HomeMy WebLinkAbout124-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 124-23
File Number: 2023-784
HAWKINS-WEIR ENGINEERS, INC. - HWY 112 (SERVICE AGREEMENT):
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $98,610.00 FOR
ADDITIONAL SERVICES DURING THE FINAL DESIGN PHASES OF THE UTILITY RELOCATIONS ALONG
HIGHWAY 112
WHEREAS, on June 1, 2021, the City Council passed Resolution No. 164-21 approving a Professional Engineering
Services Agreement with Hawkins -Weir Engineers, Inc. for engineering services associated with the utility relocations
along Highway 112 from Truckers Drive to Howard Nickell Road associated with Arkansas Department of
Transportation Project 040746; and
WHEREAS, Amendment No. 1 to the contract with Hawkins -Weir Engineers, Inc. will provide for costs associated
with significant additional services required during the final design phases of the project, with reimbursement from the
Arkansas Department of Transportation expected to cover approximately 90% of those costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 1 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in an
amount not to exceed $98,610.00 for significant additional services required during the final design phases of the
project, as shown in the scope of services attached to Amendment No. 1.
PASSED and APPROVED on June 6, 2023
Attest:
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~ Kara Paxton, City Clerk , asurer �S; T F ;Tn—
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Page 1
AMENDMENT NO. 1
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the
Highway 112 Utility Relocation (HW Project No. 2021048), dated June 1, 2021, between the City of
Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc. (hereinafter called
Engineer), Owner hereby authorizes Engineer to proceed with engineering services as modified by this
Amendment No. 1.
SECTION 1— SCOPE OF SERVICES
1.1 Amendment No. 1 is for the increased scope of work associated with the Final Design Phase of the
Highway 112 Utility Relocation project. Additional services are detailed in the Engineer's attached Scope
of Services dated January 17, 2023.
SECTION 2 — TIME OF SERVICE
2.1 Engineer will proceed with providing the services set forth herein immediately upon execution of
this Authorization by all parties.
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Niqety
Eight Thousand Six Hundred Ten and 00/100 Dollars ($98,610.00) without written approval of Owner.
These additional services adjust the Agreement's not to exceed fee to $524,410.00, but does not adjust the
not to exceed reimbursable expenses of $40,200.00.
2021048 Amendment l.doex Page I oft April 13, 2023
Attachments: Scope of Services dated January 17, 2023
Fee Proposal dated January 17, 2023
Arkansas State Highway Commission Utility Change Order
Standard ! lourly Billing Rate Structure, effective August 14, 2022
AUTHORIZATION BY:
CITY OF FAYETTEVII,I,E, ARKANSAS
Date:
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC.
By: � Ub b • ec"
Brett D. Peters, P.E.
President and CEO
Date: 04 113 / 20 23
Jordan, Mayor
2021048 Amendment l.docx Page 2 of April 13, 2023
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-784
Hawkins -Weir Engineers, Inc. - Highway 112 Amendment No. 1
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN AN AMOUNT NOT TO
EXCEED $98,610.00 FOR ADDITIONAL SERVICES DURING THE FINAL DESIGN PHASES OF
THE UTILITY RELOCATIONS ALONG HIGHWAY 112
WHEREAS, on June 1, 2021, the City Council passed Resolution No. 164-21 approving a Professional
Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for engineering services associated
with the utility relocations along Highway 112 from Truckers Drive to Howard Nickell Road associated
with Arkansas Department of Transportation Project 040746; and
WHEREAS, Amendment No. 1 to the contract with Hawkins -Weir Engineers, Inc. will provide
for costs associated with significant additional services required during the final design phases of the
project, with reimbursement from the Arkansas Department of Transportation expected to cover
approximately 90% of those costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 1 to the Professional Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. in an amount not to exceed $98,610.00 for significant additional services required during
the final design phases of the project, as shown in the scope of services attached to Amendment No. 1.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-784
Item ID
6/6/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/17/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins -Weir
Engineers, Inc. for professional services associated with ArDOT Project 040746 Utility Relocations along Highway
112 in an amount not to exceed $98,610.00.
Budget Impact:
5400.720.5600-5314.00/5400.720.5700-
5314.00
Account Number
11011.2101
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Water and Sewer
Fund
Water/Sewer Relocations - Bond Projects
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
5,903,062.00
$
1,792,948.85
Is
4,110,113.15
$
98,610.00
Previous Ordinance or Resolution #
Approval Date:
4,011,503.15
V20221130
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 6, 2023
CITY COUNCIL MEMO
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
Hawkins -Weir Engineers, Inc. - Highway 112 Amendment No. 1
RECOMMENDATION:
2023-784
Staff recommends approval of Amendment No. 1 to the engineering services agreement with Hawkins -Weir
Engineers, Inc. for professional services associated with ArDOT Project 040746 Utility Relocations along
Highway 112 in an amount not to exceed $98,610.00.
BACKGROUND:
The Arkansas Department of Transportation has requested utility relocations to prepare for the widening of
Highway 112 from Truckers Drive to Howard Nickell Road. Hawkins -Weir has completed the engineering
design of these improvements and now the project is moving forward into easement acquisition and bidding
phases.
The ArDOT Utility Relocation Agreement for this project is also progressing through the City's committee and
council processes.
DISCUSSION:
Amendment No. 1 is necessary to cover costs associated with significant additional effort encountered during
the final design phases. This effort included an additional 3,200-feet of pipeline design, assistance with nearby
rezoning coordination that was time -sensitive, four additional meetings with City and ArDOT for final
coordination items, and additional 3-D modelling to avoid conflicts with the final ArDOT detailing of
underground pedestrian facilities.
This amendment has already been approved by ArDOT as a change order to the existing Preliminary
Engineering Agreement between the City and ArDOT. The cost for this amendment is $98,610.00, however,
ArDOT reimbursement on this project is approximately 90% which will also apply to these engineering fees.
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Relocations - Bond Projects account within the Water & Sewer fund.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The breakout of the split between the two G/L accounts is below:
G/L Account Project Amount
5400.720.5600-5314.00 11011.2101 $73,957.00
5400.720.5700-5314.00 11011.2101 $24,653.00
Total $98,610.00
ATTACHMENTS: SRF Hawkins -Weir Engineers - Hwy 112, Amendment No. 1, 040746 ARDOT Change
Order
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
HN
Amendment No. 1
Scope of Services ��
Highway 112 Utility Relocations
Fayetteville, Arkansas
CITY OF
HW Project No. 2021048 FAYETTEVILLE
January 17, 2023 ARKANSAS
D. Task 3 — Final Design (ARDOT Preliminary Engineering — Change Order)
1. Prepare final design calculations, plans, profiles, details, quantity takeoffs, and cost
estimates for an additional 3,200 LF of pipe line
2. Prepare exhibits for City of Fayetteville's use relative to a rezoning effort for Benedict
Preliminary Master Plan and provide review comments on rezoning for the 112 Drive -In
Development
3. Research property records and prepare additional utility easement in Highway 112
Business Park for existing utilities along W. Enterprise Drive
4. Prepare requests and coordinate with ARDOT on proposed right-of-way changes along
Arkansas Highway 112 north of Truckers Drive; relocation of proposed ARDOT drainage
improvements and elimination of a sanitary sewer relocation on W. Van Ashe Drive; and
possible extension of water line improvements along Arkansas Highway 112 north of
Howard Nickle Road for future phase of Highway 112 widening
5. Prepare Civil 3D surface model of proposed traffic circle at Arkansas Highway 112 and W.
Van Asche Drive to determine location of existing 36-in. transmission line relative to
proposed drainage improvements and roadway embankment
6. Attend (1) additional 50% Design Review meeting and prepare additional plan revisions
for pipeline alignment and associated easement updates
7. Attend (3) additional 90% (Pre -Final) Design Review meetings with City of Fayetteville
Utility Department staff, City land agents, and ARDOT
8. Update technical specifications for project manual based on revised City of Fayetteville
Standard Specifications recently approved by the Arkansas Department of Health
9. Coordinate, inspect and perform location survey on the second phase of geotechnical
bores at the project site
2021048 Amendment 1 Scope of Services (01-17-23) Page 1
HN
Task 3 - Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
Exhibit B
Scope of Services and Fee Proposal Summary
Contract Amendment No. 1 Revised
Highway 112 Utility Relocations
City of Fayetteville, Arkansas
HW Project No. 2021048
January 17, 2023
�_
c ITY OF
FAYETTEVILLE
ARKANSAS
Highway 112 Utility Relocations, Fayetteville, Arkansas
Task
Engr
VII
Engr
V
Engr
III
Engr
I
GPS
Survey
Surveyor
Insp
I
Tech
IV
Tech
I
Total
Hours
1. Prepare final design calculations, plans, profiles, details, quantity takeoffs, and cost estimates for an additional 3,200 LF of pipe line
188
8
20
166
4
72
22
480
2. Prepare exhibits for City of Fayetteville's use relative to a rezoning effort for Benedict Preliminary Master Plan and provide review comments on
rezoning for the 112 Drive -In Development
12
4
2
18
3. Research property records and prepare additional utility easement in Highway 112 Business Park for existing utilities along W. Enterprise Drive
1
6
7
4. Prepare requests and coordinate with ARDOT on proposed right-of-way changes along Arkansas Highway 112 north of Truckers Drive;
relocation of proposed ARDOT drainage improvements and elimination of a sanitary sewer relocation on W. Van Ashe Drive; and possible
extension of water line improvements along Arkansas Highway 112 north of Howard Nickle Road for future phase of Highway 112 widening
16
2
2
20
5. Prepare Civil 3D surface model of proposed traffic circle at Arkansas Highway 112 and W. Van Asche Drive to determine location of existing
36-in. transmission line relative to proposed drainage improvements and roadway embankment
4
22
26
6. Attend (1) additional 50 % Design Review meeting and prepare additional plan revisions for pipeline alignment and associated easement
updates
6
2
4
12
7. Attend (3) additional 90 % (Pre -Final) Design Review meetings with City of Fayetteville Utility Department staff, City land agents, and ARDOT
16
4
20
40
8. Update technical specifications for project manual based on revised City of Fayetteville Standard Specifications recently approved by the
Arkansas Department of Health
36
4
40
9. Coordinate, inspect and perform location survey on the second phase of geotechnical bores at the project site
2
2
4
1
9
Total Hours 281 14 20 194 8 10 0 99 26
652
Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
$98,610
ENGINEERING SERVICES SUMMARY
Highway 112 Utility Relocations, Fayetteville, Arkansas
A. Task 1 - Preliminary Engineering Services Approved under Agreement for Professional Engineering Services, June 1, 2021
$36,000
B. Task 2 - Final Design Phase (ARDOT Construction Agreement) Approved under Agreement for Professional Engineering Services, June 1, 2022
$389,800
C. Reimbursable Expenses Approved under Agreement for Professional Engineering Services, June 1, 2023
$40,200
D. Task 3 - Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
$98,610
Total Engineering Fee - Not to Exceed
$564,610
2021048 Scope of Services Fee Proposal -Amendment I\Annendment 1(Task 3( 01-17-23 Page 1 of 1
ARKANSAS STATE HIGHWAY COMMISSION
UTILITY CHANGE ORDER
UTILITY City of Fayetteville CHANGE ORDER NO. One (PE)
JOB NO. 040746 FAP NO. CMF-TAPF-9142(48) JOB NAME Truckers Dr. - Howard
ROUTE 112 SECTION 1 Nickell Rd. (Fayetteville)(S)
COUNTY Washington
DESCRIPTION OF CHANGE:
Increase Preliminary Engineering from the amount entered on the PE Agreement of $466,000.00 to the revised
estimated amount of $564,610.00, which results in an increase of $98,610.00.
REASON FOR CHANGE:
Increase Preliminary Engineering due to additions in the scope of work for design. Additional facilities have been
included in the relocation plans, and additional engineering is required due to business developments within the
project area. Additional coordination is also being required to complete the Owner's relocation proposal. Please
see attached estimate.
Item Description
Present Amount
Revised Amount
Increase
(Decrease)
Preliminary Engineering
$466,000.00
$564,610.00
$98,610.00
TOTAL
1 $466,000.00
$564,610.00
1 $98,610.00
COMPUTATION OF REIMBURSABLE AMOUNT:
Reimbursable Percentage: 90.31 % (estimated)
Present Amount
$466,000.00
Reimb. % 90.31 %
$420,844.60
Revised Amount
$564,610.00
IReimb. % 90.31 %
$509,899.29
Overrun
$89,054.69
Requested
Coordinator�/
Recommended Ul:�/l/ 44,0- qLA , &
Section Head-Utilitia Section
Approved �^-- ti •• �A�
Right of Way Division Upaic�,
Authorized
Asst. Chief Lr,,,ineer-Design
Job Files\Job #\Funding
Date 2-8-2023
Date 2-8-2023
Date 2/8/2023
Date 02-08-2023
Engineer
Standard Billing Rate Structure
For Hourly Fee Based Contracts
Hawkins -Weir Engineers, Inc.
Effective August 14, 2022 through August 12, 20231"
Engineer VII
$
220
Per Hour
Engineer VI
$
200
Per Hour
Engineer V
$
175
Per Hour
Engineer IV
$
150
Per Hour
Engineer III
$
130
Per Hour
Engineer II
$
115
Per Hour
Engineer I
$
100
Per Hour
Engineering Technician
Designer I
$
110
Per Hour
Technician IV
$
95
Per Hour
Technician III
$
85
Per Hour
Technician II
$
75
Per Hour
Technician I
$
65
Per Hour
Field Technician - Field Inspector
Resident Project Representative (RPR)
$
120
Per Hour
Construction Manager
$
100
Per Hour
Inspector II
$
85
Per Hour
Inspector I
$
75
Per Hour
Field Surveying
GPS Survey
Surveyor
Administrative
Business Manager
Expert Witness
Preparation
Testimony, less than 1/2 day
Testimony, per Day
$ 175 Per Hour
$ 125 Per Hour
$ 85 Per Hour
At Engineer's Hourly Rate
$ 2,000
$ 4,000
Expenses Reimbursable Expenses and upcharges are determined by the Client Agreement/Contract
Subconsultants/Outside Services
Express Delivery, Field Supplies, Testing, Review/Filing Fees and Advertising
Travel: Hotel and meals
Actual Cost
Vehicle(2)
$0.655 per
mile effective l/l/23
Reproduction: Outside printing service
Actual Cost
In-house printing
Letter Copy - B&W
$ 0.12
Per Copy
Letter Copy - Color
$ 0.75
Per Copy
22 x 34 Size Copy - B&W
$ 3.00
Per Copy
22 x 34 Size Copy - Color
$12.00
Per Copy
22 x 34 Size Copy - Color Photo $ 25.00
Per Copy
11 x 17 Size Copy - B&W
$ 1.50
Per Copy
11 x 17 Size Copy - Color
$ 5.00
Per Copy
CD Copy
$ 5.00
Per Copy
Binding
$ 1.00
Each
(1> Billing Rates are reviewed and adjusted annually in August. Regardless, any adjustment
in Billing Rates will not impact previously negotiated Not To Exceed (NTE) fee amounts without a
formal Contract Amendment.
(z) To be adjusted periodically to current IRS mileage rate.
All Billings are due upon receipt unless prior arrangements for payment have been made.
ARKANSAS STATE HIGHWAY COMMISSION
UTILITY CHANGE ORDER
UTILITY City of Fayetteville CHANGE ORDER NO. One (PE)
JOB NO. 040746 FAP NO. CMF-TAPF-9142(48) JOB NAME Truckers Dr. - Howard
ROUTE 112 SECTION 1 Nickell Rd. (Fayetteville)(S)
COUNTY Washington
DESCRIPTION OF CHANGE:
Increase Preliminary Engineering from the amount entered on the PE Agreement of $466,000.00 to the revised
estimated amount of $564,610.00, which results in an increase of $98,610.00.
REASON FOR CHANGE:
Increase Preliminary Engineering due to additions in the scope of work for design. Additional facilities have been
included in the relocation plans, and additional engineering is required due to business developments within the
project area. Additional coordination is also being required to complete the Owner's relocation proposal. Please
see attached estimate.
Item Description
Present Amount
Revised Amount
Increase
(Decrease)
Preliminary Engineering
$466,000.00
$564,610.00
$98,610.00
TOTAL
1 $466,000.00
$564,610.00
$98,610.00
COMPUTATION OF REIMBURSABLE AMOUNT:
Reimbursable Percentage: 90.31 % (estimated)
Present Amount
$466,000.00
Reimb. % 90.31 %
$420,844.60
Revised Amount
$564,610.00
IReimb. % 90.31 %
$509,899.29
Overrun
$89,054.69
Requested
Coordinator�/
Recommended Ul:�/l/ 44,0- qLA , &
Section Head-Utilitia Section
Approved
Right of Way Division Upaic�,
Authorized
Asst. Chief Lr,,,ineer-Design
Job Files\Job #\Funding
Date 2-8-2023
Date 2-8-2023
Date 2/8/2023
Date 02-08-2023
ON
hw
D. Task 3 - Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
Exhibit B
Scope of Services and Fee Proposal Summary
Contract Amendment No. 1 Revised
Highway 112 Utility Relocations
City of Fayetteville, Arkansas
HW Project No. 2021048
January 17, 2023
Include with PE Change Order #1
CITY OF
FAYETTEVILLE
ARKANSAS
Highway 112 Utility Relocations, Fayetteville, Arkansas
Engr
Engr
Engr
Engr
GPS
Insp
Tech
Tech
Total
Task
VII
V
III
I
Survey
Surveyor
I
IV
I
Hours
1. Prepare final design calculations, plans, profiles, details, quantity takeoffs, and cost estimates for an additional 3,200 LF of pipe line
188
8
20
166
4
72
22
480
2. Prepare exhibits for City of Fayetteville's use relative to a rezoning effort for Benedict Preliminary Master Plan and provide review comments
12
4
2
18
on rezoning for the 112 Drive -In Development
3. Research property records and prepare additional utility easement in Highway 112 Business Park for existing utilities along W. Enterprise
1
6
7
Drive
4. Prepare requests and coordinate with ARDOT on proposed right-of-way changes along Arkansas Highway 112 north of Truckers Drive;
16
2
2
20
relocation of proposed ARDOT drainage improvements and elimination of a sanitary sewer relocation on W. Van Ashe Drive; and possible
extension of water line improvements along Arkansas Highway 112 north of Howard Nickle Road for future phase of Highway 112 widening
5. Prepare Civil 3D surface model of proposed traffic circle at Arkansas Highway 112 and W. Van Asche Drive to determine location of existing
4
22
26
36-in. transmission line relative to proposed drainage improvements and roadway embankment
6. Attend (1) additional 50 % Design Review meeting and prepare additional plan revisions for pipeline alignment and associated easement
6
2
4
12
updates
7. Attend (3) additional 90% (Pre -Final) Design Review meetings with City of Fayetteville Utility Department staff, City land agents, and ARDOT
16
4
20
40
8. Update technical specifications for project manual based on revised City of Fayetteville Standard Specifications recently approved by the
36
4
40
Arkansas Department of Health
9. Coordinate, inspect and perform location survey on the second phase of geotechnical bores at the project site
2
2
4
1
9
Total Hours 281 14 20 194 8 10 0 99 26
652
Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
$98,610
DR, F
E. Task 4 - Construction Phase Services, Amendment 1 (ARDOT Construction Engineering)
Highway 112 Utility Relocations, Fayetteville, Arkansas
Task
Engr
VII
Engr
V
Engr
III
Engr
II
GPS
Survey
Sury
Insp
I
Tech
IV
Tech
I
Total
Hours
1. Conduct a Pre -Construction Conference with the Owner and Contractor
4
4
4
2
14
a. Prepare and distribute a Meeting Summary
4
4
4
2
14
b. Provide field survey to establish control monumentation
16
4
20
2. Provide full time observation of Contractor's construction activities Its
240
600
4400
160
5400
3. Conduct 24 monthly progress meetings
80
120
120
320
a. Conduct a Concrete Pre -Placement Conference with the Owner and Contractor
4
4
4
12
b. Conduct a coordination meeting with the Owner and the Contractor prior to connecting to the existing 36-inch transmission line
4
4
4
12
c. Conduct a coordination meeting with the Owner and the contractor prior to hydrostatic pressure testing and disinfection of water lines
4
4
8
d. Prepare and distribute Meeting Summaries
8
48
48
80
184
4. Prepare, review, and coordinate the dissemination of construction documentation including materials submittals, requests for information,
testing results, field orders, and change orders as directed by the Owner
80
120
120
40
104
464
5. Review the Contractor's construction quantities and materials stored and prepare monthly pay requests for the Owner's consideration and
approval
40
48
96
48
232
6. Conduct as -built surveys of completed water and sanitary sewer improvements
64
8
72
7. Coordinate and conduct a final inspection with the Contractor and the Owner
8
8
4
20
a. Prepare and distribute a punch list of deficient construction items for the Contractor to address
4
4
4
12
b. Monitor Contractor's completion of the punch list items and prepare an acceptance recommendation for the Owner
8
8
8
24
8. Prepare Record Drawings of the completed project and provide one (1) reproducible hard copy and one (1) electronic copy for the Owner's
archives
24
20
80
124
Total Hours 240 640 0 1040 80 12 4400 120 400
6932
Construction Phase Services, Amendment 1 (ARDOT Construction Engineering)
$667,300
2021048 Scope of Services Fee Proposal -Amendment 1\Proposed Fee Amendment 1-011723 Page 1 of 2
Exhibit B
hw
ENGINEERING SERVICES SUMMARY
Scope of Services and Fee Proposal Summary
Contract Amendment No. 1 Revised
Highway 112 Utility Relocations
City of Fayetteville, Arkansas
HW Project No. 2021048
January 17, 2023
CITY OF
P"ETTEVILLE
ARKANSAS
Highway 112 Utility Relocations, Fayetteville, Arkansas
A.
Task 1 - Preliminary Engineering Services
$36,000
B.
C.
D.
E.
Task 2 - Final Design Phase (ARDOT Construction Agreement)
Reimbursable Expenses
Task 3 - Final Design, Amendment 1 (ARDOT Preliminary Engineering - Change Order)
Task 4 - Construction Phase Services, Amendment 1 (ARDOT Construction Engineering)
$389,800
$40,200
$98,610
$667,300
Total Engineering Fee - Not to Exceed
(1) Inspection time based on a 910-day (30 months) Construction Contract Time (182 calendar days to Materials Delivery, 698 days to Substantial Completion, and 30 days to Final Completion). Materials delivery observation is based
on 8 hours per week, full-time construction observation is based on 8 hours per day (Monday through Friday), and periodic inspection is based on 16 hours per week until the originally scheduled final completion date. Construction
phase services assume that the City of Fayetteville will also provide a city inspector for periodic inspection during construction.
$1,231,910
2021048 Scope of Services Fee Proposal -Amendment 1\Proposed Fee Amendment 1-011723 Page 2 of 2
Mashburn, Keith
From: Barry McCormick <Barry.McCormick@hawkins-weir.com>
Sent: Thursday, January 19, 2023 11:07 AM
To: Mashburn, Keith
Cc: Corey Granderson P.E. (cgranderson@fayetteville-ar.gov); Josh Durham
Subject: Information for PE Agreement Change Order and CE Agreement - Hwy 112, 2021048
Attachments: 2021048 Scope of Services Fee Proposal - Amendment 1 (draft 01-17-23).pdf
Follow Up Flag: Follow up
Flag Status: Flagged
CAUTION: This email originated from outside of ARDOT. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Keith
This will transmit for your review our updated Scope of Services and Fee Proposal Summary for the Hwy 112 Utility
Relocation project, which includes a proposed Change Order for additional Final Design Services (Task 3). As discussed
during the coordination meeting with Corey Granderson on January 5, 2023, we understand that the additional Final
Design Services fee ($98,610) can be added to Fayetteville's current ArDOT Preliminary Engineering Agreement by
Change Order. Please advise if any additional information is needed to execute this change order with ArDOT.
The attached fee proposal also includes the proposed fee for the Construction Phase Services ($667,300). As discussed
during our January 5 meeting, the City of Fayetteville will also provide inspection services for this project during
construction. Our fee for Construction Engineering is based on using both our staff and Fayetteville's staff to inspect the
Highway 112 Utility Relocations project. As noted below, Corey has estimated $100,000 for inspection services by
Fayetteville staff.
Corey has also estimated a labor expense of $30,000 for Fayetteville's land agents in acquiring the necessary utility and
temporary construction easements for this project.
Please let me know if you need any additional information to prepare the Construction Engineering Agreement with
Fayetteville. See also Corey's highlighted questions below — please advise on the timing of taking our Engineering
Services Amendment to the City of Fayetteville.
If you have any questions, please call.
Copy to File: Hwy 112 Utility Relocations, 2021048
Barry K. McCormick, P.E., Principal
Hawkins -Weir Engineers, Inc.
P.O. Box 648, 110 South 7th St., Van Buren, AR 72957
(P) 479.474.1227 - (F) 479.474.8531 - (M) 479.883.2570
Licensed Professional Engineer in Arkansas and Oklahoma
From: Granderson, Corey <cgranderson@fayetteville-ar.gov>
Sent: Wednesday, January 18, 2023 9:25 AM
To: Barry McCormick <Barry.McCormick@hawkins-weir.com>
Cc: Brett Peters <Brett.Peters@hawkins-weir.com>; Josh Durham <Josh.Durham@hawkins-weir.com>
Subject: RE: Proposal for Amendment 1- Final Design CO & Construction Phase Services - Hwy 112 2021048
Barry — I do not have any comments on these, thank you for preparing. Here are some of my next thoughts:
1. Brandi's time can be estimated at $30,000 for easement acquisition.
2. City Inspection time can be estimated at $100,000 for a placeholder.
3. We now have all numbers and dates to complete Keith's relocation agreement, correct?
a. We need to get everything to Keith so that he can draft the agreement and get ARDOT reviews
started, which include the construction plan set review.
b. Is there any other info lacking for the agreement document?
4. 1 need to understand when to run the Fayetteville/HW contract amendment through Committee/Council.
I realize this might be a Keith question, but curious:
a. Can a PE Agreement change order be fully executed, AND the relocation agreement be
approved by ARDOT for Fayetteville signature, then I execute the amendment to our contract?
b. I hesitate to run our amendment through without these items from ArDOT since reimbursement
is on the line.
Best,
Corey W. Granderson, P.E.
Utilities Engineer
City of Fayetteville, Arkansas
carandersonafavetteville-ar.aov
479.444.3452
www.fayetteville-ar.gov
CITY OF
V;0 FAYETTEVILLE
ARKANSAI
From: Barry McCormick <Barry.McCormick@hawkins-weir.com>
Sent: Tuesday, January 17, 2023 4:07 PM
To: Granderson, Corey <cgranderson@fayetteville-ar.gov>
Cc: Brett Peters <Brett.Peters@hawkins-weir.com>; Josh Durham <Josh.Durham@hawkins-weir.com>
Subject: Proposal for Amendment 1- Final Design CO & Construction Phase Services - Hwy 112 2021048
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Corey
Attached for your review are draft copies of a proposed Scope of Services and a Fee Proposal for Amendment 1 to our
Engineering Services Agreement on the Highway 112 Utility Relocations Project.
The scope and fee proposal are divided into two (2) tasks.
• Task 3 is for the additional Design Phase Services that were previously proposed for preparing the construction
plans and bidding documents. It is my understanding from our 01/05 meeting with Keith Mashburn, that these
additional design services can be added by Change Order to the ArDOT "Preliminary Engineering Agreement."
0 Task 4 is for the proposed Construction Phase Services for the Highway 112 project.
Please review and advise if you have any questions or need any additional information. Once we are in agreement on
the Task 3 and Task 4 fee totals, we can provide the estimated Construction Engineering amount to Keith Mashburn. I
am assuming that you will need to provide a separate estimate for providing a COF inspector for the construction period,
as well as an estimate of the easement acquisition expenses.
Barry K. McCormick, P.E., Principal
Hawkins -Weir Engineers, Inc.
P.O. Box 648, 110 South 7th St., Van Buren, AR 72957
(P) 479.474.1227 - (F) 479.474.8531 - (M) 479.883.2570
Licensed Professional Engineer in Arkansas and Oklahoma
Rev. 08/07/2017
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES
00101I C•�1L [lam 11
(Utilities) FAP No. CMF-9142(48)
Job Location Truckers Dr. - Howard
Nickell Rd. (Fayetteville)(S)
Route 112 Section 1
Utility Owner City of Fayetteville
Consultant Hawkins -Weir
County Washington Engineers, Inc.
THIS AGREEMENT, made and entered into this 21st day of July
20 21 , by and between the Arkansas State Highway Commission, acting by and
through the duly authorized representatives of the Arkansas Department of
Transportation, with headquarters at Little Rock, Arkansas, hereinafter referred to as
the "Department" and the City of Fayetteville, Arkansas acting by and through its
duly authorized representatives, hereinafter referred to as the "Owner" WITNESSETH:
(1) The Department proposes to make highway improvements and the Owner
is required to adjust or relocate its facilities, as necessary, to clear highway
construction.
(2) The Owner is not adequately staffed to carry out the necessary preliminary
engineering and has requested the services of the licensed engineering company of
Hawkins -Weir Engineers, Inc. to perform the following services.
a. Make all necessary field surveys and investigations and subsequently
prepare complete plans, estimate of costs, and construction
specifications.
b. Furnish four (4) copies of plans, specifications, etc. for Department
review and approval.
c. If construction work is to be performed by other than Owner's forces,
prepare all necessary documents to secure bids and let a contract for
the proposed work.
d. Conduct bid opening and complete contract documents.
Page 1 of 3
Rev. 08/07/2017
Job 040746
City of Fayetteville
(3) The Owner has entered into a contract with the consultant, subject to the
Department's approval, and has furnished a copy which is attached and made part of
this agreement. The estimated costs are not to exceed $ 466,000.00.
(4a) The cost of preliminary engineering services shall be eligible for actual
cost reimbursement from the Department at the same ratio as the adjustment of
Owner's facilities are eligible.
(4b) Owner agrees to retain cost records and accounts for inspection and audit for
a period of three (3) years from the date of final payment.
(5) The consultant shall begin work 10 calendar days after receiving written
authorization from Owner and complete 300 calendar days thereafter.
(6) The Department may suspend or cancel the work under this contract at any
time. Reimbursement will be made, in a proportionate amount, for any services performed
by the consultant prior to the receipt, by the Owner, of written notice of cancellation.
(7) Owner shall be responsible for any and all hazards to persons, property, and
traffic. With respect to traffic control, owner shall adhere to the requirements of the
Manual of Uniform Traffic Control Devices, as amended and supplemented.
(8) This agreement is governed by all applicable State and Federal laws, rules,
and regulations including the Arkansas State Highway Commission Utility
Accommodation Policy adopted by Commission Minute Order 2010-146 as amended
and supplemented, the Federal Aid Program Guide on Utility Adjustments and
Accommodation on Federal Aid Highway Projects as amended and supplemented, and
the provisions of 23 CFR § 645 as amended and supplemented.
(9) To the extent applicable to this agreement, the Owner shall comply with the
Buy America requirements (as specified in 23 U.S.C. 313 and 23 CFR 635.410). The
Owner is not required to change its existing standards for materials as long as the Buy
America requirements are met. Buy America requirements take precedence over
regulations pertaining to the accommodation or regulation of the Owner's facilities (as
specified in 23 CFR 645) on contracts and agreements involving Federal -Aid Highway
Program funding and precedence over regulations which allow the Owner to furnish
materials from company stock (as specified on 23 CFR 645.117(e)). Company Stock
materials that do not meet Buy America requirements may not be permanently
incorporated into a Federal -Aid Highway Program funded project. The Owner must
provide a definitive statement that all products permanently incorporated into the project
are covered under the Buy America requirements. This requirement is fulfilled via proper
signature and submission of the statement of charges form. In some circumstances, a
waiver of the Buy America requirements may be granted by the Federal Highway
Administration, to be determined on a project -by -project basis.
Page 2 of 3
Rev. 08/07/2017
Job 040746
City of Fayetteville
(10) Subject to the terms and conditions herein, neither the Owner nor the
Department by execution of this agreement waives or relinquishes any rights which
either may legally have within the limits of the law or constitution either State or Federal.
City of Fayetteville
Lioneld Jordan
Name (Typed or Printed)
71-6018462
FEDERAL TAXPAYER IDENTIFICATION #
Kara Paxton
Name (Typed or Printed)
ARKANSAS HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS DEPARTMENT of
TRANSPORTATION
(Fo Dire for
,�--Right of Way Division Head
Section Heid-Utilities Section
City Clerk Treasurer .N��+���►h����
Title `���
-AA.• G1TY 0••9`rG
Signature 25,
J,y9:�'�-1NSPS ••,
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Page 3 of 3