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Home My WebLink About154-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 154-23 File Number: 2023-867 EVANS CONSTRUCTION AND REMODELING LLC (SERVICE CONTRACT): A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Evans Construction and Remodeling, LLC in the amount of $43,245.00 for the Wilson Park Historic Stone Structure Roofing Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on July 18, 2023 Page 1 Attest: ERK TR I.0, r T Y O00 . t-- ` • I-AYETTEVI Kara Paxton, City C! rk Treasur r i • 9 c • •�� .Y. j1f0N CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 18, 2023 CITY COUNCIL MEMO 2023-867 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir DATE: SUBJECT: Approval of a Contract with Evans Construction LLC., for the re -roofing project at the Wilson Park Historical Cabins in the amount of $43,245.00. RECOMMENDATION: Staff recommends the approval of the contract with Evans Construction LLC for the re -roofing project at Wilson Park Historic Rock Structures in the amount of $43,245.00. BACKGROUND: The existing roofing system has surpassed its life cycle, and there were drainage issues on the east side of the building. DISCUSSION: Since the existing roof structure was not historically accurate, and it had surpassed its life cycle, there is the opportunity to revert it back to its original appearance. The scope of work includes demolition of the existing wood truss and plywood structure, installation of a new insulated TPO roof system, and new scuppers and downpouts. Additional work on the project with other vendors will include underground electrical services, flat canopies between the cabins, a storm drain and French drains on the west side. BUDGET/STAFF IMPACT: A budget adjustment from Capital Reserves in the amount of $75,000 will be allocated for this project. ATTACHMENTS: 2023-867 SRF Wilson Park Stone Structures, 2023-867 BA Wilson Park Stone Structures, Contract Evans Construction -Wilson Park Historic Stone Strucutres, Bid Tab Stone Structure Demo and Roofing Wilson Park 2 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-867 Approval of a Contract with Evans Construction LLC., for the re -roofing project at the Wilson Park Historical Cabins in the amount of $43,245.00. A RESOLUTION TO APPROVE A CONTRACT WITH EVANS CONSTRUCTION, LLC IN THE AMOUNT OF $43,245.00 FOR THE WILSON PARK HISTORIC STONE STRUCTURE ROOFING PROJECT, AND TO APPROVE A BUDGET ADUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a contract with Evans Construction and Remodeling, LLC in the amount of $43,245.00 for the Wilson Park Historic Stone Structure Roofing Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2023-867 Item ID 7/18/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/26/2023 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Approval of a contract with Evans Construction LLC in the amount of $43,245.00 for the reroofing of the Wilson Park Historical Cabins and approval of a budget adjustment in the amount of $75,000 to allow for additional work including electrical services, flat canopies between the cabins, drains, etc. Budget Impact: 4470.140.8900-5315.00 4470.140.8900-5400.00 Sales Tax Capital Improvements Account Number Fund 02046.2301 Building Improvements - Wilson Park Historical Cabins Project Number Budgeted Item? No Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 43, 245.00 $ 75,000.00 31,755.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FACILITIES MANAGEMENT (140) /Org2 2023 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract with Evans Construction LLC in the amount of $43,245.00 for the reroofing of the Wilson Park Historical Cabins and approval of a budget adjustment in the amount of $75,000 to allow for additional work including electrical services, flat canopies between the cabins, drains, etc. COUNCIL DATE: 7/18/2023 ITEM ID#: 2023-867 Holly Black 612612023 77:35 AM RESOLUTION/ORDINANCE Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 75,000 75,000 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.2023530 Account Name 4470.140.8900-5315.00 43,245 - 02046 2301 EX Contract Services 4470.140.8900-5400.00 4470.001.9470-4999.99 31,755 - - 75,000 02046 2301 EX RE Building & Grounds - Maintenance Use Fund Balance - Current I of 1 City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC This contract executed this 18 day of July 2023, between the City of Fayetteville, Arkansas, and Evans Construction and Remodeling LLC In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Evans Construction and Remodeling LLC at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete the demolition, roofing scuppers and downspouts at the Wilson Park Historic Stone Strucutres per the quote dated 4/19/23. 2. The City of Fayetteville shall pay $43,245.00 based on their bid proposal in an amount not to exceed $ $43,245.00 . Payments will be made after approval and acceptance of work and submission of invoice. Payments will be_ made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Evans Construction and Remodeling LLC consist of this Contract and the following documents attached hereto, and made a part hereof: A. Quote dated 4/19/23 bid proposal. B. The Bid Tabulation. C. Olsson drawing Labeled Police Substation Plan and Details dated 12-10-21. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Evans Construction and Remodeling LLC 5. Evans Construction and Remodeling LLC shall not assign its duties under the terms of this agreement. 6. Evans Construction and Remodeling LLC agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Evans Construction and Remodeling LLC shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC Page 1 of 3 10 11 12 13 work on the project under this contract is not protected under Worker's Compensation Insurance, Evans Construction and Remodeling LLC shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance shall be paid by Evans Construction and Remodeling LLC Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. This contract may be terminated by the City of Fayetteville or Evans Construction and Remodeling LLC with 30 calendar days written notice. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract— Between City and Evans Construction and Remodeling LLC Page 2 of 3 WITNESS OUR HANDS THIS DAY OF CONTRACTOR NAME �IIIG/,!I� /"!/49=7WE i� Signature / / Mayor 6/ t4,4,a 11G fcyc- .15 Printed Contractor Name & Title ATTEST (Signature) Company Secretary (Printed Name) Treasurer Business jd).ress if xR CrH Gov S 4-'Ca City, State\& Zip Code Date Signed: le/60/3 1N , 207-3 CITY OF FAYETTEVILLE, ARKANSAS By: LIONELD JORDAN, Y n/, ATTEST: (Signature"p rAYFTTT-V!,I- Kara Paxt n, City Clerk,T�� il 12113Date Signed: (��1 City of Fayetteville Wilson Park Historic Stone Structure Roofing Project Contract - Between City and Evans Construction and Remodeling LLC Page 3 of 3 •_ni_61 Wilson Park Stone Structure Demolition and Roofing Evans Construction and Remodeling LLc $43,245.00 David's Roofing Company, Inc. $84,100.00 Stearman Roofing & Sheetmetal $62,852.24 Evans Construction and Remodeling LLC Date 1123 Crutcher St 4/19/23 Springdale, AR Quote 479-530-0801 t i~ City of Fayetteville Wilson Park Bldg 675 N Park Ave. Fayetteville AR Attn: Matt Byron Job Name and Address Description Cost Demo roof 40'x100' Clean area around building of trash related to work City to provide dumpsters Material and Labor $4,900.00 Add 26 Sq, including 10% waste to flat roofs of 50 mil TPO Add 26 Sq, including 10% waste to flat roofs of 1 1/2" ISO Pricing is based upon all the decking being in good condition After demolation of gabled roof, if damage is discovered, we will submit an estimate for repair Material and Labor $32,345.00 Build 6 scupper boxes and install Connect down spots into provided french drain Material and Labor $6,000.00 Material and Labor $43,245.00 Thank You Randy 03/21 /2023 David's Roofing Company, Inc. Claim Information P.O. Box 227 Davies Prairie Grove, AR 72753 ROOFING Phone: (479) 846-2113 Company Representative Rick Logue Phone: (479) 871-0075 rick.logue@davidsroofinginc.com Matt Byron City of Fayetteville 675 North Park Avenue Fayetteville, AR 72701 (479) 575-8321 Roofing and demolition GAF EverGuard TPO Full Sheet - .060 - 10'x100' GAF EnergyGuard Polyiso Insulation - Grade 2 - 2.0 - 4'x8' Install TPO - Mechanically Fastened Other - Demolition Labor (Bid Item) Job: Matt Byron $84,100.00 TOTAL $84,100.00 Starting at $840/month with *Acorn • APPLY IMPORTANT THINGS TO KNOW / OVERVIEW: It is the responsibility of the homeowner to move any item that could be damaged during the repair process. David's Roofing Company, Inc. is not responsible for any broken/damaged plants/shrubs. David's Roofing Company, Inc. is not responsible for damage to or repositioning of satellite dishes. David's Roofing Company, Inc. is not responsible for damaged interior air conditioner or interior gas lines, if the damage occurs due to improper installation. (Improper = Not being up to code or installer's dereliction of duty) David's Roofing Company, Inc. is not responsible for repairs of grass or driveways around the house. Payments made with credit or debit cards are subject to a 4% processing fee. Cancellation of contract invokes a 15% cancellation fee. David's Roofing Company, Inc. is not responsible for previous damage due to leaks, nor will we be responsible for any further damage if the origin of the leak is not corrected right away. David's Roofing Company, Inc.'s team does their best to clean the job sites as effectively as possible, however some debris may be missed. It is the customer's duty to look over their property for debris that may result in damages, therefore David's Roofing Company, Inc. is not responsible for damage or injury that may result from stepping on a nail, punctured tires, falling over objects, mowing over items, et cetera. ADDITIONAL TERMS. CONDITIONS. & POLICIES: David's Roofing Company, Inc. reserves the right to cancel this agreement, at any time, without penalty. Where supplements are required; (ex: additional layers, replacement of rotten/damaged decking, installation of required flashings (including flashing pans), code requirements, price fluctuations beyond our control), David's Roofing Company, Inc. will notify customer of changes, said supplements will become part of this contract and subject to the terms and conditions thereof. David's Roofing Company, Inc. employees are fully covered by Workman's Compensation and General Liability. This is a firm bid. No credits will be given for unused materials left at the job site. Unused materials will be picked up by our supplier or a David's Roofing Company, Inc. employee. It is the customer's responsibility to monitor all jobsite materials that have been delivered to their property while our team is away, therefore replacement of stolen materials are not the responsibility of David's Roofing Company, Inc. Failure to pay full contracted amount will result in any and all warranties to become null and void. If contract is not paid in full within 30 days, a lien will be placed on the property and all lien/legal costs will be added to the balance due. Outstanding balances beyond 30 days are subject to late fees and interests. WARRANTY INFORMATION: David's Roofing Company provides a 5 year warranty on any full roof replacements using asphalt shingles. David's Roofing provides a 1 year warranty on all repairs, covering only our repair work. All other jobs that are not full asphalt roof replacements or repairs will have a 2 year warranty. Warranty periods are the same for both residential or commercial. This warranty covers all workmanship related leaks or damages. The manufacturer's warranty will cover any material defects. No warranty covers an "act of nature" event. If there is a warrantable event that occurs, you will need to contact David's Roofing Company before anyone else. If any person besides a David's Roofing Company employee or someone contracted by David's Roofing Company works on this roof, the warranty will be voided. David's Roofing Company will then remedy the leak/damages to mutual satisfaction of all parties involved. David's Roofing Company will be held responsible for any reasonable damages caused by the leak. David's Roofing Company, if found responsible, will replace damaged items to the shape they were in before the leak. UNDERSTANDING OF POLICY: By signing my name below, I certify that I have read the above information, any questions concerning these policies have been discussed. My signature certifies my understanding/agreement with the above policies. I understand I am responsible for all charges not paid by insurance. A photocopy of this document is as valid as the original. You may receive a copy of this document upon request. ACCEPTANCE OF PROPOSAL: The noted prices, specifications, and conditions as listed on this agreement are hereby accepted. David's Roofing Company, Inc. is authorized to do the work as specified. PRE -CONSTRUCTION OR "IMPORTANT" LIEN NOTICE: I understand that each contractor, subcontractor, laborer, supplier, architect, engineer, surveyor, appraiser, landscaper, abstractor, or title insurance agent supplying labor, services, material, or fixtures is entitled to a lien against the property if not paid in full for the labor, services, materials, or fixtures used to improve, construct, or insure or examine title to the property even though the full contract price may have been paid to the contractor. I realize that this lien can be enforced by the sale of the property if necessary. I am also aware that payment may be withheld to the contractor in the amount of the cost of any services, fixtures, materials, or labor not paid for. I know that it is advisable to, and I may, require the contractor to furnish me a true and correct full list of all suppliers and service providers under the contract, and I may check with them to determine if all materials, labor, fixtures, and services furnished for the property have been paid for. I may also require the contractor to present lien waivers by all suppliers and services provided under the contract before I pay the contractor in full. If a supplier or other service provider and contractor with a check made payable to them jointly. Company Authorized Signature Customer Signature Customer Signature Date Date Date Stearman Roofing & Sheet Metal 391 Jean Mary Ave Springdale, AR 72762 License #0351350523 Date:03/22/2023 To: Matthew Byron Ref: 675 North Park Avenue Fayetteville, AR 72701 Ansbil' STEARMAN ROOFING Office: (479) 361-1400 Mobile: (479) 313-0005 Fax: (479)361-1401 kcheader@stearmanroofing.com Stearman Roofing Proposes: 1. Demo: Remove Existing Shingle Roof, Decking and Support. 2. Furnish and Install Elevate (Firestone) .60 MIL Mechanically Fastened TPO Roofing System Over%" HD Coverboard. 3. Furnish and Install Crickets to Divert Water to Scuppers. 4. Furnish and Install all Roof Related Flashings. 5. Furnish and Install .24 Gauge Steel Kynar 500 Prefinished Wall Cap, Collector Heads and Downspouts (Standard Colors Apply). 6. Tie in Downspouts to New Drainage System. 7. 20-Year Elevate Labor and Material Roof Warranty. 2-Year Workmanship and Labor Warranty. BID Price: $62,852.24 Note: City of Fayetteville to Provide the Following: Trim all Trees Around Buildings. Electrical and/or Gas Lines to be Re -Located as Needed. Provide Dumpsters for Trash. Though this Project Seems Straight Forward There Could be Unforeseen Problems Once Demo Starts. Change Orders will be Provided for Approval as Needed. Respectfully Submitted J�.�. 0 Kevin Cheader