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HomeMy WebLinkAbout128-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 128-23 File Number: 2023-780 CANON USA INC. (PURCHASE CONTRACT): A RESOLUTION TO APPROVE THE PURCHASE OF COPIERS AND MANAGED PRINT SERVICES FROM CANON USA, INC., PURSUANT TO A STATE OF ARKANSAS COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 31, 2024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of copiers and managed print services from Canon USA, Inc., pursuant to a State of Arkansas cooperative purchasing contract, through July 31, 2024. PASSED and APPROVED on June 6, 2023 Page 1 Attest: Kara Paxton, City Cie Treasurer CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 6, 2023 CITY COUNCIL MEMO 2023-780 TO: Mayor Jordan and City Council THRU: Paul Becker, Chief Financial Officer FROM: Les McGaugh, Purchasing Director DATE: SUBJECT: Copiers and Managed Print Services through AR State Contract SP-20-0020 RECOMMENDATION: A resolution to approve participation in the State of Arkansas contract for Canon Copiers and Managed Print Services, as serviced through our local dealers, for the duration of the contract. BACKGROUND: They City purchases copiers outright, then pays for a maintenance costs on a per -print basis. Purchasing then applies a mark-up on each copy/print and uses that fund to replace our current copiers. The City currently has a fleet of 40 Canon copiers throughout all facilities and our local dealer Preferred Office Technologies manages the print services on those copiers. DISCUSSION: The City can continue these services under State Contract SP-20-0020 through July 31,2024. BUDGET/STAFF IMPACT: Purchasing Collected monthly fees from internal departments as a per print cost. All expenses will be less than revenues. ATTACHMENTS: SRF - Canon, SP-20-0020-Contract-Information Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-780 Copiers and Managed Print Services through AR State Contract SP-20-0020 A RESOLUTION TO APPROVE THE PURCHASE OF COPIERS AND MANAGED PRINT SERVICES FROM CANON USA, INC., PURSUANT TO A STATE OF ARKANSAS COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 31, 2024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of copiers and managed print services from Canon USA, Inc., pursuant to a State of Arkansas cooperative purchasing contract, through July 31, 2024. Page 1 Les McGaugh Submitted By City of Fayetteville Staff Review Form 2023-780 Item ID 6/6/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/16/2023 PURCHASING (160) Submitted Date Division / Department Action Recommendation: A resolution to approve participation in the State of Arkansas contract for Canon Copiers and Managed Print Services, as serviced through our local dealers, for the duration of the contract. Budget Impact: N/A N/A Account Number N/A Project Number Budgeted Item? No Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget Fund N/A Project Title $ V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Department of Transformation and Shared Services Governor Sarah Huckabee Sanders Secretary Joseph Wood SP-20-0020 Copiers and Managed Print Services Current Effective Dates: November 26, 2019, through July 31, 2024 Potential Final Expiration Date: July 31, 2024 TSS Office of State Procurement Contract Administrator Cyndle Jump Phone: 501-324-9314 Email: Cyndle.jump@arkansas.gov Mandatory Status Non -Mandatory Certified Minority Vendor Status No AASIS Outline Agreement Number 4600045512 — Canon USA Inc. Vendor Information Canon USA Inc. Dave Rothauser Phone: 613-330-5443 E-mail: drothauser@cusa.canon.com Cooperative Information NASPO ValuePoint Portfolio Details - NASPO ValuePoint CONTRACT OVERVIEW SP-20-0020 Copiers and Managed Printed Services has 1 Vendor, who, along with their dealers and resellers are available to provide copier and managed print services throughout the State of Arkansas. PERMISSIVE USERS All eligible purchasers within the State of Arkansas including State agencies, educational institutions, local public procurement units, and political subdivisions are authorized to utilize the services offered under the terms and conditions of the contract. Office of State Procurement 501 Woodlane Street, Suite 220 * Little Rock, AR 72201 * 501.324.9316 AGENCY INSTRUCTIONS For the Master Outline Agreements, State Agencies must create an Outline Agreement in AASIS referencing the applicable Master Outline Agreement number and SP-20-0020 if the purchases on the Master Outline Agreement are expected to exceed the $50,000 threshold required for legislative review. State Agencies are responsible for obtaining the necessary reviews and approvals for all Outline Agreements, including but not limited to legislative review and for entry into the TGS/PCS Portal. TGS/PCS PORTAL > $25,000 to < $50,000 Reported > $50,000 Reviewed AWARDED COMMODITIES AND SERVICES Copiers and Managed Print Services Preferred Office Technologies - Budget& Fleet Division Copiers City of Fayetteville Staff Review Form 2024-0340 Item ID N/A ARCHIVED City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Amanda Beilfuss 5/23/2024 PURCHASING (160) Submitted By Submitted Date Division/ Department Action Recommendation: It is recommended that the Mayor sign 2 purchase/maintenance quotes from Preferred Office Technologies to purchase new copiers for the Budget and Fleet Divisions. Budget Impact: 4270.900.9270-5801.00 Disaster& Replacement(Fixed Assets) Account Number Fund 04038.1 New Copier Purchases Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 185,142.77 Expenses (Actual+Encum) $ 16,629.46 Available Budget 168,513.31 Does item have a direct cost? Yes Item Cost $ 16,629.46 Is a Budget Adjustment attached? No Budget Adjustment $ -Remaining Budget S 151,883.85 I V20221130 Purchase Order Number: Previous Ordinance or Resolution# 128-23 Change Order Number: Approval Date: 05/29/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Les McGaugh, Purchasing Director FROM: Amanda Beilfuss, Sr. Purchasing Agent DATE: May 23. 2024 SUBJECT: 2 New Copier Purchases RECOMMENDATION: It is recommended that the Mayor sign the 2 quotes from Preferred Office Technologies for the purchase of a new copier to be used by the Budget Division and a new copier to be used by the Fleet Division. BACKGROUND: The City of Fayetteville utilizes a State Cooperative Contract (#SP-20-0020) to purchase various Canon copiers/printers and related maintenance services. The Budget office and the Fleet office are both in need of new copiers, as the maintenance term has reached its end with the existing copiers. DISCUSSION: By returning these completed quotes, we can get these replacement copiers ordered while avoiding a lapse in maintenance services. BUDGET/STAFF IMPACT: N/A Attachments: Quotes from Preferred Office Technologies Mailing Address: 113 W. Mountain Street www.fayetteviile-ar.gov Fayetteville, AR 72701 l ilf,),. , F 1 ? ITO . . , , Have Questions? 479-782-7991 1 . preferred-office.com info©preferred-office.com MANAGED CUSTOM TAILORED IT SOLUTIONS DOCUMENT SOLUTIONS PRINT SOLUTIONS F it wo, / mil / l ABOUT US Founded in 1968, Preferred Office Technologies has guided our clients through record inflation,the dawn WHY CHOOSE PREFERRED? of the digital age,the wireless age,and the worst economic event since the Great Depression. After 55 years of thriving, Preferred Office Technologies has mastered the art of staying Through it all,we remained focused on the ever- on the cutting edge of enterprise tools, changing needs of our clients.Asa result,today we technologies, and workflows proudly offer the most comprehensive suite of technology products and services to be offered by a local,family-owned company. "Our mission is to build long-term partnerships through customized technology solutions by providing professional consulting to drive profitable results and peace of mind." River Valley NWA Tulsa 9 319 S. 9th St. 4000 N Frontage Rd. 8310 E. 73rd. St. Fort Smith, AR 72901 Fayetteville, AR 72703 Tulsa, OK 74133 479-782-7991 479-521-6209 918-212-8412 OUR SERVICES PREFERRED ICE TECHNOLOGIES IT SOLUTIONS DOCUMENT SOLUTIONS What We Do: What We Do: We offer a range of robust IT Solutions to We offer customized Document Solutions to empower your business. We specialize in transform your document management enhancing your IT infrastructure to ensure processes. With our expertise,you can smooth and secure operations, helping optimize your document workflow, improve you stay focused on what matters most: efficiency, and enhance document security your business success. to drive business productivity. What We Offer: What We Offer: • IT Management • Commercial Scanning • Computer and Network Hardware • Scanning Hardware • Cloud Computing • Business Process Automation • Cyber Security . Employee Onboarding • Disaster Recovery • Accounts Payable Processes • Microsoft 365 Management • Contract Management • Co-Managed IT • Enterprise Content Management • VoIP Phone Systems • Full Text Search and Retrieval • Technology Assessment • Digital Forms • Granular Document Security • Scanning Assessment PRINT SOLUTIONS What We Do: "Preferred have given us the utmost in professionalism&expertise. They have We provide tailored Print Solutions to correctly identified our IT vulnerabilities& enhance your printing operations and boost strengthened us in these areas. They have efficiency. Our deep knowledge and prepared a roadmap for our immediate& experience ensure that your printing needs long-term IT goals that ensure proper are met, resulting in cost savings and budget planning&implementation. improved productivity for your business. Furthermore,their day to day service has What We Offer: been invaluable to our staff." Multi-Function Printing -Fort Smith Housing Authority •• Production Printing • Wide Format Printing • Printer Supplies • • Managed Print Assessment (111111:1) We Help Business Owners - �e .0 Get Back to Business rr- info@preferred-office.com preferred-office.com avEo ( PREFERRED • •Iaj ❑FFICE TECHNOLOGIES �F:•, Invoice To: Date:05/20/2024 City of Fayetteville PO Issued To: Attn: Budget Department Preferred Office Technologies 113 W Mountain St PO Box 1621 Fayetteville,AR 72701 Fort Smith,AR 72902 Ship to: Must be included on PO: City of Fayetteville NASPO AR Budget Office,2n°Floor Participating State Contract: 4600045512 113 W Mountain St State Master Agreement: 140595 Fayetteville,AR 72701 Equipment: Qty Description Item Number Unit Price 1 imageRUNNER ADVANCE DX C3935i:Color,Copy, Print,Scan 5961C002AA $6,019.40 . 1 Cassette Feeding Unit AW1 4917C002AA $1,001.01 1 Inner Finisher-L1 40000002BA $827.70 1 Inner 2/3 Hole Puncher—D1 4002C002AA $466.62 1 Delivery,Set Up,Connectivity,Training and Trade-In ID#10949 Install Included AR State Contract Purchase Price Subtotal $8,314.73 Canon AR State Contract Maintenance Agreement: Includes Zero B/W and Zero Color Per Month: The PreferredCare Maintenance Agreement Includes:Toners,Parts,Drums and Hardware Repairs. You may choose to add on-going Network Support,but it is not included in the maintenance agreement. Canon AR State Contract Maintenance Rates: Add to CT2064-13 All B/W @$0.0112 All Color @$0.069 Pricing Notes: •Service support upon implementation is an estimate for the services discussed. •Estimates are subject to change if product specifications are changed. *Pricing excludes all applicable taxes • Agreement Acknowledgeme it: Authorized Signature. _ Title: Mayor Print Name: Lionel.. Jor•an / Date: 05/29/2024 Invoices should be emailed to: , ii a��a ( PREFERRED IT-:Z.� • r OFFICE TECHNOLOGIES El •. • .• Invoice To: Date:05/20/2024 City of Fayetteville PO Issued To: Attn: Budget Department Preferred Office Technologies 113 W Mountain St PO Box 1621 Fayetteville,AR 72701 Fort Smith,AR 72902 Ship to: Must be included on PO: City of Fayetteville NASPO AR Dept: Fleet Operations Participating State Contract: 4600045512 1525 S Happy Hollow Road State Master Agreement: 140595 Fayetteville,AR 72701 Equipment: Qty Description Item Number Unit Price 1 imageRUNNER ADVANCE DX C3935i:Color,Copy,Print,Scan 5961C002AA $6,019.40 1 Cassette Feeding Unit AW1 4917C002AA $1,001.01 1 Inner Finisher-L1 40000002BA $827.70 1 Inner 2/3 Hole Puncher—D1 4002C002AA $466.62 1 Delivery,Set Up,Connectivity,Training and Trade-In ID#11107 Install Included AR State Contract Purchase Price Subtotal $8,314.73 Canon AR State Contract Maintenance Agreement: Includes Zero B/W and Zero Color Per Month: The PreferredCare Maintenance Agreement Includes:Toners,Parts,Drums and Hardware Repairs. You may choose to add on-going Network Support,but it is not included in the maintenance agreement. Canon AR State Contract Maintenance Rates: Add to CT2064-13 All B/W @$0.0112 All Color @$0.069 Pricing Notes: •Service support upon implementation is an estimate for the services discussed. •Estimates are subject to change if product specifications are changed. *Pricing excludes all applicable taxes • Agreement Acknowledgement: low Authorized Signature: j /Niff/ Title: Mayor Print Name: Lionel• Jordan Date: 05/29/2024 Invoices should be emailed to: Cauou imageRUNNER ADVANCE DX C3935i /C3930i C3926i imageRUNNER ADVANCE DX C3900 Series Color Low-to Mid-volume Multifunction Print up to 35 ppm (BW/color) Scan up to 270 ipm(300 dpi)(BW/color,duplex) Print up to 12" x 18" eo.-7. . . .'''-''--' ''''''''- 2,300-sheet maximum paper capacityis Canon's comprehensive portfolio of imageRUNNERA ADVANCE DX multifunction printers and integrated solutions can help simplify the end user experience and management of technology, better control • sensitive information and print-related costs,and . help ensure that technology investments proactively evolve with changing needs. WORKFLOW QUALITY AND EFFICIENCY IP SECURITY 1 1RELIABILITY • A large,10.1"responsive and intuitive •Advanced standard security feature set to help • Canon's signature reliability and engine touchscreen with smartphone-like usability, safeguard sensitive information and assist in technologies help keep productivity making operation clear and virtually seamless. regulatory compliance. high and minimize the impact on • Consistent interface across the • Integrates with existing,third-party STEM*2systems to support resources. imageRUNNER ADVANCE DX product line, help provide real-time,comprehensive insights into • Outstanding imaging technologies and allowing work to proceed effortlessly and potential threats to the network and printers. toner allow for consistently striking images, with a minimal learning curve. • Technology to verify that the device boot process, thanks to Canon's V'color profile. • A unique,customized experience that firmware,and applications initialize without alteration • Designed to achieve maximum uptime with can be tailored to individual preferences at setup.Includes automatic recovery of boot process status notifications that help keep supplies using My ADVANCE. for self resiliency. replenished and intuitive maintenance • Supports mobile solutions and integration with • McAfee Embedded Control'utilizes whitelisting videos for consumables replacement. many popular cloud services like Google Drive' to help protect against malware and tampering • imageRUNNER ADVANCE models have • Scan and convert documents to searchable of firmware and applications. received many awards and recognition from digital files in a variety of file formats. • Security settings can be established at once by leading industry analysts,often referencing selecting the environment type in Recommended strong reliability.This includes the 2022-2024 • Integration with Canon and various third-party Security Settings.Security policy settings can be BLI Most Reliable A3 Brand Award from software with embedded application platform. configured from a central location and exported to Keypoint Intelligence. other supported devices. • Control access to the device and specific features using a host of flexible authentication methods—PIN code,user name/password,or card access' Security Information and Event Management _ _ DEVICE -` COST � AND FLEET MANAGEMENT SUSTAINABILITY MANAGEMENT • Designed for quick,easy deployment. • Track and assess print,copy,scan,and fax • A combination of fusing technologies • Remote diagnostics and parts life usage and allocate costs to departments and lower-melting-point toner minimizes or projects. power requirements and helps achieve management for proactive low energy consumption. maintenance and rapid fixes. • Apply print policies and restrict usage by user • Easy and intuitive to monitor device status and to help reduce unnecessary printing • Environmentally friendly packaging utilizes consumable levels,turn off devices remotely, and contribute to cost efficiency. recyclable cardboard. observe meter readings,manage settings, • Standard cloud-based solution provides • Drum covers are constructed of regrind plastic, and implement security policies. a centralized dashboard with up-to-the-minute helping to lower environmental impact. • Common firmware and regular updates insights into printer activity. • ENERGY STARE certified and rated with Unified Firmware Platform(UFP)for • Upgrade to uniFLOW server or cloud-based EPEATe Gold.' continuous improvements and consistency solutions for full accounting and reporting across a fleet. for compatible Canon and third-party devices, pull printing,job routing,and powerful scan workflows. CONFIGURATION OPTIONS imageRUNNER ADVANCE DX C3900 Series - . - .1 e lib I INNER FINISHER-L1 • •2-tray,550-sheet capacity UTILITY TRAY-B1 •Corner and double stapling ie.: - : = up to 50 sheets within the h„ footprint of the main unit •Supports Staple-free INNER 2-WAY TRAY-M1 Stapling and Staple On Demand •Supports optional internal CANON 2/3-hole puncher(Inner 2/3 Hole Puncher-D1) 1411iP - COPY TRAY-T1 III= fir11111As it BOOKLET FINISHER-AEI STAPLE FINISHER-AE1 •isi' R w •2-tray,3,250-sheet capacity •2-tray,3,250-sheet capacity •Corner and double stapling •Corner and double stapling CASSETTE FEEDING UNIT-AW1 CABINET TYPE-W up to 50 sheets up to 50 sheets •Two 550-sheet cassettes •Booklet-making up to 20 •Supports Staple-free •Supports up to 12"x 18" sheets and saddle-folding Stapling*and Staple up to 3 sheets On Demand -Supports 14 lb.Bond to 80 lb.Cover •Supports Staple-free Stapling •Supports optional 2/3-hole and Staple On Demand puncher(2/3 Hole Puncher •Supports optional 2/3-hole Unit-A1) puncher(2/3 Hole Puncher Unit-A1) •Staple-Free stapling,up to 10 pages of 17 lb.Bond. I SPECIFICATIONS imageRUNNER ADVANCE DX C3900 Series Main Unit Warm-up Time Platen Acceptable Originals From Power Approx.10 Seconds' Sheet,Book,3-Dimensional Objects Type On: Color Laser Multifunctional From Sleep Approx.10 Seconds° Up to 1ten Maximum' 17' Scanning Size Core Functions Mode: Up to 11-3/4'x 17'(297.0 mm x 431.8 mm) Standard: Print,Copy,Scan,Send,Store Quick Startup Approx.4 Seconds° Pull Scan Optional: Fax Mode: Color Network ScanGear2 for both Twain and WIA Processor Dimensions(W x D x H) Supported OS: Windows°8.1/10/Server 2012/Server 2012 1.8 GHz Dual Core Processor 22.1/4'x 28-1/2'x 35-3/8'(565 mm x 722 mm x 897 mm)10 R2/Server 2016 Control Panel Installation Space(W x D) Scan Resolution(dpi) 10.1'TFT LCD WSVGA Color Touch-panel Basic: 38-1/2'x 44-1/8'(978 mm x 1119 mm)" Scan for Copy: 600 x 600 Fully Scan for Send: Push(600 x 600),SMB/FTP/WebDAV, Memory Configured: 65'x 44-1/8'(1651 mm x 1119 mm)" Pull(600 x 600) 3.5 GB RAM Scan for Fax: 600 x 600 Weight Solid State Drive Scan to Mobile Devices and Cloud-based Services Approx.187.4lb.(85 kg)including toner Standard: 256 GB/Maximum:1 TB A range of solutions is available to provide scanning to Interface Connection Print Specifications mobile devices and cloud-based services depending on Network: 1000Base•T/100Base•TX/10Base-T, your requirements. Optional: Wireless LAN Board F-1 Print Resolution(dpi) Scan Speed(LTR)(BW/CL) Others 1200 x 600,1200 x 1200 Single-sided 135 ipm(300 dpi)/80 ipm(600 dpi) Standard: USB 2.0 x1(Host),USB 3.0 x1(Host), Standard Page Description Languages Scanning: USB 2.0 x1(Device) UFR II,PCL'6,Adobe°PS°3 Double-sided 270 ipm(300 dpi)/160/90 ipm(600 dpi) Optional: Copy Control Interface,Serial Interface Supported File Types Scanning: Paper Capacity(LTR,20 lb.Bond) PDF,TIFF,JPEG,EPS,XPS Standard: 1,200 Sheets Printing from Mobile Devices and Cloud-based Services Send Specifications Maximum: 2,300 Sheets A range of standard and optional software and MEAP- Destination Paper Sources(LTR,20 lb.Bond) based solutions(including AirPrint,Mopria,Universal Standard: E-mail/Internet FAX(SMTP),SMB 3.0, Standard: Dual 550-sheet Paper Cassettes, Print by Microsoft',Canon PRINT Business,and uniFLOW FTP,WebDAV,Mail Box 100-sheet Multipurpose Tray Online)are available to provide printing from mobile Optional: Super G3 FAX,IP Fax Optional: Dual 550-sheet Paper Cassettes devices or internet-connected devices and cloud-based Address Book (Cassette Feeding Unit-AW1) services depending on your requirements.Please contact LDAP(2,000)/Local(1,600)/Speed Dial(200) Paper Output Capacity(LTR,20 lb.Bond) your sales representative for further information. Send Resolution(dpi) Standard: 250 Sheets Fonts Push: Up to 600 x 600 dpi Maximum: 3,450 Sheets PCL: 93 Roman,10 Bitmap fonts,2 OCR fonts, Pull: Up to 600 x 600 dpi (with Staple Finisher-AE1/Booklet Andal6 Mono WT J/K/S/T(Japanese, Finisher-AE1 and Copy Tray-T1) Korean,Simplified and Traditional Communication Protocol FinishingCapabilities Chinese);'Barcode Fonts" File: FTP(TCP/IP),SMB 3.0(TCP/IP),WebDAV P Email: SMTP,POP3 Standard: Collate,Group PS: 136 Roman With Finishers: Collate,Group,Offset,Staple,Saddle-Stitch, Operating System's File Format Hole Punch,Eco Staple,Staple On Demand UFRII/PS: Windows°10/11/Server 2012/Server 2012 TIFF,JPEG,PDF(Compact,Searchable,Apply Policy, Su orted Media Types R2/Server 2016/Server 2019/Server 2022, Optimize for Web,PDF/A-1b,Trace&Smooth,Encrypted, macOPP yP Device Signature,User Signature),XPS(Compact, Multi-purpose Thin,Plain,Heavy,Recycled,Coated, Windo (10.13 or later) y y PCL: Windows°10/11/Server 2012/Server 2012 Searchable,Device Signature,User Signature),Office Tray: Color,Tracing,Bond,Transparency, R2/Server 2016/Server 2019/Server 2022 Open XML(PowerPoint,Word) Label,Pre-punched,Envelope, PS: Windows°10/11/Server 2012/Server 2012 Postcard,Letterhead R2/Server 2016/Server 2019/Server 2022, Fax Specifications Upper Thin,Plain,Heavy,Recycled,Color, Cassette: Tracing,Bond,Transparency,Pre- macOS(10.13 or later) Maximum Number of Connection Lines punched,Envelope,Postcard,Letterhead PPD: Windows°10/11,macOS(10.13 or later) 2 Lower Thin,Plain,Heavy,Recycled,Color, Modem Speed Cassette: Bond,Transparency,Pre-punched, Copy Specifications Super G3: 33.6 Kbps Envelope°,Postcard,Letterhead First-Copy-Out Time(LTR) G3: 14.4 Kbps Supported Media Sizes C3935i: Approx.5.5 seconds(BW)/ Compression Method Multi-purpose 12"x18',11"x17',Legal,Letter,Letter-R, 7.4 seconds(Color) MH,MR.MMR,JBIG Tray: Executive,Statement,Statement-R C3930i/ Approx.6.1 seconds(BW)/ d(dpi) Size/Free Size:4'x 5-7/8'to C3926i 8.4 seconds(Color) Resolution( p) 12"x 18',Envelopes(COM10 No.10, 400 x 400,200 x 400,200 x 200,200 x 100 Monarch,ISO-05,DL),Envelope Custom Copy Resolution(dpi) Sending/Receiving Size Size(3-7/8'x 3-7/8'to 12-5/8'x 18') 600 x 600 Statement-R to 11'x 17' Upper Letter,Executive,Statement-R Multiple Copies Fax Memory Cassette: Custom Size(4-1/8'x 5-7/8"to 11.3/4'x Up to 999 8.1/2'),Envelopes(ISO-05) Up to 30,000 Pages(2,000 Jobs) Lower Cassette:12"x 18',11'x 17',Legal,Letter,Letter-R, Magnification Speed Dials Executive,Statement-R,Custom Size 25%-400%(1%Increments) Max.200 (4-1/8"x 5-7/8'to 12'x 18"),Envelopes' Preset Reduction/Enlargement Group Dials/Destinations (COM10 No.10,Monarch,DL) 25%,50%,64%,73%,78%,100%(1:1),121%,129%,200%, Supported Media Weights 400% Max.199 Dials Cassettes: 14 lb.Bond to 140 lb.Index(52 to 256 g/m2) Sequential Broadcast Multipurpose 14 lb.Bond to 110 lb.Cover(52 to 300 g/m') Scan Specifications Max.256 Addresses Tray: Type Memory Backup Duplexing: 14 lb.Bond to 80 lb.Cover(52 to 220 g/m2) Single-pass Duplexing Automatic Document Feeder" Yes Print/Copy Speed(BW and Color) C3935i: Up to 35 ppm(Letter);Up to 23 ppm Document Feeder Paper Capacity (Letter-R);Up to 17 ppm(Legal/11'x 17') Up to 200 Sheets(20 lb.Bond) C3930i: Up to 30 ppm(Letter);Up to 20 ppm Document Feeder Supported Media Sizes (Letter-R);Up to 15 ppm(Legal/11'x 17') 11'x 17',Legal,Letter,Letter-R,Statement,Statement-R, C3926i: Up to 26 ppm(Letter);Up to 20 ppm Custom Size:2-3/4"x 5-1/2'to 12"x 17'(69.9 mm x 139.7 (Letter-R);Up to 15 ppm(Legal/11'x 17') mm to 304.8 mm x 431.8 mm) Document Feeder Supported Media Weights BW/Color 13.3 lb.Bond to 80 lb.Cover(50 to Original: 220 g/m') SPECIFICATIONS (Con't.) imageRUNNER ADVANCE DX C3900 Series Store Specifications Network Security Consumables Box(Number Supported) TLS 1.3,IPSec,IEEE802.1X authentication,SNMP V3.0, Toner" 100 User In-boxes, Memory RX In-box,50 Confidential Firewall Functionality(IP/MAC Address Filtering),Dual Network Support(Wired LAN/Wireless LAN,Wired LAN/ GPR-66 Toner BK/C/M/Y Fax In-boxes,Maximum 10,000 Pages(2,000 Jobs Stored) Wired LAN),WPA3 support(Wi-Fi),Disabling Unused GPR-66L Toner C/M/Y Advanced Box Functions(Enabling/Disabling Protocols/Applications, Toner Yield(Estimated @ 5%Coverage) Communication Protocol:SMB or WebDAV Enabling/Disabling Remote UI,Enabling/Disabling USB GPR-66 Toner Supported ° Interface),Communication Line Separation(G3 FAX,USB BK: 38,000 pages Client PC: Windows 10/11 Port,Advanced Space,Scan and Send-Virus Concerns for GPR-66 Toner Concurrent Connections(Max.) E-mail Reception) C/M/Y: 25,500 pages SMB: 64 Device Securit GPR-66L Toner WebDAV: 3(Active Sessions) y C/M/Y: 11,000 pages Advanced Box Available Disc Space Protecting SSD Data[SSD Data Encryption(FIPS140.2 Validated),SSD Lock),Standard SSD Initialize,Trusted 'Subscription to a third-party cloud service required.Subject Standard:16 GB(With Option:max.480 GB) Platform Module(TPM),Job Log Conceal Function, to third-party cloud service providers'Terms and Conditions. Protecting MFP Software Integrity,Automatic Recovery, 'Third-party STEM system required.Subject to third-party Security Specifications Checking MFD Software Integrity(Verify System at SIEM system's Terms and Conditions.Canon cannot ensure Startup,Runtime Intrusion Detection compatibility with all third-party SIEM systems. Authentication and Access Control p ) °This feature is off by default and must be turned on by the User Authentication(Picture Login,Picture and PIN Login, Device Management and Auditing user.Warm-up times are affected once turned on. Card Login,Username and Password Login,Function Administrator Password,Digital Certificate and Key 'Requires additional option. Level Login,Mobile Login),Department ID Authentication Management,Audit Log,Cooperating with External 'For current EPEAT rating(Gold/Silver/Bronze),please visit (Department ID and PIN Login,Function Level Login), Security Audit System(Security Information and Event www.epeat.net. uniFLOW Online Express"(PIN Login,Picture Login, Management),Image Data Logging,Security Policy Setting 'Envelope Feeder Attachment A(standard)is required. Picture and PIN Login,Card Login,Card and PIN Login, Time from device power-on until copy ready(not print reservation). Username and Password Login,Department ID and Environmental Specifications Time from exiting Sleep mode to when printing is PIN Login,Function Level Login),Access Management operational. System(Access Control) Operating Environment °Time from device power-on to when the copy icon appears Document Security Temperature: 50 to 86°F and is enabled to operate on the touch panel display. Humidity: 20 to 80%RH(Relative Humidity) "Includes Single Pass DADF. Print Security(Secure Print,Encrypted Secure Print, "With right cover openMulti-purpose tray extension Forced Hold Printing,uniFLOW Secure Print"),Receive Power Requirements extended+paper casseteopen. Data Security(Confidential Fax Inbox Forwarding 110V-127V,60Hz,8.5A "Includes Staple Finisher•AE1/800klet Finisher-AE1+Copy Received Documents Automatically),Scan Security Power Consumption Tray-T1 extension extended+paper cassette open. (Encrypted PDF,Device Signature PDF/XPS,User Maximum: Approx.1,500 W "Requires the optional PCL International Font Set-Al. Signature PDF/XPS,Adobe LiveCycle°Rights Sleep Mode: Approx.0.8 W° "Requires the optional Barcode Printer Kit-D1. Management ES2.5 Integration),BOX Security(Mail Box Typical Electricity Consumption(TEC)Rating" "Other operating systems and environments,including Password Protected,Advanced Space Access Control), C3935i: 0.33 kWh AS/400,UNIX,Linux,and Citric,may be supported.Some Send Data Security(Setting for requesting password C3930i: 0.29 kWh solutions are chargeable.SAP Device Types are available via the SAP Market Place.For more information,contact your input per transmission,Restricted E-mail/File send C3926i: 0.26 kWh sales representative. functions,Confirming FAX number,Allow/Restrict Fax Standards "Detect Feeder Multi Sheet Feed is supported. Driver Transmissions,Allow/Restrict Sending from ENERGY STAR'Certified "No charge for this solution;however,activation is required. History,S/MIME Support),Document Tracking ° "Requires uniFLOW Online/uniFLOW. (Secure Watermark) Rated EPEAT Gold' 10 0.8 W Sleep mode not available in all circumstances due to certain settings. '0 Based on ENERGY STAR Product Specification for Imaging Equipment Version 3.0. "GPR-66L Toner also available for Color(C,M,Y). Yield(estimated @ 5%coverage)is 11,000 images. \ USA.CANON.COM/SIMPLYADVANCED Evoo ®. Cauou As an ENERGY STAR°Partner,Canon U.S.A.,Inc.has certified these models as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body.ENERGY STAR and the ENERGY STAR mark are registered U.S.marks.AirPrint and the AirPrint logo are trademarks of Apple Inc. Canon,imageRUNNER,imagePASS,and the GENUINE logo are registered trademarks or trademarks of Canon Inc.in the United Slates and may also be registered trademarks or trademarks in other countries. Canon products offer certain security features,yet many variables can impact the security of your devices and data.Canon does not warrant that use of its features will prevent security issues.Some security features may impact functionality/performance;you may want to test these settings in your environment.Nothing herein should be construed as legal or regulatory advice concerning applicable laws;customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance.McAfee and the McAfee logo are trademarks of McAfee LLC in the US and/or other countries.All other referenced product names and marks are trademarks of their respective owners.All printer output images are simulated.All features presented in this brochure may not apply to all Series and/or products and may be optional;please check with your Canon Authorized Dealer for details.Products shown with optional accessories.Canon U.S.A.does not provide legal counsel or regulatory compliance consultancy,including without limitation,Sarbanes-Oxley, HIPAA,GLBA,Check 21 or the USA Patriot Act.Each customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance. Specifications and availability subject to change without notice.Not responsible for : CANON typographical errors. ' et". II 82023 Canon U.S.A.,Inc.All rights reserved. : GENUINE Trellis1°NEPARR1S CART RIDGE IP ° °olo Federal Law prohibits copying of certain documents.Violators may be subject to penalties.We suggest that you check with your own legal counsel.Canon U.S.A.,Inc.and Canon Canada,Inc.intend .-•. to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying. :���h,; To learn about Canon's many awards,visit 04/23.0345-8064 •1; ? usa.canon.com/awards. Preferred Office Technologies Quote - Parks, Natural Resources&Cultural Affairs New Copier City of Fayetteville Staff Review Form 2024-0561 ARCHIVED Item ID N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Amanda Beilfuss 8/27/2024 PURCHASING (160) Submitted By Submitted Date Division/Department Action Recommendation: It is recommended that the Mayor sign the purchase/maintenance quote from Preferred Office Technologies to purchase a new copier for the Parks& Recreation Division. Budget Impact: 4270.900.9270-5801.00 Disaster& Replacement (Fixed Assets) Account Number Fund 04038.1 New Copier Purchases Project Number Project Title Budgeted Item? Yes Total Amended Budget $ 185,142.77 Expenses (Actual+Encum) $ 9,939.01 Available Budget S 175,703.76 Does item have a direct cost? Yes Item Cost $ 9,939.01 Is a Budget Adjustment attached? No Budget Adjustment $ - Remaining Budget 165,264.75 V20221130 Purchase Order Number: Previous Ordinance or Resolution# 128-23 Change Order Number: Approval Date: 09/03/2024 Original Contract Number: Comments: CITY OF FAYETTEVILLE STAFF MEMO %11, ARKANSAS TO: Lioneld Jordan, Mayor THRU: Les McGaugh. Purchasing Director FROM: Amanda Beilfuss, Sr. Purchasing Agent DATE: August 27, 2024 SUBJECT: New Copier Purchase— Parks & Rec RECOMMENDATION: It is recommended that the Mayor sign the quote from Preferred Office Technologies for the purchase of a new copier to be used by the Parks & Recreation Division. BACKGROUND: The City of Fayetteville utilizes a State Cooperative Contract (#SP-20-0020) to purchase various Canon copiers/printers and related maintenance services. With the Parks & Rec Division moving operations to their new location in the Annex, while maintaining some operations in their existing location, they will need a new copier for the new location. DISCUSSION: By returning this completed quote, we can get this new copier ordered and installed either before relocation or shortly after Parks has relocated to the Annex. BUDGET/STAFF IMPACT: N/A Attachments: Quote from Preferred Office Technologies Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 /t i a:1 .0). -, -. . . . , E . Illit i!iii,_.1,: ' -- , H' , ' , . kilt II — Have Questions? 1'! 479-782-7991 zsipreferred-office.com info@preferred-office.com MANAGED CUSTOM TAILORED IT SOLUTIONS DOCUMENT SOLUTIONS PRINT SOLUTIONS il il • W.1)00\ ABOUT US Founded in 1968, Preferred Office Technologies has guided our clients through record inflation,the dawn WHY CHOOSE PREFERRED? of the digital age,the wireless age,and the worst economic event since the Great Depression. After 55 years of thriving, Preferred Office Technologies has mastered the art of staying Through it all,we remained focused on the ever- on the cutting edge of enterprise tools, changing needs of our clients.As a result,today we technologies, and workflows proudly offer the most comprehensive suite of technology products and services to be offered by a local,family-owned company. "Our mission is to build long-term partnerships through customized technology solutions by providing professional consulting to drive profitable results and peace of mind." River Valley NWA Tulsa Q 319 S. 9th St. 4000 N Frontage Rd. 8310 E. 73rd. St. Fort Smith, AR 72901 Fayetteville, AR 72703 Tulsa, OK 74133 479-782-7991 479-521-6209 918-212-8412 OUR SERVICES ( PREFERRED OFFICE TECHNOLOGIES IT SOLUTIONS DOCUMENT SOLUTIONS What We Do: What We Do: We offer a range of robust IT Solutions to We offer customized Document Solutions to empower your business. We specialize in transform your document management enhancing your IT infrastructure to ensure processes. With our expertise,you can smooth and secure operations, helping optimize your document workflow, improve you stay focused on what matters most: efficiency, and enhance document security your business success. to drive business productivity. What We Offer: What We Offer: • IT Management • Commercial Scanning • Computer and Network Hardware • Scanning Hardware • Cloud Computing • Business Process Automation • Cyber Security • Employee Onboarding • Disaster Recovery • Accounts Payable Processes • Microsoft 365 Management • Contract Management • Co-Managed IT • Enterprise Content Management • VoIP Phone Systems • Full Text Search and Retrieval • Technology Assessment • Digital Forms • Granular Document Security • Scanning Assessment PRINT SOLUTIONS What We Do: "Preferred have given us the utmost in professionalism&expertise. They have We provide tailored Print Solutions to correctly identified our IT vulnerabilities& enhance your printing operations and boost strengthened us in these areas. They have efficiency. Our deep knowledge and prepared a roadmap for our immediate& experience ensure that your printing needs long-term IT goals that ensure proper are met, resulting in cost savings and budget planning&implementation. improved productivity for your business. Furthermore, their day to day service has What We Offer: been invaluable to our staff." Multi-Function Printing -Fort Smith Housing Authority •• Production Printing • Wide Format Printing • Printer Supplies • Managed Print Assessment 1111@ We Help Business Owners Forr 0 0 Get Back to Business ti info@preferred-office.com preferred-office.com avEo 0PREFERRED OFFICE TECHNOLOGIES E1t.;•r Invoice To: Date:08/22/2024 City of Fayetteville PO Issued To: Attn: Purchasing Preferred Office Technologies 113 W Mountain St PO Box 1621 Fayetteville,AR 72701 Fort Smith,AR 72902 Ship to:TBD Must be included on PO: NASPO AR • Participating State Contract: 4600045512 State Master Agreement: 140595 Equipment: Qty Description Item Number Unit Price 1 imageRUNNER ADVANCE DX C5850i:Color,Copy, Print,Scan 3827C002AA $7,643.68 1 Cassette Feeding Unit-AQ1 40300002BA $1,001.01 1 Inner Finisher-L1 40000002BA $827.70 1 Inner 2/3 Hole Puncher-Di 4002C002AA $466.62 1 Delivery,Set Up,Connectivity and Training Install Included AR State Contract Purchase Price Subtotal $9,939.01 Canon AR State Contract Maintenance Agreement-CT2064-13: Includes Zero B/W and Zero Color Per Month: The PreferredCare Maintenance Agreement Includes:Toners,Parts,Drums and Hardware Repairs. You may choose to add on-going Network Support,but it is not included in the maintenance agreement. Canon AR State Contract Maintenance Rates: B/W Rate Color Rate $0.0082 Per Image $0.0646 Per Image Pricing Notes: •Product and project estimates are valid for 7 business days,and pricing will need to be revised if the project scope changes. •Service support upon implementation is an estimate for the services discussed. •Estimates are subject to change if product specifications are changed. *Pricing excludes all applicable taxes *You may access the current version of the Service Attachments at https://www.preferred-office.com/legal. Agreement Acknowledgement: Authorized Signature: o• i _ i 4/ I. J Title: Mayor Print Name: Lioneld Jordan 1 Date: 09/03/2024 Invoices should be emailed to: canon imageRUNNER ADVANCE DX C5870i /C5860i C5850i /C58401 imageRUNNER ADVANCE DX C5800 Series Color Mid-volume Multifunction Print up to 70 ppm(BW/color) Scan up to 270 ipm(300 dpi)(BW/color,duplex) Print up to 12"x 18" 6,350-sheet maximum paper capacity • Canon's comprehensive portfolio of imageRUNNER ADVANCE DX multifunction printers and integrated solutions can help simplify the end user experience and management of technology, better control sensitive information and print-related costs, and help ensure that technology investments proactively evolve with changing needs. WORKFLOW SECURITY QUALITY AND EFFICIENCY RELIABILITY • 10.1'intuitive touchscreen with • Advanced standard security feature set to • Canon's signature reliability and engine smartphone-like usability. help safeguard sensitive information and technologies help keep productivity • A unique,customized experience tailored to assist in regulatory compliance. high and minimize the impact on individual preferences using My ADVANCE. • Integrates with existing,third-party SIEM*2 support resources. • Supports mobile solutions and integration systems to help provide real-time, • Outstanding imaging technologies and toner many popular cloud services like comprehensive insights into potential threats allow for consistently striking images,thanks with with Drive.' to the network and printers. to Canon's V color profile. Goo• Scan and convert documents to searchable •Technology to verify that the device boot • Designed to achieve maximum uptime with digital files in a variety of file formats. process,firmware,and applications initialize status notifications that help keep supplies without alteration at startup.Trellix'" replenished and intuitive maintenance videos • Integration with Canon and various Embedded Control3 utilizes a whitelist to for consumables replacement. third-party software with embedded protect against malware and tampering of • application platform. firmware and applications. imageRUNNER ADVANCE models have received many awards and recognition • Hot Folders allow users to drag and drop a • Security policy settings can be controlled with from leading industry analysts,often file into a hot folder and automatically print a dedicated password,configured from a referencing strong reliability. with pre-defined settings such as number central location,and exported to other of copies and finishing requirements. supported devices. • Easily scan to,and print from,cloud services or • Control access to the device and email directly from the device User Interface." specific features,using a host of flexible authentication methods—PIN code,user •Security Information and Event Management. name/password,or card access° **optional Cloud Connector term license required. _ II, DEVICE � AND FLEET �' - MANAGEMENT 0 COST SUSTAINABILITY MANAGEMENT • Designed for quick,easy deployment. • Track and assess print,copy,scan, •A combination of fusing technologies and • Remote diagnostics and parts life and fax usage and allocate costs to low-melting-point toner minimizes power management for proactive maintenance departments or projects. requirements and helps achieve low and rapid fixes. • Apply print policies and restrict usage by energy consumption. • Easy and intuitive to monitor device status user to help reduce unnecessary printing • Encourage environmentally conscious and consumable levels,turn off devices and contribute to cost efficiency. work practices by enabling multiple remotely,observe meter readings,manage • Standard cloud-based solution provides settings that can help save paper settings,and implement security policies. a centralized dashboard with up-to-the- and energy. • Common firmware and regular updates minute insights into printer activity. • ENERGY STAR®certified and rated with Unified Firmware Platform(UFP)for • Upgrade to uniFLOW server or cloud- EPEAT®Gold s continuous improvements and based solutions for full accounting and consistency across a fleet. reporting for compatible Canon and third-party devices,pull printing,job routing,and powerful scan workflows. CONFIGURATION OPTIONS imageRUNNER ADVANCE DX C5800 Series a— N 4W- . - : : .•:•..i.. ' ; .....41 INNER TRAY' .4 - STAPLE FINISHER-AB2' • •2-tray,3,250-sheet capacity INNER FINISHER L1** l ■ •Corner and double stapling •2-tray,550-sheet is �E COPY TRAY KIT up to 50 sheets capacity i L •Supports Staple-Free Stapling •Corner and double 1 (up to 10 pages,17 lb.Bond) stapling up to 50 sheets . and Staple on Demand within the footprint of •Supports optional internal the main unit L 2/3-hole puncher(2/3 Hole •Supports Staple-Free Puncher Unit-A1) Stapling(up to 10 pages,17 lb.Bond)and `- Staple on Demand T IF ` •Supports optional HIGH CAPACITY CASSETTE \ internal 2/3-hole FEEDING UNIT C1 puncher(Inner 2/3 Hole Puncher-D1)** ••2,450-sheet capacity PAPER DECK PAPER FOLDING ••Supports up to Letter UNIT-F1 UNIT-L1" •14lb.Bond to 140 lb.Index •2,700-sheet capacity 4 ___— •Offers Z-Fold •14 lb.Bond to 140 lb.Index • •Supports Letter BOOKLET FINISHER-Al WITH 6" a TRI-FOLD' •i `• •2-tray,3,250-sheet capacity INNER 2-WAY TRAY-M1 CASSETTE FEEDING UNIT-AQ1 •Corner and double stapling up to 50 sheets ••Two 550-sheet cassettes imagePASS-R1 •Booklet-making up to 20 ••Supports up to 12'x 18' •• Delivers fast sheets and saddle-folding • 14lb.Bond to 140 lb.Index processing speed, up to 3 sheets outstanding image •Supports Staple-Free Staplingquality,and time (up to 10 pages, lb.Bond) saving workflow and Staple on Demand •Personalized printing •Supports optional internal ime--- ,_ with the built-in,entry- 2/3-hole puncher(2/3 Hole level Fiery FreeForm" or with the supported Puncher Unit-Al) ..�; variable data printing •Built in C-Fold up to 5 sheets BUFFER PASS UNIT-P2 As. (VDP)formats CABINET TYPE-V •Requires Buffer Pass Unit-P2. ••Inner Finisher L1 and Inner 2/3 Hole Puncher Di not available on the imageRUNNER ADVANCE DX C5870i. •Required when Staple Finisher-AB2/Booklet Finisher-Al with Tri-Fold or Inner Finisher-L1 is not installed. ••Requires Buffer Pass Unit-P2 and either Booklet Finisher-Al with Tri-Fold or Staple Finisher-AB2. SPECIFICATIONS imageRUNNER ADVANCE DX C5800 Series Main Unit Warm-up Time Scan Specifications Type From Power Approx.6 Seconds° Type On: Color Laser Multifunctional From Sleep Mode' Single-Pass Duplexing Automatic Document Feeder Core Functions C5870i: Approx.7 Seconds Document Feeder Paper Capacity Standard: Print,Copy,Scan,Send,Store C5860i/ Approx.6 Seconds Up to 200 Sheets(20 lb.Bond) Optional: Fax C5850i/ Document Feeder Supported Media Sizes C5840i: Control Panel ° 11"x 17',Legal,Letter,Letter-R,Statement,Statement-R, 10.1'TFT LCD WSVGA Color Flat-panel Quick Approx.4 Seconds Custom Size:2.3/4"x 5-1/2'to 12'x 17' Startup Memory Mode: Document Feeder Supported Media Weights 5.0 GB RAM Single-Sided 13.3 lb.Bond to 80 lb.Cover(50 to 220 Dimensions(W x D x H) Solid State Drive 24-3/8'x 28-1/2"x 36-7/8"(620 x 722 x 937 mm)" Scanning: gsm)(BW,CL) Standard: GB Double-Sided 13.3 lb.Bond to 80 lb.Cover(50 to 220 St Optional:andard 1 256 Installation Space(W x D) Scanning: gsm)(BW,CL) Basic: 44-7/8'x 45-3/4'(1,138 x 1,162 mm) Platen Acceptable Originals Interface Connection (Right Cover Open with Multi-purpose Sheet,Book,3-Dimensional Objects Network: 1000Base-T/100Base•TX/10Base-T, tray extended+Cassette Drawers Open) Wireless LAN(IEEE 802.11 b/g/n) Fully 73-1/2'x 45-3/4'(1,866 x 1,162 mm) Pull Scan Optional: Bluetooth Low Energy Configured: (Staple Finisher-A81 or Booklet Finisher-AB1 Color Network ScanGear2 for both Twain and WIA Others with the extension tray extended+Paper Supported Windows'7/8.1/10/Server 2008/ Standard: USB 2.0(Host)xl,USB 3.0(Host)xl, Deck Unit-Fl+Cassette Drawers open) OS: Server 2008 R2/Server 2012/ USB 2.0(Device)xl Weight's Server 2012 R2/Server 2016 Optional: Copy Control Interface Scan Resolution(dpi) C5870i: Approx.238.1 lb.(108 kg) ( pi) Paper Output Capacity(LTR,20 lb.Bond) C5860i/ Approx.231.5 lb.(105 kg) Scan for Copy:600 x 600 Standard: 250 Sheets C5850i: Scan for Send:(Push)600 x 600(SMB/FTP/WebDAV/ Maximum: 3,450 Sheets C5840i: Approx.229.3 lb.(104 kg) IFAX),(Pull)600 x 600 (with Staple Finisher•AB2or Booklet Finisher•A1 Scan for Fax: 600 x 600 withTn-Fold and 3rdCopy Tray Kit-A1) Print Specifications Scan to Mobile Devices and Cloud-based Services Paper Sources(LTR,20 lb.Bond) Print Resolution(dpi) A range of solutions is available to provide scanning Standard: Dual 550-sheet Paper Cassettes, 1200 x 1200 to compatible mobile devices and certain cloud-based 100-sheet Stack Bypass services depending on your requirements. Optional: Dual 550-Sheet Paper Cassettes Standard Page Description Languages (Cassette Feeding Unit-AQ1),2,450-Sheet UFR II,PCL6,Adobe PS 3 Scan Speed(LTR)(BW/CL) High Capacity Paper Cassette(High Supported File Types Single-sided 135/135(300 dpi),80/80(600 dpi) Capacity Cassette Feeding Unit-C1), Scanning: PDF,TIFF,JPEG,EPS,"XPS 2,700-Sheet Paper DeckDouble-sided 270/270(300 dpi),160/90(600 dpi) (Paper Deck Unit-F1) Printing from Mobile Devices and Cloud-based Services Scanning: Paper Capacity(LTR,20 lb.Bond) A range of standard and optional software and MEAP- basedStandard: 1,200 Sheets solutions(including Cloud Connector,AirPrint, Send Specifications Maximum: 6,350 Sheets Mopria,Universal Print by Microsoft*, PRINT Destination Business,and uniFLOW Online)are available to provide Finishing Capabilities printing from mobile devices or internet-connected Standard: Email/Internet FAX(SMTP),SMB3.0,FTP, Standard: Collate,Group devices and cloud-based services depending on your WebDAV,Mail Box With Options: Collate,Group,Offset,Staple,Saddle- requirements.Please contact your sales representative Optional: Super G3 FAX,IP Fax Stitch,Hole Punch,Staple Free Stapling, for further information. Address Book Staple On Demand' Fonts LDAP(2,000)/Local(1,600)/Speed Dial(200) Supported Media Types PCL: 93 Roman,10 Bitmap fonts,2 OCR fonts, Send Resolution(dpi) Multi-Purpose Thin,Plain,Recycled,Color,Heavy,Coated, Andale Mono WT J/K/S/T(Japanese, Push: Up to 600 x 600 Tray: Tracing,Bond,Transparency,Label, Korean,Simplified and Traditional Pull: Up to 600 x 600 Pre-punched,Letterhead,Tab,Envelope Chinese),"Barcode Fonts" Communication Protocol Paper Thin,Plain,Recycled,Color,Heavy,Bond, PS: 136 Roman Cassettes: Transparency,Pre-punched,Letterhead, Operating System"' File: FTP(TCP/IP),SM63.0(TCP/IP),WebDAV P 9 Y Email: SMTP,POP3 Envelope' UFRII/PS: Windows'7/8.1/10/Server 2008/Server Supported Media Sizes 2008 R2/Server 2012/Server 2012 R2/ File Format Upper Letter,Executive,Statement-R,Envelope Server 2016/Server 2019,Mac OS X Standard: TIFF,JPEG,PDF(Encrypted,Compact, Cassette: (No.10(COM10),Monarch,DL,ISO-05], (10.11 or later) Searchable,Apply Policy,Optimize for Custom Size(3-7/8'x 5-7/8'to 11-3/4' PCL: Windows'7/8.1/10/Server 2008/Server Web,User Signature,PDF A/1-b,Limited x 8.1/2') 2008 R2/Server 2012/Server 2012 R2/ Color,Device Signature,User Signature), Lower 12'x 18",11'x 17",Legal,Letter,Letter-R, Server 2016/Server 2019 XPS(Compact,Searchable,Device Cassette: Executive,Statement-R,Envelope PPD: Windows'7/8.1/10,Mac OS X(10.10 or later) Signature,User Signature),Office Open (No.10(COM10),Monarch,DL,ISO-05], XML(PowerPoint,Word) Custom Size(3.7/8'x 5.7/8'to 12'x 18") Copy Specifications Multi-Purpose 12'x 18",11"x 17",Legal,Letter,Letter-R, Fax Specifications(Optional) Tray: Executive,Statement,Statement-R, First-Copy-Out Time Modem Speed Envelope(No.10(COM10),Monarch,DL, C5870i: As fast as 2.7 seconds(BW)/ ISO-051,Envelope Custom Size(3-7/8'x 3.7 seconds(Color) Super G3: 33.6 Kbps 3-1/2'to 12-5/8'x 18'),Custom Size/ C5860i: As fast as 2.9 seconds(BW)/ G3: 14.4 Kbps Free Size(3.7/8"x 5-1/2'to 12.5/8'x 18') 4.2 seconds(Color) Compression Method Supported Media Weights C5850i: As fast as 3.3 seconds(BW)/ MH,MR,MMR,JBIG Cassettes: 14 lb.Bond to 140 lb.Index(52 to 256 g/m2) 4.9 seconds(Color) Resolution(dpi) Stack Bypass: 14 lb.Bond to 110 lb.Cover(52 to 300 g/m2) C5840i: As fast as 4.1 seconds(BW)/ 400 x 400,200 x 400,200 x 200,200 x 100 Duplexing: 14 lb.Bond to 140 lb.Index(52 to 256 g/m2) 6.1 seconds(Color) (BW and Color Copy Resolution(dpi) Sending/Recording Size Print/Co PySpeed ) 600 x 600 Statement-R to 11'x 17' C5870i: Up to 70 ppm(Letter);Up to 42 ppm (Letter-R);Up to 40 ppm(Legal); Multiple Copies Fax Memory Up to 35 ppm(11'x 17') Up to 999 Up to 30,000 Pages(2,000 jobs) C5860i: Up to 60 ppm(Letter);Up to 36 ppm Magnification Speed Dials (Letter-R);Up to 34 ppm(Legal); 25�•400%(1%Increments) Max.200 Up to 32 ppm(11'x 17') C5850i: Up to 50 ppm(Letter);Up to 30 ppm Preset Reductions/Enlargements Group Dials/Destinations (Letter-R);Up to 29 ppm(Legal); 25%,50%,64%,73%,78%,100%(1:1),121%,129%, Max.199 Dials Up to 27 ppm(11'x 17") 200%,400% Sequential Broadcast C5840i: Up to 40 ppm(Letter);Up to 24 ppm Max.256 Addresses (Letter-R);Up to 23 ppm(Legal); Up to 21 ppm(11'x 17") Memory Backup Yes SPECIFICATIONS (Con't.) imageRUNNER ADVANCE DX C5800 Series Store Specifications Network Security Consumables Mail Box(Number Supported) TLS 1.3,IPSec,IEEE802.1X authentication,SNMP V3.0, Toner" Firewall Functionality(IP/MAC Address Filtering),Dual 100 User Inboxes,1 Memory RX Inbox,50 Network Support(Wired LAN/Wireless LAN,Wired LAN/ GPR-61 Toner BK/C/M/Y Confidential Fax Inboxes,Maximum 10,000 Pages Wired LAN),Disabling Unused Functions(Enabling/ GPR-61 L Toner C/M/Y (2,000 jobs)Stored Disabling Protocols/Applications,Enabling/Disabling Toner Yield(Estimated @ 5%Coverage) Advanced Box Remote UI,Enabling/Disabling USB Interface),G3 FAX GPR-61 Toner Communication Protocol:SMB or WebDAV separation from LAN,USB Port separation from LAN, BK: 71,000 Pages Supported Prohibit the execution of files stored in Advanced Box in the GPR-61 Toner Client PC: Windows(Windows 8.1/10) MFP,Scan and Send Virus Concerns for Email Reception C/M/Y: 60,000 Pages Concurrent Connections(Max.) GPR-61LToner Device Security C/M/Y: 26,000 Pages SMB: 64 Protecting SSD Data(SSD Data Encryption(FIPS140-2 WebDAV: 3 Validated),SSD Lock],Standard SSD Initialize,Trusted Advanced Box Available Disc Space Platform Module TPM,Job LogConceal Function, Subscription cloudo a third-partysicecloud isse Terms s anded.Subject P ( ) to third-party service provider's Terms and Conditions. Approx.16 GB(Standard HDD) Protecting MFD Software Integrity,Checking MFD T Third-party SIEM system required.Subject to third-party Approx.480 GB(With Optional 1 TB HDD) Software Integrity(Verify System at Startup,Runtime SIEM system's Terms and Conditions.Canon cannot ensure Intrusion Detection with Trellix Embedded Control) compatibility with all third-party SIEM systems. SecuritySpecifications DeviceMana Management 'This feature is off by default and must be turned onbythe p 9 Auditing user.Warm-up times are affected once turned on. Authentication and Access Control Administrator Password,Digital Certificate and Key 'Requires additional option. User Authentication(Picture Loin,Picture and PIN Login, Management,Audit Log,Cooperating with External gSecurityAudit System(SecurityInformation and Event 'For current EPEAT rating(Gold/Silver/Bronze), Card Login,Username and Password Login,Function y please visit www.epeat.net. Level Login,Mobile Login),Department ID Authentication Management),Image Data Logging,Security Policy Setting (Department ID and PIN Login,Function Level Login), "op ionsc capabilities vary depending on the uniFLOW Online Express"(PIN Login,Picture Login, Envelope Feeder ed. Pg Environmental Specifications 'Envelope Feede Attachment(standard)is required. Picture and PIN Login,Card Login,Card and PIN Login, 'Time from device power-on until copy ready Username and Password Login,Department ID and Operating Environment (not print reservation). PIN Login,Function Level Login),Access Management Temperature: 50 to 86°F System(Access Control) Humidity: 20 to 80%RH(Relative Humidity) Time from exiting Sleep mode to when printing is operational. 1'Time from device power-on to when the copy icon appears Document Security Power Requirements and is enabled to operate on the touch panel display. Print Security(Secure Print,Encrypted Secure Print, C5870i/ "Includes main unit and standard ADF. Forced Hold Printing,uniFLOW Secure Print"),Receive C5860i/ 110-127 V,60 Hz,12 A .Includes main unit,consumables,and Cassette Feeding Data Security(Confidential Fax Inbox Forwarding Received C5850i: Unit-AOt. Documents Automatically),Scan Security(Encrypted C5840i: 110-127 V,60 Hz,10 A "EPS can be printed directly only from the Remote PDF,Device Signature PDF/XPS,User Signature PDF/XPS, Power Consumption User Interface. Adobe LiveCyclee Rights Management ES2.5 Integration), "Requires the optional PCL International Font Set-Al. Maximum: Approx.1,800 W BOX Security(Mail Box Password Protected,Advanced Standby: Approx.56.1 W'v "Requires the optional Barcode Printer Kit-D1. Box Access Control),Send Data Security(Setting for Sleep Mode: Approx.0.8 W20 "Other operating systems and environments,including requesting password input per transmission,Restricted Typical Electricity Consumption(TEC)Rating" AS/400,UNIX,Linux,and Citrix may be supported.Some Email/File send functions,Confirming FAX number,Allow/ C5870i: 0.86 kWh of these solutions are chargeable.SAP Device Types are Restrict Fax Driver Transmissions,Allow/Restrict Sending C5860i 0.71 kWh available via the SAP Market Place.For more information, from Histor,S/MIME Support),Document Trackin contact your sales representative. Y9 C580i: 0.47 kWh "No charge for this solution;however,activation is required. (Secure Watermark) C5840i: 0.47 kWh Standards "Requires uniFLOW Online/uniFLOW. ENERGY STARS Certified "Reference Value(measured one unit). Rated EPEAT°Gold 1°0.8 W Sleep mode not available in all circumstances due to certain settings. "Based on ENERGY STAR Product Specification for Imaging Equipment Version 3.0. 22 GPR•61 L Toner also available for Color(C,M,Y). Yield(estimated @ 5%coverage)is 26,000 images. n., ,,u+tps IAB Canon imageRUNNER ADVANCE DX C5870i Outstanding 70-ppm A3 Color MFP 2021 Canon imageRUNNER ADVANCE DX C5860i B Outstanding 60-ppm A3 Color MFP PICK AWARD/ Canon imageRUNNER ADVANCE DX C5840i ` ---.. Outstanding 40-ppm A3 Color MFP As an ENERGY STAR°Partner,Canon U.S.A.,Inc.has certified these models as meeting the ENERGY STAR energy efficiency criteria through an EPA recognized certification body.ENERGY STAR and the ENERGY STAR mark are registered U.S.marks.Canon,imageRUNNER.imagePASS,and the GENUINE logo are registered trademarks iorn tother ns tn Inc.in thet United Staa and may also be ,registeredtmay trademarca or Call On trademarks in other countries.Canon products offer certain security features,yet many variables can impact the security of your devices and data.Canon does not warrant that use of its features will prevent security issues.Nothing herein should be construed as legal or regulatory advice concerning applicable laws;customers must have their own qualified counsel determine the feasibility of a solution as it relates to regulatory and statutory compliance.Trellix and the Trellis logo are trademarks or registered trademarks u sa.ca non.co m of Musarubra US LLC or its subsidiaries in the U.S.and other countries.All other referenced product names and marks are trademarks of their respective owners.All features presented in this brochure may not apply iceO to all Series and/or products and may be optional;please check with your Canon Authorized Dealer for In X on details.Product shown with optional accessories.Canon U.S.A.does not provide legal counsel or regulatory compliance consultancy,including without limitation,Sarbanes-Oxley,HIPAA,GLBA,Check 21 or the USA Patriot Act.Each customer must have its own qualified counsel determine the advisability of a particular solution as it relates to regulatory and statutory compliance.Specifications and availability subject to change •:CAGEON NUINE without notice.Not responsible for typographical errors. 0� 02024 Canon U.S.A.,Inc.All rights reserved. .f"°+ / :GENUINE e g = Trellix .:IONER cueralDGE 0 •eals Federal Law prohibits copying of certain documents.Violators may be subject to penalties. `` GO10 We suggest that you check with your own legal counsel.Canon U.S.A.,Inc.and Canon Canada,Inc. -®"k' intend to cooperate with Law Enforcement Agencies in connection with claims of unauthorized copying. To learn about Canon's many awards,visit 01/24/23-2340-9586 usa.canon.com/awards.