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HomeMy WebLinkAbout130-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 130-23 File Number: 2023-745 SPRINGDALE TRACTOR CO. (PURCHASE CONTRACT): A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR FROM SPRINGDALE TRACTOR FOR THE AMOUNT OF $16,651.72 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor from Springdale Tractor for the amount of $16,651.72 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on June 6, 2023 Approved: Attest: ��. c�. ex Lioneld Jord ayor Kara Paxton, City Cler c friasurer j n Y4-r r� t l! ''.,Si •�`�%�N:;P`' .•� tip. Page 1 CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 6, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: SPRINGDALE TRACTOR - KUBOTA AIRPORT MOWER RECOMMENDATION: 2023-745 COUNCIL APPROVES A RESOLUTION TO PURCHASE ONE (1) 2023 Kubota ZD1211 R-3-60R WITH A SOURCEWELL COOPERATIVE PURCHASE PRICE OF $16,651.72 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM SPRINGDALE TRACTOR AND APPROVE A BUDGET ADJUSTMENT. BACKGROUND: Unit # 5092 is 2019 Kubota Mower used to mow Drake Field. This mower is 4 years into a 5 year service life. DISCUSSION: The Airport's current mower, unit # 5092 has had consistent major mechanical failures and is no longer able to perform the needed daily tasks for the airport. Within slightly over a year this unit had $6,869.55 in repair costs and is no longer fit for front line duty or able to perform the needed daily tasks for the airport. Fleet is recommending replacement instead of any further repairs. BUDGET/STAFF IMPACT: The replacement unit was not budgeted for replacement until 2024. However, moving this replacement up is the most cost-effective approach at this time. A budget adjustment is being submitted to utilize Fleet's fund balance for this purchase. This mower was approved at the March 10th Equipment Committee. ATTACHMENTS: SRF Kubota Airport Mower, 2023-745 BA Kubota Airport Mower, Kubota Mower Quote ZD1211 R-3-60R Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 == City of Fayetteville, Arkansas Y 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 - Legislation Text File #: 2023-745 SPRINGDALE TRACTOR - KUBOTA AIRPORT MOWER A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR FROM SPRINGDALE TRACTOR FOR THE AMOUNT OF $16,651.72 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor from Springdale Tractor for the amount of $16,651.72 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2023-745 Item ID 6/6/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/10/2023 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: COUNCIL APPROVES A RESOLUTION TO PURCHASE ONE (1) 2023 KUBOTA ZD1211R-3-60R WITH A SOURCEWELL COOPERATIVE PURCHASE PRICE OF $16,651.72 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM SPRINGDALE TRACTOR AND TO APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02083 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Shop Fund Tractors and Mowers Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 944,106.00 $ 86,115.32 857,990.68 $ 16,651.72 $ 16,652.00 857,990.96 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2023 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: COUNCIL APPROVES A RESOLUTION TO PURCHASE ONE (1) 2023 KUBOTA ZD1211R-3-60R WITH A SOURCEWELL COOPERATIVE PURCHASE PRICE OF $16,651.72 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM SPRINGDALE TRACTOR AND TO APPROVE A BUDGET ADJUSTMENT. (APMN_F004 / #5129) COUNCIL DATE: 6/6/2023 ITEM ID#: 2023-745 Nolly Black 517012023 77:77 RM Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 16,652 16,652 v.2023323 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1910-4999.99 16,652 RE Use Fund Balance - Current 9700.770.1920-5802.00 16,652 - 02083 2023 EX Vehicles & Equipment - base I of 1 well d, Utility Tractors & Mowers-031121 CE and AG - 040319 Utility Vehicles 122220 Arkansas 460OD41718 Delaware GSS-21673 Mississippi ICE Only) 8200056371 Mississippi 8200055841 ZD1211 R-3-60R WEB QUOTE #2570448 Date: 1/31/2023 1:05:13 PM -- Customer Information -- Jackson, Ross CITY OF FAYETTEVILLE rjackson@fayetteville-ar.gov 4794443494 -- Standard Features -- Kliboh' ZD1200 Series ZD1211 R-3-60R * * * EQUIPMENT IN STANDARD MACHINE * * * DIESEL ENGINE 3 Cylinder, Kubota Model # D1105 24.8 Gross HP @ 3000 rpm 68.5 cu. in. Displacement 12v 430 Amp Hr. Battery 14 Amps Charging Output TRANSMISSION Hydrostatic Drive (2) HST w/Gear Reduction Brake - Wet Multi Disks Forward Speeds 0 - 10.6 mph Reverse Speeds 0 - 5.3 mph STEERING / MOTION CONTROL (2) Hand Levers, Adjustable Hydraulically Damped, Adjustable POWER TAKE OFF Hydraulic Independent PTO Shaft Drive Mower Deck Wet Disk Clutch FLUID CAPACITY Fuel Tank 13.1 gal Engine Coolant w/ Recovery tank 3.96 qts Crankcase w/ Filter 4.1 qts Transmission Case and Axle Gear 12.8 qts SAFETY EQUIPMENT Electric Key Shut Off Control Lever Safety Switch Parking Brake Safety Switch Foldable ROPS Seat Safty Switch DIMENSIONS Height 78.7" Length 89.0" Width Overall 63.0" Wheelbase 56.7" OPERATING FEATURES Zero Turn Radius Adj. Front Axle: Rigid/Oscillating Dual Element Air Filter Deluxe Suspension Seat w/ Kubota Exclusive Seat Design Hands -free Hydraulic Deck Lift Hands -free Parking Brake Cup Holder REAR DISCHARGE MOWER 60" and 72" Kubota PRO Deck 5.5" Deep Deck 1-5" Cut Height, Adjustable 1/4" Increments 3 Blades Bolt -on Skid Bars A Manufacturer Estimate TIRES AND WHEELS Front 15 x 6.0 - 6 Flat -free Rear 26 x 12.0 - 16 Turf, Low Profile Quote Provided By SPRINGDALE TRACTOR Todd Sweat 6160 W SUNSET AVE SPRINGDALE, AR 72762 email: todd.sweat@kubotacenter.com phone:4792284528 -- Custom Options -- ZD121 1 R-3-60R Base Price: $20,499.00 Configured Price: $20,499.00 Sourcewell Discount: ($4,509.78) SUBTOTAL: $15, 989.22 Dealer Assembly: $0.00 Freight Cost: $262.50 PDI: $400.00 Total Unit Price: $16,651.72 Quantity Ordered: 1 Final Sales Price: $16,651.72 Final pricing will be based upon pricing at the time of final delivery to Sourcewell members. Purchase Order Must Reflect Final Sales Price. To order, place your Purchase Order directly with the quoting dealer *Some series of products are sold out for 2022. All equipment specifications are as complete as possible as of the date on the quote. Additional attachments, options, or accessories may be added (or deleted) at the discounted price. All specifications and prices are subject to change. Taxes are not included. The PDI fees and freight for attachments and accessories quoted may have additional charges added by the delivering dealer. These charges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. All equipment as quoted is subject to availability. © 2018 Kubota Tractor Corporation. All rights reserved.