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Home My WebLink About110-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 110-23 File Number: 2023-673 2023 COPS HIRING PROGRAM MATCHING GRANT: A RESOLUTION APPROVING AN APPLICATION FOR A 2023 COPS HIRING PROGRAM MATCHING GRANT IN THE AMOUNT OF $250,000.00 TO FUND TWO SCHOOL RESOURCE OFFICERS FOR A PERIOD OF FOUR YEARS WITH THE $496,100.00 MATCHING REQUIREMENT SPLIT PROPORTIONALLY BETWEEN THE CITY AND FAYETTEVILLE PUBLIC SCHOOLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a 2023 COPS Hiring Program matching grant in the amount of $250,000.00 to fund two police officers to be assigned as school resource officers to the Fayetteville Public Schools for a period of four years with the $496,100.00 matching requirement to be paid by the City in the amount of $156,390.00 and by the Fayetteville Public Schools in the amount of $339,710.00. PASSED and APPROVED on May 2, 2023 Page 1 Attest: ,* �F,• , ..... SAS+. {r ara Paxton, City lerl reasurer 11141111100 CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF MAY 2, 2023 TO: Mayor Jordan and City Council THRU: CITY COUNCIL MEMO FROM: Mike Reynolds, Police Chief DATE: SUBJECT: Approval of FY23 COPS Hiring Program Grant Application RECOMMENDATION: 2023-673 Approval of the 2023 Community Oriented Policing Services (COPS) Hiring Program grant application to fund two (2) police officers to be assigned as School Resource Officers (SRO) to the Fayetteville Public Schools for a period of four (4) years with a total project amount of $746,100. The COPS Hiring Grant will fund $250,000 while local expenses will be $496,100. Local match requirements will be split proportionately with the Fayetteville Public Schools contributing $339,710 and the City of Fayetteville contributing $156,390. BACKGROUND: The COPS Hiring Program is a competitive grant program that provides funding for three (3) years directly to law enforcement agencies to create and preserve jobs and to increase their community policing capacity and crime prevention efforts. Each grant recipient is afforded five (5) years to complete three (3) years of grant funded activity. Year 1 is structured for recruitment and certification for new officers awarded COPS funds, Years 2-4 are grant funded activities specified in the grant application, and Year 5 requires the recipient to 100% fund the position for 1-year. Funding will be based on our current entry-level salaries and benefits for sworn officer positions plus annual step increases per our current pay plan policy. Any additional costs for positions, hired under the COPS Hiring Program beyond salaries and benefits must be paid for with local matching funds. Furthermore, Resolution #190-22 (see attached) approved by City Council on August 16, 2022 expresses the intent of the City Council to add two (2) new School Resource Officer positions each budget year, until every school in the district is able to have an officer on site each school day. This COPS Hiring Program grant application, if awarded, will provide federal funding to mitigate future general fund expenses necessary to meet City Council's goal of Resolution #190-22. DISCUSSION: The Fayetteville Police Department will utilize the COPS Hiring Program Grant funding to hire two (2) police officer positions. Fayetteville Public Schools has previously requested additional SROs for each school within their district, but our staffing and budget levels have not allowed for these positions. Fayetteville Public Schools will have 17 schools within their district beginning with the 2023-2024 academic year. Our SRO Program currently has nine (9) positions budgeted within the 2023 Approved Operating Budget. Seven (7) of these positions are active while two (2) recently added positions are vacant pending recruitment and Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 certification of new officers. This grant application, if awarded, will be used to add two (2) officers to our SRO Program bringing our total approved SRO positions to eleven (11) at the start of the 2024-2025 academic year. Fayetteville Public Schools has agreed to pay their proportionate share of the $496,100 local match requirements, if awarded. The attached spreadsheet shows the total cost for two new officers throughout the four (4) year grant period to be $746,100. Grant funds in the amount of $250,000 will result in the City's local match requirements to be $496,100 with the Fayetteville Public Schools reimbursing $339,710. The City's net expense over the grant period is projected to be $156,390. In addition to Resolution #190-22, letters of support (see attached) from Fayetteville Public Schools, U.S. Senator John Boozman, U. S. Senator Tom Cotton, and U. S. Representative Steve Womack have been submitted pledging their support of the expansion of SROs within our public school system. BUDGET/STAFF IMPACT: There is no budget or staff impact for applying for the 2023 COPS Hiring Program Grant. If the grant were awarded to us, the City Council would be asked to accept the grant award, approve a budget adjustment to appropriate funding for the grant's local match requirement, and approve an agreement with the Fayetteville Public Schools to cost -share the SRO expenses. ATTACHMENTS: SR&M - 2023 COPS Hiring Grant Application, Letters of Support, 190-22 RESOLUTION, 2023 COPS Hiring Grant Application Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-673 Approval of FY23 COPS Hiring Program Grant Application A RESOLUTION APPROVING AN APPLICATION FOR A 2023 COPS HIRING PROGRAM MATCHING GRANT IN THE AMOUNT OF $250,000.00 TO FUND TWO SCHOOL RESOURCE OFFICERS FOR A PERIOD OF FOUR YEARS WITH THE $496,100.00 MATCHING REQUIREMENT SPLIT PROPORTIONALLY BETWEEN THE CITY AND FAYETTEVILLE PUBLIC SCHOOLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a 2023 COPS Hiring Program matching grant in the amount of $250,000.00 to fund two police officers to be assigned as school resource officers to the Fayetteville Public Schools for a period of four years with the $496,100.00 matching requirement to be paid by the City in the amount of $156,390.00 and by the Fayetteville Public Schools in the amount of $339,710.00. Page 1 City of Fayetteville Staff Review Form 2023-0673 Item ID 5/2/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 4/5/2023 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approval of the 2023 Community Oriented Policing Services (COPS) Hiring Program grant application to fund two (2) police officers to be assigned as School Resource Officers (SRO) to the Fayetteville Public Schools for a period of four (4) years with a total project amount of $746,100. The COPS Hiring Grant will fund $250,000 while local expenses will be $496,100. Local match requirements will be split proportionately with the Fayetteville Public Schools contributing $339,710 and the City of Fayetteville contributing $156,396. Budget Impact: Account Number Project Number Fund Project Title Budgeted Item? No Total Amended Budget Expenses (Actual+Encum) Available Budget Does item have a direct cost? No Item Cost Is a Budget Adjustment attached? No Budget Adjustment Remaining Budget Purchase Order Number: Previous Ordinance or Resolution # V20221130 Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS rw MEETING OF MAY 2, 2023 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: April 5, 2023 CITY COUNCIL MEMO SUBJECT: Approval of FY23 COPS Hiring Program Grant Application RECOMMENDATION: Approval of the 2023 Community Oriented Policing Services (COPS) Hiring Program grant application to fund two (2) police officers to be assigned as School Resource Officers (SRO) to the Fayetteville Public Schools for a period of four (4) years with a total project amount of $746,100. The COPS Hiring Grant will fund $250,000 while local expenses will be $496,100. Local match requirements will be split proportionately with the Fayetteville Public Schools contributing $339,710 and the City of Fayetteville contributing $156,390. BACKGROUND: The COPS Hiring Program is a competitive grant program that provides funding for three (3) years directly to law enforcement agencies to create and preserve jobs and to increase their community policing capacity and crime prevention efforts. Each grant recipient is afforded five (5) years to complete three (3) years of grant funded activity. Year 1 is structured for recruitment and certification for new officers awarded COPS funds, Years 2-4 are grant funded activities specified in the grant application, and Year 5 requires the recipient to 100% fund the position for 1-year. Funding will be based on our current entry-level salaries and benefits for sworn officer positions plus annual step increases per our current pay plan policy. Any additional costs for positions, hired under the COPS Hiring Program beyond salaries and benefits must be paid for with local matching funds. Furthermore, Resolution #190-22 (see attached) approved by City Council on August 16, 2022 expresses the intent of the City Council to add two (2) new School Resource Officer positions each budget year, until every school in the district is able to have an officer on site each school day. This COPS Hiring Program grant application, if awarded, will provide federal funding to mitigate future general fund expenses necessary to meet City Council's goal of Resolution #190-22. DISCUSSION: The Fayetteville Police Department will utilize the COPS Hiring Program Grant funding to hire two (2) police officer positions. Fayetteville Public Schools has previously requested additional SROs for each school within their district, but our staffing and budget levels have not allowed for these positions. Fayetteville Public Schools will have 17 schools within their district beginning with the 2023-2024 academic year. Our SRO Program currently has nine (9) Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 positions budgeted within the 2023 Approved Operating Budget. Seven (7) of these positions are active while two (2) recently added positions are vacant pending recruitment and certification of new officers. This grant application, if awarded, will be used to add two (2) officers to our SRO Program bringing our total approved SRO positions to eleven (11) at the start of the 2024-2025 academic year. Fayetteville Public Schools has agreed to pay their proportionate share of the $496,100 local match requirements, if awarded. The attached spreadsheet shows the total cost for two new officers throughout the four (4) year grant period to be $746,100. Grant funds in the amount of $250,000 will result in the City's local match requirements to be $496,100 with the Fayetteville Public Schools reimbursing $339,710. The City's net expense over the grant period is projected to be $156,390. In addition to Resolution #190-22, letters of support (see attached) from Fayetteville Public Schools, U.S. Senator John Boozman, U. S. Senator Tom Cotton, and U. S. Representative Steve Womack have been submitted pledging their support of the expansion of SROs within our public school system. BUDGET/STAFF IMPACT: There is no budget or staff impact for applying for the 2023 COPS Hiring Program Grant. If the grant were awarded to us, the City Council would be asked to accept the grant award, approve a budget adjustment to appropriate funding for the grant's local match requirement, and approve an agreement with the Fayetteville Public Schools to cost -share the SRO expenses. Attachments: Letters of Support Resolution #190-22 FY23 CHP Budget Summary FY23 CHP Grant Application FAYETTEVIILLE PUBLIC SCHOOLS SUK@ 187i April 4, 2023 Fayetteville Public Schools 1000 W. Bulldog Blvd. Fayetteville, AR 72701 Dear Committee: I am writing to express my full support for the Fayetteville COPS Hiring Grant application in partnership with Fayetteville Public Schools. As a member of this community, I strongly believe that this partnership will provide an invaluable benefit to both our local law enforcement and our public school system. The safety of our students and the security of our community is of the utmost importance. The Fayetteville COPS Hiring Grant application seeks to bolster the number of police officers on our streets and in our schools, which will not only increase public safety and also improve the relationship between law enforcement and our community. This partnership will create a safer and more secure environment for our children to learn and grow. Additionally, the partnership with Fayetteville Public Schools will provide law enforcement with the opportunity to engage with students in a positive and proactive manner. Police officers will be able to serve as mentors, role models, and educators, helping to foster positive relationships between law enforcement and the community. This partnership will increase safety and security and promote positive community engagement and trust. Overall, I believe the Fayetteville COPS Hiring Grant application partnership with Fayetteville Public Schools is an excellent opportunity to promote public safety, build community trust, and create a more positive and supportive environment for our children to learn and grow. I fully endorse this partnership and urge you to give it your strongest consideration. Sincerely, P�jr bwv"" Dr. Megan Duncan Deputy Superintendent Fayetteville Public Schools JOHNRO07MAN ARKANSAS 141 HARr SENATE OFFICE BUILDING WASHINGTON, DC 20510 202--224-4843 United Mates senate WASHINGTON, AC 20510 March 27, 2023 Director Hugh T, Clements, Jr. U.S, Department of Justice Office of Community Oriented Policing Services 145 N Street NE Washington, DC 20002-3393 Dear Director Clements, COMMITTEES: AGRICULTURE, NUTRITION, AND FORESTRY CHAIR, CDMMODI HES, RISK MANAGEMENT, AND TRADE APPROPRIATIONS CHAIR, HoWLAND SECURIIY ENVIRONMENT AND PUBLIC WORKS CHAIR, FIBHuns, WA ILA, AND WILDLIFE VETERANS' AFFAIRS BUDGET I am pleased to express nay support for the Fayetteville Police Department to receive funding through the COPS Hiring Program Grant. The departinent will use funds received to increase school -based policing, The population of Fayetteville and its school district liar doubled in over the last 30 years, inclilding adding more than twenty thousand residents since 2010 alone, The city proposes to partner with the Fayetteville Public Schools to add two full time police officers to its School Resource Officer program, This will allow the police department to provide better assistance with a growing student population and increased calls for service on school campuses. I hope you will share my belief that this project will benefit many Arkansans by providing a safe and secure learning environment for teachers, staff, and students. I ask that you give the application all due consideration as it rnove . through the process. Thank you in advance for your time and consideration of this niatter, and please keep me informed of the status of this funding request. I am grateful for the help your office provides to the people of Arkansas, Sin erely, LGO --t� 1n r3oozman U.S. Senator JI3; hh 106 W, MAIN ST. 1 120 GARRISON AVE. 300 S. CHURCH ST. 1401 W. CAPITOL AVE, 213 W. MONROE 1001 Hwy. 62 E, 620 E. 22` ST. SUITE 104 SUITE 26 SUITE 400 SUITE 156 SUITE N SUITE 11 SUITE 204 EL DORA00, AR 71730 FORT Smi H, AR 72901 JONESDORO, AR 72401 LITTLE ROCK, AR 72201 Lowal, AR 72745 MOUNTAIN HOME, AR 72653 S1 LITTGART, AR 72160 670-863-4641 479-573-0189 870-268-6925 501-372-7153 479-725-0400 870-424-0129 $70-672-6941 TOM COTTON COMMITTEES ARKANSAS ARMED SERVICES BANKING, HOUSING, AND SUJTE SR-124 RU$SELI. SENATE dFF!ca BkJ1z PING WASwrvGTON, dC 20510 URBAN AFFAIRS �� tt{ �y}� i„�*n JOINT ECONOMIC COMMITTEE i41F i l L l ' ` ' PHONE: (f2021224 9N FA%:12021 22R-0906 `` SELECT COMMITTEE ON INTELLIGENCE SPECIAL COMMITTEE ON AGING April 4, 2023 Director Phil Keith U.S. Department of Justice Office of Community Oriented Policing Services 145 N Street NE Washington, DC 20530 Dear Mr. Keith, I am pleased to express my support of the Fayetteville Police Department's application to request funding through the Department of Justice's Community Oriented Policing Services (COPS) Grant. Funds received will be used to add two fulltime police officers. Fayetteville Police Department is currently in agreement to work in unison with Fayetteville Public Schools to add two full-time police officers to their School Resource Officer program. These officers would adequately provide safety and service to the growing student population. The city of Fayetteville previously expanded their School Resource Officer unit through COPS funding. I hope you will share my belief that this project will benefit the people and communities in the area. Thank you, in advance for your time and consideration on this matter. PIease keep me informed of the status of this funding request. Sincerely, 1;wt. a! �_ — Tom Cotton U.S. Senator LITTLE ROCK 11809 HINSUN ROAr) EL DORADO Sum 160 1-16 WEST MAIN STREET. SWTE 410 LITILE ROCK, AR 72212 EL ax: AR Mnx;, 71730' PHONE (501 1223-9081 PNr. 'ri: (WN RM-NM2 FAxrIOO !223-9109 1.,x €8701664.8571 SPRINGDALE JONESUCHO 1106 ti['IIITf. Oro MI69a(;'1 ROAI> 30 SQU M CHL`H:,H, Sulr, ; 39R SJIYE ♦3 Jcr-,FSF) mo, AR 72401 ,SKAi.NG17ALi, AR 72764 PHovE :18'703 933-6223 PHONE: (479) 751-0879 Fax i670,`.433-6596 FAa: i078i O2'7-1092 STEPHEN A. WOMACK THIRD DISTRICT, ARKANSAS WE3s1rc womack.house.gov Congrezz of the ZIn fle *tatez wouze of Reprezentatibeg UItMNII.atun, ;BC 20515-0403 March 23, 2023 Mr. Hugh T. Clements, Jr. Director U.S. Department of Justice Office of Community Oriented Policing Services 145 N Street NE Washington, DC 20002-3393 Dear Mr. Clements, COMMITTEE ON APPROPRIATIONS SUBCOMMPTTEE ON FINANCIAL SERVICES AND GENERAL GOVERNMENT — CHAIRMAN SUBCOMMITTEE ON DEFENSE SUBCOMMITTEE ON TRANSPORTATION, HOUSING AND URNAN DEVELOPMENT, AND RELATED AGENCIES I am honored to provide this letter in support of the Fayetteville Police Department (Fayetteville PD) 2023 COPS Hiring Program (CHP) grant application. I understand this selection process is quite competitive, and I request that all due consideration be afforded to the Fayetteville PD proposal. If awarded, I believe this grant will have many positive benefits for the students attending Fayetteville Public Schools (FPS). Fayetteville is requesting CHP funding so it can add two full-time officers to its School Resource Officer (SRO) program. Fayetteville's population continues to grow, and as of the 2020 Census it became the second largest city in Arkansas. This growth has had a direct influence on an increase in calls for service by FPS. In 2013, Fayetteville PD successfully implemented a CHP grant award that added three officers to the SRO program. An opportunity now exists for the program to expand again, and the proposed addition of two new officers to Fayetteville PD's SRO program will help provide better coverage to FPS and enhance community engagement with law enforcement. For these reasons, I am pleased to support the Fayetteville PD CHP grant proposal. Thank you for ensuring e full and fair consideration of their application. You may keep my office informed applicati 's status through my Projects Director Kyle Weaver at 479- 464-0446 or kvle.weaver(tiimail. use.eov. M Steve Womack Member of Congress WA5HIN:a7Q.N.L.Q l4o= MAL541111b 2412 RAY13unN Ho USE OFFICE BUILDING 3333 PINNACLE 1111.1.5 PARKWAY, SUITE 120 6101 PHOENI% AVENUE, SUITE 4 WAswNGTON, DC 20515 ROGERS, AR 72758 FORT SW ri1, AR 72903 (2021225 - 4301 14791 464 - 0446 (475) 424 -1146 PRINTED ON RECYCLED PAPER 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 190-22 File Number: 2022-0707 SCHOOL RESOURCE OFFICER: A RESOLUTION TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT POLICE OFFICER POSITION TO BE ASSIGNED TO THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT AS A SCHOOL RESOURCE OFFICER BEGINNING IN THE 2022-2023 SCHOOL YEAR, TO APPROVE UP TO $3,000.00 FOR EACH SCHOOL RESOURCE OFFICER FOR SOCIAL WORK OR COUNSELING EDUCATION FOR THE 2022-2023 SCHOOL YEAR, TO EXPRESS THE INTENT OF THE CITY COUNCIL TO ADD TWO NEW SCHOOL RESOURCE OFFICER POSITIONS EACH YEAR THEREAFTER UNTIL EVERY SCHOOL IN THE DISTRICT IS ABLE TO HAVE AN OFFICER ON SITE EACH SCHOOL DAY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, pursuant to Ark. Code Ann. § 6-10-128, the City of Fayetteville and the Fayetteville Public School District must enter into a memorandum of understanding regarding the assignment of school resource officers (SROs) to the Fayetteville Public School District including the financial responsibilities of each party, chain of command, the roles and responsibilities of the school resource officers, training requirements, hours of assignment, the provision of benefits, and other matters; and WHEREAS, the City currently has six school resource officers assigned to the Fayetteville Public School District which has fifteen schools in operation and a sixteenth under construction; and WHEREAS, the District has requested that the City assign another school resource officer to the District beginning in the 2022-2023 school year; and WHEREAS, the District has also requested that the City assign additional officers in the future to ensure that each school is able to have a school resource officer on site; and WHEREAS, the additional school resource officer positions will be new full time equivalent officers Page 1 Printed on 8118122 Resolution: 190-22 File Number.' 2022-0707 and will not reduce the Police Department's current staffing levels; and WHEREAS, on August 2, 2022, the Arkansas School Safety Commission released its Interim Report with findings and recommendations including the following from the Law Enforcement and Security Subcommittee which is chaired by Washington County Sheriff Tim Helder: • Recommendation 1: No campus should ever be without an armed presence "AT ALL TIMES" when staff and children are attending class or a major extracurricular activity. • Recommendation 2: If financially practicable, school should ideally have at least one SRO for each campus. • Recommendation 3: School districts should execute a Memorandum of Understanding (MOU) with their partnering law -enforcement agencies that identify the roles and responsibilities of SROs and other critical elements. • Recommendation 4: SROs whose primary assignment is within the school should receive specialized training. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of a new full time equivalent officer position for the Police Department to be assigned to the Fayetteville Public School District in accordance with the memorandum of understanding required by Ark. Code Ann. § 6-10-128. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, to fund the new position. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to approve the addition of two new full time equivalent officer positions every year beginning in 2023 and authorize those positions to be assigned to the Fayetteville Public School District as school resource officers until each school is able to have an officer on site. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves up to $3,000.00 for each School Resource Officer for the 2022-2023 school year to be used for tuition or education costs to enable that School Resource Officer to obtain a Social Work Certification or for college level classes toward earning a degree in Social Work or Counseling. PASSED and APPROVED on 8/16/2022 Page 2 Printed on 8118122 Resolution: 190-22 File Number: 2022-0707 Approved: Attest: C � rR 44�t�f�r sLJ■ FAYMEVILI.E.�� Kara Paxton, City Clerk Treasurer iN Page 3 Printed on 8118122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 a (479)575-8323 Text File File Number: 2022-0707 Agenda Date: 8/16/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: C.5 SCHOOL RESOURCE OFFICER: A RESOLUTION TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT POLICE OFFICER POSITION TO BE ASSIGNED TO THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT AS A SCHOOL RESOURCE OFFICER BEGINNING IN THE 2022-2023 SCHOOL YEAR, TO APPROVE UP TO $3,000.00 FOR EACH SCHOOL RESOURCE OFFICER FOR SOCIAL WORK OR COUNSELING EDUCATION FOR THE 2022-2023 SCHOOL YEAR, TO EXPRESS THE INTENT OF THE CITY COUNCIL TO ADD TWO NEW SCHOOL RESOURCE OFFICER POSITIONS EACH YEAR THEREAFTER UNTIL EVERY SCHOOL IN THE DISTRICT IS ABLE TO HAVE AN OFFICER ON SITE EACH SCHOOL DAY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, pursuant to Ark. Code Ann. § 6-10-128, the City of Fayetteville and the Fayetteville Public School District must enter into a memorandum of understanding regarding the assignment of school resource officers (SROs) to the Fayetteville Public School District including the financial responsibilities of each party, chain of command, the roles and responsibilities of the school resource officers, training requirements, hours of assignment, the provision of benefits, and other matters; and WHEREAS, the City currently has six school resource officers assigned to the Fayetteville Public School District which has fifteen schools in operation and a sixteenth under construction; and WHEREAS, the District has requested that the City assign another school resource officer to the District beginning in the 2022-2023 school year; and WHEREAS, the District has also requested that the City assign additional officers in the future to ensure that each school is able to have a school resource officer on site; and WHEREAS, the additional school resource officer positions will be new full time equivalent officers and will not reduce the Police Department's current staffing levels; and WHEREAS, on August 2, 2022, the Arkansas School Safety Commission released its Interim Report with findings and recommendations including the following from the Law Enforcement and Security Subcommittee which is chaired by Washington County Sheriff Tim Helder: • Recommendation 1: No campus should ever be without an armed presence "AT ALL TIMES" when staff and children are attending class or a major extracurricular activity. City of Fayetteville, Arkansas Page 1 Printed on 811812022 File Number: 2022-0707 • Recommendation 2: If financially practicable, school should ideally have at least one SRO for each campus. • Recommendation 3: School districts should execute a Memorandum of Understanding (MOU) with their partnering law -enforcement agencies that identify the roles and responsibilities of SROs and other critical elements. • Recommendation 4: SROs whose primary assignment is within the school should receive specialized training. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of a new full time equivalent officer position for the Police Department to be assigned to the Fayetteville Public School District in accordance with the memorandum of understanding required by Ark. Code Ann. § 6-10-128. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, to fund the new position. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby expresses its intent to approve the addition of two new full time equivalent officer positions every year beginning in 2023 and authorize those positions to be assigned to the Fayetteville Public School District as school resource officers until each school is able to have an officer on site. Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves up to $3,000.00 for each School Resource Officer for the 2022-2023 school year to be used for tuition or education costs to enable that School Resource Officer to obtain a Social Work Certification or for college level classes toward earning a degree in Social Work or Counseling. City of Fayetteville, Arkansas Page 2 Printed on 811812022 Legistar ID No.: 2022-0707 AGENDA REQUEST FORM FOR: Council Meeting of August 16, 2022 FROM: Council Member Holly Hertzberg ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT POLICE OFFICER POSITION TO BE ASSIGNED TO THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT AS A SCHOOL RESOURCE OFFICER BEGINNING IN THE 2022-2023 SCHOOL YEAR, AND TO EXPRESS THE INTENT OF THE CITY COUNCIL TO ADD TWO NEW SCHOOL RESOURCE OFFICER POSITIONS EACH YEAR THEREAFTER UNTIL EVERY SCHOOL IN THE DISTRICT IS ABLE TO HAVE AN OFFICER ON SITE EACH SCHOOL DAY APPROVED FOR AGENDA: ILI2Z City Council Member Date Holl r Hertzberg -- K 2- Asst. City Attorney Blake Pennington Date Approved as to form Pennington, Blake From: Hertzberg, Holly Sent: Tuesday, August 2, 2022 1:12 PM To: Pennington, Blake Subject: Re: Agenda Request - SROs Thank you Blake! I am attaching my memo below. Let me know if you would prefer this as a word pdf on letterhead. I am bringing forward this ordinance in order to ensure the safety and security of students, faculty, and staff within the Fayetteville Public Schools. As we were tragically reminded on May 24th, school violence is a prominent threat that needs to be taken seriously; the City of Fayetteville has a responsibility to ensure all possible measures are in place to prevent and defend against this type of evil. According to the Arkansas School Safety Commission, "No campus should ever be without an armed presence "AT ALL TIMES" when staff and children are attending class or a major extracurricular activity." Fayetteville Public School District has six school resource officers covering fifteen schools which means we are severely behind in meeting the recommendations of the Arkansas School Safety Commission; this ordinance will bring us one step closer to meeting these important safety goals. Thank you for all your work on this! Holly Hertzberg From: Pennington, Blake <bpennington@fayetteville-ar.gov> Sent: Tuesday, August 2, 2022 9:03 AM To: Hertzberg, Holly <holly.hertzberg@fayetteville-ar.gov> Subject: RE: Agenda Request - SROs Holly, I meant to send the draft recommendations to you as well in case it will help with your email/memo. Thanks, Blake Blake .E. Pennington Assistant City Attorney Tele: (479) 575-8313 bpennin (oilg@1 etteville-ir_&) From: Pennington, Blake Sent: Monday, August 1, 2022 1:41 PM To: Hertzberg, Holly <holly.hertzberg@fayetteville-ar.gov> Subject: Agenda Request - SROs Holly, Attached is a revised draft of the resolution for your review. I'll have an agenda request form for you once we finalize everything. Please let me know if you need anything else in the meantime. Thanks, Blake Blake E. Pennington Assistant City Attorney 113 W. Mountain St., Suite 302 Fayetteville, Arkansas 72701 Telephone: (479) 575-8313 is )elm lilil loll.<<'ii� ll�VV�jc-E13.°l)V •l QFpICE OF THE CITY ATTOIXIVEY Facebook I Twitter I Instagram I YouTube Law Enforcement and Security Subcommittee Interim Report: Recommenda#ion is No campus should ever be without an armed presence "AT ALL TIMES" when staff and children are attending class or a major extracurricular activity. We anticipate recommending the addition, "AT ALL TIMES", to the full Commission. While 84% of school districts indicated they have armed presence on all campuses in the 2019 School Safety Assessment, discussion pertaining to the accuracy of this survey question generated the need to clarify what a "campus" is. In 2018, the intent of our subcommittee was to have armed security within each building, i.e. Elementary School, Middle School, Junior High School and High Schools. This subcommittee is of the opinion school districts did not fully understand our intent. Consequently, a more descriptive question was included in the 2022 School Safety Assessment and the results will provide more meaningful information. With initial reports and anecdotal evidence, we believe that most school districts do not have an armed presence in every school. Either districts could not afford the cost of School Resource Officers (SROs) or Commissioned School Security Officers (CSSOs) or the district was opposed to arming additional personnel (SROs or CSSOs). In the 2019 School Safety Assessment, while 79% of districts indicated having at least one SRO, only 20% of the districts indicated they had an SRO on all campuses. Only 20 districts indicated that they have established CSSO programs. Compounding this issue further, if there is an armed presence, it is periodically interrupted due to the SRO (if only one) having responsibilities elsewhere in the district, or other responsibilities within the community that remove them from the school. There will be questions on the 2022 School Safety Assessment that will provide additional data to better determine the scope of this issue and help direct any additional recommendations. When reflecting upon the Uvalde, Texas school shooting, it is possible that had armed security been inside the school when the attack began, the shooter may have been thwarted, perhaps before ever entering the school. This subcommittee believes very strongly that an armed presence in every school within a district is a must. The committee gave several options for school districts to explore in their efforts to provide their students with armed security. These options will be reviewed in this report. Recommendation 2: If financially practicable, schools should ideally have at least one SRO for each campus. Progress Made. Based on data from the Arkansas Center for School Safety, there are now 460 SROs throughout the state, with 223 total districts using SROs. The number of SROs (315) has increased significantly since the initial survey conducted by the Commission. However, at the time of the initial school safety assessment, only 20% of districts indicated they had SROs on all campuses. The financial practicability of having an SRO on each -24- "campus" should be better answered in upcoming survey after the definition of "campus" was clarified. This recommendation dovetails with the first requiring armed security on every school campus within a district. Because this recommendation states, if financially practicable, the committee is signaling that this is an important goal, but it is not as crucial as having some form of armed security in every school. Obviously having a school resource officer on a campus does provide armed security, but it also provides the campus with a valuable tool. When properly trained a SRO can build bridges between students and the police that can be incredibly beneficial in helping to provide and increase the level of security for the school. We recognize that a SRO can be a powerful mentor and role model for the students they serve. They can also play an important role when schools are training staff to recognize and react to security threats. If funding can be found, placing a SRO in every school is recommended. Recommendation 3: School districts should execute a Memorandum of Understanding (MOU) with their partnering law -enforcement agencies that identify the roles and responsibilities of SROs and other critical elements. This recommendation became law with the passing of Acts 551 and 622 of the 2021 regular session and requires a school district that accepts a SRO to enter into a memorandum of understanding with the law enforcement agency having jurisdiction. The University of Arkansas System's Criminal Justice Institute and Arkansas Center for School Safety (the Center) in collaboration with other key stakeholders including DESE's Safe Schools Committee developed a model MOU that must be used by school districts when obtaining the services of a SRO from a local or county law enforcement agency. School districts that form an institutional police department must use this model MOU to develop mirroring policies and procedures for any sworn police officers on campus during the instructional day (SROs). A copy of the model SRO MOU can be found at www.arsafeschools.com. Recommendation 4: SROs whose primary assignment is within the school should receive specialized training. Acts 551 and 622 also include training requirement for all SROs. These include, a 40-hour basic SRO course, Youth Mental Health First Aid certification every four years, a SRO refresher course every five years after completing the basic SRO course and 12 hours of continuing education in school safety annually. In addition, superintendents and administrators with direct supervision responsibilities of a SRO must take a course on SRO roles and responsibilities. The Arkansas Center for School Safety (the Center) provides all needed courses (in -person and online) for SROs or administrators www.arsafeschools.com) to meet these requirements. The Center is responsible for ensuring compliance in these laws and a district can lose the ability to use a SRO if these training requirements are not met. -25- We anticipate recommending a requirement that at least all SROs and CSSOs participate in regular Active Shooter training (i.e. ALERRT). Advanced Law Enforcement Rapid Response Training (ALERRT) The ALERRT Center at Texas State University is one of the most widely accepted active attack programs in the nation. ALERRT was created at Texas State University in 2002 as a partnership between Texas State University, the San Marcos, Texas Police Department and Hays County, Texas. BY 2013, ALLERT at Texas State was named as the National Standard in Active Shooter Response Training by the FBI. Since 2002, ALERRT has been awarded more than $72 million in state and federal grant funding. The program has trained more than 130,000 law enforcement and fire personnel nationwide in force -on -force scenario -based training. The ALERRT program is also responsible for training over 200,000 in the Civilian Response to Active Shooter Events (CRASE) Avoid -Deny -Defend awareness program. Please note many schools in Arkansas have received CRASE training from the Arkansas Center for School Safety and local and county law enforcement personnel across the state. The ALERRT program is data driven and research based. The staff uses in-depth after -action lessons learned through partnerships with agencies who have been involved in some of the most highly published events related to active shooter situations. ALERRT established a criminal justice research department to evaluate and enhance the overall understanding of active attack events and assist in improving best practices. Numerous state and federal agencies have accepted the ALERRT curriculum as their standard active shooter training. These states include, Texas, Mississippi, Alabama, Oklahoma, Iowa, Louisiana, Maryland, Georgia and Virginia. In addition, the New York Police Department, San Antonio Police Department, Miami Police Department, Memphis Police Department and the Atlanta Police Department are some of the major cities to adopt ALERRT as their standard. (Information obtained from the ALERRT gyve site.) Based on the Uvalde event as described in the Robb School Report, the ALERRT training program addresses most of the leadership and tactical failures identified. The Level 1 basic course is the backbone of the law enforcement instruction and designed to prepare the law enforcement officer to isolate, distract and neutralize an active shooter. The course covers shooting and moving, threshold evaluation, concepts and principles on team movement, setting up for and conducting room entries, approach and breaching areas, improvised explosive devices, and post engagement priorities of work. The course utilizes force -on -force scenarios as proof of instruction concepts. If these principles had been used in the Robb Elementary School shooting incident the outcome may have been much different. In 2018, ALERRT merged the three primary first responder disciplines (Police, Fire, and EMS), and developed an integrated response that includes emergency medicine, -26- coordinated command centers, stronger local, regional, state and national response preparedness and processes. With the addition of the integrated response system the ALERRT program is now a three -prong approach in providing active shooter event survival skills. They teach law enforcement the approach of stop the threat prior to anything else, they provide a civilian response course that teaches our civilian populace the skills to survive from the time the active attack starts until law enforcement officers neutralize the threat and the integrated response system that allows for immediate on -site lifesaving procedures. Additionally, ALERRT provides specific training in the following areas: 1. Active Shooter Incident Management: The course provides an overview of the incident command systems and the specific way to use the processes to integrate various stakeholders in the first hour of response to an active attack. 2. CRASE: This training platform focuses on civilians and is frequently requested by schools, businesses and hospitals. The civilian response to active shooter events provides resources in how to act if they are confronted with an active shooter event. 3. Civilian Response and Casualty Care: This course combines the civilian response to an active shooter with the Stop the Bleed Campaign, which empowers civilians to provide life saving medical aid before first responders ever arrive. 4. Breaching: The training provides hands on training to aid the first responder in approaching and breaching crisis site using traditional and non-traditional methods. The class discusses manual and ballistic breaching tools to gain immediate entry into a structure under extreme circumstances that demand immediate entry to save and protect lives. 5. Exterior Response to Active Shooters Events: The course is designed to prepare law enforcement for an open-air active attack encounter. It addresses tactics and techniques to be used in an exterior environment with an armed aggressor. 6. First Responder Medical: This is a train the trainer course that delivers a Tactical Medical for Patrol Officers course of study. This is a critical component in immediate life saving measures. 7. Solo Officer Rapid Deployment: The course provides the solo officer with knowledge, skills and mind set on how to isolate, distract, or neutralize an armed threat like an active shooter. ALERRT provides the most comprehensive instructional approach to the active attack event as any program in the nation. ALERRT is funded through the Department of Justice Bureau of Justice Assistance and is the most widely accepted active shooter program in our region and on a national platform. The State of Arkansas currently has over 400 certified ALERRT trainers who can provide immediate instruction in the majority of the eight ALERRT platforms. Furthermore, ALERRT is the active shooter standard curriculum for Arkansas -27- Commission on Law Enforcement Standards and Training academies in NW and Central Arkansas and ALETA in Camden. Recommendation-6.- If a school district authorizes the use of the CSSO program, that policies, protocols, training, and selection go above the minimum standards required, to Include standard psychological exams, random drug screening, extensive firearms handling training, and regular training with local law -enforcement. The CSSO program was authorized legislatively through Act 393 of 2015. We believe since the 2018 Commission's recommendation there has been a significant increase in the use of these programs. We are hopeful the latest survey will give us a much clearer picture. It will also let us know how many districts utilize enhanced requirements (such as psychological testing and random drug screening, etc.) that are above the Arkansas State Police (ASP) certification. The ASP is the regulatory agency that manages the Commission School Security Officer (CSSO) program. The ASP require new CSSOs to complete 60 hours of training encompassing active shooter training, live fire training, medical, and weapon retention. The ASP requires CSSOs to receive 24 hours of annual training encompassing the same curriculum as required in the initial 60-hour training. A background check is required every other year because CSSOs are required to renew their credentials on a biannual basis. The survey will ask districts if they are psychologically testing their new CSSOs and if they are using random drug testing. The subcommittee believes it is important for local law enforcement agencies to train with their public school and the school's CSSOs. We hope to gain a better understating through the survey, but based on anecdotal information it appears the CSSO program is being used by more districts every year. The subcommittee believes the Commission's CSSO model with enhanced requirements is an economical way of placing armed security within every school, in all of Arkansas's school districts and urges school leaders to consider a hybrid approach using CSSOs and SROs in order to provide every school with armed security redundancy. Recommendation 6: Schools should consider strategies that layer and build redundancy for optimal security. Much discussion has taken place as to the intent of this recommendation. Our subcommittee will likely recommend changing the word "consider" to "implement". We further believe, as it pertains to our mission, layering and redundancy are critical. This recommendation is meant to stress the importance of designing into a district's plan for armed security, a method of insuring that, in the event the individual(s) providing armed security are absent, there is another person available to provide the armed security detail for the day. The original Commission's reason for Recommendation 6 was also to point out that, when possible, a school should have multiple people assigned to armed security on any given day. For our subcommittee, layering and redundancy speak to the critical need to -28- not only have armed, trained personnel (SROs and/or CSSOs) present in each building, but to have multiple in each building for "layering". When utilizing SROs redundancy means having plans in place to have "substitutes" step in when they are absent, just like when a teacher calls in sick. The subcommittee believes schools are best served with law enforcement providing security, but this may be a struggle to accomplish given the level of funding necessary to provide every school with a resource officer and the current retention and recruitment issues facing law enforcement agencies across the state. We anticipate recommending additional training for CSSOs, primarily Active Shooter (similar to SROs). This serves two purposes. One, it provides for redundancy; two, it assists the responders in a psychological way. Knowing others on the scene are going to react consistently. Recommendation 7: Arkansas's Commission on Law Enforcement Standards and Training (CLEST) should study the feasibility of school districts being allowed to establish their own law enforcement agencies. Act 629 of the 2019 regular session gave school districts the ability to appoint an institutional law enforcement officer, thereby creating a school police department. Since that time, at least 16 school districts have developed their own police departments. When the commission was gathering information to develop the 2018 report, Commission members heard from several school leaders that believed this model would best serve their districts. The 2022 Commission will use the 2022 School Safety Assessment to determine the number of districts that have since adopted this method of providing SROs for their schools. There have been several successful agencies thus far that have been established in larger school districts throughout the state. The survey will determine how many (SROs and CSSOs) are furnished "Go Bag" and if so, what equipment is furnished. We anticipate recommending the Commission add this vital equipment as a recommendation to our overall report. -29- City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2022 Requestor: April Melton BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE THE ADDITION OF A NEW FULL TIME EQUIVALENT POLICE OFFICER POSITION TO BE ASSIGNED TO THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT AS A SCHOOL RESOURCE OFFICER BEGINNING IN THE 2022 2023 SCHOOL YEAR, AND TO EXPRESS THE INTENT OF THE CITY COUNCIL TO ADD TWO NEW SCHOOL RESOURCE OFFICER POSITIONS EACH YEAR THEREAFTER UNTIL EVERY SCHOOL IN THE DISTRICT IS ABLE TO HAVE AN OFFICER ON SITE EACH SCHOOL DAY. AND APPROVAL OF A BUDGET ADJUSTMENT. RESOLUTION/ORDINANCE COUNCIL DATE: 8/1 6/2022 LEGISTAR FILE ID#: 2022-0707 KP,vLwSpv'i+� 8/4/2022 12:06 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 8/16/2022 CHKD/POSTED: TOTAL 40,000 40,000 v.20220718 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.200.2940-5102.10 14,715 - EX Uniformed Salaries - Uniformed 1010.200.2940-5103.10 337 - EX Uniformed Overtime - Uniformed 1010.200.2940-5105.01 219 - EX Payroll Taxes - Medicare 1010.200.2940-5108.00 2,842 - EX Emp Insurance - Health 1010.200.2940-5108.01 47 - EX Emp Insurance - LTD 1010.200.2940-5108.02 3 - EX Emp Insurance - ADD 1010.200.2940-5108.03 51 - EX Emp Insurance - Life 1010.200.2940-5109.03 3,914 - EX Pension - LOPFI Police 1010.200.2940-5302.00 17,872 - EX Uniforms/Personal - Equipment 1010.200.2940-4401.05 - 23,400 RE Reimbursements - SRO Salary 1010.001.0001-4999.99 - 16,600 RE Use Fund Balance - Current H:\Budget Adjustments\2022_Budget\CITY COUNCIL\08-16-22\2022-0707 BA School Resource OfficerAsm 1 of 1 IWA CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan Fayetteville City Council Members FROM: Chief Mike Reynolds DATE: August 15, 2022 SUBJECT: School Resource Officer Arrest/Citation Statistics and Budget The foremost duty of a School Resource Officer is to protect the students and staff of the Fayetteville Public Schools. School Resource Officers collaborate with educators on issues of discipline when those matters endanger the lives of the students or involve criminal offenses. As outlined in the Memorandum of Understanding between the Fayetteville Police Department and the Fayetteville Public Schools, School Resource Officers are not disciplinarians and do not involve themselves in routine matters of school discipline. They are instructors and informal counselors, and they perform law enforcement functions as needed. The mere presence of a School Resource Officer in deterring both violent and non-violent crimes is immeasurable. While School Resource Officers attempt to detect and prevent unlawful actions, they do not involve themselves with disciplinary matters related to infractions of school rules. When School Resource Officers do become involved in issues of discipline that could endanger the lives of students or involve criminal offenses, they earnestly attempt to seek alternatives to arrest by working with school administrators, counselors, social workers, and family members. The goal of the juvenile justice system is to rehabilitate rather than to incarcerate. SCHOOL RESOURCE OFFICER ARREST DATA FOR THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT FOR THE 2021-2022 SCHOOL YEAR The tables and graphs on the following pages break down juvenile arrests and citations by: • How the contact with the School Resource Officer was initiated; • Post Arrest Disposition; • Criminal Offense Types; • Race; and • Age The final page explains the program cost breakdown between the City of Fayetteville and the Fayetteville Public Schools. A copy of the proposed 2022-2023 Memorandum of Understanding between the Fayetteville Police Department and the Fayetteville Public Schools is attached with this document. Mailing Address: 100 West Rock Street Fayetteville, AR 72701 www.fayetteviIIe-ar.gov REASON FOR SRO CONTACT 2021-2022 CITATION/ARREST ■Self -initiated ■ School Initiated ■ Complaint Driven Self -initiated School Initiated Complaint Driven 7 13 1 Origin of Contact with Student (2021-2022) School Initiated — The contact was initiated by the school via an administrator, teacher, counselor, social worker, or other school employee. Self -initiated — An SRO witnessed a fight in the hallways or other criminal act in progress. Complaint Driven - The complaint driven contact was made through some other person, such as a parent, student, witness, or victim. *excludes the 2020-2021 school year due to COVID-19 pandemic. Post Arrest Dispositions This decision is made by the Juvenile Intake Officer at the Juvenile Detention Center (JDC). Three options are available: • The juvenile is taken into physical custody and taken to JDC, • The juvenile is released via citation to the custody of their parent or guardian, or • If the student is an adult, and it is warranted, then they are transferred to the custody of the Washington County Detention Center. FA • School Resource Officers made three (3) arrests and issued eighteen (18) citations as result of eighteen (18) incidents during the 2021-2022 school year. • Three (3) of the twenty-one (21) arrests or citations occurred during one incident in September 2021. The incident involved numerous students involved in a large physical disturbance at Fayetteville High School. The incident required a response from multiple School Resource Officers, school administrators, Fayetteville Police Department patrol officers, and deputies from the Washington County Sheriff's Office to bring under control. • During a four-year period from 2016 to 2020, the School Resource Officers averaged nearly fifty (50) arrests or citations per year. The 2021-2022 school year resulted in 58% fewer arrests and citations than the four-year average. • Three (3) Terroristic Threatening arrests/citations and One (1) Disorderly Conduct arrest/citation were a result of threats made to Fayetteville Public Schools or Fayetteville Public School students. Three (3) BB guns with a realistic firearm appearance were seized during these arrests. • The only drug related citation was for simultaneous possession of opium and marijuana. • One (1) student was cited for Communicating a False Alarm after pulling a fire alarm during school. 2021-2022 Offenses Resulting in Arrests/Citations ■ Battery 3rd Battery 2nd ■ Assault 3rd Terroristic Threatening a Disorderly Conduct Aggravated Assault • Harassment Communicating a False Alarm ■ Drug Offense *This chart contains the primary offense for an arrest or citation. Some individuals may have been involved in multiple criminal acts resulting in an arrest or citation. Aggravated Assault 1 Harassment 1 Misdemeanor Felony Terroristic Threat 5 Drug Offense 1 16 5 Battery 2"d 1 Disorderly Conduct 4 Battery 3rd 6 Communicating a False Alarm 1 Assault 3rd 1 3 RACE OF OFFENDER 2021-2022 ARRESTS/CITATIONS Other 10% Hispanic 9% Black 43% RACE OF VICTIM 2021-2022 ARRESTS/CITATIONS Hispanic 8% white White 38% 38% Black 54% White Black Hispanic Other White Black Hispanic j Other 8 9 2� 2 5 7 1 L--O *The number of victims does not equate to the number of arrests because some crimes are considered offenses against the state. Examples might include threats against the school, drug offenses, and disorderly conduct. AGE OF OFFENDER 2021-2022 ARRESTS/CITATIONS 12 17 5% 16 19% 15 33% t YO 14 10% Twelve Thirteen Fourteen Fifteen Sixteen Seventeen 1 4 2 7 4 3 0 7 students were arrested or cited who were fourteen -years -of -age or younger. The following summarizes the details resulting in each arrest or citation: • A twelve -year -old student was cited and released to their parent for Terroristic Threatening after making a verbal threat to "shoot up the school and saying, "I'm going to kill people." ■ A thirteen -year -old student was cited and released to their parent for Disorderly Conduct after bringing a fake firearm to school. The replica firearm was tucked into the student's waistband. ■ A thirteen -year -old student was cited and released to their parent for Terroristic Threatening after sending electronic communications to another student saying they were going to "kill them." The student also sent a picture while holding a gun to another student. • A thirteen -year -old student was cited and released to their parent for Harassment after having a pocketknife at school and chasing students with it. The student also damaged a school computer with the pocketknife. ■ A thirteen -year -old student was cited and released to their parent for Battery 3rd after a physical assault of a teacher resulting in injury. • A fourteen -year -old student was cited and released to their parent for Battery 3rd after repeatedly striking another student in the face with a closed fist. The student also grabbed a pair of scissors during the incident and swung them at the victim multiple times. • A fourteen -year -old -student was cited and released to a parent for Disorderly Conduct after a large disturbance at the school. The student refused to comply with any direction from school administration or law enforcement during a very chaotic large disturbance. The student repeatedly attempted to access locked school doors to assault another student involved in the original disturbance. In order to control the student's behavior and render the school safe, the student was arrested. 5 Beginning with the 2021-2022 school year, School Resource Officers assigned to Fayetteville Public Schools implemented a new practice of Student Referrals to reduce the number of students arrested or cited in schools. School Resource Officers utilize Student Referrals in lieu of an arrest or citation when a criminal offense has been committed. Instead of an arrest or citation, the student offender is referred to FPS administration for possible school discipline. These Student Referrals are for criminal offenses only and do not include traffic tickets, parking tickets, or status offenses. During the 2021-2022 school year the School Resource Officers referred 102 student offenders back to school administration in lieu of arrests. REASON FOR SRO CONTACT 2021-2022 STUDENT REFERRALS Self -initiated School Initiated ■ Complaint Driven Self -initiated School Initiated Complaint Driven 24 76 2 RACE OF OFFENDER 2021-2022 STUDENT REFERRAL Hispanic Other 9% 2%r, Black 50 White 39% White Black Hispanic Other 38 49 9 6 "The number of victims does not equate to the number of refefrals because some crimes are considered offenses against the state. Examples might include threats against the school, drug offenses, and disorderly conduct. Origin of Contact with Student (2021-2022) School Initiated — The contact was initiated by the school via an administrator, teacher, counselor, social worker, or other school employee. Self -initiated — An SRO witnessed a fight in the hallways or other criminal act in progress. Complaint Driven - The complaint driven contact was made through some other person, such as a parent, student, witness, or victim. RACE OF VICTIM 2021-2022 STUDENT REFERRAL Other Hispanic 3% 7%n Black 60 White 30% White Black Hispanic Other 20 40 5 2 R 2021-2022 Offenses Resulting in Student Referrals ■ Terroritic Threatening Assualt 3rd ■ Drug Offenses ■ Disorderly Conduct Burglary ■ Carrying a Weapon ■ Criminal Mischief ■ Public Intoxication ■ Battery 3rd Theft of Property ■ Sexual Indecency Trespassing *This chart contains the primary offense for a referral. Some individuals may have been involved in multiple criminal acts during a student referral. Terroristic Threat 4 Burglary 4 Battery 3rd 50 Assault V 18 Carrying a Weapon 1 Theft of Property 5 Drug Offense 5 Criminal Mischief 4 Sexual Indecency 1 Disorderly Conduct 6 Public Intoxication 3 Trespassing 1 7 AGE OF OFFENDER 2021-2022 16 20% STUDENT REFERRALS 23% 18 11 12 17 1% Qo/ 13 14 Eleven Twelve Thirteen Fourteen Fifteen Sixteen Seventeen i Eighteen 1 7 15 26 24 20 8 1 1 Total SRO Student Contacts 2021-2022 Student Referrals 102 Student Referrals Citations ■ Arrests J Citations Arrests 9 2016 City Expense $463,675.00 FPS Reimbursement $168,884.00 Net City Expense $ 294,791.00 SRO Expenses and FPS Reimbursement 2017 2018 2019 2020 $464,828.00 $524,613.00 $540,327.00 $664,255.00 $181,734.00 $ 219,368.00 $ 255,721.00 $ 289,986.00 $ 283,094.00 $ 305,245.00 $ 284,606.00 $ 374,269.00 2021 2022 - YTD $612,115.00 $422,893.69 $ 338,433.95 $189,851.14 $ 273,681.05 $ 233,042.55 As specified in our agreement with Fayetteville Public Schools, School Resource Officers are assigned to work on Fayetteville Public School campuses for 178 days of the school calendar with the remaining 82 workdays scheduled with the Fayetteville Police Department. Any hours worked by School Resource Officers on Fayetteville Public School campuses or Fayetteville Public School related activities in excess of eight hours per day is reimbursed at the officers' overtime rate. E WL-DE"111DIVISION OF ELEMENTARY & SECONDARY EDUCATION *oi UfA 10 UNIVERSITY OF ARKANSAS SYSTEM CRIMINAL JUSTICE INSTITUTE CENTER R SCHOOL ARKANSAS C R FOR C OOL SAFETY School Resource Officer (SRO) Memorandum of Understanding This Memorandum of Understanding (MOU) between Fayetteville Public Schools (FPS) and the Fayetteville Police Department (FPD) is executed when signed by all necessary parties. This MOU establishes the needed commitment and support from both institutions. It provides guidelines and policies relevant to the performance of the School Resource Officer (SRO). An SRO is a sworn law enforcement professional assigned to a public school campus during the instructional day or employed by a school district/open enrollment charter school. This MOU will serve as a document that SROs, school administration, the law enforcement agency, students, parents and/or caregivers may refer to for structure and accountability. This MOU shall be reviewed, updated, and signed annually by the administrations of the school district/open enrollment charter school and the law enforcement agency. The school administration welcomes recommendations from all community stakeholders, including parents/caregivers, students, teachers, the assigned SRO, other law enforcement personnel, and members of the community. Nothing in this MOU should be construed as limiting or impeding the basic spirit of cooperation that exists between the school district/open enrollment charter school, the law enforcement agency, and the local community. I. Purpose The purpose of the MOU is to establish the mission of the School Resource Officer program (SRO program), and provide for an understanding between the school district/open enrollment charter school and the law enforcement agency that the success of the SRO program is a cooperative effort. Additionally, the MOU clarifies roles and expectations of the SRO and formalizes the relationship between the school district/open enrollment charter school and the law enforcement agency. Following the guidelines as established within the MOU will help in building a positive relationship between law enforcement officers, school staff, and students; support a safe and positive learning environment; and potentially decrease the number of youth formally referred to the juvenile justice system. II. Mission The mission of the School Resource Officer program is to promote school safety by establishing a safe, supportive, and orderly environment that maximizes collaboration for the enhancement of student learning and success. Page 1 of 11 III. Goals of the SRO Program The SRO, SRO supervisor(s), and school officials will collaborate to reduce school violence by: a) Ensuring a safe learning environment for students, teachers, and staff. b) Fostering a positive school climate based on respect for all children and adults in the school. c) Creating partnerships with community stakeholders and other care providers in the community for the benefit of students, staff, and families. d) Reducing crime committed by and against youth on campus or in the community e) Establishing a trusted channel of communication with students, parents, and teachers through observation and engagement. f) Ensuring SROs serve as a positive role model to instill in students: 1. Good ethical standards, 2. Respect for others, and 3. Sincere concern for the school and community. IV. Chain of Command a) A SRO shall be assigned to a school, or multiple schools, during the instructional day. During the hours that school is in regular session, the SRO may also be assigned additional responsibilities by the law enforcement agency in emergency type/critical incident situations that may require the SRO to leave campus. The law enforcement agency recognizes that removing an officer from the school campus causes difficulty in the school and will only do so when absolutely needed. b) The SRO operates under the supervision of the law enforcement agency. When a situation arises within the school that is determined to be criminal in nature, the SRO will notify his/her law enforcement agency supervisor and school administration. c) Minor offenses committed on school property can and often should be handled internally within the school without filing criminal charges. Each situation will have unique factors to consider. When practical, the SRO should consult with a member of the school administration (superintendent or principal) concerning arrests for minor offenses. Offenses, such as fighting or vulgar language, that do not involve physical injury may be considered school discipline issues and often handled internally by school officials rather than law enforcement. V. Roles and Responsibilities This SRO program is intended to be unique to the community, based on input from the school district/open enrollment charter school administration, teachers, faculty, students, families and community members. a) SRO Roles — The SRO Program is designed for the SRO to fulfill three overall roles: 1) Law 2 1 P a g e SRO Model MOU 2022 0 �,S"l Enforcement Officer; 2) Mentor/ Informal Counselor; (3) Educational Resource. 1. Law Enforcement Officer Role The SRO in this role provides public safety within the established school boundaries through motorized and foot patrol. The SRO collaborates with the school district/open enrollment charter school administration in developing or updating emergency crisis/critical incident response plans as well as plans for the training of students and staff on various issues. The SRO should establish himself/herself as a resource for students, teachers, parents, and other school staff, while maintaining his/her status as a law enforcement officer. SROs are certified law enforcement officers and shall carry a firearm at all times. When working at the school, or extra -curricular activities and events, officers will be in the approved FPD uniform. All officers will take law enforcement action when appropriate, which may include warnings, citations, or arrests. SROs will follow FPD policies and procedures regarding the use of force. A copy of FPD's applicable policies and general orders are attached to this MOU and incorporated by reference. 2. Mentor/Informal Counselor Role One of the primary roles the SRO will fulfill is fostering a positive school climate through relationship building and crime prevention. The SRO will engage in various activities, in consultation with school administration, teachers, and students. He or she should strive to build a school culture of open communication and trust between and among students, law enforcement, and school staff. The SRO should focus on getting to know students at the school, serving as a role model, and working with teachers and administrators to identify students who may be facing challenges at school (such as bullying), at home, or both, and need additional resources or attention to be successful in school. 3. Educational Resource In this role, the SRO should participate in the school community by becoming a member of the educational team. This will provide the SRO a method to build positive relationships with students, their families, and school staff. Whether talking to students in the hallway, in the lunchroom, or delivering a presentation in the classroom, the SRO should become embedded in the education fabric within the school. Presentation materials to be used in the classroom must first be approved in accordance with the districts selection of instructional materials policy. 31Page SRO Model MOU 2022 �4 4. Clarifications of the SRO's role in: • Responding to Criminal Activity A role of the SRO, as a law enforcement professional, is to enforce criminal and traffic laws. The SRO will have the authority under Arkansas law to issue warnings and use alternatives to arrest at their discretion. • School Policy Violations School faculty and staff, not the SRO, should always handle violations of the school student code of conduct or rules that are not criminal matters. SROs are not school disciplinarians, but rather licensed peace officers charged with enforcement of all applicable local, state and federal laws within their jurisdiction. The SRO should not directly intervene in disciplinary incidents unless the situation directly affects an imminent threat to the health, safety, and security of the student or another person in the school.When intervening, the SRO will employ de-escalation techniques as appropriate. All school staff should receive training on the roles and responsibility of the SRO so there is a clear understanding that school discipline is the responsibility of the appropriate school staff. The SRO will report school policy violations through the proper channels to be handled by school administration. In this regard, it is the responsibility of the SRO to become familiar with the Student Handbook or Student Code of Conduct, but it is not the responsibility of the SRO to enforce the rules in these documents. • Transportation of students Officers will not transport a sick or injured child for medical assistance or provide escorts with police vehicles for school personnel. Locker, Vehicle, Personal, and Other Searches The SRO may conduct a search of a student's person, possessions, locker, or vehicle only where there is probable cause to believe the search will result in evidence that the student has committed or is committing a criminal offense. 4 1 P a g e SRO Model MOU 2022 The SRO will not ask a school employee to conduct a search for law enforcement purposes. The SRO may perform searches independent of the school administration only during emergency situations and where criminal activity is suspected. b) Primary Responsibilities The primary responsibilities of the SRO in an SRO Program include, but are not limited to 1. Patrolling the campus by vehicle if necessary but primarily on foot to reduce/prevent crime and help to provide a safe and secure learning environment. 2. Serving as an educational resource, and as a liaison between the school and the law enforcement agency. 3. Developing and maintaining mutually respectful relationships with students and staff to support a positive school climate. 4. Preparing for and providing classroom instruction on a variety of relevant topics. 5. Being proactive in creating and taking advantage of educational situations. (Note: school administrators are encouraged to leverage this resource.) 6. Preparing initial police reports of crimes committed on campus. 7. Taking enforcement action on criminal matters involving students, when appropriate. 8. Advocating for students and staff who are victims of crime 9. Attending school special events as needed. 10. Collecting and maintaining data on SRO activities (arrests, citations, educational programs, etc.) 11. Assisting the school safety coordinator or designated staff member in developing emergency response plans as well as strategies (such as training students and staff) to prevent and/or minimize dangerous events, such as an armed person(s) or active shooter on campus, hostage situations, student disturbances, and natural/man-made disasters. 12. Taking appropriate law enforcement action against individuals or unwanted guests who are at the school or a school function in accordance with the SRO's law enforcement authority. 13. Each day, the SRO supervisor or his or her designee, will communicate daily SRO staffing and absences to the school safety coordinator. If there are no SRO absences or staffing changes for the day, no daily report is necessary. 14. Each day, the SRO supervisor or his or her designee, will communicate a daily report of activity to the school safety coordinator. If there is no SRO activity for a day, no daily report is necessary. 15. Weekly the SRO supervisor, or his or her designee, will meet in -person with the school safety coordinator. 5 1 P a g e SRO Model MOU 2022 VI. Physical Restraint, Conducted Energy Weapons, or use of Chemical Aerosol Sprays Except in the case of a clearly unavoidable emergency in which a trained member of school personnel is not immediately available due to the unforeseeable nature of the situation, the physical restraint of a student shall only be used by a member of school personnel who is appropriately trained to administer physical restraint. a) The SRO should not be involved in the physical restraint of a student unless: 1. An officer makes a physical arrest, or 2. There is imminent danger of serious physical harm to the student or others; or 3. The SRO has received the appropriate training on the use of physical restraint in accordance with Ark. Code Ann. § 6-18-2401 et seq. As a sworn law enforcement officer, the SRO may intervene to de-escalate situations b) Physical intervention, including use of conducted energy weapons and _aerosol sprays, by the SRO will be undertaken in accordance with the law enforcement agency protocol and policies for the use of force. A SRO acting in the role of a school's behavioral intervention team member will respond in accordance with Ark. Code Ann. § 6-18-2401 et seq. c) Any use of force must be reported to the school administration and the SRO law enforcement supervisor. The rationale for the action must be fully documented by use of established reporting procedures, such as use of physical force to affect an arrest, or control a combative person. VII. Limits on Interrogations and Arrests a) A SRO may participate in the questioning of a student about conduct that could result in criminal charges. In accordance with established law enforcement procedure, a student must be informed of their Miranda rights in age -appropriate language before being questioned; this must be done in the presence of a parent or guardian if the student is under the age of 18. The student's parent(s) or guardian(s) should be allowed sufficient time to arrive at the school to be present for this process. Students under the age of eighteen (18) shall not be interrogated without a parent or guardian present. b) The Superintendent or other member of the school administration shall be notified if possible prior to an arrest of a student. The student's parent(s) or guardian(s) shall be notified of their Page SRO Model MOU 2022 student's arrest as soon as practical but always in a timely manner in accordance with Arkansas Law, including Ark. Code Ann. § 6-18-513. VIII. Role in Truancy Issues The SRO will not take an active role in truancy matters or in the tracking of truants. The SRO will act as a liaison between the school and law enforcement personnel should law enforcement involvement become necessary due to safety concerns and may assist in performing a safety or well-being check. IX. Student Educational Records and FERPA The school district/open enrollment charter school and the law enforcement agency acknowledge the benefit of appropriate information sharing for improving the health and safety of students but also the importance of limits on the sharing of certain types of student information by school personnel. The school district/open enrollment charter school and the law enforcement agency also acknowledge that there is a distinction between student information shared for law enforcement purposes and student information shared to support students and connect them with necessary mental health, community -based, and related services. Both parties agree to follow the Family Educational Rights and Privacy Act (FERPA). SROs are not deemed school officials by FPS and are, therefore, not entitled access to student information unless a proper FERPA release is signed, there is a subpoena, court order, statute, or other legal mechanism specifically granting the SRO access to student information. In emergency situations, it may be necessary to disclose protected student information to address a health or safety emergency. Such disclosure is permitted when required to protect the health or safety of the student or other individuals. This exception is limited to the period of the emergency and does not allow a blanket release of student educational records. Rather, these disclosures must be related to an actual, impending, or imminent emergency. X. Program Structure The SRO Program will consist of a law enforcement officer certified within the state of Arkansas who is an employee of FPD. The SRO will be assigned by the head of the law enforcement agency to work within FPS and will meet all requirements as set forth by FPS. 7 1 P a g e SRO Model MOU 2022 'P s �"' - XI. Selection and Financial Consideration a) The school district/open enrollment charter school administration and the head of the law enforcement agency may establish specific procedures governing the selection of the SRO. The school district/open enrollment charter school administration and the head of the law enforcement agency shall collaboratively establish the financial agreement necessary for the SRO program, including but not limited to salary, fringe benefits, training costs, and other foreseeable expenses. The specific financial agreements for each SRO shall be identified in Appendix A. XII. Supplies/Equipment In order to implement an effective SRO program and create a safe learning environment for students, the school district/open enrollment charter school and law enforcement agency will work in partnership to provide necessary supplies and equipment specified in Appendix A, including but not limited to: a) A designated private office (at least one per program/campus); b) Standard office equipment (i.e. computer, phone, internet connection, etc.); c) Standard law enforcement equipment (i.e. radio, transportation, lethal/non-lethal weapon, etc.); and d) Additional supplies, resources, and equipment as needed (i.e. uniforms, safety/first aid supplies, instructional resources, etc.). XIII. Training Requirements a) The SRO shall complete: 1) The forty (40) hour Basic School Resource Officer course within eighteen (18) months of being assigned to the public school district/open enrollment charter school. This course must be developed and provided, or approved, by the Arkansas Center for School Safety. 2) Within five (5) years of receiving the initial Basic School Resource Officer training, a sixteen (16) hour School Resource Officer Refresher training developed and provided, or approved, by the Arkansas Center for School Safety. 3) Certification in Youth Mental Health First Aid, which must be maintained and renewed every four (4) years if the SRO remains assigned to a school district/open enrollment charter school. 8 1 P a g e SRO Model MOU 2022 4) Twelve (12) hours annually of public school -specific continuing education developed and provided, or approved, by the Arkansas Center for School Safety. Other training required shall include, without limitation: • the roles and responsibilities of school resource officers in school districts/open enrollment charter schools; • laws that are specific to school districts/open enrollment charter schools; and • adolescent behavior and development. 5) A SRO who fails to complete any required training shall be unable to serve as a SRO until the training is completed. b) School District/Open Enrollment Charter School staff 1) A superintendent and principal who accept a SRO shall complete a one (1) hour School Resource Officer Roles and Responsibilities training developed and provided, or approved, by the Arkansas Center for School Safety, within nine (9) months of accepting the SRO. 2) A SRO shall not be assigned to a school district/open enrollment charter school where the superintendent and/or principal have not completed the required training, unless such assignment is short-term coverage for a SRO who is unavailable due to illness, training, vacation, or other similar short-term absence. c) Police Supervisor 1) Personnel directly responsible for supervising a SRO shall complete a one (1) hour School Resource Officer Roles and Responsibilities training developed and provided, or approved, by the Arkansas Center for School Safety within one (1) year of accepting the SRO and every two (2) years thereafter XIV. Program Review The school administration and the assigned law enforcement agency administration will meet before the beginning of each school year to determine the goals and objectives of the SRO program for the school district. The SRO Supervisor will provide monthly activity reports, and an annual written review of the SRO Program to the Fayetteville Public School Administration and to the Chief of Police or his/her designee. 9 1 P a g e SRO Model MOU 2022 Appendix A School Resource Officer (SRO) Financial Agreements The Fayetteville Public School District will pay expenses of assigned full-time police officers based on the following pay rate table: Positions Officer Name Basis Hourly Rate Overtime 1 Sergeant Shawn Allen Salary Only $ 35.80 $ 53.70 2 Corporal Chris Clardy Salary Only $ 32.89 $ 49.34 3 Corporal Matt Belk Salary Only $ 32.89 $ 49.34 4 Corporal Dane Hutsell Salary Only $ 32.89 $ 49.34 5 Corporal Malik Freeman Salary Only $ 24.63 $ 36.95 6 Officer Joseph Hall Salary Only $ 22.13 $ 33.20 Any 2021-2022 additions (Officer and/or Sergeant) Salary Only Min Max $19.25 $36.89 Min Max $28.88 $55.34 All rates are based on the officer and supervisor actual hourly rates of pay. Rates of pay will be revaluated annually, and any salary adjustments must be mutually agreed upon prior to implementation. 1. In cases where an officer assignment changes during the school calendar year, pay rates will automatically adjust to the newly assigned officer's pay rate. 2. The City of Fayetteville will bill the Fayetteville Public School District monthly for hours worked by each officer. 3. The officers will work 8 hours per day for the 178 days that school is in session. The school administrator will assign hours after consultation with the Chief of Police (or his designee). 4. The school district will pay the hourly rate per officer for the initial 8-hour work day and the overtime rate for additional hours worked for FPS outside of the initial 8-hour work day. 5. The City of Fayetteville will provide all other benefits for the officers, including, but not limited to, uniform, vehicle, workers compensation, insurance (if applicable), additional salary (if applicable), weapon and radio. 111Page SRO Model MOU 2022 FY23 COPS Hiring Program Grant Budget Summary 2024-2027 Year 1 - Sign A Year 2 -Slen B . Year 3 - Slur C Year 4 - Sic[! Il IIIl Base Annual Pay $ 53,102 $ 55,682 $ 58,261 $ 60,840 $ 227,885 Premium Holiday Pay 2,655 2,784 2,913 3,042 11,394 Sign -on Pay 5,000 - - - 5,000 Longevity Pay _ - - - - Education Pay 1,593 1,670 1,748 1,825 6,837 Specialized Pay - _ _ _ - Certificate Pay - 300 300 300 900 Shift Differential - - _ Academy Training - OT 3,115 - - - 3,115 Total Base Pay $ 65,466 $ 60,436 $ 63,222 $ 66,007 S 255.131 Fringe Benefits per Officer Medicare $ 949 $ 876 $ 917 $ 957 $ 3,699 Health Insurance 4,709 4,977 5,211 5,211 20,108 Life Insurance 134 142 148 156 580 LTD Insurance 78 82 86 90 336 Retirement 16,023 16,016 16,754 17,492 66,285 Workers Comp 1,290 1,191 1,245 1,300 5,026 Professional Liability Insurance 300 300 300 300 1,200 Total Fringe Benefits per Officer $ 23,483 $ 23,583 $ 24,661 S 25,507 $ 97,234 Total Salary & Fringe per Officer Uniform, Equipment, & Training Per Officer Uniform Bulletproof Vest Axon Officer Safety Plan Duty Weapon Radio APX6000 Academy Training - Per Diem FTO Trainer Total Equip & Training per Officer Total Operating Expense per Officer Total Expenses - 2 New Officers 88.949 S 84,020 S 87,,883. $ 91,514 5 352,365 $ 6,126 $ 600 $ 600 $ 600 $ 7,926 1,810 - - - 1,810 3,620 - - - 3,620 680 - - - 680 5,324 - - 5,324 365 - - 365 960.00 - - - 960 S 18,885 $ 600 $ 600 $ 600 5 20,05 $ 107,834 5 94,620 $ 88,483 $ 9LI14 $ 373,050 $ 215,668 $ 169,239 $ 176,965 $ 184,228 $ 746,100 Cost Share - 2 School Resource Officers Grant Program ($125,000 max per position over 3 years) $ 130,740,00 $ 84,312.00 $ 34,948.00 $ - $ 250,000.00 City's General Fund 0.43 (0.33) 57,089,80 99.300,34 156,390.25 Fayetteville Public Schools SRO Reimbursement 84.927.36 84,927.36 84,927.36 94,927,36 339.709.44 Total Revenue $ 215,667.79 $ 169,239.03 $ 176,965.16 $ 184,227.70 $ 746.099.69 Standard Applicant Information Project Information Project Title FY2023 COPS Hiring Grant Federal Estimated Funding (Federal Share) 250000.0 Total Estimated Funding 448844.0 Proposed Project Start Date Proposed Project End Date 10/1 /23 9130/28 Applicant Estimated Funding Program Income Estimated (Non -Federal Share) Funding 198844.0 0.0 Areas Affected by Project (Cities, Counties, States, etc.) Fayetteville, AR Type Of Applicant Type of Applicant 1: Select Applicant Type: C: City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other (specify): Application Submitter Contact Information Application POC Prefix Name Application POC First Name Application POC Middle Application POC Last Name Willie Name Newman Application POC Suffix Name Organizational Affiliation Fayetteville Police Department Phone Number 479-587-3581 ORINumber Title Support Services Manager Fax Number 479-587-3570 Executive Order and Delinquent Debt Information Is Application Subject to Review by State Under Executive Order 12372? Email ID wnewman@fayeffeville-ar.gov a. This application was made available to the State under the Executive Order 12372 Process for review on: State Review Available Date 03/21 /2023 Is the Applicant Delinquent on Federal Debt? me SF424 Attachments (4) �.: Name Date Added manifest.txt 3/14/23 Name Date Added Q^Q- Form SF424_4_0-V4.0.pdf Name " . Form SFLLL_2_0-V2.0.pdf Name j GrantApplication.xml Authorized Representative Law Enforcement Executive Information Title Chief of Police Prefix Name First Name Middle Name Mike Last Name Reynolds Suffix Name 3/14/23 Date Added 3/14/23 Date Added 3/14/23 Government Executive Information Title Mayor Prefix Name First Name Middle Name Lioneld — Last Name Jordan Suffix Name Verify Legal Name, Doing Business As, and Legal Address Legal Name FAYETTEVILLE, CITY OF UEI ZGAZNS4HKFY3 Legal Addess Street 1 100 W ROCK ST Street 2 City State FAYETTEVILLE AR Doing Business As FAYETTEVILLE POLICE DEPARTMENT Zip/Postal Code 72701 CongressionalDistrict Country 03 USA Certification The legal name + Doing Business As (DBA) and legal address define a unique entity in the system as represented in its entity profile. The profile legal name and address is applicable to ALL applications and awards associated to this fiscal agent. 1. If this information is correct confirm/acknowledge to continue with completion of this application. I confirm this is the correct entity. Signer Name WILLIE NEWMAN Certification Date / Time 03/14/2023 11:37 AM 2. If the information displayed does not accurately represent the legal entity applying for federal assistance: a. Contact your Entity Administrator. b. Contact the System for Award Management (SAM.gov) to update the entity legal name/address. 3. If the above information is not the entity for which this application is being submitted, Withdraw/Delete this application. Please initiate a new application in Grants.gov with using the correct UEI/SAM profile. Proposal Abstract Data Requested with Application v CHP Solicitation FY2023 AGENCY ELIGIBILITY INFORMATION 1. Type of Agency (select one) Law Enforcement 2. From the list below, please select the type of agency which best describes the applicant. Municipal Government (Please soecifv) 3. Please indicate if your jurisdiction is primarily considered rural, urban or suburban. Rural Instructions: We will ask you several questions about your law enforcement agency operations and authority to determine your eligibility to apply for a COPS Hiring Program (CHP) award. Please note that CHP applicants must have a law enforcement agency that is operational by the close of this solicitation, or receive services through an existing contract for law enforcement services or a new contract for law enforcement services that is in place by the close of this solicitation. Applicants must also maintain primary law enforcement authority for the population to be served. In addition, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff's office to receive services), the government agency wishing to receive law enforcement services must be the legal applicant in this application. A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget. 4. Is your agency established and currently operational? Yes 4a. Which of the following best describes your law enforcement agency (check one)? 4b. Will your law enforcement agency be operational as of the closing date of this solicitation? 4c. Has your jurisdiction passed legislation which authorizes the creation of a new law enforcement agency? 5. If awarded, does your agency plan to use funds awarded under this award to establish or supplement a written contract for law enforcement services (e.g., a town contracting for services with a nearby sheriffs office)? No Instructions: A jurisdiction may apply for funds under this program to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriffs office to receive services). However, the jurisdiction wishing to receive law enforcement services must be the legal applicant in this application. Important Note: Two entities involved in a contracting relationship may not separately apply for funding to support the same officer position(s). 5a. Is the legal applicant listed in this COPS Hiring Program (CHP) application and on the SF-424 the entity that will be receiving law enforcement services? 5b. What is the legal name of the law enforcement agency that will be providing law enforcement services to your jurisdiction? Instructions: An agency with primary law enforcement authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate specific type(s) of crime(s), respond to or investigate crimes within a correctional institution, serve warrants, provide courthouse security, transport prisoners, have cases referred to them for investigation or investigational support or only some combination of these. 6. Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services, does the agency that will be providing law enforcement services have primary law enforcement authority for the population to be served?] Yes 7. Please select your U.S. Attorney's District Office from the below drop -down options. Arkansas, Western EXECUTIVE AND CONTACT INFORMATION Please provide the name and contact information for the highest-ranking Law Enforcement or Program Official and Government Executive or Financial Official for your agency or organization, please see instructions below. LAW ENFORCEMENT EXECUTIVE/PROGRAM OFFICIAL This position will ultimately be responsible for the programmatic management of the award. Instructions for Law Enforcement Agencies: For law enforcement agencies, the Law Enforcement Executive is the highest ranking official in the jurisdiction (Chief of Police, Sheriff, or equivalent). Before this application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of Authorized Representative, and this individual must log in to JustGrants to review the application. Instructions for Non -Law Enforcement Agencies: For non -law enforcement agencies (e.g., institutions of higher education, school districts, private organizations, etc.), the Program Official is the highest-ranking official in the jurisdiction (e.g., executive director, chief executive officer, or equivalent). Please note that information for non -executive positions (e.g., clerks, trustees) is not acceptable. Before this application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of Authorized Representative, and this individual must log in to JustGrants to review the application. 8a. Title: Chief of Police 8b. First Name: Mike 8c. Last Name: Reynolds 8d. Phone: 479-587-3500 8e. Email Address: mreynolds@fayefteville-ar.gov GOVERNMENT EXECUTIVE/FINANCIAL OFFICIAL This position will ultimately be responsible for the financial management of the award. Instructions for Government Agencies: For law enforcement agencies, tins is the nignest-ranKmg government ottiaai witmn your junsaiction (e.g., Supenntenaent, Mayor, City Administrator, or equivalent). Before this application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of Authorized Representative, and this individual must log in to JustGrants to review the application. Instructions for Non -Government Agencies: For non -law enforcement agencies, this is the financial official who has the authority to apply for this award on behalf of the applicant agency (e.g., Chief Financial Officer, Treasurer, or equivalent). Please note that information for non -executive positions (e.g., clerks, trustees) is not acceptable. Before this application can be submitted, the Entity Administrator in JustGrants must invite this individual to apply for a JustGrants account with the role of Authorized Representative, and this Mayor 9b. First Name: Lioneld 9c. Last Name: Jordan 9d. Phone: 479-575-8331 9e. Email Address: mayor@fayefteville-ar.gov Instructions for Application Submitter Contact: Enter the application contact's name and contact information. 10a. Title: Support Services Manager 10b. First Name: Willie 10c. Last Name: Newman 10d. Phone: 479-587-3581 10e. Email Address: wnewman@fayefteville-ar.gov COPS HIRING PROGRAM OFFICER REQUEST Instructions: Please enter the actual number of sworn officers employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. 11a. Full -Time: 130 Instructions: Enter the Budgeted Sworn Force Strength for the date of application (the current fiscal year) below. The budgeted number of sworn officer positions is the number of sworn positions funded in your agency's budget, including funded but frozen positions, as well as state, Bureau of Indian Affairs, or locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. Do not include non - sworn personnel such as dispatch, court personnel, correctional officers, police technicians. For agencies with previous COPS -funded active awards, do not include in your budgeted force strength any COPS - funded officers whose salaries are currently being covered by the 36-months of COPS funding. Number of budgeted sworn officers as of the date of this application, using instructions above. 12a. Full -Time: 149 12b. Part -Time: 0 Instructions: Number of budgeted civilian positions as of the date of this application, using instructions above. 13a. Full -Time: 51 13b. Part -Time: Instructions: The following section will ask about the "population served" by your jurisdiction. The crime data you will enter in this application will be based on crimes occurring among the "actual population served". Population served counts must not be adjusted upward to account for daytime business/shopping visitors, highway traffic passing through a jurisdiction, nor should it include annual visitor totals. Parks and transit agencies should report average daily visitors/riders rather than annual totals. This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have their own law enforcement agency within your geographic boundaries. An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. 14. What is the actual population your department serves as the primary law enforcement entity? 93949 15. Enter the total population of the government entity applying for this award using the latest census estimate available at https:Hdata.census.gov. If the population of the entity applying for this award is not represented by census figures (e.g. colleges, specials agencies, school police departments), please indicate the size of the nopulation as of the latest available estimate. 93949 T 5a. mease expiam wny the "population servea- aitters from the popwation oT the government entity (Trom census figures or other estimates). [Please limit your response to a maximum of 125 words.] Instructions: Agencies should apply for the number of officer positions necessary to support their proposed community policing strategy. CHIP awards cover up to 75 percent of the entry-level salary and fringe benefits for each approved position up to a maximum of $125,000 total for each position over three years. Note: this is NOT $125,000 per year, it is $125,000 spread over three years for each position. There is a minimum 25 percent local cash match (cost share) requirement unless a waiver is approved. Any additional costs for higher than entry-level salaries and fringe benefits will be the responsibility of the recipient agency. Please keep in mind that there is a 12-month retention requirement for each officer position funded. See solicitation document for full details. The number of officers you request cannot exceed 20% of your agency's current actual sworn force, with a maximum of 50 officers for any agency. Agencies with fewer than 10 officers may request one officer. The COPS Office will fund as many positions as possible for successful applicants; however, the number of officer positions requested by an agency may be reduced based on the availability of funding and other programmatic considerations. 16. How many entry-level, full-time officer positions is your agency requesting in this application? 17. In question 11a, you entered your agency's actual full-time sworn force levels. Please confirm that you are not asking for more than the 20% cap. For example, if you have 1-9 officers on staff, request 1 COPS Office -funded officer. If you have 10-14 officers, you may request a maximum of 2 officers. If you have 50 officers, you may request a maximum of 10. I confirm, not asking for more than the 20% cap. IMPORTANT. Please ensure this number matches the number of sworn positions you requested in the detailed budget section of JustGrants. 18. Referencing the web -based budget in this solicitation, please indicate if there was an increase in sworn officer base salary in years 2 and 3. If so, indicate why (check all that apply). COLA Step Raises Yes Change in Benefit Costs Not Applicable Instructions: IMPORTANT. Next, your agency must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time of this application. Be mindful of your agency's ability to fill and retain the officer positions awarded, while following vour aaencv's established hiring policies and procedures. CHIP awards will be made for officer positions requested in each of the three hiring categories, and recipients are required to use awarded funds for the specific categories awarded. It is imperative that your agency understand that the COPS Office statutory nonsupplanting requirement mandates that award funds may only be used to supplement (increase) a recipient's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a recipient otherwise would have spent on officer positions if it had not received an award. This means that if your agency plans to: (a) Hire new officer positions (including filling existing vacancies that are no longer funded in your agency's budget): Your agency must hire these new additional positions on or after the official award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the award owner's manual. (b) Rehire officers who have been laid off by any jurisdiction as a result of state, local, or tribal budget reductions: Your agency must rehire the officers on or after the official award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in the solicitation documents. (c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or tribal budget reductions: Your agency must continue to fund the officers with its own funds from the award start date until the date of the scheduled lay-off (for example, if the CHP award start date is September 1 and the lay-offs are scheduled for November 1, then the CHP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off); identify the number and date(s) of the scheduled lay-off(s) in this application (see below); maintain documentation showing the date(s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting requirement as described in detail in the award owner's manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if CHP funds were not available, it may transfer the officers to the CHP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP award funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officer(s) regarding the date(s) of the lay-offs; or budget documents ordering departmental or jurisdiction -wide budget reductions. These records must be maintained with your agency's CHP award records during the award period and for a minimum of three years following the date of the submission of the final expenditure report in the event of an audit, monitoring, or other evaluation of your award compliance. If your agency's request is funded, your agency will have the opportunity after the award announcement to request an award modification to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating the dates of future scheduled lay-offs). Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget). 19a. Category A Request: Category B: Rehire officers laid off (from any jurisdiction) as a result of state or local budget reductions. 19b. Category B Request: Category C: Rehire officers scheduled to be laid off (at the time of the application) on a specific future date as a result of state or local budget reductions. 19c. Category C Request: Instructions: We also need some information about when the layoff of officers in this category is scheduled to occur. In the space below, please indicate when the officer(s) specified in this category are scheduled to be laid off. 20a. Number of Officers: 20b. Date these officers are scheduled to be laid off: 20c. Number of Officers: 20d. Date these officers are scheduled to be laid off: 20e. Number of Officers: 20f. Date these officers are scheduled to be laid off: 20g. Number of Officers: 20h. Date these officers are scheduled to be laid off: Since your agency plans to use CHIP funds to rehire officers who are currently scheduled to be laid off on a future date (under Category C above), please certify (by checking the appropriate boxes) to the following Certification: 21 a. My agency has and will maintain documentation showing the date(s) of the scheduled lay- offs) and demonstrating that the scheduled lay-off(s) is/are occurring for fiscal reasons that are unrelated to the availability or receipt of CHP award funds. 21 b. My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s) and will use CHIP funds to rehire these officers only on or after the scheduled date of the lay-off(s). 21 c. My agency recognizes that the CHIP program provides funding based on our entry-level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. Instructions: Although hiring military veterans as new hires is not an award requirement, applicants who commit to hiring or rehiring at least one military veteran will receive additional consideration for CHP funding. If your agency checks "yes" to the question below, your agency will be required to maintain documentation that it made every effort possible (consistent with your internal procedures and policies) to hire at least one military veteran. Under this solicitation, a military veteran is defined as a person who served in the active military, naval, or air service, and who was discharged or released there from under conditions other than dishonorable. 22. Does your agency commit to hire and/or rehire at least one military veteran as defined above for the officer position(s) you have requested? No 22a. If Yes, how many position(s)? 23. Is your agency requesting that all or some of the officer positions requested be deployed as school roam Irro nffirore /CR(1e17 Yes SRO Instructions: If your agency requests officers to be deployed as school resource officers (SRO), please do not request more officer positions than your agency can expect to deploy in this capacity. According to the COPS Office statute, a school resource officer is "a career law enforcement officer, with sworn authority, deployed in community -oriented policing, and assigned by the employing police department or agency to work in collaboration with schools and community -based organizations— (A) to address crime and disorder problems, gangs, and drug activities affecting or occurring in or around an elementary or secondary school; (B) to develop or expand crime prevention efforts for students; (C) to educate likely school -age victims in crime prevention and safety; (D) to develop or expand community justice initiatives for students; (E) to train students in conflict resolution, restorative justice, and crime awareness; (F) to assist in the identification of physical changes in the environment that may reduce crime in or around the school; and (G) to assist in developing school policy that addresses crime and to recommend procedural changes." 34 U,.S.C. 10389(4). There must be an increase in the level of community policing activities performed in and around primary or secondary schools in the agency's jurisdiction as a result of the award. The time commitment of the funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the award. The COPS Office recommends that an SRO have a minimum of three years of experience as a police officer. Because COPS Office funds must be used for entry level positions, you may deploy experienced police officers to serve as SROs and implement the community policing strategy after hiring the additional entry- level officers with COPS Office award funds. The COPS Office award funds must be used for the newly hired/rehired/scheduled to be laid off position and not that of the veteran/experienced officer. Recipients using CHIP funding to hire or deploy SROs into schools must submit to the COPS Office a signed memorandum of understanding (MOU) between the law enforcement agency and the school partner(s) before obligating or drawing down funds under this award. An MOU is not required at the time of application; however, if the law enforcement agency already has an MOU in place that is applicable to the partnership, the MOU can be uploaded as an attachment in the section of the application titled "MOUs and other Supporting Documents". The MOU must contain the following: the purpose of the MOU; clearly defined roles and responsibilities of the school district and the law enforcement agency focusing officers' roles on safety, information sharing, supervision responsibility; chain of command for the SRO; and signatures. If awarded, a recipient must submit an MOU to the COPS Office within 90 days from the date �L�...� �� iL� �...�-J ��-�L. •I�L�-.. 1�LL�- 1��1��_L�L.�� C LLB /'ILIA �...�-J ...:LL �..L �..L..-:��. �.- �_J SIIUWII UII LIIC dWd1U GUll9ldLUId LUly IGlldl. 1111PIU111WILd UUll VI LIIC Urlr- dWdlU WIL11UUl SUUI111S5IUll dllU acceptance of the required MOU may result in expenditures not being reimbursed by the COPS Office and/or award de -obligation. 23a. If Yes, how many of your requested positions in this application will be deployed as school resource officers (SROs)? 2 23b. If Yes, has your agency reviewed principles presented in the SRO Guiding Principles document? Yes 24. For tribal applicants in Alaska only: Check the box below if you are requesting funds for an entry-level career law enforcement Village Police Officer or entry-level career law enforcement Tribal Police Officer. false Instructions: The following questions will help Congress and the U.S. Department of Justice identify potential gaps in training, as well as eligibility for priority consideration, if applicable. On average how many hours of IN-SERVICE (non -recruit) training (e.g. FTO, continuing professional education, roll call, standard) are required annually for each of your agency's officers/deputies in the following categories (if none, please indicate 0 hours)? 25. Use of force (hours): 26. De-escalation of conflict (hours): 12 27. Evidence -based cultural sensitivity training (hours): 28. Racial and ethnic bias that includes elements of Implicit/unconscious bias (hours): 29. Gender bias in response to domestic violence and sexual assault (hours): 30. Bias towards lesbian, gay, bisexual, and transgender (LGBT) individuals (hours): 31. Community engagement (e.g., community policing and problem solving) (hours): 32. Does your agency administer a police training academy? No Instructions: How many total hours of basic/recruit ACADEMY training are required for each of your agency's officer/deputy recruits in the following categories (if none, please indicate 0 hours)? 33. Use of force (hours): 144 34. De-escalation of conflict (hours): 60 35. Evidence -based cultural sensitivity training (hours): 16 36. Racial and ethnic bias that includes elements of implicit/unconscious bias (hours): 37. Gender bias in response to domestic violence and sexual assault (hours): 38. Bias towards lesbian, gay, bisexual, and transgender (LGBT) individuals (hours): 8 39. Community engagement (e.g., community policing and problem solving) (hours): 24 LAW ENFORCEMENT AND COMMUNITY POLICING STRATEGY SECTION 1 Instructions for Community Policing Strategy: COPS Office funding must be used to reorient the mission and activities of law enforcement agencies through initiating community policing or enhancing their involvement in community policing with the officers hired under this award program or an equal number of experienced officers who have been redeployed to implement this plan after hiring the entry-level COPS Office -funded officers. If awarded funds, your narrative responses in the text boxes below will constitute your agency's community policing strategy under this award. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this strategy. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving, and community policing implementation tools. Please note that the COPS Office recognizes that your COPS Office -funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry-level COPS Office funded officers) will engage in a variety of community policing activities and strategies, including participating in some or all aspects of your identified community policing strategy. Your community -policing strategy may be influenced and impacted by others within and outside of your organization, as this is considered beneficial to your community policing efforts. At any time during your award period, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the award that are detailed in this application and (2) how the award funds and award -funded officers (or an equal number of redeployed veteran officers) were specifically used to enhance (increase) or initiate community policing activities according to your community policing strategy contained in this application. Community policing needs may change during the life of your award. Minor changes to this strategy may be made without prior approval of the COPS Office; however, the recipient will be required to report on progress or changes to the community policing strategy (if any) through the required performance reports. If your agency's community policing strategy changes significantly, you must submit those changes to the COPS Office for approval. Changes are significant if they deviate from the specific crime problems originally identified and approved in the community policing strategy submitted with the application. In some cases, in reviewing performance reports, the COPS Office may identify significant changes in community policing strategies that require explanation and request for approval. Applicants that choose problem areas that receive additional priority consideration will not be able to change from these problem/focus areas if awarded CHP funding. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Please refer to the COPS Office web site (https://cops.usdoj.gov) for further information regarding this definition. Community policing is a philosophy that promotes organizational strategies that support the systematic use of partnerships and problem solving techniques to proactively address the immediate conditions that give rise to public safety issues, such as violent crime, non-violent crime, and fear of crime. The COPS Office has developed the following list of primary sub -elements of community policing. Please refer to the COPS Office Community Policing Defined publication for further information regarding these sub - elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. Other Government Agencies Community Members/Groups Non-Profits/Service Providers Private Businesses Media Organizational Transformation: The alignment of organizational management, structure, personnel, and information systems to support community partnerships and proactive problem - solving efforts. Agency Management Climate and culture Leadership Labor relations Decision -making Strategic planning Policies Organizational evaluations Transparency Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision/evaluations Training Information Systems (Technology) Communication/access to data Quality and accuracy of data Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning: Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem -solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) Instructions for Current Organizational Commitment to Community Policing: For each of the following statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem -solving activities. (Check all that apply.) 40. The agency mission statement, vision, or goals includes references to: Community Partnerships Yes Problem Solving Yes 41. The agency strategic plan includes specific goals or objectives relating to: Community Partnerships Yes Problem Solving vow 42. The aqencv recruitment, selection and hirinq processes include elements relating to: Community Partnerships Yes Problem Solving Yes 43. Performance evaluations of line officers assess performance in: Community Partnerships Yes Problem Solving Yes 44. Line officers receive regular (at least once every two years) training in: Community Partnerships Yes Problem Solving Yes 45. Which of the following internal management practices does your agency currently employ? (check all that apply) Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens. Yes Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic clustering of crime and disorder. Yes Early Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable work conduct. Yes None of the above. AR 1Nhirh of fha fnllnuinn rin vni i rrn inf/manci ira fn anni iallu accacc vni it ananrv'c nrarall narfnrmnnra? .,, ,..,, ...,,,y ..., y..........,,, ,,,. u�,,,, ,,, ,,,,,, ,, ,,y y ..y..,,.,y N. ,,..,,,,�,,... , (check all that apply) Response times Yes Problem solving outcomes Department employee satisfaction Yes Reduction of crime in identified hot spots Yes Social disorder/nuisance problems (e.g., graffiti, panhandling, loitering) Satisfaction with police services Yes Fear of crime Victimization (i.e, non -reported crime) Community meetings held/attended Yes Use of force incidents Yes Meeting the priorities as identified in your agency strategic plan My agency does not conduct annual assessments of overall performance 47. Through which of the following does your agency routinely share information with community members? (check all that apply) Neighborhood, beat, and/or school meetings Yes Local media outlets Yes Agency newsletter Neighborhood newsletters Agency website Yes Social networking (Blogs, Twitter feeds, Facebook pages, etc.) Yes Citizen alert system (telephone, email, text, etc.) Yes Citizen alert system that is geographically targeted, based on updated hot spots Yes Public access television/radio Yes Community organization board membership Public forums with chief/sheriff/command staff Posters, billboards, flyers Yes None of the above 48. Through which of the following ways does your agency formally involve community members in influencing agency practices and operations? (check all that apply) Citizen police academies Yes Volunteer activities Auxiliary police programs Civilian review boards (i.e. disciplinary review boards) Citizen advisory groups (i.e. informal advisory function) Yes Involvement in hiring decisions (interview panels, selection boards, etc.) Yes Involvement in contributing to annual line officer performance reviews Representation on promotional boards Yes Participation in accountability and performance reporting and tracking meetings Participation in complaint resolution process (formal mediation, disciplinary boards, etc.) None of the above Instructions for Proposed Community Policing Strategy: Problem Solving and Partnerships COPS Office awards must be used to initiate or enhance community policing activities with either the newly hired officers funded by this award program or an equivalent number of veteran officers who are redeployed to implement this community policing strategy after hiring the additional entry-level officers with COPS Office award funds. In this section, you will be asked to identify the crime and disorder problem or a focus area and the partners to be engaged through your requested COPS Office funding. Identifying the specific problem/focus area and partnerships that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS Office funding under this program and to ensure that ultimately the additional award -funded officers (or equivalent number of redeployed veteran officers) will initiate or enhance your agency's capacity to implement community policing strategies and approaches. Using the following list, select a problem/focus area that will be addressed by the officer(s) requested in this application. Please choose the option that best fits your problem area. You may only select one problem/focus area to address through this award funding. When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem and accordingly describe it in precise, specific terms (e.g. "robbery of retail establishments", rather than just "robbery"). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets/victims, and how these come together in time and space. Additional consideration will be given to applicants who propose a community -based approach to one of the four following problem/ focus areas. Applicants who choose one of the community policing problems or priority focus areas listed here must devote 100% of their funded positions to that focus area and will not be allowed to change their choice once the award has been issued. Building Legitimacy and Trust — Applicant will deploy officers to partner and engage community stakeholders including residents, businesses, and faith -based organizations to prioritize and collectively strengthen a community's response to crime and criminal activity, and focus on enhancing and maintaining community trust and legitimacy between law enforcement and the communities they serve — to include building trust in immigrant communities. Efforts could include deploying or redeploying officers to support officer recruitment and retention efforts, with an emnhasis on nromotino diversitv. Violent Crime/Gun Violence — Annlicant will emnlov community nolicino strategies to address a range of violent crime problems. Community -based approaches to combatting gun violence that build trust in underserved communities suffering from high incidents of gun crime will receive additional consideration. Applicants requesting additional consideration for gun violence issues will be asked to describe their holistic, community -based approach. Applicants may wish to review the COPS Office web page on Community Violence Interventions for ideas on strategies. Combating Hate and Domestic Extremism — Applicant will focus on community -based strategies that combat bias -motivated acts of violence that divide our communities, intimidate our most vulnerable citizens, and erode trust in the rule of law. Police -based Response to Persons in Crisis — Applicant will focus on deploying officers in crisis intervention teams, participating in crisis intervention teams, improving response and interaction with persons in crisis — to include efforts focused on the education, prevention, addiction and interventions related to the abuse of opioids and other substances in communities. 49. Problem/Focus Area LE_CPStPSPLegitTrust 49a. Describe the problem/focus area you have selected above (i.e. location, severity, type of crime [if applicable], impact of issue on community). [Please limit your response to a maximum of 125 words.] In 2002, the Fayetteville Police Department had eight (8) School Resource Officers (SROs) covering six (6) schools. That number was reduced to two (2) during the later 2000s. In 2013, we obtained a COPS Hiring grant for three (3) additional officers for a total of five (5) SROs. During the 2019 fiscal year, we were able to add one (1) sergeant and one (1) officer to our SRO Program for a total of seven (7) SROs. Adding two (2) SROs through the FY23 COPS Hiring Program would result in nine (9) SROs and get us just above our 2002 SRO coverage within our public school system. The number of schools and our student population has significantly increased in the last 20 years. The two (2) SROs requested within this grant application would reduce the burden of police related calls within our middle and junior high schools. Our SROs are true model of the community policing concept. SROs are able to reach a student population that is underserved and are able to breakdown stereotypical barriers that young people have about police officers. One a level of trust is established, crimes that often go unreported will not be addressed. 49b. Please include the number of aggravated assaults with a firearm that occurred in your jurisdiction during the last calendar year (2022). Please include the number of reported shootings that occurred in your jurisdiction during the last two years (2021 and 2022). 49c. Number of Reported Shootings (2022): Fayetteville Public Schools 49d. Number of Reported Shootings (2021): 49e. Please also describe how you will address this issue using a holistic, community -based approach that builds trust in underserved communities suffering from high incidents of gun crime. Applicants may review the COPS Office web page on Community Violence Interventions for ideas on strategies. [Please limit your response to a maximum of 250 words.] 50. Which of the following information sources did you use to prioritize this problem/focus area as a problem/focus area to address through this award program (check all that apply): Police department data (e.g. police reports, calls for service, crime data, citizen complaints) Yes Agency personnel (e.g. officer feedback, command staff priorities) Yes Other local non -law enforcement aovernment aaencv data Yes Community based organizations (e.g. faith based, non -profits, social service providers) Yes Local businesses Individual community members/community meetings Community survey Local government officials Yes None of the above 51. If awarded funds, my agency will improve our understanding of this problem/focus area by examining (check all that apply): Routinely collected law enforcement data/information related to the problem (e.g. arrest, incident reports, calls for service) Yes The location and/or time aspects of the problem/focus area (e.g. mapping) Yes The conditions and environmental factors related to the problem/focus area Yes The strengths and limitations of current responses to the problem/focus area Yes Non -law enforcement data/information related to the problem/focus area (e.g. insurance crash data, other government agency data, census data, survey data) Existing research and best practices related to the problem/focus area Yes Data/information from the community related to the problem/focus area (e.g. resident associations, business groups, non-profit community service organizations) Yes Information about offenders contributing to the problem/focus area (e.g. offender interview, arrest records) Yes Information about victims affected by the problem/focus area (e.g. crime reports, victim interviews) Yes Strengths and weaknesses of previous responses to the problem/focus area Yes None of the above 52. If awarded funds, my agency will use the following information sources to assess our response to this problem/focus area to determine whether the response was implemented and achieved the desired outcomes (check all that apply): Routinely collected law enforcement data/information related to the problem/focus area (e.g. arrests, incident reports, calls for service) Yes Data/information regarding whether the response was implemented as planned Yes Police data collected for this specific problem/focus area (e.g. problem -specific surveys, field interview contact cards) Yes Non -police data/information related to the problem/focus area(e.g. insurance crash data, other government agency data, census data, survey data) Data/information from the community related to the problem/focus area (e.g. resident associations, business groups, non-profit community service organizations) Information about offenders contributing to the problem/focus area (e.g. offender interview, arrest records, probation/parole data) Yes Information about victims and/or stake holders affected by the problem/focus area (e.g. crime reports, victim interviews) Yes None of the above 53. To the best of your ability at this time, please select from the below list what your primary goals are in responding to your selected problem/focus area (select up to 3): Reducing the number of incidents Yes Increasing public trust in your agency Yes Reducing the seriousness of the incidents or the amount of harm Yes Reducing the number of victims and repeat victims Yes Reducing the number of offenders and repeat offenders Yes Getting other agencies and stake holders to assume responsibility for the problem/focus area Improving the response to the problem/focus area (i.e. more comprehensive and coordinated way of dealing with the problem/focus area, providing better services to victims, or greater efficiency in dealing with the problem/focus area) Improving citizen perceptions of the problem/focus area Yes None of the above 54. An important part of a comprehensive community policing strategy is the formation of partnerships, such as working with other public agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency and the award funded officers (or an equivalent number of redeployed veteran officers) initiate or enhance a partnership with an external group/organization to develop responses to this problem/focus area? ICJ 54a. If yes, how many external groups/organizations will your agency initiate or enhance a partnership with to develop responses to this problem/focus area? Name the most important external groups/organizations that your agency will initiate or enhance a partnership with to develop responses to this problem/focus area (maximum of three partners). Note: you may attach optional letters of this support from any or all of these prospective partners in the section titled Memoranda of Understanding (MOU) and Other Supportive Documents. You will be limited to listing no more than three partners per public safety problem/focus area. 55. Partner Name1: Fayetteville Public Schools 55a. For this partner, please indicate the statement that best characterizes this partner: Local educational institution (schools/colleges/universities) 56. Partner Name2: 56a. For this partner, please indicate the statement that best characterizes this partner: 57. Partner Name3: 57a. For this partner, please indicate the statement that best characterizes this partner: LAW ENFORCEMENT AND COMMUNITY POLICING STRATEGY SECTION 2 Instructions for Proposed Community Policing Strategy: Organizational Transformation COPS Office awards must be used to initiate or enhance community policing activities. In this section, you will be asked to identify the organizational change(s) that your agency plans to focus on through your requested COPS Office funding. Identifying the specific organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS Office funding under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing approaches. If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no more than 2 internal changes to personnel management that will be addressed with these award funds.) 58. Flexibility in officer shift assignments to facilitate addressing specific problems. true 58a. Please explain. The addition of two SROs will greatly enhance our ability to provide police service to schools in the Fayetteville Public Schools District that currently have no police or security personnel in place. If awarded this grant, the Fayetteville Police Department will have the ability to assign an officer to schools that have never had the opportunity to have an officer present during the school day. Currently, one SRO responds to calls for service for several schools. An additional officer awarded under this grant would double our assigned officers to these underserved schools. The school day at Fayetteville High School, a school with an estimated enrollment of 3,000, spans more than 9 hours. Traditionally, the school experiences more problems and issues requiring SRO assistance at the beginning and at the end of the school day. It is difficult to cover all the hours needed without incurring overtime expenses. If awarded, the grant will allow the Fayetteville Police Department to assign one additional officer to the high school to ensure adequate police coverage durina the peak activitv. 59. Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens. true 59a. Please explain. These two SROs would be assigned to work at underserved schools. They would interact with students, staff, parents, and community leaders at school functions and community events. They would also be used for community policing projects during the summer when school is on summer break. Some of the events they will cover are neighborhood meetings and events, youth citizen police academies, graffiti removal, and child safety seat installations. These officers will also teach classes at the local Boys and Girls Club and complete Crime Prevention Through Environmental Design (CPTED) security surveys at local businesses, churches, schools, and multi -family housing. 60. Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement. false 60a. Please explain. 61. In-service training for officers on basic and advanced community policing principles. false 61a. Please explain. 62. Field training officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills. false 62a. Please explain. 63. Measure and include non -enforcement proactive community engagement efforts as part of officer performance evaluations. false 63a. Please explain. 64. Provide de-escalation training to sworn personnel and promote de-escalation as an important strategy to diffuse potentially volatile situations. false 64a. Please explain. 65. Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct. false 65a. Please explain. 66. Career development and/or promotional processes (i.e. sergeant exams) that reinforce problem solving and community engagement. false 66a. Please explain. 67. Implement specific programs to improve the safety and wellness of personnel throughout your organization. false 67a. Please explain. 68. None of the above. false 69. If awarded funds, in addition to the internal changes proposed above, will your agency initiate or enhance screening and counseling programs to identify and prevent the radicalization of applicants and personnel who endorse violent and hateful extremist movements? No 69a. If Yes, please explain. If awarded funds, will your agency initiate or enhance any of the following internal changes to agency management? (Select up to 2 internal changes to agency management that will be addressed with these award funds.) 70. Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities. false 70a. Please explain. 71. Organizational performance measurement systems that include community policing metrics, and false 71a. Please explain. 72. Technology systems that provide officers, analysts, and the community better and more timely access to data and information. false 72a. Please explain. 73. Mediation strategies to resolve citizen complaints. false 73a. Please explain. 74. Collection, analysis, and use of crime data and information in support of problem -solving goals. true 74a. Please explain. We will enhance usage of software with crime mapping and data analysis ability. The data collected will be sent to patrol supervisors, criminal investigators, and SROs to increase efficiency in detecting and responding to crime and traffic related problems. Administrative personnel will encourage community policing goals on a departmental level. 75. Formal accreditation process. true 75a. Please explain. These grant funds, if awarded, will enhance the Department's ability to maintain standards for our accreditation through the Commission on Accreditation for Law Enforcement Agencies (CALEA). The increased SRO staffing will help us be more proactive with juvenile crime prevention. 76. System to capture and track problem solving and partnership efforts and activities. false 76a. Please explain. 77. An organizational assessment of community policing. false 77a. Please explain. 78. None of the above. false 79. Did your agency consult with any of the following groups/organizations on the development of this community policing strategy? (check all that apply) Local government agencies (non -law enforcement, e.g. probation/parole, parks and recreation, code enforcement) Yes Community based organizations (e.g. faith based, community redevelopment groups, social service providers, resident associations) Yes Businesses operating in the community Yes Tribal law enforcement agencies (outside your jurisdiction) Other Federal, state, or local law enforcement agencies Multi jurisdictional or regional task forces/partnerships Local educational institutions (schools/colleges/universities) Yes Local government officials Yes Individual stakeholders residing, working or with an interest in the community and/or problem Yes None of the above Yes 80. To what extent are there related governmental and/or community initiatives that complement your agency's proposed community policing strategy? There are a moderate number of related initiatives 81. To what extent is there community support in your jurisdiction for implementing the proposed community policing strategy? High level of support 82. If awarded funds, to what extent will the community policing strategy impact the other components of the criminal justice system in your jurisdiction? Potentially increased impact COMMUNITY POLICING - PROBLEM AREA NARRATIVE 83. Describe how your agency will use award funds to address the problem/focus area you selected in Section 4, Question 49. Describe your approach, including a long-term strategy and detailed implementation plan that reflects consultation with community groups and appropriate private and public agencies. Explain how the grant will be utilized to reorient your law enforcement agency's mission toward community -oriented policing or enhance its involvement in or commitment to community -oriented policing. [Please limit your response to a maximum of 500 words.] Community Policing is at the heart of our organization. In 2022, the Fayetteville Police Department Community Policing (COP) Division hosted approximately 200 community events. Most events were geared toward educating the community. We expect to host in excess of 200 community events in 2023. We believe through education and inclusion, we can combat crimes in our city. The COP is comprised of specially trained officers whose focus is presenting information to media ourlets, neighborhood associations, social media platforms, businesses, churches, and other groups. These presentations can include information on safety, crime prevention, drug abuse, gun crimes and numerous other topics. The COP Division has had recent success with community engagement by partnering with our local food pantry and delivering food baskets to an apartment complex in an area identified as a hot spot for shooting and violent crime. The calls for service in this area have noticeably decreased as this outreach continues. Our Community Oriented Policing Division will be tasked with the following: 1. The COP Division, with the partnership of local stake holders, will create community outreach events in high crime areas as well as youth centers to help educate the community on violent crime and gun violence, 2. The COP Division will create curriculum for local business owners, specifically apartment complexes and hotel/motels to educate employees on how to identify possible criminal activity and what to do when it is identified, and 3. The COP Division will run an educational campaign using the Fayetteville Police Department's very robust following on social media to educate followers on the dangers of violent crimes. DATA COLLECTION AND REPORTING 84. Does your agency collect data on the number of officer suicides in your agency? Yes 84a. In the past 12 months, how many officer suicides have you recorded in your agency? 85. Does your agency have a suicide prevention training program? Yes 86. Does your agency track officers that have been exposed to 'critical incidents' such as murder, suicide, and domestic violence? Yes 87. Does your community experience high rates of youth suicide (For the purposes of this question, high is defined as 10 suicides per 100,000 residents aged 10-19)? 11n 88. Does your law enforcement agency have a written policy that requires new officers/deputies to reside . 44.in 44.n :.... •Jiniin.. 44. n.• nn..•n7 No 89. Does your law enforcement agency have a written policy that encourages new or existing officers to relocate to areas characterized by fragmented relationships between police and residents of the community, or where there are high incidents of crime? No 89a. Check all that apply: Reimbursed for moving expenses Sign -on bonus Consideration for choice of shift or district Other — Please specify Other 90. Using UCR crime definitions, does your agency regularly (i.e., daily, weekly, monthly, or quarterly) post crime data on a publicly accessible website? Yes 90a. If yes, please provide the website address: hftps://www.fayefteville-ar.gov/3797/Weekly-Summary-Reports Instructions: To support Executive Order 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, the following questions will help the U.S. Department of Justice determine eligibility for priority consideration, if applicable, and identify potential gaps in training and technical assistance. 91. Does your agency collect and report data on law enforcement use of force to the FBI's National Use - of -Force Data Collection (including deaths in custody incident to an official use of force)? Yes 92. Does your agency collect and report data on officer suicides to the FBI's Law Enforcement Suicide Data Collection? Yes 93. Does your agency collect and report data on officers killed and assaulted to the FBI's Law C nfnrnmm�n4 r%fF.— VillnA —A Acco..l# A rl.f. (`nlln finn7 Yes 94. Does your agency prohibit the use of chokeholds and carotid restraints except in those situations where the use of deadly force is authorized by law? Yes 95. Does your agency limit the use of unannounced entries, often referred to as "no knock entries," except where knocking and announcing an officer's presence would create an imminent threat of physical violence to the officer and/or another person? Yes 96. Does your agency possess and use any of the following military equipment obtained via property transfer contracts or grants with the Federal government acquired through property transfers or purchases with federal funds or from federal agencies or contractors? Applicable military equipment includes: (i) firearms of .50 or greater caliber; (ii) ammunition of .50 or greater caliber; (iii) firearm silencers, as defined in 18 U.S.C. 921(a)(24); (iv) bayonets; (v) grenade launchers; (vi) grenades (including stun and flash - bang); (vii) explosives (except for explosives and percussion actuated non -electric disruptors used for accredited bomb squads and explosive detection canine training); (viii) any vehicles that do not have a commercial application, including all tracked and armored vehicles (except for vehicles used exclusively for disaster -related emergencies; active shooter scenarios; hostage or other search and rescue operations; or anti -terrorism preparedness, protection, prevention, response, recovery, or relief); (ix) weaponized drones and weapons systems covered by DOD Directive 3000.09 of November 21, 2012, as amended (Autonomy in Weapon Systems); (x) aircraft that are combat -configured or combat -coded, have no established commercial flight application, or have no application for disaster -related emergencies; active shooter scenarios; hostage or other search and rescue operations; or antiterrorism preparedness, protection, prevention, response, recovery, or relief; and (A) long-range acoustic devices that do not have a commercial application. No DUPLICATION OF FUNDING 97. Do you have any current, active non -COPS Office award with any other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds) that supports the same or similar activities or services as being proposed in this COPS Office application? No 97a. If Yes, for each potentially duplicative non -COPS Office award, provide the following detailed information: name of federal awarding agency, or state agency for subawarded federal funding; award number; program name; award start and end dates; award amount; and description of how this project differs from the application for COPS Office funding. 98. Do you have any pending non -COPS Office grant applications with any other federal funding source (e.g., direct federal funding or indirect federal funding through state subawarded federal funds)that support the same or similar activities or services as being proposed in this COPS Office application? No nn_ ac %i__ r_- ___� __a_.-a:_n.. �.._r__a:.._ ___ n^nn ^rr.__ _-__a ___r__a:__ ..-_.:�_ ate_ Sod. a TC', LUX UdUll PULUIRldily UUP11L;dL1VC 11U11-UUr-0 U11RA! 91MIl "dPP1K;dl1U11, NlUvwe UM wuuwuly detailed information: application number (if known); program name; project length; total requested amount; items requested; and describe how this project differs from the application for COPS Office FISCAL HEALTH AND UCR/NIBRS DATA NEED FOR FEDERAL ASSISTANCE 99. All applicants are required to explain their inability to address the need for this award without federal assistance. Please do so in the space below. [Please limit your response to a maximum of 500 words.] A review of SRO activity and the Arkansas School Safety Commission Report has resulted in the need and recommendation for at least .2 additional SROs assigned to the Fayetteville Public Schools; however, there are currently no local funding sources available for this expansion. The Fayetteville Police Department has demonstrated its' ability to use CHP grant funds to sustain long-term SRO positions as demonstrated with the use of our 2013 CHP funds. It is our intent to use a majority of CHP funds in the first grant year to ease our local financial burden, and incrementally increasing local funding sources over three years to permanently sustain these SRO positions in year 4 and beyond. Without these grant funds, our SRO Program will not expand to meet our identified needs with the foreseeable future. Please refer to the U.S. Census Bureau's, Historical County Level Poverty Estimates Tool. This Excel - based tool accesses county -level poverty rates from the 1960-2000 Decennial Census as well as estimates from 2010 based on 5-year data from the ACS. Please enter your county's poverty rate for 1990, 2000, and 2010. If your agency does not service counties, please enter the state average. All figures must be rounded to the nearest whole percent. 100. Does your law enforcement agency service a county that has had 20 percent or more of its population living in poverty over the past 30 years? No Please enter your county's poverty rate for 1990, 2000, and 2010. If your agency does not service counties, please enter the state average. All figures must be rounded to the nearest whole percent. 100a. Poverty Rate (1990): 100b. Poverty Rate (2000): 100c. Poverty Rate (2010): FISCAL HEALTH Instructions: Enter your law enforcement agency's total operating budget for the current AND the previous fiscal year. Note this is the operating budget that your locality sets aside specifically for law enforcement and does not include other city/county/state services. The operating budget generally includes salaries as well as operations. Please note: All figures must be rounded to the nearest whole dollar, 101. CURRENT FISCAL YEAR: 21652772 102. PREVIOUS FISCAL YEAR: 20541395 Instructions: The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. Please go to the U.S. Census Bureau (https://data.census.gov) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable." Please note: All figures must be rounded to the nearest whole percent. 103. Percentage of individuals in poverty %: 18 103a. Not Applicable false Instructions: The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website(http://www.bis.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable". Please note: All figures must be rounded to the nearest whole percent. 104. Percentage (%) unemployed for October 2022: 104a. Not Applicable. false 105. Since January 1, 2023, has your agency taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement services)? No Instructions: If your agency has faced an unanticipated catastrophic event that had a significant impact on the delivery of law enforcement services or have experienced an unusually large increase in the number of homicides in the past year, please check the box below. Examples of unanticipated catastrophic events includes mass shootings, terrorist attacks, natural disasters, or other events leading to mass casualties that would not necessarily be reflected in the UCR/NBIRS crime statistics previously reported. Please note that if your jurisdiction is faced with an unanticipated catastrophic event (e.g., mass shooting, terrorist attack, other mass casualty event) after submission of this application, but before the application closing date, you should contact the COPS Office immediately at 800-421-6770 to update your application to include this information. 106. If your agency experienced a major disaster or catastrophic event in the time period from January 1, 2022 to present, check this box. false Please describe the major disaster or catastrophic event and include the following bulleted information. Description of event (including number of casualties) Type of event (major disaster, mass shooting, bombing, etc.) Impact of the event on delivery of law enforcement services Duration of the event (how long will law enforcement services be impacted by the event until recovery) Law enforcement response and recovery efforts 106a. Please specify: (Please limit your response to a maximum of 125 words) CRIME DATA Instructions: Using UCR/NIBRS crime definitions, enter the actual number of incidents reported to your agency in the previous two calendar years (2022 and 2021) for the following crime types. Note that only those incidents for which your agency had primary response authority should be provided. Please enter 0 (zero) to indicate no incidents in a particular year/type. Do not enter N/A if no incidents were reported -- enter 0 (zero). Do not enter N/A if data is not available — enter an estimate based on historical data. 107. Criminal Homicide (2022): 3 108. Criminal Homicide (2021): 5 109. Forcible Rape (2022): 78 110. Forcible Rape (2021): 88 111. Robbery (2022): 41 112. Robbery (2021): 70 113. Burglary (2022): 362 114. Burglary (2021): 400 115. Aqqravated Assault (2022): 352 116. Aggravated Assault (2021): 393 117. Motor Vehicle Theft (2022): 400 118. Motor Vehicle Theft (2021): 610 119. Larceny (except motor vehicle theft) (2022): 3224 120. Larceny (except motor vehicle theft) (2021): 3581 121. If awarded funds, will your agency commit to regularly collecting, analyzing, and reporting incidents of hate crimes to the FBI as part of their annual Uniform Crime Reporting/NIBRS reporting? Yes Instructions: Agency Profile Questions (these questions are for informational purposes only and will not be scored). 122. Does your agency have a wellness policy or program for officers? Yes 122a. If yes, which groups does it cover: (check all that apply) Sworn Officers/Deputies Yes Civilian Staff Yes Retired Officers/Deputies Retired Staff Correctional Office rs/Staff Family Members/Significant Others Yes Other 123. Does your agency report crime data to the National Incident -Based Reporting System (NIBRS)? Yes 124. Does your agency utilize the National Integrated Ballistic Information Network (NIBIN)? No 125. Does your agency have a dedicated or specific investigator to investigate reported hate crimes, or a unit dedicated to investigating bias-motived incidents/hate crimes? No CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Instructions for the Continuation of Project after Federal Funding Ends: Applicants must plan to retain all sworn officer positions awarded under your COPS Office hiring award for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained COPS Office -funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of award funding, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the award. These additional position(s) must be retained using state, local, or other nonfederal funding only. The retention period may begin during the five-year period of performance of the award and may extend beyond the end date of the award. You may not use funds awarded by other federal awards to cover the costs of retention. At the time of award application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the award. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your award compliance. Please refer to the frequently asked questions on retention which can be found here hftps:Hcops.usdoj.gov/chp. Note: Agencies that do not plan to retain all the positions awarded under this award are ineligible to receive CHP funding. 126. Will your agency plan to retain any additional positions awarded under this award for a minimum of 12 months at the conclusion of federal funding for each position? Yes 126a. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply) General funds Yes Raise bond/tax issue Private sources/donations Nonfederal asset forfeiture funds (subject to approval from the state or local oversight agency) Fundraising efforts State, local, or other nonfederal award funding Other 126b. If other, please provide a brief description of the source(s) of funding. (Please limit your response to a maximum of 125 words) 127. If your agency received CHP funding prior to October 1, 2018, please certify that your agency has or is retaining any CHP-funded officers for the required 12 month retention period. Has or Is Retaining OFFICIAL PARTNER(S) CONTACT INFORMATION Instructions: An official "partner' under the award may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the award. Partner 1 128a. Title: Assistant Superintendent 128b. First Name: Megan 128c. Last Name: Duncan 128d. Name of Partner Agency (e.g., Smithville Community Center): Fayetteville Public Schools 128e. Type of Partner Agency (e.g., School District): School District 128f. Street1: 1000 West Bulldog Blvd 128g. Street2: 128h. City: Fayetteville 128i. State: AR 128j. Zip/Postal Code: 2701 128k. Phone: 479-444-3000 1281. Email Address: megan.duncan@g.fayar.net Partner 2 129a. Title: 129b. First Name: 129c. Last Name: 129d. Name of Partner Agency (e.g., Smithville Community Center): 129e. Type of Partner Agency (e.g., School District): 129f. Street1: 129g. Street2: 129h. City: 1291. State: 129j. Zip/Postal Code: 129k. Phone: 1291. Email Address: Partner 3 130a. Title: 130b. First Name: 130c. Last Name: 130d. Name of Partner Agency (e.g., Smithville Community Center): 130e. Type of Partner Agency (e.g., School District): 130f. Street1: 130g. Street2: 130h. City: 1301. State: 130j. Zip/Postal Code: 130k. Phone: 1301. Email Address: 28 CFR PART 23 (CRIMINAL INTELLIGENCE) REVIEWS AND CERTIFICATIONS Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems: If your agency is requesting COPS Office funds for equipment or technology that will be used to operate an interjurisdictional criminal intelligence system that receives, stores, analyzes, exchanges, or disseminates data regarding ongoing criminal activities, you must agree to comply with the operating principles at 28 C.F.R Part 23. If you are requesting COPS Office funds to operate a single agency database (or other unrelated forms of technology) and will not share criminal intelligence data with other 131. Please check one of the following, as applicable to your agency's intended use of COPS Office funds: No, my agency will not use these COPS Office funds (if awarded) to operate an interjurisdictional criminal intelligence system. CERTIFICATION OF REVIEW AND REPRESENTATION 132. By checking the box, the applicant indicates he or she understands that the signatures of the Law Enforcement Executive /Program Official, Government Executive / Financial Official, and the Person Submitting this Application on the Reviews and Certifications represent to the COPS Office that: 1. the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Office Grant Application Resource Guide, the COPS Office award owner's manual, the DOJ Grants Financial Guide, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; 2. the applicant understands that as a general rule COPS Office funding may not be used for the same item or service funded through another funding source; and 3. the applicant and any required or identified official partner(s) listed in this application mutually agreed to this partnership prior to submission. true 133. By checking the box, the applicant indicates he or she provide a certification that: 1. the programs to be funded by the grant meet all the requirements of the COPS Office statute (34 U.S.C. § 10381, et seq.); 2. all the information contained in the application is correct; and 3. the applicant will comply with all provisions of the COPS Office statute (34 U.S.C. § 10381, et seq.) and all other applicable Federal laws. true ACKNOWLEDGEMENT OF ELECTRONIC SIGNATURE 134. By checking the box, the applicant indicates that he or she understands that the use of typed names in this application and the required forms, including the Assurances, Certifications, and Disclosure of Lobbying Activities form, constitute electronic signatures and that the electronic signatures are the legal equivalent of handwritten signatures. I understand. true Proposal Narrative Budget and Associated Documentation Budget Summary Budget Category Sworn Officer Positions Civilian or Non -Sworn Personnel Travel Equipment Supplies SubAwards Procurement Contracts Other Costs Indirect Costs Total Project Costs Federal Funds: Match Amount: Program Income: Local Match Details Local Match Progression Table Total Cost $448,844.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $448,844.00 $250,000.00 $198,844.00 $0.00 55.70% 44.30% 0.00% As part of the local match requirement for the COPS Hiring Program, grantees must assume a progressively larger share of the cost of the grant with local funds over the three-year grant period. This means that your local match must increase each year, while the federal share must decrease. Please project in the chart below how your agency plans to assume a progressively larger share of the grant cost during each year of the program. The chart is only a projection of your plans. While your agency may deviate from these specific projects during the grant period, it must still ensure that the federal share decreases and the local share increases. Year 1 Year 2 Year 3 Local Match $10,684 $59,614 $128,546 Federal $132,000 $90,000 $28,000 Share Total Total from Budget $198,844 $198,844 $250,000 $250,000 Total $142,684.00 $149,614.00 $156,546.00 $448,844 $448,844 Waiver of Local Match The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application review process, your agency's waiver request will be evaluated based on the availability of funding, a demonstration of sever fiscal distress as reflected through the fiscal health data provided in the application, and a comparison of your fiscal health data with that of the overall applicant pool. Budget / Financial Attachments Additional Attachments No documents have been uploaded for Additional Attachments Budget and Associated Documentation DOES THIS BUDGET CONTAIN CONFERENCE COSTS WHICH IS DEFINED BROADLY TO INCLUDE MEETINGS, RETREATS, SEMINARS, SYMPOSIA, AND TRAINING ACTIVITIES? Base Salary and Fringe Benefits for Sworn Officer Sworn Officer rosaion Position Title Position Description Sworn Officer School Resource Officer Number of Positions 2 — Salary per Officer Salary Year 1 Year 2 Year 3 $55,758.00 $58,466.00 $61,174.00 .� Fringe Benefits per Officer Year Year 2 Year 3 1 Social Security Exempt $0.00 $0.00 $0.00 0.00% Medicare 1.45% 1.45% Health Insurance Exempt Life Insurance Exempt Vacation Included in Hours Salary? 0 Yes Sick Leave Included in Hours Salary? 0 Yes Retirement Fixed Rate Workers Compensation Exempt Unemployment Insurance Exempt Other Benefit $808.49 $847.76 $887.02 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $14,775.87 $15,493.49 $16,211.11 26.50% 26.50% 26.50% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 None Other Benefit None Other Benefit None Summary Totals Year Year 2 Year 3 1 Benefits per Officer $15,584 $16,341 $17,098 Salary per Officer $55,758 $58,466 $61,174 Total per Officer .00 .00 .00 $71,342 $74,807 $78,272 Total per Officer All Years $224,422 Total Salary and Benefits $448,844 Personnel Instructions List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. In the narrative section, please provide a specific description of the responsibilities and duties for each position, and explain how the responsibilities and duties support the project goals and objectives outlined in your application. Fringe Benefits Instructions Fringe benefits should be based on the actual known costs or an approved negotiated rate by a Federal Agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in Personnel budget category listed and only for the percentage of time devoted to the project. In the narrative section, please provide a specific description for each item Travel Instructions Itemize travel expenses of staff personnel (e.g. staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to May training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; or if unknown, indicate "location to be determined." Indicate whether applicant's formal written travel policy or the Federal Travel Regulations are followed. Note: Travel expenses for consultants should be included in the "Consultant Travel" data fields under the "Subawards (Subgrants)/Procurement Contracts" category. For each Purpose Area applied for, the budget should include the estimated cost for travel and accommodations for two staff to attend two three-day long meetings, with one in Washington D.C. and one in their region, with the exception of Purpose Area 1, which should budget for one meeting in Washington D.C, and Purpose Areas 6 and 7, which should budget for 3 meetings within a 3 year period, with 2 in Washington D.C, and 1 within their region. All requested information must be included in the budget detail worksheet and budget narrative. Equipment Instructions List non -expendable items that are to be purchased (Note: Organization's own capitalization policy for classification of equipment should be used). Expendable items should be included in the "Supplies" category Applications should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contracts" data fields under the "Sub awards" (Sub grants)/Procurement Contracts" category. In the budget narrative, explain how the equipment is necessary for the success In the budget narrative, explain how the equipment is necessary for the success of the project, and describe the procurement method to be used. All requested information must be included in the budget detail worksheet and budget narrative. Supply Items Instructions List items by type (office supplies, postage, training materials, copy paper, and expendable equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course of the project. All requested information must be included in the budget detail worksheet and budget narrative. Construction Instructions As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Consult with the DOJ grant -making component before budgeting funds in this category. In the narrative section, please provide a specific description for each item, and explain how the item supports the project goals and objectives outlined in your application. Subawards Instructions Subawards (see "Subaward" definition at 2 CFR 200.92) : Provide a description of the Federal Award activities proposed to be carried out by any subrecipient and an estimate of the cost (include the cost per subrecipient, to the extent known prior to the application submission). For each subrecipient, enter the subrecipient entity name, if known. Please indicate any subaward information included under budget category Subawards (Subgrants) Contracts by including the label "(subaward)" with each subaward category. Procurement contracts (see "Contract" definition at 2 CFR 200.22): Provide a description of the product or service to be procured by contract and an estimate of the cost. Indicate whether the applicant's formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants are encouraged to promote free and open competition in awarding procurement contracts. A separate justification must be provided for sole source procurements in excess of the Simplified Acquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $250,000) for prior approval. Please provide a specific description for each item, and explain how the item supports the project goals and objectives outlined in your application. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Unless otherwise approved by the COPS Office, approved consultant rates will be based on the salary a consultant receives from his or her primary employer. Consultant fees in excess of $650 per day require additional written justification, and must be pre -approved in writing by the COPS Office if the consultant is hired via a noncompetitive bidding process. Please provide a specific description for each item, and explain how the item supports the project goals and objectives outlined in your application. Please visit https://cops.usdoj.gov/grants for a list of allowable and unallowable costs for this program. Instructions Procurement contracts (see "Contract" definition at 2 CFR 200.1): Provide a description of the product or service to be procured by contract and an estimate of the cost. Indicate whether the applicant's formal, written Procurement Policy or the Federal Acquisition Regulation is followed. Applicants are encouraged to promote free and open competition in awarding procurement contracts. A separate justification must be provided for noncompetitive procurements in excess of the Simplified Acquisition Threshold set in accordance with 41 U.S.C. 1908 (currently set at $250,000). Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Written prior approval and additional justification is required for consultant fees in excess of the DOJ grant -making component's threshold for an 8-hour day. In the narrative section, please provide a specific description for each item, and explain how the item supports the project goals and objectives outlined in your application. Other Direct Costs Instructions List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. All requested information must be included in the budget detail worksheet and budget narrative. Indirect Costs Instructions Indirect costs are allowed only if: a) the applicant has a current, federally approved indirect cost rate; or b) the applicant is eligible to use and elects to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f). (See paragraph DA.b. in Appendix VII to Pan`. 200—States and Local Government and Indian Tribe Indirect Cost Proposals for a description of entities that may not elect to use the "de minimis" rate.) An applicant with a current, federally approved indirect cost rate must attach a copy of the rate approval, (a fully -executed, negotiated agreement). If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. (Applicant Indian tribal governments, in particular, snows review Hppenaix vii to cart zuu-6tates ana Locai government ana inalan i noe Indirect Cost Proposals regarding submission and documentation of indirect cost proposals.) All requested information must be included in the budget detail worksheet and budget narrative. In order to use the "de minimis" indirect rate an applicant would need to attach written documentation to the application that advises DOJ of both the applicant's eligibility (to use the "de minimis" rate) and its election. If the applicant elects the de minimis method, costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. In addition, if this method is chosen then it must be used consistently for all federal awards until such time as the applicant entity chooses to negotiate a federally approved indirect cost rate. Memoranda of Understanding (MOUs) and Other Supportive Documents Memoranda of Understanding (MOUs) and Other Supportive Documents Upload The recommended files to upload are PDF, Microsoft Word and Excel. Name Category Created by Applicati Date 2022-2023 FPS Memoranda of WILLIE NEWMAN On Added MOU - signed.pdf Understanding Number 03/22/202 (MOUs) and Other 3 Supportive Documents Additional Application Components Letters of Support No documents have been uploaded for Letters of Support Additional AttaChments [No documents have been uploaded for Additional Attachments uisciosures ano Assurances Disclosure of Lobbying Activities Name Category Created by Applicati } Form SFLLL 2_0- LobbyingActivities on V2.0.pdf Disclosure Number DOJ Certified Standard Assurances OMB APPROVAL NUMBER 1121-0140 EXPIRES 05/31/2019 U.S. DEPARTMENT OF JUSTICE CERTIFIED STANDARD ASSURANCES On behalf of the Applicant, and in support of this application for a grant or cooperative agreement, I certify under penalty of perjury to the U.S. Department of Justice ("Department'), that all of the following are true and correct: (1) 1 have the authority to make the following representations on behalf of myself and the Applicant. I understand that these representations will be relied upon as material in any Department decision to make an award to the Applicant based on its application. (2) 1 certify that the Applicant has the legal authority to apply for the federal assistance sought by the application, and that it has the institutional, managerial, and financial capability (including funds sufficient to pay any required non-federal share of project costs) to plan, manage, and complete the project described in the application properly. (3) 1 assure that, throughout the period of performance for the award (if any) made by the Department based on the application -- a. the Applicant will comply with all award requirements and all federal statutes and regulations applicable to the award; b. the Applicant will require all subrecipients to comply with all applicable award requirements and all applicable federal statutes and regulations; and c. the Applicant will maintain safeguards to address and prevent any organizational conflict of interest, and also to prohibit employees from using their positions in any manner that poses, or appears to pose, a personal or financial conflict of interest. 1, (4) The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the Department based on the application specifically include statutes and reaulations pertaining to civil rights and nondiscrimination, and, in addition -- a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102); b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section 809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section 1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section 40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards made by the Office on Violence Against Women, also may apply to an award made otherwise; C. the Applicant understands that it must require any subrecipient to comply with all such applicable statutes (and associated regulations); and d. on behalf of the Applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105 and 42.204. (5) The Applicant also understands that (in addition to any applicable program -specific regulations and to applicable federal regulations that pertain to civil rights and nondiscrimination) the federal regulations applicable to the award (if any) made by the Department based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ "Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and statistical information), 23 (criminal intelligence systems), 38 (regarding faith -based or religious organizations participating in federal financial assistance programs), and 46 (human subjects protection). (6) 1 assure that the Applicant will assist the Department as necessary (and will require subrecipients and contractors to assist as necessary) with the Departments compliance with section 106 of the National Historic Preservation Act of 1966 (54 U.S.C. § 306108), the Archeological and Historical Preservation Act of 1974 (54 U.S.C. §§ 312501-312508), and the National Environmental Policy Act of 1969 (42 U.S.C. §§ 4321-4335), and 28 C.F.R. Parts 61 (NEPA) and 63 (floodplains and wetlands). (7) 1 assure that the Applicant will give the Department and the Government Accountability Office, through any authorized representative, access to, and opportunity to examine, all paper or electronic records related to the award (if any) made by the Department based on the application. (8) If this application is for an award from the National Institute of Justice or the Bureau of Justice Statistics pursuant to which award funds may be made available (whether by the award directly or by any subaward at any tier) to an institution of higher education (as defined at 34 U.S.C. § 10251(a) (17)), 1 assure that, if any award funds actually are made available to such an institution, the Applicant will require that, throughout the period of performance -- a. each such institution comply with any requirements that are imposed on it by the First Amendment to the Constitution of the United States; and b. subject to par. a, each such institution comply with its own representations, if any, concerning academic freedom, freedom of inquiry and debate, research independence, and research integrity, at the institution, that are included in promotional materials, in official statements, in formal policies, in applications for grants (including this award application), for accreditation, or for licensing, or in submissions relating to such grants, accreditation, or licensing, or that otherwise are made or disseminated to students, to faculty, or to the general public. (9) 1 assure that, if the Applicant is a governmental entity, with respect to the award (if any) made by the Department based on the application -- a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. 44 4601-4655), which govern the treatment of persons displaced as a result of federal and federally -assisted programs; and b. it will comply with requirements of 5 U.S.C. §§ 1501-1508 and 7324-7328, which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance. (10) If the Applicant applies for and receives an award from the Office of Community Oriented Policing Services (COPS Office), I assure that as required by 34 U.S.C. § 10382(c)(11), it will, to the extent practicable and consistent with applicable law --including, but not limited to, the Indian Self - Determination and Education Assistance Act --seek, recruit, and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions, as provided under 34 U.S.C. § 10382(c)(11). (11) If the Applicant applies for and receives a DOJ award under the STOP School Violence Act program, I assure as required by 34 U.S.C. § 10552(a)(3), that it will maintain and report such data, records, and information (programmatic and financial) as DOJ may reasonably require. I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). 1 also acknowledge that the Department's awards, including certifications provided in connection with such awards, are subject to review by the Department, including by its Office of the Inspector General. Please Acknowledge Not Signed SignerlD Signing Date / Time DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Law Enforcement and Community Policing U.S. DEPARTMENT OF JUSTICE CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; DRUG -FREE WORKPLACE REQUIREMENTS; LAW ENFORCEMENT AND COMMUNITY POLICING Applicants should refer to the regulations and other requirements cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations or other cited requirements before completing this form. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the U.S. Department of Justice ("Department") determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by 31 U.S.C. § 1352, as implemented by 28 C.F.R. Part 69, the Applicant certifies and assures (to the extent applicable) the following: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Applicant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If the Applicant's request for Federal funds is in excess of $100,000, and any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal grant or cooperative agreement, the Applicant shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities" in accordance with its (and any DOJ awarding agency's) instructions; and (c) The Applicant shall require that the language of this certification be included in the award documents for all subgrants and procurement contracts (and their subcontracts) funded with Federal award funds and shall ensure that any certifications or lobbying disclosures required of recipients of such subgrants and procurement contracts (or their subcontractors) are made and filed in accordance with 31 U.S.C. § 1352. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS A. Pursuant to Department regulations on nonprocurement debarment and suspension implemented at 2 C.F.R. Part 2867, and to other related requirements, the Applicant certifies, with respect to prospective participants in a primary tier "covered transaction," as defined at 2 C.F.R. § 2867.20(a), that neither it nor any of its principals -- (a) is presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) has within a three-year period preceding this application been convicted of a felony criminal violation under any Federal law, or been convicted or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, tribal, or local) transaction or private agreement or transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects its (or its principals') present responsibility; (c) is presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, tribal, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and/or (d) has within a three-year period preceding this application had one or more public transactions (Federal, State, tribal, or local) terminated for cause or default. B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation to this application. Where the Applicant or any of its principals was convicted, within a three-year period preceding this application, of a felony criminal violation under any Federal law, the Applicant also must disclose such felony criminal conviction in writing to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov), unless such disclosure has already been made. 3. FEDERAL TAXES A. If the Applicant is a corporation, it certifies either that (1) the corporation has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to the Department (for OJP Applicants, to OJP at Ojpcompliancereporting@usdoj.gov; for OVW Applicants, to OVW at OVW.GFMD@usdoj.gov; or for COPS Applicants, to COPS at AskCOPSRC@usdoj.gov). B. Where the Applicant is unable to certify to any of the statements in this certification, it shall attach an explanation to this application. 4. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, as implemented at 28 C.F.R. Part 83, Subpart F, for grantees, as defined at 28 C.F.R. §§ 83.620 and 83.650: A. The Applicant certifies and assures that it will, or will continue to, provide a drug -free workplace by -- (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in its workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about-- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the award be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the award, the employee will-- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of the employee's conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the Department, in writing, within 10 calendar days after receiving notice under subparagraph (d) (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title of any such convicted employee to the Department, as follows: For COPS award recipients - COPS Office, 145 N Street, NE, Washington, DC, 20530; For OJP and OVW award recipients - U.S. Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected award; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an emplovee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 5. LAW ENFORCEMENT AGENCY CERTIFICATION REQUIRED UNDER DEPARTMENT OF JUSTICE DISCRETIONARY GRANT PROGRAMS ("SAFE POLICING CERTIFICATION") If this application is for a discretionary award pursuant to which award funds may be made available (whether by the award directly or by any subaward at any tier) to a State, local, college, or university law enforcement agency, the Applicant certifies that any such law enforcement agency to which funds will be made available has been certified by an approved independent credentialing body or has started the certification process. To become certified, a law enforcement agency must meet two mandatory conditions: (a) the agency's use of force policies adhere to all applicable federal, State, and local laws; and (b) the agency's use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this certification requirement, see httpsj/cgps..usdgj.gov/SafoPolici gEO . The Applicant acknowledges that compliance with this safe policing certification requirement does not ensure compliance with federal, state, or local law, and that such certification shall not constitute a defense in any federal lawsuit. Nothing in the safe policing certification process or safe policing requirement is intended to be (or may be) used by third parties to create liability by or against the United States or any of its officials, officers, agents or employees under any federal law. Neither the safe policing certification process nor the safe policing certification requirement is intended to (or does) confer any right on any third -person or entity seeking relief against the United States or any officer or employee thereof. No person or entity is intended to be (or is) a third -party beneficiary of the safe policing certification process, or, with respect to the safe policing certification requirement, such a beneficiary for purposes of any civil, criminal, or administrative action. 6. COORDINATION REQUIRED UNDER PUBLIC SAFETY AND COMMUNITY POLICING PROGRAMS As required by the Public Safety Partnership and Community Policing Act of 1994, at 34 U.S.C. § 10382(c)(5), if this application is for a COPS award, the Applicant certifies that there has been appropriate coordination with all agencies that may be affected by its award. Affected agencies may include, among others, Offices of the United States Attorneys; State, local, or tribal prosecutors; or correctional agencies. I acknowledge that a materially false, fictitious, or fraudulent statement (or concealment or omission of a material fact) in this certification, or in the application that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the Applicant to civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812). 1 also acknowledge that the Department's awards, including certifications provided in connection with such awards, are subject to review by the Department, including by its Office of the Inspector General. Please Acknowledge Not Certified SignerlD Signing Date / Time Other Disclosures and Assurances No documents have been uploaded for Other Disclosures and Assurances Declaration and Certification to the U.S. Department of Justice as to this Application Submission By [taking this action], I -- Declare the following to the U.S. Department of Justice (DOJ), under penalty of perjury: (1) 1 have authority to make this declaration and certification on behalf of the applicant; (2)1 have conducted or there was conducted (including by the applicant's legal counsel as appropriate, and made available to me) a diligent review of all requirements pertinent to and all matters encompassed by this declaration and certification. 2. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this application submission: (1)1 have reviewed this application and all supporting materials submitted in connection therewith (including anything submitted in support of this application by any person on behalf of the applicant before or at the time of the application submission and any materials that accompany this declaration and certification); (2) The information in this application and in all supporting materials is accurate, true, and complete information as of the date of this request; and (3) 1 have the authority to submit this application on behalf of the applicant. 3. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1)1 understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. Not Signed SignerID Signing Date / Time Other No documents have been uploaded for Other Not Certified