HomeMy WebLinkAbout129-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 129-23
File Number: 2023-778
GOVDEALS INC. (PURCHASE CONTRACT):
A RESOLUTION TO AUTHORIZE A CONTRACT WITH GOVDEALS, INC. FOR ONLINE AUCTION
SERVICES FOR SURPLUS EQUIPMENT AND VEHICLES THROUGH MARCH 19, 2025 AND ANY RENEWAL
PERIODS, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with GovDeals, Inc. for online auction services for surplus equipment and vehicles through March 19, 2025
and any renewal periods, pursuant to a Sourcewell cooperative purchasing contract.
PASSED and APPROVED on June 6, 2023
Page 1
Attest:
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 6, 2023
CITY COUNCIL MEMO
2023-778
TO: Mayor Jordan and City Council
THRU: Paul Becker, Chief Financial Officer
FROM: Les McGaugh, Purchasing Director
DATE:
SUBJECT: Contract with GovDeals, Inc. for the sale of City Surplus Items
RECOMMENDATION:
Staff recommends utilizing an existing Sourcewell cooperative purchasing contract with GovDeals, Inc. through
the initial period of March 19, 2025 and any renewals.
BACKGROUND:
The City has been under contract with GovDeals, Inc since 2010 to sell surplus equipment and vehicles.
Since the initial contract in 2010, the City has sold over $8,000,000.00 in surplus and decommissioned assets.
DISCUSSION:
Under the fee structure of the Sourcewell contract, the buyers pay a premium and the services are at no cost
to the City.
BUDGET/STAFF IMPACT:
Revenue is receipted in to the funding source from which the original procurement was made.
ATTACHMENTS: SRF - GovDeals, Sourcewell-GovDeals Contract 012821
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
== City of Fayetteville, Arkansas
y 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
- Legislation Text
File #: 2023-778
Contract with GovDeals, Inc. for the sale of City Surplus Items
A RESOLUTION TO AUTHORIZE A CONTRACT WITH GOVDEALS, INC. FOR ONLINE
AUCTION SERVICES FOR SURPLUS EQUIPMENT AND VEHICLES THROUGH MARCH 19,
2025 AND ANY RENEWAL PERIODS, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a contract with GovDeals, Inc. for online auction services for surplus equipment and vehicles
through March 19, 2025 and any renewal periods, pursuant to a Sourcewell cooperative purchasing
contract.
Page 1
Les McGaugh
Submitted By
City of Fayetteville Staff Review Form
23-778
Item ID
6/6/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/16/2023 PURCHASING (160)
Submitted Date Division / Department
Action Recommendation:
Staff recommends utilizing an existing Sourcewell cooperative purchasing contract with GovDeals, Inc. through the
intitial period of March 19, 2025 and any renewals.
Budget Impact:
N/A N/A
Account Number
N/A
Project Number
Budgeted Item? No
Fund
N/A
Project Title
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Does item have a direct cost? No Item Cost
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: There is no cost associated with this contract. This is a revenue generating contract and funds are
reciepted in based on the funding source from which the auction items were expensed.
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
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Sourcewell q4l'
Solicitation Number: 012821
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Liquidity Services Operations, LLC, dba GovDeals, 100 Capitol
Commerce Blvd., Suite 110, Montgomery, AL 36117 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Auction Services with Related Services from which
Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires March 19, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time -to -time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
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1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
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a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non -owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional
Liability. During the term of this Contract, Vendor will maintain coverage for all claims
the Vendor may become legally obligated to pay resulting from any actual or alleged
negligent act, error, or omission related to Vendor's professional services required
under this Contract.
Minimum Limits:
$2,000,000 per claim or event
$2,000,000 —annual aggregate
6. Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
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general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
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all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
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§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
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L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
ES(6ayfj
By: COFD2A139D06489...
Jeremy Schwartz
Title: Director of Operations &
Procurement/CPO
Date: 3/17/2021 1 11:32 AM CDT
Approved:
i
E
DocuSigned by,
7E42BSF817A64CC...
Chad Coauette
Title: Executive Director/CEO
3/17/2021 1 6:22 PM CDT
Date:
Liquidity Services Operations, LLC,
dba GovDeals
Es
DocuSigned by:
fwt 4"LkstG
EA5DF17F85ED4C4...
Lift
Steve Kranzusch
Title: Vice President and General Manager
Date:
3/17/2021 1 4:21 PM CDT
Rev. 10/2020 17
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
RFP 012821 - Auction Services with Related Solutions
Vendor Details
Company Name:
Does your company conduct
business under any other name? If
yes, please state:
Liquidity Services Operations, LLC
GovDeals
100 Capitol Commerce Blvd
Address:
Suite 110
Montgomery, AL 36117
Contact:
Alicia Andrews
Email:
vendor@govdeals.com
Phone:
334-274-3846
Fax:
334-387-0519
HST#:
52-2293687
Submission Details
Created On:
Submitted On:
Submitted By:
Email:
Transaction #:
Submitter's IP Address
Monday January 11, 2021 10:00:02
Wednesday January 27, 2021 14:31:35
Alicia Andrews
vendor@govdeals.com
d9c672dd-a09b-45e1-8703-4c3628e3d494
68.207.139.227
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "NA" if
the question does not apply to you (preferably with an explanation).
Line
Item
Question
Response*
1
Proposer Legal Name (and
Liquidity Services Operations, LLC dba GovDeals
applicable d/b/a, if any):
2
Proposer Address:
100 Capitol Commerce Blvd., Suite 110, Montgomery, AL 36117
3
Proposer website address:
www.govdeals.com
4
Proposer's Authorized
Steve Kranzusch
Representative (name, title,
Vice President and General Manager
address, email address & phone)
100 Capitol Commerce Blvd., Suite 110
(The representative must have
Montgomery, AL 36117
authority to sign the "Proposer's
skranzusch@govdeals.com
Assurance of Compliance" on
334-462-3962
behalf of the Proposer and, in the
event of award, will be expected
to execute the resulting contract):
5
Proposer's primary contact for this
Alicia Andrews
proposal (name, title, address,
Senior Proposal Writer
email address & phone):
100 Capitol Commerce Blvd., Suite 110
Montgomery, AL 36117
vendor@govdeals.com
334-274-3846
6
Proposer's other contacts for this
NA
proposal, if any (name, title,
address, email address & phone):
Table 2: Company Information and Financial Strength
Line
Item Question Response*
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
7
Provide a brief history of your company,
GovDeals was founded in 1999 and was acquired by Liquidity Services, Inc. (LSI), in
including your company's core values,
2008. In 2020, they completed an internal merger, bringing GovDeals, Inc., under the
business philosophy, and industry longevity
subsidiary umbrella of Liquidity Services Operations, LLC (LSO).
related to the requested equipment, products
Headquartered in Bethesda, MD LSI is a publicly held corporation (NASDAQ: LQDT)
or services.
LSI is a debt -free and financially strong corporation that operates several other
reverse supply chain online marketplaces in addition to GovDeals. Upon the
acquisition, GovDeals quickly became on of the LSI's flagship marketplaces - and
one of its most successful.
GovDeals currently has 100 direct full-time employees, with more than half working
remotely from the field in order to best serve clients in their local areas throughout
the United States and Canada. In addition to this direct support, additional staffing
and substantial resources come from LSI.
Today, more than 14,000 state and local governments have transitioned some or all
their surplus auctions to GovDeals.com, and our company has facilitated the sale of
over 2 million government -owned assets/lots for total auction sales surpassing $2.4
billion. Since GovDeals was first awarded a Sourcewell contract in 2011, over 400
Sourcewell member agencies have successfully sold over $133 million in surplus
auction sales on GovDeals.com.
What our clients like most about GovDeals:
• GovDeals auctions are conducted in a totally transparent environment with terms
and conditions, bid history, and results easily accessible by the public during the
auction and for one full year after auction completion.
• Robust reporting and a perpetual audit trail are readily accessible within each
GovDeals client's account in perpetuity.
• Our clients have access to consultative service and proven online auction best
practices, as well as auction strategies that have been developed and fine-tuned
during GovDeals' 20 years in the online auction business.
• GovDeals is a financially strong vendor that remits payments to clients weekly, and
GovDeals shoulders liability for chargebacks or fraud that may occur.
• Extensive marketing outreach will be provided to reach targeted bidders at
GovDeals' expense. This drives competitive bidding, increasing the final selling price
of auctioned assets. Marketing efforts provided by GovDeals include niche print and
online publications, email marketing, local advertising, press releases, and more.
8
What are your company's expectations in the
The management team at GovDeals, led by its Vice President and General Manager,
event of an award?
Steve Kranzusch, will continue to enthusiastically endorse and sponsor the Sourcewell
contract if awarded. With extensive cooperative award experience and knowledgeable
teams already in place throughout the U.S. and Canada, GovDeals is well positioned
to continue to leverage this award. Currently over 400 government agencies
participate in Sourcewell's GovDeals contract, achieving over $19 million in total
auction sales during the most recently completed contract year, and we will continue
to work every day to grow these totals.
9
Demonstrate your financial strength and
Our parent company's most recent Audited Financial Statement has been provided as
stability with meaningful data. This could
an attachment.
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
10
What is your US market share for the
Limiting the scope to companies providing self-service online sales of state and local
solutions that you are proposing?
government surplus, we estimate our market share is greater than 60%. Expanding to
include the entirety of the state and local government surplus market, we estimate our
US market share to be between 15%-20%.
11
What is your Canadian market share for the
Essentially, GovDeals' Canadian market share is 100%. Having overcome numerous
solutions that you are proposing?
cultural and regulatory headwinds, GovDeals continues to be the only provider of a
self-service online government surplus auction solution licensed to conduct business in
Canada. The overall Canadian market is typically considered to be one -tenth (10%)
of the U.S. market, with a high percentage of this opportunity centering on Ontario.
GovDeals has experienced remarkable growth in its Canadian business since
launching in the market 8 years ago, with over 900 provincial and local governments
utilizing our platform. Estimating a Canadian market of approximately 10,000
government entities, our market share is around 10%.
12
Has your business ever petitioned for
No
bankruptcy protection? If so, explain in detail.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
13
How is your organization best described: is it
GovDeals has approximately 100 direct, full-time employees, including 45 Client
a manufacturer, a distributor/dealer/reseller, or
Account Managers and Business Development Representatives working remotely from
a service provider? Answer whichever
across the United States and Canada to serve government agencies in their
question (either a) or b) just below) best
respective regions. Therefore, GovDeals is prepared to immediately serve Sourcewell
applies to your organization.
members, regardless of the agencies' locations and sizes.
a) If your company is best described as a
distributor/dealer/reseller (or similar entity),
Each participating Sourcewell member will have a dedicated account team, including
provide your written authorization to act as a
a local Client Account Manager and regional Business Development Representative,
distributor/dealer/reseller for the manufacturer
to provide hands-on service and support as needed. GovDeals' Client Account
of the products proposed in this RFP. If
Managers may be reached 24/7 via direct cell phone and email.
applicable, is your dealer network
independent or company owned?
Additionally, in the event your GovDeals Client Account Manager is not immediately
b) If your company is best described as a
available by phone or email, the Member will have access to our Client Services
manufacturer or service provider, describe
Help Desk, staffed by experienced Client Services Representatives who are available
your relationship with your sales and service
for technical questions, support, and training. The Client Help Desk is available on
force and with your dealer network in
weekdays by live chat, toll -free phone, and email. There is absolutely no additional
delivering the products and services proposed
cost for any technical support or for use of the Help Desk.
in this RFP. Are these individuals your
employees, or the employees of a third party?
GovDeals is committed to maintaining a client -staff ratio that ensures our Clients
receive comprehensive training and ongoing, interactive support. GovDeals has readily
available financial assets and the financial backing o a strong, debt -free parent
company, which enables us to hire additional staffing when and where needed in
order to continuously maintain the optimum client -staff ratio and maximize the service
provided to the Member and its participating agencies.
As our company grows, new hires are carefully selected by senior management to
ensure GovDeals' commitment to superior service is not just uninterrupted, but also
strengthened. If at any time the Member is dissatisfied with the service provided by
its GovDeals representatives, we encourage you to contact our senior management
team so that we may have the opportunity to solve problems and restore our sincere
commitment to helping the Member efficiently and effectively operate its surplus
liquidation program.
14
If applicable, provide a detailed explanation
GovDeals maintains applicable business licensing throughout the U.S. and Canada in
outlining the licenses and certifications that
compliance with our clients' local ordinances. These include auction business licenses
are both required to be held, and actually
in Florida and Louisiana, a Motor Vehicle Dealer's License in California, and used
held, by your organization (including third
vehicle dealer licenses in Ontario and British Columbia.
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
15
Provide all "Suspension or Debarment"
N/A
information that has applied to your
organization during the past ten years.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
16
Describe any relevant industry awards or
Our company was awarded the USPS Supplier Excellence Award in 2018.
recognition that your company has received
We have also been named in Forbes Magazine List of Best Small -Cap Companies
in the past five years
in America six times, The Washington Post Top 200 Companies seven times, as
well as receiving multiple additional awards for innovation, client success, growth,
and sustainability efforts.
17
What percentage of your sales are to the
As government/public entities are the only agencies we serve, 100% of our sales
governmental sector in the past three years
are to the governmental and education sectors. Of our 14,500+ clients, 12,090, or
83%, are municipalities, state governments, county governments, law enforcement
agencies, fire departments, public utilities, and transit authorities.
18
What percentage of your sales are to the
The education sector falls under the "govern ment/pubIic entities" we serve as stated
education sector in the past three years
in Line 17. Of our 14,500+ clients, 2,497, or 17%, are in the higher education or K-
12 sector.
19
List any state, provincial, or cooperative
Cooperatives:
purchasing contracts that you hold. What is
Sourcewell - $21.9 million (2019-2020); $24.6 million (2018-2019); $16.8 million
the annual sales volume for each of these
(2017-2018)
contracts over the past three years?
NASPO ValuePoint - $25.2 million (2019-2020); $25.8 million (2018-2019); $25.3
million (2017-2018)
Omnia Partners - $92,000 (2020-2021)
BuyBoard - $5.1 million (2019-2020); $4 million (2018-2019); $3.2 million (2017-2018)
Pinellas County, FL - $8.8 million (2019-2020); $6.6 million (2018-2019); $6 million
(2017-2018)
State/Provincial Contracts:
State of Alabama $1.1 million (2020); $1.6 million (2019); $1.4 million (2018)
State of Arizona - $1,700 (2020); $2800 (2019); $66,000 (2018)
State of Colorado - $766,000 (2020)
State of Georgia $4.8 million (2020); $3.3 million (2019); $4.2 million (2018)
State of Indiana $1.6 million (2020); $913,000 (2019)
State of Louisiana - $3.9 million (2020); $2.3 million (2019); $1.8 million (2018)
State of Missouri - $3.7 million (2020); $4 million (2019); $3.8 million (2018)
State of Ohio - $2.6 million (2020); $809,000 (2019); $587,000 (2018)
State of Oregon - 1.7 million (2020); $2.2 million (2019); $2.2 million (2018)
State of South Carolina - $9.3 million (2020); $5.4 million (2019); $6.3 million (2018)
State of Tennessee - $6.4 million (2020); $4.6 million (2019); $2.8 million (2018)
20
List any GSA contracts or Standing Offers
GovDeals holds no GSA contracts.
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name *
Phone Number*
District of Columbia Government
Marvin Manassa
202-576-7352
marvin.manassa@dc.gov
City of Virginia Beach, VA
Sharon Ratcliff
757-385-8276
sratclif@vbgov.com
City of Grande Prairie, AB
Jason Graves, Procurement Systems Specialist
780-357-8758
jgraves@cityofgp.com
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type *
State / *
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
Province
Years
State of South
Government
South Carolina -
Online Auction Services
Number of assets sold:
2020 $9.3 million
Carolina
SC
20,510
2019 $5.4 million
Average sale price: $2,464
2018 - $6.3 million
State of
Government
Georgia - GA
Online Auction Services
Number of assets sold:
2020 $4.8 million
Georgia
24,577
2019 $3.3 million
Average sale price: $1,552
2018 $4.2 million
USPS Vehicle
Government
District of
Online Auction Services
Number of assets sold:
2020 $5.8 million
Sales
Columbia - DC
11,849
2019 $10.9 million
Average sale price: $2,716
2018 $7 million
Tennessee
Government
Alabama - AL
Online Auction Services
Number of assets sold:
2020 $1.4 million
Valley Authority
3,977
2019 $3 million
Average sale price: $7,475
2018 $2.4 million
State of
Government
Washington -
Online Auction Services
Number of assets sold:
2020 $5.5 million
Washington
WA
15,657
2019 $7.3 million
Average sale price: $1,636
2018 $8.9 million
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line
Item
Question
Response*
23
Sales force.
GovDeals currently has 21 Business Development Representatives working remotely
from across the United States and Canada to serve government agencies in their
respective regions as our sales force. See attached Sales Team map in documents.
24
Dealer network or other distribution methods.
NA
25
Service force.
GovDeals currently has 25 Client Account Managers (CAM) working remotely from
across the United States and Canada to serve government agencies in their
respective regions as our service force. See attached CAM Territories map in
documents.
26
Describe in detail the process and
GovDeals will provide 24/7 personal, hands-on service to each participating Sourcewell
procedure of your customer service
Member locally through dedicated Client Account Managers (CAMs) and Regional
program, if applicable. Include your
Business Development Representatives, as well as a deep commitment to support
response -time capabilities and
from our corporate offices in the form of our Client Services Help Desk, extensive
commitments, as well as any incentives that
marketing of assets, accounting, and system upgrades. The dedicated CAM will
help your providers meet your stated
endeavor to respond within one hour (typically much faster) to all inquiries by the
service goals or promises.
Member, and will always respond within 24 hours. There will be no additional cost for
these services.
Direct employees provide all of GovDeals' services. In addition to their salaried
compensation, GovDeals' employees are further incentivized with monthly commission
or annual year-end bonuses determined by the company's profitability.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
27
Describe your ability and willingness to
Properly managing the sale of government assets and ensuring maximum ROI requires
provide your products and services to
a great deal of knowledge and expertise. Although our platform is designed for the
Sourcewell participating entities in the
efficiency of self-service, GovDeals is committed to sharing our strategy knowledge
United States.
with Sourcewell participating agencies through very interactive and hands-on service.
We combine an easy -to -use website, a large and targeted bidder audience,
knowledge of auction best practice, a robust marketing program, and a history of
compliance with government requirements and regulations, to offer a service that is
unequaled by other vendors.
GovDeals will provide easily accessible, highly responsive technical support and
customer service to all Sourcewell participating entities. Typical response time is under
an hour, and we commit to always respond within 24 hours. Client Account Managers
may be reached by cell phone or email 24 hours a day, 7 days a week. If for any
reason a participating agency's Client Account Manager is not immediately available,
they may contact GovDeals' Client Help Desk. Staffed by fully trained Client Services
Representatives, the Help Desk provides technical support and problem -solving by toll -
free phone, live chat, and email. The Help Desk is available Monday through Friday, 8
a.m. ET to 7 p.m. ET.
Setting GovDeals apart from the competition, we continue to properly and proactively
scale our business so that we may deliver on our promises by hiring and retaining
solid, hardworking, and dedicated employees in all regions of the U.S. and Canada
that believe in what we do. Our extremely low turnover has allowed GovDeals to
create a strong culture of shared success and ownership in the best practices that
make us a committed partner in success.
We have 46 Client Account Managers and Business Development Representatives
based strategically throughout the U.S. to provide direct service to participating entities
nationwide.
28
Describe your ability and willingness to
We have a team of four Canadian Client Account Managers and Business
provide your products and services to
Development Representatives led by a Managing Director exclusively to serve clients
Sourcewell participating entities in Canada.
and drive adoption of GovDeals by Canadian government agencies.
As stated in Line Item 27 above, we continue to properly and proactively scale our
business so that we may deliver on our promises by hiring and retaining solid,
hardworking, and dedicated employees in all regions of the U.S. and Canada that
believe in what we do. Our extremely low turnover has allowed GovDeals to create a
strong culture of shared success and ownership in the best practices that make us a
committed partner in success.
Canadian Sourcewell participating agencies will receive the same level of service and
support that agencies in the United States receive.
Importantly, www.GovDeals.ca transacts in Canadian dollars.
29
Identify any geographic areas of the United
GovDeals can serve all geographic areas of the United States and Canada through
States or Canada that you will NOT be fully
the proposed contract. The only caveat that may apply to non-contiguous state and
serving through the proposed contract.
U.S. Territories is that training could be limited to remote services such as webinars.
30
Identify any Sourcewell participating entity
GovDeals provides services to state/provincial and local government entities throughout
sectors (i.e., government, education, not -for-
the United States and Canada, including higher education and K-12 agencies.
profit) that you will NOT be fully serving
Although we hold several cooperative purchasing contracts, these agreements do not
through the proposed contract. Explain in
limit our promotion of other contracts.
detail. For example, does your company
GovDeals does not serve commercial or private not -for -profit entities that are not
have only a regional presence, or do other
affiliated with a government entity. If any Sourcewell Members don't qualify to sell on
cooperative purchasing contracts limit your
GovDeals, they may qualify to become a seller on our sister company's marketplace,
ability to promote another contract?
AIISurplus. AIISurplus is a separate Business Unit and has its own distinct client base
and customer service organization dedicated to commercial and other private entities
and is not intended for the sale of new or resale items. AIISurplus was developed
separately from GovDeals in order to keep GovDeals purely focused on our
government clients.
31
Define any specific contract requirements or
There are no specific contract requirements or restrictions that would apply to
restrictions that would apply to our
Sourcewell Members in Hawaii, Alaska, and territories. GovDeals currently serves
participating entities in Hawaii and Alaska
nearly 30 clients in Alaska, including the State of Alaska. The only caveat that may
and in US Territories.
apply to non-contiguous states and U.S. Territories is that training could be limited to
remote services such as webinars.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 7: Marketing Plan
Line
Item
Question
Response*
32
Describe your marketing strategy for
GovDeals will continue to market this contract as follows:
promoting this contract opportunity.
Promotion by the 46 field -based sales and client service representatives
Upload representative samples of your
Promotion at the 140+ national, regional and local trade shows and seminars we attend
marketing materials (if applicable) in
annually (Note: attendance to such events is limited during the COVID-19 pandemic)
the document upload section of your
Encouraging cooperative contract utilization when responding to solicitations
response.
Promotion through our formal consulting representation by Government Sourcing Solutions
(GSS)
Samples of marketing materials promoting GovDeals' cooperative contracts are provided in
the document upload section.
33
Describe your use of technology and
We utilize social media and many other methods to promote and increase awareness of
digital data (e.g., social media,
GovDeals, as well as specific client assets. Our experienced web development team uses
metadata usage) to enhance
rich search engine optimization (SEO) strategies to foster online visibility for all our clients'
marketing effectiveness.
assets listed on GovDeals. Additionally, our marketing team places targeted advertisements
and writes press releases to drive traffic to our clients' auctions. Our Marketing
Communications Team utilizes tools such as HubSpot, Constant Contact, and PowerBl.
34
In your view, what is Sourcewell's role
The Sourcewell award has been strongly integrated into GovDeals' sales processes and
in promoting contracts arising out of
culture based on over 10 years of increasingly enthusiastic promotion of the contract where
this RFP? How will you integrate a
and when a cooperative or more formal contracting vehicle is needed. Our experience is
Sourcewell-awarded contract into your
that Sourcewell's role has been to equally promote all vendors sharing an award. Our view
sales process?
is the award would be even more successful, overall, if the specific advantages of a single
online self-service vendor could be directly promoted by Sourcewell.
35
Are your products or services
As a service provider, e-procurement ordering is not applicable. However, GovDeals'
available through an e-procurement
website features a one-time sign-up feature to simplify onboarding. Sourcewell Members
ordering process? If so, describe your
may sign up online to utilize our service, including the ability to indicate their desire to ride
e-procurement system and how
the Sourcewell contract.
governmental and educational
customers have used it.
Table 8: Value -Added Attributes
Item ine
Question
Response*
36
Describe any product, equipment,
There is no additional cost for initial and ongoing training and support. Details regarding
maintenance, or operator training
training, which is conducted by each entity's regional Client Account Manager, are provided
programs that you offer to
in uploaded documentation, including a typical schedule for implementation of the GovDeals
Sourcewell participating entities.
platform. There is no limit to the number of users that can be trained for each entity.
Include details, such as whether
A key difference between GovDeals and other vendors is GovDeals' commitment to
training is standard or optional,
enthusiastically support of the Participating Entities' auction management personnel. We
who provides training, and any
believe strongly in the value of our best practices strategies, and we are eager to help
costs that apply.
Sourcewell Members realize untapped revenues. The GovDeals system and service offers
Sourcewell Members value-added benefits such as Reallocation Tiers, Elevated Service
Models, Departmental Billing, and so much more. See the uploaded documentation for the
full list of such attributes.
37
Describe any technological
In addition to the inherent advantages of in -place online auctions, GovDeals' emphasis on
advances that your proposed
stable, scalable technology provides many vital benefits:
products or services offer.
• The GovDeals system continues to be operated by our own internal IT Department. This
very experienced and agile 7-person team is dedicated to development, operation, and
support of the GovDeals system. Based at GovDeals' headquarters, this team is backed by
a larger IT infrastructure within our parent company's global organization.
• The GovDeals system and website infrastructure is hosted on the Microsoft Azure cloud
platform, increasing the reliability and performance of the seller -facing and buyer -facing
websites through the country and around the world.
• Development releases are scheduled for every 2 weeks to strengthen code, add features,
and mitigate potential risks.
• GovDeals' real-time, interactive reporting capabilities are hosted in a very secure
environment. Each Sourcewell Member will have 24/7 access to robust account reports
providing a complete audit trail for each asset from the time it is added to the GovDeals
system until it is sold and proceeds are collected. This audit trail will be available in each
Participating Entity's GovDeals account in perpetuity.
• GovDeals recently launched our integrated mobile site. The availability of these tools will
undoubtedly further improve the selling and buying experience for mobile users.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
38
Describe any "green" initiatives
Because the GovDeals online auction solution operates on an "as is, where is" basis, the
that relate to your company or to
environmental impact of further vehicle/equipment transportation is eliminated. More
your products or services, and
importantly, since vehicles and equipment are able to be auctioned constantly and not stored
include a list of the certifying
for lengthy periods of time in holding lots, the environmental risks associated with dripping
agency for each.
mechanical fluids and mechanical degradation (which can occur rapidly on out -of -service
vehicles) are virtually eliminated.
An additional benefit is reduction in facility and outdoor space utilization. The GovDeals'
continuous, as needed, "as is, where is" auction model enables surplus vehicles and heavy
equipment to be sold from any location within the Sourcewell Member's jurisdiction. This
means there is no need to transport to a holding lot or auction facility, and no need to
accumulate vehicles for an auction "event."
The quick turnover of surplus property that is achieved through an efficient and short sales
cycle has delivered significant space savings to our Client sellers at all levels of government
throughout the United States and Canada. GovDeals' terms dictate that Buyers are obligated
to pick up their purchases from the current location, and Buyers are responsible for
arranging their own removal of the vehicles they have purchased.
Numerous GovDeals clients have been able to repurpose their warehouse space, vehicle lots,
and other facilities as storage space needs diminished. Thousands of government agencies
have realized the comprehensive environmental benefits and increased profitability far
outweigh the risk of cultural change within their internal departments.
39
Identify any third -party issued eco-
N/A
labels, ratings or certifications that
your company has received for the
equipment or products included in
your Proposal related to energy
efficiency or conservation, life -cycle
design (cradle -to -cradle), or other
green/sustainability factors.
40
Describe any Women or Minority
Liquidity Services Operations LLC does not carry any such certifications.
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
41
What unique attributes does your
Experience! GovDeals is the first company to offer a completely self-service, secure auction
company, your products, or your
platform focused on arming government agencies with the knowledge and the tools to enable
services offer to Sourcewell
the highest possible net results for their surplus assets. Our most successful clients are the
participating entities? What makes
ones who leverage GovDeals' best practices and personal support.
your proposed solutions unique in
While GovDeals has a strong technology infrastructure, our company is a knowledge -based
your industry as it applies to
business with a huge commitment to interaction with our Clients for the benefit of simple
Sourcewell participating entities?
operation and best net sales results. Only GovDeals overlays its self-service auction platform
with knowledge -rich, field -based representatives dedicated to serving Sourcewell Members in
every region of the U.S. and Canada.
GovDeals is uniquely positioned to serve Sourcewell and its Members with an experienced
staff and robust service that exactly matches Sourcewell's space and its Members' needs.
As GovDeals and Sourcewell's partnership continues to grow, our company is immediately
scalable to continue to serve your Members in all 50 U.S. states and across Canada without
any compromise in service.
New Value -Added Programs! The following are innovative ways to grow revenues within
existing business partners and members.
• Vendor Auction Program- Sourcewell vendors will now be eligible to post surplus product
such as trade-ins or end of lease for sale on GovDeals. Sourcewell will enjoy the added
benefit of the standard administrative fee on any vendor sales completed on GovDeals.com.
• Real Estate- With the government real estate market estimated at $1 billion annually,
Sourcewell members are eligible to use GovDeals in their sale of surplus and tax lien real
estate/real property; members will have access to lower pricing structures and a targeted
buyer market. Sourcewell continues to enjoy the administrative fees on these sales.
In both scenarios, GovDeals' marketing team will collaborate with Sourcewell to craft
messaging to be pushed out to Sourcewell vendors/members at Sourcewell's discretion. With
our proven marketing program, we hosted $4MM in real estate sales in the last three
months alone!
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
42
Do your warranties cover all products, parts, and
As a service provider, warranty information as expressed in this Table is not
labor?
applicable to GovDeals. GovDeals' auction platform is entirely web -based,
and no software will be installed on any Sourcewell Member computer.
43
Do your warranties impose usage restrictions or
As there are no warranties, there are no usage restrictions or other
other limitations that adversely affect coverage?
limitations that adversely affect coverage.
44
Do your warranties cover the expense of
As there are no products to install, our technicians do not need to travel to
technicians' travel time and mileage to perform
make repairs to the GovDeals system.
warranty repairs?
45
Are there any geographic regions of the United
As there are no products to install, our technicians do not need to travel to
States or Canada (as applicable) for which you
make repairs to the GovDeals system.
cannot provide a certified technician to perform
GovDeals utilizes multiple internal and external notification systems to ensure
warranty repairs? How will Sourcewell participating
that the appropriate people are notified if there are any IT warnings, critical
entities in these regions be provided service for
issues, or other matters that need immediate attention 24 hours a day, 7
warranty repair?
days a week, and 365 days a year.
46
Will you cover warranty service for items made by
GovDeals does not utilize any other manufacturers to provide the services
other manufacturers that are part of your proposal,
proposed in this response.
or are these warranties issues typically passed on
to the original equipment manufacturer?
47
What are your proposed exchange and return
GovDeals' fiduciary responsibilities to Sourcewell and its Members are
programs and policies?
guaranteed through a $10,000,000 insurance policy. When a Sourcewell
Member utilizes GovDeals' system and its Financial Settlement Services
(FSS) payment collection and remittance program, the Member will not be
liable for any payment fraud or chargebacks that may occur.
48
Describe any service contract options for the items
Additional service models will be made available upon request at a rate to
included in your proposal.
be determined by the specific needs of the Sourcewell Member. This may
include service such as creating auction listings and managing the auction
process. More information is available to Sourcewell and its Members upon
request. We have made provisions in our pricing model for these elevated
services, although specific pricing will be determined by Member needs,
asset quantity, and sales volume. GovDeals will follow Sourcewell's Cost
Change Form procedure if and when elevated service models are negotiated
that are beyond the scope of the pricing provided within this proposal.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response*
49
What are your payment terms (e.g., net 10, net 30)?
The majority of GovDeals' clients elect for our company to withhold
our fees from their auction proceeds remittance payment, eliminating
the client from having a bill to pay. For clients that wish to receive
full proceeds and remit fee payment directly to us, our payment
terms are net 30 days.
50
Describe any leasing or financing options available for use
N/A
by educational or governmental entities.
51
Briefly describe your proposed order process. Include
To access GovDeals' services, a Sourcewell participating entity can
enough detail to support your ability to report quarterly
fill out the "Become a Seller" information form on our website and
sales to Sourcewell as described in the Contract template.
enter "Sourcewell" in the comments box. Our Sales Support team will
For example, indicate whether your dealer network is
then contact the entity for any additional information that may be
included in your response and whether each dealer (or
needed.
some other entity) will process the Sourcewell participating
entities' purchase orders.
GovDeals has a built-in Partner Report which provides sales reports
for all cooperative participants and can be run in any date range,
e.g. monthly or quarterly. GovDeals is experienced in reporting
quarterly sales to Sourcewell and will continue to efficiently and
consistently do so throughout this contract. Please note, our company
does not utilize a dealer network.
52
Do you accept the P-card procurement and payment
Yes, we accept P-card payments. There is no additional cost for
process? If so, is there any additional cost to Sourcewell
using this process.
participating entities for using this process?
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line
Item
Question
Response*
53
Describe your pricing model (e.g., line -item discounts or
GovDeals proposes a success -based fee structure, charged only on
product -category discounts). Provide detailed pricing data
completed auctions. There will be no additional fees or charges for
(including standard or list pricing and the Sourcewell
our services. There will be no fee if an auction does not result in a
discounted price) on all of the items that you want
completed sale, and there will be no charges to the Member for any
Sourcewell to consider as part of your RFP response. If
marketing efforts, training, software upgrades, or consultation and
applicable, provide a SKU for each item in your proposal.
support provided on -site or remotely.
Upload your pricing materials (if applicable) in the document
The pricing model detailed below is consistent with our well -
upload section of your response.
established market pricing where the 12 Western states have lower
base pricing than available to the rest of the US. Individual
cooperative selling entities (clients) have access to a volume -based
fee structure based on their actual annual sales on GovDeals or
documented previous year(s) sales utilizing other disposition methods.
The Member may choose to utilize GovDeals' system and service
with our payment collection and remittance services (FSS) included;
or may elect to collect its own payments and be invoiced by
GovDeals (Non-FSS).
Under any of our pricing options, GovDeals' fee may be shared
between the Member and winning bidders, may be withheld from the
Member's auction proceeds or may be wholly incurred by buyers.
The most common option chosen is 7.5% Client Fee and 5%
Buyer's Premium.
'A' Pricing (Available in AK, AZ, CA, CO, ID, MT, NV, NM, OR, UT,
WA & WY)
7.5% for Non-FSS
10% for FSS
No Annual Volume Discount Program (AVDP) for 'A' Pricing
since this pricing already reflects a 2.5 percentage point discount
'B' Pricing (All other US states not eligible for 'A' Pricing; and all
Canadian entities)
7.5% for Non-FSS
12.5% for FSS
Sellers paying 12.5% fee (not passing a portion of the fee to
Buyers) qualify for AVDP.
AVDP qualifying annual volume is based on an aggregation of
only sellers paying 12.5%. All other 'B' Pricing categories do not
qualify for AVDP.
'C' Pricing - Offered on a case -by -case basis. GovDeals recognizes
that various government agencies have different needs. In this spirit,
we offer ceiling pricing of an additional 20% fee (total up to 32.5%)
to accommodate special circumstances. These services may include,
in addition to the services offered herein, taking photographs/video of
assets for promotion and sale purposes; uploading descriptive
content and media to create auction listings; full -service tasks such
as transportation and storage of assets (limited to areas where such
service is offered) and total management of the auction process.
Note: When a client requests this elevated service model, GovDeals
will review the client's specific needs, projected volume, and other
related details of the prospective account in order to determine this
option's availability on a per -case basis.
54
Quantify the pricing discount represented by the pricing
The pricing offered in this proposal is consistent with our offers to
proposal in this response. For example, if the pricing in
state governments, cooperative entities, and large local government
your response represents a percentage discount from MSRP
entities. It is consistent with our current Sourcewell award.
or list, state the percentage or percentage range.
55
Describe any quantity or volume discounts or rebate
Due to contract volume, qualifying entities will receive an annual
programs that you offer.
rebate of 1.25%. GovDeals' Annual Volume Discount Program
(AVDP) is available to Sourcewell Members paying 12.5% fee under
the 'B' Pricing described in Line 53.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
56
Propose a method of facilitating "sourced" products or
Not applicable; GovDeals does not sell commodities.
related services, which may be referred to as "open market"
items or "nonstandard options". For example, you may
supply such items "at cost" or "at cost plus a percentage,"
or you may supply a quote for each such request.
57
Identify any element of the total cost of acquisition that is
All costs are included in the pricing model(s) quoted in Line Item
NOT included in the pricing submitted with your response.
53. There will be no additional fees for standard support, training, on -
This includes all additional charges associated with a
site service, platform upgrades, etc.
purchase that are not directly identified as freight or
shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training, or
initial inspection. Identify any parties that impose such costs
and their relationship to the Proposer.
58
If freight, delivery, or shipping is an additional cost to the
Freight/shipping/delivery are not directly applicable to our service.
Sourcewell participating entity, describe in detail the
Most of our clients require items to be picked up in person by the
complete freight, shipping, and delivery program.
bidder or the bidder's agent, but we do offer an optional shipping
feature wherein responsibility and any associated costs for shipping
remains with the bidder or the bidder's agent.
If a Member desires shipping to be allowed, GovDeals will enable
the "Will Ship" option in the auction creation process. This will
enable providers such as UShip to give an estimated shipping cost
to prospective buyers. Whether local, in -state, out-of-state, or
international, shipping will be the responsibility of the bidder and
his/her third -party shipper.
59
Specifically describe freight, shipping, and delivery terms or
See Line Item 58; Removal of items from a completed sale remains
programs available for Alaska, Hawaii, Canada, or any
the responsibility of the winning bidder, including any
offshore delivery.
shipping/packing fees should the seller allow shipping.
60
Describe any unique distribution and/or delivery methods or
N/A
options offered in your proposal.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
61
b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
The pricing offered in this
departments.
proposal is consistent with
our offers to state
governments, cooperative
entities, and large local
government entities. It is
consistent with our current
Sourcewell award.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response*
62
Specifically describe any self -audit process or program that you
In selling and billing a service, GovDeals has very few pricing
plan to employ to verify compliance with your proposed Contract
variables and they are based on the same criteria for all
with Sourcewell. This process includes ensuring that Sourcewell
selling clients, whether under contract or not. Once a client
participating entities obtain the proper pricing, that the Vendor
account is established, the pricing is a fixed percentage of
reports all sales under the Contract each quarter, and that the
the price items sell for on GovDeals.com. Because of this, all
Vendor remits the proper administrative fee to Sourcewell.
pricing and pricing changes require management approval.
We have established system utilities that track cooperative
member sales in a real time report; this data is archived and
available, ad hoc, at any time. One senior staff person at
GovDeals is dedicated to verifying the accuracy of the
quarterly report and presenting it to a senior manager for
payment approval. These same utilities and processes are in
place for the Annual Volume Discount Program (AVDP) that
has returned approximately $850,000 in rebates directly to
Sourcewell members for their contract sales during the current
contract period.
63
Identify a proposed administrative fee that you will pay to
GovDeals proposes to pay 2% of what we are paid for our
Sourcewell for facilitating, managing, and promoting the Sourcewell
services. Example: A member utilizes the Sourcewell contract
Contract in the event that you are awarded a Contract. This fee is
to sell an item for $1,000 on GovDeals and the fee for this
typically calculated as a percentage of Vendor's sales under the
member is 12.5%. GovDeals is paid $125 which represents
Contract or as a per -unit fee; it is not a line -item addition to the
the gross profit for the transaction. GovDeals will remit 2% of
Member's cost of goods. (See the RFP and template Contract for
the $125 ($2.50) to Sourcewell when it makes its quarterly
additional details.)
payment.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
Question
Response*
64
Provide a detailed description of the
GovDeals is committed to providing a turnkey approach to selling government surplus
equipment, products, and services that you
assets via our online auction marketplace, www.GovDeals.com, with the most efficient
are offering in your proposal.
service offerings in the industry. In tandem with our robust and reliable auction
website, the GovDeals system and service include, at no additional cost:
• Self-service functionality with unlimited users
• Real-time reporting tools within secure account
• Extensive marketing outreach to bidders
• Hands-on training for as many employees as desired
• On -site assistance posting auctions at implementation
• Personal service with 24/7 on -call availability
• Optional online payment collection service with 7-10-day remittance to Members.
GovDeals' business model is as simple as it is unique: in support of our self-service
online auction platform, the foundation of our company is our local staffing that
provides direct service, local knowledge, best practices, and on -call assistance for
our clients. We back up this hands-on relationship with robust and experienced
staffing in all functional departments, including Marketing, Accounting, Bidder Services,
and Client Help Desk.
During auctions, Sourcewell Members will be able to monitor their online auctions
and answer questions from bidders. Auctions can be withdrawn at any time by the
Sourcewell Member or by GovDeals at the Sourcewell Member's request.
When the auction closes, GovDeals will provide documentation of the sale and will
collect payment from buyers. Buyers will then schedule removal appointments with the
Sourcewell Member. Throughout the auction cycle, GovDeals will also provide
dedicated service for problem solving and case -by -case strategy recommendations,
including marketing, best practices, remittance and recordkeeping services, and
technical support.
Additional details on GovDeals' service model and system are provided in the the
uploaded documentation.
65
Within this RFP category there may be
• Auctioneer Services, to include Internet Type
subcategories of solutions. List subcategory
Online Auction Services
titles that best describe your products and
Vehicle Auction Services
services.
Miscellaneous Auction Services
• Surplus Disposition Services
• Surplus Liquidation Services
• Internal Asset Reallocation Services
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line
Item
Category or Type
Offered
Comments
66
Online auction services
r Yes
GovDeals is thoroughly prepared to immediately provide our online auction system and
r No
hands-on customer service to Sourcewell Members. Dedicated GovDeals staff
members will serve Sourcewell Members on a regular and ongoing basis through on -
site service, consultations, marketing planning, and payment collection.
GovDeals will provide Sourcewell Members with a turnkey approach to selling
government surplus assets via our web -based auction system, to include self-service
ability to post auctions, respond to inquiries, and create/access detailed reports of
auction activities and revenue.
67
On site live auction
r Yes
GovDeals does not offer services for on -site live auctions. Thousands of government
services
G. No
agencies have found GovDeals to be the most efficient, lucrative, and transparent
online surplus solution. Underscoring the experience, service, and results we provide is
an end -to -end process and system that provides a secure, redundant, and transparent
environment to feed real-time and archival data to Sourcewell Members personnel.
68
Live streaming auctions
r Yes
While all of our auctions are conducted live from our website, we do not stream from
G. No
live auctions. Our specialized auction website allows prospective buyers to view
unlimited photographs, videos, and thorough descriptions, ask questions, and enter
bids for Sourcewell Members' surplus property. The items will be auctioned under
Client -specific Terms and Conditions, including Sourcewell Members -dictated time
frames for payment and pickup.
69
Auction -related services
r Yes
GovDeals' online auction platform and service includes, at no additional cost:
r No
• Turnkey auction functionality with unlimited user accounts
• Real-time reporting tools within secure account
• 1 million active GovDeals bidders — verified through GovDeals' multi -layer registration
process that includes vetting against the anti-terrorist watch list by global trade
management software
• Extensive marketing outreach to targeted bidders at GovDeals' expense, which drives
competitive bidding, increasing the final selling price of auctioned assets!
• Hands-on training for as many employees as desired, including initial and ongoing
training and updates
• Personal service by Sourcewell Members' locally based Client Account Manager with
24/7 on -call availability; on -site and remote support will be provided on demand
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 15: Industry Specific Questions
Line
Item
Question
Response*
69
If you are awarded a contract, provide a
GovDeals recognizes the importance and value of cooperative contracts and partner
few examples of internal metrics that will
relationships. One of the company's senior managers, Christy Logan, oversees these
be tracked to measure whether you are
partnerships. Contract compliance is ensured through quarterly and monthly reports
having success with the contract.
detailing participating agencies' contract activity, as well as timely payment of
applicable cooperative fees or revenue sharing. We have backend functionality in
place to report all sales under the cooperative contract. GovDeals' system functionality
also includes a simple way for Sourcewell to review the cooperative usage of its
contract at any time, and each cooperative agency's sales amount is included on this
report.
70
Describe your roles and responsibilities for
GovDeals will provide easily accessible, highly responsive technical support and
each service you are proposing.
customer service to Sourcewell Members. Sourcewell Members will be given direct
phone numbers and email addresses for each person on their respective account
team. Each team is comprised of the following:
- Dedicated Client Account Manager in the Member's region who will be the
Member's primary point of contact for any technical questions, advice, training,
assistance loading auctions, etc., throughout the duration of the business relationship.
Every Client Account Manager may be reached by cell phone or email 24 hours a
day, 7 days a week and will provide on -site support whenever warranted.
Customer support help desk team to provide additional service and support.
Regional representative to confirm that the service provided by GovDeals meets the
Member's specific needs and requirements and to ensure contract compliance.
- Note: Sourcewell Members that are State or Higher Education entities will receive a
3-person team dedicated to State -Level Government accounts.
- Marketing support team to market the Member's assets to targeted bidders to
maximize competition and return on investment.
- Bidder help desk team to ensure bidders comply with the terms and conditions of
Sourcewell Members' auctions.
- Accounting team to ensure Sourcewell Members' auction sales and proceeds are
properly reconciled and remitted weekly.
71
Describe the agency's roles and
To simplify the onboarding process, the GovDeals website enables Members to sign -
responsibilities for each service you are
up online and designate Sourcewell as their contracting vehicle. GovDeals will receive
proposing.
this one-time "order," and the Member's account will be established according to the
options chosen at sign-up.
Sourcewell Members will then be responsible for taking photographs and entering
descriptive details on an asset inspections form (provided by GovDeals) for each
asset deemed surplus. hey will also be responsible for uploading the photos and
information to an auction creation template located in their GovDeals' account.
GovDeals' auction calculator can recommend starting bid, bid increment, and auction
dates for the auctions; these values can also be input manually.
While the auction is live, Members will be able to monitor their own auctions and
answer bidder questions through their individual GovDeals account. Members will also
be responsible for responding to winning bidders to set up removal appointments.
Member representatives must verify buyer ID and sign the Bill of Sale to release the
asset(s). Once asset(s) have been removed, the representative marks the
asset(s) "Picked Up" in the GovDeals system and GovDeals will remit payment for
the asset(s). See our Auction Timeline in uploaded documentation for more information.
72
Describe your process of assessing
For high -value items deserving of an appraisal (e.g. helicopters or airplanes),
market value of the items to be auctioned
GovDeals will arrange for an independent appraisal at our expense. For the vast
(where applicable).
majority of surplus items, GovDeals can provide valuation recommendations based on
actual historic auction data both within our system and from general auction results
data to help Sourcewell Members determine fair market value. Our company also has
an expert on staff to provide pricing guidance and listing strategies for maximizing
returns for heavy equipment.
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 73. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The
contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail.
Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section I Term, Condition, or Specification I Exception or Proposed Modification
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downIoads/sdnIist.pd ;
b. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC
DocuSign Envelope ID: 62F4E395-B369-4A76-82D4-D832F8298FEF
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Steve Kranzusch, Vice President & General Manager, Liquidity Services
Operations LLC
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments (if
applicable)
Addendum _9_Auction _Services_RFP_012821
Sun January 24 2021 06:05 PM
Addend um_8_Auction_Services_RFP_012821
Thu January 14 2021 08:57 AM
Addend um_7_Auction_Services_RFP_012821
Fri January 8 2021 08:58 AM
Addend um_6_Auction_Services_RFP_012821
Wed January 6 2021 04:22 PM
Addend um_5_Auction_Services_RFP_012821
Wed January 6 2021 02:02 PM
Addend um_4_Auction_Services_RFP_012821
Wed January 6 2021 02:01 PM
Addend um_3_Auction_Services_RFP_012821
Tue January 5 2021 01:35 PM
Addend um_2_Auction_Services_RFP_012821
Mon January 4 2021 04:23 PM
Addendum-1— Auction_Services_RFP_012821
Mon December 28 2020 11:21 AM
Bid Number: RFP 012821 Vendor Name: Liquidity Services Operations, LLC