HomeMy WebLinkAbout103-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 103-23
File Number: 2023-680
STRIBLING EQUIPMENT INC:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A MILLING MACHINE FROM STRIBLING
EQUIPMENT, LLC IN THE AMOUNT OF $809,302.38, PLUS ANY APPLICABLE TAXES AND FREIGHT
CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Wirtgen
Milling Maching from Stribling Equipment, LLC in the amount of $809,302.38, plus any applicable taxes and freight
charges, pursuant to a Sourcewell cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on May 2, 2023
Page 1
Attest:
G
Kara Paxton, City
ri
I'AYETl'F V! Ll-:
CITY OF
Pow,
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 2, 2023
TO: Mayor Jordan and City Council
THRU: Terry Gulley, Asst Public Works Director - Ops
FROM: Ross Jackson, Jr., Fleet Operations Superintendent
DATE:
SUBJECT: Transportation Milling Machine
RECOMMENDATION:
CITY COUNCIL MEMO
2023-680
COUNCIL APPROVES THE PURCHASE OF ONE (1) 2023 WIRTGEN W207FI MILLING MACHINE FROM
STRIBLING EQUIPMENT, LLC FOR THE SOURCEWELL CONTRACT COOPERATIVE PURCHASE PRICE
OF $809,302.38 AND APPROVE A BUDGET ADJUSTMENT.
BACKGROUND:
The Transportation department's unit 9199, a Wirtgen Milling Machine is currently approaching 10 years old
with an expected life expectancy of 10 years. A new Milling Machine is currently available for purchase. The
Fleet Division would like to trade this unit in for an equivalent make and model unit.
DISCUSSION:
Due to the City only having one Milling Machine for the entire paving program, it is paramount to keep it in
excellent condition. Because of the nature of the machine, it is very important to keep it up to date to prevent
an entire stoppage of the City's paving program. We currently have an opportunity to trade it in at an excellent
value from the original company that sold it to us. A new unit can be provided once approved by the City
Council.
BUDGET/STAFF IMPACT:
Equipment was not budgeted for FY 23, a budget adjustment will follow at the May 2nd City Council meeting.
This equipment was approved at the April 11th Equipment Committee.
ATTACHMENTS: 2023-680 SRF Milling Machine repl, 2023-680 BA Milling Machine repl, Quote Milling
Machine W207Fi
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-680
Transportation Milling Machine
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A MILLING MACHINE FROM
STRIBLING EQUIPMENT, LLC IN THE AMOUNT OF $809,302.38, PLUS ANY APPLICABLE
TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a Wirtgen Milling Maching from Stribling Equipment, LLC in the amount of $809,302.38, plus any
applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2023-680
Item ID
5/2/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/11/2023 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
COUNCIL APPROVES THE PURCHASE OF ONE (1) 2023 WIRTGEN W207FI MILLING MACHINE FROM STRIBLING
EQUIPMENT, LLC FOR THE SOURCEWELL CONTRACT COOPERATIVE PURCHASE PRICE OF $809,302.38 AND TO
APPROVE A BUDGET ADJUSTMENT.
9700.770.1920-5802.00
Account Number
02077.2023
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
SHOP
Fund
Construction Equipment
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
1,471,000.00
$
487,795.35
83,204.65
$
809,302.38
$
809,303.00
Previous Ordinance or Resolution #
Approval Date:
983,205.27
V20221130
Comments: To ensure the continued milling program productivity, new unit will be purchased old unit will be sold.
Terry has discussed with Paul and Susan.
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
FLEET OPERATIONS (770)
/Org2
2023
Requestor: Ross Jackson
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Replacement of Transportation's milling machine - unit 9199 (TRAN_F055) - from Stribling Equipment, LLC in the amount of
$809,302.38.
RESOLUTION/ORDINANCE
COUNCIL DATE: 5/2/2023
ITEM ID#: 2023-680
Noll y Black
q/73/2023 77:00 RM
Budget Division Date
TYPE: D - (City Council)
JOURNAL#:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
809,303 809,303
increase/ (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.2023323
Account Name
9700.770.1910-4999.99
- 809,303
RE
Use Fund Balance - Current
9700.770.1920-5802.00
809,303 -
02077 2023 EX
Vehicles & Equipment - base
1 of 1
aJOHN DEERE
sSTRIBLING
Quote Id: 28448249
23 March 2023
CITY OF FAYETTEVILLE
MAR
Mr Joey Smith:
Thank you for allowing us to present you with the attached quote.
Please review this document and feel free to reach out to me with any further
questions you may have.
Thank you,
SETH MCCUTCHEON
479-756-9779
Stribling Equipment, LLC
Confidential
JOHN DEERE STRIBLING
Quote Summary
Prepared For:
Prepared By:
CITY OF FAYETTEVILLE
SETH MCCUTCHEON
AR
Stribling Equipment, LLC
3838 Wagon Wheel Rd
Springdale, AR 72762
Phone: 479-756-9779
seth.mccutheon@striblingequipment.com
SOURCEWELL Number: 060122
Quote Id: 28448249
Created On: 23 March 2023
Last Modified On: 10 April 2023
Expiration Date: 31 March 2023
Equipment Summary
Selling Price Qty Extended
2023 WIRTGEN W207Fi
$ 809,302.38 X 1 = $ 809,302.38
Standard Warrenty 12 months or
$ 0.00 X 1 = $ 0.00
1000 hours
Equipment Total
$ 809,302.38
Quote Summary
Equipment Total $ 809,302.38
DOCUMENTATION FEE $ 0.00
SubTotal $ 809,302.38
Total $ 809,302.38
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 809,302.38
Salesperson : X Accepted By : X
Confidential
aJOHN DEERE
USTRIBLING
mumDam�5u
Selling Equipment
Quote Id: 28448249
2023 WIRTGEN W207Fi
Hours:
Stock Number:
Code Description
1111 Wirtgen W207Fi Asphalt Mill
Qty
Service Agreements
Standard Warrenty 12 months or 1000
hours
Other Charges
Confidential