The URL can be used to link to this page

Home My WebLink About113-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 113-23 File Number: 2023-720 11TH STREET COTTAGES, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH 11TH STREET COTTAGES, LLC FOR THE EXTENSION OF AN 8-INCH WATER MAIN NEAR THE CORNER OF EAST 11TH STREET AND SOUTH WASHINGTON AVENUE WITH A REFUND IN AN ESTIMATED AMOUNT OF $47,834.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $4,783.43 WHEREAS, 11th Street Cottages, LLC has proposed an infill cluster housing development south of llth Street between S. Washington Avenue and S. Beebalm Avenue; and WHEREAS, in order to service this development, Ilth Street Cottages will need to install a water line from Washington Avenue to the corner of the subject property, approximately 174 feet, and then extend it along the frontage of the property to the middle of the property, an additional approximately 62 feet, for a total of 236 feet; and WHEREAS, the installation of an 8-inch water main will allow development of this property and will provide for ample future capacity which the City recognizes will be necessary for the area served by this main; and WHEREAS, the total cost of the water main extension is estimated to be $95,668.60 and exceeds the rough proportionality of the development's impact so the City agrees to pay 50% of the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with 1 lth Street Cottages, LLC for the installation of an 8-inch water main near the corner of East 1 lth Street and South Washington Avenue, with a refund in an amount not to exceed $47,834.30 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of $4,783.43. PASSED and APPROVED on May 16, 2023 Page 1 Resolution: 113-23 File Number: 2023-720 Approved: Attest: `ttiiscIIIIII ��FtY, �-S� �. FAYETTEVlI.I_E_:.v wr■ Kara Paxton, City CEer reasurer; : y r1► ►► �7-0N0%�ts►� Page 2 CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF MAY 16, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: SUBJECT: 11th Street Cottages, LLC - Water Cost Share on 11th Street RECOMMENDATION: 2023-720 Staff recommends a Cost Share Agreement with 11th Street Cottages, LLC in an amount not to exceed $47,834.30 for a water line extension near the corner of East 11th Street and South Washington Avenue, and approval of a project contingency in the amount of $4,783.43. BACKGROUND: Infill development is proposed by 11th St Cottages, LLC south of 11th Street between S. Washington Avenue and S. Beebalm Ave. (parcel 765-03341-000). The site is approximately 0.66-ac, currently vacant, and is zoned RIU. The developer proposes to build 9 cottages in a cluster housing development. In order to service these houses, they will need to install a water line from Washington Ave to the corner of the subject property, approximately 174-ft, and then extend it in along the frontage of the property to the middle of the property, an additional approximately 62-ft, for a total of 236-ft. DISCUSSION: This waterline would also benefit any future development east and north of this project site. 11th St Cottages, LLC requests a 50% cost share on this waterline installation. The project engineering and permitting has been completed and the developer has secured three contractor quotes. The low quote is from Pavecon for $87,183.20 and the engineering costs for the project are $8,485.40 for a total project cost of $95,668.60. The 50% cost share would therefore total $47,834.30. Staff also recommends approval of a project contingency in the amount of $4,783.43. The cost share agreement was considered by the Water, Sewer and Solid Waste Committee on April 11, 2023, which recommended approval by a vote of 4-0. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing account. ATTACHMENTS: SRF 11th Street Cottages, LLC, 11th Street Cottages, LLC - Cost Share Agreement, Exhibit A - Map, Exhibit B - Construction Bids, 11th St Cost Share Proposal, Engineer Fee Estimate 040723 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-720 11th Street Cottages, LLC - Water Cost Share on IIth Street A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH IITH STREET COTTAGES, LLC FOR THE EXTENSION OF AN 8-INCH WATER MAIN NEAR THE CORNER OF EAST IITH STREET AND SOUTH WASHINGTON AVENUE WITH A REFUND IN AN ESTIMATED AMOUNT OF $47,834.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $4,783.43 WHEREAS, I Ith Street Cottages, LLC has proposed an infill cluster housing development south of 1 Ith Street between S. Washington Avenue and S. Beebalm Avenue; and WHEREAS, in order to service this development, I Ith Street Cottages will need to install a water line from Washington Avenue to the corner of the subject property, approximately 174 feet, and then extend it along the frontage of the property to the middle of the property, an additional approximately 62 feet, for a total of 236 feet; and WHEREAS, the installation of an 8-inch water main will allow development of this property and will provide for ample future capacity which the City recognizes will be necessary for the area served by this main; and WHEREAS, the total cost of the water main extension is estimated to be $95,668.60 and exceeds the rough proportionality of the development's impact so the City agrees to pay 50% of the cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with I Ith Street Cottages, LLC for the installation of an 8-inch water main near the corner of East 1 Ith Street and South Washington Avenue, with a refund in an amount not to exceed $47,834.30 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of $4,783.43. Page 1 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2023-720 Item ID 5/16/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/27/2023 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends a Cost Share Agreement with 11th Street Cottages, LLC in an amount not to exceed $47,834.30 for a water line extension near the corner of East 11th Street and South Washington Avenue, and approval of a project contingency in the amount of $4,783.43. 5400.720.5600-5808.00 Account Number 04039.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Water and Sewer Fund Water and Sewer Impact Fee Cost Sharing Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,261,190.00 $ 307,528.56 953,661.44 $ 52,617.73 901,043.71 Previous Ordinance or Resolution # Approval Date: V20221130 CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this 19th day of May, 2023, by and between the City of Fayetteville, Arkansas ("City") and 1 lth Street Cottages LLC ("llth Street Cottages"), witnesseth: WHEREAS, llth Street Cottages has requested that the City share in the cost of constructing an 8-inch water main near the corner of East llth Street and South Washington Avenue, a distance of approximately 236 linear feet, so that 1 lth Street Cottages may develop a property located on East 11 th Street; and WHEREAS, constructing this segment of 8-inch water main will allow development of this property, and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this water main. NOW, THEREFORE, the City of Fayetteville, Arkansas and 11 th Street Cottages LLC agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse llth Street Cottages LLC for 50.0% of the cost to install approximately 236 linear feet of 8-inch water main in the area identified in Exhibit "A" up to a maximum -not -to -exceed amount of $47,834.30, as was estimated by the builder's representatives and shown on Exhibit `B", attached. B. Payments due to 1 lth Street Cottages LLC, shall be remitted within sixty (60) days after receipt of valid invoices. 2. 11th Street Cottages LLC agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the water main upgrade. C. Pay for the water main installation (with reimbursement of 50.0% of the cost by the City of Fayetteville in a not -to -exceed amount of $47,834.30). Page 1 of 2 IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: ll'h STREET COTTAGES LLC FINN, anaging ATTES By: LAUREL DAVID, MEMBER CITY OFYAYETTEVILLE, ARKANSAS I: �Lr■ll Nr' . . AT' Page 2 of 2 WI:I I =3: r_1 1 .f 24.5 L 239 +J I � a 228 1;30 2C~t 225 N I I r I 220 217 r� 215 209 532 �--J .534 213 _I L 211 6" PVC C Spring st 9L L 126 Qd w 423 124 141 J 125 114 CIP C3 1�7 1�fi I I I PROPOSED WATER LINE EXTENSION (Approximately 236 linear feet) EXHIBIT B Community By Design 11 th Street Cottages - Water 100 West Center Street, Suite 300 improvements Fayetteville, Arkansas 72701 Phone: (479) - 790 - 6775 Cost Share Bid Summary 3.24.23 Schedule 1 11th Street Water Main - Per Plans Dated 11/18/22 Public Inftrastructure Cost Estimate - Draft 1/6/2023 Quantity Unit Unit Cost Total Cost 1 Tap Water Main - Tap Sleeve, Valve, Pavement Repair 1 Each $11,900.00 $11,900.00 2 8 inch - PVC Water Main 236 L.F. $105.00 $24,780.00 3 8 inch - Gate Valve 1 Each $3,528.00 $3,528.00 42 inch -Gate Valve 1 Each $1,722.00 $1,722.00 7 Fittings 1 Each $3,563.00 $3,563.00 5 Pavement Repair - Cut and T-patch 236 L.F. $49.00 $11,564.00 6 Mill and Overlay Pavement 1 Each $21,000.00 $21,000.00 8 Testing 1 Each $2,100.00 $2,100.00 glEngineering Each $8,485.40 $8,485.40 rat 72$88,642.40 BID QUOTES (REFERENCE ATTACHED) - PURSUANT TO APPROVED PERMIT PLANS (11/18/22) SCOPE OF WORK HIGHLIGHTED ABOVE: GROUND ZERO - BID $98,848 (add engineering $8,485)) _ $107,333 S & G PLUMBING - BID $108,494 (add engineering $8,485) _ $116,988 PAVECON - BID - BID $87,183 (add engineering $8,485) _ $95,668 (low bid) Community By Design 1/6/2023 Page 1 of 1 11th Street Cottages - Fayetteville (ROW Utilities) Ar4fd'AWA»' Budget Proposal for Construction 3/3/2023 PAM Sewer & Water Item # Quantity Unit Unit Price Bid Amount 1r Svstem $ .00 1 8" Sanitary Sew e PVC) w/full depth gravel backfill under the paved�aR-26 115 LF 93.00 $ 10,695.00 2 4" Sewer Services EA $ 3,200.00 $ 28,800.00 3 Connection to Existing Manhole EA $ 3,400.00 $ 6,800.00 4 Sanitary Sewer Manholes (6'- 2 $ 5,710.00 $ 11,420.00 5 Testing of ewer System 115 LF $ 1,150.00 ewer Maintenance Bond 25% for 2 Years 1 LS $ 835.00 $ 2 Water System $ 75.20 1 8"C900 DR-18 PVC Water Main (0 - 6') Including gravel bedding & backfill 240 LF $ 107.00 $ 25,680.00 Water Meter Array **Service lines beyond meter sets by 2 others.** 3 Waterline Connection - 6 x 6 Tapping Assemblies 1 EA $ 6,100.00 $ 6,100.00 4 8" Gate Valve 1 EA $ 2,800.00 $ 2,800.00 5 Fittings & Thrust Blocking 1 LS $ 5,500.00 $ 5,500.00 6 Chlorination & Testing of Water System 240 LF $ 8.00 $ 1,920.00 7 Water Maintenance Bond 25% for 2 Years 1 LS $ 975.20 $ 975.20 $42,975.20 8 a , 79.00 1 Retaining Wall 1 72,904.00 $ 72,904.00 2 4" Topsoil / Seed & Straw 1 LS $ 7,500.00 $ 7,500.00 3 Installation of Trees 11 825.00 $ 9,075.00 4 n - Automatic Lawn System 1 EA $ 9,100.00 0.00 Pavecon Budget Total = 4 Site Concrete $ 44,208.00 1 Mill and Overlay 11th Street 2,900 SF $ 13.52 $ 39,208.00 2 Street T-Patch 1,000 SF $ 5.00 $ 5,000.00 Lawrence Finn From: herb.harrisjr@cox.net Sent: Wednesday, December 14, 2022 9:57 AM To: 'Lawrence Finn' Cc: groundzrod@cox.net Subject: 11th St Cottages Lawrence Breakout for water is $98,848.69 Labor: $50,116.29 Materials: $48,732.40 Let me know if you need anything else. Herb Harris Jr. Project Manager/Lead Estimator Ground Zero Construction, Inc. Phone:918-422-5354 Mobile:479-957-2966 P.O. Box 830, Siloam Springs, AR 72761 Web: www.groundzeroconstruction.org Email: herb. harris'r a cox.net GROUND I CONSTRUCTION, INC Lawrence Finn From: Sandra Clegg <clegg0209@yahoo.com> Sent: Sunday, February 5, 2023 3:23 PM To: Lawrence Finn Subject: Re: 11th Street Cottages - South Fayetteville (WATER & SEWER) PROPOSAL: FROM: S & G PLUMBING P.O. BOX 8457 FAYETTEVILLE, ARKANSAS 72703 ATTN: LAWRENCE FINN RE: UTILITY WORK 11 ST. COTTAGES - SOUTH FAYETTEVILLE, AR NOTE: WATER MAIN EXTENSION WATER METER BANK (AS PER CITY OF FAYETTEVILLE) WATER SERVICE TO NINE PROPOSED COTTAGES WATER BANK WILL BE SET UP FOR TWELVE SEWER MAIN EXTENSION AS PER PLANS AND SPEC TIE INTO EXISTING MAN HOLE AS PER CITY OF FAYETTEVILLE BUILD TWO MAN HOLE AS PER CITY OF FAYETTEVILLE SEWER SERVICE TO NINE COTTAGES WITH 6" PVC SCH 40 CLEAN OUTS AS PER CITY OF FAYETTEVILLE INCLUDED: ALL HAUL OFF STREET CUT BACK FILL STREET WITH COMPACTED SB-2 PATCH CITY STREET WITH T PATCH DETAIL ( ASPHALT PATCH BY OTHER) ALL CURB STOPS ALL SHUT OFF TO EACH COTTAGE WITH BOX ( PRESSURE REGULATOR BY OTHER) EXCLUDED: ANY ROCK REMOVAL ANY IMPACTOR DEVELOPMENT FEE'S ANY ENGINEERING ANY ENGINEERING INSPECTION ANY COMPACTION TESTING TTe:F Tl I'S P RE)P E)S A l . [' 293 !S:7. A 9 SCHULE OF VALUES CONCRETE T PATCH. $ 11,265.20 WATER MAIN. $ 82,669.88 TOTAL. 175,893.8-7- 5% O.H. 8,794.69 10 %. PROFIT. 18,468.85 $93,934 water service $4,696 5% O.H -------------- -------------- $9,863 10% Fee $ 108,494 TOTAL January 28, 2023 Zara Niederman 111h St Cottages, LLC 632 Bella Vista Rd. Bentonville, AR 72712 Mr. Tim Nyander Water and Sewer Department City of Fayetteville CC: Mr. Corey Granderson Dear Mr Nyander, I am writing to submit a request for consideration of a Cost Share for a water line on 11th St just east of S Washington Ave, and on the southern entrance to the Willow Bend subdivision. The site is approximately 2/3 of an acre, and is zoned RIU. We are looking at building 9 cottages in a cluster housing development. In order to service these houses, we will need to install a water line from Washington Ave to our the corner of our property, approximately 174', and then extend it in along the frontage of our property to the middle of the property, an additional approximately 62', for a total of 236'. This service will benefit our development, but it will also have the potential to benefit our neighbor to the west, , who may be able to use this to build more units on his vacant lot. In addition, it may provide a future benefit to our neighbor across the street, 1090 S Washington, as well as all of the lots to the north of that lot, which are bordered on both sides by alley right-of-ways, but with no current utility services. It is possible that the waterline may in the future be able to be connected to the Willow Bend waterline to make a full service loop for better connectivity, service and flow. This waterline and development, while not directly in the boundaries of the original 1910 city limits, I believe meets the general philosophy of infill development, in line with City Plan 2040. This neighborhood Berl Dodd (aka Burl Dodd) appears to have been platted in 1926, so just shy of 100 years ago, and is 4 blocks to the south of the southern 1910 border. It is surrounded by development to the East, West, South, Northeast and Northwest. This location is within the Walker Park Neighborhood Master Plan area, adopted in 2008, and we believe the development plan is consistent with that plan. In addition, we believe it is in line with Fayetteville Vision 2025, one of those items from that vision being "Revitalized South Fayetteville". Below is our Engineer's Estimate of Probable Costs. We are requesting a 50% cost share. My understanding is that once submitted, it will go to the Water and Sewer Board with your recommendations for whether or not to support this. If it is supported by the Board, we will then provide detailed bids in order to be presented to the City Council. If you need any additional information or documentation in the meantime, please reach out to me or our engineer, Brian Teague at Community By Design. Thank you for your consideration, Zara. N u o�wta o, Zara Niederman Community By Design 100 west Center Street, Suite 300 Fayetteville, Arkansas 72701 Phone: (479) - 79D - 6775 Schedule 1 11th Street water Main - Per Plans Dated 11/18f22 Public IArastructure Cost Estimate - Draft 1 /15J2023 Quantity Unit Unit Cost Total Cost 1 Tap Water Main - Tap Sleeve, Valve, Pavement Repair 1 Each $11,00.00 $11,900.00 2 9 inch -''VC Water Main 236 L.F. $105.00 $24,780.00 3 a loch - Gate Valve 1 Each $3,528.00 $3,523.00 42 inch -Gale Valve 1 Each 81,722.00 $1,722,00 7 Fittings 1 Each S35B3.00 $3,563.00 5PavementRepair -CutandT-patch 236 L.F. $49.00 $11.664.00 61 Mill and Overlay Pavement 1 Each S21,000.00 $21,000.00 8 Testing 1 Each S2,100,00 $2,100,00 91 Engineering 1 Each $8,485.40 $8,485.40 Total $88.642.40 it I Feet Measurement Result 236.3 Feet Community By Design 100 West Center Street, Suite 300 Fayetteville, Arkansas 72701 Phone: (479) - 790 - 6775 Schedule 1 11th Street Water Main - Per Plans Dated 11/18/22 Engineer Fee Estimate 4/7/2023 Quantity Unit Unit Cost Total Cost 1 Design and Permitting 1 Each $6,364.05 $6,364.05 2 Bid Review 1 Each $424.27 $424.27 3 Construction Administration and Observation 1 Each $1,697.08 $1,697.08 Total $8,485.40 Community By Design 4/7/2023 Page 1 of 1