49 Increase Decrease -14.5% 2 3/4 2 39.87 38.25 -1.62 -4.1% 50.04 51.86 1.82 3.6% 3 3/4 4 60.77 53.57 -7.20 -11.8% 77.10 80.78 3.68 4.8% 4 3/4 8 102.57 84.21 -18.36 -17.9% 131.22 138.62 7.40 5.6% 5 3/4 10 123.47 99.53 -23.94 -19.4% 158.28 167.54 9.26 5.9% 6 3/4 15 175.72 137.83 -37.89 -21.6% 225.93 239.84 13.91 6.2% Non -Residential 7 3/4 10 106.05 115.17 9.12 8.6% 151.20 161.82 10.62 7.0% 8 3/4 20 187.95 205.47 17.52 9.3% 276.80 297.82 21.02 7.6% 9 1 50 441.42 484.38 42.96 9.7% 672.13 726.18 54.05 8.0% 10 1.5 100 872.11 957.70 85.59 9.8% 1,334.15 1,450.95 116.80 8.8% 11 2 500 4,091.34 4,593.63 502.29 12.3% 6,289.61 6,926.63 637.02 10.1% Industrial 12 2 100 812.04 963.63 151.59 18.7% 1,260.25 1,330.63 70.38 5.6% 13 2 1,000 7,715.04 8,928.63 1,213.59 15.7% 11,682.25 12,166.63 484.38 4.1% 14 4 1,500 11,678.78 13,576.63 1,897.85 16.3% 17,760.33 18,466.37 706.04 4.0% 15 6 5,000 38,697.56 44,849.38 6,151.82 15.9%1 58,675.24 61,007.28 2,332.04 4.0% 16 6 10,000 77,047.56 89,099.38 12,051.82 15.6%1 116,575.24 121,207.28 4,632.04 4.0% BLACK & VEATCH I APPENDIX 3: COMBINED TABLES 12-3 Page 281 of 666 CITY OF r• FAYETTEVILLE IF ARKANSAS CITY OF FAYETTEVILLE, ARKANSAS Notice of Public Hearine on Proposed Water and Sewer Rate Cha City Council Agenda Session: Tuesday, June 14, 2022 at 4:30 PM City Council Meeting: Tuesday, June 21, 2022 at 5:30 PM City of Fayetteville Administration Building, City Hall 113 W. Mountain — Room 219 or via Zoom link at www.fayetteville-ar.gov The City of Fayetteville AR, on the dates and times mentioned above, will hold a public hearing as part of the City Council Agenda Session and City Council Meeting with Fayetteville City Council prior to the adoption of the 2023 water and sewer rate increases. The public can attend in person or remotely via the link on the City's website, www.fayetteville-ar.gov. If adopted, the proposed new rates would take effect on or after January 01, 2023, with 3% increases annually thereafter. All property owners/tenants and other interested parties are invited to attend the public hearing and be heard on the matter. A water and sewer cost of service study was conducted by Black & Veatch pursuant to Fayetteville City Council Resolution 212-20 to perform a cost analysis to determine if costs allocations are fair and equitable among customer classes, to review the existing rate structure and design proposed rates that provide adequate revenues. The rate study was conducted following the industry standard methodology from the American Water Works Association (M1 Principles of Water Rates, Fees, and Charges). The proposed water and sewer rate changes below are necessary for the City of Fayetteville to continue to provide safe and reliable water and sewer services to its citizens because extensive new capital needs are required at this point in time and operating costs have increased above the revenue increases generated by the current annual 3% proportional adjustment. Page 1 1 3 Page 282 of 666 PROPOSED WATER RATE CHANGES - ON OR AFTER 11112023 FIXED BASE AR . EXISTING PROPOSED OUTSIDE PROPOSED CITY Meter Size 5/8" 3/4" 1" 1.5" 6.59 6.59 0.0% 7.54 7.54 7.54 7.54 0.0% 0.0% 6.59 6.59 0.0% 9.14 9.14 0.0% 10.52 12.26 16.5% 15.93 15.93 0.0% 18.31 24.22 32.3% 2" 23.20 23.20 0.0% 26.66 33.52 25.7% 3" 54.05 54.05 0.0% 62.18 69.84 12.3% 4" 89.50 89.50 0.0% 102.93 102.93 0.0% 6" 178.99 178.99 0.0% 205.82 205.82 0.0% 8" • 00i GALLONS Residential First 2,000 gallons 268.41 268.41 0.0% 308.67 308.67 0.0% AVG 0.0% 3.51 3.30 -6.0% AVG 4.04 4.47 9.7% 10.6% Next 13,000 gallons 4.64 4.37 -5.8% 5.34 5.91 10.7% All over 15,000 gallons 6.59 6.20 -5.9% 7.54 8.38 11.1% esidentia First 300,000 gallons 3.79 AVG 3.93 -5.9% 3.7% 4.38 AVG 5.05 10.8% 15.3% All over 300,000 gallons 3.38 3.93 16.3% 3.90 5.05 29.5% All Usage First 300,000 gallons 2.96 5.04 AVG 3.14 4.29 10.0% 6.1% -14.9% 3.20 5.80 AVG 3.49 5.43 22.4% 9.1% -6.4% All over 300,000 gallons 4.53 4.29 -5.3% 5.22 5.43 4.0% Wholesa Reduced Peak Demand AVG -10.1% 2.87 AVG 3.16 -1.2% 10.1% Peak Demand 3.20 3.16 -1.3% AVG 4.4% *Beginning January 1, 2024, all monthly water rates shall be increased by 3% per year P a g e 2 1 3 Page 283 of 666 PROPOSED SEWER RATE CHANGES - ON OR AFTER 11112023 FIXED BASE CHARGE $/MONTH Meter sizeEXISTING 5/8" 3/4" SEWER 18.28 INSIDE CITY PROPOSED 18.28 CHANGE 0.0% SEWER EXISTING 18.28 OUTSIDE PROPOSED 18.28 CHANGE 0.0% EXISTING 16.74 PROPOSED 25.10 49.9% 18.28 18.28 0.0% 18.28 18.28 0.0% 16.74 25.10 49.9% 1" 23.74 23.74 0.0% 33.92 33.92 0.0% 31.28 52.62 68.2% 1.5" 38.77 38.77 0.0% 60.37 66.73 10.5% 55.50 109.78 97.8% 2" 55.43 55.43 0.0% 79.73 93.11 16.8% 73.45 154.24 110.0% 3" 128.73 128.73 0.0% 184.24 196.10 6.4% 169.29 327.83 93.6% 4" 212.13 212.13 0.0% 303.44 303.44 0.0% 278.93 482.37 72.9% 6" 420.39 420.39 0.0% 601.46 601.46 0.0% 553.70 897.30 62.1% 8" 628.73 628.73 0.0% 899.76 899.76 0.0% 826.81 998.92 20.8% • 00i GALLONS Residential First 2,000 Gallons All over 2,000 Gallons 4.35 AVG 3.39 0.0% -22.1% 8.18 AVG 8.55 3.8% 4.5% 7.52 AVG 8.27 69.5% 10.0% 5.80 4.52 -22.1% 8.18 8.55 4.5% 7.52 8.27 10.0% on -Resident All Usage Major Industrial All Usage Wholesale AVG -22.1% AVG 4.5% AVG 10.0% 4.40 5.10 15.9% 8.18 8.55 4.5% 7.52 8.27 10.0% 4.71 5.71 21.2% 8.18 8.55 4.5% 7.52 8.27 10.0% Reduced Peak Demand 5.19 7.20 38.7% Peak Demand 2.71 7.20 165.7% AVG 102.2% *Beginning January 1, 2024, all monthly sewer rates shall be increased by 3% per year For more information or questions about the proposed water and sewer rate changes, contact the City of Fayetteville, Utilities Financial Services Division at (479) 575-8224 or visit the City's website for at www.fayetteville-ar.gov. City of Fayetteville, Arkansas By: Tim Nyander Water & Sewer Utilities Director Date: 06/08/2022 Page313 Page 284 of 666 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council Kara Paxton, City Clerk/ Treasurer CC: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Tim Nyander, Utilities Director FROM: Kit Williams, City Attorne' DATE: July 15, 2022 RE: Statutory Procedure Required For Adopting New Sewer Rates Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal There is a precise and unusual procedural schedule that is required by A.C.A. §14-235-223 Rates and charges for services - Lien for sewer rate changes. Prior to raising or changing sewer rates, the City must carefully follow every statutorily required step pursuant to A.C.A. §14-235-223 as shown below: "(d)(1)(A) No rates or charges shall be established until after a public hearing, at which all the users of the works and owners of property served or to be served by them and others interested shall have opportunity to be heard concerning the proposed rates or charges. (B) After introduction of the ordinance fixing the rates or charges, and before the ordinance is finally enacted, notice of the hearing, setting forth the proposed schedule of the rates or charges, shall be given by one (1) publication in a newspaper published ... at least ten (10) days before the date fixed in the notice for the hearing, which may be adjourned from time to time. (2) After the hearing the ordinance establishing rates or charges, either as originally introduced or as modified and amended, shall be passed and put into effect." Page 285 of 666 Statutorily Required Schedule (1) Introduce (Read) the ordinance proposing to change the sewer rates at a City Council meeting; (2) Publish "notice of the hearing setting forth the proposed schedule of the rates and charges ... by one publication in a newspaper..." (3) This notice must be published "at least ten (10) days before the date fixed in the notice for the hearin " g... (4) After this public hearing, the ordinance may be passed. The sewer rate ordinance will be read for the first time (introduced) at the June 21st City Council Meeting. After such introduction (reading), the City needs to set the date of the public hearing no earlier than ten (10) days from date such notice can be published (which might be Sunday, June 26, or if that cannot be accomplished, then Sunday July 3rd). Ten days after either publication date would allow the public hearing to be held at the July 19th City Council Meeting and the ordinance acted upon at that meeting after the Public Hearing. As you see, the currently scheduled Public Hearing for next Tuesday does not fulfill the statutory requirement for such Public Hearing because the ordinance must be introduced (read) BEFORE the public hearing is even scheduled. Then the notice of such public hearing date must be published in the paper. Such notice must also set "forth the proposed schedule of the rates and charges" as well as the date of the public hearing. Since the City has scheduled a public hearing for the next City Council Meeting, we may still wish to conduct one, but it will not suffice for our statutory requirement. The very first requirement is the reading of the ordinance which statutorily begins the full process which we must accomplish before the ordinance can be passed. The Agenda for the June 21st City Council Meeting needs to have the sewer rate change ordinance as an item of New Business where it will be placed on its first reading. Since all such items of New Business allow public comment, persons wishing to speak to the proposed rate changes can publicly comment then so we do not need a separate public hearing on the June 21st Agenda. During the discussion of the sewer rate ordinance, the Council needs to agree that the Public Hearing will be scheduled for the July 19th City Council Meeting. 0) Page 286 of 666 34� - 19 MUNICIPAL SEWAGE SYSTEMS 14-235-223 I .ore than such ruin turned over to it in be paid from the revenues derived from •.:atntairung the system, the city having that service and nothing in this subchap- bondy x•en operating and maintaining this sys- ten' aLrthlOr'1Le.s any part of the revenues ucipa 'Lin out of general revenues with no ex- derived from the system to be devoted and listin- 7�enses to the district, and the desire for appropriated to pay the cost of construe - audit of the accounts was made after the tron or operation of waterworks system. r Vice etirement of the bonds issued for the Mathers v. Moss, 202 Ark. 554, 151 S.W.2d maintenance of the sewer. Lawrence v. 660 (1941). needs J Dnes, 228 Ark. 1136, 313 S.W.2d 228 iinin 1958). r the Scope. This section contemplates that revenue ty be *,onds authorized to construct sewers will g the f an14-235-223. Rates and charges for services — Lien. to be (a)(1) The council of the municipality shall have power, and it shall be its duty, by ordinance to establish and maintain just and equitable v the rates or charges for the use of and the service rendered by the works, to . be paid by each user of the sewerage system of the municipality. fonds (2) The council may change and readjust the rates or charges from and time to time to such extent as will not render insecure the rights of the holders of revenue bonds or violate any sinking fund agreement, or the other lawful agreement, with such bondholders. 'd to (b) The rates or charges shall be sufficient in each year for the payment of the proper and reasonable expense of operation, repair, ds of replacements, and maintenance of the works and for the payment of the .ture sums required in this subchapter to be paid into the sinking fund. ured (c) Revenues collected pursuant to this section shall be deemed the gate re nues of the works. (d f 1)(A) No rates or charges shall be established until after a public pro- hearing, at which all the users of the works and owners of property nen- served or to be served by them and others interested shall have any opportunity to be heard concerning the proposed rates or charges. rtic- (B) After introduction of the ordinance fixing the rates or charges, and before the ordinance is finally enacted, notice of the hearing, setting forth the proposed schedule of the rates or charges, shall be given by one (1) publication in a newspaper published in the munic- ipality if there is such a newspaper, but otherwise in a newspaper having general circulation in the municipality, at least ten (10) days ?' before the date fixed in the notice for the hearing, which may be adjourned from time to time. From (2) After the hearing the ordinance establishing rates or charges, sluff, either as originally introduced or as modified and amended, shall be passed and put into effect. (e) A copy of the schedule of the rates and charges established shall 'were be kept on file in the office of the sewer committee having charge of the unt, operation of the works, and also in the office of the municipal clerk or t of recorder, and shall be open to inspection by all parties interested. for (f)(1) The rates or charges so established for any class of users or : far property served shall be extended to cover any additional premises Page 287 of 666 Paxton, Kara From: Paxton, Kara Sent: Tuesday, June 14, 2022 5:07 PM To: Bolinger, Bonnie; Pennington, Blake; Brown, Chris; Bunch, Sarah; CityClerk; Curth, Jonathan; Harvey, Sonia; Hertzberg, Holly; Batker, Jodi; Jones, D'Andre; Kelley, Courtney; Kinion, Mark; Johnson, Kimberly; Rogers, Kristin; Williams, Kit; Jordan, Lioneld; Mathis, Jeana; Paxton, Kara; Mulford, Patti; Rea, Christine; Scroggin, Sloan; Norton, Susan; Thurber, Lisa; Turk, Teresa; Wiederkehr, Mike Subject: FW: Pre -Agenda Meeting Good afternoon, The Public Hearing item CA Public Hearing Discussion on Recommendations for Water and Sewer Rates Effective January 1, 2023 on the 06/14/2022 Tentative Agenda was placed on the agenda per the request I received via email on Wednesday, June 8, 2022 2:23 PM. Based on the City Attorney requesting that this item now be moved the below email will be placed as additional documents in the agenda packet. Thank you, Kara Paxton, MSISM, CMC, CMO City Clerk Treasurer City of Fayetteville, Arkansas kapaxton °,fayetteville-ar.gov T 479.575.8323# _ CITY OP �IPAYSTTEVI LL! ARKA.M��w From: Norton, Susan <snorton@fayetteville-ar.gov> Sent: Thursday, June 9, 2022 3:12 PM To: Paxton, Kara <kapaxton@fayetteville-ar.gov> Subject: RE: Pre -Agenda Meeting Thankyou! From: Paxton, Kara <kapaxton@fayetteville-ar.gov> Sent: Thursday, June 9, 2022 3:02 PM To: Norton, Susan <snorton@fayetteville-ar.gov> Subject: RE: Pre -Agenda Meeting I processed the change and uploaded the document. The agenda can be viewed at the below link. https://accessfavetteville.granicus.com/GeneratedAgendaViewer.php?view id=14&event id=2591 Page 288 of 666 Thank you, Kara Paxton, MSISM, CMC, CMO City Clerk Treasurer City of Fayetteville, Arkansas kapaxton a)fayetteville-ar.gov T 479.575.8323# CITY OP FAYITTIYILLI �Rlx�►N�w� From: Norton, Susan <snorton@fayetteville-ar.gov> Sent: Wednesday, June 8, 2022 4:07 PM To: Paxton, Kara <kapaxton@fayetteville-ar.gov>; Williams, Kit <kwilliams@fayetteville-ar.gov>; Thurber, Lisa <Ithurber@fayetteville-ar.gov>; Curth, Jonathan <jcurth@fayetteville-ar.gov>; Brown, Chris <cbrown@fayetteville- ar.gov>; Becker, Paul <pbecker@fayetteville-ar.gov> Cc: Rogers, Kristin <krogers@fayetteville-ar.gov>; Bolinger, Bonnie <bbolinger@fayetteville-ar.gov> Subject: RE: Pre -Agenda Meeting Kara - Please add the following descriptor to that Public Hearing title and include the attached as a link in the packet. Please let me know if you have any questions. Public Hearing: Discussion on Recommendations for Water and Sewer Rates Effective January 1, 2023 Thank you. Susan From: Paxton, Kara <kapaxton@fayetteville-ar.gov> Sent: Wednesday, June 8, 2022 3:37 PM To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Thurber, Lisa <Ithurber@fayetteville-ar.gov>; Norton, Susan <snorton@fayetteville-ar.gov>; Curth, Jonathan <Icurth@favetteville-ar.gov>; Brown, Chris <cbrown@fayetteville- ar.gov>; Becker, Paul <pbecker@fayetteville-ar.gov> Cc: Rogers, Kristin <krogers@fayetteville-ar.gov>; Bolinger, Bonnie <bbolinger@fayetteville-ar.gov> Subject: RE: Pre -Agenda Meeting Kit, Thank you for your response. I have added the Public Hearing section and moved the item you mentioned. I have attached a copy of the agenda to this email for your records. This agenda will be published on the website tomorrow afternoon. Thank you, Kara Paxton, MSISM, CMC, CMO City Clerk Treasurer Page 289 of 666 City of Fayetteville, Arkansas kapaxtonkfayetteville-ar. gov T 479.575.8323# CITY OF PAYSTTEVILL■ ARMAM�w• From: Williams, Kit <kwilliams@fayetteville-ar.gov> Sent: Wednesday, June 8, 2022 2:23 PM To: Paxton, Kara <kapaxton@fayetteville-ar.gov>; Thurber, Lisa <Ithurber@fayetteville-ar.gov>; Norton, Susan <snorton@fayetteville-ar.gov>; Curth, Jonathan <icurth@fayetteville-ar.gov>; Brown, Chris <cbrown@fayetteville- ar.gov>; Becker, Paul <pbecker@fayetteville-ar.gov> Subject: RE: Pre -Agenda Meeting Ka ra, Looks very good to me. We need to have a separate place for a public hearing on the new water/sewer rates (before item for the ordinance.). Kit From: Paxton, Kara Sent: Wednesday, June 08, 2022 12:31 PM To: Thurber, Lisa <Ithurber@fayetteville-ar.gov>; Norton, Susan <snorton@favetteville-ar.gov>; Curth, Jonathan <icurth@favetteville-ar.gov>; Brown, Chris <cbrown@fayetteville-ar.gov>; Becker, Paul <pbecker@fayetteville-ar.gov>; Williams, Kit <kwilliams@fayetteville-ar.gov> Cc: Bolinger, Bonnie <bbolinger@fayetteville-ar.gov>; Rogers, Kristin <krogers@fayetteville-ar.gov> Subject: Pre -Agenda Meeting Good afternoon, I have attached the draft version of the Tentative Agenda. Once you have had a chance to review this document please email me and let me know what your agenda item preferred order is for the Consent Agenda and New Business. Thank you, Kara Paxton, MSISM, CMC, CMO City Clerk Treasurer City of Fayetteville, Arkansas kap axtongfayetteville-ar. goy T 479.575.8323# CITY OI' FAVETT(EVILLE ANK&NIAN Page 290 of 666 ICA OFFICE OF THE CITY ATTORNEY Received by City Attorney 7/13/22, 10:28 AM DEPARTMENTAL CORRESPONDENCE Kit Williams City Attorney TO: Ma Jordan Blake Pennington Mayor an y J Assistant City Attorney City Council Jodi Batker Kara Paxton, City Clerk/ Treasurer Paralegal CC: Paul Becker, Chief Financial Officer Tim Nyander, Utilities Director Corey Granderson, Utilities Engineer FROM: Kit Williams, City Attorney DATE: July 13, 2022 RE: Contracting with other political subdivisions The City of Fayetteville has constructed a very efficient and effective wastewater system for our residents, businesses, and factories which we have graciously allowed residents and businesses outside our city limits to access for decades. The City is authorized to contract with other cities or their residents (Elkins, Greenland, Farmington, Johnson, and West Fork) by A.C.A. §14-235-212 Contracting with other political subdivisions. These contracts are statutorily authorized, "but only to the extent of the capacity of the works without impairing the usefulness of them to the owners (Fayetteville), upon such terms and conditions as may be fixed by the sewer committee..." Id. at (a)(1)(B). (emphasis added) In a sewer rate challenge case, the Arkansas Supreme Court held: "Rate making being a legislative act, unless the city council has acted arbitrarily and unreasonably in fixing these rates, there is a prima facie presumption in favor of their correctness, and the burden is on complainant to show otherwise." Lazurence v. Jones, 228 Ark. 1136, 313 S.W. 2d. 228, 231 (1958). Page 291 of 666 In a recent case, the City of Fayetteville was sued because it substantially increased its rates to a nonresident wholesale water customer. "Water may be supplied to nonresident consumers at such rates as the legislative body of the municipality may deem just and reasonable, and the rates need not be the same as the rates charged residents of the municipality." Mount Olive Water Association v. City of Fayetteville, 313 Ark, 606, 856 S.W. 2d 864, 866 (1993). The water association challenged a 9.8 % rate of return for computing revenue requirements. Id. The Arkansas Supreme Court rejected the water association's argument that the 9.8% rate of return establishing the water rates was not just or reasonable. The Court ruled: "We have stated no hard and fast rule regarding what constitutes a reasonable rate or the variables properly employed by which a municipality may charge in these situations. Reasonableness of rates must therefore be dictated by the facts of each situation and the definition of 'reasonable' established by the common meaning of the term. Webster's Third New International Dictionary (Unabridged) (1968) gives several definitions of 'reasonable' including 'not conflicting with reason: not absurd: not ridiculous ... b. being or remaining within the bounds of reason."' Mount Olive Water Association v. City of Fayetteville, Supra at 867. The Arkansas Supreme Court cited "the Report on Revenue Requirements, Cost of Service, and Rates for Water and Sewer Services for Fayetteville, Arkansas prepared by Black and Veatch/Engineers - Architects of Kansas City," Id. as 'evidence presented by the City (which) showed the rates were based upon 'reason' and were 'reasonable' in accordance with the dictionary definitions quoted." Id. Although the current Black and Veatch report may need to be slightly modified, once the City Council is satisfied that Black and Veatch has properly considered all relevant factors including realistic and relevant concerns of the City of Farmington and others, rates based upon the Report should satisfy the reasonableness standard here just as they did in the Mount Olive Water 2 Page 292 of 666 Association case. The Court in that case found that the charge per 1000 gallon rate there which more than tripled in four years was reasonable and legal. "The burden of proving the city's rate schedule to be arbitrary and unreasonable rested upon the plaintiffs, for the ordinance is entitled to the presumption of validity that legislative enactments ordinarily receive." Lawrence v. Jones, Supra at 231. CONCLUSION The City of Fayetteville has always strived to fairly apportion the costs of building, maintaining, and operating its water and sewer systems among all of its customers. The law clearly gives the City Council the right to protect the interests of our citizens and businesses by crediting their recent 200 Million Dollar investment into the wastewater system project which was needed to service not only our intown customers, but our many out of town customers in Farmington, Greenland and Johnson as well as our wholesale customers of Elkins and West Fork. A reasonable rate of return from our out-of-town customers to compensate our citizens' 200 Million Dollar investment is not only legal, but fair and reasonable. 3 Page 293 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 TO: Mayor Jordan and City Council THRU: FROM: DATE: SUBJECT: 0 CITY COUNCIL MEMO 2023-827 RECOMMENDATION: Council Member Jones is sponsoring a resolution to encourage the City to partner with Arkansas Rural Health Partners and Arkansas Blue Cross and Blue Shield for free mental health first aid training for City employees. BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: Agenda Request - Mental Health First Aid Certification, Mental Health First Aid Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 294 of 666 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-827 0 A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES WHEREAS, behavioral mental health conditions including mental health and substance use disorders are increasing and affect millions of Americans; and WHEREAS, ninety percent of adults believe that there is a mental health crisis in the United States today; and WHEREAS, two thirds of our citizens identify the opioid epidemic as a crisis; and WHEREAS, more than half identified children's mental health issues and adults' severe mental illness as a crisis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby encourages the City Administration to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas to offer free Mental Health certification: Take Good Care: Mental Health First Aid to all City employees. Page 1 Page 295 of 666 CivicClerk ID No.: AGENDA REQUEST FORM FOR: Council Meeting of June 20, 2023 FROM: Council Member D'Andre Jones, Sonia Harvey and Sarah Moore ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WITH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES APPROVED FOR AGENDA: Council Member D'Andre Jones Date Council Member Sarah Moore Date h R vi a.r-.l �, ewe k C - L� - L-. *� Council Member onia Harvey Date City Attorney Kit Williams Date Approved as to form Page 296 of 666 Williams, Kit From: Sent: To: Subject: Approved as is. Thank you Kit. Sarah Moore Fayetteville City Council, Ward 2 sarah.rnooreC)fayetteville-ar.f;ov 479.263.6629 Moore, Sarah Tuesday, June 06, 2023 2:44 PM Williams, Kit; 'D'Andre Jones'; Paxton, Kara; Harvey, Sonia Re: Mental health training From: Williams, Kit <kwilliams@fayetteville-ar.gov> Date: Tuesday, June 6, 2023 at 2:15 PM To: 'D'Andre Jones' <dre91732000@gmail.com>, Paxton, Kara <kapaxton@fayetteville-ar.gov>, Harvey, Sonia <sonia.harvey@fayetteville-ar.gov>, Moore, Sarah <sarah.moore@fayetteville-ar.gov> Subject: RE: Mental health training D'Andre, Sonia and Sarah, Please acknowledge your approval of this resolution for the Agenda by email or by signing and return the agenda request form. Kit -----Original Message ----- From: D'Andre Jones <dre91732000@gmail.com> Sent: Tuesday, June 06, 2023 10:00 AM To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Paxton, Kara <kapaxton@fayetteville-ar.gov>; Harvey, Sonia <sonia.harvey@fayetteville-ar.gov>; Moore, Sarah <sarah.moore@fayetteville-ar.gov> Subject: Mental health training CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning Kit is there anything else needed on my end regarding the mental health resolution. Sonia and Sarah Moore are co sponsors. Sent from my iPhone Page 297 of 666 Williams, Kit From: Harvey, Sonia Sent: Tuesday, June 06, 2023 2:23 PM To: Williams, Kit; 'D'Andre Jones'; Paxton, Kara; Moore, Sarah Subject: Re: Mental health training Approved. Thank you, Kit. Sonia Harvey Fayetteville City Council Member Ward 1, Position 1 (479)409-5064 Report a concern with SeeClickFix: https://www.fayetteviIIe-ar.gov/4233/Report-a-Concern-with-SeeClickFix Speak up on City projects: https://speakup.faVetteville-ar.gov/ Voice your feedback to the entire Council and Mayor by emailing: agendaitemcomment@fayetteville-ar.gov From: Williams, Kit <kwilliams@fayetteville-ar.gov> Sent: Tuesday, June 6, 2023 2:15:23 PM To: 'D'Andre Jones' <dre91732000@gmail.com>; Paxton, Kara <kapaxton@fayetteville-ar.gov>; Harvey, Sonia <sonia.harvey@fayetteville-ar.gov>; Moore, Sarah <sarah.moore@fayetteville-ar.gov> Subject: RE: Mental health training D'Andre, Sonia and Sarah, Please acknowledge your approval of this resolution for the Agenda by email or by signing and return the agenda request form. Kit -----Original Message ----- From: D'Andre Jones <dre91732000@gmail.com> Sent: Tuesday, June 06, 2023 10:00 AM To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Paxton, Kara <kapaxton@fayetteville-ar.gov>; Harvey, Sonia <sonia.harvey@fayetteville-ar.gov>; Moore, Sarah <sarah.moore@fayetteville-ar.gov> Subject: Mental health training CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning Kit is there anything else needed on my end regarding the mental health resolution. Sonia and Sarah Moore are co sponsors. Sent from my iPhone Page 298 of 666 RESOLUTION NO. A RESOLUTION TO ENCOURAGE THE CITY OF FAYETTEVILLE TO PARTNER WOTH ARKANSAS RURAL HEALTH PARTNERS AND BLUE CROSS AND BLUE SHIELD OF ARKANSAS TO OFFER FREE MENTAL HEALTH CERTIFICATION FOR MENTAL HEALTH FIRST AID TO ALL CITY EMPLOYEES WHEREAS, behavioral mental health conditions including mental health and substance use disorders are increasing and affect millions of Americans; and WHEREAS, ninety percent of adults believe that there is a mental health crisis in the United States today; and WHEREAS, two thirds of our citizens identify the opioid epidemic as a crisis; and WHEREAS, more than half identified children's mental health issues and adults' severe mental illness as a crisis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby encourages the City Administration to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas to offer free Mental Health certification: Take Good Care: Mental Health First Aid to all City employees. PASSED and APPROVED this 20th day of June 2023. APPROVED: am LIONELD JORDAN, Mayor ATTEST: By: - KARA PAXTON, City Clerk/Treasurer Page 299 of 666 Williams, Kit From: D'Andre Jones <dre91732000@gmail.com> Sent: Wednesday, May 31, 2023 6:42 PM To: Cole, Missy Cc: Williams, Kit; Bechhold, Michele; Pennington, Blake Subject: Re: Resolution to encourage the city of Fayetteville to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas and offer a free Mental Health certification CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. I will be happy to discuss this later this summer!! I plan to move forward with this item at the June 20th council meeting!! Sent from my iPhone > On May 31, 2023, at 6:23 PM, Cole, Missy <mcole@fayetteville-ar.gov> wrote: > D'Andre, > We had our renewal meeting with BCBS today and our benefits vendor Brown & Brown. HR is currently negotiating our renewal which we bring forward as a package for City Council to approve. We did discuss the Mental Health Course that you mention; however we have not selected BCBS s our vendor for 2024. Could we set up a separate discussion regarding employee benefits? > Sent from my iPhone >> On May 31, 2023, at 6:05 PM, D'Andre Jones <dre91732000@gmail.com> wrote: >> CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. >> Yes I would like to present to council thanks Kit >> Sent from my iPhone »» On May 31, 2023, at 5:07 PM, Williams, Kit <kwilliams@fayetteville-ar.gov> wrote: >>> D'Andre, >>> Might I suggest that you work with HR on this employee insurance item? I have included them on this email so they can better understand what you are suggesting. >>> The City works on its extensive health insurance policy and any proposed benefit changes annually with our insurance consultant who has repeatedly addressed the Council through the years about insurance benefits and options. If the Council wanted to consider adding this, I am sure HR would cooperate and our medical benefits insurance adviser could explore our options with Blue Cross Blue Shield and maybe with Arkansas Rural Health Partners (even though Fayetteville is pretty urban and I have no knowledge of them). If there is no cash cost for the City nor for our employees, Page 300 of 666 then only the employees' lost time could be an issue for the Administration to consider. Is the Arkansas Rural Health Providers also free for our City and our city employees? >>> I share your support for mental health and substance abuse help and counseling for any employee needing such help. I believe that it would be beneficial and more effective to work this through HR for its comments and expertise before presenting a resolution to the Council. However, if you do not want to wait to do that and would rather just present your resolution to the Council to express your idea and support, I will get it in proper from for your approval. >>> Kit >>> -----Original Message ----- >>> From: D'Andre Jones <dre91732000@gmail.com> >>> Sent: Wednesday, May 31, 2023 10:39 AM >>> To: Williams, Kit <kwilliams@fayetteville-ar.gov>; Paxton, Kara <kapaxton@fayetteville-ar.gov> >>> Subject: Resolution to encourage the city of Fayetteville to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas and offer a free Mental Health certification >>> CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. »» Good morning can we add this to the agenda for the June 20th meetingH »» Behavioral health conditions —including mental health and substance use disorders —affect millions of Americans. The COVID-19 pandemic may have also increased the number of people affected. »» Nine out of 10 adults said they believed that there's a mental health crisis in the US today. Asked to rate the severity of six specific mental health concerns, Americans put the opioid epidemic near the top, with more than two- thirds of people identifying it as a crisis rather than merely a problem. More than half identified mental health issues among children and teenagers as a crisis, as well as severe mental illness in adults. »» Resolution to encourage the city of Fayetteville to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas and offer a free Mental Health certification Take Good Care: Mental Health First Aid to all city staff and employees. Fayetteville will be the first municipality to partner with Arkansas Rural Health Partners and Blue Cross and Blue Shield of Arkansas. Participants will learn how to recognize signs of mental health or substance use challenges in adults ages 18 and older, how to offer and provide initial help, and how to guide a person toward appropriate care if necessary. Topics covered include anxiety, depression, psychosis, and addictions. This class does qualify as professional development for Arkansas educators. Materials, training and certification through the National Council for Mental Wellbeing are provided by Arkansas Blue Cross and Blue Shield at no cost to participants. This is a great investment for city employees and staff. It contributes to a healthier workforce . Classes are 8 hours in length and are offered at the discretion of the city. Page 301 of 666 WHY MENTAL HEALTH FIRST AID AT WORK? Mental Health First Aid (MHFA) at Work teaches employees how to identify, understand and respond to signs and symptoms of mental health and substance use challenges encountered in the workplace. Approximately 1008 million full-time workers have a substance use disorder. - Scrbsrance Abuse and Mental Health Adrmr:rs r r.7 Uo e As many as 200 million workdays are lost each year due to mental health challenges. - H3ry,tr.' R11 wens Rev:en• Less than 10 of employees feel their workplace is free of stigmas about mental health. FOUR LEARNING OPTIONS MHFA at Work is fully customizable to each organization. We work with you to address your specific concerns and reinforce existing corporate benefits and resources that support workplace wellbeing. • Certification - After six hours of virtual or in -person learning, learners become certified Mental Health First Aiders. • General Awareness - Learners attend a 4-hour virtual or in - person session. This is a condensed version of MHFA at Work that does not result in certification. • Executive Overview - Learners attend a go -minute virtual or in - person session that provides a high-level overview of what MH FA at Work teaches. • Mental Health Essentials - Options to participate in 6o-go-minute live seminars covering the latest trends in mental wellbeing for the workplace. from NATIONAL COUNCIL FOR MENTAL WELLBEING WHAT IT COVERS • Noticing signs and symptoms of substance use and mental health challenges. Navigating conversations about mental health or substance use concerns. Knowing that recovery is possible - and how to support it. Tackling mental health stigma in the workplace. Principles of safety and privacy. Building resilience and strategies to alleviate burnout. Reinforcing relevant Employee Resource Groups, employee benefits and HR initiatives. WHO SHOULD TAKE IT Human resources and benefits partners. Senior leaders and front-line managers. Clinical and wellness staff. • All employees dedicated to employee engagement, team building and resilience. Sources: Substance Abuse and Mental Health Services Administration (SAMHSA). (2014, August 7). io.8 Million Full -Time Workers Have a Substance Use Disorder. The NSDUH Report. _tiw8 m U un Greenwood, K., Bapat, V., Maughan, M, (2019, November 22). Research: People want their employers to talk about mental health. Harvard Business Review. htlosllhhrp�,{�o�q/tolresearct••ceoole •vans-tne�r-emolovAr-cccatkat:cut mental -health Coe, E., Cordin'a, J., Enomoto, K., Seshan, N. (zort, July 23). Overcoming stigma: three strategies toward better mental health in the workplace. McKinsey Quarterly. nttos ::•vwve m'k,nsey cyZnt;mtf�atr:ehc. ,tnr tgLti_ut. zn•vicesiourrinsighlslovercom:ng- stigma -three s ateg-m lowlal pelter mt7al.al-h@flab-in rite workollce Page 302 of 666 1 Carl } lw Mew;N IYIY w�Il1M II�Tw;�6�w1 ARHP Imp Report David Mantz CEO, Dallas County Medical Center Jeremy Capps CEO, Delta Memorial Hospital John Heard CEO, Chicot Memorial Medical Center Kevin Storey CEO, Baptist Health - Stuttgart Leslie Huitt CEO, Bradley County Medical Center Peggy Abbott CEO, Ouachita County Medical Center Phillip Gilmore CEO, Ashley County Medical Center Terry Amstutz CEO, McGehee Hospital ADDITIONAL MEMBERS Allan Nichols CEO, Mainline Health Systems Harrison Reed Associate Vice Chancellor - Clinical Strategy, UAMS/UAMS Health John Ballard CEO, Forrest City Medical Center Lori House CEO, Sevier County Medical Center Monica Lindley CEO, Mid -Delta Health Systems Shane Speights, DO Campus Dean, NYITCOM at Arkansas State University Sherry Turner, DO, MPH Associate Dean of GME & DIO Professor, Agency Medicine at ARCOM LEADERSHIP TEAM Mellie Boagni (f. Bridewell) ARHP Founder, President & CEO Lynn Caldwell Hawkins Vice President of Operations Brandon Gorman Chief Financial Officer Amber O'Fallon Executive Officer of Logistics Amanda Kuttenkuller Vice President of Programs GRANT FUNDING 0 SPONSORSHIPS YEAR OVER YEAR GROWTH $4.3M $4.2M 2021 2022 2021 2022 2021 2022 Page 30edct*6 Here for rural leaders. Here for rural residents. Throughout 2022, ARHP worked to strategically expand their impact to better serve rural leaders and residents. In November 2022, the organization launched a much needed building expansion project (completed in February 2023), which doubled the footprint of the existing ARHP headquarters. The Lake Village, Arkansas downtown location now houses administrative and staff offices, a conference room, telehealth resource center, a commercial & teaching kitchen (The Good Food Rx), and dedicated space to offer in -person health -social support for rural residents (through non-profit partners). EXPAMMM(C -MDUCA 0J',. AL PARTMERSHI9PS Continued growth in 2022 also required the addition of new educational partners. New technical institutes, community colleges, undergraduate, and graduate schools further expanded impact, particularly related to the health workforce continuum and behavioral health initiatives. "We are proud to partner with the Arkansas Rural UNIVERSITY OF ARKANSAS Health Partnership. Their mission to improve the Clinton School healthcare infrastructure across south Arkansas is of Public Service creating transformative, sustainable change in our state," said Dean Victoria DeFrancesco Soto. "Students choose the Clinton School because of opportunities to work with organizations like ARHP that are delivering long-term cc Chase Encalade's recent Capstone project with ARHP e> experience we want our students to have at the Clinton'. Chase Encalade, MPS Clinton School of Public Service, Class of 2023, ARHP Program Officer I, SAMHSA Project Director Photo courtesy of the Clinton School JQ6� Opo� )m o bAdpcz�,­ to infuse rural healthcare systems and communities with life-giving support. Rural hospitals across Arkansas are facing critical and immediate needs to keep their doors open. For some, the situation is dire. The ripple effect within a rural community from a single closure will be devastating. ARHP assists rural healthcare systems and their leaders to navigate the continual changes required to remain financially sustainable and locally relevant. This work touches on every facet of care delivery, from the way services are provided to how they are reimbursed, and the way facilities are structured to meet changing requirements while also responding to community needs. Pc. 7 SWING BED PROGRAM Rural Medicare patients (65+) MAYO and their family members benefit from opportunities to CLINIC recover from acute illness close to home. The hospital -based transitional care program from Allevant Solutions (Mayo Clinic & Select Medical) increases TT capacity at local critical access hospital (CAH) partners to provide more advanced treatment of care in the rural setting. Larger acute care hospitals also benefit by transferring less acute patients to smaller partner hospitals and increasing care to more complex patients. Rural residents enjoy healing closer to home and are discharged in less time than other post -acute care options. participating Critical Access Hospitals Arkansas ARHP Transitional Care Bed Days Billed Per Month - All 600 - — — — — — — — — — — — — — — — -564 — — — - 521 400 - - - - - -360- - 37-2 - - - 389 - - - - -315 - - - 354 315 339 � "` 315 305 M Y Q 253 a 200 - - - - - - - - - - - - - - - - - — d m 0 — — - — — - - ,LO �O ,LO ,LO ,�O10 �e �.� J\� e < P��� ��� PJ,�J C OG� , �C� O�c' �acGC` Month Page 307 oF6b6 RURAL HOSPITAL BOARD RETREATS Due to infrastructure and time constraints, many local hospital board members are not given the proper tools to fully understand and support the specific needs of rural hospitals. This often leads to misunderstanding, poor engagement, and high turnover rates with CEOs, which has a negative effect on staff morale and the hospital's bottom line. To help meet this gap, ARHP recently launched hospital board retreat facilitation. The first rural hospital board retreat took place in 2022. The gathering featured state -level experts (Arkansas Hospital Association & Arkansas Center for Health Improvement) and provided updates on federal legislation and the current healthcare landscape in Arkansas. Retreats include roundtable discussions & strategic plan development. Initial retreat outcomes included increased understanding, improved collaboration with other local safety net providers and improved service delivery. EXECUTIVE COACHING & VIRTUAL C-SUITE SERVICES At times, rural hospitals experience vacancies in hospital administrators and it takes time to recruit, hire, and train qualified leaders. To help fill short-term critical leadership gaps, ARHP launched executive coaching and virtual C-suite services in 2022. Initial focus with launch: Chief Financial Officer (CFO) position s Within a year of launch, the demand has grown from one to three partner hospitals. More focus areas will be added over time based on demand and capacity. Shane Speights, D.O., FAAFP Dean, College of Osteopathic t 44 �8 Medicine, NAT- Jonesboro, speaks to the ARHP Board at the Board Retreat May 2022. Page 30?Rf �66 ARHP is fully invested in strategically shaping the health workforce of tomorrow through "Grow Your Own" programs. In 2022, the organization partnered with dozens of organizations spanning 20+counties to inspire, recruit, and prepare the healthcare leaders of tomorrow. As the old adage goes, "You don't know what you don't know." One of the key contributing factors to the lack of local interest in health careers is lack of understanding and access to related knowledge. In response to this need, ARHP created a health workforce mobile unit (2022) to bring an immersive learning experience to rural residents of all ages. Individuals enter the mobile unit and engage with touch screens and the interactive ARHP health workforce website to learn about the demand and availability of healthcare jobs, related education requirements, and potential salaries. While on the mobile unit, individuals can take the next step and directly connect with college and career counselors and student success coaches to begin the enrollment process (including financial aid). HEALTH WORKFORCE WEBSITE In 2022, ARHP created and launched a dedicated website to support community education efforts regarding the health workforce pipeline. This innovative tool is promoted at local schools, community & outreach events, as well as state and national conferences. In 2022, the site hosted 42 careers, with 27 videos, and was viewed more than 8,000 times. LM!4 MAW. Page 30NfId66 The project has helped to identify and lay the groundwork for the following additional supports: Nursing School Clinical Collaborative: Through Delta Regional Authority funding, ARHP established the first regional nursing school collaborative in the south Arkansas Delta (2021). The effort brings together over 20 nursing schools, hospital, and clinic partners to strengthen nursing pipeline efforts in the south Arkansas Delta and infuse newly trained Delta nurses into ARHP partner hospitals and clinics. • ARHP Nursing Charter • Clinical placement software Additional matriculation agreements between nursing schools New training programs for nurse preceptors MEDICAL SCHOOL PRECEPTORSHIPS ARHP partners with the three medical schools in the state (University of Arkansas for Medical Sciences, WIT at AR State, Arkansas College of Osteopathic Medicine) to coordinate and schedule clinical rotations. Third and fourth year medical students are placed with board -certified physicians employed at ARH P member hospitals. The partnership directly increases the number of available medical student preceptorship slots, while also allowing for distinctly rural training experiences. RURAL PHYSICIAN RESIDENCY PROGRAM Through the HRSA Rural Residency Training Track Program grant, ARHP is working with medical school, hospital, and federally qualified health center partners to lay the groundwork for a ACGME accredited program in Family Medicine in Ashley and Chicot Counties, Arkansas. Partners include the Arkansas College of Health Education (ACHE), University of Arkansas for Medical Sciences (UAMS), Jefferson Regional, Ashley County Medical Center, and Mainline Health Systems (MHS). Page 3189f�%6 4a S ►l i ppo & Thrive ARHP supports the local health workforce and member organizations by providing current, best practice training and continuing education opportunities. SIMULATION TRA11NING (ON -SITE) Through a partnership with DAMS, ARHP offers on -site simulation training to healthcare providers throughout the service area. Current simulation training offered includes advanced cardiac life support (ACLS) and pediatric advanced life support (PALS). ACLS: Advanced Cardiac Life Support Training: 49 PALS: Pediatric Advanced Life Support: 7 Page 31 'P@f b766 Ileen Talavera Community Health Worker TELEHEALTH RESOURCE CENTERS ARHP has established a telehealth resource center at the Lake Village, Arkansas office headquarters in partnership with UAMS. The satellite resource center is one of three in the region and five in the state. The center serves as a local space for ARHP community health workers to provide direct support to patients, particularly for patients enrolled in pilot programs utilizing patient remote monitoring devices (The Good Food Rx). UAMS staff also have the ability to train healthcare providers how to best utilize remote monitoring devices. 2022: 207 Trained MEA'LIM4 FOP- iR�,sE�.CENtl lLV Once arriving home, the health coach would call each patient and ensure they understood the importance of following up with their primary care provider. During this call, the health coach and patient would reconcile all medications and ensure understanding of when to contact their primary care provider or emergency department, depending on symptoms. If patients needed durable medical equipment for their recovery, the health coach would assist the patient in acquiring needed materials. In 2022, 6,708 patients benefited from health coaching services. Page 31 Y*W66 In 2022, ARHP conducted Community Health Needs Assessments (CHNA) with nearly every non-profit member hospital (11). Every community identified behavioral health (mental health and substance use) as a the #1 priority area to address. To this effect, the organization focused efforts on expanding collaboration, informing the community, increasing services for substance use disorder, and training laypersons to support mental health access needs. BEHAVIORAL HEALTH TASK FORCE The Behavioral Health Task Force was formed in June 2018 to increase dialogue and collaboration between diverse, cross -sector organizations serving individuals with mental health and/or substance use concerns. Opioid Crisis Video An informational video produced by ARHP several years ago on the local opioid epidemic and the need for treatment (including MAT providers) is widely disseminated. In 2022, the video was in wide circulation- being shared by nursing schools, colleges, and organizations across the state of Arkansas and beyond. Substance Use Services ARHP continues to leverage resources to increase and strengthen locally available substance use prevention, treatment, and support services. Current efforts include increasing the number of local peer -to -peer recovery specialists, partnering with the local judicial system to increase the number of individuals engaging in treatment, and providing support and counseling to those experiencing substance use disorder. c Peer recovery specialists: 5 AR County Southern District Pilot Drug Court: 24 Court Sessions, 425 Individuals Served Individuals trained in Narcan: 30 Mental Health/Suicide Prevention Training for Laypersons For several years, ARHP has offered evidence -based Mental Health First Aid (MHFA) training to individuals throughout the community, regardless of work sector or background. In 2022, the number of laypersons (non -healthcare background) trained in the model significantly increased. Dani Gibson ARHP Mental Health total I aypersons tra i ned First Aid Project Coordinator Page 31 ,?9F R6 Arkansas Rural Health Partnership's 2022 Gold Level Sponsors are recognized for their investment of $5,000 or more Car01 eSource PASSE Arkansas Rural Health Partnership's 2022 Silver Level Sponsors are recognized for their investment of $1,500 or more CONCORI J MEDICAL GROt 46J Gallaghe e 10 y MPLETECARE P 0 R A T E 0 symplr 0 Page 315%R66 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 CITY COUNCIL MEMO 2023-792 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Jessica Masters, Development Review Manager DATE: SUBJECT: RZN-2023-0014: Rezoning (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): Submitted by HALL ESTILL LAW FIRM for property located at SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD in WARD 1. The property is split zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE, and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 205.2 acres. The request is to rezone a portion of the property to NC, NEIGHBORHOOOD CONSERVATION AND CS, COMMUNITY SERVICES. RECOMMENDATION: City Planning staff recommend denial and the Planning Commission recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits `A' and 'B'. BACKGROUND: The subject property is in south Fayetteville, southeast of the intersection of S. Dead Horse Mountain Road and E. Goff Farm Road. The overall site adds up to approximately 205.2 acres, is currently minimally developed with low -density residential structures and also incorporates the Stonebridge Meadows Golf Club. The property is currently zoned R-A, Residential Agricultural and RSF-4, Residential Single -Family, 4 Units per Acre. The RSF-4 section of the property has a Bill of Assurance that limits the property to a density of 2.5 units per acre. The property has a long development history, though multiple plans have failed to come to fruition. It was previously part of the Villas at Stonebridge Planned Zoning District, which expired in 2015. Upon the project's expiration, staff recommended the property revert back to its original zoning of R-A, Residential - Agricultural. The property was eventually rezoned to its current RSF-4 designation with an associated Bill of Assurance limiting the density to 2.5 units per acre (RZN 15-5194, Ordinance 5842). In February 2018, a preliminary plat for Meadows at Stonebridge Subdivision was approved on a portion of this property (PPL18- 6063), which was not built. After two additional failed rezoning attempts in 2021, one a Planned Zoning District that was denied by City Council in March, and the other a request to remove the Bill of Assurance which was denied by Council in December, another preliminary plat received approval on 51.32 acres of the site from Planning Commission in July 2022 (PPL-2022-0006). Proposal: The request is to rezone 95.17 acres to NC, Neighborhood Conservation, and 17.81 acres to CS, Community Services. The remainder of the site, as shown in the applicant's provided exhibit and totaling approximately 92.22 acres, is to remain R-A, Residential Agricultural. Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 315 of 666 Public Comment: Staff received public comment on the request, both ahead of the meeting and at Planning Commission. Limited primarily to inquiries, staff received comment in support as well as opposition to the request. Those members of the public who were in support mentioned the benefit of added commercial development and possibility for affordable housing; those against had concerns about existing drainage issues and traffic problems. Land Use Compatibility: Staff finds that the updated proposal is partially incompatible with surrounding land uses. There are some benefits to the proposal; the combination of R-A and NC will concentrate density to a smaller portion of the site, rather than would a request for a blanket rezoning to something like RSF-4. From a use perspective, adding additional single-family homes near single-family homes is inherently compatible. NC, Neighborhood Conservation, is a single-family zoning district that allows for a density of 10 units per acre with 40-foot lot widths. At such a large acreage, and from a density perspective, however, potentially 950 single- family lots could be created in the NC portion of the site. While this number does not account for necessary right-of-way dedication, tree preservation, or drainage requirements that would also accompany any subdivision of land, the large site would still allow for a large number of units (potentially within the 600-800 range). At this intensity, staff does not find that existing infrastructure could support this without significant investment. Most traffic would flow and concentrate to the north towards Huntsville Road, and water and sewer capacity are limited to two 6-inch mains in S. Dead Horse Mountain Road and E. Goff Farm Road, and a 3-inch sewer main on the south side of E. Goff Farm Road. The area to the west, though generally rural in nature, has seen recent development, and the inclusion of CS zoning in the northwestern portion of the site could help insert additional services in an area that is currently lacking in available amenities. However, while allowing for an insertion of non-residential uses, the CS zoning district does not require it. With no stated density maximum and minimal lot width and area sizes, the potential impact of additional residential units, whether multi -family or single-family on that portion of the site could be too much too soon. Because CS does not require offices, retail, or other amenities to be offered on the northwest corner of the site, staff cannot support a rezoning to that district. Land Use Plan Analysis: Staff finds that the proposal is not in line with the goals in City Plan 2040 and adopted land use policies. The infill score for this site is low, which appears to counter the City's stated goal towards making infill development a priority. The area is also called out as both a Rural Residential Area, and a Residential Neighborhood Area. These designations do not lend themselves to the large amount of density and impact that could be added. Staff does finds that the smaller lot sizes lean this proposal towards meeting the goal of providing attainable housing and the combination of zoning districts does allow for a more mixed -use area. While staff supports the mix of uses that could be offered by this proposal, it is difficult to gauge whether what could be developed would ultimately be compatible in terms of scale, size, and density given the stated requirements and allowances of each zoning district. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a non -uniform infill score of 1-3 for this site. The following elements of the matrix contribute to the score, at varying points: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Road) • Near Sewer Main (E. Goff Farm Road) • Near Water Main (S. Dead Horse Mountain and E. Goff Farm Road) • Near Paved Trail (Saint Paul Trail) DISCUSSION: At the May 22, 2023 Planning Commission meeting, a vote of 5-4-0 forwarded the request to City Council with a recommendation of approval. After a motion to deny failed with a vote of 4-5-0, Commissioner Brink made a Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 316 of 666 motion to forward with a recommendation of approval, with Commissioner Holcomb seconding. Those Commissioners opposed to the request found that the proposal was not in line with the goals outlined in City Plan 2040, or with the Growth Concept map. Further, Commissioners issued concerns about the lack of information available about proposed or potential development plans for such a large site. Those Commissioners in favor stated that the traffic and infrastructure concerns could be addressed at the time of development. BUDGET/STAFF IMPACT: N/A ATTACHMENTS: SRF, Exhibit A, Exhibit B, Planning Commission Staff Report, Additional Exhibits, Hall - Estill Dead Horse Mountain, Bill of Assurance, Additional Information Memo, Bill of Assurance II Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 317 of 666 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2023-792 RZN-2023-0014: Rezoning (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): Submitted by HALL ESTILL LAW FIRM for property located at SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD in WARD 1. The property is split zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE, and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 205.2 acres. The request is to rezone a portion of the property to NC, NEIGHBORHOOOD CONSERVATION AND CS, COMMUNITY SERVICES. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 2023-014 LOCATED SOUTHEAST OF DEAD HORSE MOUNTAIN ROAD AND GOFF FARM ROAD IN WARD ONE FOR APPROXIMATELY 112.98 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE SUBJECT TO A BILL OF ASSURANCE TO NC, NEIGHBORHOOD CONSERVATION; CS, COMMUNITY SERVICES; AND R-A, RESIDENTIAL AGRICULTURAL BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 Units Per Acre subject to a Bill of Assurance to NC, Neighborhood Conservation; CS, Community Services; and R-A, Residential Agricultural. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. Page 1 Page 318 of 666 Jonathan Curth Submitted By City of Fayetteville Staff Review Form 2023-792 Item ID 6/20/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/2/2023 DEVELOPMENT REVIEW (630) Submitted Date Division / Department Action Recommendation: RZN-2023-0014: Rezoning (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): Submitted by HALL ESTILL LAW FIRM for property located at SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD in WARD 1. The property is split zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE, and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 205.2 acres. The request is to rezone a portion of the property to NC, NEIGHBORHOOOD CONSERVATION AND CS, COMMUNITY SERVICES. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Does item have a direct cost? No Item Cost $ - Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Page 319 of 666 EXHIBIT 'A' RZN-2023-0014 SE OF DEAD HORSE One Mile View MOUNTAIN ROAD AND E. NORTH 0 0.13 0.25 0.5 Miles i i i i Proposed CS ■ L. Subject Property Proposed INC --- N �— M --- O ' c ' z 0z .'�'A RSF-4 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — Neighborhood Link — Unclassified — Alley — Residential Link Planned Neighborhood Link - ■ I Planned Residential Link Shared -Use Paved Trail — — Trail (Proposed) — Fayetteville City Limits Planning Area Planning Area h1 Fayetteville City Limits _ �J Proposed NC n R-A L.,————; ———-1 Zoning �I-2 General lntluslrlel RESIDENTIAL SINGLE-FAMILY EXTRACTION F-t Rsu NS L COMMERCIAL Residential -Off o Resldentlal-Agdcullurai C-t G2 RSF-1 FORM BASED DISTRICTS 1111111110 .C.. u RSFI M, R9F-8 �Downnthwn General RSF-18 Community Services RESIDENTIAL MULTI -FAMILY Neighborhood Services RMF Neighborhood Conservation RMF-12 RMF-1' PLANNED ZONING DISTRICTS Commercial, Industrial, Residential INSTRITUTIONAL RMFaa INDUSTRIAL - y mmer and Light lndustriel Page 320 of 666 EXHIBIT'B' RZN-2023-0014 LEGAL DESCRIPTION - R-A TO NC: A part of the S1/2 of Section 24, T16N, R30W in Washington County, Arkansas, and being described as follows: Beginning at the SE Corner of the SE1/4 of the SW1/4, said point being the POINT OF BEGINNING, thence N86°49'17"W 987.59 feet, thence N03007'19"E 597.27 feet, thence S87°14'03"E 52.07 feet, thence S56°34'19"E 339.64 feet, thence S81 °26'17"E 630.62 feet, thence S33°48'42"E 271.55 feet, thence N88014'57"E 161.24 feet, thence S42°11'57"E 488.91 feet, thence N72°22'35"E 54.12 feet, thence N00019'58"E 468.73 feet, thence N18059'17"W 227.10 feet, thence N39028'21 "W 389.04 feet, thence S81 °02'45"W 397.71 feet, thence S08057'15"E 23.68 feet, thence S80007'59"W 108.00 feet, thence N74031'30"W 34.38 feet, thence N59050'02"W 97.58 feet, thence N29020'58"W 104.06 feet, thence N15°49'34"E 138.95 feet, thence N61 °00'05"E 91.68 feet, thence N81 ° 10'07"E 377.04 feet, thence N08057'15"W 156.17 feet, thence N81 °09'21 "E 171.90 feet, thence S08055'47"E 8.77 feet, thence N80056'09"E 120.20 feet, thence S08057'15"E 156.08 feet, thence S39028'21"E 468.95 feet, thence S50031'39"W 120.02 feet, thence S39029'12"E 76.44 feet, thence along a curve to the right 34.60 feet, said curve having a radius of 175.56 feet and a chord bearing and distance of S33050'26"E 34.54 feet, thence N71 °00'43"E 146.72 feet, thence S88059'17"E 219.11 feet, thence S71 °01'00"E 123.95 feet, thence S41001'48"E 143.32 feet, thence S15'42'11"E 266.28 feet, thence N74017'46"E 19.53 feet, thence S15042'17"E 81.70 feet, thence S10055'46"W 137.78 feet, thence S71 °00'43"W 156.33 feet, thence N 18°59'17"W 20.00 feet, thence S71 °00'43"W 208.00 feet, thence S18059'17"E 52.00 feet, thence N71°00'43"E 271.47 feet, thence S70052'46"E 183.52 feet, thence S39°36'57"E 439.73 feet, thence S22054'42"E 157.34 feet, thence S02032'46"E 213.06 feet, thence S43043'41 "W 235.14 feet, thence S28026'43"W 62.04 feet, thence S08020'49"W 184.25 feet, thence S19°43'24"W 70.60 feet, thence S49°53'43"W 156.88 feet, thence S80°04'03"W 147.49 feet, thence N73014'18"W 258.25 feet, thence N41 °49'52"W 200.37 feet, thence NO2°31'08"E 144.22 feet, thence N12°36'14"E 292.67 feet, thence N18°59'17"W 572.29 feet, thence S72022'35"W 226.24 feet, thence SO4°36'29"E 859.58 feet, thence S15°59'29"W 713.53 feet, thence S70036'56"W 185.38 feet, thence S32040'39"W 467.13 feet, thence S46054'37"W 162.88 feet, thence S18019'01"W 118.12 feet, thence S01°23'12"E 98.10 feet, thence S38052'47"E 79.66 feet, thence S16°20'29"E 74.72 feet, thence N86040'11"W 340.05 feet, thence N49021'23"W 36.69 feet, thence N61014'17"W 108.75 feet, thence N78006'50"W 129.20 feet, thence S87002'56"E 456.97 feet, thence N02034'06"E 405.39 feet, thence N87°05'45"W 214.58 feet, thence N02033'12"E 1,274.23 feet, thence S73018'48"W 819.41 feet, thence NO3°35'44"E 42.64 feet, thence N73019'49"E 1,046.13 feet, thence N02034'06"E 841.67 feet to the POINT OF BEGINNING: Containing 95.17 acres more or less subject to easements and right of way of record. Page 321 of 666 EXHIBIT 'B' RZN-2023-0014 LEGAL DESCRIPTION - R-A TO CS: A part of the S1/2 of Section 24 and a part of Section 25 , T16N, R30W in Washington County, Arkansas, and being described as follows: Commencing at the SE Corner of the SE1/4, SW1A thence NO2°50'44"E 1,517.46 feet to the POINT OF BEGINNING, thence S82043'44"W 142.94 feet, thence S53°36'18"W 276.65 feet, thence S48°57'18"W 291.80 feet, thence S56°26'58"W 236.55 feet, thence S20°47'21 "W 64.36 feet, thence S42000'27"W 354.05 feet, thence N01 °56'58"E 39.05 feet, thence N00004'28"E 93.39 feet, thence N02058'53"W 129.30 feet, thence N04058'52"W 139.32 feet, thence N05030'35"W 237.75 feet, thence N05057'05"W 180.57 feet, thence N86038'24"E 750.00 feet, thence NO3°26'25"W 400.22 feet, thence N86°32'02"E 182.95 feet, thence N86056'15"E 608.75 feet, thence N89037'05"E 52.73 feet, thence along a non tangent curve to the right 78.72 feet, said curve having a radius of 131.27 feet and a chord bearing and distance of S71 °23'16"E 77.55 feet, thence along a non tangent curve to the right 61.31 feet, said curve having a radius of 125.59 feet and a chord bearing and distance of S34003'03"E 60.70 feet, thence S21 °20'30"E 40.99 feet, thence along a non tangent curve to the left 202.35 feet, said curve having a radius of 660.49 feet and a chord bearing and distance of S28018'01"E 201.56 feet, thence S37011'15"E 89.37 feet, thence along a non tangent curve to the left 55.52 feet, said curve having a radius of 1,677.52 feet and a chord bearing and distance of S38012'10"E 55.52 feet, thence S50027'50"W 170.70 feet, thence N39003'01 "W 157.90 feet, thence N55040'23"W 72.67 feet, thence N71 °40'52"W 120.12 feet, thence S81 °29'37"W 48.59 feet, thence N54037'53"W 99.63 feet, thence S75°02'54"W 48.07 feet, thence S22°12'33"W 121.04 feet; thence S22012'33"W 80.41 feet, thence S82043'44"W 117.69 feet to the POINT OF BEGINNING: Containing 17.81 acres more or less subject to easements and right of way of record. Page 322 of 666 CITY OF VOWFAYETTEVILLE ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission FROM: Jessie Masters, Development Review Manager MEETING DATE: May 22, 2023 Updated with PC hearing results from May 22, 2023 SUBJECT: RZN-2023-0014: Rezoning (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES, 606, 607, 645, 646): Submitted by HALL ESTILL LAW FIRM for property located at SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD. The property is split zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE, and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 205.2 acres. The request is to rezone a portion of the property to NC, NEIGHBORHOOOD CONSERVATION AND CS, COMMUNITY SERVICES. RECOMMENDATION: Staff recommends denial of RZN-2023-0014. RECOMMENDED MOTION: `7 move to deny RZN-2023-0014." BACKGROUND: The subject property is in south Fayetteville, southeast of the intersection of S. Dead Horse Mountain Road and E. Goff Farm Road. The property consists of 10 parcels, and in total adds up to approximately 205.2 acres. It is currently minimally developed with low -density residential structures and also incorporates the Stonebridge Meadows Golf Club. The property is currently zoned R-A, Residential Agricultural and RSF-4, Residential Single -Family, 4 Units per Acre. The RSF-4 section of the property has a Bill of Assurance attached to it that limits the property to a density of. Surrounding land uses and zoning are listed in Table 1. Table 1: Surrounding Land Uses and Zoning Direction Land Use Zoning North Golf Course R-A, Residential -Agricultural South Undeveloped RSF-2, Residential Single -Family, 2 Units per Acre East Single -Family Residential RSF-4, Residential Single -Family, 4 Units per Acre West Undeveloped/Single-Family Residential R-A, Residential -Agricultural; RSF-4, Residential Single -Family, 4 Units per Acre Request: The request is to rezone 95.17 acres to NC, Neighborhood Conservation, and 17.81 acres to CS, Community Services. The remainder of the site, approximately 92.22 acres, is to remain R-A, Residential Agricultural. Public Comment: Staff has received inquiries about the request, but no outright support or opposition. One neighbor issued a concern regarding an agreement with a previous property owner regarding the replacement of 20 pine trees that would be impacted by development. Staff Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HO � 323 of 666 Paqe 1 of 17 has determined that that is likely a civil matter at this time, and specific tree preservation requirements would be taken into account at the time of development. INFRASTRUCTURE: Streets: The subject area has frontage along S. Dead Horse Mountain Rd., which is a partially improved Neighborhood Link street with asphalt paving, curb and gutter, sidewalk on parts, and open ditches on the rest. The subject area also has frontage along E. Goff Farm Rd., which is a partially Residential Link street with asphalt paving and open ditches. Any street improvements required in these areas would be determined at the time of development proposal. Water: Public water is available to the subject area. An existing 6-inch water main is present on the west side of S. Dead Horse Mountain Rd. An existing 6-inch water main is present on the north side of E. Goff Farm Rd. Sewer: Sanitary sewer is available to the subject area. An existing 3-inch sewer main is present on the south side of E. Goff Farm Rd. Existing access to across the rest of the subject property. Drainage: No portion of the property lies within the Hillside -Hilltop Overlay District, or within a FEMA floodplain. However, the property is largely encumbered by hydric soils. Hydric soils are known indicators of wetlands, though for an area to be classified as wetlands, it may also need other characteristics such as hydrophytes (plants that grow in water), and shallow water during parts of the year. Hydric soils can be found across many areas of Fayetteville, including valleys, floodplains, and open prairies. It's important to identify these natural resources during development, so when these soils are identified on a property, further environmental studies will be required at the time of development. Before permits will be issued for the property a statement/report from an environmental professional must be provided summarizing the existence of wetlands on the property. If this statement/report indicates that wetlands may be present on site, a USACE Determination of Jurisdictional Wetlands will be required at the time of development submittal. There is also a protected stream on the northeast side of the property. Streamside Protection Zones generally consist of a protected area on each side of a stream or creek. This "protected area" is meant to preserve woody vegetation and natural areas along stream corridors to improve/protect stream health. At a minimum, it will be 50ft wide as measured from the top of bank but depending on the shape and extents of the floodway, it could be substantially more. Certain construction activities such as trails and some utilities are allowed in these zones, but in general, improvements such as parking lots or buildings are prohibited. Any additional improvements or requirements for drainage will be determined at the time of development. Fire: Fire apparatus access and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. Station 3, located at 1050 S. Happy Hollow Rd., protects this site. The property is located approximately 2 miles from the fire station with an anticipated drive time of approximately 4 minutes using existing streets. The anticipated response time Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 324 of 666 Paqe 2 of 17 would be approximately 6.2 minutes. Fire Department response time is calculated based on the drive time plus 1 minute for dispatch and 1.2 minutes for turn -out time. Within the City Limits, the Fayetteville Fire Department has a response time goal of 6 minutes for an engine and 8 minutes for a ladder truck. Police: The Police Department did not comment on this request. Tree Preservation: The current zoning districts of R-A, Residential -Agricultural and RSF-4, Residential Single -Family, 4 Units per Acre require 25% minimum canopy preservation. The proposed zoning districts of NC, Neighborhood Conservation and CS, Community Services require 20% minimum canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as Residential Neighborhood and Rural Residential areas. Residential Neighborhood areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhoods. This designation recognizes the existing conventional subdivision developments that may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. Rural Residential Areas recognize existing low -density large lot development but are identified to encourage the conservation and preservation of woodlands, grasslands, or agricultural lands that are sparsely settled. These areas may or may not have adequate street and water infrastructure or public services, such as police and fire protection to support urban or suburban densities and development patterns. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a non -uniform infill score of 1-3 for this site with a weighted score of 3.5. The following elements of the matrix contribute to the score, at varying points: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Road) • Near Sewer Main (E. Goff Farm Road) • Near Water Main (S. Dead Horse Mountain and E. Goff Farm Road) • Near Paved Trail (Saint Paul Trail) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: Staff finds that the updated proposal is partially incompatible with surrounding land uses. There are some benefits to the proposal; the combination of R-A and NC will concentrate density to a smaller portion of the site, rather than a blanket rezoning to something like RSF-4, and have the potential to conserve additional land. NC, Neighborhood Conservation, is a single-family zoning district that allows for a density of 10 Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HO � 325 of 666 Paqe 3 of 17 units per acre with 40-foot lot widths. From a use perspective, adding additional single-family homes near single-family homes is inherently compatible, and staff does not find any issues with this. At such a large acreage, and from a density perspective, however, potentially 950 single- family lots could be created in the NC portion of the site. While this number does not account for necessary right-of-way dedication, tree preservation, or drainage requirements that would also accompany any subdivision of land, the large site would still allow for a large number of units (potentially within the 600-800 range). At this intensity, staff does not find that existing infrastructure could support this without significant investment. Most traffic would concentrate to the north towards Huntsville Road, and water and sewer capacity are also quite limited in this area. The area to the west, though generally rural in nature, has seen recent development, and with the inclusion of CS zoning in the northwestern portion of the site, this could help insert additional services in an area that is currently lacking in available amenities. The CS zoning district proposal, at 17 acres, while allowing for an insertion of uses, does not require it. With no stated density maximum and minimal lot width and area sizes, the potential impact of additional residential units, whether multi -family or single-family on that portion of the site could be too much too soon. Unless there was a guarantee that offices, retail, or other amenities were to be offered on the northwest corner of the site, staff cannot support a blanket rezoning to CS. Land Use Plan Analysis: Staff finds that the proposal is not in line with the goals in City Plan 2040 and adopted land use policies. The infill score for this site is low, which appears to counter the City's stated goal towards making infill development a priority. The area is also called out as both a Rural Residential Area, and a Residential Neighborhood Area. These designations do not lend themselves to the large amount of density that could be added to this area. Staff does finds that the smaller lot sizes lean this neighborhood towards meeting the goal of providing attainable housing and the combination of zoning districts does allow for a more mixed use area. Without assurances of the mix of uses, however, it is difficult to gauge whether what could be developed would ultimately be compatible in terms of scale, size, and density. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff finds that the proposed rezoning to NC, Neighborhood Conservation and CS, Community Services, is not necessarily justified. A rezoning of this nature, scale, and intensity may run counter to the long-term land use plans for the area. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: The proposed zoning will increase traffic, and to a significant degree. With the addition of potentially anywhere between 600-900 homes in just the portion zoned NC, staff finds this may negatively contribute to traffic counts on Dead Horse Mountain Road, with residents having no viable alternative Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HO � 326 of 666 Paqe 4 of 17 transportation option. That said, with the addition of potential walkable services in the area through the CS zoning request, staff finds that this somewhat alleviates this concern. However, since CS also allows for residential uses by -right, there is no guarantee through that zoning district that services would be provided. Staff also finds that there is a possible connection to an existing bike trail, which does work in the development's favor towards the future reduction of traffic counts, but this does little to provide connectivity to the development in the short term. Staff finds that given the proposed unit counts and proposed densities, the applicant should plan to submit a Traffic Impact Study (TIS) with any proposed preliminary plat, should the rezoning at this site be approved. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: Rezoning the property from its current zoning designation will significantly alter the potential population density in the area. Initial Engineering Division review indicates that utility extensions or upgrades are likely required, especially with regards to current water service to the site, which does not currently have the capacity to serve a development of this size. No comments were received from the Fayetteville Public School district. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2023-0014 to the City Council with a recommendation of approval. PLANNING COMMISSION ACTION Date: May 22, 2023 Motion: Second: Vote: O Tabled Required YES Motion #1: Garlock 2nd: Madden Deny 4-5-0 (Motion failed) (Commissioners Brink, Payne, Holcomb, Winston, McGetrick opposed) 55 Forwarded O Denied Motion #2: Brink 2nd: Holcomb FWD, with a rec. of approval. 5-4-0 (Motion carried) (Commissioners Sparkman, Garlock, Madden, Gulley opposed) Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HO � 327 of 666 Paqe 5 of 17 BUDGET/STAFF IMPACT: None ATTACHMENTS: • Unified Development Code: o §161.03 District R-A, Residential -Agricultural o §161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre o §161.29 Neighborhood Conservation o §161.22 Community Services • Request Letter • Applicant Exhibit • One Mile Map • Close -Up Map • Current Land Use Map • Future Land Use Map Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HO � 328 of 666 Paqe 6 of 17 161.03 District R-A, Residential -Agricultural (A) Purposes. The regulations of the agricultural district are designed to protect agricultural land until an orderly transition to urban development has been accomplished; prevent wasteful scattering of development in rural areas; obtain economy of public funds in the providing of public improvements and services of orderly growth; conserve the tax base; provide opportunity for affordable housing, increase scenic attractiveness; and conserve open space. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 3 Public protection and utility facilities Unit 6 Agriculture Unit 7 Animal husbandry Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 37 Manufactured homes Unit 41 Accessory dwellings Unit 43 Animal boarding and training Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 20 Commercial recreation, large sites Unit 24 Home occupations Unit 35 Outdoor Music Establishments Unit 36 Wireless communications facilities Unit 42 Clean technologies (C) Density. Units per acre I One-half '/z (D) Bulk and Area Regulations. Lot width minimum 200 feet Lot Area Minimum: Residential: 2 acres Nonresidential: 2 acres Lot area per dwelling unit 2 acres (E) Setback Requirements. Front Side Rear 35 feet 20 feet 35 feet (F) Height Requirements. There shall be no maximum height limits in the R-A District, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 329 of 666 Paqe 7 of 17 additional setback from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of that portion of the building and one (1) story. (G) Building area. None. (Code 1965, App. A., Art. 5(1); Ord. No. 1747, 6-29-70; Code 1991, §160.030; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5195, 11-6-08; Ord. No. 5238, 5-5- 09; Ord. No. 5479, 2-7-12; Ord. No. 5945, §3, 1-17-17; Ord. No. 6015, §1(Exh. A), 11-21-17; Ord. No. 6427, §§l (Exh. C), 2, 4-20-21) Editor's note(s)—Ord. No. 6625 , §1 adopted December 6, 2022, "determines that Section 2 of Ordinance 6427 (Sunset Clause) be amended so that Ordinance 6427 and all amendments to Code Sections ordained or enacted by Ordinance 6427 shall automatically sunset, be repealed and become void on December 31, 2023, unless prior to that date the City Council amends this ordinance to repeal or further amend this sunset, repeal and termination section." 161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a I Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two (2) family dwellings Units per acre 4 or less 7 or less (D) Bulk and Area Regulations. Single-family dwellings Two (2) family dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per dwelling unit 8,000 square feet 6,000 square feet Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 330 of 666 Paqe 8 of 17 Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum Land area per 8,000 square feet 6,000 square feet dwelling unit (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. Accessory ground mounted solar energy systems shall not be considered buildings. (Code 1991, §160.031; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 4858, 4-18-06; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15- 19; Ord. No. 6427 , §§1(Exh. C), 2, 4-20-21) Editor's note(s)—Ord. No. 6625 , §1 adopted December 6, 2022, "determines that Section 2 of Ordinance 6427 (Sunset Clause) be amended so that Ordinance 6427 and all amendments to Code Sections ordained or enacted by Ordinance 6427 shall automatically sunset, be repealed and become void on December 31, 2023, unless prior to that date the City Council amends this ordinance to repeal or further amend this sunset, repeal and termination section." 161.29 Neighborhood Conservation (A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other zones. Although Neighborhood Conservation is the most purely residential zone, it can have some mix of uses, such as civic buildings. Neighborhood Conservation serves to promote and protect neighborhood character. For the purposes of Chapter 96: Noise Control, the Neighborhood Conservation district is a residential zone. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 9 Two 2 family dwellings Unit 10 Three (3) and four (4) family dwellings Unit 12a Limited business' Unit 24 Home occupations Unit 25 Offices, studios, and related services Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 331 of 666 Paqe 9 of 17 Unit 28 Center for collecting recyclable materials Unit 36 Wireless communication facilities Unit 44 Cluster Housing Development (C) Density. Ten (10) Units Per Acre. (D) Bulk and Area Regulations. (1) Lot Width Minimum. All dwelling types 140 feet (2) Lot Area Minimum. 4,000 square feet (E) Setback Regulations. Front A build -to zone that is located between the front property line and a line 25 feet from the front property line. Side 5 feet Rear 5 feet Rear, from center line of an alley 12 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories (Ord. No. 5128, 4-15-08; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5592, 6-18-13; Ord. No. 5664, 2- 18-14; Ord. No. 5800 , §1(Exh. A), 10-6-15>; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §§5, 7-9, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6211 , §1, 8-6-19; Ord. No. 6427 , §§1(Exh. C), 2, 4-20-21) Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." 161.22 Community Services (A) Purpose. The Community Services District is designed primarily to provide convenience goods and personal services for persons living in the surrounding residential areas and is intended to provide for adaptable mixed use centers located along commercial corridors that connect denser development nodes. There is a mixture of residential and commercial uses in a traditional urban form with buildings addressing the street. For the purposes of Chapter 96: Noise Control, the Community Services district is a commercial zone. The intent of this zoning district is to provide standards that enable development to be approved administratively. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 10 Three 3 and four 4 family dwellings Unit 13 Eating laces Unit 15 Neighborhood Shopping goods Unit 24 Home occupations Unit 25 Offices, studios and related services Unit 26 Multi -family dwellings Unit 40 Sidewalk Cafes Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 332 of 666 Paqe 10 of 17 Unit 41 Accessory dwellings Unit 44 Cluster Housing Development Unit 45 Small scale production Unit 46 Short-term rentals Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need approval when combined with pre -approved uses. (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 14 Hotel, motel and amusement services Unit 16 Shopping goods Unit 17 Transportation, trades and services Unit 18 Gasoline service stations and drive-in/drive-through restaurants Unit 19 Commercial recreation, small sites Unit 28 Center for collecting recyclable materials Unit 34 Liquor stores Unit 35 Outdoor music establishments Unit 36 Wireless communication facilities* Unit 42 Clean technologies (C) Density. None. (D) Bulk and Area Regulations. (1) Lot Width Minimum. Dwelling 18 feet All others None (2) Lot Area Minimum. None. (E) Setback regulations. Front: A build -to zone that is located between 10 feet and a line 25 feet from the front property line. Side and rear: None Side or rear, when contiguous to 15 feet a single-family residential district: (F) Building Height Regulations. Building Height Maximum 1 5 stories (G) Minimum Buildable Street Frontage.50% of the lot width. (Ord. No. 5312, 4-20-10; Ord. No. 5339, 8-3-10; Ord. No. 5462, 12-6-11; Ord. No. 5592, 6-18-13; Ord. No. 5664, 2- 18-14; Ord. No. 5735, 1-20-15; Ord. No. 5800, §1(Exh. A), 10-6-15; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945, §§5, 7-9, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6223 , §1, 9-3-19; Ord. No. 6409 §1, 2-2-21; Ord. No. 6427, §§1(Exh. C), 2, 4-20-21; Ord. No. 6497, §1, 10-19-21) Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 333 of 666 Page 11 of 17 Editor's note(s)—Ord. No. 6625 , §1 adopted December 6, 2022, "determines that Section 2 of Ordinance 6427 (Sunset Clause) be amended so that Ordinance 6427 and all amendments to Code Sections ordained or enacted by Ordinance 6427 shall automatically sunset, be repealed and become void on December 31, 2023, unless prior to that date the City Council amends this ordinance to repeal or further amend this sunset, repeal and termination section." Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 334 of 666 Page 12 of 17 HALL LSTILL ATTORNEYS AT LAW April 12, 2023 City of Fayetteville Planning Commission and Planning Department 125 West Mountain Street Fayetteville, Arkansas 72701 Robert K. Rhoads 75 N. East Ave., Suite 500 Fayetteville, AR 72701-5388 Direct Dial: (479) 973-5202 rrhoads@hallestill.com Re: Rezoning of Parcel Nos. 765-15268-350, 765-15268-451, 765-15269-101, 765- 15269-102, 769-15269-150, 769-15269-151, 769-15268-452, 769-15268-400, 769-15268-401, 769-15268-150 ADDRESS: 2858 Dead Horse Mtn. Rd. and 3495 E. Goff Farm Rd. From RSF-4 and RA to Neighborhood Conservation (NC) and RA to Neighborhood Services (CS) To Whom It May Concern: This letter is in regard to rezoning parcels 765-15268-350, 765-15268-451, and 765-15269- 101 from its current designation of RSF-4 and RA to Neighborhood Conservation (NC) and parcels 765-15269-102, 769-15269-150, 769-15269-151, 769-15268-452, 769-15268-400, 769-15268- 401, 769-15268-150 from its current designation of RA to Neighborhood Services (CS). The Neighborhood Conservation zone promotes and protects neighborhood character, it is usually residential, but it can also have a mix of uses. CS is designed to give convenience goods and services to the surrounding residents. The future land use for these tracks and surrounding areas is mainly Residential Neighborhood. This designation is primarily residential with a wide variety of housing types of different scale, and it encourages highly connected compact blocks and traditional neighborhood development. Further, Neighborhood Conservation (NC) is presently compatible and would fit in this area as it currently exists, and the future and this rezoning will not unreasonably affect in any adverse way the surrounding land uses. Also, CS is compatible too and will not unreasonably or adversely impact the surrounding land uses. Cc: Client(s) Sincerely yours, Is/Robert K Rhoads Robert K. Rhoads Hall, Estill, Hardwick, Gable, Golden & Nelson, P.C. Planning Commission Tulsa • Oklahoma City • Northwest Arkansas • Denver www.hallestill.com May 22, 2023 RZN-2023-0014 (RIVERWOOD HoF4W 335 of 666 Page 13 of 17 N I W E I � �00 I GRAPHIC SCALE 1" = 300' IF GME FARM I Reside9",1 Link - �IhJI CRESCENT LAKE II 11 � P I . \ D -H / 1 _ TRACT A E ME S H2- bd I 4 \\ ACT C I � / I I TRACT IB � J I I —FT o J1a Y - - - — R K "o I Ir — A Ip I I PROJECT TITLE: STONEBRIDGE COTTAGES REZONING R-A TO REMAIN LOCATION: FAYETTEVILLE, AR �JORGENSEN 124W511I,AI9aDrlve.SolteS z ' R-A TO INC Fave«eviNe,aR1z1oa SHEVt$Cd:1FRpND0E1dIg15SlOn � w+ASSOCIATES Office 479.442.9127 DRAWN BY PMM May 22, 2023LH www.lorgensenassoc.com SHEET,,ALE'1"=300 EJ R-A TO Cs Civil Engineering + Surveying E,tobr,ned1985RZN-2023-0014�E4#f� uVollab. aW9NAEPIB.d Paqe 14 of 17 RZN-2023-0014 SE OF DEAD HORSE One Mile View MOUNTAIN ROAD AND E. NORTH 0 0.13 0.25 0.5 Miles i i i i Subject Property �— M --- O ' c z Iz RSF-4 -- — — — — — — — — — — — — — — — — — — — — — — — — — — — — Neighborhood Link — Unclassified — Alley — Residential Link Planned Neighborhood Link - ■ I Planned Residential Link Shared -Use Paved Trail — — Trail (Proposed) — Fayetteville City Limits Planning Area Planning Area h1 Fayetteville City Limits _ �J n r� r . RSF-2 R-A L.,————; ———-1 Zoning �I-2 General lntluslrlel RESIDENTIAL SINGLE-FAMILY EXTRACTION F-t Rsu NS L COMMERCIAL Residential -Off o Re sldentlaFAgticullurai C-t G2 RSF-1 FORM BASED DISTRICTS 1111111110 .C.. u RSFI M, R9F-8 �Downnthwn General RSF-18 Community Services RESIDENTIAL MULTI -FAMILY Neighborhood Services RMF Neighborhood Conservation RMF-12 RMF-18 PLANNED ZONING DISTRICTS Commercial, Industrial, Residential INSTITUTIONAL RMFag INDUSTRIAL - y mmer and Light lndustriel RZN-2023-0014 (RIVERWOOD HOW 337 of 666 Paqe 16 of 17 RZN-2023-0014 SE OF DEAD HORSE Future Land Use MOUNTAIN ROAD AND E. 9 z D z v Neighborhood Link Residential Link ■ ■ Planned Residential Link ry 9 Plannin Area .-_. Fayetteville City Limits Trail (Proposed) Rural Subject Property Feet 0 145 290 580 870 :11 Residential Neighborhood ORTH City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government 1,160 Residential Neighborhood Rural Residential Urban Center May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 338 of 666 Paqe 17 of 17 From: Kenneth Webster <fixitall123@att.net> Sent: Sunday, April 30, 2023 4:27 PM To: Masters, Jessica <jmasters@fayetteville-ar.gov> Subject: RZN-2023-0014 CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Jessica; I'm an adjacent landowner. I know this property sold recently. The last planning was for 50 acres. This is requesting 205 acres, and will surely be a lot more impact. Can you send me a drop box link for the proposed development. Also, I had an agreement written with the 2 past land owners. It was for the replacement of 20 pine trees that are 50 ft tall. They are located within 2 to 3 ft of the old, proposed road and will surely be affected by the new road installment. The roots will be impacted and most likely I will lose all 20. (I've been told by a Horticulturist with the County) I would like to readdress that with a new proposal that is updated and what I would like to see as a replacement. If you can direct me to the correct personal for that issue, I would be grateful. Kenny Webster 2396 S Dead Horse Mountain Road I:rielbN:1FOxT-3i Planning Commission May 22, 2023 RZN-2023-0014 (RIVERWOOD HOW 339 of 666 Page 15 of 17 Re: rezone number RZN-2023-0014 Stonebridge Meadows Golf Course Attn: Jessica Masters Fayetteville Planning Commission Enclosed are photos showing drainage issues from the golf course This was supposed to have been Taken care of by the bond issue 3 * years ago and to date has not yet been resolved. The property in rezone concerns is the water/pond/stream east of the clubhouse, the drainage indirectly affects the drainage on the14th tee side of Cherry Hills Drive. Alan Pugh of the Fayetteville Engineering Department is aware of this problem. I feel that before any rezoning is considered, the present drainage issues on the course should be addressed by the golf course and or the village. Ronald H Mueller Z/ 1880 S Cherry Hills _Drive Fay etteviIle Arkansas 72701 A Page 340 of 666 ,a WOO; c w, r 1� . . . 14 +` •+�� fir_ t,���_ 01 On Onl I On '4 1 Page 344 of 666 From: Billy Franklin <billyfranklin2020@outlook.com> Sent: Sunday, May 21, 2023 8:48 PM To: Masters, Jessica <jmasters@fayetteville-ar.gov> Subject: Support For Riverwood Homes Deadhorse development CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Jessie, My wife Leslie and I, Billy Franklin, support the Riverwood development in the Stonebridge/Deadhorse Mt area. We live in the Riverwalk Neighborhood and would appreciate all that Riverwood homes has to offer. We have no doubt that the development would enhance the quality, lifestyle, and property values for the people of our area. Please consider our support of the Riverwood Homes development off Goff Farm Rd near Stonebridge and Riverwalk neighborhoods. From: John Carpenter <johncarpenter@lindsey.com> Sent: Monday, May 22, 2023 11:40 AM To: Masters, Jessica <jmasters@fayetteville-ar.gov> Subject: Dead Hors Mountain Rd. and Goff Farm Rd. CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Mr. Masters, I am writing to you about the proposed rezoning of the properties that are coming before you today. I have lived in the community for the past 11 years and have sold real estate for the past 30 plus years. I am in complete support of the applications request to rezone the property. Best Regards, John K. Carpenter • Senior Vice President Lindsey & Associates Mobile # 479-957-8181 1 Direct # 479-527-8715 JohnkCarpenter.com o Page 345 of 666 -----Original Message ----- From: Sean McDonald <seanmcdon23@gmail.com> Sent: Monday, May 22, 2023 11:56 AM To: Masters, Jessica <jmasters @fayetteville-ar.gov> Subject: tonight's mtg CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Jessica, Unfortunately I am not able to make the commission's meeting this evening, but I wanted to let you know that as a former resident of Stonebridge, that I am in favor of this project. I believe some additional commercial development will really help the area along with more affordable housing. It seems to make sense that Riverwood and the golf course working together could be a good solution in forward progress that would help accomplish a neighborhood that includes those traits desired by the city. Respectfully, Sean M -----Original Message ----- From: James Young <youngjames@cox.net> Sent: Monday, May 22, 2023 1:37 PM To: Masters, Jessica <jmasters @fayetteville-ar.gov> Subject: RZN-2023-0014 CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jessica, I may be unable to attend tonight's commission session. In light of that, I wanted to email a quick note expressing my support for the above referenced project. This area in this project needs more commercial development. Furthermore, additional affordable housing in this area is a positive. I think Riverwood working with the golf course is a great approach to accomplishing the type of development with traits desirable to the city. Kind Regards, James S. Young Page 346 of 666 From: Stacey White <staceyellenwhite@yahoo.com> Sent: Monday, May 22, 2023 1:59 PM To: Masters, Jessica <jmasters@fayetteville-ar.gov> Subject: RZN-2023-0014 CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jessica, I may not be able to make tonight's commission meeting, but wanted to send a quick note in support of this project. This area needs more commercial development and additional affordable housing, I think Riverwood working with the golf course makes the most sense to accomplish a neighborhood consisting of those traits desired by the city. Regards, Stacey White Page 347 of 666 C7 M CJ d O N N O G CL d �7 ��S� tone'bridae-•` � Meadow: uoitvkLl_ (lh�?, 'co - 0 a uality _ fiction ` Riverwalk•Phase I mead-H�� ` ,7OO9Ie I � urainage concern o / . NCL . o ZSton' ridge Meadow: U01 L1'utS tp Q. L _ f' S & G Pools & Spas '� a Poo & Spas Home improvement Store ca 1 . 1 ■ C / ®w /q;♦ O 2, , t11 ^ h pumpk Vidg iDr _. r uality _ uction _ 0 ,. ` Riverwalk'PhasI It e fit mead-Hgoo le ��_ 9 _ Topography 3 Proposed rezoning to: *^ CS Community _o Services � o tA GOFFF, NC, Neighborhood Conservation c � I Stonebridge Golf Course Zoning boundaries are approximate Page 350 of 666 mail IF FEMA Floodplain Floodway 100-Year Floodplain 500-Year Floodplain Proposed rezoning to: CS, Community Services NC, Neighborhood Conservation Zoning boundaries are approximate Page 351 of 666 HALL ESTIL Lnv� June 20, 2023 VIA HAND DELIVERY City Council Members City Planning Commission Kara Paxton, City Clerk Lioneld Jordan, Mayor Kit Williams, City Attorney Re: RZN-2023-0014 - Dead Horse Mountain Road To Whom It May Concern: Robert K. Rhoads 75 N. East Ave., Suite 500 Fayetteville, AR 72701-5388 Direct Dial: (479) 973-5202 rrhoads@hallestill.com I represent the owners and developers of the subject properties of this rezoning which would be the good folks from Riverwood Homes as well as the Stonebridge Meadows Golf Course. I have attached some graphics of the project called "The Preserve at Stonebridge". Of the 200+ acres, half of that acreage will remain RA, therefore providing a lot of green space. Nestled within the green space will be the Neighborhood Conservation (NC) requested 97 acres will be a balance of affordable cottages (100+ starting under $275,000), manors (about 100 at 1,800 sq ft.) and estate homes (about 40 at 2,400 sq ft.) as well as a 55+ active adult community (about 100). Another eighteen acres is subject of the Community Services (CS) request, which will be on the corner of Goff Farm Road and Dead Horse Mountain Road, allowing the golf course to build a new clubhouse with a pool on Fayetteville's and North West Arkansas' only public 18 hole champion golf course. The balance of the property is to have a variety of uses such as coffee shop/cafe, small mercantile, along with no more than fifty (50) cottages, townhomes or condos. The owners of the property took the staff s report comments very seriously, specifically the concerns about density and that the NC could have up to 800 lots, however as you can see from the attached plats it's going to be no more than 350. It was asked at the Agenda Session: with the current zoning that exists for 53+ of the 97 acres at RSF-4 with a 2.5 Bill of Assurance which could yield about 134 lots, then how many more lots could there be? Since this request is not asking for 800 but instead 350, that is only 216 more than what it currently is entitled. Further, if indeed this property were developed with the 134 number those would not be affordable homes; economics would dictate $500-$600 hundred thousand dollars homes. With the presumption and request that this rezoning will be left on the first reading, we will have a Bill of Assurance prepared for the next meeting limiting the density to 350. So, if you look at Staffs concerns as it relates to water supply, over taxing the infrastructure, and traffic congestion then please note that those concerns were based on the potentiality of 800. The Bill of Assurance should completely eliminate those concerns. Hall, Estill, Hardwick, Gable, Golden & Nelson, P.C. Tulsa • Oklahoma City • Northwest Arkansas - Denver Page 352 of 666 www hallestill.com 9 Page 353 of 666 City Council June 19, 2023 Page 2 Further, regarding density see the plat, which is the last page of my attachments, two subdivisions (Riverwalk at 264 lots and Stonebridge Meadows at 300+) that are already in existence with considerable density and unlike ours not near the amount of ingress and egress. We will have three points of ingress and egress, two off Dead Horse Mountain Road and one on Goff Farm Road. As far as surrounding compatibility, you have those other dense subdivisions next door plus you have the golf course, the owners of which are requesting this rezoning. Although they opposed prior proposed developments they obviously are excited about this one because if fits in with the overall look and feel that they were going for to enhance and improved their golf course. In a nutshell, we are making a powerful argument for compatibility. Regarding the C.S., we again listened to staffs concerns about the potential density for housing and again we will bring forth a Bill of Assurance indicating we will not put apartment buildings nor a gas station, and we will indeed have some of the land to be earmarked for retail uses such as sidewalk cafes, offices, coffee shops on bottom, living quarters above and no more than 50 residential lots. Again, we believe this will complement the golf course. So, with this Bill of Assurance, staff gets density controlled and some much needed services for this area. Regarding some miscellaneous matters: the fire protection is within 12 seconds of the fire department's stated goal of 6 minutes; a bike trail will certainly get lots of use as there will be 100 of the 55+ homes which will be small and quite obtainable which is exactly what our city needs and studies show that traffic patterns are reduced by over 50% for this type of community; any concerns neighbors might have about flooding and drainage will of course be taken care of during development and all of the drainage of this development will drain to the golf course and to the creek so there is a certainty that no neighbors' drainage issue will get any worse and there is a probability that neighbor's drainage issues will get better. Finally, in regard to future land use calling for Residential Neighborhood and Rural Residential, we believe that having all of that green space, almost 100 acres, around these lots dovetails nicely with the , quoting the City's Plan, "conservation and preservation of woodlands, grasslands or agricultural lands" and "a proposed development should utilize alternative development patterns such as cluster or conservation subdivisions to achieve compatibility with surrounding areas". Further, the City's future plan calls for "primarily residential in nature and supporting a wide variety of housing types of appropriate scale and context" and further "compact blocks with gridded street patterns, retail and offices on corners and along connecting corridors encourage future existing neighborhoods to be more complete, compact, and connected,... walkable, and bicycle friendly... urban designed to create compatible, livable, accessible neighborhoods ... and scale of new development to be compatible in use and proportionality between a variety of residential and nonresidential uses." Again this development hits all of those points. On behalf of the applicants, I would hardly encourage you to leave this on 1st reading but then at the next meeting vote in favor of this rezoning. Thank you for your consideration. Page 354 of 666 Page 355 of 666 City Council June 19, 2023 Page 3 Sincerely yours, Hall, Estill, Hardwick, Gable, Golden & Nelson, P.C. Is/Robert K Rhoads Robert K. Rhoads RKR:sli Cc: Clients 5 565 8 8 9.1:011909.00001 Page 356 of 666 Page 357 of 666 01 � _= ry Q p p = vi uj �- 0� ui V X - V Xvoo Z E��u >(A Q = -0 p U V N _ fQ O`� t U � o � s o OO Q a� W O W o V o � > � .? LU a 0 u 0 LU � + Z o c4t; W W ° L a Z __� m = O O V m N cLn I�� =LU W o�- �;�rn 4a+j -C c a, = N Fn a a) CD 'rn e 358 of 666 m D �� ��-0u;- N�D 0�0=QM< 0 fDN=��, 3 o 3 :3 o O fD fD fD , cQ m �' o� o D N 0 cD s � N— =r(D(D o D _ M�v�� N . m rt� ° �1 Lrl2 C 3 rr . �- n �; o cD o o% 3 cD 0 rt ( r+ � al 0 0o C)7" rt = o 3 o c — �J 3 Q 0� o �, 0 . W o Q rt rt fD < O mF C < — m p .n O u m n C v = � o 3. 3 cQ (• � v - v 3 �. 3 Page 359 of 666 � LO N 4-J U LL M O 3: O L- D 4— C J 73u � U O >, ct U Uj cn O m � 0 t�A N � N nUp � tip V u -0 D J� � 4-J LIJ O 4- �= 0 � E �r > � Q) Q LLI a) z _0� ° � - OU41 O 0 0� m W�� Q oo a) - O>1 N O 0- � 0 L 0 0 W W ����0 cz O 4— O U 4- E m z Z N �oc�Q,U-,�:o� N cn O - U c� 0 0 N U O O O O 4 >, m U O E> �... O W = Q �,�m UO J cZ °� V is 360 of 666 a) 30 Ul m m D Z 0 �� `� -� -� Q D CL C 2 3 m 2 3 M CL io 2 3 C) m 3 7 rt D N Wi i oc O 0 Ln 0 0 N W 0 0 c o(A 0 0 0 0 0 Iliv o c rtrt -� (D rt V) e 361 of 666 7v N to i O LnN U -0 U Y O m 0) dj >1 Q) w Q c o 0 N � 4-J N Q •E `� O O •Q O OO s O •� - � s -0 O > }, Q aj c 0 Ln u O� � E U E U O 'v� Q O O a) CL Z E 0 E i J a s 0. 0 EO C u > GOO L-n O O O f6 UL U � u-0 Z ,faW , IO wpm . I Page 362 of 666 RIVERWALK PHAS RIVERWALK PHA; RIVERWALK PHASE I Page 363 of 666 BILL OF ASSURANCE FOR THE CITY OF FAYETTEVILLE, AR In order to attempt to obtain approval of a request for a zoning reclassification (RZN 23-0014 at Goff Farm Road and Dead Horse Mountain Road), the owner, developer or buyer of this property, (hereinafter called "Petitioner') TABA20, LLC, hereby voluntarily offers this Bill of Assurance and enters in this binding agreement and contract with the City of Fayetteville, Arkansas. The Petitioner expressly grants to the City of Fayetteville the right to enforce any and all of the terms of this Bill of Assurance in the Circuit Court of Washington County and agrees that if the Petitioner or Petitioner's heirs, assigns, or successors violate any term of this Bill of Assurance, substantial irreparable damage justifying injunctive relief has been done to the citizens and City of Fayetteville, Arkansas. The Petitioner acknowledges that the Fayetteville Planning Commission and the Fayetteville City Council will reasonably rely upon all of the terms and conditions within this Bill of Assurance in considering whether to approve Petitioners rezoning'request. 1 � Petitioner hereby voluntarily offers assurancds that Petitioner and Petitioners property shall be restricted as follows IF Petitioners rezoning is approved by -the Fayetteville City Council. 1. The area proposed to be rezoned to Neighborhood Conservation (NC), shall be limited to the following Permitted Uses: ' •' ..'-' t ,;, : *1 1 ""t. a. No more than 350 lots 2. Petitioner agrees to limit the density on the property to no more than 350 lots. 3. Petitioner specifically agrees that all such restrictions and terms shall run with the land and bind all future owners unless and until specifically released by Resolution of the Fayetteville City Council. The Bill of Assurance shall be filed for record in the Washington County Circuit Clerk's Office after Petitioners rezoning is effective and shall be noted on any Final Plat or Large Scale Development, which includes some or all of Petitioners property. IN WITNESS WHEREOF and in agreement with all the terms and conditions stated above, I, Mark Marquess, as the owner, developer or buyer (Petitioner) voluntarily offer all such assurances and sign my name below. C, (1-7 123 Date Mark Marquess, President TABA20, LLC V--) �� Signature Page 364 of 666 NOTARY OATH STATE OFARKANSAS COUNTY OF WASHfNeTON } And now on this the Q7__ day ofTY—&( 2023, appeared before me Mark Marquess, and after being placed upon his oath swore or affirmed that he agreed with the terms of the above Bill of Assurance and signed his name above. C NotarV Public My Commission Expires �;%�CTA9`;•• Do �l- �o�'i PUBLIC •: -_ • 5570228 1011909.00001 = Z ; *12380302 ; y� UNVI 0ot "'141141,00d� Page 365 of 666 Recieved by Jonathan Curth 06/29/2023 4:00 P.M. CITY OF po._W FAYETTEVILLE ARKANSAS MEETING OF JULY 6, 2023 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff FROM: Jonathan Curth, Development Services Director DATE: June 29, 2023 CITY COUNCIL MEMO SUBJECT: RZN-2023-0014: Rezoning (SE OF DEAD HORSE MOUNTAIN ROAD AND E. GOFF FARM ROAD/RIVERWOOD HOMES RECOMMENDATION: With consideration for the proposed bills of assurance, City Planning staff's recommendation of denial stands. This is based on previously identified infrastructure shortcomings in addition to those below. Additionally, staff finds the proposal to remain inconsistent with adopted long-range plans, goals, and objectives. The Planning Commission recommend approval of a request to rezone the subject property. Bills of assurance were not offered for consideration at that time. BACKGROUND: At their June 20`", 2023 meeting, the City Council heard presentations and comments on RZN- 2023-0014, an ordinance to rezone approximately 200 acres of land southeast of Dead Horse Mountain Road and Goff Farm Road in Ward 1. During the hearing, the applicant requested the item be left on the first reading. In anticipation of a second reading, Councilmembers posed several questions. This included requests for information on the following: • Water/sewer capacity issues near the rezoning. o Additionally, potential exacerbation of known issues or anticipated needs resulting from development under the rezoning request. • Existing lift station limitations, including future, anticipated maintenance. • Planned street projects in the area on existing work plans, with an emphasis on street widening or bridge modifications. • Background on flooding associated with Dead Horse Mountain Road's crossing of the West Fork of the White River. • Locations of known flooding complaints or issues. • Anticipated drainage patterns from potential development. • Development standards under which existing neighborhoods experiencing flooding were built. Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteviIIe-ar.gov Page 366 of 666 Although primarily a land use decision, both the Planning Commission and City Council may legally consider the following factors in all rezoning applications (as summarized from Office of the City Attorney memo dated December 8, 2021): • Compatibility with adjacent zones • Public opposition that is logical and reasonable • Traffic (safety and congestion) • Safety and Fire protection • Good civic design and efficiency • Adequacy of public facilities (sewage, water, streets) • Noise DISCUSSION: In response to the Council's questions, staff from the Development Services, Public Works, and Water and Sewer Departments conferred and offer the following information: Water/Sewer Capacity Water service is feasible for this scale of development, but interconnectivity is critical due to the remoteness of the property. For example, four connection points (red dots, below) should be made at full build -out. Phasing may necessitate more than one of these connections, to be determined at the time of submittal. Page 367 of 666 For sanitary sewer service, development of the property will involve integration into the nearby series of sequential pumping stations (red squares, below). There are three small stations that pump into the station identified as "1" in the image below. Based on the proposed rezoning's area, much of the potential development will flow to station I ". Subsequently, flows are pumped through "2" and "Y before entering larger trunk lines to the Noland treatment facility. O The Water and Sewer Department performs an annual analysis of each lift station to determine operating capacity. These analyses assist in evaluating pump efficiencies, station -specific issues, and the impacts of groundwater inflow/infiltration. However, these analyses do not assess available capacity for future development or development scenarios. When capacity is in question, a development proposal is required to include a project -specific analysis that includes detailed information on unit counts, estimated residents, etc. Page 368 of 666 In considering these analyses, current data indicates that station "1" has limited capacity to accept more flow, comparable to a few dozen homes. Upgrades to this station, including pumps, generators, electric systems, and potentially total reconstruction may be necessary. The 8-inch force main downstream of station 1" may have the ability to support higher flows, although a detailed engineering design would likely be necessary for confirmation. Further downstream, the 8-inch gravity sewer main that flows to station "2" would be at capacity with the smaller 350-unit proposal noted in the applicant's bill of assurance. With additional, existing flows to this line, the need to upsize is likely. Regarding station "2", it was upgraded in recent years due to development upstream. While having more capacity than Station 1 ", it is unclear if upgrades will be necessary in association with the land under consideration for rezoning. The 12-inch force main downstream of station "2" is likely adequate, even if pumps were upsized at this station. Finally, station "Y operates well during dry weather and can handle additional flow. However, during wet weather the station has been at capacity. Given the location of station "Y and the varied number of contributing properties, including the City's car wash, upgrades may be more appropriate as a Water and Sewer Department project. In summary, water service in the area of the proposed rezoning appears to be adequate while sewer service is likely to necessitate upgrades to one or more stations and one or more lines. Given the property's location, it is ineligible for cost -share opportunities due to proximity to the urban core, but remains eligible for cost -share consideration by the Council if a project has system -wide benefits. Planned Street Improvements There are no current street projects funded or in design near the property being considered for rezoning. This includes a review of street widening, bridge improvements, sidewalk construction, and bond project programs. A connection of the St. Paul Trail from Armstrong to Dead Horse is projected for 2028. Dead Horse Mountain Road Flooding The current Dead Horse Mountain Road bridge (red dot, below) was constructed by the Arkansas Highway and Transportation Department (AHTD, now ArDOT) between 2009 and 2011. The bridge crosses the West Fork of the White River and replaced an existing narrow bridge in poor condition. The previous bridge and its approaches both experienced flooded. At the time, Federal, State, and City funding were available to replace the bridge, totaling approximately 212 feet, but not the approaches, which would necessitate several million dollars more and result in a bridge span of 800 to 1,000 feet. Ultimately, in the interest of promptly addressing the bridge's condition with the resources available, the decision was made to CI Page 369 of 666 replace the structure and not the approaches, with City acknowledgement that flooding beyond the bridge may still occur. 5 Page 370 of 666 Locations of known flooding complaints/issues Staff has documented multiple instances of flooding and ponding near the proposed rezoning. The only structure flooding reported in the vicinity of the proposed rezoning is 1773 S. River Meadows Drive ("1 ", below). Other properties in the vicinity of 1773 have reported ponding water and yard flooding, including at 1758 ("2", below). Nearer to the proposed rezoning, the City has received reports of street and yard flooding at 1781 and 1880 S. Cherry Hills Drive ("Y and "4" respectively, below). Historic issues are known to exist at 2080 S. Pumpkin Ridge ("5", below), but following minor public improvements, no additional concerns have been received. During the analysis leading up to these improvements, staff found the stormwater pipe system to be undersized for large rain events and with little provision for rainwater to move across yards. A bond project for the S. River Meadows/Cherry Hills area was developed and is partially designed, but lacks adequate funding to be constructed and easements from the golf course to install new drain pipe and regrade. Page 371 of 666 Anticipated drainage patterns from potential development A portion of the property being considered for rezoning drains directly to Crescent Lake, the body of water to the northeast that was developed with the nearby golf course. Accordingly, drainage from the subject property does not cross other properties before passing under Goff Farm Road and reaching the lake. However, several properties that have documented standing water and yard flooding drain to the same point at Goff Farm Road. Under the current Drainage Criteria Manual, new developments are required to install measures to reduce peak flows. Stated differently, drainage from potential development on the subject property is required to be retained and released in a measured fashion, rather than at the time of a rain event when nearby properties developed under previous standards see higher rates of run-off. Ii % i Crescent Lake 7 Page 372 of 666 Development standards under which neighborhoods experiencing flooding were built Immediately east of the proposed rezoning is the Stonebridge Meadows Phase 2 subdivision, where the aforementioned flooding and ponding is documented. Platted in 2005, the subdivision was developed under a previous iteration of Fayetteville's Drainage Criteria Manual (DCM). Since that time, the most prominent change to the DCM that may have alleviated current issues is the requirement for a master lot grading plan. Master lot grading plans serve multiple purposes, but among them are two primary elements relevant to this area. The first is to design a subdivision so that areas for building construction are elevated to drain water away from them. Secondly, a master lot grading plan evaluates current on- and off -site drainage paths and incorporates them into the subdivision's design. Combined, these elements work to keep stormwater out of structures while allowing it to also pass through an area to stormwater infrastructure or existing ditches and streams. Page 373 of 666 Recieved By Jonathan Curth 07/06/2023 12:37 P.M BILL OF ASSURANCE FOR THE CITY OF FAYETTEVILLE, AR In order to attempt to obtain approval of a request for a zoning reclassification (RZN 23-0014 at Goff Farm Road and Dead Horse Mountain Road), the owner, developer or buyer of this property, Sasnakra Golf, LLC (hereinafter called "Petitioner") hereby voluntarily offers this Bill of Assurance and enters in this binding agreement and contract with the City of Fayetteville, Arkansas. The Petitioner expressly grants to the City of Fayetteville the right to enforce any and all of the terms of this Bill of Assurance in the Circuit Court of Washington County and agrees that if the Petitioner or Petitioner's heirs, assigns, or successors violate any term of this Bill of Assurance, substantial irreparable damage justifying injunctive relief has been done to the citizens and City of Fayetteville, Arkansas. The Petitioner acknowledges that the Fayetteville Planning Commission and the Fayetteville City Council will reasonably rely upon all of the terms and conditions within this Bill of Assurance in considering whether to approve Petitioner's rezoning request. Petitioner hereby voluntarily offers assurances that Petitioner and Petitioner's property shall be restricted as follows IF Petitioner's rezoning is approved by the Fayetteville City Council. 1. The area proposed to be rezoned to Community Services (CS), shall be limited to the following Permitted Uses: a. No multi -family dwellings; b. No gas service stations; c. Five (5) acres will be limited to commercial use. 2. Petitioner agrees to limit the density on the CS property to no more than fifty (50) single family residential lots. 3. Petitioner specifically agrees that all such restrictions and terms shall run with the land and bind all future owners unless and until specifically released by Resolution of the Fayetteville City Council. The Bill of Assurance shall be filed for record in the Washington County Circuit Clerk's Office after Petitioner's rezoning is effective and shall be noted on any Final Plat or Large Scale Development, which includes some or all of Petitioner's property. IN WITNESS WHEREOF and in agreement with all the terms and conditions stated above, I, Stacey White, as the owner, developer or buyer (Petitioner) voluntarily offer all such assurances and sign my name below. Date Stacey White, Member Sasnakra Golf, LLC Signature Page 374 of 666 NOTARY OATH STATE OF ARKANSAS COUNTY OF WASHINGTON And now on this the day of 2023, appeared before me Stacey White, and after being placed upon oath swore or affirmed agreement with the terms of the above Bill of Assurance as signed above. Notary Public My Commission Expires 5570242.1:01 1909.00001 Page 375 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 TO: Mayor Jordan and City Council THRU: CITY COUNCIL MEMO 2023-905 FROM: Kit Williams, City Attorney DATE: July 5, 2023 SUBJECT: Resolution to Oppose Issuance of ADEQ Permit to Synagro RECOMMENDATION: Council Member Teresa Turk is sponsoring a resolution to oppose any request from Synagro or other company that would allow the land application or release of industrial waste or similar materials containing nutrients and/or phosphorus by Synagro or other company within either the Illinois River basin or watershed or the White River basin or watershed which flows into Beaver Lake BACKGROUND: DISCUSSION: BUDGET/STAFF IMPACT: ATTACHMENTS: Agenda Request - Oppose Synagro ADEQ Permit - Council Member Turk Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 376 of 666 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-905 Resolution to Oppose Issuance of ADEQ Permit to Synagro A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS WHEREAS, Northwest Arkansas cities and businesses have worked hard and invested substantial money and resources for many years in an attempt to reduce the overabundance of nutrients including phosphorus in the watersheds of the Illinois River flowing into Oklahoma and the White River flowing into Beaver Lake ; and WHEREAS, excess phosphorus entering our watershed and lakes fuels the growth of harmful and sometimes dangerous algae and increases the purification costs of the Beaver Lake Water District to ensure the water from Beaver Lake remains safe and good tasting; and WHEREAS, Synagro should not be allowed to release or land apply nutrients including phosphorus within the Illinois River basin or watershed nor within the White River basin or watershed that flows into Beaver Lake; and WHEREAS, Beaver Lake is Fayetteville's source of drinking and potable water and the primary source of clean water for half a million persons and businesses in Northwest Arkansas; and WHEREAS, Fayetteville requests that the ADEQ regulate and prohibit land application of phosphorus industrial waste or similar nutrients in nutrient surplus areas, especially those areas with karst geologic formations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby declares its opposition to any request from Synagro or other company that would allow the land application or release of industrial waste or similar materials containing nutrients and/or phosphorus by Synagro or other company within either the Illinois River basin or watershed or the White River basin or watershed which flows into Beaver Lake. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby requests that the Arkansas Department of Environmental Quality deny Synagro's permit application and any similar permit from Page 1 Page 377 of 666 Resolution: File Number: 2023-905 any entity. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby requests that the ADEQ draft appropriate regulations specific to the application of industrial nutrient waste in nutrient surplus areas and areas where karst is present. Page 2 Page 378 of 666 Civic Clerk Item No.: 2023-905 AGENDA REQUEST FORM FOR: Council Meeting of July 18, 2023 FROM: Council Member Teresa Turk ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS APPROVED FOR AGENDA: An�roved by email City Council Member Teresa Turk (:�)(- ,�f I Fayetteville 'ty Attorney Kit Williams Approved as to form Julv 5, 2023 S 20 z n Page 379 of 666 Williams, Kit From: Turk, Teresa Sent: Wednesday, July 5, 2023 1:12 PM To: Williams, Kit Subject: Re: Syngro permit opposition Looks great! Thank you for drafting this resolution and the requested changes. I appreciate it, Teresa Sent from my iPhone On Jul 5, 2023, at 9:42 AM, Williams, Kit <kwilliams@fayetteville-ar.gov> wrote: Teresa, Revised as requested. I must get back to my brief in the Pet Store case and cannot revise this further today. Kit From: Turk, Teresa <teresa.turk@fayetteville-ar.gov> Sent: Wednesday, July 5, 2023 9:36 AM To: Williams, Kit <kwilliams@fayetteville-ar.gov> Subject: Re: Syngro permit opposition The 3rd whereas should be prohibit from land application in nutrient surplus areas where there are already excess nutrients. There is a definition of nutrient surplus areas in Arkansas regulations. Colene Gaston can probably cite the regulation. Thanks again Kit! Teresa Sent from my iPhone On Jul 5, 2023, at 7:40 AM, Williams, Kit <kwilliams(a@fayetteville-ar.gov> wrote: Teresa, Attached please find a revised resolution against Synagro's application. If you approve, I will try to get it on the agenda at today's staff agenda meeting (2:30) Kit <RES OPPOSE ADEQ PERMIT TO SYNAGRO.docx> <RES OPPOSE ADEQ PERMIT TO SYNAGRO.docx> 1 Page 380 of 666 RESOLUTION NO. A RESOLUTION TO OPPOSE THE ISSUANCE OF ANY ADEQ PERMIT TO SYNAGRO OR OTHER COMPANY THAT WOULD ALLOW THE RELEASE OR LAND APPLICATION OF NUTRIENT OR PHOSPHORUS INDUSTRIAL WASTE OR SIMILAR MATERIAL WITHIN THE ILLINOIS RIVER OR BEAVER LAKE WATERSHEDS WHEREAS, Northwest Arkansas cities and businesses have worked hard and invested substantial money and resources for many years in an attempt to reduce the overabundance of nutrients including phosphorus in the watersheds of the Illinois River flowing into Oklahoma and the White River flowing into Beaver Lake ; and WHEREAS, excess phosphorus entering our watershed and lakes fuels the growth of harmful and sometimes dangerous algae and increases the purification costs of the Beaver Lake Water District to ensure the water from Beaver Lake remains safe and good tasting; and WHEREAS, Synagro should not be allowed to release or land apply nutrients including phosphorus within the Illinois River basin or watershed nor within the White River basin or watershed that flows into Beaver Lake; and WHEREAS, Beaver Lake is Fayetteville's source of drinking and potable water and the primary source of clean water for half a million persons and businesses in Northwest Arkansas; and WHEREAS, Fayetteville requests that the ADEQ regulate and prohibit land application of phosphorus industrial waste or similar nutrients in nutrient surplus areas, especially those areas with karst geologic formations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby declares its opposition to any request from Synagro or other company that would allow the land application or release of industrial waste or similar materials containing nutrients and/or phosphorus by Synagro or other company within either the Illinois River basin or watershed or the White River basin or watershed which flows into Beaver Lake. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby requests that the Arkansas Department of Environmental Quality deny Synagro's permit application and any similar permit from any entity. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby requests that the ADEQ draft appropriate regulations specific to the application of industrial nutrient waste in nutrient surplus areas and areas where karst is present. Page 381 of 666 PASSED and APPROVED this 18"' day of July 2023. Ryas ATTEST: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer Page 382 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 CITY COUNCIL MEMO 2023-868 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Britin Bostick, Long Range Planning/Special Projects Manager DATE: June 26, 2023 SUBJECT: Amend Fayetteville Code of Ordinances Chapter 33, Article X - Historic District Commission. Submitted by CITY OF FAYETTEVILLE STAFF. The request is an amendment to 33.226 Established, 33.227 Membership, 33.229 Powers And Duties, 33.231 Historic Districts, and 33.233 Work Not Requiring A Certificate of Appropriateness. The proposed code changes would update the state code reference, member qualifications, add historical markers, establish local historic districts, and clarify when a Certificate of Appropriateness is not required. RECOMMENDATION: Long Range Planning staff and the Historic District Commission recommend approval of an amendment to the Fayetteville Code of Ordinances amending Chapter 33, Historic District Commission, to update the state code reference, member qualifications, add historical markers, establish local historic districts, and clarify when a Certificate of Appropriateness is not required. BACKGROUND: Per the National Park Service, the Certified Local Government Program was established "...to facilitate State and local government cooperation with Federal partners to promote nationwide preservation initiatives. Through the certification process, local communities make a commitment to national historic preservation standards. This commitment is key to America's ability to preserve, protect, and increase awareness of our unique cultural heritage found across the country." Per the Arkansas Historic Preservation Program, "The Certified Local Government (CLG) program represents a partnership between the National Park Service (NPS), the Arkansas Historic Preservation Program (AHPP) and local governments (Arkansas cities and counties) to preserve historic resources at the local level. An Arkansas city or county is eligible to participate in the CLG program if it has appointed a Historic District Commission (HDC) and has passed a local preservation ordinance designating one or more local historic districts, according to applicable state law. 21 Arkansas cities currently participate in the Certified Local Government program." Fayetteville became a CLG in 2008 with the adoption of the current Historic District Commission ordinance and with the establishment of the White Hanger at Drake Field as a local historic district. The City's program is reviewed every four years by AHPP staff, which includes reporting on historic preservation activity and a visit to an HDC meeting. Staff and Commissioner qualifications and training, participation with Federal Section 106 Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 383 of 666 project review, grant funded project management and completion, and other program aspects are reviewed for compliance with comments provided for improvements for better alignment with the CLG program standards. Municipal programs in good standing are eligible for CLG grants on an annual basis, and the City of Fayetteville's recent successful CLG grant applications include the citywide Heritage and Historic Preservation Plan ($50,000) and a historic context statement for the University Heights and Haskell Heights neighborhoods ($20,000). After completing a review of Fayetteville's current historic preservation program and resources as part of the project to write the city's first Heritage and Historic Preservation Plan, the project consultant, Stantec, made the following observation on page 41 of the plan document: "The ordinance established the City's ability to form an HDC to administer the goals and purpose of the law. It also grants the City the ability to designate historic districts via a local ordinance and oversee alterations and demolitions to properties within locally designated districts. Aside from indicating that local historic districts should have "special historic community or architectural value," there is no designation criteria, nor is there an application process by which a member of the public or a group of individuals could seek designation." Additionally, Action Item 1.1 on page 80 of the plan reads: "Modify ordinance to include eligibility criteria and a process for establishing local historic districts." Item 1.2 on the same page reads: "Ensure HDC ordinance meets CLG criteria for expertise in architecture, urban planning/design, or history to the extent possible. Hire consultants or pro bono professionals to assist the HDC on an as -needed basis." The proposed amendments would accomplish these first two action items. DISCUSSION: The Historic District Commission began discussing changes to the ordinance in their meeting on February 9, 2023 in response to feedback from the Arkansas Historic Preservation Program as part of the Certified Local Government quadrennial review. Additionally, the Commission received draft recommendations from Stantec Consulting Services that the City should consider an update to the ordinance to create and/or clarify the path to create a local historic district. The Commissioners worked with staff through the next several meetings on proposed edits, considering state requirements for the establishment of local historic districts, ordinances in other cities in Arkansas with local historic districts, criteria for Historic District Commission members and program criteria for good standing with the Certified Local Government program, through which the City of Fayetteville applies for annual grant funding to support historic preservation work. Long Range Planning staff also received feedback on the proposed changes from the CLG Coordinator with AHPP to ensure that the changes would be aligned with the state program's expectations and criteria for good standing. Out of that feedback came the proposal to adjust the language for when a Certificate of Appropriateness is Not Required (this is only applicable to properties located within established local historic districts), so that only work facing a public right-of-way and not work visible from a public right-of-way requires the approval. The language for "visible from a public right-of-way" is often unclear and requires an interpretation of "visible", in contrast to "facing the public right-of-way", which is based on the orientation of the structure being altered. The Commission made a final review of the proposed changes in their June 8, 2023 meeting and did not have any additional comments or edits. Commissioner Alex Lee made the motion to forward the amendments to the City Council with a second by Commissioner Hark Harper. The motion was approved 4-0-0. No public comment was received. BUDGET/STAFF IMPACT: N/A ATTACHMENTS: HDC Ordinance SRF, ARTICLE _X HISTORIC _ DISTRICT _ COMM ISSION_Strikethrough_Highlight, ARTICLE_X_HISTORIC_DISTRICT_COMMISSION_Clean, 2023 AHPP CLG Review Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 384 of 666 City Of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2023-868 Amend Fayetteville Code of Ordinances Chapter 33, Article X - Historic District Commission. Submitted by CITY OF FAYETTEVILLE STAFF. The request is an amendment to 33.226 Established, 33.227 Membership, 33.229 Powers And Duties, 33.231 Historic Districts, and 33.233 Work Not Requiring A Certificate of Appropriateness. The proposed code changes would update the state code reference, member qualifications, add historical markers, establish local historic districts, and clarify when a Certificate of Appropriateness is not required. AN ORDINANCE TO AMEND ARTICLE X HISTORIC DISTRICT COMMISSION IN CHAPTER 33 DEPARTMENTS, BOARDS, COMMISSIONS, AND AUTHORITIES OF THE FAYETTEVILLE CITY CODE WHEREAS, the Historic District Commission began discussing changes to its governing regulations in February 2023 in response to feedback from the Arkansas Historic Preservation Program as part of a Certified Local Government review; and WHEREAS, Stantec Consulting Services also recommended that the City should consider an update to the ordinance to clarify the path to create a local historic district; WHEREAS, Historic District Commissioners and City staff recommend the approval of these amendments to the City Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends § 33.226 Establishment by replacing "Act Number 484 of 1963" with "Ark. Code Ann. § 14-172-201, et seq." Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends § 33.227 Membership by adding the following language to the end of the section: "Members should demonstrate an interest in historic preservation, possessing interest or expertise in architecture, landscape architecture, history, urban or regional planning, building rehabilitation, real estate, law, archeology, or conservation." Section 3: That the City Council of the City of Fayetteville, Arkansas hereby amends § 33.229 Powers and Duties by adding the following: "Review and recommend historical markers to recognize important places and persons in Fayetteville's Page 1 Page 385 of 666 Ordinance: File Number: 2023-868 history." Section 4: That the City Council of the City of Fayetteville, Arkansas hereby enacts a new § 33.231 Historic Districts as follows: "33.231 Historic Districts (A) The City Council may establish historic districts pursuant to the provisions of Ark. Code Ann. § 14- 172-201, et seq., as amended. (B) District characteristics. The City Council and the HDC should consider the following characteristics when establishing an historic district to preserve areas of exemplary architectural, archaeological, cultural, or historic value: (1) Significance in history, architecture, archaeology, or culture; (2) Association with certain events that have made a significant contribution to the broad patterns of local, regional, state, or national history; (3) Association with the lives of significant persons in our past; (4) Embodying the distinctive characteristics of an architectural or engineering type, period, or method of construction; (5) Represents the work of a master designer, builder, or craftsman; or (6) Represents an established and familiar visual feature of the community. (C) Relationship to zoning districts (overlay zone). The historic district regulations are intended to preserve and protect the historically or architecturally worthy buildings, structures, sites, monuments and neighborhoods of the historic area. In all zoning districts lying within the boundaries of the historic district, the regulations for both the zoning district and the historic district shall be applied. Whenever there is a conflict between the regulations of the zoning district and the regulations of the historic district overlay zone, the more restrictive shall apply." Section 5: That the City Council of the City of Fayetteville, Arkansas hereby renumbers the sections following the new § 33.231 Historic Districts accordingly. Section 6: That the City Council of the City of Fayetteville, Arkansas hereby repeals subsection (C) of § 33.233 Work Not Requiring a Certificate of Appropriateness (formerly § 33.232) and enacts a replacement (C) as follows: "Facing the Public Right of Way. Work not facing any public right-of-way shall not require a Certificate of Appropriateness." Page 2 Page 386 of 666 Britin Bostick Submitted By City of Fayetteville Staff Review Form 2023-868 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/30/2023 LONG RANGE PLANNING (634) Submitted Date Division / Department Action Recommendation: Long Range Planning staff and the Historic District Commission recommend approval of an amendment to the Fayetteville Code of Ordinances amending Chapter 33, Historic District Commission, to update the state code reference, member qualifications, add historical markers, establish local historic districts, and clarify when a Certificate of Appropriateness is not required. Account Number Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Ord. 5177 Approval Date: 9/16/2008 Page 387 of 666 ARTICLE X HISTORIC DISTRICT COMMISSION ARTICLE X HISTORIC DISTRICT COMMISSION 33.226 Established There is hereby established a Historic District Commission for the City of Fayetteville, Arkansas. Said commission shall have those powers delegated to such a commission by Act Numbep 484 of'I963 Ark. Code Ann. § 14-172-201, et sep, as amended, of the Acts of the General Assembly of the State of Arkansas. (Ord. No. 2509, § 1, 3-1-79) 33.227 Membership The Commission shall consist of seven (7) members appointed by the Mayor, subject to confirmation by the City Council. Each member of the Commission shall be an elector of the city holding no salaried or elective municipal office. Members hall be appointed for terms of three (3) years. Vacancies shall be filled in like manner for the unexpired term. Members should demonstrate an interest in historic preservation, possessing interest or expertise in architecture, landscape architecture, history, urban or regional planning, building rehabilitation, real estate. law. archeoloev. or conservation. (Ord. No. 2509, § 2, 3-1-79; Ord. No. 3836, § 1, 10-18-94) 33.228 Purpose (A) The purpose of the Commission shall be as follows: (1) Effect and accomplish the protection, enhancement, and perpetuation of such areas and improvement of districts which represent or reflect elements of the city's cultural, social, economic, political, and architectural history; (2) Safeguard the city's historic, aesthetic and cultural heritage, as embodied and reflected in such areas; (3) Stabilize and improve property values in such districts; (4) Foster civic pride in the beauty and accomplishments of the past; (5) Protect and enhance the city's attractions to tourists and visitors as well as residents; (6) Strengthen the economy of the city; and (7) Promote the use of historic districts and landmarks for the education, pleasure, and welfare of the people of the city. 33.229 Powers And Duties (A) The Commission shall: (1) Adopt design review guidelines to be used when considering Certificate of Appropriateness applications. These guidelines will be based upon the Secretary of Interior's Standards for Rehabilitation and adapted specifically to Fayetteville's local ordinance historic districts; (2) Conduct surveys and studies of neighborhoods, areas, places, structures, objects and improvements within the City of Fayetteville for the purpose of determining those of distinctive historic, community, architectural, or archeological interest or value; Fayetteville, Arkansas, Code of Ordinances (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 1 of 6 Page 388 of 666 (3) Nominate buildings, structures, objects and historic districts to the National Register of Historic Places; (4) Recommend to the City Council the adoption of ordinances designating areas as having special historic community or architectural value as "historic district" and add these historic districts to the provisions of this ordinance; (5) Keep a register of all properties and structures that have been designated as historically significant including all information required for each designation; (6) Obtain the services of qualified persons to direct, advise and assist the Historic District Commission; (7) Advise and assist owners of historic properties within historic districts on physical and financial aspects of preservation, renovation, rehabilitation, and reuse, and on procedures for inclusion on the National Register of Historic Places; (8) Review and recommend historical markers to recognize important places and persons in Fayetteville's history; (29) Hold public hearings to review applications for certificates of appropriateness; and (10-9) Cooperate with the Arkansas Historic Preservation Program, historical associations and other agencies and organizations devoted to the history of this city and state.; 33.230 Proceedings Of Historic District Commission (A) The Historic District Commission shall adopt rules necessary to conduct its affairs, and in keeping with the provisions of the City Code of Ordinances. Meetings shall be held at the call of the chairperson and at such other times as the Historic District Commission may determine. (B) The Historic District Commission shall keep minutes of its proceedings and shall keep records of its examinations and other official actions, all of which shall be a public record and be immediately filed in the office of the City Planner. 33.231 Historic Districts (A) The Citv Council may establish historic districts Dursuant to the Drovisions of Ark. Code Ann. § 14-172-201. et seq., as amended. (B) District characteristics. The City Council and the HDC should consider the following characteristics when establishing an historic district to preserve areas of exemplary architectural, archaeological, cultural, or historic value: (1) Significance in history, architecture, archaeology, or culture; Association with certain events that have made a significant contribution to the broad Datterns of local, regional, state, or national history; (3) Association with the lives of significant persons in our past; (4) Embodying the distinctive characteristics of an architectural or engineering type, period, or method of construction; (5) Represents the work of a master designer, builder, or craftsman; or (6) Represents an established and familiar visual feature of the community. (C) Relationship to zoning districts (overlay zone). The historic district regulations are intended to preserve and protect the historicallv or architecturally worthv buildings. structures. sites. monuments and neighborhoods of the (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 2 of 6 Page 389 of 666 historic area. In all zoning districts lying within the boundaries of the historic district, the regulations for both the zoning district and the historic district shall be applied. Whenever there is a conflict between the regulations of the zoning district and the regulations of the historic district overlay zone, the more restrictive shall apply. 33.232-1 Certificate Of Appropriateness (A) No qualifying building or structure, which may include but not be limited to masonry walls, fences, light fixtures, steps and paving, other appurtenant fixtures, or other elements set forth in design guidelines shall be erected, altered, restored, moved, or demolished within said local ordinance Historic District until after an application for a Certificate of Appropriateness as to the exterior architectural features has been submitted to and approved by the HDC. (1) No building permit or other permit shall be granted for purpose of constructing or altering structures until an application for a Certificate of Appropriateness as to the exterior architectural features has been submitted to and approved by the HDC. (2) A Certificate of Appropriateness shall be required whether or not a building permit is required. (3) In its deliberations under this Ordinance, said HDC shall not consider interior arrangement or use. 33.233. Work Not Requiring A Certificate Of Appropriateness (A) Ordinary Maintenance and Repairs. Nothing in these regulations shall be construed to prevent ordinary maintenance and/or repair of any exterior architectural feature of a property within a historic district. (B) Public Safety. This ordinance shall not prevent the restoration, rehabilitation, renovation, preservation, alteration, construction, or demolition of any such feature that the city shall certify is required for the public safety. In emergency situations, threatening life, limb or significant property damage, work may be authorized without a Certificate of Appropriateness. Such work shall be done in accordance with the principles and specific criteria adopted under this ordinance. (C) Visibility#rFacing the Public Right -of -Way. Work not visible fromfacing any public right-of-way shall not require a Certificate of Appropriateness. 33.2343 Determination On An Application (A) Within a reasonable amount of time, not to exceed thirty (30) days after the filing of an application for a Certificate of Appropriateness, the applicant shall promptly send by mail, postage prepaid, to the applicant and to the owners of all adjoining properties, a notice of hearing to be held by the HDC on said application. A notice of the public hearing shall be published at least one (1) time in a newspaper having circulation throughout the City of Fayetteville a minimum of fifteen (15) days prior to the hearing. (1) All persons desiring to present information regarding the application shall be heard at the hearing. (2) The HDC shall determine whether the restoration, rehabilitation, renovation, preservation, alteration, construction, moving or demolition of buildings, structures, or appurtenant fixtures involved will be appropriate to the preservation of the Historic District within ninety (90) days. (3) If the HDC determines that a Certificate of Appropriateness should not be issued, it shall place upon its records the reasons for such determination. The HDC shall immediately notify the applicant of its determination. (B) In making its determination, the HDC shall consider without being limited to the following criteria: (1) The purpose of this ordinance; (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 3 of 6 Page 390 of 666 (2) The architectural or historic value or significance of a building and its relationship to the surrounding area; (3) The general compatibility of proposed changes; and (4) Any other factor, including visual and aesthetic, considered pertinent. (C) No change shall be made in the scope of work for any building permit after issuance of a Certificate of Appropriateness without resubmitting to the Commission and receiving approval in the same manner as provided above. 33.2354 Demolition (A) Inappropriate Demolition. If the application for a Certificate of Appropriateness involves the demolition of a building which the Commission initially determines to be an inappropriate demolition, then the Commission may defer the matter until such time as it has had an opportunity to consider the following alternatives to the demolition of subject property: (1) Sources of funding for preservation and restoration activities if lack of such funds is the reason for the request to demolish. (2) Adaptive use changes. (3) The feasibility of moving the building to another appropriate location. 33.236-5 Economic Hardship (A) Definition. Economic hardship shall refer to an owner's inability to see a reasonable return for an investment that will comply with the ordinance's standards to preserve the property. Evidence of economic hardship is generally limited to instances when the cost of preservation exceeds the value of the building, or preservation will deprive the owner of reasonable use of the property. An owner's personal financial status is not an issue the Commission may consider. (B) Application for Economic Hardship. If a Certificate of Appropriateness is denied, the applicant may submit an application for a Certificate of Economic Hardship within fifteen (15) calendar days from the date of the notice of denial by the Commission. The Application for a Certificate of Economic Hardship shall be subject to the hearing schedules and notice provisions applicable to applications for Certificates of Appropriateness. (1) It shall be the incumbent on the applicant to demonstrate economic hardship to the Commission. The applicant for a Certificate of Economic Hardship should submit the following information before the commission makes a determination on the application: (a) Estimates of the cost of the proposed construction, alteration, demolition or removal and an estimate of any additional cost that would be incurred to comply with the recommendations Commission; (b) A report from a licensed engineer or architect about structures on the property and their suitability for rehabilitation; (c) Estimated market value of the property; (d) An estimate from a licensed architect or contractor or appraiser, as to the economic feasibility of rehabilitation or reuse of the existing structure; (e) Amount paid for the property, the date of purchase, and the party from whom purchased and any terms of financing between seller and buyer; (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 4 of 6 Page 391 of 666 (f) If the property is income -producing, the annual gross income from the property for the previous two (2) years; (g) All appraisals obtained within the previous two (2) years; (h) Any listing of the property for sale or rent, price asked and offers received, if any, within the previous two (2) years; (i) Assessed value of the property according to the two (2) most recent assessments; (j) Real estate taxes for the previous (2) years; (k) Form of ownership or operation of the property; and (1) Information about plans prepared for the property if a building or structure is demolished. (2) The Commission may seek expert testimony on the foregoing and may request the submission of any other information reasonably considered necessary to make a determination as to whether the property does yield or may yield a reasonable economic return to the owner. (3) The Commission shall review all the evidence and information submitted. The Commission shall make a determination, within thirty-one (31) calendar days of the public hearing, whether a Certificate of Economic Hardship should be granted based on the information submitted. If the Commission makes a finding of economic hardship, it shall grant a Certificate of Economic Hardship and give its approval for the work as proposed by the applicant. 33.2376 Demolition by Neglect (A) No owner or person with an interest in real property designated as an historic landmark or within an historic district shall permit said property to fall into a serious state of disrepair so as to result in the deterioration of any exterior architectural feature which would, in the judgment of the Commission, produce a detrimental effect upon the character of the historic district as a whole or the life and character of the property itself. (B) Complaints. Upon any citizen's complaint or upon the city's own initiative and determination that demolition by neglect is occurring with respect to any property in one of the city's local ordinance historic districts, the city shall conduct a preliminary investigation and prepare a staff report. Such a complaint must include a clear description of the property and the nature of the deterioration claimed to constitute demolition by neglect. (1) If the city finds that the complaint has a basis in fact, it will notify the property owner that a complaint has been received. A staff report will be brought before the Historic District Commission (HDC) in no fewer than thirty (30) days. If the preliminary investigation does not substantiate the complaint, the complaint is resolved and no further action will be taken. The first letter of notice to the property shall include: (a) A description of the process; (b) How the property owner or others having legal possession, custody or control can resolve the issue immediately, and (c) Reports documenting the violations. (2) The Director of Long Range Planning will forward the complaint and staff report to the HDC at its next regularly scheduled meeting after the thirty (30) days have elapsed (a) The Commission will review complaints and staff reports and accept information from the owner and other interested persons. Based on the information received, the Commission may file a decision. If the HDC determines there are specific defects with the subject property it will notify (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 5 of 6 Page 392 of 666 the Director of Long Range Planning and Building Official to act under the procedures set out below to require the correction of deterioration or making of repairs to the historic structure; (i) The written finding shall identify the specific condition(s) of the property which have led to that determination, and shall contain a notice that a hearing will be held before the Historic District Commission not less than thirty (30) nor more than forty-five (45) days after the serving of such order; (ii) The written finding shall also state that the owner and/or parties in interest shall be given a right to answer and to give testimony at the hearing; and that the rules of evidence prevailing in courts of law or equity shall not be controlling in hearings before the Historic District Commission (HDC). The purpose of the hearing is to receive evidence concerning the charge of demolition by neglect; (iii) If after such finding and hearing, the Commission determines that the structure is undergoing demolition by neglect because it is deteriorating, or if its condition is contributing to deterioration, the Director of Long Range Planning shall state in writing the findings of fact in support of such determination and shall issue and cause to be served upon the owner and/or other parties in interest therein an order to repair within a time to be specified in the written decision those elements of the structure that are deteriorating, contributing to deterioration, or deteriorated. (b) Complaints or orders issued by the city shall be served upon persons either personally or by certified mail. If the whereabouts of such persons are unknown and the same cannot be ascertained by reasonable diligence, city staff shall make an affidavit to that effect, stating the steps taken to determine and locate the persons in interest, then the serving of such complaint or order may be made by publishing the same once each week for two (2) successive weeks in a newspaper of general circulation within the city. Where such service is by publication, a notice of the pending proceedings shall be posted in a conspicuous place on the premises thereby affected. 33.238- Appeals (A) Any applicant aggrieved by the determination of the Commission may appeal the determination of the Commission to the Circuit Court of Washington County, Arkansas, in accordance with Rule 9 of the Arkansas District Court Rules. 33.2399 Enforcement (A) In the event that work being performed is found not to be in accordance with the Certificate of Appropriateness or upon notification of such fact by the Historic District Commission and/or city staff, the Building Inspector shall issue a stop work order and all work shall immediately cease. No further work shall be undertaken on the project as long as a stop work order is in effect. Stop work orders and penalties for non-compliance with such will be enforced according to other applicable laws. A decision shall be made by the Commission concerning the stop work order within five (5) business days. (B) Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be fined $10.00 to $500.00 per day after a 30-day period in which the person may correct the violation, in accordance with the Arkansas Historic Districts Act. Each day that a violation continues to exist constitutes a separate offense. (Ord. No. 5177, 9-16-08) (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 6 of 6 Page 393 of 666 ARTICLE X HISTORIC DISTRICT COMMISSION ARTICLE X HISTORIC DISTRICT COMMISSION 33.226 Established There is hereby established a Historic District Commission for the City of Fayetteville, Arkansas. Said commission shall have those powers delegated to such a commission by Ark. Code Ann. § 14-172-201, et seq, as amended, of the Acts of the General Assembly of the State of Arkansas. (Ord. No. 2509, § 1, 3-1-79) 33.227 Membership The Commission shall consist of seven (7) members appointed by the Mayor, subject to confirmation by the City Council. Each member of the Commission shall be an elector of the city holding no salaried or elective municipal office. Members hall be appointed for terms of three (3) years. Vacancies shall be filled in like manner for the unexpired term. Members should demonstrate an interest in historic preservation, possessing interest or expertise in architecture, landscape architecture, history, urban or regional planning, building rehabilitation, real estate, law, archeology, or conservation. (Ord. No. 2509, § 2, 3-1-79; Ord. No. 3836, § 1, 10-18-94) 33.228 Purpose (A) The purpose of the Commission shall be as follows: (1) Effect and accomplish the protection, enhancement, and perpetuation of such areas and improvement of districts which represent or reflect elements of the city's cultural, social, economic, political, and architectural history; (2) Safeguard the city's historic, aesthetic and cultural heritage, as embodied and reflected in such areas; (3) Stabilize and improve property values in such districts; (4) Foster civic pride in the beauty and accomplishments of the past; (5) Protect and enhance the city's attractions to tourists and visitors as well as residents; (6) Strengthen the economy of the city; and (7) Promote the use of historic districts and landmarks for the education, pleasure, and welfare of the people of the city. 33.229 Powers And Duties (A) The Commission shall: (1) Adopt design review guidelines to be used when considering Certificate of Appropriateness applications. These guidelines will be based upon the Secretary of Interior's Standards for Rehabilitation and adapted specifically to Fayetteville's local ordinance historic districts; (2) Conduct surveys and studies of neighborhoods, areas, places, structures, objects and improvements within the City of Fayetteville for the purpose of determining those of distinctive historic, community, architectural, or archeological interest or value; Fayetteville, Arkansas, Code of Ordinances (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 1 of 6 Page 394 of 666 (3) Nominate buildings, structures, objects and historic districts to the National Register of Historic Places; (4) Recommend to the City Council the adoption of ordinances designating areas as having special historic community or architectural value as "historic district" and add these historic districts to the provisions of this ordinance; (5) Keep a register of all properties and structures that have been designated as historically significant including all information required for each designation; (6) Obtain the services of qualified persons to direct, advise and assist the Historic District Commission; (7) Advise and assist owners of historic properties within historic districts on physical and financial aspects of preservation, renovation, rehabilitation, and reuse, and on procedures for inclusion on the National Register of Historic Places; (8) Review and recommend historical markers to recognize important places and persons in Fayetteville's history; (9) Hold public hearings to review applications for certificates of appropriateness; and (10) Cooperate with the Arkansas Historic Preservation Program, historical associations and other agencies and organizations devoted to the history of this city and state. 33.230 Proceedings Of Historic District Commission (A) The Historic District Commission shall adopt rules necessary to conduct its affairs, and in keeping with the provisions of the City Code of Ordinances. Meetings shall be held at the call of the chairperson and at such other times as the Historic District Commission may determine. (B) The Historic District Commission shall keep minutes of its proceedings and shall keep records of its examinations and other official actions, all of which shall be a public record and be immediately filed in the office of the City Planner. 33.231 Historic Districts (A) The City Council may establish historic districts pursuant to the provisions of Ark. Code Ann. § 14-172-201, et seq., as amended. (B) District characteristics. The City Council and the HDC should consider the following characteristics when establishing an historic district to preserve areas of exemplary architectural, archaeological, cultural, or historic value: (1) Significance in history, architecture, archaeology, or culture; (2) Association with certain events that have made a significant contribution to the broad patterns of local, regional, state, or national history; (3) Association with the lives of significant persons in our past; (4) Embodying the distinctive characteristics of an architectural or engineering type, period, or method of construction; (5) Represents the work of a master designer, builder, or craftsman; or (6) Represents an established and familiar visual feature of the community. (C) Relationship to zoning districts (overlay zone). The historic district regulations are intended to preserve and protect the historically or architecturally worthy buildings, structures, sites, monuments and neighborhoods of the (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 2 of 6 Page 395 of 666 historic area. In all zoning districts lying within the boundaries of the historic district, the regulations for both the zoning district and the historic district shall be applied. Whenever there is a conflict between the regulations of the zoning district and the regulations of the historic district overlay zone, the more restrictive shall apply. 33.232 Certificate Of Appropriateness (A) No qualifying building or structure, which may include but not be limited to masonry walls, fences, light fixtures, steps and paving, other appurtenant fixtures, or other elements set forth in design guidelines shall be erected, altered, restored, moved, or demolished within said local ordinance Historic District until after an application for a Certificate of Appropriateness as to the exterior architectural features has been submitted to and approved by the HDC. (1) No building permit or other permit shall be granted for purpose of constructing or altering structures until an application for a Certificate of Appropriateness as to the exterior architectural features has been submitted to and approved by the HDC. (2) A Certificate of Appropriateness shall be required whether or not a building permit is required. (3) In its deliberations under this Ordinance, said HDC shall not consider interior arrangement or use. 33.233 Work Not Requiring A Certificate Of Appropriateness (A) Ordinary Maintenance and Repairs. Nothing in these regulations shall be construed to prevent ordinary maintenance and/or repair of any exterior architectural feature of a property within a historic district. (B) Public Safety. This ordinance shall not prevent the restoration, rehabilitation, renovation, preservation, alteration, construction, or demolition of any such feature that the city shall certify is required for the public safety. In emergency situations, threatening life, limb or significant property damage, work may be authorized without a Certificate of Appropriateness. Such work shall be done in accordance with the principles and specific criteria adopted under this ordinance. (C) Facing the Public Right -of -Way. Work not facing any public right-of-way shall not require a Certificate of Appropriateness. 33.234 Determination On An Application (A) Within a reasonable amount of time, not to exceed thirty (30) days after the filing of an application for a Certificate of Appropriateness, the applicant shall promptly send by mail, postage prepaid, to the applicant and to the owners of all adjoining properties, a notice of hearing to be held by the HDC on said application. A notice of the public hearing shall be published at least one (1) time in a newspaper having circulation throughout the City of Fayetteville a minimum of fifteen (15) days prior to the hearing. (1) All persons desiring to present information regarding the application shall be heard at the hearing. (2) The HDC shall determine whether the restoration, rehabilitation, renovation, preservation, alteration, construction, moving or demolition of buildings, structures, or appurtenant fixtures involved will be appropriate to the preservation of the Historic District within ninety (90) days. (3) If the HDC determines that a Certificate of Appropriateness should not be issued, it shall place upon its records the reasons for such determination. The HDC shall immediately notify the applicant of its determination. (B) In making its determination, the HDC shall consider without being limited to the following criteria: (1) The purpose of this ordinance; (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 3 of 6 Page 396 of 666 (2) The architectural or historic value or significance of a building and its relationship to the surrounding area; (3) The general compatibility of proposed changes; and (4) Any other factor, including visual and aesthetic, considered pertinent. (C) No change shall be made in the scope of work for any building permit after issuance of a Certificate of Appropriateness without resubmitting to the Commission and receiving approval in the same manner as provided above. 33.235 Demolition (A) Inappropriate Demolition. If the application for a Certificate of Appropriateness involves the demolition of a building which the Commission initially determines to be an inappropriate demolition, then the Commission may defer the matter until such time as it has had an opportunity to consider the following alternatives to the demolition of subject property: (1) Sources of funding for preservation and restoration activities if lack of such funds is the reason for the request to demolish. (2) Adaptive use changes. (3) The feasibility of moving the building to another appropriate location. 33.236 Economic Hardship (A) Definition. Economic hardship shall refer to an owner's inability to see a reasonable return for an investment that will comply with the ordinance's standards to preserve the property. Evidence of economic hardship is generally limited to instances when the cost of preservation exceeds the value of the building, or preservation will deprive the owner of reasonable use of the property. An owner's personal financial status is not an issue the Commission may consider. (B) Application for Economic Hardship. If a Certificate of Appropriateness is denied, the applicant may submit an application for a Certificate of Economic Hardship within fifteen (15) calendar days from the date of the notice of denial by the Commission. The Application for a Certificate of Economic Hardship shall be subject to the hearing schedules and notice provisions applicable to applications for Certificates of Appropriateness. (1) It shall be the incumbent on the applicant to demonstrate economic hardship to the Commission. The applicant for a Certificate of Economic Hardship should submit the following information before the commission makes a determination on the application: (a) Estimates of the cost of the proposed construction, alteration, demolition or removal and an estimate of any additional cost that would be incurred to comply with the recommendations Commission; (b) A report from a licensed engineer or architect about structures on the property and their suitability for rehabilitation; (c) Estimated market value of the property; (d) An estimate from a licensed architect or contractor or appraiser, as to the economic feasibility of rehabilitation or reuse of the existing structure; (e) Amount paid for the property, the date of purchase, and the party from whom purchased and any terms of financing between seller and buyer; (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 4 of 6 Page 397 of 666 (f) If the property is income -producing, the annual gross income from the property for the previous two (2) years; (g) All appraisals obtained within the previous two (2) years; (h) Any listing of the property for sale or rent, price asked and offers received, if any, within the previous two (2) years; (i) Assessed value of the property according to the two (2) most recent assessments; (j) Real estate taxes for the previous (2) years; (k) Form of ownership or operation of the property; and (1) Information about plans prepared for the property if a building or structure is demolished. (2) The Commission may seek expert testimony on the foregoing and may request the submission of any other information reasonably considered necessary to make a determination as to whether the property does yield or may yield a reasonable economic return to the owner. (3) The Commission shall review all the evidence and information submitted. The Commission shall make a determination, within thirty-one (31) calendar days of the public hearing, whether a Certificate of Economic Hardship should be granted based on the information submitted. If the Commission makes a finding of economic hardship, it shall grant a Certificate of Economic Hardship and give its approval for the work as proposed by the applicant. 33.237 Demolition by Neglect (A) No owner or person with an interest in real property designated as an historic landmark or within an historic district shall permit said property to fall into a serious state of disrepair so as to result in the deterioration of any exterior architectural feature which would, in the judgment of the Commission, produce a detrimental effect upon the character of the historic district as a whole or the life and character of the property itself. (B) Complaints. Upon any citizen's complaint or upon the city's own initiative and determination that demolition by neglect is occurring with respect to any property in one of the city's local ordinance historic districts, the city shall conduct a preliminary investigation and prepare a staff report. Such a complaint must include a clear description of the property and the nature of the deterioration claimed to constitute demolition by neglect. (1) If the city finds that the complaint has a basis in fact, it will notify the property owner that a complaint has been received. A staff report will be brought before the Historic District Commission (HDC) in no fewer than thirty (30) days. If the preliminary investigation does not substantiate the complaint, the complaint is resolved and no further action will be taken. The first letter of notice to the property shall include: (a) A description of the process; (b) How the property owner or others having legal possession, custody or control can resolve the issue immediately, and (c) Reports documenting the violations. (2) The Director of Long Range Planning will forward the complaint and staff report to the HDC at its next regularly scheduled meeting after the thirty (30) days have elapsed (a) The Commission will review complaints and staff reports and accept information from the owner and other interested persons. Based on the information received, the Commission may file a decision. If the HDC determines there are specific defects with the subject property it will notify (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 5 of 6 Page 398 of 666 the Director of Long Range Planning and Building Official to act under the procedures set out below to require the correction of deterioration or making of repairs to the historic structure; (i) The written finding shall identify the specific condition(s) of the property which have led to that determination, and shall contain a notice that a hearing will be held before the Historic District Commission not less than thirty (30) nor more than forty-five (45) days after the serving of such order; (ii) The written finding shall also state that the owner and/or parties in interest shall be given a right to answer and to give testimony at the hearing; and that the rules of evidence prevailing in courts of law or equity shall not be controlling in hearings before the Historic District Commission (HDC). The purpose of the hearing is to receive evidence concerning the charge of demolition by neglect; (iii) If after such finding and hearing, the Commission determines that the structure is undergoing demolition by neglect because it is deteriorating, or if its condition is contributing to deterioration, the Director of Long Range Planning shall state in writing the findings of fact in support of such determination and shall issue and cause to be served upon the owner and/or other parties in interest therein an order to repair within a time to be specified in the written decision those elements of the structure that are deteriorating, contributing to deterioration, or deteriorated. (b) Complaints or orders issued by the city shall be served upon persons either personally or by certified mail. If the whereabouts of such persons are unknown and the same cannot be ascertained by reasonable diligence, city staff shall make an affidavit to that effect, stating the steps taken to determine and locate the persons in interest, then the serving of such complaint or order may be made by publishing the same once each week for two (2) successive weeks in a newspaper of general circulation within the city. Where such service is by publication, a notice of the pending proceedings shall be posted in a conspicuous place on the premises thereby affected. 33.238 Appeals (A) Any applicant aggrieved by the determination of the Commission may appeal the determination of the Commission to the Circuit Court of Washington County, Arkansas, in accordance with Rule 9 of the Arkansas District Court Rules. 33.239 Enforcement (A) In the event that work being performed is found not to be in accordance with the Certificate of Appropriateness or upon notification of such fact by the Historic District Commission and/or city staff, the Building Inspector shall issue a stop work order and all work shall immediately cease. No further work shall be undertaken on the project as long as a stop work order is in effect. Stop work orders and penalties for non-compliance with such will be enforced according to other applicable laws. A decision shall be made by the Commission concerning the stop work order within five (5) business days. (B) Any person who violates any of the provisions of this ordinance shall be guilty of a misdemeanor, and upon conviction thereof shall be fined $10.00 to $500.00 per day after a 30-day period in which the person may correct the violation, in accordance with the Arkansas Historic Districts Act. Each day that a violation continues to exist constitutes a separate offense. (Ord. No. 5177, 9-16-08) (Supp. No. 27) Created: 2022-12-12 10:36:28 [EST] Page 6 of 6 Page 399 of 666 ,i�=14 1 ARKANSAS HERITAGE June 15, 2023 Britin Bostick Long Range Planning & Special Projects Manager City of Fayetteville 125 West Mountain St. Fayetteville, AR 72701 Sent via email to: bbostick@favetteville-ar.gov Dear Mrs. Bostick: Sarah Huckabee Sanders Governor Shea Lewis Interim Secretary I would like to begin by thanking you and the City of Fayetteville for your continued commitment to city and statewide preservation through your work as a Certified Local Government (CLG) community. This letter serves to conclude the Quadrennial Review process, summarize its findings, and provide guidance for improvement, if applicable. The City's Self -Assessment Form, through which the AHPP gathers information prior to a site visit, was submitted on March 17, 2022. 1 conducted my site visit to the Fayetteville Historic District Commission's (HDC) August 11, 2022, meeting and enjoyed the opportunity to watch the commissioners at work as well as discuss relevant topics with them. This meeting was satisfactory, with the commission in apparent good working order. Below are a few observations made as well as suggestions for improvement. I would recommend that the HDC, in conjunction with your department, begin searching for the historic district that would best be locally regulated. This is a major goal of your forthcoming preservation plan, and make mention of the local district here to lend my support to the idea. During my visit, I gathered that you have a competent and highly interested commission. Collectively, they are a great asset to the entire city and, if the right area could be identified, to a local district that is seeking to regulate its historic resources. At the time of my visit, the HDC had received two new applications for new members. Please provide an update on those applications, and more generally on any commission vacancies, at your earliest convenience. Should you have any questions related to this letter, please do contact me. Thank you again for your dedication to the preservation of Arkansas's historic resources. Sincerely, lain Montgomery Certified Local Government Coordinator Arkansas Historic Preservation Program 1100 North Street • Little Rock, AR 72201 • 501-324-9150 Arkansas Preservation.com Page 400 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 CITY COUNCIL MEMO 2023-871 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director Jessica Masters, Development Review Manager FROM: Gretchen Harrison, Senior Planner DATE: June 27, 2023 SUBJECT: RZN-2023-0015: Rezoning (1009 S. HAPPY HOLLOW RD./BURLESON-MCCLURE, 565): Submitted by SMITH AND ASSOCIATES for property located at 1009 S. HAPPY HOLLOW RD. in WARD 1. The property is zoned RSF-4, RESIDENTIAL SINGLE- FAMILY, FOUR UNITS PER ACRE and contains approximately 0.30 acres. The request is to rezone the property to RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE. RECOMMENDATION: City Planning staff and the Planning Commission recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits 'A' and 'B'. BACKGROUND: The subject property is in south Fayetteville on the west side of Happy Hollow Road, about 400 feet south of the street's intersection with Huntsville Road. The property is zoned RSF-4, Residential Single -Family, Four Units per Acre; totals approximately 0.30 acres; and is currently developed with a single-family dwelling which Washington County records indicate was built in 1926. Request: The request is to rezone the subject property from RSF-4, Residential Single -Family, Four Units per Acre to RMF-24, Residential Multi -Family, 24 Units per Acre. The applicant has stated that this rezoning is being requested to coincide with the surrounding neighborhood and allow for higher -density residential infill. Public Comment: Staff received no public comment on this item. Land Use Compatibility: Staff finds that a rezoning from RSF-4 to RMF-24 would allow for residential development that is generally compatible with other properties nearby. Both existing and proposed zoning designations restrict by -right development to residential uses, though RSF-4 only allows for single-family development at a density of four units per acre while RMF-24 allows for both single- and multi -family development at a density of 24 units per acre. Further, where RSF-4 has conventional building setbacks, RMF- 24 would require urban form setbacks with a build -to zone between zero and 25 feet from the front property line. In terms of bulk and area regulations, a rezoning from RSF-4 to RMF-24 would reduce the minimum lot width from 70 to 35 feet for single-family homes and reduce the minimum lot area from 8,000 to 3,000 square feet. Other land uses permitted in RMF-24 zoning would have different bulk and area requirements, as outlined Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 401 of 666 in UDC §161.16. Most other residential properties in the vicinity are developed with multi -family dwellings and zoned RMF-24, with staff accordingly finding the request to be directly compatible with the existing development pattern in the area. Land Use Plan Analysis: Staff finds the proposed rezoning to be generally consistent with the City's land use planning objectives, principles, and policies. RMF-24 would allow for development that could complement the existing development pattern in the area as well as the subject property's Future Land Use Map designation as City Neighborhood area. Rezoning would also have the potential to support Goal 1 of City Plan 2040 by creating an opportunity for moderate residential infill. City Plan 2040 Infill Matrix: City Plan 2040's Infill Matrix indicates a rating of 6 for this site. The following elements of the matrix contribute to the score: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Rd.) • Near Sewer Main (12-inch main, Happy Hollow Road; eight -inch main, Fairlane Street) • Near Water Main (12-inch main, Happy Hollow Road; eight -inch main, Fairlane Street) • Near City Park (Doc Mashburn Park) • Near Ozark Transit Stop (Route 20) • Appropriate Future Land Use (City Neighborhood) DISCUSSION: At the June 26, 2023 Planning Commission meeting, a vote of 8-0-0 forwarded the request to City Council with a recommendation of approval. Commissioner Payne made the motion and Commissioner Winston seconded it. Commissioners found the requested rezoning to be appropriate and offered little comment on the item. No public comment was offered at the meeting. BUDGET/STAFF IMPACT: N/A ATTACHMENTS: SRF, Exhibit A, Exhibit B, Planning Commission Staff Report Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 402 of 666 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Legislation Text File #: 2023-871 RZN-2023-0015: Rezoning (1009 S. HAPPY HOLLOW RD./BURLESON-MCCLURE, 565): Submitted by SMITH AND ASSOCIATES for property located at 1009 S. HAPPY HOLLOW RD. in WARD 1. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and contains approximately 0.30 acres. The request is to rezone the property to RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 23-015 LOCATED AT 1009 SOUTH HAPPY HOLLOW ROAD IN WARD 1 FOR APPROXIMATELY 0.30 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from RSF-4, Residential Single -Family, 4 Units Per Acre to RMF-24, Residential Multi -Family, 24 Units Per Acre. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. Page 1 Page 403 of 666 City of Fayetteville Staff Review Form 2023-871 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 6/30/2023 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: RZN-2023-0015: Rezoning (1009 S. HAPPY HOLLOW RD./BURLESON-MCCLURE, 565): Submitted by SMITH AND ASSOCIATES for property located at 1009 S. HAPPY HOLLOW RD. in WARD 1. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and contains approximately 0.30 acres. The request is to rezone the property to RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE. Budget Impact: Account Number Project Number Budgeted Item? No Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Project Title $ - fi Previous Ordinance or Resolution # Approval Date: V20221130 Page 404 of 666 RZN-2023-0015 Close Up View J_ LLI C-t R-O C\/ L I V\I -Am 1009 S. HAPPY HOLLOW RD. RZN-2023-0015 EXHIBIT 'A' FAIRLANE-ST RSF-4 RMF-24 `0, - --------- O1 F� v � Ov 2 a a Q r Subject Property Regional Link - High Activity Residential Link Feet — — — Trail (Proposed) Planning Area 0 45 90 180 270 360 Fayetteville City Limits 1 : 1 ,536 P-1 Zone Current Proposed RSF-4 0.30 ac 0.00 ac RMF-24 0.00 ac 0.30 ac Total 0.30 ac Page 405 of 666 RZN-2023-0015 EXHIBITS' Legal Description: PT NW NW .34 AC (120 X 124) FURTHER DESCRIBED FROM 1395-744 AS: Part of the Northwest Quarter of the Northwest Quarter of Section Twenty three (23), Township Sixteen (16) North, Range Thirty(30) West, and being more particularly described as follows, to -wit: Beginning at a point which is 56.5 feet West and 311 feet North of the Southeast corner of said 40 acre tract, and running thence North 120 feet thence West 124 feet, thence South 120 feet, thence East 124 feet to the point of beginning. LESS & EXCEPT DESCRIBED PER 2019-35778 AS: Part of the Northwest Quarter of the Northwest Quarter of Section 23, Township 16 North, Range 30 West, Washington County, Arkansas, more particularly described as follows: Commencing at a point being used as the Northwest Sixteenth Comer of Section 23; thence North 86° 52' 56" West along the South line of the Northwest Quarter of the Northwest Quarter of Section 23 a distance of 55.96 feet to a point on the Westerly right of way line of State Highway 16 as established by ARDOT Job 9458; thence North 06° 04' 43" East along said right of way line a distance of7.47 feet to a point; thence North 03' 12' 56" East along said right of way line a distance of289.19 feet to the POINT OF BEGINNING; thence North 88° 21'50" West a distance of 10.37 feet to a point on the Westerly right of way line of State Highway 16 as established by ARDOT Job 040579; thence North 03' 11' 11" East along said right of way line a distance of 101.53 feet to a point; thence North 40° 54' 19" West along said right of way line a distance of 14.37 feet to a point on the Southerly right of way line of East Fairlane Street as established by The Final Plat of Heritage filed on November 25, 1980; thence South 88° 35' 35" East along said right of way line a distance of 20.43 feet to a point on the Westerly right of way line of State Highway 16 as established by ARDOT Job 9458; thence South 03 ° 12' 56" West along said right of way line a distance of 112.20 feet to a point of beginning and containing 0.03 acres more or less as shown on plans prepared by the ARDOT referenced as 040579. Page 406 of 666 CITY OF PowFAYETTEVILLE ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission THRU: Jessie Masters, Development Review Manager FROM: Gretchen Harrison, Planner MEETING DATE: June 26, 2023 (updated with results) SUBJECT: RZN-2023-0015: Rezoning (1009 S. HAPPY HOLLOW RD./BURLESON- MCCLURE, 565): Submitted by SMITH AND ASSOCIATES for property located at 1009 S. HAPPY HOLLOW RD. The property is zoned RSF-4, RESIDENTIAL SINGLE-FAMILY, FOUR UNITS PER ACRE and contains approximately 0.30 acres. The request is to rezone the property to RMF- 24, RESIDENTIAL MULTI -FAMILY, 24 UNITS PER ACRE. RECOMMENDATION: Staff recommends forwarding RZN-2023-0015 to City Council with a recommendation of approval based on the findings herein. RECOMMENDED MOTION: "I move to forward RZN-2023-0015 to City Council with a recommendation of approval." BACKGROUND: The subject property is in south Fayetteville on the west side of Happy Hollow Road, about 400 feet south of the street's intersection with Huntsville Road. The property is zoned RSF-4, Residential Single -Family, Four Units per Acre; totals approximately 0.30 acres; and is currently developed with a single-family dwelling which Washington County records indicate was built in 1926. Surrounding land uses and zoning are listed in Table 1. Table 1: Surrounding Land Uses and Zoning Direction Land Use Zoning North Funeral Home RSF-4, Residential Single -Family, Four Units per Acre South Single FamilResidential RMF-24, Residential Multi -Family, 24 Units per Acre East Fire Station P-1, Institutional West Two -Family Residential RMF-24, Residential Multi -Family, 24 Units per Acre Request: The request is to rezone the subject property from RSF-4, Residential Single -Family, Four Units per Acre to RMF-24, Residential Multi -Family, 24 Units per Acre. The applicant has stated that this rezoning is being requested to coincide with the surrounding neighborhood and allow for higher -density residential infill. Public Comment: To date, staff has received no public comment on this item. Page 407 of 666 INFRASTRUCTURE: Streets: The subject property has frontage along Happy Hollow Road, which is a fully - improved Regional Link — High Activity street with asphalt paving, curb, gutter, and sidewalk. The subject property also has frontage along Fairlane Street, which is a fully -improved Residential Link street with asphalt paving, curb, gutter, and sidewalk. Any street improvements required in this area would be determined at the time of development proposal. Water: Public water is available to the subject property. An existing 12-inch water main is present on the east side of Happy Hollow Road and an existing eight -inch water main is present on the north side of Fairlane Street. Sewer: Sanitary sewer is available to the subject property. An existing 12-inch sewer main is present in the center of Happy Hollow Road. An existing eight -inch sewer main is also present on the north side of Fairlane Street. Drainage: No portion of the subject property lies within the Hillside -Hilltop Overlay District or a FEMA-designated floodplain and no protected streams present. Hydric soils are present on the property, though, which are known indicators of wetlands. However, for an area to be classified as wetlands, it may also need other characteristics such as hydrophytes (plants that grow in water), and shallow water during parts of the year. Hydric Soils can be found across many areas of Fayetteville, including valleys, floodplains, and open prairies. It's important to identify these natural resources during development, so when these soils are identified on a property, further environmental studies will be required at the time of development. Before permits will be issued for the property a statement/report from an environmental professional must be provided summarizing the existence of wetlands on the property. If this statement/report indicates that wetlands may be present on site, a USACE Determination of Jurisdictional Wetlands will be required at the time of development submittal. Any improvements or requirements for drainage will be determined at the time of development submittal as well. Fire: Station 3, located at 1050 S. Happy Hollow Rd., protects this site. The property is located approximately 85 feet from the fire station with an anticipated drive time of approximately one minute using existing streets. The anticipated response time would be approximately 3.2 minutes. Fire Department response time is calculated based on the drive time plus one minute for dispatch and 1.2 minutes for turn -out time. Within the city limits, the Fayetteville Fire Department has a response time goal of six minutes for an engine and eight minutes for a ladder truck. Fire apparatus access and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. Police: The Police Department did not comment on this request. Tree Preservation: The proposed zoning district of RMF-24, Residential Multi -Family, 24 Units per Acre, requires 20% minimum canopy preservation. The current zoning district of RSF-4, Residential Single -Family, Four Units per Acre, requires 25% minimum canopy preservation. Page 408 of 666 CITY PLAN 2040 FUTURE LAND USE PLAN: City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as City Neighborhood. City Neighborhood areas are more densely developed than residential neighborhood areas and provide a varying mix of nonresidential and residential uses. This designation supports the widest spectrum of uses and encourages density in all housing types, from single family to multi -family. City Neighborhood Areas encourage complete, compact and connected neighborhoods and non- residential uses are intended to serve the residents of Fayetteville, rather than a regional population. While they encourage dense development patterns, they do recognize existing conventional strip commercial developments and their potential for future redevelopment in a more efficient urban layout. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 7 for this site with a weighted score of 8. The following elements of the matrix contribute to the score: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Rd.) • Near Sewer Main (12-inch main, Happy Hollow Road; eight -inch main, Fairlane Street) • Near Water Main (12-inch main, Happy Hollow Road; eight -inch main, Fairlane Street) • Near City Park (Doc Mashburn Park) • Near Paved Trail (Happy Hollow Road) • Near Ozark Transit Stop (Route 20) • Appropriate Future Land Use (City Neighborhood) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: Staff finds that a rezoning from RSF-4 to RMF-24 would allow for residential development that is generally compatible with other properties nearby. Both existing and proposed zoning designations restrict by -right development to residential uses, though RSF-4 only allows for single-family development at a density of four units per acre while RMF- 24 allows for both single- and multi -family development at a density of 24 units per acre. Further, where RSF-4 has conventional building setbacks, RMF-24 would require urban form setbacks with a build -to zone between zero and 25 feet from the front property line. In terms of bulk and area regulations, a rezoning from RSF-4 to RMF-24 would reduce the minimum lot width from 70 to 35 feet for single-family homes and reduce the minimum lot area from 8,000 to 3,000 square feet. Other land uses permitted in RMF-24 zoning would have different bulk and area requirements, as outlined in UDC §161.16. Most other residential properties in the vicinity are currently developed with multi -family dwellings and zoned RMF-24, so staff finds that the requested rezoning would be directly compatible with the existing development pattern in the area. Land Use Plan Analysis: Staff finds the proposed rezoning to be generally consistent with the City's land use planning objectives, principles, and policies. RMF-24 would allow for development that could complement the existing development pattern in the area as well as the subject property's Page 409 of 666 Future Land Use Map designation as City Neighborhood area. Rezoning would also have the potential to support Goal 1 of City Plan 2040 by creating an opportunity for moderate residential infill. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff finds that a rezoning from RSF-4 to RMF-24 is justified and needed at this time. A rezoning to RMF-24 would complement the existing development and zoning pattern in the area, while remaining aligned with the City's future land use plans and goals. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: Staff finds that rezoning the property to RMF-24 has the potential to increase traffic along Happy Hollow Road and Fairlane Street. However, the size of the property and any applicable development requirements should naturally limit the scale of any future development, thus limiting adverse impacts on traffic danger and congestion. Any necessary street or traffic improvements would be determined at the time of development review. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: The proposed rezoning from RSF-4 to RMF-24 has the potential to alter the population density since it would increase the maximum number of residential units permitted on site from one to seven. However, staff finds that this would not undesirably increase the load on public services since the property is close to public amenities and existing water and sewer infrastructure. Fayetteville Public Schools did not comment on this request. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2023-0015 to City Council with a recommendation of approval. Page 410 of 666 PLANNING COMMISSION ACTION: Required YES jDate: June 26, 2023 Motion: Payne (Second: Winston ote: BUDGET/STAFF IMPACT: None O Tabled M Forwarded with a recommendation of approval O Denied ATTACHMENTS: • Unified Development Code: o §161.07 District RSF-4, Residential Single -Family — Four (4) Units Per Acre o §161.16 District RMF-24, Residential Multi -Family — Twenty -Four (24) Units Per Acre • Request Letter • One Mile Map • Close -Up Map • Current Land Use Map • Future Land Use Map Page 411 of 666 161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two 2 family dwellings Units per acre 1 4 or less 7 or less (D) Bulk and Area Regulations. Single-family dwellings Two 2 family dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per 8,000 square feet 6,000 square feet dwelling unit Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum Land area per 8,000 square feet 6,000 square feet dwelling unit (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. Accessory ground mounted solar energy systems shall not be considered buildings. (Code 1991, §160.031; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 4858, 4-18-06; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15- 19; Ord. No. 6427 , §§l (Exh. C), 2, 4-20-21) Page 412 of 666 161.16 District RMF-24, Residential Multi -Family - Twenty -Four (24) Units Per Acre (A) Purpose. The RMF-24 Multi -family Residential District is designed to permit and encourage the developing of a variety of dwelling types in suitable environments in a variety of densities. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 10 Three 3 and four 4 family dwellings Unit 26 Multi -family dwellings Unit 41 Accessory dwellings Unit 44 Cluster Housing Development Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 11 Manufactured home park Unit 12a Limited business Unit 24 Home occupations Unit 25 Professional offices Unit 36 Wireless communications facilities (C) Density. Units per acre 1 24 or less (D) Bulk and Area Regulations. (1) Lot Width Minimum. Manufactured home park 100 feet Lot within a Manufactured home ark 50 feet Single-family 35 feet Two-family 35 feet Three or more 1 70 feet Professional offices 1 100 feet (2) Lot Area Minimum. Manufactured home park 3 acres Lot within a mobile home park 4,200 square feet Townhouses: Individual lot 2,000 square feet Single-family 3,000 square feet Two 2 family 4,000 square feet Three 3 or more 7,000 square feet Fraternity or Sorority 2 acres Professional offices 1 acres (3) Land Area Per Dwelling Unit. Manufactured Home 3,000 square feet Page 413 of 666 (E) Setback Requirements. Front Side Other Side Single Rear Other Rear Single Uses & Two (2) Uses Family Family A build -to zone that is 8 feet 5 feet 20 feet 5 feet located between the front property line and a line 25 feet from the front property line. (F) Building Height Regulations. Building Height Maximum 1 2 stories/3 stories/5 stories* A building or a portion of a building that is located between 0 and 10 feet from the front property line or any master street plan right-of-way line shall have a maximum height of two (2) stories, between 10-20 feet from the master street plan right-of-way a maximum height of three (3) stories and buildings or portions of the building set back greater than 20 feet from the master street plan right-of-way shall have a maximum height of 5 stories. If a building exceeds the height of two (2) stories, the portion of the building that exceeds two (2) stories shall have an additional setback from any side boundary line of an adjacent single family district. The amount of additional setback for the portion of the building over two (2) stories shall be equal to the difference between the total height of that portion of the building, and two (2) stories. (G) Building Area. The area occupied by all buildings shall not exceed 50% of the total lot area. Accessory ground mounted solar energy systems shall not be considered buildings. (H) Minimum Buildable Street Frontage. 50% of the lot width. (Code 1965, App. A., Art. 5(III); Ord. No. 2320, 4-6-77; Ord. No. 2700, 2-2-81; Code 1991, §160.033; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 5028, 6-19-07; Ord. No. 5079, 11-20-07; Ord. No. 5224, 3-3-09; Ord. No. 5262, 8-4-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5495, 4-17-12; Ord. No. 5592, 6-18- 13; Ord. No. 5664, 2-18-14; Ord. No. 5800, §1(Exh. A), 10-6-15; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945, §§5, 8, 9, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15-19; Ord. No. 6427 , §§l(Exh. C), 2, 4-20- 21) Editor's note(s)—Ord. No. 6625 , §1 adopted December 6, 2022, "determines that Section 2 of Ordinance 6427 (Sunset Clause) be amended so that Ordinance 6427 and all amendments to Code Sections ordained or enacted by Ordinance 6427 shall automatically sunset, be repealed and become void on December 31, 2023, unless prior to that date the City Council amends this ordinance to repeal or further amend this sunset, repeal and termination section." Page 414 of 666 Written Description of 1009 S Happy Hollow Rd RMF-24 Rezone per the city of Fayetteville Request Rezoning Application A. Current ownership information and any proposed or pending property sales The subject property is owned by Pam Burleson and Samantha McClure, the property is currently for sale. B. Reason for requesting the zoning change The reason for the rezoning request is for the subject property to coincide with the surrounding neighborhood and allow for higher residential density. C. How would the proposed rezoning relate to the surrounding properties Proposed rezoning would coincide with the surrounding properties Page 415 of 666 RZN-2023-0015 1009 S. HAPPY HOLLOW RD One Mile View NORTH 0 0.13 0.25 0.5 Miles MSC 1 P-1 WYMAN I RD I , I 1 I I I , � RSF-4LU �I RI L I II > = I I Q �\ Subject Property '� y ITI ' ILL c 1 � cs , O Ik l L. l?►sV� IIv RSF-8 Neighborhood Link Regional Link - High Activity Unclassified Residential Link M Planned Neighborhood Link — — — Trail (Proposed) _ ! Fayetteville City Limits ~ Planning Area Ad R-A zoning = 11 Genarel IMe—1 RESIDENT IALSINGLE-FAMILY EXTRACTION NS = E-1 RI-U COMMERCIAL RI-12 Reeitlential-OFce �NSL �C-1 �RYBI-Agncunural �C-2 1_ RSF -.5.5 C3 _ RSF-1 FORM BASED DISTRICTS Downtown Gore RSF< Urpan Tlwr hgM RSF-� RSFA �Mdln SVeat Caller D-- Ganarel " ❑ RSF-18 Commeniyrvi� Saa RESIDENTIALMULTI-FAMILY Neigh --]Services p RMFS � NeigM1borM1aatl —J.J - - RM112 PLANNED ZONING DISTRICTS RMF-18 M Commercial. IntlusNal. Resitleniial 1 Planning Area---=�- __! RMF-sa INSTITUTIONAL RMF-CO _ R 1 Fayetteville City Limits g INDUSTRIAL I-, Heavy GommarMalaM LlgM lntlaeitlal - - _ Page 416 of 666 RZN-2023-0015 Close Up View C-t R-O C\/ L I V\I -Am 1009 S. HAPPY HOLLOW RD. FAIRLANE-ST Regional Link - High Activity Residential Link - - - Trail (Proposed) Planning Area Fayetteville City Limits RSF-4 RMF-24 0 45 90 Subject Property Feet 180 1:1,536 01 270 360 le----------- O .off i P-1 Zone Current Proposed RSF-4 0.30 ac 0.00 ac RMF-24 0.00 ac 0.30 ac Total 0.30 ac Page 417 of 666 RZN-2023-0015 Current Land Use LE 1009 S. HAPPY HOLLOW RD Commercial 0 x 1A Subject Property Municipal, Undeveloped, and Commercial W. ORTH �.Ir f k i .w e9 Commercial STUDY yg' Neighborhood Link FEMA Flood Hazard Data Regional Link - High Activity Unclassified too -Year Floodplain Residential Link Feet Floodway - - - Trail (Proposed) 0 112.5 225 450 675 900 Planning Area Fayetteville City Limits 1'3'600 Page 418 of 666 RZN-2023-0015 Future Land Use _N 11111!1111112w_� Neighborhood Link Regional Link - High Activity Unclassified Residential Link Planning Area Fayetteville City Limits - - - Trail (Proposed) 1009 S. HAPPY HOLLOW RD 0 Residential Neighborhood 00 J J 'LE'RO J W y1N Subject Property Civic Institutio I G O J p City 4 Neighborhood 13TH •ST—DM HEI Feet 0 145 290 580 1:4,800 870 1,160 IORTH 22 I--- >T LEE ST HEL•EN•ST 'Natural City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government Residential Neighborhood Rural Residential Urban Center Page 419 of 666 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 11, 2023 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Kevin Springer, Budget Director DATE: June 29, 2023 SUBJECT: Proposed 2024-2028 Capital Improvements Plan RECOMMENDATION: A Resolution to adopt the Proposed 2024-2028 Capital Improvements Plan. BACKGROUND: CITY COUNCIL MEMO 2023-879 The CIP is an essential mid-term planning tool used by Fayetteville in the budget process. It is a five-year plan which addresses the capital needs of the City for future periods. DISCUSSION: The CIP is not an appropriation in itself or an authorization by the City Council to expend funds. It is, instead, a plan which must be re-evaluated and/or adjusted each year prior to incorporation into the annual budget. Each year the plan must be evaluated in response to changes in economic conditions or project priority modifications. Once included in the annual budget, it must be approved by the City Council and only at that time does it become an appropriation authorized for expenditure. BUDGET/STAFF IMPACT: This CIP only becomes an appropriation authorized for expenditure once it is approved in the annual budget. ATTACHMENTS: 2023-879 SRF 2024-2028 CIP Proposed, 2024-2028 PROPOSED CIP - web version Mailing address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov Page 420 of 666 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-879 Proposed 2024-2028 Capital Improvements Plan A RESOLUTION TO ADOPT THE 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENTS PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2024-2028 Five -Year Capital Improvements Plan, a copy of which is attached to this Resolution and incorporated herein. Page 1 Page 421 of 666 Kevin Springer Submitted By City of Fayetteville Staff Review Form 2023-879 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/28/2023 BUDGET & INFORMATION MGMT (133) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO ADOPT THE 2024-2028 FIVE YEAR CAPITAL IMPROVEMENTS PLAN. Budget Impact: Citywide Citywide Account Number Fund Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Total Amended Budget $ - Expenses (Actual+Encum) $ - Available Budget Item Cost $ - Budget Adjustment $ - Remaining Budget V20221130 Previous Ordinance or Resolution # Approval Date: Page 422 of 666 Received by Holly Black 07/05/2023 3:00 P.M PF Proposed Capital Improvements Plan 2024 — 2028 f4WCITY OF _ FAYETTEVILLE ARKANSAS Page 423 of 666 (Page Left Blank Intentionally) Page 424 of 666 CITY OF FAYETTEVILLE Capital Improvements Plan 2024 — 2028 Compiled by: Kevin Springer Budget Director Holly Black Senior Financial Analyst April Melton Financial Analyst Page 425 of 666 (Page Left Blank Intentionally) Page 426 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM TABLE OF CONTENTS INTRODUCTION Letterof Transmittal .................................................................................................................................. I -IV Program Directional Information............................................................................................................ V-VII CIPResolution............................................................................................................................................VIII PROJECT SUMMARY Requests by Source Summary....................................................................................................................... 1 Requests by Project Area Summary.............................................................................................................. 2 Sales Tax Capital Improvements Fund Summary.......................................................................................... 3 FundedProjects Summary.......................................................................................................................4-14 Unfunded Projects Summary.................................................................................................................15-17 Original Requests Summary...................................................................................................................19-29 STREET FUND PROJECTS Transportation Improvements....................................................................................................................31 PARKING FUND PROJECTS ParkingImprovements...........................................................................................................................33-36 PARKS DEVELOPMENT FUND PROJECTS Parks & Recreation Improvements........................................................................................................37-40 IMPACT FEE FUND PROJECTS FireImprovements......................................................................................................................................41 Water & Sewer Improvements..............................................................................................................42-43 SALES TAX CAPITAL IMPROVEMENTS FUND PROJECTS Bridge and Drainage Improvements......................................................................................................45-47 Facilities Management Improvements..................................................................................................48-57 FireImprovements.................................................................................................................................58-62 Information Technology Improvements................................................................................................63-72 LibraryImprovements............................................................................................................................73-76 Media Services Improvements..............................................................................................................77-79 Other Capital Improvements.................................................................................................................80-90 Parks & Recreation Improvements......................................................................................................91-104 PoliceImprovements.........................................................................................................................105-119 StreetImprovements................................................................................................................................ 120 TrailImprovements................................................................................................................................... 121 Transportation Improvements...........................................................................................................122-126 WATER & SEWER FUND PROJECTS Wastewater Treatment Improvements.............................................................................................127-129 Water & Sewer Improvements..........................................................................................................130-139 Water & Sewer Services Improvements............................................................................................140-145 Page 427 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM TABLE OF CONTENTS (cont.) RECYCLING & TRASH COLLECTION FUND PROJECTS Recycling & Trash Collection Improvements.....................................................................................147-153 AIRPORT FUND PROJECTS AviationImprovements.....................................................................................................................155-161 SHOP FUND PROJECTS FacilityImprovements........................................................................................................................163-166 Vehicles & Equipment Improvements...............................................................................................167-174 UNFUNDED PROJECTS........................................................................................................................175-202 OPERATING IMPACTS.........................................................................................................................203-210 APPENDIX Listingof Acronyms............................................................................................................................211-213 ProjectIndex.............................................................................................................................................215 Page 428 of 666 %F CITY OF FAYETTEVILLE ARKANSAS July 18, 2023 Mayor Lioneld Jordan, Members of the City Council and Citizens of Fayetteville: It is my pleasure to present the Proposed 2024-2028 Capital Improvements Plan (CIP) for the City of Fayetteville. The City began this very important CIP process in 1988 to provide a focused plan that identifies the City's infrastructure and capital needs and identifies the funding to meet those needs. CIP Purpose The CIP is an essential mid-term planning tool used by the City of Fayetteville in the budget process. It is a five-year plan which addresses the capital needs of the City for future periods. The CIP is not an appropriation in itself or an authorization by the Council to expend funds. It is instead a plan which must be re-evaluated and or adjusted each year prior to incorporation into the annual budget. Each year the plan must be evaluated in response to changes in economic conditions or project priority modifications. Once included in the annual budget it must be approved by the City Council and only at that time does it become an appropriation authorized for expenditure by the City Council. What is Included in the CIP The financial policy of the City is to address the majority of capital needs on a pay as you go basis utilizing current revenue. Major capital programs which are too large to address with current revenue streams must be accommodated using bond issues. Capital programs funded by previous bond issues such as the Series 2019 and Series 2022 Sales and Use Tax Bonds are, therefore, not included in this CIP. Similarly, grant funded programs are not included. Approval for and appropriation of funds for these programs are done by the City Council upon acceptance of the grant or authorization of the bond issue. The comprehensive CIP includes projects funded by several funds within the fund structure of the City most of which are restricted by use such as the Water & Sewer Fund, Recycling & Trash Collection Fund, Street Fund and Shop Fund. Balances in these funds must be used for specific purposes. In contrast the Sales Tax Capital Fund is not restricted as to purpose and can be used in a more discretionary manner for general governmental purposes pursuant to the controlling ordinance. Page 429 of 666 Summary of CIP by Proiect Area - All Funds The table provides a summary by project area of the comprehensive Capital Improvement Program for all funds for 2024-2028. It is estimated that a total of $262,246,000 will be required for that period. The largest portion of required capital is $142,851,000 and can be attributed to water and sewer renovation and rehabilitation. Approximately $27,440,000 will be needed to keep the transportation, street, and trail improvement programs at its current level. These two components account for 65% of the total comprehensive CIP. CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PLAN (2024-2028) By Project Area - All Sources Projected Projected Projected Projected Projected Total Project Area 2024 2025 2026 2027 2028 2024-2028 Water & Sewer $ 27,219,000 $ 33,906,000 $ 34,224,000 $ 36,580,000 $ 10,922,000 $ 142,851,000 Vehicles & Equipment 4,269,000 6,157,000 5,799,000 9,854,000 7,581,000 33,660,000 Transportation 3,092,000 3,612,000 3,462,000 4,112,000 4,362,000 18,640,000 Public Safety 4,226,000 3,546,000 4,229,000 3,144,000 3,276,000 18,421,000 Parks & Recreation 2,300,000 2,330,000 2,632,000 3,367,000 3,395,000 14,024,000 Trail 1,500,000 1,550,000 1,600,000 1,750,000 1,900,000 8,300,000 Recycling/Trash 883,000 905,000 995,000 987,000 1,094,000 4,864,000 Facility Improvements 1,511,000 846,000 827,000 945,000 671,000 4,800,000 Library 806,000 935,000 968,000 851,000 949,000 4,509,000 Other 1,096,000 1,087,000 668,000 509,000 520,000 3,880,000 Information Technology 703,000 601,000 652,000 835,000 571,000 3,362,000 Bridge & Drainage 675,000 400,000 420,000 440,000 460,000 2,395,000 Aviation 162,000 283,000 470,000 120,000 120,000 1,155,000 Street 100,000 100,000 100,000 100,000 100,000 500,000 Parking 100,000 90,000 90,000 90,000 90,000 460,000 Media Services 125,000 80,000 70,000 80,000 70,000 425,000 Total $ 48,767,000 $ 56,428,000 $ 57,206,000 $ 63,764,000 $ 36,081,000 $ 262,246,000 Page 430 of 666 Summary of CIP Sales Tax Capital by Project Category The Sales Tax Capital Fund is funded using a portion of a one cent sales tax that is also allocated to general fund operations. Forty percent (40%) of the revenue of this sales tax is used to fund the Sales Tax Capital Fund and 60% is allocated to the General Fund for operations. The fund constitutes approximately 27.5% of the total CIP. The following table provides a summary of project categories to be funded by the Sales Tax Capital Improvement Fund. CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PLAN (2024-2028) Sales Tax Capital Improvements Funding - By Project Category Projected Projected Projected Projected Projected Total Project Category 2024 2025 2026 2027 2028 2024-2028 Transportation $ 2,992,000 $ 3,592,000 $ 3,442,000 $ 4,092,000 $ 4,342,000 $ 18,460,000 Parks & Recreation 1,300,000 1,330,000 1,632,000 2,367,000 2,395,000 9,024,000 Police 1,514,000 1,880,000 2,538,000 1,357,000 1,424,000 8,713,000 Trail 1,500,000 1,550,000 1,600,000 1,750,000 1,900,000 8,300,000 Fire 1,557,000 1,556,000 1,576,000 1,667,000 1,727,000 8,083,000 Library 806,000 935,000 968,000 851,000 949,000 4,509,000 Facility Improvements 1,238,000 826,000 807,000 925,000 651,000 4,447,000 Other Capital 1,096,000 1,087,000 668,000 509,000 520,000 3,880,000 Information Technology 703,000 601,000 652,000 835,000 571,000 3,362,000 Bridge & Drainage 675,000 400,000 420,000 440,000 460,000 2,395,000 Street 100,000 100,000 100,000 100,000 100,000 500,000 Media Services 125,000 80,000 70,000 80,000 70,000 425,000 Total $ 13,606,000 $ 13,937,000 $ 14,473,000 $ 14,973,000 $ 15,109,000 $ 72,098,000 It should be noted that approximately 25.6% of this fund is allocated to transportation improvements, and $16,796,000 (or 23.3%) is allocated to Police and Fire, primarily for the replacement and expansion of equipment and apparatus. $8,300,000 is anticipated to be allocated to the trails program. This CIP includes information technology investments of $3,362,000 which will support needed technology improvements in the future. Page 431 of 666 Development of the CIP The CIP was developed by City Administration to address identified capital needs for the period, 2024- 2028, within existing revenue. Direction to City staff has also been provided by the City Council through oversight committees specifically the City Council Street and Water & Sewer Committees. Input has also been provided by various advisory committees and boards. Also, please note that $31,860,000 in necessary future projects have been identified that, as of now, cannot be funded. Respectfully submitted, -Pa-3 a . FJ, Paul A. Becker Chief Financial Officer Respectfully submitted, Kevin Springer Budget Director IV Page 432 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Introduction The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure and capital needs of the City for the next five years. The CIP will be reviewed and updated on an annual basis to reflect the changing needs of the community and changes in available monies for financing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in a priority order, and schedules the projects for funding and implementation. The CIP should be considered as a major policy tool for the Mayor and City Council. Capital Improvement Policy The CIP is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance with the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound, long-range financial planning and direction. The City's official Capital Improvements Policy is as follows: The City will prepare a biennial update of a five-year CIP, which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available sources. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five-year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizens' task forces as they relate to capital projects and improvements. v Page 433 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION (cont.) What Proiects Are in the CIP Projects and their cumulative component areas totaling $10,000 or more should be included in the CIP. Projects costing less than $5,000 are not considered capital and are funded through program operating budgets. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project • acquisition of land or structures • engineering or architectural services, professional studies, or other administrative costs • expenses for city vehicles and equipment • renovating or expanding city facilities, grounds, or equipment Financing The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue from the 1% City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water & Sewer, and Recycling & Trash Collection funds. The 1% City Sales Tax revenue is divided between General Fund operations and capital. The current split for 2018, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003 was equal. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the annual budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. vi Page 434 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION (cont.) ect Cost Determination All projects are costed using a "Basis of Cost Estimate" table that provides the estimated basis used for the requested funds. If two or more basis of cost estimates is used to calculate a funding request, the estimate that represents the majority of the estimated funds is used. Basis of Cost Estimate Table for CIP Cost of Comparable Facility or Equipment Rule of Thumb Indicator, Unit Costs Cost Estimated by Engineer, Architect, or Vendor Preliminary Estimate Ball Park "Guesstimate" Priority Selection of Projects The CIP will rely on priorities defined by the Mayor, City Council, community, and City staff. As always, criteria such as government -imposed mandates, usefulness to the community, and impact on operational expenses will be reviewed in establishing priorities. A priority is assigned to each project by year and by funding source. Projects for which no funding is anticipated to be available will be placed on an "Unfunded Projects List," which will identify the cost of the project. This list identifies the project as being viable, but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects are below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City Council Water & Sewer Committee, and City Council Equipment Committee meetings all provide committee and public input and guidance regarding parks, streets, bridge and drainage improvements, water and sewer improvements, and equipment purchases planned for the next five years. vii Page 435 of 666 RESOLUTION NO. A RESOLUTION ADOPTING THE PROPOSED 2024-2028 CAPITAL IMPROVEMENTS PLAN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts the Proposed 2024-2028 Capital Improvements Plan. A copy of the 2024-2028 Capital Improvements Plan, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this the day of , 2023. APPROVED: ATTEST: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer vin Page 436 of 666 FUNDED PROJECTS SUMMARY Page 437 of 666 Sales Tax ( Improven $72,098 Project Requests Funded Project Requests Water & Sewer Sales Tax Capital Improvements Shop Impact Fee Parks Development Recycling & Trash Collection Airport Parking Street Total Funded CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Summary of Requests - by Source Shop, $34,013,000 Projected Projected Projected Projected 2024 2025 2026 2027 " e, $5,325,000 velopment, )00,000 ling & Trash Collection, $4,864,000 rport, $1,155,000 Parking, $460,000 Street, $180,000 ifunded, $31,860,000 ewer, 000 Projected Total 2028 2024-2028 $ 26,431,000 $ 33,094,000 $ 33,524,000 $ 35,880,000 $ 10,222,000 $ 139,151,000 13,606,000 13,937,000 14,473,000 14,973,000 15,109,000 72,098,000 4,542,000 6,177,000 5,819,000 9,874,000 7,601,000 34,013,000 1,943,000 922,000 815,000 820,000 825,000 5,325,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 883,000 905,000 995,000 987,000 1,094,000 4,864,000 162,000 283,000 470,000 120,000 120,000 1,155,000 100,000 90,000 90,000 90,000 90,000 460,000 100,000 20,000 20,000 20,000 20,000 180,000 $ 48,767,000 $ 56,428,000 $ 57,206,000 $ 63,764,000 $ 36,081,000 $ 262,246,000 Unfunded Project Requests Unfunded $ 14,063,000 $ 7,122,000 $ 4,639,000 $ 2,771,000 $ 3,265,000 $ 31,860,000 Total Unfunded $ 14,063,000 $ 7,122,000 $ 4,639,000 $ 2,771,000 $ 3,265,000 $ 31,860,000 Total $ 62,830,000 $ 63,550,000 $ 61,845,000 $ 66,535,000 $ 39,346,000 $ 294,106,000 1 Page 438 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Summary of Funded Requests - by Project Area (All Sources) Transportation (7.1%) Vehicles & Equipment (12.8%) Water & Sewer (54.5%) Public Safety (7.0%) Parks & Recreation (5.3%) Trail (3.2%) Recycling/Trash (1.9%) Facility Improvements (1.8%) Library (1.7%) Other (1.5%) Information Technology (1.3%) Bridge & Drainage (0.9%) Aviation (0.4%) Street (0.2%) Media Services (0.2%) Parking (0.2%) Projected Projected Projected Projected Projected Total Project Area 2024 2025 2026 2027 2028 2024-2028 Water & Sewer $ 27,219,000 $ 33,906,000 $ 34,224,000 $ 36,580,000 $ 10,922,000 $ 142,851,000 Vehicles & Equipment 4,269,000 6,157,000 5,799,000 9,854,000 7,581,000 33,660,000 Transportation 3,092,000 3,612,000 3,462,000 4,112,000 4,362,000 18,640,000 Public Safety 4,226,000 3,546,000 4,229,000 3,144,000 3,276,000 18,421,000 Parks & Recreation 2,300,000 2,330,000 2,632,000 3,367,000 3,395,000 14,024,000 Trail 1,500,000 1,550,000 1,600,000 1,750,000 1,900,000 8,300,000 Recycling/Trash 883,000 905,000 995,000 987,000 1,094,000 4,864,000 Facility Improvements 1,511,000 846,000 827,000 945,000 671,000 4,800,000 Library 806,000 935,000 968,000 851,000 949,000 4,509,000 Other 1,096,000 1,087,000 668,000 509,000 520,000 3,880,000 Information Technology 703,000 601,000 652,000 835,000 571,000 3,362,000 Bridge & Drainage 675,000 400,000 420,000 440,000 460,000 2,395,000 Aviation 162,000 283,000 470,000 120,000 120,000 1,155,000 Street 100,000 100,000 100,000 100,000 100,000 500,000 Parking 100,000 90,000 90,000 90,000 90,000 460,000 Media Services 125,000 80,000 70,000 80,000 70,000 425,000 Total $ 48,767,000 $ 56,428,000 $ 57,206,000 $ 63,764,000 $ 36,081,000 $ 262,246,000 2 Page 439 of 666 Faci Library ( Fire (11.2%) Trail (1: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Sales Tax Capital Improvements Funding - By Project Category Parks & Recreation (12.5%) Projected Projected Projected Projected Project Category 2024 2025 2026 2027 (3.3 %) iia Services (0.5%) Transportation (25.6%) Projected Total 2028 2024-2028 Transportation $ 2,992,000 $ 3,592,000 $ 3,442,000 $ 4,092,000 $ 4,342,000 $ 18,460,000 Parks & Recreation 1,300,000 1,330,000 1,632,000 2,367,000 2,395,000 9,024,000 Police 1,514,000 1,880,000 2,538,000 1,357,000 1,424,000 8,713,000 Trail 1,500,000 1,550,000 1,600,000 1,750,000 1,900,000 8,300,000 Fire 1,557,000 1,556,000 1,576,000 1,667,000 1,727,000 8,083,000 Library 806,000 935,000 968,000 851,000 949,000 4,509,000 Facility Improvements 1,238,000 826,000 807,000 925,000 651,000 4,447,000 Other Capital 1,096,000 1,087,000 668,000 509,000 520,000 3,880,000 Information Technology 703,000 601,000 652,000 835,000 571,000 3,362,000 Bridge & Drainage 675,000 400,000 420,000 440,000 460,000 2,395,000 Street 100,000 100,000 100,000 100,000 100,000 500,000 Media Services 125,000 80,000 70,000 80,000 70,000 425,000 Total $ 13,606,000 $ 13,937,000 $ 14,473,000 $ 14,973,000 $ 15,109,000 $ 72,098,000 3 Page 440 of 666 00 N O � O � N O fV O 00 � N C O � N LL O r` -O N C O D LL N O � _0 N C O C N LL Q Q N CC Z l7 Y OOC -O o' a a)Ln Q to 1 O w z D N L.I .2J O LL � � d LLj LI > w O v c < c� II1 c , -0 N LL C O oa LAN � a u Q U U C W O W N dA N C , L O LL N im IN IN• C Q1 E 41 O i Q E ao Ln c = CQ1 C 7 Q! 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N ri O v N (n o ai u ai ai v c c a c > a— u > O aio 0 O o (a c O C O> L a) Y N a1 N Ln L L C L L N C 11O N i N — (B N = a1 f6 L LL 41 LnI W 4-1 O V) 4� C v E v O SZ E a m U X (6 Ln 11 Page 448 of 666 00 N O 4- N F N 0 N (1) 00 -0 N C 0 7 N LL a1 lD � C N O 7 LL N to Q Q N cr Z C7 Q O Y cr- c D_ -0 a) Ln Q Ln Z U -0 O LJJ L.0 a) O O LL N > O_ LU LU O C _0 LL c L.L N LL O Q C LL O `4 H � u Q V c O Cl \ Q) U H \ 06 U LL, O Q Ln ` on 5 LL LA O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 O 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O I� lD C lD O c I I� O tD M M C cr C 00 V �ItF tD lD L.D O 00 00 N L.D U) O lD I, N lzT M N I- N Ln 00 lD L.D O O N 0 ri Ln Lr) Ln r-I m r-I lD I, m N Q1 N N N r-I M Ln c-I c-I lD Ln O Ln N c-I lD c-I 00 ri ri N r-I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O M O O O O O O O M O O a O O O C Lr) O O O O Ln O I- O O O Ln O N O O N Ln Ln NZt O M M ri I, lD 00 O O m ri ri N O ri N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Ln rn 0 0 0 0 0 0� O O & O O O & Ln O O O O Ln M I� O O O m O w 0 0tt Ln M N w O m m r-I I, r-I a0 O O Ln ri r-I r O ri r-I m r-I c-I l0 N N ri N N M O 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 O O OO lfl O O O O O O O t.0 O O O O O O O Lfi 0 ri O O L.D r-I 00 I- O O O Ln O ri o O N Ln Ln NZt O ri M ri Ln O 00 O O m ri ri I, O ri N N N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 00 O O 00 lD N c I �r-: 01 O O zi lD ri O O N 00 00 M r-i Ln O O P ri N ri -;t N ri O 00 I� ri r� O O w m m N O O m m r-I 00 �* M m 0 Ln r-I r-I m 0 ri m r-I ri N M N ri Ol N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O lD O (7 00 (Y) LD Ln 00 O ri lD ry 6 ry Ln (7 00 00 lD LD M O Ln 0 L.D m r-I I- r-I m m m N L.D w ci O N Ln N Ln Ln N m (=ri M ri w ri N N r-I Lr) r-I ri w Gl c I c-I c-I lD M N c-I M c-I r-I N Ln 4- C a) (1) > CU O aO+ U ro L Q N 4- V) ro a tm ,0 a) 0) Q) 0 aO� ,� •� 4-1- 4-1 roc CO C U 0- cro c N M a) O N CL p-IV" E bn v + a) 0 CL +j \ 0 O +- 03 41 a) U l0 +�-+ C a) C O n of U ate1 a a) O_ u a) +' N O U- > a, 4- +r o oc a' `—' > a�i .y o-- +�_ E m E u 5 0 C � C Q Q E -6 E >O Ln 'Fa Q > O Q d G CL c N E a E L IS3 LC a) a) L O_ L L C () L C i6 L' V Lcu a% V VI C 4-1 -0M a) v 3 i (B V LO N a) 1 a) a) i i y 3 CL a) C ii al Ln N N C Ln N 0 Q 0 D_ m Z Lnx L1 N N 0z >- V) 0z 06 Ln N a) W 06 L L L L L L f+ O f6 a) ++ = aJ [6 c [6 fa [6 fa M >� O_ M > M N ? Ln 4.1 C a) ai > V) > O C L O 0 E c , a) u E O' .- V1 O aJ > a,, E c O\ o C ai (DN f0 a) �°E Eao +� _0 a c \ C > O p � m Op O Lu C L L CU L In a) a) > aJ N � � c L a) U ?� 41 a, a)a, o_ a) Ln a) Ln a, Ln L L � L 0 L a) a) "Z v a) (>SS LO = fa U m fa 12 Page 449 of 666 00 N 0 4, N H N 0 N v 00 -0 N C 0 7 N LL a1 lD � C N 0 7 LL N to Q Q to cr Q O Y cr- cr- d -0 a) Ln Q Ln z U -0 O LJJ L.0 a) O :3 LL N a LU LU O c _0 LL c L.L N LL O Q C LL 0 N H a u Q V C U 'NO LLI J J O 0 a O bA F- aJ U Oa \ V Z u 7 Ln LL OA � Ln C � 0 LL Ln O O O O O O C O O O O O O C 0 0 0 0 0 0 C 000Ln00a 0 Ln m I, O n n ri al 'T r-I r-I m 0 0 0 0 0 0 C 0 0 0 0 0 0 C 0 0 0 0 0 0 C OOOOOMG Ln O O O N ri k.0 N ri r-I 0 0 0 0 0 0 C O O O O O C 666 LO 0 0 O rr-I L D N r-I 0 0 00 0 0 C 00 0 00 C 0 00 O 0 Lr O k.0 N 0 00 0 00 C 00 O 00 C 0 0 0 O O Lf LD N O O O O O O C O O O O O O C O O O O O O C 0 0 0 M O O a Ln Ln n r- N ri Ln ri 0 O 0 00 0 0 0 al 0 c-I 0 0 O I ri 00 Cl) 0 0 0 Ln al a1 0 O 0 Lr 0 Ol �o 0 0 �m 00 00 Ln Ln a-• 41 4-1 c C 0 CU C� C a� a) O > C Ln O >, U Ln _ co O v p LLM a)c C CE = a) cr +, C O '0 O t > U O u U U M a M OOE L 'a--� a aJ al x ~ 73 O O O LLI v a C N cr LU U t M Ln >• dA Ln N ca of d 4- tx0 m V) c +3 3 a O O OQ,= c° H L u Ln a'a) 06 O 06 E U ' a� +,O U bna C= U 1 Ln = H v � Q — — u Ul L. P- 0) 0~C 0~C 0~C Cc Ln cr- w Ln O O O O O O C O O O O O O C O O O O O O C M000,4-Oc, r-I O O O n Ln Ln N N r-I O O O O O O C O O O O O O O O O O O O O O O �t IzT N -I ri OCCOOOC O O O O O O O O O O O O O O O �t -�t N ri ri 00000 O O O O O O C O O O O 0 lD 0000 O O M 0 0 0 0 0 o C O O O O O O O O O O O O 00 O O O Ln O m N m r-I r-I O O O O O O C O O O O O O C 0 0 0 0 0 o c r-i000aioc- N O I 0 I Lr I Ln r-I r-I I 0 O 0 0 N ri I 0 0 O O N ri I 0 0 0 O n I 0 0 0 M 00 N >o I N I � r-I 0 O r-I 0 O 0 ri c-I min v +, U � > a) L� L E -F- + Ln + CL L3i0 C C a) 0 4- C E a-+ E > .� CO C ate.+ > 7 U C C p f6 m v L MCO O UACL t E U OL C C a to a ca N a) oC O c E 2 L L a 0 � aJ a) a) c0 in av 00 -p � E c a, > O en �, a, c aD C a) C a } Ln � L O >O L' N O v L Ln w w ,J w ~ C p 0 0 0 0 0 0 0 0 O a a a a a a a a 3 LO m > O a a � 13 Page 450 of 666 O n -O N C O O N LL (1) �.D _0 N C O D N LL Q Q N CC Z l7 Y OC -O cr 0 aJ Ln Q Ln _0 CD Z O N w ,a) O LL LIj LL I > -0 w O a, cr } E _0 c� II1 c L.L -0 N LL — C O O N Q LL � a u Q U Licip BIG M O c -- O c N r-1 O 00 C O O [V o O O O O O O O C 0 QOOOOO 0 0 0 0 0 0 O C • Ln M N l0 M lD U1 U M M -i Ln r-1 N -t zt r cr Ln -zz M N N l` )c O O O O O O O C O O O O O O O O C O O O O O O O O C O Oo w m r-1 m m m�, N r-I U) -t N -zi- t Ln a O 't M 't n M Ln N -- -i )CD O O O O O O O C O O O O O O O O C O Ln -i w r- M ::t Lf) N r1 lV O O r1 w m u w Ln M :zj- Ln r 0 O O O O O O O C O QOQOQOOC O O O O O O O O C rN Ln � O N m O -zi- L( l0 w m M lzt 110 Ln n r-i 1 0 O O O O O O O C O O O O O O O O C O Lf) N L() M M N M O U) O r- r-1 O r r1 00 M � r-i aJ 00 U r-I r-I 1 0 O O O O O O O C 0 0 0 0 0 0 O C m o ri I� Lri cr Ln Ol Ln Oo U1 Ln U N lD It �t Lf) �t r-I r-i 10 �o O UJ I LO I M M 0 O I O 1 00 Ln O O O I Ln 1 00 1 O O O i cr D) I � Lr O 0 I � I Ln I ri 1 O �o i � 1 U) ' N 1n +� C CZ E E O 0- 0 v1 Q v V) w a, a-- \ a--+ U (6 C V) a) N a1 • Q E U C > v aJ L Q 0- U Ln - m 4 7 LJJ LE a1 a, LLI V, > 3 E 4- p O Ln + O v W O D C n LL a--� c � v n K O }' —_ro Ln to _0 L vim, o2S v Ems' ao � CL\ E E v Q > C ° V Q ' aa'n - C.� 3 �>D\ > °; 0 Q Q -0 - roU ° (1) Mw mac E x 0 _X m L acr a1 O U O=D- O L � ._ LL —ia)LL V) Q_ p vp +- +1 +- +1 +- +1 +- +1 v v U — .0 a v� v - v LL F- LL a) W LL LL LL LL LL LL LL LL LL LL > LL II: .Is 14 Page 451 of 666 UNFUNDED PROJECTS SUMMARY Page 452 of 666 0 0 0 0 0 00 OOOO O N ON O Lr) O Lr) Lr) l0 M Lr) f) LD LD 0 O � O Lf) Lf) � N Ln c-I Lli c-I c-I O N Coco O O O O O O cu a 00 C N N O Lf) Lf) O O O r-I l0 N N � N O O 00 0 00 O O u^ O 66 O N O O Ln Ln r� N Ln N rj Ln D t/)- O 0 0 0 O aj -0 LD O O O O C N O0 Ln Ln 7 O O m � w <D C N I cc V) Q K Z 0 O 00 0 Y v O O O O 00 O O QN U N O 00 O 00 o 00 0 J z .v O N r-I N N LU a G LU LU O LU = c 7 Coco 0 0 0 0 O O < a 0) O Ln O Ln Ln Lai C N CD 00 0 00 00 LL ON O 00 Q N CL U a U p E O 4� E o W c a) i O >> E O O b0 d •- O N 2 N Q Q p O H v p E `n E L c U LLI O - m 41 O L a N LL C S0 m a O Oa 7 Y U u *_' L a j O to OC Q GJ oC OC C LO N p bA � a � 03 -0 EbA � y •° � � Y O v m i U Z c a L.L. N N co t4 a a 000 0c 00 0 0000 O O O O' O' O' O O O i Ln LD OOO o0 Ln M 't O KtN O N r-I Ln -;t -i I Ln -i I -i O 000 O O O O O O O O O 00 O 0 01 01 N N O 000 O O O O O O O O O 00 O O O O 0) Ol N N 000 O coocoo O O O O O O O O O O O O O r-r-Kt r-0r- m m 00 m N N N -i -i c-I O O O O O O 000 O O O O O O O O O r-I Lr LD Lr O Lr 1.0 Lr r-I LD r� m rl o rl. M rl� -1 00 M N N N r -I N I -I coo coo coo coo coo coo M n r-I O O O s•M K* n 00 N -i -i N m -i -i c-I � s c O U N S (ll L10 •i S L to s [Q � � t C Z N O L N C S N > 0 � 4 + E E L s > - a +' lfS y p4-1 bA E t a) ) a ° O E 0 css 'a �MC _ CbAiX U m c0 N CO W U U -0 ra L s C t`G -C C GCCl b0 Q) H U U (6 U N C .� C p to m 0 .0 .0 0 0 U1 Q cf O O. so L M `n O t c c c N W U- - 0 o L 3 C cL0 •= p N N i� Ll Ll � � > 11 L Y e m LU Ll LL 15 Page 453 of 666 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 O O O O O O O O O O O O O O O O O O O O N ON O N N O O O O Lri Lri O O Lr1 Lr1 O Lr1 Lr) O ::F 00 Lr) 01 � O 0 Lr) 0 O) � 00 LD r� n N -1O 1 Lr) a) O � O M Kt O M N -1 00 Lr) M Kt Lr) 00 LD 01 N Lf) N O F- N c-I c-I c-I N c-I M c-I 0 N O O O O 0000 O O O O O O O 00000 O O O O 00 O O cc cc cu a O O O O N N C N N O Lr) r-I LD 7 0 -1 -1 N N O O O O 0000 O O 0000 00000 O O O O O 00 O O O O O O O O 00 O 00 n O Ln N N C N CDO lD O O n O r-I rj C O O O O O O O O O O O 00 O O O O O O O O O O O cc O cc O O 0 aj C LD O O O O Lf� O O Lr O O N 0 Ln -i LD Lr) O 0 Ln O 0 7 O -1 -1 N r-I � Ln � K* N C N a z (D O O O O 0 O O O O O O O O O O 0 O O O 0 O O 0 00 O O O O 00 00 0 000 00 Y� O O O O O O O O 0 O O O 0 0 0 � D_ _0 Ln O O O O O O O O Ln O Lr) 60 O a N U O N Ln Ln 0 Ln O Ln O � N O � Ln O Ln a) 3 O M M Ln M r-I M rl r-I r� Ln r, ri r-I -1 LL z O� 4- ri c-I -i J LU LU LU >-, coo O O O O O O coo Coco O O O O O O C cc O O O 00 coo Coco Coco LU OC 7 cc O O O cc coo Coco Coco N N O O O Lr) Lr) O O Lr) O O Lr) O O O Lai C N tT O) O O Lr) -i LD Kt Lr) r- Lr) O N K* O a) O a) LL ON Lr) rn N O N � N Lr) l0 r-I -i K* N � Q r I N d u a U v p a, ra a, T L O N L Q h0 O O E E E Qf O O OLn a) > Ea O > N N � O M E a) E CLC Q C Q a) la _ \ C C N Ln 6 _ E N �-.+ C a) a) In > a) O a c� _ 'a ro a) Q Q O ++ a M C C O L O t c N v aj O U a) ra o c O E E E } C)) Ln n r—° aci cOa " D_ °_' p O -O LNn � in N ra v � O v a) o s U °, ru0 + C a) O C a) .� >- 00 .L �. a1 •`_n 0_ Ln a) > U O Ln en L UJ t0 T CL -O p 'o c U OC L C Q. T i H CL O L O O 7 00 L 4J a) CL Ln E a) N 'O \ a) E bA C _O aJ co C r0 O '� _O ff+6 O rn Q O .+' C r0 Q = C 9 N N T •� L-0 L +� > a3 a),f° +1 cu > O ra EO O �d � 0 41 a ohUa) U :E 0 00 00 a) (/ 4.pU v +a Cr U L v im o ro E C O m a) O M Ln OaUl :E*O o op O� C ajj Ln _O v v v �a,) LrL0 LrL6 L O p pO Ya) •U V••L O O o -UO p +T -C O LU O v4� ra mLL m oo oU 0_ u 0_Ovo z LL. O W J LN CLI d d D_ d 16 Page 454 of 666 00 000 0 0 00 OO 000 O 0 N ON l0 l0 O O O Lrn O l0 00 00 O Ln Ln 01 (.04' ~ N M M N m n N 00 O N M N 00 000 O O O 0 cc O 0 cu M M L( L( C N (.0 (.0 L.0 L.0 O l0 w O N � N (Ni (Y 00 000 O 0 00 O O O 0 N O O O O � N 00 00 O O N r- O Ln Ln s--I s--I L n r- rjN N cc coo 0 0 cc coo O 0 cc coo O 0 aj -0 1D 00 00 O O O C sT N rr rr 0 0 0 00 m 7 O Ln Ln Ln -i w a) w C N M -Zi N Q K Z 0 00 O _0O 00 O O O 0 Y O O O O 0 < d +' Ln Q N U C N r- r- O 0 � N v 0 m m m m 0 -1 J z 0 N Ln N J LU LL LL >cc coo 0 0 O C cc coo O 0 lJJ OC 7 O O O O O O O } a ~ n' 00 000 00 M C N Ln Ln O� LL ON N N N r� w 0 Q � CL u Q U ra O N +� H O Ln > E c Q Ln cu cu 0 0 \ C 0 cu Q o O O Ln E Ln E v u u 0Ln 0 E Ecu U, L C s_ L N> u N E OL 76 \ Ln 4.1 0 cu E f2 i > 0-Q LnL U wo 0 0 0 E v on 0 0 a> o a a, -�e x V% W L L oQ o L LLn o OQ � (O E Ln r�0 fLC r�0 fL6 V) (n Q 0 t (U r 17 Page 455 of 666 (Page Left Blank Intentionally) 18 Page 456 of 666 ORIGINAL REQUESTS SUMMARY Page 457 of 666 00 N O � O � N O rV O 00 v N O � N aJ aJ a� N O � N a) cr O N N O c N Q Q N � Z l7 Y OOC v cr 0- NLn UO Q N O N v O J Z N J W u Q) >2or °r W LJ I _ H > ro cr , i 12 O v N L Z3 O J cr a _ a u Q u \ u W O W N dA (n C i 1 O LL N im IN IN• C Q1 E a! O i Q E ao Ln c QC) _ C Q! m 0 v p a E �I LL C O O *+' — (7 Z .0 rB r6 O i 41 � Q O o a +� a, a c C c O r6 fL0 *' N M H H N • • ■ O O O C rn � rn r c-I rl • • ■ zqr• • ■ O Ln O Lr M N fV • • ■ ;qr• • ■ O Ln O u M rV N O O O C O O O C O O O C 0 ui 0 Lr M N r"l O Ln O Lr M N N � O O O C IN• Ln on aJ C > a) cn O -O a) a, c >O E Ln N L ai C Ln u O a) c E ro M E a) — Q .. v E v a, 41 > i C C 0 > + a1 Q 00 C u E E Q a E > to � E O u O O 0 w H C — bA OA bA OA bA tw c c c c c Y Y r6 (6 r6 (6 f0 L L Cl- it Cl- it a a 19 Page 458 of 666 00 N 4- 0 N F N 0 N a1 (A 00 a) N 0 cr N a) v a) N 7 0 iS N a1 a) V, lD o m S N N Q Q V1 cr Z C7 Q O �1 cr- CC' d (A 4� vl Q V) (A a) N a) 7 0 J Z 7 07 N J W of (11 a) cc > W W > cr- cu O Cn _0 Q L n I1 2 O v N L.L J 0 cr 0 H cr _ d U Q U c O N Cl \ Z > W otOLO a v O (6 J U W \ W v G � Y O Qv) on a C � 'a O C: Ln Ii N wJWwmLwRLG O Lrl O c 00 M 0 Lr 0 't n ry 00 N I.rl O 0 O c O O O O 0 0 O � Ln c-I O O O c 00 0 0 cc O In Lr) I- O 0 O c O O c 66 c 00 Lf rn n ri O O O c O 0 O O O 0 00 0 ri ri O 0 O c O O O O v1 0 0 00 0 In Ql a) "Zi- N 0 0 �o i Ln I Ill lD c-I 0 O O 0 0 N N 0 0 O 0 Ln N c-I I O 0 I O � O Ln ri 0 O O 0 00 O M I O 0 O 00 M 00 IN +1 C a) E a) > O L fl_ 4� E +, (B E C) E CL E 4-1 Q a) O C a) c6 4-1 O > > o E 2 O o v N 0 a ELnE� i? O > o°" `1 a) C 0 o O E W LL (-6 d O Y O H O (6 L Q > L d a) d 06 oiS E 0 3 E Y o �C a) a°pi (a c a �ac°�zocz N 0 0 to Io Ln tD I r-I O 0 0 I O i v) I N I c-I 0 0 0 0 ,0 I N I c-I O 0 0 0 i v) I c-I I c-I O O I O 0 O I rl I c-I 10 0 0 0 Ln I c-I I c-I 0 o c o c zl- U rl a c-I L1 O O c O c 0 c � n O O c 0 c o c oc 0 c ,�t N O O c O c 0 c tt n O O c O c O c .tzF a l0 C zt N O O c O c 0 00 Ln N -:1- 0 IN 0 Io I n i M IN 11 IN 1 O O (V I 00 IN V) 4� N v�' V) �' > a) a--+ E Q C v E a) > O L O _ v o Q E oo n �i E+� O 1n +� c aJ L O U E a) C- CU I u- E O _L cu Ii +' a) > +1 , U m a) O ++ a U O H a)L Q L O E CL E f6 LL ` E v) Q- E v a) o2S a�i u U aJ .O U ++ r6 ra E U-L L U- d d 20 Page 459 of 666 O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 000000 O O O O O O O O O O O O O O O O O O N O O Ln Lr N rr) O Lr Ozzj 00 O Lr1 O rl 0 0 0 (3 O M (O 00 r" r1 fV M a) lD Co o0 zi- 00 M N -i Ln zi- O O O Ln I- O M rl Ol N �t O 00 41 � 'T r1 O r1 T O Ln O Lr) N O M �t N rl rl I� rl rl Lr) rl rl rl 01 O rV O O O O O O O O O O O O O O O O O O O O O O O O _0 O O CD CD CD CD O 00 O O O O O O O O 00 O O . . . . 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HVAC, lighting, plumbing, flooring, security improvements, exterior painting, roofing, and other site and facility repairs and maintenance are addressed as needed. In 2023, the vacated Police FLERS building will be renovated to house the Traffic program. Scheduled Implementation: Active Project Facilities Management assessments identify repairs. Security improvements and renovations to the vacated Police FLERS building are planned. Effect on Operations: Maintenance and efficiency upgrades will reduce energy consumption. Master Plan(s) Addressed: 31 Page 471 of 666 (Page Left Blank Intentionally) 32 Page 472 of 666 PARKING FUND Page 473 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Parking Deck Improvements Division: Parking Management (430) Funding: 2130 - Parking Category: Parking Improvements Rank: 1 Description: Project #: 00000 Project Cost 2024 $ 70,000 2025 30,000 2026 30,000 2027 30,000 2028 30,000 Total $ 190,000 This project is for the ongoing maintenance of the Spring Street Parking Deck, Meadow Street Parking Deck, Town Center Parking Deck, and the new parking deck to be located at Dickson/West. An additional $50,000 is being requested in 2024 to repair deteriorating portions of the south stairwell in the Spring Street Parking Deck caused by moisture and condensation. (This request is combining two existing projects - Spring Street Parking Deck Improvements and Meadow Street Parking Deck Improvements.) Scheduled Implementation: Active Project Additional funds are requested to address ongoing improvements, maintenance, and upkeep of these decks. Operational costs for these services are already covered within the Division's operating budget. Master Plan(s) Addressed: The Fayetteville Mobility Plan/Parking Masterplan call for parking structures and shared parking that promote a park -once environment. Maintenance efforts and upgrades that support the continued use of these centrally located parking decks support those goals. The creation of the Spring Street Parking Deck, for example, fulfilled the need for a parking structure in the Entertainment District and continual maintenance and upgrade of it and other decks further the goals established in the City 2040 Plan. 33 Page 474 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Parking Lot Improvements & Overlays Division: Parking Management (430) Funding: 2130 - Parking Category: Parking Improvements Rank: 2 Project #: 06001 Description: Project Cost 2024 $ 10,000 2025 25,000 2026 25,000 2027 25,000 2028 25,000 Total $ 110,000 This project is to maintain the City's public parking lots. The City currently has twelve public parking lots and three City employee parking lots located in the Downtown Business and Entertainment Districts. The surface lots are asphalt that periodically require general maintenance such as crack seal, seal coat, re -striping, pot hole patching, and bumper block replacement. These lots also require a complete asphalt overlay on a less frequent basis. This parking maintenance program provides routine maintenance and improvements in rotation for these lots as needed. Scheduled Implementation: Active Project This is an ongoing project for maintenance of existing parking facilities and equipment located within the facilities. Effect on Operations: The nature of the project already accounts for Operational costs. Additionally, ongoing improvements to parking lots and equipment keep the property safe for vehicles and pedestrians, beautify the areas, comply with various regulations, and reduce the need for more expensive maintenance in the future. Master Plan(s) Addressed: The Fayetteville Mobility Plan calls for parking facilities and shared parking that promote a park -once environment. Maintenance efforts and upgrades that support the continued use of these publicly owned surface lots support this goal. This plan along with the City 2040 Plan also address infill and development of first generation parking facilities. Therefore existing lots must be properly maintained to meet current needs as well as potential increases in future demand. On -going maintenance efforts improve walkability within the 34 Page 475 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Parking Equipment Replacements Division: Parking Management (430) Funding: 2130 - Parking Category: Parking Improvements Rank: 3 Project #: 19001 Description: Project Cost 2024 $ 10,000 2025 15,000 2026 15,000 2027 15,000 2028 15,000 Total $ 70,000 This project is for the continued replacement of parking infrastructure and installation of upgraded equipment as technology continues to evolve. Equipment types include pay stations, single-space smart meters, sensors, license -plate recognition and other enforcement equipment, and signage. Scheduled Implementation: Active Project Upgrades to the Downtown Business District parking system were made in 2022, replacement of Entertainment District pay stations is scheduled for 2023 and other aspects of the project would be implemented as specific needs are identified and adequate funding levels are met. Effect on Operations: Operational costs for these services are already covered within the Division's operating budget. Master Plan(s) Addressed: Recommendations from the Parking Master Plan include technology upgrades to smart meters capable of accepting credit card payments. Pay stations installed at City -managed parking lots would make payment methods more consistent across the Downtown Business and Entertainment Districts. Upgrades to existing pay stations in the Entertainment District would allow a pay -by -plate payment method which would pave the way to a more efficient License Plate Recognition (LPR) enforcement method. Investments in digital wayfinding signage are necessary to display real-time parking availability to users. In addition, the Active Transportation Plan notes that a multi -modal community contains a moderate parking supply that is priced appropriately in high destination areas and these equipment upgrades are an extension of that characteristic. 35 Page 476 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Parking Infrastructure Improvements Parking Management (430) 2130 - Parking Parking Improvements 4 Project #: 18003 Project Cost 2024 $ 10,000 2025 20,000 2026 20,000 2027 20,000 2028 20,000 Total $ 90,000 This project is to fund lighting, sidewalk, street tree, signage, landscaping, area maintenance, and small equipment purchases necessary to improve the walkability and enhance the overall experience within the downtown parking districts. This project also seeks to improve connectivity from remote parking lots and spaces to core destinations. Scheduled Implementation: Active Project This project is ongoing. Various sidewalk and lighting improvements previously identified in this project have been completed or scheduled through other projects. Consistent wayfinding signage has been installed at City -managed off-street parking facilities and street trees have been installed at various locations throughout the parking districts. Effect on Operations: Operational costs for these services are already covered within the Division's operating budget. Master Plan(s) Addressed: The City's Parking Master Plan, Transportation/Mobility Plan, Downtown Master Plan, Active Transportation Plan, and City 2040 Plan all recommend expanding the City's sidewalk network to create highly walkable neighborhoods and commercial districts. Appropriate signage along this network further supports these goals. Offering uniform signage to private lot owners could assist in increasing public supply and brokering shared parking agreements consistent with the Parking Study, Downtown Master Plan, and City 2030 Plan. 36 Page 477 of 666 PARKS DEVELOPMENT FUND Page 478 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Community Park Improvements Division: Parks & Recreation (520) Funding: 2250 - Parks Development Category: Parks & Recreation Improvements Rank: 1 Project #: 13001 Description: Project Cost 2024 $ 500,000 2025 1,000,000 2026 - 2027 500,000 2028 1,000,000 Total $ 3,000,000 These projects achieve core goals from the new Park System Master Plan adopted by City Council. Funding supplements bond projects whose budgets have been negatively impacted by escalation in construction costs. Improvements to Wilson Park will enhance and create a more sustainable creek for aquatic and terrestrial flora and fauna while mitigating effects of park patrons and also builds on the legacy set by the "Castle", including functional art such as the recently completed "Rock Fish". Improvements in Gulley will supplement Phase 3 bond funds to develop highly anticipated facilities including pickleball and a dog park. Projects include continuing phases of Underwood and Walker parks in 2024 based on improvements identified in master plans when they are complete later this year. In addition to the $3,000,000 funded in the 2024-2028 period, there is $5,080,000 requested in the unfunded list. Scheduled Implementation: Active Project 2024: $2,000,000 Underwood Park Ph 2, $2,500,000 for phase 2 of Walker Park 2025: Wilson Park Stream restoration $1,480,000 2026: $1,000,000 Gulley Park 2028: $750,000 for Walker Community Park Ph 3 and $350,000 for Wilson Park volleyball court improvements. Construction for these projects will start in the year of their funding, with some being able to be completed in the same year and others having longer timelines taking completion into the following year. Effect on Operations: Work at Walker and Wilson are expected to have negligible effects on operations and maintenance costs. Underwood Park is a new park and will need additional staff and operational funding which is placed in 2025. Gulley improvements will increase operational cost slightly starting in 2027. Master Plan(s) Addressed: These projects achieve goals identified in the ten-year park system master plan, including: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Steward and Maintenance Goal 132: Prioritize existing park and facility improvements. Active and Well Goal C3: Improve existing properties, Gathering and Placemaking Goals D1+2: Design parks to celebrate our heritage and communities surrounding landscape and culture and improve parks to address comfort and the ability to gather for activities, and Goal D4: Seek opportunities to integrate art into public spaces. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 37 Page 479 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Regional Park Development Division: Parks & Recreation (520) Funding: 2250 - Parks Development Category: Parks & Recreation Improvements Rank: 1 Project #: 02002 Description: Project Cost 2024 $ - 2025 - 2026 650,000 2027 - 2028 - Total $ 650,000 Improvements to various regional parks will increase capacity and reduce overall maintenance. Improvements include: Kessler- the addition of one full-size soccer synthetic surface field, lighting, and perimeter fencing. One synthetic turf soccer field is needed to meet the demand of our community. Synthetic turf will reduce maintenance and the number of rainouts. Lake Fayetteville Nature Trail will provide a fully accessible nature trail along the Razorback Greenway. This project was awarded $100,000 in grant funding. Lake Fayetteville Marina improvements include improvements to boat docks, kayak launch, and lighting. Combs Park improvements will supplement bond funding to develop park and river infrastructure that will provide river access for swimming and kayaking. Lake Fayetteville Memorial project will create a shaded plaza space for reflection, add 96 trees. The Lake Wilson project will improve lake access, trail access, sitting areas, and boat launch improvements. In addition to the $650,000 funded in the 2024- 2028 period, there is $5,050,000 requested in the unfunded list. Scheduled Implementation: Active Project 2024: Kessler Soccer improvements - $2,100,000; Lake Fayetteville Nature Trail: - $800,000 2025: Lake Fayetteville Marina improvements - $800,0000; Combs Park improvements - $800,000 2027: Lake Fayetteville Memorial Project - $750,000 2028: Lake Wilson improvements - $450,000. Effect on Operations: The addition on one turf soccer field and lights will increase utilities by $6,500 annually. Master Plan(s) Addressed: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Active and Well Goal C3: Improve existing properties and anticipate the need for undeveloped parks for completion. Add sports field lighting and synthetic turf options to extend the play. Improve the condition of sports courts and fields, adding more fields in response to increased demand. Gathering and Placemaking Goal D2: Improve parks to address comfort and the ability to gather for activities. Steward and Maintenance Goal 82: Prioritize existing park and facility improvements. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 38 Page 480 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Neighborhood Park Development Division: Funding: Category: Rank: Description: Parks & Recreation (520) 2250 - Parks Development Parks & Recreation Improvements 1 Project #: 02013 Project Cost 2024 $ 500,000 2025 - 2026 - 2027 500,000 2028 - Total $ 1,000,000 Improvements to various neighborhood parks have been identified in the park system master plan as necessary to meet the needs of the community. Improvements include adding batting cages at Gary Hampton Park, developing two new neighborhood parks that will fill service area gaps in the east and west sides of town, supplementing the YRCC expansion project, creating a plan for and improving the trails at Mount Sequoyah and improving Gordon Long Park. In addition to the $1,000,000 funded in the 2024-2028 period, there is $1,435,000 requested in the unfunded list. Scheduled Implementation: Active Project 2024: Gary Hampton batting cages and awnings, $120,000; Owl Creek park development, $600,000; YRCC finish out, $265,000 2026: Stone Mountain Park development, $300,000 2027: Mount Sequoyah Trails Master Plan and Improvements, $500,000 2028: Gordon Long Improvements, $650,000 Effect on Operations: Owl Creek is a new park with typical neighborhood park needs. Owl Creek and Stone Mountain are expected to be contract mowed requiring some funding for operating expenditures. Master Plan(s) Addressed: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Active and Well Goal C3: Improve existing properties and anticipate the need for undeveloped parks for completion. Add sports field lighting and synthetic turf options to extend the play. Improve the condition of sports courts and fields, adding more fields in response to increased demand. Gathering and Placemaking Goal D2: Improve parks to address comfort and the ability to gather for activities. Steward and Maintenance Goal 82: Prioritize existing park and facility improvements. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 39 Page 481 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Nature Park/Conservation Area Improvements Division: Parks & Recreation (520) Funding: 2250 - Parks Development Category: Parks & Recreation Improvements Rank: 4 Project #: 00000 Description: Project Cost 2024 $ - 2025 - 2026 350,000 2027 - 2028 - Total $ 350,000 The Woolsey Homestead has been renovated and is ready for activation. This project will help prepare the site for public access and activation and will include landscape and site improvements. Scheduled Implementation: Improvements to the site would be complete in 2024. Effect on Operations: New Project Request These improvements will have minimal effects on operations. If a third party is hired to program the site, that will be requested separately in the operational budget. Master Plan(s) Addressed: Parks Master Plan - The recently adopted Park and Recreation System Master Plan priorities state that creative placemaking is a priority and these projects aim to enhance the community's parks and public spaces by celebrating the region's unique culture, arts, and music, and providing gathering spaces and amenities for community members. Goals achieved in these projects include celebrating the community's heritage and surrounding landscape. 40 Page 482 of 666 IMPACT FEE FUND Page 483 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Impact Fee Improvements Division: Fire (300) Funding: 2300 - Impact Fee Category: Fire Improvements Rank: 1 Project #: 07003 Description: Project Cost 2024 $ 1,155,000 2025 110,000 2026 115,000 2027 120,000 2028 125,000 Total $ 1,625,000 The purpose of this project is to accumulate funding for fire projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Scheduled Implementation: Active Project Use of impact fees will be annually evaluated to determine expansion needs. In 2024, funds will be utilized to assist in the BOND Project expense of Station #2 Construction Costs. Effect on Operations: Any effects this project has on operations will be evaluated prior to implementation of an expansion project. Master Plan(s) Addressed: 41 Page 484 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER IMPACT FEE IMPROVEMENTS Division: Water & Sewer Maintenance (720) Funding: 2300 - Impact Fee Category: Rank: 3 Description: Project #: 07002 Project Cost 2024 $ 450,000 2025 464,000 2026 400,000 2027 400,000 2028 400,000 Total $ 2,114,000 This project is to accumulate funding for water projects that are associated with increased water capacity throughout the City. The funding for this project comes from impact fees collected from new water service connections. Scheduled Implementation: Active Project These projects come up during the fiscal year, and are evaluated on a case -by -case basis for qualification for funding. Effect on Operations: The Utility has been able to fund the difference to upsize water lines being installed by developers at their expense. This has allowed the City to pay a fraction of the cost for installation of new water lines that benefit much more than the development. Master Plan(s) Addressed: 42 Page 485 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WASTEWATER IMPACT FEE IMPROVEMENTS Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 2300 - Impact Fee Water & Sewer Improvements 5 Project #: 07004 Project Cost 2024 $ 338,000 2025 348,000 2026 300,000 2027 300,000 2028 300,000 Total $ 1,586,000 This project is to accumulate funding for wastewater projects that are associated with increased wastewater capacity throughout the City. The funding for this project comes from impact fees collected from new sewer service connections. Scheduled Implementation: Mally Wagnon Lift Station Upgrades Effect on Operations: Active Project The Utility has been able to fund the difference to upsize sewer lines being installed by developers at their expense. This has allowed the City to pay a fraction of the cost for installation of new sewer lines that benefit much more than the development. Master Plan(s) Addressed: 43 Page 486 of 666 (Page Left Blank Intentionally) 44 Page 487 of 666 SALES TAX CAPITAL IMPROVEMENTS FUND Page 488 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Stormwater Quality Management Division: Funding: Category: Rank: Description: Engineering (621) 4470 - Sales Tax Capital Improvement Bridge & Drainage Improvements 1 Project #: 02097 Project Cost 2024 $ 180,000 2025 180,000 2026 200,000 2027 200,000 2028 220,000 Total $ 980,000 Historically, the Council has allocated $160,000 annually toward water quality needs for the City. This has included the partnership with Regional Planning for Stormwater Education, USGS water quality monitoring and stream gauges, partnerships with Beaver Watershed Alliance and Illinois River Watershed Partnership as well as other water quality needs. Some matching funds have been taken from this fund for stream restorations as well. Scheduled Implementation: Active Project Proposed funding would continue to be utilized on an annual basis or saved over years for larger projects. Effect on Operations: Operations will remain relatively unchanged provided the agreements with USGS and Regional Planning continue into the future. These are contracts that reduce staff time by satisfying portions of our MS4 requirements. Master Plan(s) Addressed: 45 Page 489 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Other Drainage/Bridge Improvements Division: Engineering (621) Funding: 4470 - Sales Tax Capital Improvement Category: Bridge & Drainage Improvements Rank: 2 Project #: 02108 Project Cost 2024 $ 220,000 2025 220,000 2026 220,000 2027 240,000 2028 240,000 Total $ 1,140,000 Description: Historically, the Council has allocated $200,000 annually toward drainage projects and needs for the City. Scheduled Implementation: Active Project Proposed funding would continue to be utilized on an annual basis or saved over years for larger projects. Effect on Operations: By repairing/upgrading drainage facilities, this reduces the maintenance requirements of the Transportation Division and allows that time to be spent on other needs. If bidding/contactors are used to complete the work, this further reduces the workload of the Transportation Division. Master Plan(s) Addressed: 46 Page 490 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Other Drainage/Bridge Improvements Division: Engineering (621) Funding: 4470 - Sales Tax Capital Improvement Category: Bridge & Drainage Improvements Rank: 5 Project #: 02108 Project Cost 2024 $ 275,000 2025 - 2026 - 2027 - 2028 - Total $ 275,000 Description: Funding for Brookbury Stream Restoration within the Other Drainage/Bridge Improvements. An unnamed tributary of Flynn Creek that flows through current park property is in disrepair and threatening neighboring property and utilities due to continued bank erosion. The Illinois Watershed Partnership and identified this project as a priority and is willing to work with the City in order to complete the restoration project. Scheduled Implementation: New Project Request The design process would begin shortly after approval with construction to follow. Effect on Operations: Staff may be required to come up with temporary measures to reduce erosion that would not be environmentally desirable such as rip -rap which would require ongoing maintenance. Master Plan(s) Addressed: 47 Page 491 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Building Improvements Division: Funding: Category: Rank: Description: Facilities Management (140) 4470 - Sales Tax Capital Improvement Facilities Management Improvements 1 Project #: 02046 Project Cost 2024 $ 350,000 2025 406,000 2026 430,000 2027 405,000 2028 401,000 Total $ 1,992,000 This project is for the maintenance and repair to City facilities. The proposed scope includes repair and replacement of HVAC systems and old or damaged roofs, and repair and maintenance of building exteriors. The project also provides for other improvements such as interior remodels which include painting, lighting upgrades, plumbing fixtures, ceilings, floor coverings, furniture replacement, window replacement/upgrades, and modifications to alarm systems. Scheduled Implementation: Active Project 2024: Interior office remodels, furniture, HVAC replacements, and LED lighting upgrades to multiple buildings. 2025: City Hall restroom and office renovations 2026: Masonry clean, tuck point, and seal 2027: Interior paint 2028: Elevator upgrade Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." The replacement of roofs, HVAC systems, lighting upgrades, window replacements, and interior finish upgrades support the goal of this initiative. 48 Page 492 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) White Hangar and Old Terminal Buildings Facilities Management (140) 4470 - Sales Tax Capital Improvement Facilities Management Improvements 1 Project #: 02046 Project Cost 2024 $ 40,000 2025 50,000 2026 23,000 2027 250,000 2028 100,000 Total $ 463,000 This project is to update systems and upgrade the City -owned properties leased by the Arkansas Air & Military Museum at Drake Field. Buildings include the White Hangar and the'Old Terminal' building. Project should be included within 02046-0202 LEASED BUILDINGS. Scheduled Implementation: New Project Request 2024: Security, cameras and alarm panel, fire sprinkler updates 2025: Electrical service upgrade, Lighting improvements to White Hangar, install lighting and humidity control in Old Terminal. 2026: Changing rooms and bathroom improvements for accessibility 2027: Restore original White Hangar siding material 2028: Restoration of Old Terminal Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." The stabilization and restoration of this historic structure supports the goal of this initiative. 49 Page 493 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fayetteville Senior Center Improvements Division: Facilities Management (140) Funding: 4470 - Sales Tax Capital Improvement Category: Facilities Management Improvements Rank: 1 Project #: 02046 Project Cost 2024 $ 40,000 2025 25,000 2026 40,000 2027 40,000 2028 40,000 Total $ 185,000 Description: The project is to improve major building systems and maintain building envelope to avoid large unexpected maintenance expenditures in the future. Projects should be included within 02046-0202 LEASED BUILDINGS. Scheduled Implementation: New Project Request 2024: Fire alarms system upgrades 2025: Seal coat and stripe parking lot 2026: Fire sprinkler upgrades/redesign 2027: Water heater / boiler replacement 2028: Door and window replacement Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." 50 Page 494 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fayetteville Town Center Improvements Division: Facilities Management (140) Funding: 4470 - Sales Tax Capital Improvement Category: Facilities Management Improvements Rank: 1 Project #: 02046 Project Cost 2024 $ 70,000 2025 150,000 2026 100,000 2027 100,000 2028 40,000 Total $ 460,000 Description: Improvements to the Fayetteville Town Center, including roof, building envelope, elevators, major building systems, Town Plaza, and parking lot maintenance. Project should be included within 02046-0202 LEASED BUILDINGS. Scheduled Implementation: New Project Request 2024: Repair sump and pump, update fire alarm system 2025: Passenger elevator improvement 2026: Freight elevator improvement 2027: Freight elevator improvement 2028: Fire sprinkler upgrade Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." 51 Page 495 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Downtown Campus Renovation Division: Facilities Management (140) Funding: 4470 - Sales Tax Capital Improvement Category: Facilities Management Improvements Rank: 1 Project #: 23003 Project Cost 2024 $ 650,000 2025 150,000 2026 100,000 2027 100,000 2028 40,000 Total $ 1,040,000 Description: Improvements to the City of Fayetteville Downtown Campus buildings, including roof, HVAC, and significant office renovations to provide efficient use of space and future growth. Scheduled Implementation: New Project Request 2024: Interior office remodels, furniture, HVAC replacements, and LED lighting upgrades to multiple buildings. 2025: City Hall restroom and office renovations 2026: Masonry clean, tuck point, and seal 2027: Interior paint Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." 52 Page 496 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Animal Services Impr - Boiler Replacement Division: Animal Services (671) Funding: 4470 - Sales Tax Capital Improvement Category: Animal Services Improvements Rank: 1 Project #: 14002 Description: Project Cost 2024 $ 38,000 2025 - 2026 - 2027 - 2028 - Total $ 38,000 The boiler in the main building hasn't been replaced since it was originally installed in the late 1980s. It has been experiencing major malfunctions lately and causing a lot of disruption to daily operations. Scheduled Implementation: New Project Request Ideally we would be able to replace the boiler next year in 2024. Effect on Operations: We cannot continue operating without hot water. Master Plan(s) Addressed: 53 Page 497 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Animal Services Impr - Generator Purchase Division: Animal Services (671) Funding: 4470 - Sales Tax Capital Improvement Category: Animal Services Improvements Rank: 2 Project #: 14002 Description: Project Cost 2024 $ 20,000 2025 - 2026 - 2027 - 2028 - Total $ 20,000 Animal Services needs a generator to power the main building during severe weather emergencies. We house animals at times that are too young to regulate their body heat and they can die if we don't have heat. In addition, no matter the weather, staff is here caring for animals every day, and it is very difficult to adequately and safely take care of the pets without lights. Scheduled Implementation: This is an item we could use ASAP. Effect on Operations: New Project Request This will enable to staff to safely and adequately care for shelter pets during power interruptions due to weather, etc. Master Plan(s) Addressed: 54 Page 498 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Animal Services Impr - Drains Replacement Division: Animal Services (671) Funding: 4470 - Sales Tax Capital Improvement Category: Animal Services Improvements Rank: 3 Project #: 14002 Project Cost 2024 $ - 2025 15,000 2026 - 2027 - 2028 - Total $ 15,000 Description: When we did some improvements in the stray hold kennel building we replaced the drains with ones that had removeable covers. This has been so helpful in permitting staff to be able to thoroughly clean out the drains and prevent pipe obstructions. This helps prevent the spread of diseases and parasites as well. In the main dog adoption room we would need to drill the concrete around the existing drains to remove them and replace them with removeable grates. Scheduled Implementation: New Project Request We would schedule the work around the animal population in the dog room. Winter months would typically be best, but staff will work around any interruptions. Effect on Operations: This will allow staff to adequately clean. Master Plan(s) Addressed: 55 Page 499 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Animal Services Impr - Roof Replacement Division: Animal Services (671) Funding: 4470 - Sales Tax Capital Improvement Category: Animal Services Improvements Rank: 4 Project #: 00000 Description: Project Cost 2024 $ - 2025 - 2026 84,000 2027 - 2028 - Total $ 84,000 The roof of the main shelter building has not been replaced since it was originally built. It needs to be replaced for the building to stay operational and structurally sound. Scheduled Implementation: New Project Request Whenever funds can be allocated, it should not interfere with shelter operations. Effect on Operations: We need a structurally sound roof to continue operations. Master Plan(s) Addressed: 56 Page 500 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: ADA Assessment of City -Owned Facilities Division: Facilities Management (140) Funding: 4470 - Sales Tax Capital Improvement Category: Facilities Management Improvements Rank: 1 Project #: 21008 Description: Project Cost 2024 $ 30,000 2025 30,000 2026 30,000 2027 30,000 2028 30,000 Total $ 150,000 This project is to procure the services of an accessibility consultant to perform assessments of City -owned buildings and sites in order to plan and complete any necessary improvements/corrections. Scheduled Implementation: Active Project This project proposes to evenly distribute funds at $30,000/year for each year of the CIP. 2024: Downtown Campus 2025: Happy Hollow Campus 2026: Water & Sewer, Spring Street Parking Deck 2027: Downtown sidewalks 2028: Parks Effect on Operations: N/A Master Plan(s) Addressed: This project will follow the City Council's Guiding Principles recommendation for "Well -Maintained City Infrastructure and Facilities." 57 Page 501 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Technology Equipment Replacements Division: Fire (300) Funding: 4470 - Sales Tax Capital Improvement Category: Fire Improvements Rank: 1 Project #: 10017 Description: Project Cost 2024 $ 85,000 2025 46,000 2026 30,000 2027 35,000 2028 83,000 Total $ 279,000 This project will allow for the replacement of systems as they become technologically obsolete or inoperable without interrupting daily operations. With computer devices in all apparatus as well as all fire stations, we are currently supporting and maintaining over 125 computers, mobile devices and software applications for 138 personnel. As technology infiltrates our personal protective equipment like face pieces and sensors, there will be a growing demand to support and maintain new technology. In addition, there is personnel accountability technology that helps account for the overall status of personnel and records their movement into and out of an emergency incident. From a personnel tracking point -of -view, this means that the Incident Commander will have full situational awareness of ALL responders' locations and assignments. The IT Division of the City has identified a replacement schedule for 2024-2028. This replacement list includes but is not limited to computers, printers, tablets, and data terminals. With future needs anticipated, funding sources will need to be available to adequately fund these expenses. Effect on Operations: Anticipated upgrades will be needed for integrated personal safety equipment, hardware, and software. These upgrades will allow us to keep current with the continual Information Technology needs. Our current public safety software is integrated into our mobile data terminals in such a way that if these terminals are not updated regularly the emergency dispatch system will not function. Master Plan(s) Addressed: This request addresses two very important Council Strategic Initiatives of Well -Maintained City Infrastructure and Facilities and Reputation as a Safe Community. The Fire IT updates project is essential for maintaining the investment that our citizens have made in our city public safety systems. Without the IT infrastructure being routinely updated, the system will quickly deteriorate. As noted in the effect on operations section, the current emergency dispatch system is contingent upon mobile data terminals communicating with dispatch properly. This is vital to maintain the safety of our citizens. 58 Page 502 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Mobile Radios Division: Fire (300) Funding: 4470 - Sales Tax Capital Improvement Category: Fire Improvements Rank: 3 Project #: 21001 Project Cost 2024 $ 300,000 2025 300,000 2026 300,000 2027 300,000 2028 300,000 Total $ 1,500,000 Description: This project is to update the existing radio system. Funds will be included for yearly Subscriber Mobile Radio Replacements. Additionally, funds are requested to allow for Radio System Upgrades/System Dispatch and associated equipment as needed. Scheduled Implementation: Active Project In 2023, Expenses for Radio Dispatch at new Police Headquarters and upgrade the City's radio and dispatch systems. Per detailed discussion with Kathy Stocker, Dispatch Manager, approximately $300,000 will be needed each year in the 2024-2028 CIP to allow for Subscriber Mobile Radio Replacements and Radio System Upgrades/System Dispatch. Effect on Operations: This will maintain the radio system to the quality level that is necessary to meet the citizen's emergency response needs. Master Plan(s) Addressed: 59 Page 503 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Fire Facility Maintenance Fire (300) 4470 - Sales Tax Capital Improvement Fire Improvements 4 Project #: 02006 Project Cost 2024 $ 100,000 2025 125,000 2026 125,000 2027 200,000 2028 200,000 Total $ 750,000 This project is for major repairs to existing and future facilities. Repairs include but are not limited to roofing, plumbing or drainage repairs and replacements, remodeling, fencing, driveway replacements, generators, stability assessments, fire escape replacements, and structural repairs to stations. This project allows for necessary repairs/renovations to the Fire Department's multiple fire stations, office locations, and facilities. In addition to the $750,000 funded in the 2024-2028 period, there is $250,000 requested in the unfunded list. Scheduled Implementation: Active Project Cumulative Funding for years 2024-2028 for: Station Generators, Apparatus Storage, Station Bay Heaters, Parking Lot improvements, Fire Sprinklers, HVAC work, Roof, Water Heaters. These maintenance/renovation items are planned through this C.I.P. cycle Effect on Operations: This project allows maintenance of the current facilities and addresses future maintenance needs. Master Plan(s) Addressed: 60 Page 504 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Firefighting Safety Equipment Division: Funding: Category: Rank: Description: Fire (300) 4470 - Sales Tax Capital Improvement Fire Improvements 5 Project #: 16002 Project Cost 2024 $ 100,000 2025 105,000 2026 110,000 2027 115,000 2028 120,000 Total $ 550,000 This project includes the procurement of Fire Apparatus Equipment. Annually we replace our fire apparatus and there is a certain amount of the equipment that must be replaced. Aside from that there is other Life Safety equipment that must be replaced: Self-contained breathing apparatus (SCBA) & associated equipment, technical rescue equipment and auto extrication equipment. Scheduled Implementation: Active Project Each year will involve purchasing equipment for fire apparatus. This associated equipment is necessary to meet the call response needs of our citizens. Also, as needed, additional firefighter safety equipment will be purchased. This equipment will assist in providing for the health and safety of our firefighters. Effect on Operations: A comprehensive preventative maintenance plan was implemented which has assisted with extending the life expectancy of our systems. As training and fire scene emergencies increase, so will our use of air cascade fill stations and all associated firefighter safety equipment. Master Plan(s) Addressed: This request addresses the priority of Well Maintained City Infrastructure and Facilities as identified in the Council Strategic Initiatives Master Plan. This project covers the purchase of fire apparatus equipment and additional associated firefighter safety equipment. 61 Page 505 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Apparatus Purchases - Shop Transfer Division: Funding: Category: Rank: Description: Fire (300) 4470 - Sales Tax Capital Improvement Fire Improvements 11 Project #: 03019 Project Cost 2024 $ 972,000 2025 980,000 2026 1,011,000 2027 1,017,000 2028 1,024,000 Total $ 5,004,000 This project is for the replacement of fire apparatus. The general guideline utilized for replacement of trucks is to serve for 10 years on the front line and five years in the reserve fleet. Scheduled Implementation: Active Project Per the Fayetteville Fire Department Apparatus Replacement Schedule, Replacement funds are budgeted in the Capital Improvement Plan to allow for Transfer to Shop. These funds will enable Fleet and the Fire Department to purchase the replacement apparatus as needed. Effect on Operations: Motorpool costs for maintenance will be reduced initially. However, as the fire trucks age, the maintenance and repair costs will follow the normal patterns. Master Plan(s) Addressed: Within the City Council's Guiding Principles, two priorities are identified that pertain to this project. The initiatives are a "Well -Maintained City Infrastructure and Facilities" and "Reputation as a Safe Community." Maintaining the apparatus replacement schedule keeps the equipment from deteriorating. In order to meet the emergency response demands of the Fire Department, the apparatus needs to be reliable and dependable. This also directly impacts the reputation as a safe community. 62 Page 506 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Technology Equipment Replacements Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 1 Project #: 02057 Project Cost 2024 $ 120,000 2025 230,000 2026 156,000 2027 165,000 2028 135,000 Total $ 806,000 The City maintains a comprehensive technology replacement plan to ensure Information Technology (IT) equipment is utilized to its maximum useful life, but plan to have enough funds available to replace equipment when needed to ensure optimal employee efficiency. This project is for the replacement of desktop technology throughout the city which includes PC's, laptops, scanners, printers, tablets, and misc. desktop technology items that fall under a structured replacement schedule. This project is part of a larger replacement plan that is supported by CIP projects from enterprise funded departments and separate technology CIP's within Police and Fire. Scheduled Implementation: Active Project City staff utilize a structured replacement schedule of 4-5 years for PC's, laptops, and tablets, and 6-7 years for printers. This allows staff to replace approximately 20-25% of all desktop technology per year to keep up with changing technology. Effect on Operations: This project has no significant direct cost on operations. Indirectly, newer faster machines increase end user productivity and reduce time spent maintaining equipment. IT staff do spend a significant amount of time deploying new technology, but this is offset with the lack of support needed to support old equipment that require more maintenance. Master Plan(s) Addressed: 63 Page 507 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Local Area Network (LAN) Upgrades Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements N Project #: 02056 Project Cost 2024 $ 95,000 2025 25,000 2026 160,000 2027 60,000 2028 70,000 Total $ 410,000 This project is to upgrade and expand the City's Local Area Network (LAN)/Network infrastructure. The LAN is used by every division in the city across thirty locations connecting approximately 900 devices. While most components of the LAN are on a 5-year lifecycle, consideration is given to increases in the system's user base and advances in technology that create a need for hardware and operating system upgrades. In the next 5 years, most of the existing servers, switches, and other network hardware will be replaced. Staff also have plans to add technology that will increase the speed and reliability of the different aspects of the LAN. Specifically, redundant and/or battery protected power supplies, internet redundancy, internal/external network penetration testing, security awareness training, network management and testing tools, Wide Area Network (WAN) optimization hardware, continued expansion of security cameras, and tools to help manage and deploy security policy. Scheduled Implementation: Active Project The hardware replacement schedules will be followed as planned with different LAN components replaced each year. Effect on Operations: Hardware maintenance cost is expected to increase for the new expansion items. Master Plan(s) Addressed: By replacing the City's Local Area Network infrastructure via a structured replacement plan, staff supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." The structured replacement plan ensures the City's infrastructure is kept up to date and current with the latest technology providing for workforce efficiency gains and better service for citizens. 64 Page 508 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Telecommunication Systems Upgrades Division: Information Technology (170) Funding: 4470 - Sales Tax Capital Improvement Category: Information Technology Improvements Rank: 3 Project #: 04001 Description: Project Cost 2024 $ 22,000 2025 40,000 2026 40,000 2027 23,000 2028 24,000 Total $ 149,000 This project is for telecommunication system upgrades, VOIP telephone handset replacement, VOIP telephone related hardware, and new software that become available for users as well as for additional VOIP licenses needed to support the entire city's VOIP telephone system. Scheduled Implementation: Active Project Funds to be used as needed to support VOIP telephone system and provide funding to replace approximately 40 desktop phone per year. Effect on Operations: Slight increases in software maintenance and licensing as employees are added. Master Plan(s) Addressed: By keeping the telecommunication system and phones up to date, this project supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." 65 Page 509 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Storage Area Network (SAN) Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 4 Project #: 09031 Project Cost 2024 $ 175,000 2025 - 2026 - 2027 250,000 2028 - Total $ 425,000 This project provides storage for the City's increasing data needs. In order to provide fast, reliable access to data, a centralized enterprise class storage system is required. A Storage Area Network (SAN) allows staff to manage storage for a large group of servers as a single pool, as opposed to managing the storage for each server individually. SAN also allows multiple copies of critical data to be stored in geographically diverse locations in an automated and efficient manner. The SAN is currently installed at City Hall and at the Information Technology Division's primary data center located at a remote city facility. This strategy allows for critical data at one physical location to be replicated to a different physical location, which is an essential component for disaster recovery preparedness, as well as minimizes potential disruptions of service. Scheduled Implementation: Active Project An expansion of the SAN is scheduled for 2024 with a major upgrade scheduled for 2027. Effect on Operations: No significant change over the current annual hardware maintenance expense. Master Plan(s) Addressed: By maintaining the SAN and keeping the system up to date, this project supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." 66 Page 510 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Cyber Security Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 5 Project #: 18005 Project Cost 2024 $ 25,000 2025 30,000 2026 30,000 2027 35,000 2028 35,000 Total $ 155,000 This project is to provide comprehensive cyber security training across the City, helping to mitigate security risk and improve security posture. This holistic approach to cyber security would provide internal and external penetration testing to ensure the network is as secure and protected as possible. This training will help to manage the problem of social engineering and phishing attacks. Scheduled Implementation: Active Project On -going security awareness training will be provided to City staff a minimum of twice a year. External and internal penetration testing every other year at a minimum. Effect on Operations: No effect on operations Master Plan(s) Addressed: By providing training and testing to enhance security posturing, this project supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities" and "A Financially Sustainable City Government." 67 Page 511 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fiber Optic Cable Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 11 Project #: 09028 Project Cost 2024 $ 110,000 2025 110,000 2026 105,000 2027 - 2028 - Total $ 325,000 This project will interconnect City owned buildings with fiber and allow for added services such as video surveillance, access control, phones, and computers. This will allow for increased speeds and capacity with less reliance on leasing fiber from internet service providers further reducing operating expenses. In addition to the $325,000 funded in the 2024-2028 period, there is $115,000 requested in the unfunded list. Scheduled Implementation: Active Project Fiber installation will occur with associated trail and street improvements over the next five years to connect City owned facilities based on priority. By embracing the "dig once" philosophy, the City will be able to install conduit in coordination with on -going projects to save money. Effect on Operations: A decrease in operational expense is expected as the City relies less on leased fiber from internet service providers. Master Plan(s) Addressed: By building out the City's institutional network with fiber, staff supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." The installation of fiber ensures the City's infrastructure is kept up to date and current with the latest technology providing for workforce efficiency gains and better service for citizens. 68 Page 512 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Geographic Information System (GIS) Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 7 Project #: 02055 Project Cost 2024 $ 40,000 2025 45,000 2026 40,000 2027 45,000 2028 45,000 Total $ 215,000 This project is to upgrade and expand the City's Geographic Information Systems (GIS) computer hardware, software, and data collection systems to accommodate growth in the system's applications and user base. This includes computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze, and display all forms of geographically referenced information. This system provides necessary information for the 911 system, the Planning, Engineering, Economic Development, Water & Sewer, and Transportation divisions, and utility projects. Additionally, GIS provides software, web applications, data, and analytical support to assist many City divisions including Police, Fire, Parks & Recreation, and Economic Vitality in both operational needs and long-term planning. GIS purchases new aerial photography on an annual basis and updates various datasets on an as -needed basis (elevation contours, building foot prints, etc.). Various purchases coincide with a master plan project to ensure staff has the data available to support the creation and implementation of approved plans. Hardware is purchased based upon the City's technology replacement schedule. Effect on Operations: Additional hardware and software may be accompanied by increased maintenance costs. Master Plan(s) Addressed: Every master plan that the City has initiated, except the energy plan, has involved the use of GIS technologies to assist with the development, analysis, and presentation. Both staff and consultants use a myriad of GIS data to perform in depth spatial analysis. Staff works with each master plan to ensure existing data is leveraged and consultants either update existing GIS data or provide the City with copies of the final map data. This includes providing existing data related to parcels, zoning, utilities, trails, parks, transportation, topographical, and aerial photography data and creating new datasets as needed to support plan development. 69 Page 513 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Information Technology Enterprise Application Improveme Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements !- Project #: 00000 nt Project Cost 2024 $ 55,000 2025 60,000 2026 60,000 2027 60,000 2028 65,000 Total $ 300,000 In the past the Information Technology has submitted individual CIP requests for website improvement, Document Management, ERP software improvements, HR software improvements, and individual CIP's for major system upgrades related to Development Services and Asset Management and Work Orders. Since each of these systems has recently been replaced, each is not in need of a large amount of funding, but each system at times needs additional software licenses, support, or professional services to improve functionality. This may include additional licenses, professional services for custom reports, interface development, additional modules, or to purchase minor software enhancements that support city wide initiatives. Scheduled Implementation: New Project Request Purchase software or professional services as needed to improve the functionality and usability of software. City IT staff meet with every City department on at least an annual basis to monitor how technology is being used and how to leverage software to improve department operations. This CIP would help with process improvement by providing a funding source to purchase additional software or professional services as needed throughout the year. Effect on Operations: The intent of this CIP is to provide funds to continually improve the effectiveness of software to enhance city operations by leveraging existing and new technology. Master Plan(s) Addressed: 70 Page 514 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Public Reporting Dashboard Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 9 Project #: 00000 Project Cost 2024 $ 36,000 2025 36,000 2026 36,000 2027 36,000 2028 36,000 Total $ 180,000 This project is to implement a public data dashboard that would provide a single location for the city to publish reports and performance measures. The proposed system would integrate with existing software within Accounting, Budget, Police and Fire to allow City staff to write reports that highlight city operations. The purpose of the proposed system is to improve access to key information, improve the efficiency of developing public reports, and provide reports to the public that help tell the story of City operations. Scheduled Implementation: New Project Request The proposed solution is a hosted website that could be implemented within 60-90 days. Implementation would be dependent on the number and level of detail each report provides. Effect on Operations: Configuration and development of a base set of reports would take Information Technology, Budget, Accounting, Police, and Fire staff a significant amount of time to building the initial public reporting dashboard. Ongoing maintenance of the site should reduce the amount of time staff allocate towards monthly report creation and possibly decrease certain FOIA requests for city reports. Master Plan(s) Addressed: The creation of a public reporting dashboard will improve access to key city data and reports and provide a tool to consolidate reports in a single location for to enhance transparency. 71 Page 515 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Video Security Cameras Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 10 Project #: 00000 Project Cost 2024 $ 25,000 2025 25,000 2026 25,000 2027 161,000 2028 161,000 Total $ 397,000 This project is to expand the City's existing video security camera system into additional Parks, Trail Heads, Parking Facilities, Airport, Traffic Signals, and Water/Sewer locations. Additional cameras will provide oversight of critical locations to reduce vandalism, provide a deterrent for nefarious activity, and provide the ability for staff to remotely monitor locations to enhance safety. In addition to the $397,000 funded in the 2024-2028 period, there is $408,000 requested in the unfunded list. Scheduled Implementation: New Project Request The total number of cameras requested was 260 cameras over a 5 year period of time. Effect on Operations: Due to the large number of cameras requested that are primarily located outdoors across the entire city, the cameras will require a significant amount of staff time to install and support. Due to this IT has estimated the need to add a part time staff member to support the increased cameras. Master Plan(s) Addressed: 72 Page 516 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Library Materials Purchases Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 1 Project #: 02049 Description: Project Cost 2024 $ 654,000 2025 675,000 2026 696,000 2027 717,000 2028 739,000 Total $ 3,481,000 FPL collections strive to meet each Fayetteville resident's need for information; to help pursue life- long learning and cultural growth; to provide the means for thoughtful and productive participation by individuals and groups in the affairs of the community, the nation and the world; and to support the educational, governmental, cultural, recreational, and economic activities within the community. Youth collections emphasize materials that encourage and enforce literacy development including picture books, step -up -to - chapter books, audiobooks, eBooks, and fiction and nonfiction books. Adult collection highlights include popular and award -winning fiction and nonfiction books, audiobooks, eBooks, films, and a robust genealogy collection. The collection size is approximately 390,000 items and is expected to grow by 15% annually with focuses on high demand titles and holds ratio reductions as well as supporting rotating collections in the library's new bookmobile collection. Scheduled Implementation: Active Project The library materials budget is on a January through December cycle. Materials are ordered and processed daily so that new materials are consistently available to patrons throughout the year. Effect on Operations: The Fayetteville Public Library collections are crucial for promoting literacy, fostering lifelong learning, facilitating equal access to reliable information and strengthening the community by providing a collection that can attract people of all ages and interests. Master Plan(s) Addressed: Library collections directly support the Fayetteville First Master Plan through contribution to the health of Fayetteville's arts and culture environment (focus 1). In addition to providing access to humanities, educational and literary materials, local history collections are greatly valued, preserving Fayetteville's past. Much of the Library's collection is devoted to workforce development and educational materials (focus 3). Providing resources that support individuals' employment endeavors increases quality of life in Fayetteville. Access to robust collections and resources as a supplementation to education of all levels is attractive to potential citizens who value education. Furthermore, the Library provides numerous resources focused on small business and nonprofit management. Both sectors are faithful library users who are supported through capacity building resources and education opportunities. Additionally, this project supports the City's 2030 Plan, Goal 1 by subsidizing the resources available at investments in Fayetteville's civic core. 73 Page 517 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Library Technology Equipment Replacements Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 2 Project #: 04004 Description: Project Cost 2024 $ 152,000 2025 160,000 2026 147,000 2027 134,000 2028 210,000 Total $ 803,000 This project is to provide new and/or upgraded technology infrastructure and services to library staff and patrons. The technology replacement cycle is typically five years or less depending upon utilization. The project includes but is not limited to: all personal computing stations (staff and public); circulating technology equipment including laptops, iPads, and DVD players; server infrastructure; IP camera based digital CCTV system; VoIP phone system; IP speaker web based mass communication and paging system; networking equipment; Starr Island learning stations; and various pieces of trending digital equipment for a patron technology innovation center/maker space. Scheduled Implementation: Active Project The project is planned to be implemented prior to June of each year to ensure the maximum number of library patrons are able to access and use the latest technologies while using the Library. Effect on Operations: Over the past year we have averaged 547 wireless patrons a day utilizing 1.11 GB of data. We have had 7718 computer sessions this year averaging 1930 per month or 64 sessions per day. Our computer and wireless access resources are a lifeline utilized everyday by the public and were especially important during the pandemic when patrons would gather by the closed building and in the parking lot for a wireless signal. Master Plan(s) Addressed: Technology purchased through this project supports the City's digital inclusion priorities. The funded equipment provides citizens, regardless of socioeconomic status, equal access to essential workforce, creative, research, educational, STEM, and personal technologies required to participate efficiently in society. Students depend on 24/7 digital access to library resources through the i-card initiative where all Fayetteville students are issued internet library cards and provided access to the Library's on-line homework help and e- resources as well as access to the computers and printing inside the Library. In support of the City's historical and cultural resources goals, library technology is used to develop and maintain a digital archive, preserving local history and making it available to researchers and local historians. These projects directly support the City Council Strategic Initiatives and the Fayetteville First Plan, specifically Focus 1: Arts and Culture, Focus 3: Education/Workforce, and Focus 4: Entrepreneurship and Innovation. 74 Page 518 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Library Mountain Street Entrance Improvements Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 4 Project #: 00000 Project Cost 2024 $ - 2025 - 2026 125,000 2027 - 2028 - Total $ 125,000 Description: The entry way concrete is buckling, fracturing and leaving pieces of cement and debris as trip hazards. Some spots are uneven and need to be filled, removed or replaced. Scheduled Implementation: Project is expected to occur in CY 2026 Effect on Operations: New Project Request This issue continues to create trip hazards and problems with the public entering the building from Mountain Street. Master Plan(s) Addressed: 75 Page 519 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Welcome Desks 300/400 Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 6 Project #: 00000 Description: Project Cost 2024 $ - 2025 100,000 2026 - 2027 - 2028 - Total $ 100,000 Welcome Desks on levels 300 and 400 are damaged and unsightly. Wood and top replacement would be required. Scheduled Implementation: New Project Request Start design first quarter of 2025. Installation 3rd quarter of 2025. Effect on Operations: This will significantly impact the appearance of the entry way and first impressions of the building. Master Plan(s) Addressed: 76 Page 520 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Television Center Equipment Division: Funding: Category: Rank: Description: Media Services (060) 4470 - Sales Tax Capital Improvement Media Services Improvements 1 Project #: 02061 Project Cost 2024 $ 70,000 2025 50,000 2026 40,000 2027 50,000 2028 40,000 Total $ 250,000 This project is to replace and upgrade equipment at the Television Center. The equipment includes production technology, studio equipment and accessories, lighting, sound, signal processing, telecasting and streaming equipment, file storage, video archiving, field equipment, etc. The Television Center provides support for the audio-visual needs of the Administration and City Departments/Divisions and to the public through its public access operation. Previous updates/replacements have included: on -site video archive installation; efficient LED studio lighting; new PEG channel playout for television and streaming platforms; updated and increased equipment for checkout; upgraded media services field equipment and equipment/tools available to departments/divisions. New video archive in 2023. Scheduled Implementation: Active Project 2024 - Studio camera updating. 2024-2028 - General equipment and technology replacement and/or updating; yearly, no -contract PEG channel stream delivery and CDN for the City meetings video -on -demand archive. Effect on Operations: Allows for the PEG operation, Television Center, and Media Services to continue to serve the City and the public by providing A-V systems, support, equipment, technology, and video archiving. Master Plan(s) Addressed: 77 Page 521 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: City Hall AN Maintenance Division: Funding: Category: Rank: Media Services (060) 4470 - Sales Tax Capital Improvement Media Services Improvements N Project #: 18007 Project Cost 2024 $ 35,000 2025 10,000 2026 10,000 2027 10,000 2028 10,000 Total $ 75,000 Description: This project is for the replacement, repair, or reconfiguration of audio-visual equipment in City Hall to initiate improvements, to correct malfunctions, or to replace equipment reaching end -of -life status in manufacturer support. Scheduled Implementation: Active Project 2024-Room 219 Council desk reconfiguration to reposition some equipment to suit the seating arrangement, to move computers out from under the Council desks to a streamlined, singular location more accessible to staff, and to clean up and rewire cabling and power under the Council desk. 2024-2028-Other equipment on an as -needed basis per year and/or based on equipment replacement schedule. Effect on Operations: Allows the City Hall AN systems to continue to function and be maintained. Allows for streamlining the Room 219 Council desk technology and computers post-COVID in 2024. Master Plan(s) Addressed: 78 Page 522 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Digital Signage Implementation Division: Funding: Category: Rank: Description: Media Services (060) 4470 - Sales Tax Capital Improvement Media Services Improvements 3 Project #: 18009 Project Cost 2024 $ 20,000 2025 20,000 2026 20,000 2027 20,000 2028 20,000 Total $ 100,000 This project is to maintain, improve and expand digital signage and visual messaging in City facilities. This includes signage service, upgrading or replacing existing displays, adding new display technologies and types, adding new signage locations, and offering interactive displays to better communicate to citizens and staff. Signage installations have been provided for Animal Services, all Fire Stations, new Police HQ, Recycling, Airport, Human Resources, Water and Sewer, Fleet, City Hall, and Planning, Wilson Park Poolhouse, YRCC, and Television Center. As of April 2023, there are 29 digital signage installations throughout City buildings. The digital signage playout system transitioned to a yearly player licensing service at the end of 2022. Scheduled Implementation: Active Project 2024-2028 - New installations on an as -requested basis. On an as -needed basis for replacement/upgrading of existing displays and/or installations per the device replacement schedule. Newly added to this project is the yearly, no -contract, updated digital signage software service and signage-player licensing. Effect on Operations: To maintain current City digital signage equipment and for new installations. Now includes the signage software/player licenses for each installation, which is the reason for the expenditure increase. Master Plan(s) Addressed: 79 Page 523 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Time and Attendance Software Division: Funding: Category: Rank: Accounting & Audit (131) 4470 - Sales Tax Capital Improvement Other Capital Improvements 1 Project #: 08025 Project Cost 2024 $ 150,000 2025 - 2026 - 2027 - 2028 - Total $ 150,000 Description: This project is to replace our current timekeeping system which has an end date within a couple of years. The purpose of this project is to provide us with the ability to maintain accurate time records electronically. Our current system, Novatime, was purchased in 2010. It is helpful and necessary to have timekeeping software so that employees can review their hours worked and time off for accuracy. Every two weeks, employees review and submit their timesheet for supervisor approval. A new system is needed to maintain the management of employee schedules and hours worked electronically which then loads into the Payroll software to be processed. Scheduled Implementation: Planned/Programmed Project The software will need to be implemented soon as our current software will not be supported much longer. Effect on Operations: The Payroll time keeping software is used by all city employees (general, Police, Fire, part-time, etc) to track hours worked, time off, overtime, distribution of hours worked. It has proven necessary to have a system to accurately record time worked and to refer to for employees and supervisors. Master Plan(s) Addressed: 80 Page 524 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Audit Expense (47038) Division: Accounting & Audit (131) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 00000 Description: Project Cost 2024 $ 11,000 2025 12,000 2026 13,000 2027 14,000 2028 15,000 Total $ 65,000 This project is to account for the portion of the audit cost that is allocated to the sales tax capital fund. Scheduled Implementation: N/A Effect on Operations: N/A Master Plan(s) Addressed: Active Project 81 Page 525 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Document & Records Management Division: City Clerk/Treasurer (051) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: Description: 14003 Project Cost 2024 $ 5,000 2025 5,000 2026 5,000 2027 5,000 2028 5,000 Total $ 25,000 The purpose of this project is to follow §31.30 of the City's code as well as all state and federal laws related to document retention of archived electronic, paper, or microfilmed records that are located in electronic storage or physical storage. This purpose also encompasses the purchase of hardware like, but not limited to, scanners, software, and creating processes that align with applicable laws. Scheduled Implementation: Active Project The implementation of this project has provided a path for the City of Fayetteville to ensure that the City is meeting all regulations when it comes to documents that are archived through our office. Document retention management affects potential lawsuits that are filed, Freedom of Information Act requests, building maintenance, potential need to purchase physical storage and local UofA students who need to access our records for a research project. Effect on Operations: On average the Office of the City Clerk Treasurer archives 300,000 - 500,000 pages a year. If the City were to obtain a third -party contract to scan, it would cost over $140,000 a year based on other project quotes we have received from various vendors over the years. This number does not include the staff time, archival process, mail charge or mileage costs if a third -party were to be responsible for scanning the records. An Master Plan(s) Addressed: This project addresses the Council's Strategic Initiatives Master Plan with the goal of keeping a well - maintained City infrastructure and facilities. As we have continued completing phases of this project, we have been able to identify better ways to manage our physical and electronic storage. One of our goals throughout this process has been to identify ways to purchase production scanners along with five-year service contracts in order to ensure the City's fiscal investment is protected. In addition, we strive to always be mindful of the City's growing staff numbers and how additional employees being added might affect the areas we use for physical storage, as this has been an obstacle in the past for our office. Finally, by working with the Arkansas Municipal League (AML), completed training through the Arkansas City Clerks, Recorders, and Treasurers Association (ACCRTA), and by utilizing the knowledge we gained from various Laserfiche tutorials and classes, we have been able to continue moving forward with this vital project to the City of Fayetteville. 82 Page 526 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Woolsey Homestead Restoration Division: Funding: Category: Rank: Description: Facilities Management (140) 4470 - Sales Tax Capital Improvement Other Capital Improvements 1 Project #: 15008 Project Cost 2024 $ 200,000 2025 200,000 2026 250,000 2027 200,000 2028 200,000 Total $ 1,050,000 This project is to reconstruct the Woolsey Homestead, surrounding outbuildings, and cemetery back to the 1840's era to allow tours and educational events. The overall project is to create a tourism, education, and historical preservation component. The property is in close proximity to the Woolsey Wet Prairie and trail system. Scheduled Implementation: Active Project 2024: Reconstruction of the smokehouse and potato house, install permanent security fencing, secure well, fire hydrant, power pedestal 2025: Re -construction of barn and associated outbuildings 2026: Bathrooms and gravel parking area 2027: Site Improvements, clearing and landscaping 2028: Other outbuildings, chicken coop, root cellar Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Educational, Research and Healthcare Excellence" and a "Fun City in Which to Live." Once completed, the restoration project will provide an educational and cultural experience offering a look at a mid-19th century farmstead in Northwest Arkansas. The homestead is located near trails and wetlands, providing a fun destination for all age groups. Restoring this structure also supports the initiative to provide "Well maintained City Infrastructure and Facilities." 83 Page 527 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Apple Warehouse Stabilization Division: Facilities Management (140) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 20001 Project Cost 2024 $ 225,000 2025 150,000 2026 200,000 2027 100,000 2028 100,000 Total $ 775,000 Description: This project is to stabilize and maintain the Porter Warehouse building at the corner of West Ave. & Spring Street. Scheduled Implementation: Active Project 2024: Historically accurate window and door replacement. 2025: Upgrade electrical service to building and replace electrical system to comply with current codes, relocate HVAC to ground, and replacement of foundation drain system. 2026: Roof coating on existing metal, Basement repairs including new access stair and door. 2027: Entry Stairs Effect on Operations: N/A Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well -Maintained City Infrastructure and Facilities." The stabilization and restoration of this historic structure supports the goal of this initiative. 84 Page 528 of 666 Project Title: Division: Funding: Category: Rank: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) 7-Hills Walker Family Residential Facility Facilities Management (140) 4470 - Sales Tax Capital Improvement Other Capital Improvements 1 Project #: 18004 Project Cost 2024 $ 40,000 2025 40,000 2026 60,000 2027 40,000 2028 40,000 Total $ 220,000 Description: This project is for facilities maintenance of the 7-Hills Walker Family Residential Facility. The repairs and/or replacements include windows, hot water heaters, lighting and security upgrades, interior finishes, millwork, exterior site improvements Scheduled Implementation: Active Project 2023: Emergency/security lighting upgrades 2024: Exterior door replacements, water heater replacements, install new fencing, fire alarm upgrades 2025: New pole -mounted site security lighting, new carpet in family units, new appliances in 27 units 2026: Install new windows in the dorm, Paint interior of dormitory, replace kitchen cabinets and counters 2027: New carpet in family units 2028: Asphalt seal and stripe Effect on Operations: The project ensures the facilities will be repaired and maintained properly to extend the life of the facilities. Master Plan(s) Addressed: The City Council's Guiding Principles recommend "Well Maintained City Infrastructure and facilities." The repairs and maintenance of the 7-Hills Walker Residential Facility keeps the facility in good condition and supports the initiative. 85 Page 529 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: City Gym Improvements Division: Human Resources (120) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 00000 Project Cost 2024 $ 25,000 2025 30,000 2026 30,000 2027 30,000 2028 30,000 Total $ 145,000 Description: Provide ongoing maintenance and purchase equipment and materials for the City Gym. Scheduled Implementation: New Project Request Annually provide ongoing maintenance, repair and purchase of gym equipment for City Gym. Effect on Operations: Providing wellness programs and an operational City gym will impact the overall health and wellness of employees and their dependents in a positive manner. A more healthy and engaged workforce should result in lower turnover and lower utilization of health care dollars which directly impacts benefits premiums. Master Plan(s) Addressed: 86 Page 530 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Downtown Master Plan and Implementation Division: Long Range Planning (634) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 00000 Description: Project Cost 2024 $ 250,000 2025 400,000 2026 - 2027 - 2028 - Total $ 650,000 The primary request is a complete update to the 2004 Downtown Master Plan. The project will focus on the city's infrastructure investments in the Downtown including water, sewer, transportation, parking, green infrastructure and social infrastructure investments. Included in the proposed project scope is a market study, robust community engagement to develop an updated vision for the Downtown, and an evaluation of current Downtown infrastructure compared to development goals and requirements. The request includes funding for implementation steps following the completion of the plan: additional studies, neighborhood plans for surrounding neighborhoods likely to be impacted by development in the Downtown, etc. Additionally, the funding request includes implementation steps from the citywide Heritage & Historic Preservation Master Plan, one example of which is the completion of a citywide Historic Resource Survey to inventory all historic properties in Fayetteville. In addition to the $650,000 funded in the 2024-2028 period, there is $300,000 requested in the unfunded list. Scheduled Implementation: New Project Request If approved the Downtown Plan RFP would be scheduled for issue in early 2024 with project kickoff in summer 2024 and project completion in summer 2025. Implementation of that plan and neighborhood plan needs for neighborhoods near the Downtown would follow as funding allows beginning in late 2025 and continuing through 2028. Implementation of the citywide Heritage & Historic Preservation Master Plan would begin in 2024 with potential for matching grant funding starting in 2024. Effect on Operations: The proposed Downtown Master Plan re -write would require participation and coordination with multiple departments and divisions, particularly Water and Sewer, Transportation, Planning, Engineering, Parks, Parking, Sustainability, and Economic Vitality. Additionally, community engagement for the plan would require staffing at public meetings, focus groups, and other outreach and input events. Historic preservation projects are generally limited to Long Range Planning staff. Master Plan(s) Addressed: This request includes a complete update to the 2004 Downtown Master Plan. "Create a complete neighborhood or street corridor plan every other year utilizing a charrette process and analyze water and sewer capacity to identify opportunities or limitations for development" is listed under the Ongoing Benchmarks in the 2040 Plan. The proposed Downtown Plan is a type of neighborhood plan and is anticipated to include a charette process or similar process and will analyze water and sewer capacity for additional development to increase density in the Downtown. This request includes implementation of portions of the Heritage & Historic Preservation Master Plan proposed for adoption in July 2023. 87 Page 531 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Climate Action Plan Implementation Division: Funding: Category: Rank: Description: Sustainability & Resilience (631) 4470 - Sales Tax Capital Improvement Other Capital Improvements 1 Project #: 22005 Project Cost 2024 $ 50,000 2025 50,000 2026 50,000 2027 50,000 2028 50,000 Total $ 250,000 This project will fund implementation of the City's new Climate Action Plan. Funds may be used on projects for Carbon Sequestration & Storage, Climate Equity & Justice, Ecosystem Resilience & Adaptation, Ecosystem Services Improvements, Water Efficiency, Transportation Efficiency, Clean Energy, Energy Efficiency, Urban Heat Mitigation and Land Acquisition. This project will merge with Street Light LED Retrofit project (21004.1). In addition to the $250,000 funded in the 2024-2028 period, there is $250,000 requested in the unfunded list. Scheduled Implementation: Active Project The Climate Action Plan will be completed in Fall 2023. This CIP will allow for plan recommendations and policies to be implemented in years 2024 - 2028. Effect on Operations: Reduced cost associated with climate change impacts. Master Plan(s) Addressed: The Energy Action Plan is currently being replaced by a new comprehensive Climate Action Plan. The goal of the Climate Action Plan will be to inform future policies, programs, and actions undertaken by the City, and to assist the City in its efforts to remain resilient to the anticipated changes in the climate to preserve the quality of life for those who live, work, and play in Fayetteville. This CIP will assist with plan implementation. 88 Page 532 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Building Efficiency Improvements Division: Funding: Category: Rank: Description: Sustainability & Resilience (631) 4470 - Sales Tax Capital Improvement Other Capital Improvements N Project #: 15009 Project Cost 2024 $ 40,000 2025 50,000 2026 60,000 2027 70,000 2028 80,000 Total $ 300,000 This project consist of clean energy, energy efficiency, weatherization and water conservation improvements to City properties. It includes clean and renewable energy projects, repair/replacement of inefficient HVAC equipment, lighting upgrades, insulation & window repair/replacement, electric vehicle charging station work and water efficiency projects. Scheduled Implementation: Active Project Improvements with the greatest payback will be completed first. In 2021 the City began working with Johnson Controls to implement energy and water efficiency project in City buildings. In 2022 some city buildings were cut from the Energy Service Performance Contract with Johnson Controls. These building improvement projects will be ongoing as part of proactive maintenance on city buildings. Effect on Operations: Reduced utility cost and maintenance costs and time spent repairing outdated equipment. Master Plan(s) Addressed: In January 2018 City Council Adopted the first Energy Action Plan. One of the main goals of this plan is to achieve 3% annual reducing in overall energy usage in buildings. Building Efficiency Improvement funds are the primary funding source for projects that reduce energy use in the existing building stock. The City is currently updating the Energy Action Plan with a Climate Action Plan. 89 Page 533 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) PD Shooting Range Decommissioning Sustainability & Resilience (631) 4470 - Sales Tax Capital Improvement Other Capital Improvements 3 Project #: 00000 Project Cost 2024 $ 100,000 2025 150,000 2026 - 2027 - 2028 - Total $ 250,000 This project will fund design and construction of lead remediation/stabilization and fill for the old Police Department shooting range near the Happy Hollow Complex. An earthen embankment has been used for many years as the backstop at the PD shooting range. The embankment which is located adjacent to the West Fork of the White River has tested positive for lead contamination. In addition to the $250,000 funded in the 2024-2028 period, there is $100,000 requested in the unfunded list. Scheduled Implementation: Active Project Lead remediation design would be completed in 2024 and remediation/stabilization construction and site fill would be completed in 2025/2026. Effect on Operations: No impact on Operations Master Plan(s) Addressed: Reduction of lead contamination will help address Climate Action Plan Goals and reduce exposure and potential contamination of NWA's drinking water supply. 90 Page 534 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Public Art Commission Plan Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 1 Project #: 00000 Description: Project Cost 2024 $ 155,000 2025 50,000 2026 150,000 2027 55,000 2028 30,000 Total $ 440,000 This new project seeks to enhance the cultural and artistic vibrancy of various public spaces across the community. The project includes a variety of public art installations including sculptures, murals and infrastructure to support performing art with budgets ranging from $75,000 to $250,000 each. Each project is designed to inspire a sense of wonder, curiosity, and interaction, while also reflecting the unique identity and character of the community. The projects will be completed over the next 5 years, with artists and the community working together to ensure that the artwork meets all relevant safety and aesthetic standards. These projects are expected to create a sense of community pride and engagement, as residents will have multiple public artworks to appreciate and enjoy for years to come. In addition to the $440,000 funded in the 2024-2028 period, there is $460,000 requested in the unfunded list. Scheduled Implementation: New Project Request 2024- Ramble Parking Structure Art Installation-$250,000, Underwood Park Interactive Art Installation - $250,000, Ramble Civic Plaza Art Installation- $75,000 2024-2028-Nelson Hackett Blvd Murals $150,000 ($30,000 annually for 5 years) 2026- South Fayetteville Art Commission- $50,000, Lake Fayetteville Art Commission, $50,000, Ramble Art Commission $75,000 Effect on Operations: The commissions will have minimal impact on operations, only requiring infrequent maintenance of installations. Master Plan(s) Addressed: The recently adopted Park and Recreation System Master Plan priorities state that creative placemaking is a priority and these projects aim to enhance the community's parks and public spaces by celebrating the region's unique culture, arts, and music, and providing gathering spaces and amenities for community members. Goals achieved in these projects include celebrating the community's heritage and surrounding landscape, improving parks to enhance comfort and gathering opportunities, partnering with organizations to support programming and events in the parks system, and integrating art into public spaces. The project seeks to create engaging, welcoming, and vibrant public sphere that reflects the community's identity and values while providing recreation and enjoyment for all. 91 Page 535 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Cultural Planning and Creative Placemaking Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 2 Project #: 00000 Description: Project Cost 2024 $ - 2025 - 2026 - 2027 400,000 2028 - Total $ 400,000 Cultural Planning and Creative Placemaking projects aim to enhance the community's cultural and artistic vibrancy through community -driven planning and creative placemaking. Extensive research and analysis identify community needs and assets, leading to a comprehensive plans and creative activations of public spaces to foster social connections, and enhance the community's overall quality of life. By engaging residents and stakeholders, the projects reflect the community's unique identity, needs, and values. These projects represent an innovative approach to enhancing the community's cultural and artistic vibrancy, transforming public spaces, creating economic opportunities, and fostering community pride and engagement. Projects may include art installations, performances, etc. Scheduled Implementation: New Project Request The Bicentennial Place -Keeping Civic Identity Art Project will engage the public in surveys about the bicentennial and seek proposals from artists for public art installations across the city to celebrate the bicentennial in 2028-2029. The project will enhance cultural and artistic vibrancy, celebrate shared heritage, highlight lesser -known narratives, and create community pride. The program will take two years with multiple installations and activations across the city. Effect on Operations: The Cultural Planning and Creative Placemaking Program will not have an effect on operations. Master Plan(s) Addressed: The recently adopted Park and Recreation System Master Plan priorities state that creative placemaking is a priority and these projects aim to enhance the community's parks and public spaces by celebrating the region's unique culture, arts, and music, and providing gathering spaces and amenities for community members. Goals achieved in these projects include celebrating the community's heritage and surrounding landscape, improving parks to enhance comfort and gathering opportunities, partnering with organizations to support programming and events in the parks system, and integrating art into public spaces. The project plan seeks to create engaging, welcoming, and vibrant public sphere that reflects the community's identity and values while providing recreation and enjoyment for all. 92 Page 536 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Arts and Culture Equipment and Infrastructure Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 3 Project #: 00000 Project Cost 2024 $ - 2025 - 2026 - 2027 - 2028 65,000 Total $ 65,000 Capital purchases of equipment that support arts infrastructure, such as a dance floors, lights, staging, projectors, stage platforms and sound equipment will promote the development of visual and performing arts —providing a valuable resource for community, improving economic vitality, and fostering civic pride and engagement. Investing in artistic infrastructure is a positive step towards enhancing the community's cultural and artistic vibrancy, creating a more attractive environment for residents and visitors, and promoting community well-being. Scheduled Implementation: New Project Request 2028-Harlequin brand sprung dance floor purchase for dance programming at the Civic Plaza/Upper Ramble to begin in Spring of 2028. Effect on Operations: Acquisition of the dance floor will have minimal impacts on operations and will be absorbed into routine maintenance. Master Plan(s) Addressed: The recently adopted Park and Recreation System Master Plan priorities state that creative placemaking is a priority and this project will allow for broader partnerships with organizations and provide infrastructure to support programming and events in the parks system especially with the University of Arkansas and other arts organizations. Infrastructure will also support active programming that brings people to their parks for art, events, programs, recreation and community by providing safe surface for recreational dance. 93 Page 537 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Aquatic Facility Feasibility Study Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 4 Project #: 00000 Project Cost 2024 $ 100,000 2025 - 2026 - 2027 - 2028 - Total $ 100,000 The Wilson Park Pool is over 95 years old and does not have modern aquatic amenities such as large slides, zero -depth entry, a lazy river, or shade structures that are requested by the public. The Aquatic Feasibility Study would assess the demand for a new aquatic facility, determine an appropriate location, and provide cost estimates for construction and annual operational costs. Scheduled Implementation: New Project Request The Aquatic Facility Feasibility Study is to be completed in 2024. Effect on Operations: The Aquatic Feasibility Study will not have any budgetary effect on operations. Master Plan(s) Addressed: Active and Well Goal C3: Improve existing properties and anticipate the need for undeveloped parks for completion. Initiate a study to provide an updated aquatic facility. Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements. Evaluating the city for a new facility was a high priority coming out of the new master plan. 94 Page 538 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Forestry and Outreach Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 11 Project #: 22002 Project Cost 2024 $ 150,000 2025 250,000 2026 395,000 2027 395,000 2028 400,000 Total $ 1,590,000 The people of Fayetteville have placed a high priority on protecting and maintaining the city's Urban Forest. This funding is primarily targeted at planting approximately 1000 new and replacement trees throughout the city annually. Funds will also be used to support plantings, such as supplies, irrigation and watering. Additionally, outreach efforts such as Celebration of the Trees and Invasive Plant Bounty, which was funded in 15012.1, are requested to be moved to this account, leaving project 15012.2 in Park Maintenance. In addition to the $1,590,000 funded in the 2024-2028 period, there is $380,000 requested in the unfunded list. Scheduled Implementation: Active Project This work will be carried out on an annual basis and will include planting and maintaining trees and outreach efforts. New trees require frequent watering, and in drought conditions, this can be demanding. Generally, after the third year a tree becomes more established, but in drought, three years of trees must be watered. Programs such as Celebration of the Trees have been annual events for many years and will continue to be offered annually. Effect on Operations: This project will not have an impact on operations. This amount of plantings can be managed with existing staff; however, if additional tree plantings are recommended by the Urban Forestry Master Plan that is in progress, additional resources will be needed in the future. Master Plan(s) Addressed: This project meets goals identified in multiple City planning documents. The Urban Forestry Master Plan, mandated by code, illustrates that we are losing canopy and planting efforts are needed to maintain and increase canopy in the city. The Park System Master Plan has goals revolving around maintaining green environments in the city that provide contact with nature and provide multiple ecosystem benefits. The Energy Action plan also calls for a strong Urban Forest to help offset increases in urban temperatures expected with climate change. The planting efforts this project supports helps the city meet the goals identified in these plans and others that strive to maintain and increase the quality of life in the city. 95 Page 539 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Lights of the Ozarks Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 1 Project #: 02001 Project Cost 2024 $ 25,000 2025 25,000 2026 27,000 2027 27,000 2028 30,000 Total $ 134,000 Description: EXISTING PROJECT TO BE MOVED TO 521 - The Lights of the Ozarks display is a Fayetteville tradition that spans nearly 30 years. Experience Fayetteville helps the City purchase lights each year. This project pays for lift rentals and other electrical supplies needed to install the display each year. Scheduled Implementation: Active Project This is an annual project. Installation of the lights begins in October of each year and are removed in January. Effect on Operations: This project requires significant amounts of staff time. Approximately 6 weeks in the fall and 2 weeks in the winter. No additional operational funding is required. Master Plan(s) Addressed: 96 Page 540 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Park Maintenance & Improvements Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 3 Project #: 00000 Project Cost 2024 $ 200,000 2025 350,000 2026 400,000 2027 425,000 2028 550,000 Total $ 1,925,000 NEW PROJECT REQUEST FOR 521 - In the past, there was no emphasis or funding mechanism to repair, replace, or refurbish aging park infrastructure including park fences, court surfaces, lighting, sidewalks, piers, boardwalks, restrooms, pavilions, scoreboards, etc. These are large scale projects that exceed the funding capabilities of the normal operating budget and need to be addressed to avoid large scale deferred maintenance projects that result in inferior or dilapidated facilities and amenities that will require a total rebuild and major funds to remedy. This will be an ongoing project with the scope of work addressed annually. In addition to the $1,925,000 funded in the 2024-2028 period, there is $575,000 requested in the unfunded list. Scheduled Implementation: New Project Request 2024- Lake Fayetteville Fishing pier and boat ramp replacement, YRCC retaining wall, Gulley & Wilson Security Cameras, Lewis Fencing; 2025-White River Fencing and LED light conversion; 2026- Gary Hampton LED light conversion & Security cameras; 2027- Bryce Dog park turf replacement, security cameras, Kessler Soccer fencing, Hampton Shade structures, Veterans LED conversion; 2028-Walker Tennis resurfacing and fence replacement, Gary Hampton Fencing Replacement, North Shore restroom remodel. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services, and maintenance. Strategy (b) Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. This project would directly address and meet this goal and strategy. 97 Page 541 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Playground Improvements Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements al Project #: 00000 Project Cost 2024 $ - 2025 - 2026 - 2027 - 2028 400,000 Total $ 400,000 NEW REQUEST FOR 521 - Our Park system currently has 29 Playgrounds. The average life span of a playground is around 20 years. Many of our playgrounds were built in the late 90's and early 2000's. Currently there is no replacement plan for these playgrounds and were are beginning to have significant wear and failure of components which presents a safety hazard for children and a maintenance burden for the division. This project creates a life -cycle replacement plan and allows for the replacement of 2 playgrounds per year to maintain safety standards and to improve the quality of our aging infrastructure. In addition to the $400,000 funded in the 2024-2028 period, there is $1,800,000 requested in the unfunded list. Scheduled Implementation: New Project Request Two playground replacements per year in the following locations: 2024 - Lake Fayetteville Softball and Veterans Park (Veterans park playground will require addtl funds due to its larger size.) 2025 - Greathouse & Walker Park (Walker park playground will require addtl funds due to its larger size.) 2026 - Gordon Long & Bayarri Park 2027 - Finger Park and YRCC 2028 - Harmony Pointe & Salem Park Effect on Operations: This project should have a positive effect on staff time for operations but have no operational budget impact. Master Plan(s) Addressed: Theme Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services and maintenance. Strategy B Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. 98 Page 542 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Park Maintenance Office & Shop Renovation Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements I: Project #: 00000 Project Cost 2024 $ 200,000 2025 150,000 2026 150,000 2027 150,000 2028 - Total $ 650,000 NEW REQUEST FOR 521 - With the restructure of Park Maintenance into Public Works and with Parks, Natural Resources, and Cultural Affairs moving to the old Police HQ, and with Traffic moving to the old Police FLERS building, the existing Park Office needs renovation to accommodate Park Operations Staff and the efficient use of newly available space vacated by other departments. An outside equipment and dry storage shed is also needed to prolong the life of equipment and store materials and topsoil out of the weather. Scheduled Implementation: New Project Request 2024- Office interior upgrades (offices & conference room, walls, flooring, etc), generator & electrical service improvements for office and slab for equipment storage 2025- Office interior upgrades (additional restroom, wash room, etc) & Equipment and Material Storage building 2026- Office entry & furniture upgrades & Enclosed Equipment building 2027- Office exterior upgrades (paint, roofing, etc) and repave parking and equipment area Effect on Operations: This project will improve the efficiency of Park Operations Division but should have no increased operational expense. Master Plan(s) Addressed: Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements Invest in adequate facilities and equipment for staff Construct a covered equipment and material storage area. 99 Page 543 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Park Paving Improvements Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 6 Project #: 16004 Description: Project Cost 2024 $ 120,000 2025 125,000 2026 130,000 2027 135,000 2028 140,000 Total $ 650,000 EXISTING PROJECT TO BE MOVED FROM 520 to 521 - There are many parking lots within City Parks for park and trailhead parking. These parking lots need routine maintenance for surfacing repairs, resurfacing treatments, restriping, wheel stops, etc. Because of the size of the parking lots and number of lots needing annual attention, these annual repairs and associated costs can be significant, requiring capital improvement funds. Scheduled Implementation: Active Project This is an annual project to repair parking lots based on visual assessments and PCI analysis. 2024- Lake Fayetteville 2025 - Walker Park 2026 - Wilson Park 2027 - Lewis Park 2028 - Gary Hampton Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Theme Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services and maintenance. Strategy B Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. 100 Page 544 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Park Safety & ADA Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 7 Project #: 15011 Project Cost 2024 $ 30,000 2025 30,000 2026 30,000 2027 30,000 2028 30,000 Total $ 150,000 Description: EXISTING PROJECT TO BE MOVED FROM 520 to 521 - This longstanding project covers unexpected safety and/or ADA issues that come up which need to be corrected immediately. Scheduled Implementation: Active Project This is an annual project that is addressed as issues arise that affect safety or accessibility. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: 101 Page 545 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Natural Resources Management Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements A Project #: 15012 Project Cost 2024 $ 20,000 2025 50,000 2026 50,000 2027 50,000 2028 50,000 Total $ 220,000 EXISTING PROJECT TO BE SPLIT BETWEEN 520 and 521 - Urban Forestry and Park Maintenance have shared this project in the past. With the restructure and new Park Operations Division, this project needs to be split. The Native Grass sub project 15012.2 needs to be part of Park Operations. In addition, Parks Natural Resources & Cultural Affairs will develop a Natural Resource Management Plan in 2024. Funds need to be added in 2025 and forward to implement the plan which will be the management of the forested areas (approx. 3000 acres) within our Park system. These funds will be used for invasive plant removal, prescribed burns, etc. Scheduled Implementation: New Project Request The Native Grass project is annual. The forestry management would begin in 2025 as the Natural Resource Management Plan implementation begins. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Parks Master Plan - Multiple goals, such as Nature Connection, Goal Al: Increase recreational opportunities in nature, lakes, and streams and Resilient Natural Systems Theme:, Theme Stewardship and Maintenance Goal 62: Prioritize existing park and facility improvements ... Resilient Natural Systems Theme, Goal E3: Enhance the ecological performance of existing parks and natural land properties. 102 Page 546 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Artificial Turf Improvements Division: Funding: Category: Rank: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 9 Project #: 00000 Project Cost 2024 $ - 2025 - 2026 - 2027 400,000 2028 400,000 Total $ 800,000 Description: NEW PROJECT FOR 521 - In 2019, Gary Hampton received artificial turf on the infields. In 2020, fields 1-4 at Kessler received artificial turf. In 2022, field 5-8 at Kessler and the homeplate and pitching areas at White River received artificial turf. Lake Fayetteville is scheduled to receive artificial turf later this year, 2023. The artificial turf drains exceptionally well and has decreased rainouts for tournaments and league play. It has also increased field availability year round. This has been a great asset for park patrons, however, this increased play wears out the turf and will require a replacement schedule. The turf has an 8 year warranty and will probably need to be replaced when the warranty expires due to the high volume of play. This project plans for the life cycle replacement of the turf as the 8-year warranties expire to ensure funds are available when needed to keep the fields in good condition. Scheduled Implementation: New Project Request Gary Hampton will need replacement in 2027 and Kessler fields 1-4 in 2028. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Parks Master Plan - Theme Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services and maintenance. Strategy B Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. 103 Page 547 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Trash Removal Services - Unsanctioned Camps Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 10 Project #: 00000 Project Cost 2024 $ 300,000 2025 300,000 2026 300,000 2027 300,000 2028 300,000 Total $ 1,500,000 NEW PROJECT FOR 521 - The homeless population continues to increase and unsanctioned camps on City, UA, and private property along the trail system have generated many complaints. The City Council approved $150,000 in 2023 to pay for a contractor to remove trash from unsanctioned camps along the trail. There is also much debris in the creeks adjacent to the trail that is beyond the capacity of our current contractor to clean. A bid or RFP will need to be issued to hire a contractor to clean and remove trash from the creeks. This project will fund contractors to continue cleanup along the trail system and add a contractor to clean up in the creeks. A continued funding of the $150,000 for trash removal from unsanctioned camps and another $150,000 is requested for the creek cleanups annually. Scheduled Implementation: New Project Request This will be an annual project to hire contractors to remove trash from unsanctioned camps and creeks along the trail system and within the park system. Effect on Operations: This project will allow trash to be removed from unsanctioned camps and in creeks along the trails and parks utilizing a contractor and not utilizing staff and pulling them from normal duties. No additional operational funding is required. Master Plan(s) Addressed: Parks Master Plan - Stewardship and Maintenance Goal 134: Support the use and safety of all in parks, reducing use conflicts and partnering with service providers. a.Work with other city departments to develop strategies to manage user conflicts with park visitation including unhoused people. Coordinate a response with law enforcement and social services. c. Address littering concerns in parks through partnerships with law enforcement, volunteer groups, and coordination with the city's litter mitigation program. 104 Page 548 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Ballistic Protection Replacement Division: Funding: Category: Rank: Description: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 1 Project #: 13011 Project Cost 2024 $ 35,000 2025 168,000 2026 40,000 2027 46,000 2028 185,000 Total $ 474,000 This project provides funding for the replacement of expired bulletproof ballistic vests for our officers and members of our Emergency Response Team (ERT). This project is a critical funding component of officer safety for our sworn personnel. Members of ERT are called upon to deal with dangerous situations above that of every day police officers. The team requires additional ballistic protection to ensure mission safety. Additional ballistic protection equipment funded in this project include active shooter kits for each patrol vehicle, ballistic plates for additional penetration resistance to our ballistic vests, and ballistic shields and helmets for both patrol vehicles and ERT members. Scheduled Implementation: Active Project The annual funding schedule is based on the expiration dates of our existing ballistic protection equipment and a projection of new officers being placed into service for the Department. Effect on Operations: This project has no effect on operations funding. Master Plan(s) Addressed: 105 Page 549 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Weapons Replacements Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 2 Project #: 15013 Description: Project Cost 2024 $ 90,000 2025 421,000 2026 36,000 2027 - 2028 - Total $ 547,000 This project provides funding for the replacement of end of life weapons used by the police department including handguns, rifles and shotguns. The police weapons are necessary pieces of equipment for officers as an ultimate life-saving tool. The police department issued duty handgun is currently a Glock .40 caliber handgun. The replacement of the current duty handguns covers associated accessories for the pistols, including but not limited to optics, lights, sights, and holsters. The addition and replacement of the current patrol rifles and shotguns will bring the department to an optimal number of rifles for adequate patrol operations. The purchase of patrol rifles and shotguns covers associated accessories for the rifles, including but not limited to optics, lights, sights, and slings. Scheduled Implementation: Active Project Police duty handguns are replaced on a seven-year to ten-year life cycle, which is dependent on maintenance issues and inventory available for purchase. The seventh -year of the current life cycle for our duty handguns will be in 2024 with replacement scheduled for first quarter 2025. Patrol rifles and shotguns will reach end of life in 2023 and scheduled replacement in first quarter 2024 to meet the needs of our patrol officers. Effect on Operations: This project is essential for police officers to effectively and safely perform their job function, and may have slight effect on operational funding based upon on -going ammunition costs and quantity needs reviewed annually during our budget process. Master Plan(s) Addressed: 106 Page 550 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Police Unmarked Vehicles Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 3 Project #: 06003 Project Cost 2024 $ 175,000 2025 140,000 2026 175,000 2027 140,000 2028 175,000 Total $ 805,000 This project is to purchase unmarked vehicles that are a necessity for an effective police department. The department utilizes unmarked vehicles for a variety of tasks including gathering intelligence for investigations of narcotics, theft, vandalism, domestic terrorism, and civil disobedience, conducting pre -raid intelligence for the deployment of the Emergency Response Team; conducting alcohol enforcement patrols, and any activity that must be kept covert to be effective. The Department is recommending a three year replacement for vehicles used in undercover capacities and a five year replacement for vehicles used in an unmarked capacity. During undercover investigations, the same vehicles are used to affect arrests and to conduct surveillance making it necessary to replace these vehicles on a more frequent basis. Scheduled Implementation: Active Project Replacement of unmarked and/or covert vehicles are as follows: 2024 - 5 vehicles 2025 - 4 vehicles 2026 - 5 vehicles 2027 - 4 vehicles 2028 - 5 vehicles Effect on Operations: These are replacement vehicles, the only effect on operational expense would be change in market cost for operation and maintenance. Master Plan(s) Addressed: 107 Page 551 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Firing Range Improvements Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 4 Project #: 22001 Project Cost 2024 $ 50,000 2025 15,000 2026 40,000 2027 15,000 2028 50,000 Total $ 170,000 Description: This project provides funds for the annual maintenance and cleaning of the new police department indoor firing range. Maintenance includes a professional range cleaning bi-annually, annual professional cleaning contracts, air filter purchases, and mining of lead. Scheduled Implementation: Active Project 2024 - Purchase of filters and professional deep cleaning 2025 - purchase filters and annual cleaning 2026 - purchase of filters and professional deep cleaning 2027 - purchase filters and annual cleaning 2028 - purchase filters, professional deep cleaning, and mining of lead Effect on Operations: This project is essential for police officers to safely train in the new indoor range facility. Master Plan(s) Addressed: 108 Page 552 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Citywide Radio System Replacement Division: Funding: Category: Rank: Description: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 5 Project #: 18013 Project Cost 2024 $ - 2025 - 2026 100,000 2027 150,000 2028 100,000 Total $ 350,000 The City Radio project was completed in 2011. Radio Systems typically after several years, start experiencing problems with equipment failures due to the age of the equipment. It's not unusual to begin having problems acquiring parts as the system degrades. These systems are costly, and it is important to plan for these future replacements. The Arkansas Wireless Information Network (AWIN) handles the maintenance of the radio system equipment located at the tower sites. The City is responsible for any expansions to the system, backup equipment and the dispatch center related equipment. In addition to the $350,000 funded in the 2024-2028 period, there is $250,000 requested in the unfunded list. Scheduled Implementation: Active Project Implementation date is to be determined as the needs of the system dictates. Effect on Operations: New radio equipment will initially be covered under warranty and then added to the radio maintenance contract after the warranty expires if applicable. Master Plan(s) Addressed: 109 Page 553 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Radio Replacement Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 6 Project #: 20004 Description: Project Cost 2024 $ 2025 400,000 2026 1,297,000 2027 - 2028 - Total $ 1,697,000 This project is to replace all police public safety radios ten years old or older. Motorola has issued an "Intent to Cancel" notice for APX 6000 and 6000XE AN radios. The majority of public safety radios which were purchased in 2011 are included in this notice. Field support will end December 2023. These radios also have outdated software versions which are proving incompatible with some of the new accessories such as batteries. Scheduled Implementation: Active Project This project will be implemented immediately upon approval. It might take several months to complete due to supply chain issues. Effect on Operations: These radios have a five year warranty period. Master Plan(s) Addressed: 110 Page 554 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Public Safety Equipment Division: Funding: Category: Rank: Description: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 7 Project #: 22007 Project Cost 2024 $ 430,000 2025 480,000 2026 480,000 2027 480,000 2028 480,000 Total $ 2,350,000 This project provides for the replacement of the police body worn camera (BWC) system, digital mobile video recorder (DMVR), the taser conducted energy weapons (Taser), and the interview room video recorder systems for the police department. BWC's, DMVR's and tasers are an important component to police operations providing transparency of department actions to the public, allowing for review of uses of force, and ensuring accurate evidence collection for prosecution. All sworn officers are equipped with a BWC. All marked units are equipped with a DMVR. Tasers are one of the less lethal weapons utilized by sworn officers. All components, BWC, DMVR, interview room video recorders and tasers are supplied by Axon in a public safety equipment package that was approved in September, 2022, by resolution 216-22. Scheduled Implementation: Active Project BWCs were replaced in October of 2022, with upgrades every thirty months. DMVRs will begin transitioning from our current vendor to Axon in the summer of 2023. Tasers will be upgraded to the latest platform according to the current contract in place. Interview room systems have been installed in the new police headquarters building. Effect on Operations: There is no effect to ongoing operations. Master Plan(s) Addressed: 111 Page 555 of 666 Project Title: Division: Funding: Category: Rank: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Police Specialized Equipment Police (200) 4470 - Sales Tax Capital Improvement Police Improvements H Project #: 02062 Project Cost 2024 $ 60,000 2025 37,000 2026 76,000 2027 8,000 2028 8,000 Total $ 189,000 Description: This project is to replace various outdated and/or malfunctioning equipment used during police operations. Examples of this equipment include traffic control equipment, e-bicycle replacement, radar units, automated external defibrillators (AED), crisis negotiation equipment, training equipment and other items used in police operations. This type of project is necessary to the efficient, ongoing, and safe operations of the police department. Detailed information attached. In addition to the $189,000 funded in the 2024-2028 period, there is $204,000 requested in the unfunded list. Scheduled Implementation: Active Project 2024: E-bicycles, traffic control equip, anti -vehicle barrier equip, crisis negotiation equip, training equip, AED/CPR equip, radar replacement 2025: traffic control equip, crisis negotiation equip, training equip, AED/CPR equip, radar replacement 2026: E-bicycles, traffic control equip, crisis negotiation equip, AED/CPR equip, radar replacement 2027: traffic control equip, AED/CPR equip, radar replacement 2028: traffic control equip, AED/CPR equip, radar replacement Effect on Operations: There is no effect on operations associated with this project. Master Plan(s) Addressed: 112 Page 556 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Police Technology Improvements Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 9 Project #: 06002 Project Cost 2024 $ 421,000 2025 66,000 2026 140,000 2027 384,000 2028 234,000 Total $ 1,245,000 This is an ongoing project for the replacement of end of life, obsolete or malfunctioning information technology including network servers and equipment, desktop computers, software, printers, and other peripheral equipment based on the City's Information Technology Division replacement schedule. Scheduled Implementation: Active Project The requested money covers the desktop life -cycle plan, currently set to replace all desktops every 5 years. This will also cover network device purchases such as virtual servers, wireless access points, barcode scanners and security cameras. Also included are any peripheral equipment needs, such as network printers, and any general computing items. Effect on Operations: This project should not have an effect on operations; however, without scheduled replacement, Information Technology Division suggests an increase to their personnel to maintain outdated equipment. Master Plan(s) Addressed: 113 Page 557 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Central Dispatch Improvements - Live 911 Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 10 Project #: 00000 Description: Project Cost 2024 $ 28,000 2025 - 2026 - 2027 - 2028 - Total $ 28,000 Live 911 is a software solution that allows units in the field to monitor the location and audio of incoming 911 emergency calls in real time. The geotagged call is provided to field personnel within a pre -determined radius. The audio is streamed from the 911 system to the officer's Mobile Data Terminal (MDT) via an internet browser. Responding units would be able to hear information gathered by the dispatcher in real time, rather than either reading it in the narrative of the call or awaiting the information to be given by the police dispatcher. Scheduled Implementation: New Project Request Implementation would begin as soon as funds are available. Effect on Operations: There would be an annual software and license fees of $19,500. This cost is based on 20 concurrent licenses. Master Plan(s) Addressed: 114 Page 558 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Facility Improvement Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 11 Project #: 02047 Project Cost 2024 $ 70,000 2025 25,000 2026 48,000 2027 25,000 2028 50,000 Total $ 218,000 Description: This project is for major improvement of police department and Central Dispatch facilities including but not limited to tower sites, substations, storage, security door lock systems, fueling station and expansion for the police facilities. In addition to the $218,000 funded in the 2024-2028 period, there is $594,000 requested in the unfunded list. Scheduled Implementation: Active Project Funding for on -going improvements and repairs are identified each year. Current planned improvements are: 2024 - communication tower sites HVAC replacement; PDHQ fuel pump; outdoor storage canopy; outfit and furnish new police substation 2025 - community room partition 2026 - communication tower sites HVAC replacement Effect on Operations: There is no effect on operations associated with the funding of this project. Master Plan(s) Addressed: 115 Page 559 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Marked Vehicle Expansion Division: Funding: Category: Rank: Description: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 12 Project #: 16007 Project Cost 2024 $ 110,000 2025 83,000 2026 86,000 2027 89,000 2028 92,000 Total $ 460,000 This project is to expand the take-home vehicle program. Eligibility for this program is based on an officer's seniority and requirement that he/she resides within the city limits. Benefits include: 1) The presence of marked patrol vehicles have a positive effect on crime prevention and community policing efforts and residents feel safer. 2) Take-home vehicles last longer due to officers' sense of ownership and the vehicles are not being used 24/7. 3) Officers with take-home vehicles are more readily available to respond to an emergency or critical incident. 4) Officers utilizing take-home vehicles will not need to spend approximately 30 minutes every shift loading and unloading required equipment and performing inspections for damage and contraband. 5) A take-home vehicle program is excellent for recruitment and retention of police officers, and it allows the department to compete with neighboring agencies in Springdale, Rogers, and Bentonville. Scheduled Implementation: Active Project This phase -in project will expand our patrol fleet with one vehicle per year for each year of the Capital Improvements Plan. Furthermore, a new police trail patrol vehicle is included for the 2024 funding year. Effect on Operations: Operational expenses will increase based on motor pool charges associated with each expansion vehicle. Master Plan(s) Addressed: 116 Page 560 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police K9 Replacement Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 13 Project #: 17005 Description: Project Cost 2024 $ 25,000 2025 25,000 2026 - 2027 - 2028 30,000 Total $ 80,000 This project is for the replacement of police canines that have reached retirement age in the coming years. Police canines are a critical support service to the police department. Canines are used to locate missing persons, articles or narcotics, and track fleeing fugitives. A replacement program must be anticipated for the canine program. Scheduled Implementation: Active Project Staff has scheduled to replace canines in the budget years of 2024, 2025 and 2028 based upon the current canine's ages. Historically, the police department has maintained three canine officers, but staffing has prevented our third canine from being placed in service. This funding will alleviate our canine shortage. Effect on Operations: The K9 program is an essential component of the police department as an effective tool to investigate crime, locate missing persons, and apprehend violent offenders. Master Plan(s) Addressed: 117 Page 561 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Equipment Replacement Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 14 Project #: 11006 Description: Project Cost 2024 $ 10,000 2025 10,000 2026 10,000 2027 10,000 2028 10,000 Total $ 50,000 This project provides for the replacement of operating equipment within all police facilities such as paper shredders, document scanners, uninterrupted power supplies, security/surveillance cameras, etc. Scheduled Implementation: Active Project The police department plans to replace all of the uninterrupted power supplies (UPS) in 2025. Effect on Operations: There are no effects on operation associated with this project. Master Plan(s) Addressed: 118 Page 562 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Gym Equipment Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 15 Project #: 13028 Description: Project Cost 2024 $ 10,000 2025 10,000 2026 10,000 2027 10,000 2028 10,000 Total $ 50,000 This project is to maintain and add gym equipment to the police department gym. Ongoing maintenance of the equipment and facility are vital to the health and wellness of employees. A maintained and adequate gym supports the City Wellness Committee's effort to provide a convenient and reliable facility in which to exercise. It decreases lost work due to injury, and it minimizes potential increases in health insurance premiums for the city and employees. Scheduled Implementation: Active Project Periodic review of gym equipment condition and employee needs will determine replacement and expansion schedule. Effect on Operations: There are no effects on operations due to the funding of this project. Master Plan(s) Addressed: 119 Page 563 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Cost Share / ROW / Intersection / Street Calming Division: Engineering (621) Funding: 4470 - Sales Tax Capital Improvement Category: Street Improvements Rank: 1 Project #: 02116 Project Cost 2024 $ 100,000 2025 100,000 2026 100,000 2027 100,000 2028 100,000 Total $ 500,000 Description: This project is for developer cost shares to complete street improvements associated with developments. These improvements are necessary but are not the full responsibility of the developer and provide for construction of miscellaneous street projects. This funding also pays for traffic calming installations per the Traffic Calming Policy and City Council Transportation Committee direction. Scheduled Implementation: Active Project This is an on -going project and is used to extend or enhance improvements to the transportation systems around development projects. Effect on Operations: Impact depends on which cost shares are accepted. Traffic calming installations are generally maintenance free but may include labor to reset locations that are dislodged by traffic, snowplowing, or other impacts. Master Plan(s) Addressed: Projects completed are generally enhancements to developments that create more complete transportation systems. These enhancements are beyond what would be expected of developers, but are necessary for the general benefit of the City. Projects that have been completed include sidewalks, trails, intersection improvements, signalization, etc. Therefore the livable transportation system goal of the City 2040 Plan is addressed, along with general goals of other transportation plans. Traffic Calming initiatives further traffic and pedestrian safety by reducing vehicle speeds in neighborhoods. 120 Page 564 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Trail Development Division: Funding: Category: Rank: Description: Transportation Services (410) 4470 - Sales Tax Capital Improvement Trail Improvements 3 Project #: 02016 Project Cost 2024 $ 1,500,000 2025 1,550,000 2026 1,600,000 2027 1,750,000 2028 1,900,000 Total $ 8,300,000 This program provides funding for the development of paved trails based on the adopted Active Transportation Plan and has been instrumental in the development of our 53-mile network of shared use paved trails by funding labor, materials and equipment for a nine -member construction crew within the Transportation Division of the Public Works Department. All aspects of the development of approximately 2 miles of new paved trails each year and growing trail pavement maintenance and replacement needs are included in the program. In recent years, construction costs have increased by $160,0000 for materials, $42,985 for labor costs and $13,396 motor pool. Property acquisition costs have also increased significantly with property values. To accomplish the current rate of trail construction and keep up with ever increasing maintenance needs, an additional $250,000 is required in the 2024 CIP. Going forward a 10% annual increase through 2028 is necessary to accomplish the program goals. In addition to the $8,300,000 funded in the 2024-2028 period, there is $2,386,000 requested in the unfunded list. Scheduled Implementation: Active Project The Active Transportation Advisory Committee and the Transportation Committee have approved a 5-year trail construction plan that include the completion of the Mission Blvd. Trail, Old Farmington Trail, Clabber Creek Trail, Owl Creek Trail, Hamestring Creek Trail, Shiloh Trail, and St. Paul Trail. The proposed increase in the funding amount for this program is necessary to provide enough funding to construct the trails outlined in the plan and keep up with the rising costs for construction. Effect on Operations: Immediate maintenance costs include replacing missing/damaged signs, removing leaves, mud, gravel, new vegetation, fallen trees, graffiti, litter and debris, repainting worn pavement markings, trimming trees, shrubs and grass to maintain sight distance, and general maintenance of amenities such as picnic tables, kiosks, and benches. Utilities cost increases as lighting is added. Long term maintenance costs include pavement repair and repairing eroded areas. The Active Transportation Plan has a primary goal to connect all of Fayetteville residents to within a 10- minute walk or 3-minute bicycle ride to a shared use paved trail. The Trail Development CIP program with the in-house trail construction crew has been instrumental in creating over 53 miles of shared use paved trails in Fayetteville. As this network ages, maintenance costs will increase and need to keep up with the public expectations, while continue to close gaps and connect more people. 121 Page 565 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: In -House Pavement Improvements Division: Funding: Category: Rank: Description: Transportation Services (410) 4470 - Sales Tax Capital Improvement Transportation Improvements 1 Project #: 02052 Project Cost 2024 $ 2,000,000 2025 2,300,000 2026 2,200,000 2027 2,700,000 2028 2,900,000 Total $ 12,100,000 This project provides resources for the systematic overlay of existing streets and includes curb cuts, curb and guttering, pavement striping, and preparation costs for overlays. The goal of this project is to overlay a minimum of 9 miles of asphalt each year. Overlaying each street within a 15 year cycle is intended to optimize the longevity of roadways and minimize significant maintenance requirements resulting in fewer complete renovations at a substantially greater cost. In addition to the $12,100,000 funded in the 2024- 2028 period, there is $1,400,000 requested in the unfunded list. Scheduled Implementation: Active Project Transportation reviews the need for street overlays in the latter part of each year and presents a recommendation to the Street Committee. The Street Committee presents its recommendation to City Council for its approval by resolution. Effect on Operations: Newly paved streets have no immediate effect on operations. Maintenance costs increase as streets age and deteriorate. The costs for asphalt patching, crack sealing, and street striping will occur. As more bike lanes and bicycle facilities enhancements are made the costs for maintaining roadway markings will also increase. Master Plan(s) Addressed: 122 Page 566 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Sidewalk Improvements Transportation Services (410) 4470 - Sales Tax Capital Improvement Transportation Improvements N Project #: 02053 Project Cost 2024 $ 750,000 2025 1,050,000 2026 1,000,000 2027 1,150,000 2028 1,200,000 Total $ 5,150,000 This project is to provide funding to improve the connectivity of the sidewalk system by constructing new and repairing existing sidewalks. In addition to the $5,150,000 funded in the 2024-2028 period, there is $350,000 requested in the unfunded list. Scheduled Implementation: Active Project Transportation reviews sidewalk needs in conjunction with the street overlay program on a yearly basis. The annual work plan is presented to City Council for its approval by resolution. Effect on Operations: Construction of new sidewalks will not immediately result in additional operating costs. Pressure washing, resealing, and other maintenance to existing sidewalks will increase the cost of materials/supplies. Master Plan(s) Addressed: The Active Transportation Plan provides a guide for implementation of future bicycle and sidewalk infrastructure and improving connectivity throughout the existing network. 123 Page 567 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Traffic Signal Improvements Division: Funding: Category: Rank: Description: Transportation Services (410) 4470 - Sales Tax Capital Improvement Transportation Improvements 4 Project #: 02063 Project Cost 2024 $ 150,000 2025 150,000 2026 150,000 2027 150,000 2028 150,000 Total $ 750,000 This project provides funding for the installation of new traffic signals, upgrades, replacement of UPS back-up system batteries and the reflective sign material mandated by the latest version of the FHWA Manual on Uniform Traffic Control Devices (MUTCD). All these functions are to enhance the safety and movement of pedestrians and vehicles throughout the city. New signal locations are determined as warranted by specific guidelines contained in the MUTCD. Upgrades are to provide more efficient operation by reduced travel time/delay, decreased exhaust emissions and increased safety. UPS system requires complete replacement of all batteries every four years to remain reliable in the event of power interruptions. The sign material is to meet the minimum levels of reflectivity set forth in the MUTCD for night time visibility. Scheduled Implementation: Active Project Tentative and/or scheduled traffic signal installations include Steamboat Dr & Wedington Dr, Gregg Ave & Maple St, Sang Ave & Deane St, Van Asche Dr & Howard Nickell Rd, Martin Luther King Jr Blvd & Beechwood Ave, 15th St & Razorback Rd, and North St & Mission Blvd rebuild. Effect on Operations: The installation of new traffic signals will result in increased utility and maintenance costs. Master Plan(s) Addressed: 124 Page 568 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Wireless Traffic Signal Control Division: Transportation Services (410) Funding: 4470 - Sales Tax Capital Improvement Category: Transportation Improvements Rank: 5 Project #: 15018 Project Cost 2024 $ 42,000 2025 42,000 2026 42,000 2027 42,000 2028 42,000 Total $ 210,000 Description: This project is on -going and provides for the implementation of a wireless Ethernet communication system for traffic signals (both data and video). Scheduled Implementation: Active Project Implementing a wireless Ethernet communication system to existing traffic signals is on -going. Any new installations will be compatible with the network at initial construction. Effect on Operations: This project allows a central location the ability to monitor and make changes in order to decrease traffic delays and increase public safety. Master Plan(s) Addressed: 125 Page 569 of 666 Project Title: Division: Funding Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Drainage Maintenance Transportation Services (410) 4470 - Sales Tax Capital Improvement Bridge & Drainage Improvements X Project #: 11021 Project Cost 2024 $ 50,000 2025 50,000 2026 50,000 2027 50,000 2028 50,000 Total $ 250,000 This project is to replace deteriorated or inadequate drainage structures or pipes to improve water flow and reduce localized flooding. Scheduled Implementation: Active Project Transportation works with the City's Engineering Division to identify and prioritize projects. Effect on Operations: Effect on operations will depend on specific projects but generally decreases costs by correcting problems and reducing recurring maintenance. Master Plan(s) Addressed: 126 Page 570 of 666 WATER AND SEWER FUND Page 571 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: PHOSPHORUS STANDARDS MANAGEMENT Division: Wastewater Treatment Plant (730) Funding: Category: Rank: Description: 5400 - Water and Sewer Wastewater Treatment Improvements 15 Project #: 10027 Project Cost 2024 $ 56,000 2025 58,000 2026 50,000 2027 50,000 2028 50,000 Total $ 264,000 This project supports efforts by the City operating independently or as a part of a federal or state grant program to phosphorus changes or other stream changes that affect water quality, regulations, or wastewater treatment plant discharge requirements. The City may join regional efforts coordinated through Northwest Arkansas Regional Planning, the Arkansas Natural Resources Commission, or the Environmental Protection Agency. Scheduled Implementation: Active Project Some projects that qualify for these funds typically grant matching. Some projects are for consulting fees. Effect on Operations: Issues involving phosphorus and other potential changes to stream standards and water quality standards have a direct impact on the costs needed to add (or avoid adding) additional processes at the treatment facilities. Master Plan(s) Addressed: 127 Page 572 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: PLANT PUMPS AND EQUIPMENT WWTP Division: Funding: Category: Rank: Description: Wastewater Treatment Plant (730) 5400 - Water and Sewer Wastewater Treatment Improvements 7 Project #: 02069 Project Cost 2024 $ 1,000,000 2025 1,000,000 2026 1,000,000 2027 1,000,000 2028 1,000,000 Total $ 5,000,000 This project allows WWTP personnel to adapt to the needs of the daily plant operation to maintain compliance with effluent discharge standards. Many pieces of the WWTP equipment are essential to the wastewater treatment process. The equipment may suffer catastrophic failure and become unusable with little advance warning. Equipment may need replacement due to its age. The plant cannot operate and continue to produce permit complying effluent without adequate equipment. Scheduled Implementation: Active Project The funding in this project needs to be increased. This additional funding will be provided by discontinuing project 17004. There is a major automation upgrade at the two WWTPs in 2026 and 2027 ($3,393,500). Effect on Operations: Keeping up with repairs in a timely fashion allows peak performance and necessary redundancy, which keeps the facilities in compliance with effluent discharges and all other aspects of its operations. Master Plan(s) Addressed: Facility Master Plan - This plan evaluates and addresses the entire wastewater treatment function. 128 Page 573 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WWTP BUILDING IMPROVEMENTS Division: Wastewater Treatment Plant (730) Funding: Category: Rank: 5400 - Water and Sewer Wastewater Treatment Improvements !- Project #: 02032 Project Cost 2024 $ 169,000 2025 300,000 2026 3,118,000 2027 300,000 2028 300,000 Tota 1 $ 4,187,000 Description: This project is for structural maintenance, repair, and replacement of the existing buildings, structures, or parts of each at the wastewater treatment facilities. This project will purchase the new biosolids dryer in 2026 after the 3 year drying as a service(DAAS)contract is complete ($2,818,400). Scheduled Implementation: Noland WWTP Electrical Upgrade Phase II $3,000,000 Effect on Operations: Active Project Efforts need to continue to replace obsolescent electrical equipment at the Noland WWTP. The components are aging, do not meet modern safety codes, and need frequent repair. Master Plan(s) Addressed: 129 Page 574 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) UPGRADE AND REPLACE LIFT STATIONS Water & Sewer Maintenance (720) 5400 - Water and Sewer Wastewater Treatment Improvements 9 Project #: 02068 Project Cost 2024 $ 338,000 2025 348,000 2026 300,000 2027 300,000 2028 300,000 Total $ 1,586,000 This project is to maintain the lift stations for the wastewater treatment plants. The lift stations provide a vital function in the overall treatment of wastewater. The stations are exposed to extreme wear conditions and must be upgraded routinely. Additionally, new developments within the City increases the flow to various stations requiring additional or higher capacity equipment. Scheduled Implementation: Active Project The Utility earmarks $150,000 each year for unforeseen equipment failure, and $150,000 each year for scheduled maintenance. The lift station on Earnest Lancanster Drive (Airport) has a scheduled upgrade as well. Effect on Operations: Lift stations are the backbone of the wastewater collection system to ensure the flow reached the treatment facilities. Master Plan(s) Addressed: Wastewater Collection Master Plan - This plan summarizes the requirements to handle future growth flows under peak design conditions. The improvements were analyzed using the design criteria for the City's sewer network to convey all flows while maintaining a level of surcharge not to exceed three feet below manhole rim elevations. The recommendations are designed to eliminate model predicted overflows and to reduce surcharge in the existing sanitary sewer collection system under current population conditions. This project addresses sewer capacity issues. 130 Page 575 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WASTEWATER TREATMENT WATER QUALITY IMPROVEM Division: Wastewater Treatment Plant (730) Funding: Category: Rank: Description: 5400 - Water and Sewer Wastewater Treatment Improvements c Project #: 13018 Project Cost 2024 $ 113,000 2025 116,000 2026 100,000 2027 100,000 2028 100,000 Total $ 529,000 This project is for stream restoration and similar projects designed to maintain or improve water quality. This also includes maintaining the integrity of the projects previously performed. Scheduled Implementation: Active Project These projects typically arise from regulation changes and NPDES permit changes. Effect on Operations: By reducing the amount of sediment entering the streams through erosion, the phosphorus and other nutrient levels are likewise reduced, improving water quality and avoiding tightened limits on treatment plant effluent. Master Plan(s) Addressed: 131 Page 576 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: UTILITIES FINANCIAL SERVICES IMPROVEMENTS Division: Funding: Category: Rank: Water & Sewer Maintenance (720) 5400 - Water and Sewer Water & Sewer Services Improvements 23 Project #: 03038 Project Cost 2024 $ 15,000 2025 11,000 2026 16,000 2027 5,000 2028 3,000 Total $ 50,000 Description: This project is for various improvements in office hardware, software, communications, computers, safety features, and office configuration for the Utilities Financial Services Division. Scheduled Implementation: Active Project This project is for various improvements in office hardware, software, communications, computers, safety features, and office configuration for the Utilities Financial Services Division. Remodel of UFS Office is scheduled for 2024/2025 to include additional offices, office furniture and office hardware. Effect on Operations: Providing work stations as well as maintaining the office building and anticipating future growth is important to reduce long-term costs. Funds to configure or add additional office spaces are needed due to the growth of the City. Master Plan(s) Addressed: 132 Page 577 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER/SEWER IMPROVEMENTS DEFINED BY STUDY Division: Funding: Category: Rank: Description: Water & Sewer Maintenance (720) 5400 - Water and Sewer Water & Sewer Improvements 1 Project #: 10007 Project Cost 2024 $ 16,138,000 2025 22,444,000 2026 21,080,000 2027 26,139,000 2028 600,000 Total $ 86,401,000 This project is to obtain easements for the new west transmission water line. The transmission line footprint is approximately 12 miles long and 50 feet wide, and begins at the future Beaver Water District pumping station located north of Elm Springs and ends at the existing 36-inch water transmission line on Van Asche Drive. Scheduled Implementation: Active Project Easements are being acquired prior to construction of the west transmission main. Funding in FY2024 - FY2027 is for installing the 12-mile West Transmission Line from Beaver Water District's new water pumping station to the west side of Fayetteville. Effect on Operations: This will give the City multiple points of entry into the distribution system and help with the conveyance of water into the western region of the water service area. This is urgent because the rapid growth in the region has placed increased demand for potable water. Master Plan(s) Addressed: Water Master Plan - The City's Water Master Plan indicates that the projected growth in Fayetteville and surrounding service area will require an additional transmission line. This line will tie in at the City's west side distribution system. This will give the City multiple points of entry into the distribution system and help with the conveyance of water into the western region of the water service area. 133 Page 578 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER SYSTEM REHABILITATION AND REPLACEMENT Division: Water & Sewer Maintenance (720) Funding: 5400 - Water and Sewer Category: Water & Sewer Improvements Rank: 2 Project #: 12009 Description: Project Cost 2024 $ 2,251,000 2025 2,319,000 2026 2,000,000 2027 2,000,000 2028 2,000,000 Total $ 10,570,000 This project provides for upgrading, replacing, or rehabilitating existing water infrastructure consisting of water storage, pumping, and distribution assets system wide. Specific work will be determined based on (1) The Water Master Plan, and/or (2) the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in areas with insufficient capacity, in order to meet current and projected future domestic, commercial, and industrial flow demands. Projects may create loops, purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use water/sewer funds, impact fees, and cost shares where appropriate. Additionally, a portion of the project balance will be utilized on rehabilitation and replacement of troubled areas that experience frequent leaks. Scheduled Implementation: Active Project Pressure Management Clabber Creek Area $1,000,000, S School Ave. Waterline Bottleneck Project $1,000,000, Garland Avenue Relocations $1,500,000, Kessler Mountain Tanks Booster Station $4,000,000, Township Pump Station & Water Mains $4,000,000, Gulley Road Pump Station & Water Mains $8,000,000 Not all projects can be funded. Effect on Operations: This project is a vital component in addressing the various needs as it pertains to the City's water distribution system. Master Plan(s) Addressed: Water Master Plan - There are many factors that enter into the design of water capacity: total system storage, operational water levels to be maintained in the tanks, maximum daily usage expected, maximum velocity and head loss allowed in a water line, and peak usage. This project addresses deficiencies in those areas which includes creating duel feeds and loops to maintain water quality, additional storage capacity, adequate fire flow protection, and additional water transmission and distribution lines throughout the system to help meet the City's future needs. 134 Page 579 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) SANITARY SEWER REHABILITATION Water & Sewer Maintenance (720) 5400 - Water and Sewer Water & Sewer Improvements 4 Project #: 02017 Project Cost 2024 $ 3,230,000 2025 3,327,000 2026 2,870,000 2027 2,870,000 2028 2,870,000 Total $ 15,167,000 This project analyzes, repairs, upgrades, and replaces sewer collection system components to ensure adequate capacity and reduce storm and groundwater flows from entering the system. Rehabilitation is required system -wide and increases the capacity of the overall system by reducing the demand used by infiltration and inflow. This project includes replacing, lining, and bursting existing sewer mains and manholes, installing main extensions and relief lines, capacity upgrades, upgrading the system model, purchasing easements, and sanitary sewer evaluation studies (SSES). Scheduled Implementation: Active Project Future Sanitary Sewer Evaluation Studies, Mally Wagnon Lift Station Improvements, Sewer System Improvements Recommended by Wastewater Collection Master Plan. Rehabilitation of the 36-inch pipe from Armstrong Ave to the Noland plant is scheduled in 2026-2027. ($2,424,300) Effect on Operations: Consideration is being evaluated for implementing a program which would assist in the rehabilitation of private sewer service line cleanouts, a major source of inflow. Master Plan(s) Addressed: Wastewater Collection Master Plan - This plan summarizes the requirements to handle future growth flows under peak design conditions. The improvements were analyzed using the design criteria for the City's sewer network to convey all flows while maintaining a level of surcharge not to exceed three feet below manhole rim elevations. The recommendations are designed to eliminate model predicted overflows and to reduce surcharge in the existing sanitary sewer collection system under current population conditions. This project addresses sewer capacity issues. 135 Page 580 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) WATER & SEWER RELOCATIONS FOR BOND PROJECTS Water & Sewer Maintenance (720) 5400 - Water and Sewer Water & Sewer Improvements 11 Project #: 11011 Project Cost 2024 $ 563,000 2025 580,000 2026 500,000 2027 500,000 2028 500,000 Total $ 2,643,000 This project is for various water and sewer relocations for street bond and other transportation projects where the street bond fund does not have sufficient funds to cover the utility relocations. Projects are to be paid first from any remaining water/sewer revenue bond funds, if available. If it involves capacity increases, impact fee funds could be utilized, if available. Scheduled Implementation: Active Project North College Waterline Replacement Effect on Operations: This project replaces aged or undersized piping before new roads or drainage projects are installed, which would most likely eliminate the need to disturb the integrity of recently completed projects. Master Plan(s) Addressed: 136 Page 581 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER STORAGE AND PUMP STATION MAINTENANCE Division: Water & Sewer Maintenance (720) Funding Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 10 Project #: 15021 Project Cost 2024 $ 113,000 2025 116,000 2026 100,000 2027 100,000 2028 100,000 Total $ 529,000 The system wide water pumping stations and grounds require maintenance. This project is used to replace generators, pumps, valves, fencing, etc. Scheduled Implementation: Active Project The water pumping stations collectively need improvements. The majority of the project will be associated with pumps and motors. Effect on Operations: Pumping stations are integral and the backbone of the water distribution system. Master Plan(s) Addressed: 137 Page 582 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER TANK IMPROVEMENTS Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 12 Project #: 14010 Project Cost 2024 $ 1,126,000 2025 1,000,000 2026 1,000,000 2027 1,000,000 2028 1,000,000 Total $ 5,126,000 This project is to refurbish the existing water tanks and associated appurtenances as they get older. This ensures water quality and extends the life of the infrastructure. Scheduled Implementation: Active Project Tank Inspections $200,000, Kessler Mtn Storage Tanks (12 MG) $3,200,000, Surge Tank Rehabilitation (235K Gal) $300,000, Baxter Ground Storage Tank Rehabilitation (1 MG) $900,000, Rodgers Drive Ground Storage Tanks Rehabilitation (8 MG) $2,625,000, Goshen Ground Storage Tank (300K Gal) $420,000, Gulley Elevated Storage Tank #1 (750K Gal) $750,000), Canterbury Elevated Storage Tank (500K Gal) $360,000 Effect on Operations: Tanks must maintain their integrity to provide safe drinking water. Master Plan(s) Addressed: 138 Page 583 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER & SEWER IMPACT FEE COST SHARING Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 19 Project #: 04039 Project Cost 2024 $ 169,000 2025 174,000 2026 150,000 2027 150,000 2028 150,000 Total $ 793,000 This project involves all cases where impact fees are used to cost -share with and thus supplement other funding sources to increase capacity in either water distribution, pumping, and storage systems or the wastewater collection and treatment systems. Scheduled Implementation: Active Project Cost shares are submitted and evaluated by the Utility several times each year. Effect on Operations: In some cases, the utility is able to utilize impact fee cost share funding to upsize water and sewer infrastructure at a fraction of the total cost to the rate payers. Master Plan(s) Addressed: 139 Page 584 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER & SEWER EQUIPMENT EXPANSIONS Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 11 Project #: 13019 Project Cost 2024 $ 56,000 2025 58,000 2026 50,000 2027 50,000 2028 50,000 Total $ 264,000 This project is for the expansion equipment for the Water & Sewer Operations Division. This project is needed in anticipation of adding additional construction crews in the future. It is also needed to adhere to changing technologies within the Water & Sewer profession. Scheduled Implementation: Active Project Equipment expansion is requested only when it has been definitively determined that it is necessary to improve operations. Effect on Operations: Equipment (and employees) are added to the Division only after careful examination of the cost- effectiveness of the additions, and how it will improve our service to the rate payers. Master Plan(s) Addressed: 140 Page 585 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER METERS Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 13 Project #: 02065 Project Cost 2024 $ 929,000 2025 1,000,000 2026 1,000,000 2027 1,000,000 2028 1,000,000 Total $ 4,929,000 This project is for the replacement of aged water meters, expansion meters for new water service, and for purchasing new meters with technological advancements over the older style meters. Advanced Metering Infrastructure is being integrated into the system. Scheduled Implementation: Active Project The Utility continues to replace non-functioning meters with AMI or "Smart" meters. Due to the cost of replacing all the meters at once, a piecemeal approach is currently being taken. Effect on Operations: The Utility is systematically replacing inoperative manual and radio -read water meters with smart meters. This will allow the City to gain on advanced metering technology. Master Plan(s) Addressed: 141 Page 586 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: UTILITIES TECHNOLOGY IMPROVEMENTS Division: Funding: Category: Rank: Description: Water & Sewer Maintenance (720) 5400 - Water and Sewer Water & Sewer Improvements 14 Project #: 15019 Project Cost 2024 $ 28,000 2025 62,000 2026 20,000 2027 146,000 2028 29,000 Total $ 285,000 This project is to upgrade technology in the Utilities Department, to include desktop devices and field iPads and other instruments. This includes the replacement of failing and\or outdated PCs, printers, and scanners. A structured replacement schedule was developed by the IT Department that defined a standard useful life for equipment. Each year the plan is reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. This includes hardware and software for meter reading, and camera surveillance and monitoring systems. Scheduled Implementation: Active Project The project will be implemented at the direction of the IT Department. Effect on Operations: This project will provide current technology in the operations of the Utility. Master Plan(s) Addressed: By replacing computer technology, the staff supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." By replacing computer technology, staff ensures that performance and energy savings technology is deployed on a consistent basis. This complies with the increased energy efficiency in the new and existing structures goal of the Energy Action Plan. 142 Page 587 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER & SEWER BUILDING AND OFFICE IMPROVEMENTS Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 16 Project #: 15020 Project Cost 2024 $ 58,000 2025 100,000 2026 100,000 2027 100,000 2028 100,000 Total $ 458,000 This project is for structural maintenance, repair, and replacement of the existing water & sewer operations building and also any water & sewer operations office improvements that need to be performed. Scheduled Implementation: These projects are on a case by case basis. Effect on Operations: Active Project Providing work stations as well as maintaining the buildings are important to reduce long-term costs. Using buildings to store the specialty equipment prolongs the life of that equipment. Master Plan(s) Addressed: 143 Page 588 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: BACKFLOW PREVENTION ASSEMBLIES Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 17 Project #: 02066 Project Cost 2024 $ 56,000 2025 58,000 2026 50,000 2027 50,000 2028 50,000 Total $ 264,000 This project is for the installation and replacement of backflow prevention assemblies at City facilities to meet the requirements of City ordinances and the Arkansas Department of Health regulations. Additionally, the City contracts with a third -party service to track, store, and report backflow preventer inspection data on approximately 12,500 residential and commercial installations. Scheduled Implementation: Active Project This project is ongoing and gets larger each year. Effect on Operations: Effective backflow prevention ensures the drinking water is safe. Master Plan(s) Addressed: 144 Page 589 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: WATER AND SEWER RATE OPERATIONS STUDY Division: Water & Sewer Maintenance (720) Funding: Category: Rank: Description: 5400 - Water and Sewer Water & Sewer Improvements 18 Project #: 02064 Project Cost 2024 $ 23,000 2025 23,000 2026 20,000 2027 20,000 2028 20,000 Total $ 106,000 This project is to conduct periodical water & sewer rate studies. A rate study assesses the financial health of the Utilities Department, projects future operating and capital expenses needed to maintain the systems, and projects the future rates for customers that will generate sufficient revenues to cover operating and capital expenses and assure a sufficient level of cash reserves. Scheduled Implementation: Active Project Rate studies will be performed at a minimum of every 4 years. Effect on Operations: Rate are necessary to generate revenues to cover operating and capital expenses and assure a sufficient level of cash reserves. Master Plan(s) Addressed: 145 Page 590 of 666 (Page Left Blank Intentionally) 146 Page 591 of 666 RECYCLING AND TRASH COLLECTION FUND Page 592 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Master Plan Expansion Division: Recycling & Trash Collection (750) Funding: 5500 - Recycling and Trash Collection Category: Recycling & Trash Collection Improvements Rank: 1 Project #: 18016 Description: Project Cost 2024 $ 550,000 2025 600,000 2026 650,000 2027 650,000 2028 650,000 Total $ 3,100,000 These project funds are intended for use in support of the continued implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan. This would include a Waste Composition Study, expansion of the food waste organics composting program, additional recycling services, and trash services. This project is also to maintain and repair the Transfer Station as required to conduct daily operations in compliance with the ADEQ permit. The project will maintain and repair the metal wear plates on the edge of the tipping floor and the rubber skirting around the loading pit that helps control litter. Scheduled Implementation: Active Project The Waste Composition Study will take place in 2024. It is anticipated to increase the food waste organics composting program which would include the purchase of bins in 2023. It is also anticipated, based on growth in the city, to need to add a residential trash route in 2024, commercial route in 2025 and recycling route in 2026. The repair from the Transfer Station began at the end of 2022 into the beginning of 2023. Effect on Operations: One driver position will be added in 2024 thru 2028 to accommodate the expanded commercial waste, recycling and residential trash services. The motor pool charges are on -going costs associated with the three new trucks. Master Plan(s) Addressed: The Solid Waste Reduction, Diversion and Recycling Master Plan calls for an increase to 40% diversion of waste from the landfill by 2027. The main pieces of the plan include implementation of an organics composting program and additional recycling services. 147 Page 593 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Compost Site Improvements Division: Funding: Category: Rank: Description: Recycling & Trash Collection (750) 5500 - Recycling and Trash Collection Recycling & Trash Collection Improvements N Project #: 20006 Project Cost 2024 $ 150,000 2025 200,000 2026 200,000 2027 200,000 2028 200,000 Total $ 950,000 This project is to maintain, repair and expand the Compost Site as required to conduct daily operations in compliance with the ADEQ permit and to accommodate growth of the city. Improvements will be made to both site and equipment in order to remain in compliance and increase productivity to meet requirements identified in the Solid Waste Reduction, Diversion and Recycling Master Plan. Scheduled Implementation: Improvements will begin in 2023. Effect on Operations: N/A Master Plan(s) Addressed: Active Project The Energy Action Plan and the Solid Waste Reduction, Diversion and Recycling Master Plan calls for an increase to 40% diversion of waste from the landfill by 2027. The main pieces of the plan include implementation of an organics composting program. 148 Page 594 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Recycling and Trash Collection Containers Division: Funding: Category: Rank: Description: Recycling & Trash Collection (750) 5500 - Recycling and Trash Collection Recycling & Trash Collection Improvements 3 Project #: 00000 Project Cost 2024 $ 70,000 2025 70,000 2026 90,000 2027 100,000 2028 100,000 Total $ 430,000 This project will consolidate two existing projects (10001 RTC Solid Waste Compactors and 15025 RTC Solid Waste Containers). This project is for the purchase of compactors. The drop box program utilizes compactors to efficiently handle solid waste from large quantity generators. Compactors decrease the frequency of collection and are serviced with existing drop box trucks. Aesthetics are improved by having a compactor as opposed to multiple dumpsters. This project is also for the purchase of open top containers used for the collection and hauling of waste from construction and demolition projects. Containers have been used by the Recycling and Trash Collection Division as a means to haul increased tonnage and reduce wear on large volume producing properties. The Recycling and Trash Collection Division has utilized these containers in the service to customers since the inception of the drop box program in the 2000's. Scheduled Implementation: Active Project Containers are purchased as needed to replace existing and new containers. A replacement schedule has been created based on the estimated useful life of the containers. Staff will purchase the roll -off style boxes as needed to replace existing containers and for service growth. Effect on Operations: N/A Master Plan(s) Addressed: 149 Page 595 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Rate Study Division: Funding: Category: Rank: Description: Recycling & Trash Collection (750) 5500 - Recycling and Trash Collection Recycling & Trash Collection Improvements 4 Project #: 10004 Project Cost 2024 $ 75,000 2025 - 2026 - 2027 - 2028 100,000 Total $ 175,000 This project is to retain the services of a consulting firm to conduct a rate study to determine the true cost of all services provided by the Recycling & Trash Collection Division. This will enable staff to determine appropriate rates for levels of service throughout all programs and facilitate the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan. Scheduled Implementation: Active Project The rate study would be conducted at the beginning of 2024. Effect on Operations: N/A Master Plan(s) Addressed: Staff will hire a consultant to conduct a comprehensive rate study to determine the level of service and associated costs for all services including the services required by the adoption of the Solid Waste Reduction, Diversion, and Recycling Master Plan through City Council with Resolution 49-17. 150 Page 596 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: RTC Route Optimization and RFID System Division: Recycling & Trash Collection (750) Funding: 5500 - Recycling and Trash Collection Category: Recycling & Trash Collection Improvements Rank: 5 Project #: 19004 Description: Project Cost 2024 $ 10,000 2025 10,000 2026 20,000 2027 15,000 2028 15,000 Total $ 70,000 This project is for vehicle locator telematics and service verification equipment for all trucks in the fleet. The new equipment is designed to improve route optimization for the collection fleet along with providing better service to customers by verifying collection by GPS coordinates as well as time stamps/photos for time of pick up service. Scheduled Implementation: Active Project Vehicle location and service tracking software implementation for RTC trucks began in 2022. Maintenance costs are ongoing and will increase with vehicle expansions. Effect on Operations: N/A Master Plan(s) Addressed: 151 Page 597 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Scale House Improvements Division: Funding: Category: Rank: Description: Recycling & Trash Collection (750) 5500 - Recycling and Trash Collection Recycling & Trash Collection Improvements 11 Project #: 18017 Project Cost 2024 $ 20,000 2025 20,000 2026 20,000 2027 20,000 2028 20,000 Total $ 100,000 This project is for improvements to the scale system to weigh vehicles using the transfer station and recycling facilities. The scale improvements will continue to provide accurate tracking of waste and keep the facility in compliance with ADEQ regulations and requirements. The Recycling and Trash Collection facility is required to weigh in and out all loads that enter the facility and provide accurate tracking of waste to the Arkansas Department of Environmental Quality. These systems have been in place since the inception of the facility in 1996. Scheduled Implementation: Active Project Staff anticipates maintenance work to be ongoing based on state required inspections. Effect on Operations: N/A Master Plan(s) Addressed: 152 Page 598 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) RTC Technology Equipment Replacements Recycling & Trash Collection (750) 5500 - Recycling and Trash Collection Recycling & Trash Collection Improvements 7 Project #: 02057 Project Cost 2024 $ 8,000 2025 5,000 2026 15,000 2027 2,000 2028 9,000 Total $ 39,000 This project is for the replacement of failing and outdated personal computers (PC's), printers, and monitors. IT staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Amounts from IT's Fayetteville Technology plan Cost Estimates by Phase Replacement Items. Scheduled Implementation: Active Project Information Technology staff will utilize this project to purchase annual technology replacements. Effect on Operations: N/A Master Plan(s) Addressed: By replacing computer technology, staff supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." The structured computer replacement plan strives to right size technology, provide for oversight of all computer purchases, and ensures technology is replaced in a timely fashion. By replacing the computer technology, staff ensures that performance and energy savings technology is deployed on a consistent basis. This complies with the increased energy efficiency in new and existing structures goal of the Energy Action Plan. 153 Page 599 of 666 (Page Left Blank Intentionally) 154 Page 600 of 666 AIRPORT FUND Page 601 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport East Side Hangar Development Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 1 Project #: 00000 Project Cost 2024 $ 12,000 2025 - 2026 - 2027 - 2028 - Total $ 12,000 Description: In order to reduce the number of people on the T-hangar waitlist, Admin & the Airport Board have identified a suitable location for hangar development using existing apron to reduce costs. Construction site has been identified by Garver, Admin & the Airport Board at the east side of the existing east T-hangar apron. Construction costs are estimated based on construction a 5-unit hangar with individual unit dimensions of 41'x48'. This will be cost effective as little to no new apron would need to be constructed and site work would be minimized. Scheduled Implementation: New Project Request Design phase is estimated to begin in 2024 and is time sensitive due to the hard deadlines as a requirement of BIL Funding from the FAA. Construction is estimated to begin in 2025. Effect on Operations: The airport currently has a waitlist of 96 for the T-hangars. Several of the airport's current tenants hold multiple units. The proposed hangar would allow some of them to consolidate into one space, allowing multiple T-hangars to become available for rent. These spaces could also be used for commercial services available to tenants such as aircraft maintenance, flight training, etc. Master Plan(s) Addressed: 155 Page 602 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport Movement Pavement Rehab Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 2 Project #: 21010 Description: Project Cost 2024 $ 21,000 2025 138,000 2026 360,000 2027 - 2028 - Total $ 519,000 Funds from this project will be used for the City's Match on grants. City match will be as follows: 2024: $20,800 - Extend Taxiway E 2025: $22,500 - Extend Taxiway E; $170,000 - North GA Apron Rehab 2026: $245,000 - Extend Taxiway E; $75,000 - Taxilane Construction; $15,000 - Utility Extensions Scheduled Implementation: Active Project 2024: Taxiway E Environmental Assessment 2025: Extend Taxiway E-Design Phase, North GA Apron Rehab 2026: Extend Taxiway E-Construction Phase, Construct Taxilane, Utility Extensions Effect on Operations: Completing these grant projects will improve airfield safety, and allow for future expansion. Master Plan(s) Addressed: 156 Page 603 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport Engineering Consultant Services Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 3 Project #: 15029 Project Cost 2024 $ 20,000 2025 20,000 2026 20,000 2027 20,000 2028 20,000 Total $ 100,000 Description: This project is for Engineering Consultant Services to be utilized through various Federal and State Grant projects. Scheduled Implementation: Active Project These funds will utilized throughout several years. Engineering Consultant Services are used for the design and construction phase of grants. Most of these costs will be reimbursed with grant funding at the end of the project. Effect on Operations: N/A Master Plan(s) Addressed: 157 Page 604 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport T-hangar Rehab Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 4 Project #: 21011 Project Cost 2024 $ 40,000 2025 40,000 2026 40,000 2027 40,000 2028 40,000 Total $ 200,000 Description: This project will be used for a T-hangar Door Rehab and T-hangar Construction. These projects will be a combination of State and Federal Grants. Scheduled Implementation: Active Project 2024-2026 (Year is TBD): T-hangar Door Rehab estimated City match: $15,000 2026: T-hangar Construction estimated City match: $120,000 2026: T-hangar Site Work estimated City match: $65,000 Effect on Operations: Completing a door rehab for the T-hangars will save maintenance staff money and time. T-hangar construction will increase airport operations and fuel sales with having additional aircraft on the field. Master Plan(s) Addressed: 158 Page 605 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport Lighting Improvements Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 5 Description: Project #: 15026 Project Cost 2024 $ 10,000 2025 10,000 2026 10,000 2027 10,000 2028 10,000 Total $ 50,000 This project is to provide funding for anticipated lighting upgrades at Drake Field in multiple locations. Walk through assessments were performed to identify energy efficiencies. New LED lighting was noted for the tarmac, T-hangars, FBO hangar and roadway lighting. The lighting improvements are eligible for utility incentives. The estimated energy savings for the installation of all recommended upgrades is approximately $10,000 per year. The additional benefit of completing these lighting upgrades is the reduction in maintenance costs of the outdated lighting. Scheduled Implementation: Active Project T-hangar lighting is to be completed first, as to improve the quality of lighting for tenants. Maintenance has an estimate of $32,522.40 to replace t-hangar lighting. This cost is with maintenance staff doing the labor. Additional lighting work will be done as needed. Effect on Operations: Reduced electricity costs and reduced maintenance costs for time spent repairing outdated lighting. Master Plan(s) Addressed: 159 Page 606 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airport Equipment Replacement Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 6 Project #: 18019 Project Cost 2024 $ 19,000 2025 35,000 2026 - 2027 10,000 2028 10,000 Total $ 74,000 Description: This project is for the planned replacement of airport equipment: ARFF Vehicle, Lav & Water Cart and a GPU. The airport is asking to close out project 05046.1 Airport Expansion Equipment, Airport Blower Proceeds, and move the remaining $16,518 in to this project. The Airport has a 6 year CIP plan for State & Federal Grants. The ARFF Vehicle replacement is on the schedule tentative for 2025, and will be handled in the same manner as all FAA grant projects. Scheduled Implementation: Active Project 2025: ARFF Vehicle Replacement estimated City Match $100,000 Replacement of the GPU, Lav and Water Cart will be implemented based upon market price & availability. Effect on Operations: A bigger lav cart and water cart will beneficial in providing better services to charter aircraft. Also, the FAA has identified a need for an updated ARFF Vehicle with updated safety measures. Master Plan(s) Addressed: 160 Page 607 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Airfield Street Side Improvements Division: Airport Services (760) Funding: 5550 - Airport Category: Aviation Improvements Rank: 7 Project #: 00000 Project Cost 2024 $ 40,000 2025 40,000 2026 40,000 2027 40,000 2028 40,000 Total $ 200,000 Description: This purpose of this project is to improve the public facing side of the airfield to include burying of utilities, sidewalk improvements, updated signage, landscaping and fencing improvements. Scheduled Implementation: New Project Request Upon project approval, the implementation schedule will set to begin in 2024. Effect on Operations: Project priorities so far have been on safety and efficiency. As the airfield continues to grow, consideration should be given for the overall appearance and accessibility to the public. Master Plan(s) Addressed: 161 Page 608 of 666 (Page Left Blank Intentionally) 162 Page 609 of 666 SHOP FUND Page 610 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Additional Vehicle Lifts Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 1 Project #: 20008 Project Cost 2024 $ 113,000 2025 - 2026 - 2027 - 2028 - Total $ 113,000 Description: This project was created and funded in 2020 for the purchase of an overhead crane. This request would be a new subproject. Purchase (2) sets of (4) Gray Manufacturing WPLS-190 Wireless mobile lift columns from Mohawk Lifts LLC using a Sourcewell Cooperative Purchasing contract #013020-MRL. The Mobile Lift's will allow us to increase the number of Heavy Duty lifts we have in the shop form (2) to (4) total. These Lifts will be capable to lifting off road equipment and Class 1-8 vehicles. This will increase the effectiveness and capabilities of our preventative maintenance and repair program. These lifts will also be mobile as opposed to fixed in place assets allowing us to move them to any bay or outside. I have classified them as urgent because once we start our shop expansion these will also allow us to work outside once construction limits the number of bays we can use inside the building. Scheduled Implementation: Active Project Gray Manufacturing Mobile Lift Column sets will be 2024 purchase and delivery. Effect on Operations: As described above, this will increase the number of available lifts making us more capable of on time and effective repairs decreasing vehicle down time. Our vehicles will benefit from a better state of repair along with end of life surplus sale price. Master Plan(s) Addressed: 163 Page 611 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet Management System Upgrade Division: Fleet Operations (770) Funding: 9700 - Shop Category: Information Technology Improvements Rank: 9 Project #: 20007 Project Cost 2024 $ 40,000 2025 - 2026 - 2027 - 2028 - Total $ 40,000 Description: This project was originally approved for $41,586 fleet plans to use the funds to upgrade the fuel software. Scheduled Implementation: Active Project The upgrade to the fuel software system will be implemented in 2024. Effect on Operations: Upgrading the fuel system would streamline the ordering process, be more user friendly and increase reporting capabilities which would also increase preventative maintenance capabilities allowing for our equipment to be in a better state of repair. This will also allow us tighter inventory control through the ordering and delivery processes as well due to being more user friendly and cloud based. The upgrade will decrease the amount of labor hours going into using the current legacy software. Master Plan(s) Addressed: 164 Page 612 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Fleet Fixed Asset Overhead Crane Fleet Operations (770) 9700 - Shop Vehicles & Equipment 10 Project #: 20008 Project Cost 2024 $ 100,000 2025 - 2026 - 2027 - 2028 - Total $ 100,000 This project was originally approved with the previous CIP for $150,000. The shop expansion has not yet started, pushing the installation of this equipment off. An updated quote was obtained from the vendor and reflects a higher cost. This request would increase the project by $100,000 to reflect the newest quote. Scheduled Implementation: Planned/Programmed Project This crane will be installed at the completion of the shop expansion. Effect on Operations: The overhead crane will allow safe and effective repairs of heavy-duty vehicles and equipment. This will also reduce the need of utilizing other departments front loaders or forklifts to make the repairs that could be more labor intensive or risky due to involving multiple people operating equipment in a small area. A crane will reduce equipment downtime, labor time and cost utilizing one crane and operator instead of two pieces of equipment operating in unison and 2-3 people for one repair. Master Plan(s) Addressed: 165 Page 613 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Transportation & Fleet Building Improvements Division: Fleet Operations (770) Funding: 9700 - Shop Category: Facilities Management Improvements Rank: 12 Project #: 18001 Description: Project Cost 2024 $ 20,000 2025 20,000 2026 20,000 2027 20,000 2028 20,000 Total $ 100,000 This project is for building and site repairs and energy efficiency updates to Transportation and Fleet Operations buildings and grounds. HVAC, lighting, plumbing, flooring, security improvements, exterior painting, roofing, and other site and facility repairs and maintenance are addressed as needed. Scheduled Implementation: Active Project Facilities Management assessments identify repairs. Effect on Operations: Maintenance and efficiency upgrades will reduce energy consumption. Master Plan(s) Addressed: 166 Page 614 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Apparatus Replacement Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 2 Project #: 02084 Project Cost 2024 $ - 2025 803,000 2026 549,000 2027 555,000 2028 555,000 Total $ 2,462,000 Description: This project is for the replacement of fire apparatus. The general guideline utilized for replacement of trucks is to serve for 10 years on the front line and five years in the reserve fleet. Scheduled Implementation: 2025- 1 Pierce Ladder Apparatus 2026- 1 Pierce Arrow XT Apparatus 2027- 1 Pierce Arrow XT Apparatus 2028- 1 Pierce Arrow XT Apparatus Active Project Effect on Operations: Motorpool costs for maintenance will be reduced initial. As the fire trucks age, the maintenance and repair cost will follow normal patterns. Master Plan(s) Addressed: 167 Page 615 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Police/ Passenger Vehicles Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 2 Project #: 02081 Project Cost 2024 $ 469,000 2025 173,000 2026 497,000 2027 1,413,000 2028 745,000 Total $ 3,297,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Planned/Programmed Project 2024- 6 Police Tahoes, 1 SUV and 1 Passenger Car 2025- 1 Police Tahoe, 3 Passenger Cars 2026- 3 Police Tahoes, 2 Fire Tahoes, 4 SUVs 2027- 15 Police Tahoes, 2 Police Motorcycles, 2 Police Trucks, 1 Fire Tahoe, 2 SUVs and 1 Passenger Car 2028- 10 Police Tahoes, 1 Passenger Car Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effects on operations. Master Plan(s) Addressed: 168 Page 616 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Construction Equipment Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 3 Project #: 02077 Project Cost 2024 $ 493,000 2025 1,802,000 2026 1,843,000 2027 521,000 2028 468,000 Total $ 5,127,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. (This project is being combined with project 02076 - Backhoes & Loaders so that all construction equipment is in one project.) Scheduled Implementation: Planned/Programmed Project 2024- 1 Backhoe, 1 Excavator, 1 Front End Loader, 1- Utility Loader, 1 Skid Steer 2025- 5 Backhoes, 2 Excavators, 1 Forklift, 1 Front End Loader, 3 Skid Steers, 1 Sweeper 2026- 3 Backhoes, 1 Brushcat, 1 Dozer, 5 Excavators, 1 Hydraulic Breaker Attachment 2027- 1 Backhoe, 2 Excavators, 1 Forklift, 1 Front End Loader 2028- 1 Excavator, 1 Front End Loader, 2 Skid Steers, 1 Snowblower, 1 Soil Conditioner Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on operations. Master Plan(s) Addressed: 169 Page 617 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Recycle/ Trash Vehicles and Equipment Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 4 Project #: 02082 Project Cost 2024 $ 1,650,000 2025 195,000 2026 655,000 2027 4,815,000 2028 2,018,000 Total $ 9,333,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Active Project 2024- 2 Recycle Trucks, 1 Compost Grinder, 1 Rear Loader, 1 Front Loader 2025- 1 Roll- Off 2026- 2 Refuse Trucks with Side Load 2027- 8 Refuse Trucks, 7 Recycle Trucks, 1 Roll Off 2028- 3 Refuse Trucks, 3 Recycle Trucks, 1 Container Carrier Truck Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on operations. Master Plan(s) Addressed: 170 Page 618 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Heavy Utility Vehicles Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 5 Project #: 02079 Project Cost 2024 $ 585,000 2025 405,000 2026 325,000 2027 1,407,000 2028 1,421,000 Total $ 4,143,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Planned/Programmed Project 2024- 5- 1.5 Ton Trucks with Utility Beds, 1- Dump Truck 2025- 2- 1.5 Ton trucks with Utility Beds, 1- Flat Bed 2026- 3- 1.5 Ton trucks with Utility Beds, 1- 1 Ton Truck 2027- 4- 1.5 Ton trucks with Utility Beds, 4- Dump Trucks, 1- Truck Tractor, 1- 1 Ton Truck 2028- 4- 1.5 Ton trucks with Utility Beds, 2- Dump Trucks, 2- Truck Tractor, 1- Flat Bed Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on the operations. Master Plan(s) Addressed: 171 Page 619 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Tractors / Mowers Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 6 Project #: 02083 Project Cost 2024 $ 154,000 2025 814,000 2026 670,000 2027 484,000 2028 345,000 Total $ 2,467,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Active Project 2024- 8 mowers, 1 Side by Side and 1 Brush Mower 2025- 10 Mowers, 2 Hay Balers, 1 Bunker Rake, 1 Conveyor / Elevator, 1 Skid Steer 2026- 5 mowers, 1 Brush Mower, 1 Turf Groomer, 1 Slope Mower, 1 Tractor with Side Mower 2027- 2 Mowers, 1 Sprayer, 1 Hay Tedder, 1 Tractor with Boom Arm 2028- 2 Mowers, 2 Tractors, 1 Bunker Rake, 1 Hay Rake, 1 Brush Mower Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on operations. Master Plan(s) Addressed: 172 Page 620 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Light and Medium Utility Vehicles Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 7 Project #: 02078 Project Cost 2024 $ 461,000 2025 611,000 2026 356,000 2027 351,000 2028 484,000 Total $ 2,263,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Planned/Programmed Project 2024- 2- 1/2 Ton Trucks, 3- 3/4 Ton Trucks, 4- Compact Trucks, 1- SUV 2025- 7- 1/2 To Trucks, 3- 3/4 Ton Trucks, 3- Compact Trucks, 1- SUV 2026- 5- 3/4 Ton Trucks, 2- 1/2 Ton Trucks 2027- 4- 1/2 Ton Truck, 2- 3/4 Ton Trucks, 1- Compact Truck, 1- Utility Van 2028- 2- 1/2 Ton Trucks, 2- 3/4 Ton Trucks, 7 Compact Trucks. Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on operations. Master Plan(s) Addressed: 173 Page 621 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fleet- Other Vehicles / Equipment Division: Fleet Operations (770) Funding: 9700 - Shop Category: Vehicles & Equipment Rank: 8 Project #: 02080 Project Cost 2024 $ 457,000 2025 1,354,000 2026 904,000 2027 308,000 2028 1,545,000 Total $ 4,568,000 Description: Replace vehicles at the optimum time for cost savings to the Fayetteville taxpayers. The point where the cost to maintain doesn't outweigh the cost to purchase new. To ensure that staff has the safest, most efficient vehicles and equipment to perform their tasks. Scheduled Implementation: Planned/Programmed Project 2024- 3 Generators, 1 Mega Mixer, 1 Semi Trailer, 4 Side by Sides, 3 Snow Plows, 2 Spreaders, 5 Trailers 2025- 1 Chipper, 1 Generator, 1 Kenworth T370, 1 Message Sign, 1 Milling Machine, 2 Semi Trailers, 1 Side by Side, 1 Snow Plow, 1 Spreader, 1 Trailer 2026- 1 Paver, 1 Sewer Cleaner, 4 Snow Plows, 2 Spreaders, 1 Turfmaker 550, 1 Water Pump 2027- 1 Concrete Buggy, 1 Fork Lift, 1 Roller, 1 Spreader, 3 Trailers, 1 Water Pump 2028- 1 Boring Machine, 2 Semi Trailers, 2 Sewer Cleaners and others Effect on Operations: All vehicles to be replaced are paying motor pool charges. There will be no noticeable effect on operations. Master Plan(s) Addressed: 174 Page 622 of 666 UNFUNDED PROJECTS Page 623 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Community Park Improvements Division: Parks & Recreation (520) Funding: 2250 - Parks Development Category: Parks & Recreation Improvements Rank: 1 Project #: 13001 Description: Unfunded 2024 $ 4,000,000 2025 480,000 2026 1,000,000 2027 (500,000) 2028 100,000 Total $ 5,080,000 These projects achieve core goals from the new Park System Master Plan adopted by City Council. Funding supplements bond projects whose budgets have been negatively impacted by escalation in construction costs. Improvements to Wilson Park will enhance and create a more sustainable creek for aquatic and terrestrial flora and fauna while mitigating effects of park patrons and also builds on the legacy set by the "Castle", including functional art such as the recently completed "Rock Fish". Improvements in Gulley will supplement Phase 3 bond funds to develop highly anticipated facilities including pickleball and a dog park. Projects include continuing phases of Underwood and Walker parks in 2024 based on improvements identified in master plans when they are complete later this year. In addition to the $5,080,000 in the unfunded list, there is $3,000,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project 2024: $2,000,000 Underwood Park Ph 2, $2,500,000 for phase 2 of Walker Park 2025: Wilson Park Stream restoration $1,480,000 2026: $1,000,000 Gulley Park 2028: $750,000 for Walker Community Park Ph 3 and $350,000 for Wilson Park volleyball court improvements. Construction for these projects will start in the year of their funding, with some being able to be completed in the same year and others having longer timelines taking completion into the following year. Effect on Operations: Work at Walker and Wilson are expected to have negligible effects on operations and maintenance costs. Underwood Park is a new park and will need additional staff and operational funding which is placed in 2025. Gulley improvements will increase operational cost slightly starting in 2027. Master Plan(s) Addressed: These projects achieve goals identified in the ten-year park system master plan, including: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Steward and Maintenance Goal 132: Prioritize existing park and facility improvements. Active and Well Goal C3: Improve existing properties, Gathering and Placemaking Goals D1+2: Design parks to celebrate our heritage and communities surrounding landscape and culture and improve parks to address comfort and the ability to gather for activities, and Goal D4: Seek opportunities to integrate art into public spaces. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 175 Page 624 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Regional Park Development Division: Parks & Recreation (520) Funding: 2250 - Parks Development Category: Parks & Recreation Improvements Rank: 1 Project #: 02002 Description: Unfunded 2024 $ 2,900,000 2025 1,600,000 2026 (650,000) 2027 750,000 2028 450,000 Total $ 5,050,000 Improvements to various regional parks will increase capacity and reduce overall maintenance. Improvements include: Kessler- the addition of one full-size soccer synthetic surface field, lighting, and perimeter fencing. One synthetic turf soccer field is needed to meet the demand of our community. Synthetic turf will reduce maintenance and the number of rainouts. Lake Fayetteville Nature Trail will provide a fully accessible nature trail along the Razorback Greenway. This project was awarded $100,000 in grant funding. Lake Fayetteville Marina improvements include improvements to boat docks, kayak launch, and lighting. Combs Park improvements will supplement bond funding to develop park and river infrastructure that will provide river access for swimming and kayaking. Lake Fayetteville Memorial project will create a shaded plaza space for reflection, add 96 trees. The Lake Wilson project will improve lake access, trail access, sitting areas, and boat launch improvements. In addition to the $5,050,000 in the unfunded list, there is $650,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project 2024: Kessler Soccer improvements - $2,100,000; Lake Fayetteville Nature Trail: - $800,000 2025: Lake Fayetteville Marina improvements - $800,0000; Combs Park improvements - $800,000 2027: Lake Fayetteville Memorial Project - $750,000 2028: Lake Wilson improvements - $450,000. Effect on Operations: The addition on one turf soccer field and lights will increase utilities by $6,500 annually. Master Plan(s) Addressed: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Active and Well Goal C3: Improve existing properties and anticipate the need for undeveloped parks for completion. Add sports field lighting and synthetic turf options to extend the play. Improve the condition of sports courts and fields, adding more fields in response to increased demand. Gathering and Placemaking Goal D2: Improve parks to address comfort and the ability to gather for activities. Steward and Maintenance Goal 132: Prioritize existing park and facility improvements. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 176 Page 625 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Neighborhood Park Development Division: Funding: Category: Rank: Description: Parks & Recreation (520) 2250 - Parks Development Parks & Recreation Improvements 1 Project #: 02013 Unfunded 2024 $ 485,000 2025 - 2026 300,000 2027 - 2028 650,000 Total $ 1,435,000 Improvements to various neighborhood parks have been identified in the park system master plan as necessary to meet the needs of the community. Improvements include adding batting cages at Gary Hampton Park, developing two new neighborhood parks that will fill service area gaps in the east and west sides of town, supplementing the YRCC expansion project, creating a plan for and improving the trails at Mount Sequoyah and improving Gordon Long Park. In addition to the $1,435,000 in the unfunded list, there is $1,000,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project 2024: Gary Hampton batting cages and awnings, $120,000; Owl Creek park development, $600,000; YRCC finish out, $265,000 2026: Stone Mountain Park development, $300,000 2027: Mount Sequoyah Trails Master Plan and Improvements, $500,000 2028: Gordon Long Improvements, $650,000 Effect on Operations: Owl Creek is a new park with typical neighborhood park needs. Owl Creek and Stone Mountain are expected to be contract mowed requiring some funding for operating expenditures. Master Plan(s) Addressed: Nature Connection Goal Al: Increase recreational opportunities in nature, lakes, and streams. Active and Well Goal C3: Improve existing properties and anticipate the need for undeveloped parks for completion. Add sports field lighting and synthetic turf options to extend the play. Improve the condition of sports courts and fields, adding more fields in response to increased demand. Gathering and Placemaking Goal D2: Improve parks to address comfort and the ability to gather for activities. Steward and Maintenance Goal 132: Prioritize existing park and facility improvements. Resilient Natural Systems Goal E3: Enhance the ecological performance of existing parks and natural land properties. 177 Page 626 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Drainage Capital Per Utility Division: Funding: Category: Rank: Description: Engineering (621) 4470 - Sales Tax Capital Improvement Bridge & Drainage Improvements 3 Project #: 00000 Unfunded 2024 $ 836,000 2025 861,000 2026 870,000 2027 904,000 2028 940,000 Total $ 4,411,000 There are many needs within the City that require funding from the CIP and, at least in recent years, the funding for stormwater has been inadequate to comprehensively address stormwater issues. To develop a comprehensive solution, funding is required for personnel and equipment as well as multiple capital projects, some of which will require more than $1 million dollars for each project. Given the current funding levels, it would take many years to address just one of those projects. The City Council recognized these needs and approved moving forward with a feasibility study on June 5, 2018 via resolution 131-18 and amended that agreement on two occasions; resolution 209-19 and 250-19 to provide additional investigation. This request is beginning to address the annual capital needs identified in the funding study. Scheduled Implementation: New Project Request If funded, the projects that are ready for construction will proceed while others begin the design process. The proposed funding is ongoing within the study but implementation would begin upon approval. Effect on Operations: The funding numbers shown are increased by 4% per year to account for inflation and construction cost increases. Master Plan(s) Addressed: 178 Page 627 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Other Drainage/Bridge Improvements Division: Funding: Category: Rank: Engineering (621) 4470 - Sales Tax Capital Improvement Bridge & Drainage Improvements 4 Project #: 02108 Unfunded 2024 $ 275,000 2025 375,000 2026 375,000 2027 - 2028 - Total $ 1,025,000 Description: Funding for the Town Branch Bridge at Armstrong Bridge Scour within the Other Drainage/Bridge Improvements project. The bridge in question appears to have been in place since at least 1978 according to aerial photography. This bridge receives annual inspections from ARDOT similarly to all bridges within the area. The bridge has been experiencing scour for quite some time; however, recent rains seem to have accelerated this scour. Some temporary measures have been taken to reduce the scour but the bridge itself needs to be replaced in order to deal with this issue in a more permanent fashion. This request includes the design of a new bridge facility. Scheduled Implementation: Active Project If funded, the projects that are ready for the design process would begin in early 2024. A search for sources of funding the construction would begin shortly after the design. Effect on Operations: Continued maintenance of the rip -rap and shotcrete to reduce scour and remove the bridge from the scour critical list is anticipated. This would continue until the bridge is replaced. Future years include potential matching funds for the construction of the bridge. Master Plan(s) Addressed: 179 Page 628 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fire Training Complex Division: Fire (300) Funding: 4470 - Sales Tax Capital Improvement Category: Fire Improvements Rank: 2 Project #: 00000 Description: Unfunded 2024 $ 200,000 2025 200,000 2026 200,000 2027 200,000 2028 200,000 Total $ 1,000,000 The Fire Department is requesting a new Capital Improvement Project, Fire Training Complex, to allow for CIP funding to build additional office space, training meeting rooms, storage space and parking space for the FFD Training Complex. The building request is for a simple metal building, like the existing building. The foot print will be approximately 40' x 60'. The building will be an open space with a retractable partition wall, affordable carpet, and tile ceiling for acoustics. There are no actual parking spaces. People park on the concrete pad that surrounds the burn building during classroom training. Unfortunately, this space is needed for training when the burn building is in use, so people are forced to park in the grass. During the rainy season this is a less than desirable option. Scheduled Implementation: New Project Request Funding throughout the 2024-2028 CIP Cycle will be utilized to implement construction of new offices, meeting spaces, and needed storage space for the Fire Department Training Division. Effect on Operations: The Fire Training Complex Project will include additional space which is necessary at the Fire Training Division. The additional building space will enhance the day-to-day operations of the fire department by providing adequate space to provide instruction to our people. It will provide office space for our personnel assigned to training and provide adequate parking. There will be limited impact to the building and grounds maintenance costs, as the planned building is a simple open space. Master Plan(s) Addressed: 180 Page 629 of 666 Project Title: Division: Funding: Category: Rank: Description: CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Fire Facility Maintenance Fire (300) 4470 - Sales Tax Capital Improvement Fire Improvements 4 Project #: 02006 Unfunded 2024 $ 100,000 2025 75,000 2026 75,000 2027 - 2028 - Total $ 250,000 This project is for major repairs to existing and future facilities. Repairs include but are not limited to roofing, plumbing or drainage repairs and replacements, remodeling, fencing, driveway replacements, generators, stability assessments, fire escape replacements, and structural repairs to stations. This project allows for necessary repairs/renovations to the Fire Department's multiple fire stations, office locations, and facilities. In addition to the $250,000 in the unfunded list, there is $750,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Cumulative Funding for years 2024-2028 for: Station Generators, Apparatus Storage, Station Bay Heaters, Parking Lot improvements, Fire Sprinklers, HVAC work, Roof, Water Heaters. These maintenance/renovation items are planned through this C.I.P. cycle Effect on Operations: This project allows maintenance of the current facilities and addresses future maintenance needs. Master Plan(s) Addressed: 181 Page 630 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Fiber Optic Cable Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 11 Project #: 09028 Unfunded 2024 $ 40,000 2025 75,000 2026 - 2027 - 2028 - Total $ 115,000 This project will interconnect City owned buildings with fiber and allow for added services such as video surveillance, access control, phones, and computers. This will allow for increased speeds and capacity with less reliance on leasing fiber from internet service providers further reducing operating expenses. In addition to the $115,000 in the unfunded list, there is $325,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Fiber installation will occur with associated trail and street improvements over the next five years to connect City owned facilities based on priority. By embracing the "dig once" philosophy, the City will be able to install conduit in coordination with on -going projects to save money. Effect on Operations: A decrease in operational expense is expected as the City relies less on leased fiber from internet service providers. Master Plan(s) Addressed: By building out the City's institutional network with fiber, staff supports the City Council's Guiding Principle of "Well -Maintained City Infrastructure and Facilities." The installation of fiber ensures the City's infrastructure is kept up to date and current with the latest technology providing for workforce efficiency gains and better service for citizens. 182 Page 631 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Video Security Cameras Division: Funding: Category: Rank: Description: Information Technology (170) 4470 - Sales Tax Capital Improvement Information Technology Improvements 10 Project #: 00000 Unfunded 2024 $ 136,000 2025 136,000 2026 136,000 2027 - 2028 - Total $ 408,000 This project is to expand the City's existing video security camera system into additional Parks, Trail Heads, Parking Facilities, Airport, Traffic Signals, and Water/Sewer locations. Additional cameras will provide oversight of critical locations to reduce vandalism, provide a deterrent for nefarious activity, and provide the ability for staff to remotely monitor locations to enhance safety. In addition to the $408,000 in the unfunded list, there is $397,000 funded in the 2024-2028 period. Scheduled Implementation: New Project Request The total number of cameras requested was 260 cameras over a 5 year period of time. Effect on Operations: Due to the large number of cameras requested that are primarily located outdoors across the entire city, the cameras will require a significant amount of staff time to install and support. Due to this IT has estimated the need to add a part time staff member to support the increased cameras. Master Plan(s) Addressed: 183 Page 632 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Library Building Improvements (Blair Building) Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 3 Project #: 00000 Description: Unfunded 2024 $ 2025 1,350,000 2026 - 2027 - 2028 - Total $ 1,350,000 The roof on the Blair Library is 19 years old. Updates or replacement of the roof is warranted within the next 3-5 years. The library has kept up with the maintenance on the roof and has had very few issues. The recommended lifespan of the roof is 25 years. Scheduled Implementation: New Project Request The roof replacement is expected to occur in budget year 2025 Effect on Operations: Over the next 5 years, the Blair Library roof may develop leaks from deterioration which could result into structural and safety concerns. In 2028, the roof warranty will expire. Master Plan(s) Addressed: 184 Page 633 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Patron soft seating Division: Library (080) Funding: 4470 - Sales Tax Capital Improvement Category: Library Improvements Rank: 5 Project #: 00000 Unfunded 2024 $ 92,000 2025 - 2026 - 2027 - 2028 - Total $ 92,000 Description: Soft seating in the Blair building is worn. The staff has decommissioned seating in the Fulbright room because of holes in the arm and head rests. All of the furniture is original to the Blair building and is 19 years old. Some can be recovered but most will need to be replaced. Scheduled Implementation: New Project Request Selection in first quarter of 2024 and completion in last quarter of 2024 Effect on Operations: Providing a clean, sanitary, and safe space for all patrons is the end goal. The library has done that for the last 19 years at the library. In order to continue providing a clean seating option for patrons, we will need to repair and replace some of the old furniture. Master Plan(s) Addressed: 185 Page 634 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: ECONOMIC VITALITY LAND ACQUISITION Division: Economic Development (050) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 00000 Description: Unfunded 2024 $ 500,000 2025 500,000 2026 - 2027 - 2028 - Total $ 1,000,000 The purpose of these funds will be to acquire real property in the City of Fayetteville for the preservation and expansion of quality employment and/or housing opportunities, focusing on attainable (workforce) housing. Such a funding source would enable staff to identify key parcels that are prime for public -private partnerships to facilitate future employment and housing opportunities and bring these sites to the Fayetteville City Council for their consideration. Sites would be identified in areas such as the City's Growth Concept Map, College Avenue, and the Commerce District. The location and size of parcels would be subject to availability, current land prices, and City Council approval. Scheduled Implementation: New Project Request Not applicable. Should this item be approved for funding the search for property would begin immediately. Effect on Operations: None Master Plan(s) Addressed: The Fayetteville First Economic Development Plan called for the support of attainable housing to ensure the City continues to improve upon it's outstanding lifestyle quality. As property values and housing prices continue to climb, this CIP request can enable staff to proactively search and acquire parcels in desirous areas near employment, transit, and services. Through various strategies such as requests for proposals and public -private partnerships, the land could be leveraged to develop attainable housing the market would not build on its own. Further, as the City works to expand employment opportunities, these funds could be used to acquire land for future urban employment opportunities and commerce parks in appropriate areas. City Plan 2040 outlines numerous goals related to housing, including goal 6 'We will create opportunities for attainable housing'. Additionally the plans Growth Concept Map can serve as a guide on areas where property should be acquired. 186 Page 635 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Downtown Master Plan and Implementation Division: Long Range Planning (634) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 1 Project #: 00000 Description: Unfunded 2024 $ 300,000 2025 (300,000) 2026 100,000 2027 100,000 2028 100,000 Total $ 300,000 The primary request is a complete update to the 2004 Downtown Master Plan. The project will focus on the city's infrastructure investments in the Downtown including water, sewer, transportation, parking, green infrastructure and social infrastructure investments. Included in the proposed project scope is a market study, robust community engagement to develop an updated vision for the Downtown, and an evaluation of current Downtown infrastructure compared to development goals and requirements. The request includes funding for implementation steps following the completion of the plan: additional studies, neighborhood plans for surrounding neighborhoods likely to be impacted by development in the Downtown, etc. Additionally, the funding request includes implementation steps from the citywide Heritage & Historic Preservation Master Plan, one example of which is the completion of a citywide Historic Resource Survey to inventory all historic properties in Fayetteville. In addition to the $300,000 in the unfunded list, there is $650,000 funded in the 2024-2028 period. Scheduled Implementation: New Project Request If approved the Downtown Plan RFP would be scheduled for issue in early 2024 with project kickoff in summer 2024 and project completion in summer 2025. Implementation of that plan and neighborhood plan needs for neighborhoods near the Downtown would follow as funding allows beginning in late 2025 and continuing through 2028. Implementation of the citywide Heritage & Historic Preservation Master Plan would begin in 2024 with potential for matching grant funding starting in 2024. Effect on Operations: The proposed Downtown Master Plan re -write would require participation and coordination with multiple departments and divisions, particularly Water and Sewer, Transportation, Planning, Engineering, Parks, Parking, Sustainability, and Economic Vitality. Additionally, community engagement for the plan would require staffing at public meetings, focus groups, and other outreach and input events. Historic preservation projects are generally limited to Long Range Planning staff. Master Plan(s) Addressed: This request includes a complete update to the 2004 Downtown Master Plan. "Create a complete neighborhood or street corridor plan every other year utilizing a charrette process and analyze water and sewer capacity to identify opportunities or limitations for development" is listed under the Ongoing Benchmarks in the 2040 Plan. The proposed Downtown Plan is a type of neighborhood plan and is anticipated to include a charette process or similar process and will analyze water and sewer capacity for additional development to increase density in the Downtown. This request includes implementation of portions of the Heritage & Historic Preservation Master Plan proposed for adoption in July 2023. 187 Page 636 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Climate Action Plan Implementation Division: Funding: Category: Rank: Description: Sustainability & Resilience (631) 4470 - Sales Tax Capital Improvement Other Capital Improvements 1 Project #: 22005 Unfunded 2024 $ 50,000 2025 50,000 2026 50,000 2027 50,000 2028 50,000 Total $ 250,000 This project will fund implementation of the City's new Climate Action Plan. Funds may be used on projects for Carbon Sequestration & Storage, Climate Equity & Justice, Ecosystem Resilience & Adaptation, Ecosystem Services Improvements, Water Efficiency, Transportation Efficiency, Clean Energy, Energy Efficiency, Urban Heat Mitigation and Land Acquisition. This project will merge with Street Light LED Retrofit project (21004.1). In addition to the $250,000 in the unfunded list, there is $250,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project The Climate Action Plan will be completed in Fall 2023. This CIP will allow for plan recommendations and policies to be implemented in years 2024 - 2028. Effect on Operations: Reduced cost associated with climate change impacts. Master Plan(s) Addressed: The Energy Action Plan is currently being replaced by a new comprehensive Climate Action Plan. The goal of the Climate Action Plan will be to inform future policies, programs, and actions undertaken by the City, and to assist the City in its efforts to remain resilient to the anticipated changes in the climate to preserve the quality of life for those who live, work, and play in Fayetteville. This CIP will assist with plan implementation. 188 Page 637 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: PD Shooting Range Decommissioning Division: Sustainability & Resilience (631) Funding: 4470 - Sales Tax Capital Improvement Category: Other Capital Improvements Rank: 3 Project #: 00000 Description: Unfunded 2024 $ - 2025 100,000 2026 - 2027 - 2028 - Total $ 100,000 This project will fund design and construction of lead remediation/stabilization and fill for the old Police Department shooting range near the Happy Hollow Complex. An earthen embankment has been used for many years as the backstop at the PD shooting range. The embankment which is located adjacent to the West Fork of the White River has tested positive for lead contamination. In addition to the $100,000 in the unfunded list, there is $250,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Lead remediation design would be completed in 2024 and remediation/stabilization construction and site fill would be completed in 2025/2026. Effect on Operations: No impact on Operations Master Plan(s) Addressed: Reduction of lead contamination will help address Climate Action Plan Goals and reduce exposure and potential contamination of NWA's drinking water supply. 189 Page 638 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Cultural Arts Corridor (aka Ramble) Division: Funding: Category: Rank: Description: Sustainability & Resilience (631) 4470 - Sales Tax Capital Improvement Other Capital Improvements 4 Project #: 46080 Unfunded 2024 $ 215,000 2025 350,000 2026 110,000 2027 110,000 2028 110,000 Total $ 895,000 This project will fund completion of the Cultural Arts Corridor (aka the Ramble) Project including wayfinding signage, wifi, security cameras shade structure, play structure and any other VE items. Additionally this CIP will be used to fund construction of project elements that are deferred to the timeline for construction of adjacent private buildings. Scheduled Implementation: Active Project Upper Ramble Construction will be completed in 2024. CIP funding will be used to fund Upper Ramble Signage, Wifi, Cameras and electrical work in 2024. CIP funding in 2025 will be used to fund VE items including shade structure and plan structure. CIP funding in 2026 - 2028 will be used to fund construction of project elements that are deferred to the timeline for construction of adjacent private buildings. Effect on Operations: Funding will help complete the project and help reduce operational and maintenance costs. Master Plan(s) Addressed: The Ramble Project helps connect people with nature, allows them to be active and well and provides placemaking and gathering space in Fayetteville's Downtown. 190 Page 639 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Public Art Commission Plan Division: Parks & Recreation (520) Funding: 4470 - Sales Tax Capital Improvement Category: Parks & Recreation Improvements Rank: 1 Project #: 00000 Description: Unfunded 2024 $ 450,000 2025 (20,000) 2026 55,000 2027 (25,000) 2028 - Total $ 460,000 This new project seeks to enhance the cultural and artistic vibrancy of various public spaces across the community. The project includes a variety of public art installations including sculptures, murals and infrastructure to support performing art with budgets ranging from $75,000 to $250,000 each. Each project is designed to inspire a sense of wonder, curiosity, and interaction, while also reflecting the unique identity and character of the community. The projects will be completed over the next 5 years, with artists and the community working together to ensure that the artwork meets all relevant safety and aesthetic standards. These projects are expected to create a sense of community pride and engagement, as residents will have multiple public artworks to appreciate and enjoy for years to come. In addition to the $460,000 in the unfunded list, there is $440,000 funded in the 2024-2028 period. Scheduled Implementation: New Project Request 2024- Ramble Parking Structure Art Installation-$250,000, Underwood Park Interactive Art Installation - $250,000, Ramble Civic Plaza Art Installation- $75,000 2024-2028-Nelson Hackett Blvd Murals $150,000 ($30,000 annually for 5 years) 2026- South Fayetteville Art Commission- $50,000, Lake Fayetteville Art Commission, $50,000, Ramble Art Commission $75,000 Effect on Operations: The commissions will have minimal impact on operations, only requiring infrequent maintenance of installations. Master Plan(s) Addressed: The recently adopted Park and Recreation System Master Plan priorities state that creative placemaking is a priority and these projects aim to enhance the community's parks and public spaces by celebrating the region's unique culture, arts, and music, and providing gathering spaces and amenities for community members. Goals achieved in these projects include celebrating the community's heritage and surrounding landscape, improving parks to enhance comfort and gathering opportunities, partnering with organizations to support programming and events in the parks system, and integrating art into public spaces. The project seeks to create engaging, welcoming, and vibrant public sphere that reflects the community's identity and values while providing recreation and enjoyment for all. 191 Page 640 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Marketing Plan Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 5 Project #: 00000 Unfunded 2024 $ 75,000 2025 - 2026 - 2027 - 2028 - Total $ 75,000 The Marketing Plan project provides transparent accurate and timely information to the Fayetteville community through the delivery of integrated marketing and public relations activities that promote the Parks, Natural Resources, and Cultural Affairs department parks, programs, and services. The plan will implement marketing strategies that are designed to help position the Parks, Natural Resources, and Cultural Affairs to grow program and event attendance and ensure the community has multiple avenues to obtain information about the department. Scheduled Implementation: New Project Request The Marketing Master Plan is to be completed by the end of 2024. Effect on Operations: The Marketing Master Plan will not have a budgetary effect on operations. Master Plan(s) Addressed: Active and Well Goal Cl: Provide inclusive program offerings to meet the needs of all. Create a stronger online presence and overall marketing and awareness building strategies. Nature Connection Goal A2: Raise awareness about parks, recreation offerings, environmental education, and trails. Create a campaign to advertise recreation, park, and trail information, including online and print materials targeted to residents. Work with the Communications team to improve online presence. Engage a consultant to create a marketing plan for parks and recreation offerings. 192 Page 641 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Forestry and Outreach Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 11 Project #: 22002 Unfunded 2024 $ 240,000 2025 140,000 2026 - 2027 - 2028 - Total $ 380,000 The people of Fayetteville have placed a high priority on protecting and maintaining the city's Urban Forest. This funding is primarily targeted at planting approximately 1000 new and replacement trees throughout the city annually. Funds will also be used to support plantings, such as supplies, irrigation and watering. Additionally, outreach efforts such as Celebration of the Trees and Invasive Plant Bounty, which was funded in 15012.1, are requested to be moved to this account, leaving project 15012.2 in Park Maintenance. In addition to the $380,000 in the unfunded list, there is $1,590,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project This work will be carried out on an annual basis and will include planting and maintaining trees and outreach efforts. New trees require frequent watering, and in drought conditions, this can be demanding. Generally, after the third year a tree becomes more established, but in drought, three years of trees must be watered. Programs such as Celebration of the Trees have been annual events for many years and will continue to be offered annually. Effect on Operations: This project will not have an impact on operations. This amount of plantings can be managed with existing staff; however, if additional tree plantings are recommended by the Urban Forestry Master Plan that is in progress, additional resources will be needed in the future. Master Plan(s) Addressed: This project meets goals identified in multiple City planning documents. The Urban Forestry Master Plan, mandated by code, illustrates that we are losing canopy and planting efforts are needed to maintain and increase canopy in the city. The Park System Master Plan has goals revolving around maintaining green environments in the city that provide contact with nature and provide multiple ecosystem benefits. The Energy Action plan also calls for a strong Urban Forest to help offset increases in urban temperatures expected with climate change. The planting efforts this project supports helps the city meet the goals identified in these plans and others that strive to maintain and increase the quality of life in the city. 193 Page 642 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Lake Fayetteville Softball Improvements Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements N Project #: 00000 Unfunded 2024 $ 625,000 2025 - 2026 - 2027 - 2028 - Total $ 625,000 NEW PROJECT FOR 521 - The 2019 Parks Bond program included 2.5 Million to renovate the Lake Fayetteville Softball Complex. Due to funding limitations, the scope of work was limited to the infield turf, fencing, storm drainage, concrete concourse (ADA accessibility), and reconfiguring the field layout. Additional funds are needed to supplement this project to remodel the concession building, add lighting and security cameras to the parking lot, and update the field lighting by retrofitting to LED. Scheduled Implementation: New Project Request The concession remodel, parking lot lighting, security cameras, and field lighting retrofit to LED would occur in 2024 in conjunction with the bond project. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Parks Master Plan - Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services, and maintenance. (b) Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. This project would directly address and meet this goal and strategy. 194 Page 643 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Park Maintenance & Improvements Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements 3 Project #: 00000 Unfunded 2024 $ 250,000 2025 125,000 2026 100,000 2027 100,000 2028 - Total $ 575,000 NEW PROJECT REQUEST FOR 521 - In the past, there was no emphasis or funding mechanism to repair, replace, or refurbish aging park infrastructure including park fences, court surfaces, lighting, sidewalks, piers, boardwalks, restrooms, pavilions, scoreboards, etc. These are large scale projects that exceed the funding capabilities of the normal operating budget and need to be addressed to avoid large scale deferred maintenance projects that result in inferior or dilapidated facilities and amenities that will require a total rebuild and major funds to remedy. This will be an ongoing project with the scope of work addressed annually. In addition to the $575,000 in the unfunded list, there is $1,925,000 funded in the 2024-2028 period. Scheduled Implementation: New Project Request 2024- Lake Fayetteville Fishing pier and boat ramp replacement, YRCC retaining wall, Gulley & Wilson Security Cameras, Lewis Fencing; 2025-White River Fencing and LED light conversion; 2026- Gary Hampton LED light conversion & Security cameras; 2027- Bryce Dog park turf replacement, security cameras, Kessler Soccer fencing, Hampton Shade structures, Veterans LED conversion; 2028-Walker Tennis resurfacing and fence replacement, Gary Hampton Fencing Replacement, North Shore restroom remodel. Effect on Operations: No additional operational funding is required. Master Plan(s) Addressed: Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services, and maintenance. Strategy (b) Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. This project would directly address and meet this goal and strategy. 195 Page 644 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Playground Improvements Division: Funding: Category: Rank: Description: Parks & Recreation (520) 4470 - Sales Tax Capital Improvement Parks & Recreation Improvements al Project #: 00000 Unfunded 2024 $ 500,000 2025 500,000 2026 400,000 2027 400,000 2028 - Total $ 1,800,000 NEW REQUEST FOR 521 - Our Park system currently has 29 Playgrounds. The average life span of a playground is around 20 years. Many of our playgrounds were built in the late 90's and early 2000's. Currently there is no replacement plan for these playgrounds and were are beginning to have significant wear and failure of components which presents a safety hazard for children and a maintenance burden for the division. This project creates a life -cycle replacement plan and allows for the replacement of 2 playgrounds per year to maintain safety standards and to improve the quality of our aging infrastructure. In addition to the $1,800,000 in the unfunded list, there is $400,000 funded in the 2024-2028 period. Scheduled Implementation: New Project Request Two playground replacements per year in the following locations: 2024 - Lake Fayetteville Softball and Veterans Park (Veterans park playground will require addtl funds due to its larger size.) 2025 - Greathouse & Walker Park (Walker park playground will require addtl funds due to its larger size.) 2026 - Gordon Long & Bayarri Park 2027 - Finger Park and YRCC 2028 - Harmony Pointe & Salem Park Effect on Operations: This project should have a positive effect on staff time for operations but have no operational budget impact. Master Plan(s) Addressed: Theme Stewardship and Maintenance Goal 132: Prioritize existing park and facility improvements, horticulture services and maintenance. Strategy B Prioritize replacement of relevant and poor condition park amenities, facilities, and infrastructure. 196 Page 645 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Citywide Radio System Replacement Division: Funding: Category: Rank: Description: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements 5 Project #: 18013 Unfunded 2024 $ 100,000 2025 150,000 2026 - 2027 - 2028 - Total $ 250,000 The City Radio project was completed in 2011. Radio Systems typically after several years, start experiencing problems with equipment failures due to the age of the equipment. It's not unusual to begin having problems acquiring parts as the system degrades. These systems are costly, and it is important to plan for these future replacements. The Arkansas Wireless Information Network (AWIN) handles the maintenance of the radio system equipment located at the tower sites. The City is responsible for any expansions to the system, backup equipment and the dispatch center related equipment. In addition to the $250,000 in the unfunded list, there is $350,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Implementation date is to be determined as the needs of the system dictates. Effect on Operations: New radio equipment will initially be covered under warranty and then added to the radio maintenance contract after the warranty expires if applicable. Master Plan(s) Addressed: 197 Page 646 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Specialized Equipment Division: Funding: Category: Rank: Police (200) 4470 - Sales Tax Capital Improvement Police Improvements H Project #: 02062 Unfunded 2024 $ 200,000 2025 - 2026 - 2027 2,000 2028 2,000 Total $ 204,000 Description: This project is to replace various outdated and/or malfunctioning equipment used during police operations. Examples of this equipment include traffic control equipment, e-bicycle replacement, radar units, automated external defibrillators (AED), crisis negotiation equipment, training equipment and other items used in police operations. This type of project is necessary to the efficient, ongoing, and safe operations of the police department. Detailed information attached. In addition to the $204,000 in the unfunded list, there is $189,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project 2024: E-bicycles, traffic control equip, anti -vehicle barrier equip, crisis negotiation equip, training equip, AED/CPR equip, radar replacement 2025: traffic control equip, crisis negotiation equip, training equip, AED/CPR equip, radar replacement 2026: E-bicycles, traffic control equip, crisis negotiation equip, AED/CPR equip, radar replacement 2027: traffic control equip, AED/CPR equip, radar replacement 2028: traffic control equip, AED/CPR equip, radar replacement Effect on Operations: There is no effect on operations associated with this project. Master Plan(s) Addressed: 198 Page 647 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Police Facility Improvement Division: Police (200) Funding: 4470 - Sales Tax Capital Improvement Category: Police Improvements Rank: 11 Project #: 02047 Description: Unfunded 2024 $ 494,000 2025 100,000 2026 - 2027 - 2028 - Total $ 594,000 This project is for major improvement of police department and Central Dispatch facilities including but not limited to tower sites, substations, storage, security door lock systems, fueling station and expansion for the police facilities. In addition to the $594,000 in the unfunded list, there is $218,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Funding for on -going improvements and repairs are identified each year. Current planned improvements are: 2024 - communication tower sites HVAC replacement; PDHQ fuel pump; outdoor storage canopy; outfit and furnish new police substation 2025 - community room partition 2026 - communication tower sites HVAC replacement Effect on Operations: There is no effect on operations associated with the funding of this project. Master Plan(s) Addressed: 199 Page 648 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Trail Development Division: Funding: Category: Rank: Description: Transportation Services (410) 4470 - Sales Tax Capital Improvement Trail Improvements 3 Project #: 02016 Unfunded 2024 $ 250,000 2025 375,000 2026 518,000 2027 580,000 2028 663,000 Total $ 2,386,000 This program provides funding for the development of paved trails based on the adopted Active Transportation Plan and has been instrumental in the development of our 53-mile network of shared use paved trails by funding labor, materials and equipment for a nine -member construction crew within the Transportation Division of the Public Works Department. All aspects of the development of approximately 2 miles of new paved trails each year and growing trail pavement maintenance and replacement needs are included in the program. In recent years, construction costs have increased by $160,0000 for materials, $42,985 for labor costs and $13,396 motor pool. Property acquisition costs have also increased significantly with property values. To accomplish the current rate of trail construction and keep up with ever increasing maintenance needs, an additional $250,000 is required in the 2024 CIP. Going forward a 10% annual increase through 2028 is necessary to accomplish the program goals. In addition to the $2,386,000 in the unfunded list, there is $8,300,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project The Active Transportation Advisory Committee and the Transportation Committee have approved a 5-year trail construction plan that include the completion of the Mission Blvd. Trail, Old Farmington Trail, Clabber Creek Trail, Owl Creek Trail, Hamestring Creek Trail, Shiloh Trail, and St. Paul Trail. The proposed increase in the funding amount for this program is necessary to provide enough funding to construct the trails outlined in the plan and keep up with the rising costs for construction. Effect on Operations: Immediate maintenance costs include replacing missing/damaged signs, removing leaves, mud, gravel, new vegetation, fallen trees, graffiti, litter and debris, repainting worn pavement markings, trimming trees, shrubs and grass to maintain sight distance, and general maintenance of amenities such as picnic tables, kiosks, and benches. Utilities cost increases as lighting is added. Long term maintenance costs include pavement repair and repairing eroded areas. The Active Transportation Plan has a primary goal to connect all of Fayetteville residents to within a 10- minute walk or 3-minute bicycle ride to a shared use paved trail. The Trail Development CIP program with the in-house trail construction crew has been instrumental in creating over 53 miles of shared use paved trails in Fayetteville. As this network ages, maintenance costs will increase and need to keep up with the public expectations, while continue to close gaps and connect more people. 200 Page 649 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: In -House Pavement Improvements Division: Funding: Category: Rank: Description: Transportation Services (410) 4470 - Sales Tax Capital Improvement Transportation Improvements 1 Project #: 02052 Unfunded 2024 $ 500,000 2025 300,000 2026 500,000 2027 100,000 2028 - Total $ 1,400,000 This project provides resources for the systematic overlay of existing streets and includes curb cuts, curb and guttering, pavement striping, and preparation costs for overlays. The goal of this project is to overlay a minimum of 9 miles of asphalt each year. Overlaying each street within a 15 year cycle is intended to optimize the longevity of roadways and minimize significant maintenance requirements resulting in fewer complete renovations at a substantially greater cost. In addition to the $1,400,000 in the unfunded list, there is $12,100,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Transportation reviews the need for street overlays in the latter part of each year and presents a recommendation to the Street Committee. The Street Committee presents its recommendation to City Council for its approval by resolution. Effect on Operations: Newly paved streets have no immediate effect on operations. Maintenance costs increase as streets age and deteriorate. The costs for asphalt patching, crack sealing, and street striping will occur. As more bike lanes and bicycle facilities enhancements are made the costs for maintaining roadway markings will also increase. Master Plan(s) Addressed: 201 Page 650 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2024-2028) Project Title: Sidewalk Improvements Division: Transportation Services (410) Funding: 4470 - Sales Tax Capital Improvement Category: Transportation Improvements Rank: 2 Project #: 02053 Description: Unfunded 2024 $ 250,000 2025 - 2026 100,000 2027 - 2028 - Total $ 350,000 This project is to provide funding to improve the connectivity of the sidewalk system by constructing new and repairing existing sidewalks. In addition to the $350,000 in the unfunded list, there is $5,150,000 funded in the 2024-2028 period. Scheduled Implementation: Active Project Transportation reviews sidewalk needs in conjunction with the street overlay program on a yearly basis. The annual work plan is presented to City Council for its approval by resolution. Effect on Operations: Construction of new sidewalks will not immediately result in additional operating costs. Pressure washing, resealing, and other maintenance to existing sidewalks will increase the cost of materials/supplies. 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'O c aJ sue+ N O E C co ' U io >O v � N w s 0 O C ►+ O' al u m 04 N a) �n '^ aJ (n N > +' � m E m-o cu fl w N m v y @ o LL o_ E r Q v o Q m z a m cm 2 ai aa) " as 8 E m as c n Q O "' c o m a�i °-- E o a at @ > ° Qa > o v a m n c E t v E� L tin m E o £ E 9 v v '^ m m n cc c m m o w s m m O nn� E 0 v o v oii v n a a c m F m e a`, v E v v m n L v c v> v a v r m v 3 3 v 3 3@ v v v 3 3 v 3 F L i 'E n Y 3 m= 3 cn v, 0 c cn v) F ai o a co � m v c W a >, m v a F Q is m 3 cn ii H o2S L2 F o2S o2S in cn v! o2S v� co 30 co F F F Y o2S �n •� CAS v am+ v a)v N 4/ a7S ca a`) N •� N N aJ .Y U O N -a,- VI m- N of m m m O m - m ,L*n : 3: 3: 5) 3: 3:3: ►2 208 Page 658 of 666 LL 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 N N N 00 a0 a0 O O O N N N c-I O O O O O O O I o I Ln 0)II 000000010 I.zr I00II I m O O O O O OIO IOII 0 0 0 0 0 0 OIO O M IM 01IMII N O O O O O OIO IOII O O O O O O OIO O N I N I N O O O O O O O N O N O N 0 0 0 0 0 0 0 0 M M M Zt V V Ln Ln Ln O 0 0 0 0 0 0 0 O O O O O O O O O N N N N N N M m M n n n al T U W F LL C to to to � C c C c C c to to to c c C c C c C C Y O O O O O O O O O O O O O U (6 /0 (6 /0 (6 f6 i f6 (6 f0 f6 f0 f6 f0 N N N N N N N N N N N N N O_ fl_ O_ fl_ a Q Q Q O_ fl_ O_ fl_ O_ N 0 0 0 0 0 0 O O O O O O O C C C C C C C C C C C C C C -O U U U U U U U U U U U U U w w w w w w w w w O aJ al aJ al aJ a/ a/ aJ a/ aJ a/ aJ a/ C 0 0 0 0 0 0 0 0 0 0 0 0 0 O Z Z Z Z z Z Z z Z z Z z Z N al C N C � C 0 C O aJ YG CJ u C > O 13 Y O VI C U v (6 O L N E w C ✓7 C' Ln a) aJ LL K F t C C C a/ E^ Q N COJ E coC C O v 6 N 2 v a m C C C O > N a) O L > C Q p 0 > 7 U E _ @ Q n Op v v xto 0_ F E N a > � O_ Q > @ a u C m ° v �cC n m t aa CE>otin -0 L -_0 71 O o � u H> io C n a 5 °o oco n E u U W o f v on in w w� w F xi co 00 ro is cf 00 o CJ K v7 F � E�� F E 5 a o 0 F- F- F- F- F- F- > or Ln a n n n n n n n i+ f0aaaaaaa a �� Ln< 209 Page 659 of 666 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 N 0 y� N F N O N O O O O O O O O O O O O O O 0 00 N O O rlj d O O O O O O O O O O O O O 0 N ,O O d O O O O O O O O O O O O O 0 a0+ t0 N ,O O d O O O O O O O O O O O O O 0 a0+ Lfl N ,O O d O O O O O O O O O O O O O 0 N N O o d VI Vf VI VI VI VI VI VI VI VI VI C C C C C C C C C C C O O O O O O O O O O O N N N N w N w N w N w a a a a a a a a a a a O O O O O O O O O O O C C C C C C C C C C C U U U U U U U U U U U N N N N N N N N N N N N U) N N w N w N w N w O O O O O O O O O O O Z z Z Z z z z z z z z c � CU) NC C G v _a > 7 O O' in bD a) a) a) N c a E O C E U i L a) a L 7 E O > a 6 N N V}1 H N N 0 7 j c cc): O 'O � > \ n a5 E N tOif C cL a N C 7 N > O O} in N> u Q 2 'Y -O .4 U O L m• U v L a v W m a)o v o en =aIa� OxaF ,n a a O 'U LL n 41 F v LL L LL LL LL LL LL LL LL LL 41 in LL LL > LL m 210 Page 660 of 666 APPENDIX Page 661 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM LISTING OF ACRONYMS AC............................................................................................................................ Air Conditioning ADA..................................................................................................Americans with Disabilities Act ADEQ.....................................................................Arkansas Department of Environmental Quality ADH................................................................................................ Arkansas Department of Health AED............................................................................................... Automated External Defibrillator AHTD...................................................................... Arkansas Highway Transportation Department AMRR..............................................................................................Arkansas and Missouri Railroad APS.......................................................................................................................Advanced Public Safety ARFF......................................................................................................Air Rescue and Fire Fighting A/V................................................................................................................................Audio/Visual AVL........................................................................................................ Automatic Vehicle Location AWIN.................................................................................Arkansas Wireless Information Network BMS...................................................................................................... Bio-Solids Management Site BWC....................................................................................................................Body Worn Camera BWD..........................................................................................................................Beaver Water District CAD...........................................................................................................Computer Aided Dispatch CCTV.....................................................................................................................Closed Circuit Television CEW....................................................................................................... Conducted Energy Weapon CIP...................................................................................................Capital Improvements Program CMS................................................................................................... Content Management System CPR..................................................................................................Cardiopulmonary Resuscitation CPU...............................................................................................................Central Processing Unit DMVR................................................................................................ Digital Mobile Video Recorder DOT.................................................................................................. Department of Transportation DVD.............................................................................................................................Digital Versatile Disc ECM.............................................................................................. Enterprise Content Management EDMS............................................................................ Electronic Document Management System EPA.............................................................................................. Environmental Protection Agency ERP.................................................................................................... Enterprise Response Planning ERT........................................................................................................ Emergency Response Team FAA................................................................................................. Federal Aviation Administration FAR........................................................................................................Federal Aviation Regulation FBO................................................................................................................. Fixed Based Operator FEEDC.........................................................Fayetteville Expressway Economic Development Corridor FEMA............................................................................... Federal Emergency Management Agency 211 Page 662 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM LISTING OF ACRONYMS (cont.) FFD...................................................................................................... Fayetteville Fire Department FHWA............................................................................................ Federal Highway Administration FNHA............................................................................... Fayetteville Natural Heritage Association FPL............................................................................................................ Fayetteville Public Library FTE.................................................................................................................... Full -Time Equivalent GA..........................................................................................................................General Aviation GIS.................................................................................................. Geographic Information System GPS.......................................................................................................... Global Positioning System HR......................................................................................................................... Human Resources HMR..................................................................................................... Hotel/Motel Restaurant Tax HVAC.............................................................................. Heating, Ventilation, and Air Conditioning IFS...................................................................................................................Influent Pump Station ILS.............................................................................................................Integrated Library System IP.......................................................................................................................................Internet Protocol IT................................................................................................................Information Technology LAN.....................................................................................................................Local Area Network LED....................................................................................................................Light Emitting Diode LEED............................................................................................... Low Energy Electron Diffraction LPR.....................................................................................................................License Plate Recognition MCC............................................................................................................................ Motor Control MCT........................................................................................................Mobile Computer Terminal MLK..................................................................................................................... Martin Luther King MRF........................................................................................................Materials Recovery Facility MUTCD...................................................................................... Manual on Uniform Traffic Control MVR.............................................................................................................. Mobile Video Recorder NPDES.................................................................. National Pollutant Discharge Elimination System NRCS.........................................................................................National Resource Conservation Service NWA..................................................................................................................Northwest Arkansas NWARPC.........................................................Northwest Arkansas Regional Planning Commission OCLC...............................................................................................Online Computer Library Center PA...............................................................................................................................Public Address PACE............................................................................................................Property-Assed Clean Energy PCI DSS...................................................................Payment Card Industry Data Security Standard PC....................................................................................................................... Personal Computer PEG................................................................................................... Public/Education/Government 212 Page 663 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM LISTING OF ACRONYMS (cont.) PSV.................................................................................................................Pressure Safety Valve RFID..........................................................................................................Radio-Frequency Identification RFP............................................................................................................................Request For Proposal ROW............................................................................................................................. Right -of -Way SAN.................................................................................................................Storage Area Network SCBA................................................................................................Self-Contained Breathing Apparatus SSMA.............................................................................................. SQL Server Migration Assistant SSO........................................................................................................... Sanitary Sewer Overflow SSRS................................................................................................. SQL Server Reporting Services STP.................................................................................................Surface Transportation Program TV..................................................................................................................................................Television UGV....................................................................................................... Unmanned Ground Vehicle UPS...................................................................................................Uninterruptible Power Source UTV................................................................................................................. Utility Terrain Vehicle UV.................................................................................................................................... Ultra Violet VoIP..............................................................................................................Voice Over Internet Protocol VR........................................................................................................................................Video Recorder W/S............................................................................................................................... Water/Sewer WAN............................................................................................................. Wireless Area Network WORK...................................................................................Watershed Conservation Resource Center WSIP.............................................................................Wastewater Systems Improvement Project WWTP................................................................................................ Wastewater Treatment Plant YRCC....................................................................................Yvonne Richardson Community Center 213 Page 664 of 666 (Page Left Blank Intentionally) 214 Page 665 of 666 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM INDEX AviationImprovements.....................................................................................................................155-161 Bridge and Drainage Improvements......................................................................................................45-47 CIPResolution............................................................................................................................................VIII Facilities Management Improvements..................................................................................................48-57 FacilityImprovements........................................................................................................................163-166 FireImprovements......................................................................................................................................41 FireImprovements.................................................................................................................................58-62 FundedProjects Summary.......................................................................................................................4-14 Information Technology Improvements................................................................................................63-72 Letterof Transmittal..................................................................................................................................I-IV LibraryImprovements............................................................................................................................73-76 Listingof Acronyms............................................................................................................................211-213 Media Services Improvements..............................................................................................................77-79 Operating Impacts Summary.............................................................................................................203-210 Original Requests Summary...................................................................................................................19-29 Other Capital Improvements.................................................................................................................80-90 ParkingImprovements...........................................................................................................................33-36 Parks & Recreation Improvements........................................................................................................37-40 Parks & Recreation Improvements......................................................................................................91-104 PoliceImprovements.........................................................................................................................105-119 Program Directional Information............................................................................................................ V-VII ProjectIndex......................................................................................................................................215-218 Recycling & Trash Collection Improvements.....................................................................................147-153 Requests by Project Area Summary.............................................................................................................. 2 Requests by Source Summary....................................................................................................................... 1 Sales Tax Capital Improvements Fund Summary.......................................................................................... 3 StreetImprovements................................................................................................................................ 120 TrailImprovements................................................................................................................................... 121 Transportation Improvements...........................................................................................................122-126 Transportation Improvements....................................................................................................................31 Unfunded Projects Detail...................................................................................................................175-202 Unfunded Projects Summary.................................................................................................................15-17 Vehicles & Equipment Improvements...............................................................................................167-174 Wastewater Treatment Improvements.............................................................................................127-129 Water & Sewer Improvements..........................................................................................................130-139 Water & Sewer Improvements..............................................................................................................42-43 Water & Sewer Services Improvements............................................................................................140-145 215 Page 666 of 666