HomeMy WebLinkAbout104-23 RESOLUTIONOf cnrFrr
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 104-23
File Number: 2023-681
TRUST FOR PUBLIC LAND:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING GRANT FROM THE TRUST
FOR PUBLIC LAND IN THE AMOUNT OF $23,600.00 TO ENGAGE TEENS AND SENIORS AROUND
SUMMER PROGRAMMING AND THE DESIGN OF WALKER PARK, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept a non -
matching grant from the Trust for Public Land through its "On Common Ground" initiative in the amount of
$23,600.00 for training and activities intended to engage teens and seniors around summer programming and the design
of Walker Park.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on May 2, 2023
Page 1
Attest: ���I,T��+`+���
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FAYETi EViLL; _
Kara Paxton, City GWrk Treasurer W�-j'.
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-681
Request to accept a non -matching grant from the Trust For Public Land
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A NON -MATCHING GRANT FROM
THE TRUST FOR PUBLIC LAND IN THE AMOUNT OF $23,600.00 TO ENGAGE TEENS AND
SENIORS AROUND SUMMER PROGRAMMING AND THE DESIGN OF WALKER PARK, AND
TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to accept a non -matching grant from the Trust for Public Land through its "On Common Ground"
initiative in the amount of $23,600.00 for training and activities intended to engage teens and seniors
around summer programming and the design of Walker Park.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
CITY OF
W41iFAYETTEVILLE
ARKANSAS
MEETING OF MAY 2, 2023
CITY COUNCIL MEMO
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Alison Jumper, Director of Parks, Natural Resources and Cultural Affairs
DATE:
SUBJECT: Request to accept a non -matching grant from the Trust For Public Land
RECOMMENDATION:
2023-681
Staff recommends accepting a non -matching grant in the amount of $23,600 from the Trust for Public Land On
Common Ground grant program and approval of a budget adjustment.
BACKGROUND:
The Trust for Public Land (TPL) recently launched "On Common Ground," a research and advocacy strategy,
which aims to leverage community programs embedded within America's city parks for their capacity to
mitigate the impacts of polarization, social isolation, racism, and oppression. As part of this program, TPL is
seeking applications for community contact projects from members of the Community of Practice (CoP)
Community Engagement program.
TPL is seeking to learn more from CoP cities about how they can strengthen the civic life and social
infrastructure of their local communities and are particularly interested in projects that can bring people
together across lines of difference, with the aim of building greater trust, civic friendship, and belonging.
DISCUSSION:
Staff applied for a grant based on the goals for the CoP program that would aim to engage our teens and
seniors around summer programming and the design of Walker Park. Programming to bring these two groups
of varying backgrounds could have lasting positive outcomes for the community.
TPL awarded the City of Fayetteville $23,600 for the proposed programming and travel to the Welcoming
Interactive Conference in San Jose, CA April 25-28.
Grant terms are through June 1, 2024 and include regular check -ins with TPL grant peers and staff,
communication about the grant program and insights, photographs of the programming, final grant reporting
and post -grant evaluations. More detailed grant requirements can be found in the attachment.
BUDGET/STAFF IMPACT:
Acceptance of this non -matching grant will increase the budget by $23,600.
ATTACHMENTS: 2023-681 SRF TPL Grant, 2023-681 BA TPL Grant, Grant Agreement for On Common
Ground_Fayetteville_CS Signed
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville Staff Review Form
2023-681
Item ID
5/2/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Alison Jumper 4/12/2023 PARKS & RECREATION (520)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends accepting a non -matching grant in the amount of $23,600 from the Trust for Public Land On
Common Ground grant program and approval of a budget adjustment.
Budget Impact:
1010.520.5280-4305.00
General Fund
Account Number Fund
Trust for Public Land Grant - On Common Ground
32302.1
Program
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 23,600.00
23,600.00
V20221130
Previous Ordinance or Resolution #
Approval Date:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division PARKS & RECREATION (520) Adjustment Number
/Org2
2023
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request to receive/recognize commercial grant funds from Trust for Public Land in the amount of $23,600. The funds are to
be used as follows: $3,600 for travel expenses to attend the Welcoming Interactive Conference in San Jose, CA and $20,000
to be used for programming expenses for YRCC programs.
RESOLUTION/ORDINANCE
COUNCIL DATE: 5/2/2023
ITEM ID#: 2023-681
Noll y Black
411112023 1:55 PNI
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
23,600 23,600
increase/ (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2023323
Account Name
1010.520.5280-5342.00
20,000 -
32302
1 EX
Promotionals - Activities
1010.520.5280-5304.00
1010.520.5280-4305.00
3,600 -
- 23,600
32302
32302
1 EX
1 RE
Travel & Training
Grants - Commercial
1 of 1
REGRANT AGREEMENT
(On Common Ground: Activating Community Connections through Parks)
May THIS REGRANT AGREEMENT ("Agreement") is made and entered into this 2nd day
of-Af)-r 4-2023, by Trust for Public Land, a California nonprofit corporation and U.S. tax-exempt
public charity ("TPL") with its principal place of business at 23 Geary Street, Suite 1000, San
Francisco, CA 94108, to the City of Fayetteville, department of Parks, Natural Resources, and
Cultural Affairs, ("Grantee") with the address of 1455 S. Happy Hollow Road, to advance TPL's
program, On Common Ground: Activating Community Connections through Parks.
WHEREAS, the Grantee is a political subdivision of Arkansas; and
WHEREAS, the mission of TPL is to create parks and protect land for people, ensuring
healthy, livable communities for generations to come; and
THEREFORE, Grantee and TPL (collectively the "Parties") agree to the following:
1. Regrant Amount. TPL shall grant to Grantee the sum of $23,600 ("grant"), which shall
be disbursed upon execution of this Agreement, receipt of an invoice Grantee with its ACH/wire
electronic payment information, and a completed W-9 from Grantee.
The grant is comprised of $20,000 for an activation grant and $3,600 for flights and incidental
travel expenses related to Grantee's participation in Welcoming Interactive to be held on April
26-28, 2023. If Grantee does need spend the full $3,600 on flights and incidental travel
expenses, the Grantee may apply any remaining funds to its activation project. Should
Grantee's air travel and incidental travel expenses exceed $3,600, the Grantee must submit
such additional expenses to TPL for written approval.
2. Grant Activities. Grantee shall use the grant for the activities detailed Exhibit A, which is
incorporated into and made a part of this Agreement ("grant activities).
3. Term. The term of this Agreement shall commence upon execution of this Regrant
Agreement, and shall continue through June 1, 2024, unless this Agreement is terminated or
extended in accordance with the provisions of this Agreement.
4. Reporting. The Grantee shall submit a final progress report to TPL at least two weeks'
prior to the end of the Agreement term. Reports shall include a narrative description of Grantee's
accomplishments and a financial report.
5. Conflict of Interest. During the term of this Agreement, the parties agree not to
undertake any responsibilities or engage in activities which may conflict with or be detrimental
to the success of the success of the grant activities. Further, the parties shall disclose to one
another any situation which may reasonably present a conflict of interest, and shall mutually
and in good faith attempt to resolve any apparent or perceived conflict of interest. If the
conflict cannot be resolved between the parties, either party may terminate this Agreement
effective on the day notice is sent.
6. Intellectual Property. All intellectual property interests, including copyright interests, in
materials produced as a result of this grant ("Materials") are jointly owned by the Grantee and
TPL.
7. Acknowledgement of the Grant and Publicity. Grantee agrees to acknowledge TPL's
support in all public announcements, news features, publications or other media information
related to the grant activities, and to provide a copy of all such published materials to TPL.
Grantee gives its permission to TPL to use any photographs and information related to the
grant activities for any purpose that supports TPL's mission including, but not limited to,
materials used for educational, promotional, commercial, advertising or fundraising. In
addition, Grantee shall also ensure that it has obtained releases (such as model releases for
photographs) and authorizations from third parties that permit TPL to publicize any information
provided by Grantee. Grantee further authorizes, consents and allows TPL to use images,
photographs and videos taken of Grantees' representatives at the Welcoming Interactive
conference and event, now and in the future, for any purpose that supports TPL's mission,
including, but not limited to materials used for educational, promotional, commercial,
advertising or fundraising purposes.
8. Lobbying Prohibition. The grant may not be utilized for any lobbying activities or to
influence legislation as defined in Section 501(c)(3) of the IRS Code, and may not be used to
participate or intervene in any political campaign on behalf of or in opposition to any candidate
for public office, to induce or encourage violations of law or public policy, to cause any private
inurement or improper private benefit to occur, nor to take any other action inconsistent with
Section 501(c)(3) of the Code.
9. Disclaimer of Liability. Each party assumes no responsibility or liability for the actions of
the other party in implementing its roles and responsibilities pursuant to this Agreement.
10. Compliance with Laws. Grantee will comply in full with all applicable federal, state, and
local laws and regulations and rules of governmental agencies and bodies relating to Grantee's
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acceptance and use of the grant, including those that govern gifts, donations, contributions,
expenditures, and anything else of value that benefit, directly or indirectly, public officials.
Grantee agrees to notify TPL immediately: (a) of any conduct on Grantee's part that may be in
violation of any applicable federal, state and local laws and (b) if Grantee receives notice of, or
otherwise becomes aware of, any actual or threatened investigation, action, litigation, or
disciplinary or other proceeding of which Grantee is or may be a subject in connection with the
grant and to the extent permitted by applicable law, shall provide TPL with all written notices
and communications received by Grantee relating to any such investigation, action, litigation,
or disciplinary proceeding.
11. Termination. If Grantee fails to comply with any term or condition in this Agreement, TPL
may terminate this Regrant Agreement after giving written notice to Grantee and permitting the
Grantee fourteen (14) days to cure any deficiencies. In event of a termination, the Grantee shall
return all unspent funds to TPL.
12. Entire Agreement. This Agreement sets forth the entire understanding of the parties
concerning the grant activities and supersedes all prior or contemporaneous communications
and negotiations, both oral and written relating to this Agreement. Neither party may assign,
transfer or sublicense its rights under this Agreement nor any right granted herein. This
Agreement may be modified, amended, or extended only by written agreement by both parties.
13. Multiple Originals/Electronic Signatures. Electronic signatures of or on behalf of either
party to this Agreement shall be effective for all purposes, including delivery, as an original. This
Agreement may be executed in multiple originals, which shall be deemed to be one document.
[Signatures on next page]
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IN WITNESS WHEREON, TPL and Grantee have caused this Regrant Agreement to be made as of
the day and year first written above.
TRUST FOR PUBLIC LAND 1218 3rd Avenue, Suite 1700
Seattle, WA 98101
GRANTEE n
By: Vy of Fayettevil e
Trust for Public Land Lioneld Jordan
Cary Simmons Mayor
Director of Community Strategies Date: 05/02/2023
Date:_4/5/23
EXHIBIT A
GRANT ACTIVITIES
Welcoming Interactive
• Grantees' representatives will be expected to attend all TPL training and conference
events in San Jose from 8:30am on Wednesday, April 26, through 9pm on Thursday,
April 27. TPL will offer optional programming Friday morning, April 28, for any Grantees'
representatives that are available.
• Each participant will have a travel budget of $1,200 for airfare and incidentals
(Lyft/Uber, public transit fares, and snacks in addition to the meals provided by TPL at
the conference).
• Hotel rooms will be provided for each participant on Tuesday night, April 25, through
Thursday night, April 27, at the Signia by Hilton at 170 S. Market St., San Jose, CA 95113,
408-998-1900. If participants wish to extend their stay, they are free to book additional
nights at their own cost.
• $3,000 for airfare to San Jose, calculated at $1000/attendee. If air travel costs exceed
$3,000 total, please contact TPL before booking.
• Hotel costs for lodging in San Jose will be pre -booked by TPL at no cost to Grantees, but
Grantees will be responsible for any incidental costs at hotel.
• $600 for incidentals for travel to San Jose April 25-28. Incidental costs include $200 per
attendee to cover Lyft/Uber, public transit fares, and snacks in addition to the meals
provided by TPL at the conference.
Coordination and administration
• Grantee commits to attending eight to ten (8-10) recurring check -ins with TPL, peer
grantees and TPL's partners, Welcoming America and University of Massachusetts
Amherst, from May 2023 through June 2024
• Grantee commits to develop a plan for leveraging four to six (4-6) hours of technical
assistance with TPL partners to be used between May and October 2023.
Communications and Marketing
• At least one and up to three participants from each Grantee city will participate in seven
(7) hour communication training offered by The Op -Ed Project by December 31, 2023,
and will produce one (1) op-ed, blog post, or newsletter detailing their experience,
insights, and learning from participation in the On Common Ground program.
• Grantee will provide 10-20 photographs of their project activities to TPL by October 1,
2023, and grantee authorizes, consents and allows TPL to use images, photographs and
videos taken of project activities as well as of grantees' representatives at the San Jose
event, now and in the future, for any purpose that supports TPL's mission, including, but
not limited to materials used for educational, promotional, commercial, advertising or
fundraising purposes.
• Grantees will be available to participate in up to two (2) hours of presentation on TPL's
national webinar series, Park Bench Chat
• Grantees will recognize TPL inappropriate project communications with the following
language: "On Common Ground, a project of the Trust for Public Land" and TPL's logo.
Project implementation
• Grantee commits to implementing their project as submitted to TPL in the application
process. Any major deviations from the proposed project must be approved by TPL in
writing.
• At least one Grantee from each city will participate in evaluation activities including:
o Learning & Evaluation professional development: TPL's Director of Learning and
Evaluation will lead one to two (1-2) hours of evaluation training on conducting
project evaluation
o On Common Ground program evaluation: one to two (1-2) hours of availability
to provide feedback and user data on experience participating in On Common
Ground, including but not limited to focus groups, one-on-one interviews, and
completing surveys.
o Grantees project evaluation: two to four (2-4) hours of project evaluation, which
may include collecting surveys, conducting interviews of community members,
and gathering community stories and artifacts.