The URL can be used to link to this page

Home My WebLink About147-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 147-23 File Number: 2023-793 EVANS CONSTRUCTION & REMODELING, LLC (SERVICE CONTRACT): A RESOLUTION TO AUTHORIZE A CONTRACT WITH EVANS CONSTRUCTION AND REMODELING, LLC IN THE AMOUNT OF $49,000.00 FOR LABOR AND MATERIALS FOR THE POLICE DEPARTMENT SUBSTATION FOUNDATIONS AND SLAB LOCATED IN THE REPLACEMENT PARKING DECK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville Arkansas hereby approves the bid of Evans Construction and Remodeling, LLC in the amount of $49,000.00 for labor and materials for the Police Department substation foundations and slab located in the replacement parking deck and authorizes Mayor Jordan to sign a contract with Evans Construction and Remodeling, LLC, a copy of which is attached to this Resolution. PASSED and APPROVED on July 6, 2023 Page 1 Attest: 01111111111111,i r SU• Kara Paxton, City Cle reasurer : f; AYE TTEVt;. A W,P"•• • C CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 6, 2023 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir DATE: SUBJECT: PD Substation Foundations and Slab RECOMMENDATION: CITY COUNCIL MEMO 2023-793 Staff recommends approval of the proposal from Evans Construction and Remodeling LLC in the amount of $49,000.00 to provide labor and materials for the PD Substation foundations and slab located in the Replacement Parking Deck BACKGROUND: In April of 2021, City Council passed resolution #93-21 which authorized Architectural Services for the Replacement Parking Deck. Included in that scope was a new PD Substation located on the ground level of the Deck. DISCUSSION: The staff solicited bids for this work. Evans Construction and Remodeling LLC was the lowest of 3 bids received. With the Replacement Parking Deck nearing completion, staff wants to get this proposal secured in order to start the Substation as soon as possible. The anticipated completion of the Substation is early 2024. BUDGET/STAFF IMPACT: $49,000.00 will be allocated from the Police Impact Fees Account 2300.200.9300-5804.00 ATTACHMENTS: 2023-793 SRF Police Substation, MEMORANDUM PD Substation, PD Substation Foundations and Slab Contract, Bid Tabulation PD Substation Foundation and Slab, Item A.2 Approvals Signatures Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _= City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-793 PD Substation Foundations and Slab A RESOLUTION TO AUTHORIZE A CONTRACT WITH EVANS CONSTRUCTION AND REMODELING, LLC IN THE AMOUNT OF $49,000.00 FOR LABOR AND MATERIALS FOR THE POLICE DEPARTMENT SUBSTATION FOUNDATIONS AND SLAB LOCATED IN THE REPLACEMENT PARKING DECK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville Arkansas hereby approves the bid of Evans Construction and Remodeling, LLC in the amount of $49,000.00 for labor and materials for the Police Department substation foundations and slab located in the replacement parking deck and authorizes Mayor Jordan to sign a contract with Evans Construction and Remodeling, LLC, a copy of which is attached to this Resolution. Page 1 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2023-793 Item ID 6/20/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/31/2023 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Approval of proposal from Evans Construction and Remodeling LLC in the amount of $49,000.00 to provide labor and materials for the PD substation foundations and slab in the Replacement Parking Deck. Budget Impact: 2300.200.9300-5804.00 Impact Fees Account Number Fund 07001.7820 Police Impact Fee Impr - Police Substation Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 605,000.00 605,000.00 $ 49,000.00 ,56,000.00 Previous Ordinance or Resolution # Approval Date: V20221130 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 6, 2023 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Waylon Abernathy, Bond Projects & Construction Dir DATE: June 6, 2023 SUBJECT: PD Substation Foundations and Slab RECOMMENDATION: CITY COUNCIL MEMO 2023-793 Staff recommends approval of the proposal from Evans Construction and Remodeling LLC in the amount of $49,000.00 to provide labor and materials for the PD Substation foundations and slab located in the Replacement Parking Deck BACKGROUND: In April of 2021, City Council passed resolution #93-21 which authorized Architectural Services for the Replacement Parking Deck. Included in that scope was a new PD Substation located on the ground level of the Deck. DISCUSSION: The staff solicited bids for this work. Evans Construction and Remodeling LLC was the lowest of 3 bids received. With the Replacement Parking Deck nearing completion, staff wants to get this proposal secured in order to start the Substation as soon as possible. The anticipated completion of the Substation is early 2024. BUDGET/STAFF IMPACT: $49,000.00 will be allocated from the Police Impact Fees Account 2300.200.9300-5804.00 ATTACHMENTS: 2023-793 SRF Police Substation, Contract PD Substation Foundations and Slab, Bid Tabulation PD Substation Foundation and Slab Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville Police Substation Foundations and Slab Contract— Between City and Evans Construction and Remodeling LLC This contract executed this __k day of,J�,2D�3between the City of Fayetteville, Arkansas, and �VQYI_� i(1S G'+1UV1 (,iY1A Remodetiyil L.LC In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Evans Construction and Remodeling LLC at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items per Olsson Engineered Drawings dated 12-10-21 stated in 5923 bid proposal, dated 5/9/23, 2. The City of Fayetteville shall pay S49.000.00 _ based on their bid proposal in an amount not to exceed $ $49,000.00 . Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Evans Construction and Remodeling LLC ___consist of this Contract and the following documents attached hereto, and made a part hereof: A. Quote 5923 _ _ bid proposal. B. The Bid Tabulation. C. Olsson drawing Labeled Police Substation Plan and Details dated 12-10-21. 4, These Contract documents constitute the entire agreement between the City of Fayetteville and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Evans Construction and Remodeling LLC 5. Evans Construction and Remodeline LLC shall not assign its duties under the terms of this agreement. 6. Evans Construction and Remodeling LLC . agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. Evans Construction and Remodeling LLC shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in City of Fayetteville Police Substation Foundations and Slab Contract — Between City and Evans Construction and Remodeling LLC Page 1 of 3 work on the project under this contract is not protected under Worker's Compensation Insurance, Evans Construction and Remodeling LLC shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance shall be paid by Evans Construction and Remodeling LLC Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. This contract may be terminated by the City of Fayetteville or Evans Construction and Remodeling LLC with 30 calendar days written notice. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 10. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 11. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 12. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 13. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville Police Substation Foundations and Slab Contract — Between City and Evans Construction and Remodeling LLC Page 2 of 3 WITNESS OUR HANDS THIS W DAY OF _ du,I q m23 CONTRACTOR NAME 414e4�By Signature Printed Contractor Name & Title ATTEST (Signature) Company Secretary (Printed Name) Business Address �3 -Cr', - J~ S 4- �p '� • 'i �� }�Z City, State & Zip Code Date Signed: City of Fayetteville Police Substation Foundations and Slab CITY OF FAY EVILLE A ANSAS By \ / 0 ELD JO N Mavor fiIfIfl., A EST: (Signature ��;K•/ T/ , Kara Paxton, City Clerk, Treasurer ; I AYE T i EVIL I. A N` 1riiu iiiN 1� Contract— Between City and Evans Construction and Remodeling LLC Page 3 of 3 Date Signed: J Ld U r ion Bid Tabulation PD Substation Foundations and Slab Evans Construction and Remodeling LLC. $49,000.00 Nabholz Construction $73,644.68 Backus Concrete, LLC $91,640 N O O � O �O ON � CY LO LIt L) O m 69. .0 N C O cc � J � C c Cc N C d O) �4 J d LJ J O C 'C Q O O p � O C cc .� � a) E H E o �a co z 55 cc o 'a c c ' ca U 7 > c°—amcu c O u =Q� o-Wa) >,�� •. . c U 0 0 N c M cU? � O co a) LL E �. —@ W - COS 0dUiQ m m C cc O N c O_ J L- m �i c"a c cm A' 1NTEBRITy Nabholz Construction - HQ 3301 N 2nd Street Rogers, Arkansas 72756 Phone:+14796597800 PCCOR #033 Project: 02-22-2674 - Downtown Parking Deck 325 N. West Ave Fayetteville, Arkansas 72701 Prime Contract Change Order Request #033: Police Station Slab TO: CITY OF FAYETTEVILLE FROM: Nabholz Construction Corporation ATTN TRACY / ACCOUNTING 113 W MOUNTAIN FAYETTEVILLE, Arkansas 72701 CHANGE ORDER REQUEST 03310 PRIME CONTRACT None NUMBER / REVISION: CHANGE ORDER: STATUS: Pending - In Review CREATED BY SCHEDULE IMPACT: DATE CREATED: EXECUTED: No SIGNED CHANGE ORDER RECEIVED DATE: TOTAL AMOUNT: CHANGE ORDER REQUEST TITLE: Police Station Slab Jacob Keeney (NABHOLZ CONSTRUCTION CORP/ROG) 4/25/2023 $73,644.68 CHANGE ORDER REQUEST DESCRIPTION: CE #070 - Police Station Slab Cost to bring the Police Department Substation to subgrade and pour a slab per the attached drawings from Olsson. ATTACHMENTS: Police Station Slab wlfh Gravel.odf , POLICE STATION DETAILS.pdf , Police Plan on West Ave 031822.odf , 2023-04-20 020- 02750 Structural Police $talon Slab.odf POTENTIAL CHANGE ORDERS IN THIS CHANGE ORDER REQUEST- PCO # I Contract Company Title Schedule Impact Amount 033 CITY OF FAYETTEVILLE Police Station Slab $73,644.68 Total: $73,644.68 CHANGE ORDER REQUEST LINE ITEMS: PCO # 033[ PolirP Statinn Slah # I Budget Code Description Ice Amount 1 32-4750.SUB SITE CONCRETE.SUBCONTRACT Bring in additional fill, grade to subgrade, and form and pour slab. $69,545.00 Subtotal: $69,545.00 General Liability Insurance: $591.13 Builders Risk Insurance: $6.95 Fee: $3,192.12 PP Bond: $309.48 Grand Total: $73,644.68 CITY OF FAYETTEVILLE ATTN TRACY/ACCOUNTING 113 W MOUNTAIN FAYETTEVILLE, Arkansas 72701 Nabholz Construction Corporation SIGNATURE DATE SIGNATURE DATE Nabholz Construction - HQ Page 1 of 1 Printed On: 5/22/2023 03:21 PM BUDGET BID PROPOSAL NABHOLZ CONSTRUCTION -CONCRETE 3301 NORTH 2ND STREET ROGERS, AR 72756 Contact: JASON HAYDUK Phone: Email: c )uotc To: Jacob Keeney Phone: Fax: 479-270-2216 JASON.HAYDUK@NABHOLZ.COM Job Name: Police Room at Fay PG Date of Plans: Revision Date: ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT BUILDING 540 SLAB ON GRADE 2,379.00 SF 21.05 50,077.95 760 REINFORCING STEEL 1.75 TN 3,552.06 6,216.11 830 PLACE & FINISH SLAB ON GRADE 2,379.00 SF 5.57 13,251.03 BUILDING 69,545.09 GRAND TOTAL 69,545.09 NOTES: Terms and Conditions Building only Add Alternate - Additional gravel fill: S2,975.00 Total w/ Add Alternate: S72,520.00 Page 1 of 1 II CWHAVOt COORDNATE SLAB LAYOUT WH tEC%llAL 0— fil OTHERS coNTRACTOR CCCR=',A= — FIELD VERIFY Dl.E-DHS POLICE STATION FLOOR PLAN ILAN f M, Backus Concrete, LLC P.O. Box 10451 Fayetteville, AR 72703 Customer / Address City of Fayetteville AR Wade Abernathy Facilities Management 115 S. Church Avenue Fayetteville, AR 72701 Description PD Substation Pad Per Plan 12/10/2021 Slab On Grade 2385 SF - Install Gravel base - Install Reinforcement - Place and finish concrete per plan Thicken interior footing - Includes excavation - install reinforement Stair/landing - Install reinforcement - place and finish concrete EXCLUSIONS: - All Items Not Listed Above - Utilities - Permits and Associated Fees - Concrete Testing - Colored & Polished Concrete - Hard Rock and Oversized Rock Excavation - Additional Excavation Due to Soil Quality - Termite Treatment - Anchor Bolts and Embed Materials - Barricades, Traffic Control, and Lane Closure Work - Handrail Materials and Installation - Trench Drains - Sealants and Caulking - Masonry Rebar - Waterproofing - Specialty Rebar Including ChromX (MMFX2) and Epoxy Coated - Engineered Drawings and Shop Drawings - Building Perimeter and Underslab Insulation - Landscape Protection - Subgrade to be f 0.10' Prior to Work Commencement Signature Proposal Project # Date Quote # PD Substation Pad 5/4/2023 22-0265 C05 Project Address Estimator I SE Qty I Cost Total 91,640.00 91,640.00 Total Page 1 Proposal Backus Concrete, LLC BACKIL15 Project # Date Quote # P.O. Box 10451 Fayetteville, AR 72703 PD Substation Pad 5/4/2023 22-0265 CO5 Customer / Address City of Fayetteville AR Wade Abernathy Facilities Management 115 S. Church Avenue Fayetteville, AR 72701 Description DISCLAIMER: Project Address - Proposal does not include layout, testing, or permits. - Proposal price based on listed items and quantities only. - Proposal has been priced to perform work during normal duty hours Monday through Friday. - Evenings, weekends, and holidays may incur additional costs. - Invoices are due within 30 days of receipt. - This estimate is valid for 14 days. Please confirm price if scheduling after 14 days. LEGAL STATEMENT: Customer acknowledges and agrees that the above scope of work and pricing is an only and is based on the visible project area. Customer further acknowledges and agrees that the scope of work to be performed and th related pricing is subject to change should Backus Concrete, LLC, encounter unforeseen circumstances including, but not limited to, unmarked utility lines, unstable or unsettled subsurfaces, and/or hidden defects within the project area. Upon encountering such circumstances, unless an emergency exists (i.e., ruptured utility lines), Backus Concrete, LLC, will make all reasonable efforts to advise Customer of the estimated increased costs of said unforeseen circumstances as they occur. Customer agrees to pay to Backus Concrete, LLC, any additional sums expended by Backus Concrete, LLC, for labor, materials, and overhead, necessitated by such unforeseen circumstances. Further, Customer acknowledges and agrees that the above estimate is based on representations made to Backus Concrete, LLC, by Customer as it relates to scope of wo. to be performed and materials to be used. Thus, any changes, additions, or upgrades requested by Customer after acceptance of this estimate may result in an increased scope work and a resultant overall price increase and Customer acknowledges same and agrees pay the amount of any such increase promptly when invoiced for same by Backus Concr, LLC. Signature Estimator Qty I Cost Total SE Total 591,640.00 Page 2 A•Z• Evans Construction & Remodeling, LLC (Service Contract) Item Approvals Name: Signature: Waylon Abernathy L'-'\ C- Paul Becker Holly Black v�.� (l+ecxo11 Les McGaugh QoocoyC'N' rnn G•-v%c. G`cr�t jaei+-B Blake Pennington Paul Becker 0` Susan Norton Lioneld Jordan - Date: o SI-ZS k Z-S OGto6 Z.'S C> 6 ( oT 7-'3