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Home My WebLink About111-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 111-23 File Number: 2023-679 SUPERIOR CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF NINE CHEVROLET TAHOES FROM SUPERIOR CHEVROLET IN THE TOTAL AMOUNT OF $621,000.00 FOR USE BY SCHOOL RESOURCE OFFICERS, TO AUTHORIZE A COST SHARE AGREEMENT WITH FAYETTEVILLE PUBLIC SCHOOLS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 3, 2023 the City was notified by Superior Auto Group that the School Resource Officer vehicle lease agreement was terminated; and WHEREAS, by purchasing Chevrolet Tahoes, which will be minimally upfitted to include police markings, emergency lights and siren, and a mobile radio, the Fleet Division will be able to maintain a standardized inventory of police vehicles; and WHEREAS, in an effort to minimize the financial impact of purchasing the vehicles, Chief Reynolds has proposed a cost share between the Police Department and the Fayetteville Public School District for reimbursement of a portion of the costs to the general fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of nine Chevrolet Tahoes from Superior Chevrolet in the total amount of $621,000.00, for use by the School Resource Officers assigned to Fayetteville Public Schools. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to enter into a cost -share agreement with Fayetteville Public Schools for the reimbursement of costs associated with the vehicles. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on May 2, 2023 Page 1 Resolution: 111-23 File Number: 2023-679 Page 2 Attest: 0 risrr Kara Paxton, City Clerk reasurer • EAYETT v"I.1 ter.• �... f r.• y CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF MAY 2, 2023 TO: Mayor Jordan and City Council THRU: FROM: Mike Reynolds, Police Chief DATE: SUBJECT: Purchase of School Resource Officer Vehicles RECOMMENDATION: CITY COUNCIL MEMO 2023-679 Approve a budget adjustment and purchase of new motor pool expansion vehicles from Superior Chevrolet for the School Resource Officer (SRO) program in the amount of $621,000. This purchase was reviewed and approved by the Equipment Committee on April 11, 2023. BACKGROUND: Since 2008, Superior Auto Group has provided at no charge, vehicles for use by our School Resource Officers (SROs) assigned to the Fayetteville Public Schools. This partnership has been very beneficial for Superior Auto Group, the Fayetteville Police Department, and the Fayetteville Public Schools. The latest SRO vehicle lease agreement signed on November 24, 2020, provided for six (6) SRO vehicles for seven (7) SRO positions. Superior Auto Group terminated our vehicle lease agreement with notification on April 3, 2023. DISCUSSION: Our SROs will no longer have transportation available to them due to the vehicle lease agreement termination by the Superior Auto Group. The presence of a marked police vehicle in front of school facilities provides additional visibility and crime deterrence. Transportation for SROs to, from, and between the Fayetteville Public Schools is paramount to the safety and security of students, faculty, and parents. Within the approved 2023 Annual Operating Budget, nine (9) full-time equivalent positions are allocated for assignment as SROs within the police department. To fully address the transportation and equipment needs of the SRO Program, it is recommended by Fleet Division to purchase nine (9) Chevrolet Tahoes with minimal up -fitting. By purchasing Chevrolet Tahoes, the Fleet Division will be able to maintain a standardized inventory of police vehicles. Minimal up -fitting will include police markings, emergency lights and siren, and a mobile radio. These minimally equipped police units will be used for special events, traffic control, and community engagement when not in use by our SROs. In an effort to minimize the financial impact of purchasing nine (9) SRO vehicles, we have proposed a fifty-fifty cost share between the police department and the Fayetteville Public Schools for the initial purchase and outfitting of these vehicles. If agreed to by the Fayetteville Public Schools, $283,860 would be reimbursed to the general fund. BUDGET/STAFF IMPACT: Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Approval of a budget adjustment in the amount of $621,000 from use of fund balance will provide for the purchase of nine (9) police vehicles at a cost of $567,720 and motor pool/replacement charges in the amount of $53,280. This purchase and budget adjustment has no impact on staffing. ATTACHMENTS: SRF&M - 2023 SRO Vehicles, BA - Police SRO vehicles, Back-up - 2023 SRO Vehicles, FPS - SRO Vehicles Cost Share Letter, GM Ordering Window Shut off, Ordinance 6491 - Bid Waving Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-679 Purchase of School Resource Officer Vehicles A RESOLUTION TO APPROVE THE PURCHASE OF NINE CHEVROLET TAHOES FROM SUPERIOR CHEVROLET IN THE TOTAL AMOUNT OF $621,000.00 FOR USE BY SCHOOL RESOURCE OFFICERS, TO AUTHORIZE A COST SHARE AGREEMENT WITH FAYETTEVILLE PUBLIC SCHOOLS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 3, 2023 the City was notified by Superior Auto Group that the School Resource Officer vehicle lease agreement was terminated; and WHEREAS, by purchasing Chevrolet Tahoes, which will be minimally upfitted to include police markings, emergency lights and siren, and a mobile radio, the Fleet Division will be able to maintain a standardized inventory of police vehicles; and WHEREAS, in an effort to minimize the financial impact of purchasing the vehicles, Chief Reynolds has proposed a cost share between the Police Department and the Fayetteville Public School District for reimbursement of a portion of the costs to the general fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of nine Chevrolet Tahoes from Superior Chevrolet in the total amount of $621,000.00, for use by the School Resource Officers assigned to Fayetteville Public Schools. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to enter into a cost -share agreement with Fayetteville Public Schools for the reimbursement of costs associated with the vehicles. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 City of Fayetteville Staff Review Form 2023-679 Item ID 5/2/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 4/10/2023 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approve a budget adjustment and purchase of new motor pool expansion vehicles from Superior Chevrolet for the School Resource Officer (SRO) Program in the amount of $621,000. This purchase was reviewed and approved by the Equipment Committee on April 11, 2023. Budget Impact: 1010.200.2940-various / 9700.770.1920- various Account Number 02081-2023 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes General / Shop Fund Police Passenger Vehicles Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget $ 634,000.00 $ 187,518.00 446,482.00 $ 621,000.00 $ 621,000.00 $ 446.482.00 V20221130 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 2, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: April 12, 2023 CITY COUNCIL MEMO SUBJECT: Purchase of School Resource Officer Vehicles RECOMMENDATION: Approve a budget adjustment and purchase of new motor pool expansion vehicles from Superior Chevrolet for the School Resource Officer (SRO) program in the amount of $621,000. This purchase was reviewed and approved by the Equipment Committee on April 11, 2023. BACKGROUND: Since 2008, Superior Auto Group has provided at no charge, vehicles for use by our School Resource Officers (SROs) assigned to the Fayetteville Public Schools. This partnership has been very beneficial for Superior Auto Group, the Fayetteville Police Department, and the Fayetteville Public Schools. The latest SRO vehicle lease agreement signed on November 24, 2020, provided for six (6) SRO vehicles for seven (7) SRO positions. Superior Auto Group terminated our vehicle lease agreement with notification on April 3, 2023. DISCUSSION: Our SROs will no longer have transportation available to them due to the vehicle lease agreement termination by the Superior Auto Group. The presence of a marked police vehicle in front of school facilities provides additional visibility and crime deterrence. Transportation for SROs to, from, and between the Fayetteville Public Schools is paramount to the safety and security of students, faculty, and parents. Within the approved 2023 Annual Operating Budget, nine (9) full-time equivalent positions are allocated for assignment as SROs within the police department. To fully address the transportation and equipment needs of the SRO Program, it is recommended by Fleet Division to purchase nine (9) Chevrolet Tahoes with minimal up -fitting. By purchasing Chevrolet Tahoes, the Fleet Division will be able to maintain a standardized inventory of police vehicles. Minimal up -fitting will include police markings, emergency lights and siren, and a mobile radio. These minimally equipped police units will be used for special events, traffic control, and community engagement when not in use by our SROs. In an effort to minimize the financial impact of purchasing nine (9) SRO vehicles, we have proposed a fifty-fifty cost share between the police department and the Fayetteville Public Schools for the initial purchase and outfitting of these vehicles. If agreed to by the Fayetteville Public Schools, $283,860 would be reimbursed to the general fund. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Approval of a budget adjustment in the amount of $621,000 from use of fund balance will provide for the purchase of nine (9) police vehicles at a cost of $567,720 and motor pool/replacement charges in the amount of $53,280. This purchase and budget adjustment has no impact on staffing. Attachments: Budget Adjustment Quote Request for Cost Share — Fayetteville Public Schools 2 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division POLICE (200) Adjustment Number /Org2 2023 Requestor: Mike Reynolds BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Use of fund balance to purchase nine (9) Chevrolet Tahoes for use in the police department's School Resource Officer Program. COUNCIL DATE: 5/2/2023 ITEM ID#: 2023-679 Noll y Black 417212023 7: q6 PM Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 1,188,720 1,188,720 v.2023323 increase/ (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 567,720 - 02081 2023 EX Vehicles & Equipment - base 9700.770.1920-6602.01 - 567,720 02081 2023 RE Transfer from Fund - General 1010.090.6600-7602.70 567,720 - 59700 1010 EX Transfers To Funds - Shop 1010.200.2940-5331.00 20,385 - EX Motorpool Charges - Maintenance 1010.200.2940-5331.01 27,765 - EX Motorpool Charges - Replacement 1010.200.2940-5331.02 3,735 - EX Motorpool Charges - Shop Overhead 1010.200.2940-5331.03 1,395 - EX Motorpool Charges - Shop OH Insurance 1010.001.0001-4999.99 - 621,000 RE Use Fund Balance - Current I of I Supplier Per Unit Total per Supplier Wrapology $ 714.31 $ 6,428.79 Quality Colision 847.13 7,624.17 Bouchards Tint 83.33 749.97 Parts Purchase 15,958.23 143,624.07 Labor Cost est. 145 hrs 1,160.00 10,440.00 2023 Tahoe from Superior 44,317.00 398,853.00 Total $ 63,080.00 $ 567,720.00 Motor Pool Charges Per Unit Total Motor Pool Charges Maintenance 2,265.00 20,385.00 Replacement 3,085.00 27,765.00 Overhead 415.00 3,735.00 Insurance 155.00 1,39 O0 W J Q W i W C.D J O 3 N W O a !"M O N R O z �;; 2 } O 2J!' ruzY dog Z � �tA (EAU �8ZFoZwN�N�= Lu c�a . aoacmim��a Yag �3vWi c�s ��v�iz gc�•y Wwi5 FS W O I?g Op =Z-�� U p UQ=J J d W Z O F O r S 0 fn Q U O U m W L. m�gW3�o'w'{�L z�Z�ow�J �$z4 W yQj G_C 2O�~UUF 0 =m� JU N _ U O• m=v'm ULLtWA uO. 4 MC. W< E 0 N to m rn m a CD m m 4J mQ X w m a April 2023 Equipment Committee 1422 Expansion NA $ 44,317.00 2023 Chevrolet Tahoe PPV Superior NA 2WD j Chevrolet BA Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will also help us to maintain a standardized fleet. The vehicles are currently in stock and availiable. 1423 Expansion P FNA $ 44,317.00 2023 Chevrolet Tahoe PPV Superior NA BA 2WD Chevrolet Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will als o help us to maintain a standardized fleet. The vehicles are currently in stock and availlable. 1424 Expansion NA $ 44,3 00 2023 Ch evro let Ta h o e PPV Superior NA BA 2WD Chevrolet Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will als o help us to maintain a standardized fleet. The vehicles are currently in stock and availiable. 1425 �Expan5io�nN2023$ 44 317 0D Chevrolet Tahoe PPV Superior NA BA 2WD Chevrolet Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will als o help us to maintain a standardized fleet. The vehicles are currently in stack and availiable. 1426 Expansion NA $ 44,317.00 2023 Chevrolet Tahoe PPV Superior NA BA 2WD Chevrolet Fayetteville PD is looking to purchase expansion units for thelr Student Resource Officers. The current replacements will a I s o help us to maintain a standardized Fleet. The vehicles are currently in stock and availiable. 1427 Expansion NA $ 44,317.00 2023 Chevrolet Tahoe PPV I Superior NA BA 2WD Chevrolet Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will also help us to maintain a standardized fleet. The vehicles are currently in stock and availiable. 1428 Expansion NA $ 44,317.0 n 2023 Chevrolet Tahoe PPV Superior 1 NA 2WD Chevrolet BA Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will als o help us to maintain a standardized fleet. The vehkfes are currently in stock and availiable. 1429 Expansion NA $ 44,317.00 2023 Chevrolet Tahoe PPV Superior I NA 2WD Chevrolet BA Fayetteville PD is looking to purchase expansion units far their Student Resource Officers. The current replacements will a I s o help us to maintain a standardized fleet. The vehicles are currently in stock and availiable. 1430 Expansion NA $ 44,317.00 2023 Chevrolet Tahoe PPV Superior NA 2W❑ Chevrolet BA Fayetteville PD is looking to purchase expansion units for their Student Resource Officers. The current replacements will als 0 help us to maintain a standardized fleet. The vehicles are currently in stock and availiable. **Please remember that the Purchasing Policy has Changed and any item under $35,000 is for information only. All items below fall into this or other categories.** 9333 2022 Load Trailer 72x12 lJtiiity NA $ 2,400.00 NA Trailer folding gate Y Haul Supply17 T-Y- Airport has an approved expansion request fora 72 x 12 utility trailer to be used for luggage transport from the terminal to the charter aircraft. Sufficient funds will have been budgeted for this item. UUT.111" CITY OF I April 10, 2023 Dr. John L Colbert 1000 W. Bulldog Blvd. Fayetteville, AR 72701 Dear Dr. Colbert: Since 2008, the Superior Auto Group has provided School Resource Officer (SRO) vehicles assigned to the Fayetteville Public Schools at no charge; the City of Fayetteville has paid for the fuel, maintenance, repairs, and insurance for the SRO vehicles. This 15-year partnership has been very beneficial for the Superior Auto Group, the Fayetteville Police Department, and Fayetteville Public Schools. Unfortunately, on April 3, 2023, the Superior Auto Group terminated the SRO vehicle lease agreement. The presence of a marked police vehicle in front of the schools provides additional visibility and deterrence. We often receive appreciative calls and emails from parents and faculty who have noticed these vehicles in front of their student's schools. Transportation for SROs to, from, and between Fayetteville Public Schools is paramount to the safety and security of students, faculty and parents. Nine (9) vehicles will be needed to provide transportation for the current school resource officers, and the proposed addition of two (2) SROs for the 2023-2024 school year. To purchase, mark, and equip the vehicles, the total cost will be $567,720. 1 would like to propose a fifty-fifty cost share ($283,860 each) between the police department and the school district for the initial purchase and outfitting of these vehicles. A cost breakdown is enclosed with this letter. Once the vehicles are in service, the police department would continue to pay the monthly fuel, operating, and maintenance costs, as well as insurance and replacement charges. When a SRO vehicle is scheduled to be replaced, the replacement charges cover the cost of a new vehicle. Please feel free to call me should you need further clarification and/or have any questions. Si erely, Mike Reyno ds Chief of Police Enclosure: Proposed SRO Vehicle Cost Share Breakdown M R/wb Mailing Address: 100 West Rock Street www.fayetteville-ar.gov Fayetteville, AR 72701 SRO Vehicle Costs Initial vehilce costs to be Split between the City and FPS City of Fayetteville $ 283,860.00 Fayetteville Public Schools $ 283,860.00 Yearly operational, maintenance and replacement costs to be paid b the City of Fayetteville McGaugh, Les From: Bolinger,Chuck <CBolinger@penskeautomotive.com> Sent: Friday, May 20, 2022 9:07 AM To: McGaugh, Les Subject: FW: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Well not good news Thanks Chuck Bolinger From: Robert E. WHeeler <robert.e.wheeler@gm.com> Sent: Friday, May 20, 2022 8:29 AM Subject: Immediate 2023MY Fleet Order Cutoff for Select Vehicle Lines Immediate 2023MY Order Cutoff for all fleet order types for the following select vehicle lines and all models: - Cadillac CT5 - Cadillac Escalade ESC - Cadillac Escalade ESV - Buick Enclave - Chevrolet Tahoe - Chevrolet PPV - Chevrolet Suburban Orders placed today, May 20, 2022 are at risk of cancellation. Please contact your Customer Support Representative or 800-FLEET-OP if you have questions or concerns. Don Kaiser Manager- Customer Support Team Nothing in this message is intended to constitute an electronic signature unless a specific statement to the contrary is i included in this message. Confidentiality Note: This message is intended only for the person or entity to which it is addressed. It may contain confidential and/or privileged material. Any review, transmission, dissemination or other use, or taking of any action in reliance upon this message by persons or entities other than the intended recipient is prohibited and may be unlawful. If you received this message in error, please contact the sender and delete it from your computer. 0 Penske Automotive Group and its subsidiaries will never sell or rent your email address in violation of applicable laws. To Opt -Out of future communications or to manage your information with us, click http://optout.penskeautomotive.com and inform us of the opt -out or change. Alternatively, you may send your written request to: Penske Automotive Group E-Commerce Department 2555 Telegraph Road, Bloomfield Hills, MI 48302. This email and any files transmitted with it are confidential and intended solely for use of the individual or entity to whom they are addressed. Please delete all copies if you are not the intended recipient. 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Ordinance: 6491 File Number: 2021-0718 BID WAIVER FOR FLEET VEHICLES: AN ORDINANCE TO WAIVE COMPETITIVE BIDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES. AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO PARTICIPATE IN GOVERNMENT FLEET PROGRAMS WHEREAS. new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS. not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide. increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS. dealers do not have pricing prior to an ordering window. which is often not open long enough to complete the full bidding process. and the pricing that would be submitted in the bidding process will be the same as through a government fleet program: and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page I Panted on 7016127 Ordinance: 6491 Fife Number. 2021-0718 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks. and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for Further approval by the City Council. Section 2: that the City Council of the City of Fayetteville. Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the govemment fleet programs. PASSED and APPROVED on 101512421 ,pprove Attest: 1��jttt t r r rrjrr�` �s.•G 0 FpYh `ERK rl �!-11� . y • — .rn ioneld �rdMayor Kara Paxton. City Clerk Treasurerr�: ZP Page 2 Printed on 10/&21 City of Fayetteville, Arkansas Text File File Number: 2021-0718 Agenda Date: 1015/2021 Version: 1 In Control: City Council Meeting Agenda Number: CA 1:3111killi.1I ►31:%01"7y11313llr'►3l1111)M &IT 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Status: Passed File Type: Ordinance AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF NEW VEHICLES THROUGH VARIOUS MANUFACTURERS' AUTHORIZED DEALER NETWORKS, BUT TO REQUIRE INFORMAL QUOTES OR BIDS FOR SIMILAR VEHICLES, AND TO AUTHORIZE THE MAYOR TO EXECUTE ANY AGREEMENTS NECESSARY TO I041'A ICa117M0:11►[ei$l1:►/�►1u■1:1►1r[a 4:13[il:Z1Ze1:71u►6� WHEREAS, new vehicles are available at a discounted rate directly from various manufacturers' authorized dealer networks through government fleet programs; and WHEREAS, not all dealers are part of an authorized dealer network and using the government fleet programs ensures consistent pricing and includes other benefits like technician training, access to available inventories statewide, increased standard warranties, and discounts on diagnostic software and parts; and WHEREAS, dealers do not have pricing prior to an ordering window, which is often not open long enough to complete the full bidding process, and the pricing that would be submitted in the bidding process will be the same as through a government fleet program; and WHEREAS, authorizing purchases through government fleet programs without competitive bidding will allow the Fleet Division to place orders within short ordering windows, purchase existing inventory when available, obtain quotes quickly from different manufacturers based on the specific needs of a division or department, and ensure staff has the equipment needed to maintain a high level of service to Fayetteville residents and businesses. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of new vehicles through the various vehicle manufacturers' authorized dealer networks, and further authorizes the Fleet Division to solicit informal bids or quotes prior to the purchase of vehicles without the need for further approval by the City Council. City of Fayetteville, Arkansas page f Prinfed on 10/5/2021 File Number.' 2021-0718 Section 2: that the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign any agreements or documents necessary to participate in the government fleet programs. City of Fayetteville, Arkansas Page 2 Printed on 10/5/2021