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Home My WebLink About100-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 100-22 File Number: 2022-0350 PROJECT SAFE NEIGHBORHOOD GRANT AWARD: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT AWARD IN THE AMOUNT OF $28,765.00 FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to accept a Fiscal Year 2022 Project Safe Neighborhood Grant award in the amount of $28,765.00 for the Fourth Judicial District Drug Task Force. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/3/2022 Approved: ti Lioneld Jordan, Maya Attest: ►►► i + t r r �� •�_ FAYETTEVILLE ; Kara Paxton, City Clerk Treasurer' of 1NG tIO % Page 1 Printed on 514122 City of Fayetteville Staff Review Form 2022-0350 Legistar File ID 5/3/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: 4/15/2022 Staff recommends acceptance of the Project Safe Neighborhoods (PSN) grant award to the Fourth Judicial District Drug Task Force (4th JDDTF) and approval of a budget adjustment in the amount of $28,765.00. 2930.200.2960-various Account Number 32229.2022 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Drug Enforcement Grant Fund DTF PSN 2022 State Grant Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 6,294.00 $ 6,294.00 $ 28,765.00 $ 35,059.00 V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 3, 2022 TO: FROM: DATE: SUBJECT: Mayor and City Council / & Mike Reynolds, Chief of Police April 15, 2022 CITY COUNCIL MEMO LIM Project Safe Neighborhoods (PSN) Grant Award For the Fourth Judicial District Drug Task Force RECOMMENDATION: Staff recommends acceptance of the Project Safe Neighborhoods (PSN) Grant Award to the Fourth Judicial District Drug Task Force (4th JDDTF) and approval of a budget adjustment in the amount of $28,765.00. BACKGROUND: The 41h JDDTF was awarded the initial PSN grant on January 8, 2020, and we applied for the award renewal on November 21, 2021, to the Department of Finance & Administration, Office of Intergovernmental Services. In partnership with the U.S. Attorney's Office for the Western District of Arkansas, the PSN grant is designed to create and foster safer neighborhoods through a sustained reduction of violent crime. The program's effectiveness depends on partnerships of local, state, and federal law enforcement agencies working together with the communities they serve. As the fiduciary of the 4th JDDTF, Fayetteville will administer grant funds through its project accounting system. DISCUSSION: The 4th JDDTF will utilize the PSN grant funds to enhance their investigation of narcotics trafficking and assist with investigations involving a nexus to firearms, drugs and violence. The funds will also be used to train patrol officers of area law enforcement agencies to recognize cases that could be potentially prosecutable under the PSN parameters, and advise them on investigative procedures. As a result of this training, seizures of firearms should increase, thus making neighborhoods safer. BUDGET/STAFF IMPACT: There are no matching funds associated with this grant. A budget adjustment in the amount of $28,765.00 will be added to the 2022 operating budget. There is no impact on staffing. Attachments: Budget adjustment Project Safe Neighborhoods award document Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Infergovemmet] Services MAY 18 2022 ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES FINANCE AND ADMINISTRATION 1515 WeeSeventh Street, Suite acia P.O. Box 8031 ce") Little Rock, Arkansu 72203-8031 Phone: (501)682-2074 Face (SM)682-S206 Nrns/f—..Jfa a,FanvxAav/wrcraeu<,.mmra .very ❑X PSN RSAT GTPIOG OFDDMESDCiE1:FRALA5515TAN�IGID0.Nwnbc) 16."-The Project We Nel(Mw6 dsIPSN) ❑ DOF ❑ LLEEG FEDERALAWARI)NUMBERISk 20196P-Bx-0Opl FEDERALAWARDMTE: 09/28/2019 1. SUBGRANTEE NAME AND ADDRESS(Including Zip Code) 6. SUBGRANTNUMBER: PW22-WC-P19 Mr. Lhmeld Jordan, Mayor 0 Judicial District Dncy Task Force -Fayetteville 7. START DATE: April 15, 2022 100 West Rock Street END DATE: September30,2022 Fayetteville, Adrensas 72701 8. AWARDDATE: March 31, 2022 2. FEDERAL IDENTIFICA71ON NUMBER/DUNS: 71.6018462\716D7688 9. AMON: Fx] mitial 3. MODIFICATION EFFECTIVE GATE: ❑ Modillcation 4. MODIFICATION AMOUNT $ 10. AWANDAMGUNT: $28,765.00 FEDERALAMOUNT: $ FEDERALAMOUNT: $18,765.00 STATEAMOUNT: $ STATEAMOUNT. N\A LOCAL MATCH: $ LOCAL MATCH: N\A Na mdYect Rare Cm[ 5. PROJECTDFSCRIPDON Project Safe Neighbodnods(PSNI Is dadgned to create and roster safer neighborMods U, ustalned reduction in Ndent crime, indudin&butnotlimited[a, addressing uiminal gangland Me felonious pass Sion and us off ann1.PS proNdesrritblfunding, resources, andtir ningfor law enfownml. prosecomrs, andthelr PSN tea tocones lent rime make their communities safer though a comprehenche approach to puble safety that more,tar rJ),FpmmmXry engagement prevmdon, arq ream eRwU. This wbawaN lsnetanMD. 11. SPECIAL CONDITIONS (Check If applicable) THE ABWE GRANT vNmFCT l5I➢pppyEO SUBIECI TD EUUI CYNItlnONS Op U NS AS SET FORM IH RS APPNGTIXI ANo rlL CERTg1GTDN5, AS$UPAFAS AYDSpFOAlfplpmpHS PREVI W4YAGpFEDTO. ThNPmlethsuPWo under RZ(M-PSN)PuhLW1166,133Sfat13,112;Pub.LNm US-M.132Stet MU. AGENGYAPPROVAL SUBGRANTEE APPROVAL 12.1YPEDNAMEANDTDIEOFAPPROVINGWSOFFKIAL 15.T EDNAMEANDTDLEOFAUOIORMWNRANIEEDFFIOAL Dads Smith, OFAAdministrat r Mr. Uoneld Jordan, Mayor Intergovernmental Services 4w didal District Dru Task Force-Fayed"Ille f3.51GNA APPROVIN FFIOAL 14. DATE: UREOF ED ff:: / 17. DATE: 6( °"� 5-3-21- 1i2 DEPARTMENT OF FINANCE AND ADMINISTRATION PAGE 1 OF 1 OFFICE OF INTERGOVERNMENTAL SERVICES 19 APPROVED BUDGETS RC�rr47:tYAME,;p:. �. - _ HT'HR:.t -_ -- ..•rrx,-PRDJEGT PF.RIOQ;.� 4th JD DTF- Fayetteville PW22-004-1219 April 15, 2022September30, 2022 ORIGINALBUDGETREVISION i BUDGETED LINE ITEM ORIGINAL. BUDGET . • REMION 1 BUDGET MMUNT (p§N Is) AMOUNT :. (PSN 19) - - HUDGETIrQLlHE•IT�344 -i:' �'*. _ _ Gb'1jtVI01MCa-&rvegd�.i-is�a- ;s 24,750,00+ • - - - Cam*] �rvd�tsorex-O++CilTma k = r7 - 368.00 7d9S%77litel.eatAly �.' i -- 3,657.00 RiSi;xrienp' fi 51gnature of Authf1k OfflctallDate Lioneld Jordan, Mayor Signature of Fiscal OffiterAO Ate Willie Neweman, Support Services Manager a PSH99..- AL4RIE5 24,750D S. 750+00ANDATE6BENEFTTS �MPLO 358170 YF-R BENEFITS 13.657.00) S 13,M bm MAIPITENAN AND Ti S PROFESSIONAL SERVICES _ s TRAVE11 TRA WING ; EQUIPMENT r CAPITAL OUTLAY s Q:\2Z-IGSIAG\PSN Project Safe NeighborhoodAMPSN Project Safe Neighborhoods FFV 2019\PSN19 Workbooks\4th JD DTF-Fayette, ille_PW22.004-P19 Workbook.xlsx: APPROVED BUDGETS 3/31/2022 4:34 PM U.S. Department of Justice Office of Justice Programs s� Bureau of Justice Assistance �A PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDI770NS 1. Rexluiremeats ofthe award; remedles for non-compHanoe or for materially false statements Page 1 of 18 The conditions of this award an material requirements ofthc award. Conipiiancc with any assurances or teriiitratiozrs submitted by or on bdudfof the recipient dtat relate to conduct during di period ufperfortnmice also is a material requiacmenl ofthis award. 13y signing and acctTting this award on behalf of the recipient, the auehorized recipient official acocpts all material requirements ofthe award, and specifically adopts all such assurances or owl icistions as if persmonally-c-culod by the auehorixud recipient official. Failure to comply with any one or more of these award requrements —whether a condition set out in full below, a corxiition incotporat►.d by reference below, of an assurance or certification related to conduct during the award period - - may result in the Office of Justice Programs ("OJF'") taking appropriate al 4jsi. with respect to the recipient and the award- Among other things, the OJP may withheld award funds, disal low• costs, car suspend or terminate the award. The U.S. Department of Justice ("Doi11). including QJP, also may tales Other taped at' kn. a8 appMpr1W- Any materially files, iictWous. Or frattdukot Nateme nt to the federal gove mtmit related to this award (or concealment or omission of ma(cri0a fad) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621. and/or 34 U.S.C. 10271-10273), and also nusy lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including rut der 31 U.S.C. 3 729 -3 73 0 and 3801-3812), Should any provision afa requirnrtent of this award be held to be invalid or unenforceable by its terms, that provision shell first be applied with a limited construction so as to give it the maximum effect permitted by Itw. Should it be bold, insteacL that dre provision is utterly invalid or -unenforceable, such provision shall be deemed scverable from this award. 2. Applicab(lliy of Part 200 Uniform Requirements Tlic Uniform Administrative itequiremenls, Cost Principles, and Audit Requirements in 2 C.F.Ft. Part 200. as adopted and supplement by DOJ in 2 C.F-R. Part 2800 (together, the 'Part 200 Uniform Requirements") apply to this FY 2019 award from OJp. Ttte Part 2001Jniform Rcquirr-ments were fM adapted by l7tiJ on Decemberr 26, 2014. 1f this f•Y 2019 sward supplements funds previously awarded by OJP under die saner ;ward ntuttber (c.g., funds awarded during or before December 2014), the Pan 200 Uaiforrrr Requiremrents apply with respect to all funds under that award number (rcg;ardless of the award date, and regardless of wbcther derived fnm the initial award or a supplemenud award) flat are obligated on or after the aoceplancc date of dais FY 2019 award. For cadre iintbrmadon and resources on tw.Part 200 Uniform Requirements as they relate to OJP awards and subawar s ("subgnnts")� we the UJP wcWW at ht4":/IcdP.90v/fim&ng/ftgOOUniftmRAqukcmenis.htm. Record retention and iscom, Reoords pertinent to the award that the recipient (and any suhrrecipimi ("subgrantee") at any t+ct') mum retain — typically for a period of 3 years from the date of submission ofthc fatal expenditure report (SF 425). unless a different retention period applies -- and to which the recipicnt (and any subre:c ipicat ('subgrantcc*,) at any tiff) muSt provide aexeas, inaudc perrormancc ine:asuret:tent information, in addition to the financial records. supporting docon►ents, stnrisuoad records, and other port inent records indicated at 2 C-F.R. 200.333. In the event that an award -related question arises ftum docuiru:nts or other tnaterissis prepared or distributed by O.FP that may appear to conflict with, or difler in some way from, the pra�risiotts of the Part 200 Unifarrn Requirements, the recipient is to contact OJP promptly for clarification, OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs k Bureau of Justice Assistance f: PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 3. Compliance with DOJ Ch-ants Financial Onide Page 2 of 18 References to tlnc DO-1 Grants Financial Guide arc to the DOI Grants Financial Guide as posted ion the O)p wcbsikr (currently, the "DOJ Grants Financial Guide" available at httpc:Ilo}p.gov/1manciaiguide rpo ilindex_htin), including any updnscd vmiout that may be posted during the period ol-performanec. The recipient Ogfccs to Comply with the DOJ Grants Firumciat Guide. 4. Red&v ifieetion of various statutory provisions to a new Title 34 of the United Slates Cade On Sgxcmber 1, 2017. various statutory provisions prcviowly codified elsewhere in the U.S. Cade were editorially reclassified (that ix, moved and mLu nbemd) to a new Title 34. entitled "Crime Comm and Law Enforcement." The reclassification encompassed a number of statutory provisions pertintnl to OJP awards (that is, OJP grants and ConpemIivc agrocria"L4), including many provisions previously Codified in Title 42 efthe U.S. Code. Effssxive as of September 1. 2017. any reference in this award document to ■ statutory pro%Ujon that Iwu been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that S[altory provision as red AWfled to THIe 341 This rule of construaiatt spccifjcAly includes refim-nees set out in award conditions, references set oul in material incorporated by rc fercace through award conditions, and refleetearn em set out in otter award requirements, S. Required training for Point of Contact and all Finnnciai Points of Contact Both the Paint of Contact (POC) and all Financia] Points ofContacl trp Cx) for this award must hove successfully Comp€cled an "OJP financial mansgcmcat and grant administration training" by 120 days after the date ofthe recipient's acceptance of the award. Successful eotnpletivn ofsuch a training on or after January 1, 2017. wnl satisfy this Condition. In the event that either the POC or on FPOC for this award charges during On period ofptxformahee, the now POC or FPOC must have succc19fally cornpteted an '0)P financW man" tmrnl and grail admiaiaaauon training" by 120 calendar days after — (1) the date af0JPs approval of the "Change 0ran we CottwA' OAN (in the cast of a new POC), or (2) the date the POC eaters information on the new FPOC in ❑MS (in the cease of a rkwv FP0Q. 5uoctssfal completion of such a training on or after January 1. 2017. will satisfy this Condition. A Iist 0f41P trainings that OJP will consider "03P f3rrat cW management and grant administration training" for purposes of [iris condition is ayst7able at httpsllww -oip.gavhrailting/kts.hum. All trainings that satisfy this condition include a session on grnat fraud prevention and ddection The recipicnt should mui6patc that OJP will inuutdAtely withhold ("t}crzc") award funds if the recipient fails to cornply with this condition. The redpient'x failure to comply also may lead OJP to impose additional appropfiate conditions on this award. 6. Requbaneuts rWood to "de minimie indirect coat robe A recipient that is eligible under the Part 200 Uniform Requirements and other applicablc law to use the "dc minim is" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and it9 eivation, and must comply with all &vRociatod rcquircmc nu in the Part 200 Uniform Requirements. The "dc minimis" rate may be applied only to modified torn; direct cw*; (MTDC) as dcfueed by the Part 200 Uniform Requirements. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs 1` Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 7. Requiretnent to import p Xentisny duplicative 9wtd-tng Page 3 of 18 If the recipient currently It's other ac,i'm rewards of federal funds, or ufthc recipient actives any other award of federal funds during the period ofpa-formancc for this award the recipient promptly must dcttmtine whether funds from any of the -sc other fcdcral awards here been, are being, or we to be wed (in whufe or in part) for one or more of the identical cost items for which funds are provided under this award. Ifso, the recipient must promptly notify the DOJ m wding agency ((>3P or ()VW. _ appropriate) in writing of the potential duplication, anti, if so requested by the DO] awarding agency, must seek a budget -modification or C1uxnge-of-prL1jcct-scope grant adjusImcnt notioe (GAN) to eliminate any inappropriate duplication offunding. 8- Requinetneats mated to System ibr Award Managemtnt sad Universal IdtxtUrm ReWhu=ts The recipient must comply with applicable requirrments regarding the System for Award Management (SAM), clrtet dy accessible at h1tps:liwwwsarn.gov1, 31tis indudes applicable requiremenu regaMing registration with SAK as'welI as maintaining the cunmey of infLumatimt in SAM, -rite recipient also must comply with applicable restrictions on subwwards ("subgrants') to fir n4icr suhrecipirnts ffit t-tier 'subgnsntces"), including restrictions on subawards to cmitit6 tllat do not acquire and provide (to tiw oecipient) flit unique entity identifier required for 5AM registration. "fire details ❑f the rocipienrs 0hiigaLion 6 related to SA and to unique cnlity idc:116li= arz posted an the OJP web site at https_I/ojp.gov/ftmding/E=KplorclSAM.htm (Award condition: System for Award Management (SAM) and Universal ldcntifier Requircmenrs). mrd are woorporatcd by reference here. This condition doles not apply to an [Huard to ad individual who rowived the award as a natorat person (i.e., unrelgW to uty businew or non-profit orgariation that he or she may awn or operate in his or her came). OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Departinent of Justice r. Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09128/2019 SPECIAL CONDITIONS Employment eligibility verification for hiring under the award 1. The incipient (and any subrecipient at any tier) must — Page 4 of IS A. Ensure that, as Fran of the Firing pmcess for anti pusttion within the United States that is or will be f ndrd (in whole or in part) with avi-ard finds• the rceipienl (or any subrecipieat) properly verifies 01C ertiploymeait eligibility ofthc individual who is being hired. consistent with the provisions of 8 U.S.C. 1324u(4)(1) and (2). Notify of both— persons assoc:la[ed with ttn3 awardof the nxlpienl (or any subrecipiettt) wlro we or will be involved in activities under (1) this award requirement for verification ofemployatent eligibiL'ly, end (2) the associated provisions In 9 1U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it tmlawfitl, in the [Jolted States, to hire (or.r ecruit for employment) certain aliens. C. Provide training (to the extent accessary) la those persons required by thus condition to be notified of the award rcquiMrttvnt far cmploymcat eligibility verification and of tic associated pro4-isiorn_e of S U.S.C. 1324a(axl) and (2). D. As part of the rsaardkceping for the award (including pursuant to the Part 200 Uniform Requincntrntsj, rnainttt.in records of all ernplvymcn cligibility vetificaiiaus pertinent to cOmPlianDe with this Award condition in areordancc svirh Forts 1-9 record retention requireatenis, ss welt as records ofall pertinent notifications and tminings. 2• Monitoring Thee reoipitrnft monitoring responsibilities include manharing of gmbredpiemt compliance Wirth dW condition. 3. AllowaWe ousts To the extent that such costs We not rtimburscd tinder uny other federal program. award funds may be obligated forthe rtasDnnblc, ncca -Y. and allocablecnsis (if any) of actions dcsigoed to ensure ovnnplIa nce with this condition. 4, Roles of construction A. Staffinvolved in the hiring process Far Purposes of this condititm. persons "who ur ur will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subtscipient) otTcials or other staff who are or will be involved in the hiring process with respect to a position that is nr win! be fukdcd (in whole or in pan) with award funds_ B, 13tnploymerrt eligibt7ity confinaatioa with E-Verify For purposes ofsotisfying the requirement of this condition regarding Vcrifieatinn of employment eligibility, the roaipient (or any subrccipient) may choose to Participate in, and usc, E-Verify (wwtv.erverify.gov), provided an aPFropriate person authariud to act on behalf ofthe mcipical (or subrecipieani) uses E-Vcrif), (and follows the promr E-Verify procedures. including in the event of a `Tentative Nonconfirm ati(n" or a "Final Non con furoaden-) re confirm cmPloymcrst eligibility for taeii hiring For a position in the Uniled Stairs that is or will be funded (in whole or in pant) with award funds. C. 'United Stales" sNcificaily includes the District of Columbia, Pderlo Men, Guars, the Virgin Islands ofthe United States, and the Contntonweallh of the Not -them Mariana. Islands. D, Nothing in this condition shall be understood to authorize or require any recipient. any subreciVient at any tier, or OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Depart heal of Justice Office of Justice Program AWARD CONTINUATION Bureau of Justice Assistance Page 5 of 18 �N SHEET GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS any person or other ttlatity, to violate troy federal law, including any applicable civil rights or nondiscrimination lava. E. Nothing in this condition, including in paragraph 4,B., shall br understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any ohligation otherwise imposed by law, including 8 U.S.C. 13248(a)(1) and (2). Questions atsoui E-Verify should be directed to DHS. For more in10M]WIC?n about E-Verify visit the F-Verify websnt (hapsJlwww.e-vtriiy.gov/) or email FrVaifj at E-Veritt•;d.,tjhs.gov. E-Verity employer a8cws can email E- Vcrify al E-VcrifyEmployerAgntPdhs.gov. Questions about the um anarg or scope of this condition shotilld be directed to OJP, before award aooeptioce. 10- Regairementte report oaunl er Wunhu mt breach ofp xvonaily idemtiftrtble information (Pll) 77tc recipient (end any "subrecipieni" at any tier) muss havc written prooedums in plat: to respond in the event of an actual or imminent "breach" (OMa M-17-12) if it (or a sabre cipicnt) — (1) orates, collects, uses, processes, shores, maintains, disseminates, digcloses, or disposes of "personally identifiable info mation (Fl1)" (2 C-k-R 200.79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal in€orunsuon nyslcm" (OMB Circular A-130). The recipicnrs breach pracedum must include a requirement to report actual or in=in*nt breach of Poi to an 01P Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an immincul hreaclu. 11. All submwords ("subgranl9") must havc specific federal authorization lire recFpicrq, and any subrecipiew ("subgrnntec"} at any tier, must comply with all applicable requirements for authorization ofany suhnward. This condilion applies to agreements thal — for purposes of Rderal grants administrative requirements . 01P cansidess a "subaw•ard" (and therefore does not consider a procurement The dcWlc of the requiremmt for authorization of any %ubaward are posted on the OJP uzb site at hues'//ojp.gOvlfurrdingl£-�p[utrlSubawardAuthorizotion.htm (Award cwndition: All subawarab ("suhgrtutts".) moat hnve specific federal authorizatina), aril ate incorporated by reference bete. .12. Specific post -award approval required too use a noncompetitive approach in any pnx u tm=t oonirad that would exceed $250,000 The recipient, and any sul?tcripicot ("subgraalve") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompcittve approach in any procurement contract that would cxvccd the Simplified Acquisition Threshold (currently, S250.000). This condition applies to agrecm►ents that --for purposes of fcdiral grants admittbarativc rcquirrmcnts — QIf' cernsiders a procurement "contracat" {and therefore does not consider a subawwd). The dtbdU of the roquircracvt for advance approval to use a noncompotive ttppr0WA in it pmeurssnant contrad under an OJP award are posted on"OJP wob site bit IeltpsJ/ojp,govlfundingfFxplorriNonoompc(ilivcpmatrement.htm (Award condition: Spccific pest -award approval required to use a noncompc idvc approach in a procurement contract 6f con"al would exomd 8250.000)), and are incotparalcd by referriicc here. ON FORM 4000/2 (REV. 4-88) Authorized Grantee Official ' U.S. Department of Justice Office of Justice Programs " Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET page 6 of 18 GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 14. Requirernema pertaining to prohibited conduct related to trucking in persons (including reporting requirements and OJP authority to terminate award) The recipieni, and any subreeipieau ("subgrantee") ut any 6cr, must comply with all appliwlile requirerucats (including rcquirrmcnts to rcport alicgations) pertaining la prohibited conduct rclatcd to [lie tratTicking ofpersons, whether an the part ofrtcipiczts, subrccipicnta ('suhgarslDes'], or individuals kFined (for pttrp{rses Of this condition) as 'employers" ofthe recipient or of arty sub incipient. The details ofthe recipiwes obligations related to prohibited conduct related to trucking in persons am posted on file OJP web site at Isrrps;Ilujp.govlfundingJExplorca'rohibile, dCanduct-Trnfficking.hmn (Award condition: Pmhtbited conduct by recipients and subrecipienis related to trucking in persons (including reporting requirements and OJP authority to terminate award)). and are incorporated by reference here. 15. Determination of suitability to interact with pwdcipsting minors SCOPE. This condition a:pplica to this award if it is indicated -- in We trppIication far the award (as approved >ry DOIJ](or in the application for any subawatrd, at any tier), lax DC) funding annoaneernwit (stl I icilnu on). or an associaled rcderal statute — that a purpose of same of all of the activities w be carried out under the award (whether by the recipient, or a subrrLypieni at any tier) is to benefit a set of individuals under 18 years arage . The recipient, mud any subrecipitmt at any tier, muse make detcrminatioliq o€-suitability before certain individuals may interact with panicipating minors. This requirement applies rep at dless of an ind&vidual's amploymcml status. The details of this requirement are posted on the OJP web site at httpsJJojp.gcsv/funding/> xplorenteract-Minots.htra (Award condition: Determination ofsuitebility required, in advance, for certain individuals who may interact with participating minors). and are incorporated by refcrtncc here. lb, Compliance with applicable ruled regarding approval, planning, and reporting otcoafencnoes, nmgng% tramings, and other events Tlac recipient, and any subrecipicnt ("subgrantcc") at any tier, must oDmply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where apinlicablc) governing the use of federal funds for expenses related to aonfe7cuccs (as that term is defined by DO]), including We provision of food an&or beverages at such conferences, and costs of attendance at much confarnces. Information on the pertinent DO] definition or conferences and the rules applicahic to this a ward appears in the DOJ Grants Financial Guide (currently, as section 3.10 0f'Pa91award Requircmenis" in the "DGJ Grants Financial Guide"k 17, Requirement for data on performance and effedlvenem under the owad The recipient must collect and maintain data that measure the performance and effectivenms of work under this award. The data roust be proN7dcd to OJP in the manner (including within the time frames) specified by OJP in the program solicication or odd applicable written guidance_ Onta collection suppurls compliance with the 0overnmcnt Perfcxmance and Results Act (OPRA) and tine GPRA Modernization Act of2010, and outer applicable lawn, IS. OJP Training Guiding Principles Any training or training mated&Is that the recipient -- or tine subreciptenl ("subgrnn(cc"] at any tier -- develops or delivers wit3t OJP award funds must adhere to the ON Training Ouiding Prnciples for Grantees and Subgrarttecs, available at hags://ojp.govlfirndmgAmplemcntfrutiningPrinciplesForGranites-5ubpa antccs. Jinn. ON FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs �F Blu eaa of Justice Assistance AWARD CONTINUATIONSHEET Page 7 of 18 - GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 19. Eeet of failure to addratss audit issues The rccipicn[ understands crud agrees that the DOJ awarding agency (OJP or 01rw, as appropriate] may withhold award funds, or may impose other related requirements, if(as determined by the DO) awarding agrncy) the recipient tines not satisfactorily and promptly eddies outstanding issues from audits required by the fart 200 Uniform Re:quiremcnts (or by the tams of this award), or other Outstanding issuers that wise in connection with audits, invcgigations, or=views of Doi awards, 2B. Pblenliai imposition ofadditional requir memts The recipient agreaa to comply with any additional roquircmcuts that may be imposed by the DO] awarding agency (OJP or OVW, as appropriate) during the period of performance for thts award, if11le recipient is designated as "high. risk" for purposes of the DOI high -risk grantee list. 21. Cemplianoa With DOd trregAladons pertaining to civil rights and no"wrvnination 28 C.P.R. Part 42 The recipient, and any subrccipien[ ('subgrantec") at Any tier, mu_s( eamply with all applicable mquirements of28 C.F.R. fart 42, specifically including any applicable requirements rn Subpart E a 28 C.F.R. Part 42 that relate to an equal cmploymeut opportunity program. 22. Cmnplianex with DOJ regulamans pertaining to dvff tights and nondiscrimination - 28 C.F.R. Part 54 11berecipieat, and any subrrA:ipicni ("subgrantec") st any tier, must comply with all applicable rcquiremcnrs of29 CX,R. Paint 34, which relates to nondiscrimination on the basis oflux in certain "e dui atiou programs." 23, Compliance with DOJ regv15d0ns patni<ting too", sights tmd nondisrafaainatiou 2$ C.F..R. Prot 38 The recipient, and any subrecipient ("suhgrantca") as any tier, must comply with all applicable requirements of2g C.F.P— Part 38 (as may be applicable from tituc to time), specifically including any afTAicable requirements regarding written notice W program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific fonns of discrimination on the basis of religion, a religious belief, a refusal to hold a religiotu belief, or refusal to attend or puticipate in a religious practice. Pant 38, curivatly, also acts out rules and requirements that pcnaut to recipient and sutrrccipiont (" subgatntee-) organ i7aljam that engage in of conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and sulmcipients that are faith -hated or religious ❑rgaaizations. The text of 28 C.F.R. Part 38 is available via the Elecimnie Code of Federal Regulations (currently secessible at https:/h%ww.ccff.gov/cgi-bin/FCFR?page= bro%vw). by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under a-CFR "current' data_ OJP FORM 4000/2 (REV, 4-88) Authorized Grantee Official "" ' •; U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 24. Restrictions on "lobbying" AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS Page 8 of IS In general, as a matter of federal law, federal Rinds aw•ardL(I by Olp may nos he used by the recipicnL or any submc-ipien[ (`subgrantoc") at nny tier, either directly or indirectly, to support or oppose the ereactnicrrt rcpcal, mudiGcatian. or adoption of any law, regulation, or policy, a[ any luvel ofgovermntcrut- See 18 U.S.C- 1913. Ciaere may be eNccptions if an npplicabto federal statute specif"r2lly authorizes cerlain act iA(ies Ihat otherwise would be barred by law.) Another federal lacy generally prohibits federal fends awarded by OJP from being used by the recipient. ar any subrecipicns at any tier, to pay any person to influence (or attempt to influence) it federal agency, a Member of Cortfuess, or Caangrrss (or an official or catplayec ofany 0fthcm) with r"xct to the Awarding o f a fixk-rw grant or cooperative agreement, subpxant, contract, subcontract, or loan, at with respect to actions such as renewing, exlendmg. or modifying any such award. See 31 U.S.C. 1352. Ccrusin exoeptfuas to this law apply, including an exception that applies to Indian tribes and tribal orgauiraliom. Should arty question arise as to whcettcr a particular use of fcda3aal fiends by a recipient (orsubmcipictit) would ormight fail within the scope ❑fthesc prohibitions• the recilricntis to contact OJP for guidance, and may nor proceed without the express prior written appraval o f OJP. 23. Compliance with general appropriation lawrnestrictions on file tree offcderal fmA (FY 2019) The recipient, had any mubrecinicnt ("subgrautee")at any Lien, must comply with cell afiplicahlr restrictions on the use of federal funds set cut in federal appmprislions statutes, pertinent restrictions, including from various "gencraj provisions" in the Consolidated Appropriatiores Art, 2019, are set out at lutes:l/olP-gaolfunding/Explore FY I9AMopriationsRestriction s.htE% and arc in ootporated by refiaesLoe hm. Should a question raise as to whether a particuhtr use of federal funds by a recipient (or a subrecipient) would or might fall within [let scope of an approprialinos-1aw restriction, the recipient is to Contact OJP for guidance, and may not prooecd without the express prior written approval of OJP. 26. Reporting potmUal fraud, waste, and Muse, and similar ndsconduet The recipient and any suttrecipiestts ("subgrantees") must promptly refer to the DCJJ office of the Inspedor ocrx-ral (010) any credible evidence that a principal, employes, agent, Sabre Cipiem[, caanwctor, subcontractor, or otlier person has. at eonnectian with funds under this wvwd ( I ) ntbmitLed a elsun that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict ofintemt, bribery. gratuity, or similar misconduct, Potential Fraud, waste, abuse or miscouduct involving or m1t aintg to funds under this award should Irc reported [o the 01G by--(1) online submission accessible via the O1G wwbpage at hItPs://Oigju:stice-govfhcn[ine/wnta".grants.htm (select "Submit Report Outline"); (2) mail directed to- Office ofthe Inspector General, U.S. Department of Justice, InVC569ations Division, 1425 New York Avenue, N.W. Suite 7100. Washington, DC 20530; indict (3) by facsimile directed to the l7OJ OIG Freud Detection Ofr= (AtM: Grantee Reporting) of (202) 616-9981 (fie}. AddidorW information is av%Uable from the DOJ 010 website at httpsJ/oig. jurdice.goV/bodine. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION i; Bureau of Justice Assistance Page 9 of 18 SHEET - =-' GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 27. Restrictions and cartiitcations regarding noajiiscloffixe agreements and related matters Teo recipient Or subfccipient ("subgram Wc") under this anrd, or cniity dial receives a procumtnent Contract or subrontr-nct with any funds under this award, may require any crnployce ❑r contrac tar w sign an internal confidentiality aitrccment or statement dial prohibits or othL-rvrisc restricts, OF purports to prohibit or restrict, rite reporting (in accordance with law) of waste. fraud, or abuse to an invcsligativc ur law enforcement rcF"sentativc. of a federal depnnrncul or agency authorized to receive such infonnarloil. Tbc foregoing is net intsztdcd, and shill not be undersfoud by the agency making this award, to contravene requirements applicable to Standard For -in 312 (Which relates to clamified information). Form 4414 (which relates to sensitive eanpmrimcnted information}, or any other farm issued by a federal departnicnt or agency governing tlw nondisclosure ofclassifii cd information, 1. IN aocepting arcs awad, the redpient— a. r4•prr~5ents that it neither requires not has rcquirul intdm&I aoufidcatiality u9rccments ar stntctwnts from cropIoyecy er contractors bent currently prohibit or otherwise currently restrict (or purport to pmllifrit or restrict) employees or oontraetors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or Itas been acquiring its employees or contractors to execute agreements or stascmcuts that prohibit or otherwise: restrict (or purport to prolibit or restrict). reporting ofwasle. baud, or abuse as described above, it will iurmcdiwely step any further obtigatiorts 0fawud fund; will provide prompt tvri lcn notificaaon to the federal agency making this award. and will resume (as permit resumption of) such obligalians Only ifa pressly authorized to dos s0 by that agency, 2- Iftho recipient does oris outhorimd under this award to make subnwtuds ("subgran& ), prficurernatt contracts, or both — AL it repnMents that— (1) it has determined that no other entity thal the recipient's appiicatiun proposes may or wjjl receive aAmrd fiords (wbetha7 through a subaward ("subgrant"), procuremcm contract- or auboontract under a procurcmcnt amtrart) either rewires or has roquircd Wernal confidentiality agronnents or statements from employees or contractors brat currently prnlu'bil or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or nbuse as described above. and (2) It has madc appropriate inquiry, or otherwise has an adequate factual basis, to support this leprescalsficin, and b. it etnifles neat, if u learm or is nalirted that any sutxecipiern contractor, oc subcO nV110tor entity that receives funds under this award is Or has hcca requiring its employees or contractors to =ccutc 39MC173e11ts or starcmcuts that prohibit or otherwise icsu a (err purport to prohibit or restrict), reporting of waste, fraud, err abase as desmlxd above, it will irrimedialety stop any fiuther obi igations of award fiords to or by that entity, will provide prompt written notification to the federal agency making this award, and "I resume (or permit resumption of) such ohligatiorts only if expressly auhorized to do so by that agency. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION t Blll can of Justice Assistance SHEET Page 10 of 18 r I GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 29. Compliance with 41 U.S.C.4712'(includingpiohibinioason reprisal; iintioe to employees) The recipient (and any subrecipiciil at Boy tier) must comply ►►ith, and is subject to. all applicable provisions of 41 U.S.G. 4712, including all applicable provisions that prohibit, under specified circurstances, discrimirurtion against an empioyec as reprisal for the employee's disclosure of information related to gross mismanage m"1 of a federal grant, a gross waste of federal funds, an abuse of Authority relating to a federal grant, a suhsu mt!a] mid specific d=ger tp public health or safety. or a violation of law, rule, or regulation related to a federal grant. 'iite recipient a1w must inform its employees, in writing (and in the predominant native language of the workforce), of einployce rights :end remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 1J.S. C. 4712 to this award, the recipient is to contact the DOJ mvarding agenc} fOJP or OVW, as appropriate) for guidance. 29. Enconragemeat ofpolioies to bast ftxtmessaging while driving Pursuant In Lxteutim Order 13513. "Federal Leadership on Reducing Text Messaging While Driving,' 74 Fcd. Reg. 51225 (Qctober I, 2009). DO) encourages recipients and subrecipients ('subgrantees") to adopt and enforce policies bsnning eniptoyees from tctt m"wing while driving arty vehicle during the course of perforating work funded by this award, and to establish workpiwv safety politics and conduct education, a-A-urcness• and other outreach to decrease ,rashes caused by distracted drivers, 30. Requirc=ent to disclose wbca= n dpLmi is deaignatod ^high riche" by a federal grant -making agency oaWda ofDOJ Ifthc recipient is designated "high risk" by a federal grant--Aking agency outside ofDOi, currently or at any time during the coussc ❑d'thc period of perfornianoc under phis award, the iG *cnI must disc]Ose than fact and crstain related information to 01P by Cn ail at OJP.ComplianccRcWrting@Oip.usdoj.gov. For purposes oftliis disclosure, Itigh risk incJwdcs any status under which a federal swAt'ding agency provides additional oversight due to the recipient's pass performance, or other programmatic or IInancial conecras with the recipient. The rtxapicnt's disclosure mast include tier ftellak•ing: 1. The federal awarding regency that currently dcsignatts the recipient high risk, 2. Tbc doe tits redpitnt was d1csignitted high risk; 3. The high -risk point of win Ia" at that federal awarding agency (nanic, phone n mmber, and cm ail address), and 4. Tha reasons for the high -risk status, as set out by the fcdrral awarding agency. 31. FFATA reporting; Subawards and executive compensation The rceipient taus-t comply with appiivablc requirements to report first -tier subawards ("subgrmtts") of 325,D00 or more and, in acrtain circumstances, m reporl the names and Total compensation of the five most highly oompcusatcd executives of the rt�cipicnt and first -tier subrecipieuts {first -tier "suberantees'j of award finds, The dttxils orrccipitnt obliI tStians, which derive from the Federal Funding Aecountahi iLy and Tnuxspurency Act of 2006 (F1:ATA), arc p[asteed on the OJP web sift at h"ps:f/cip.gov/funding/ExplorefFFATA_ttm (Award condition: Reporting 5ubaAaards and Executive Compensation). and we incorporated by referenc< Here Thl.s condition, including its reporting requirement, does not apply to— (1) an award of less than S23,000, or (2) an nwiird mricl- lu an individual who received the award as a naltual person ('Len, unrelated to my business or non-profit organization that be or she may own or dipernre ill his or her acme). OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION it Bureau of Justice Assistance SHEET Page 11 of 18 GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 32. The recipient agrees to submit to 13JA for review and approval any curricula, training materials, propastd publications, reports, ❑r any oth.x wtitrcn melcsials thal will b . puNished, including web -based rnnlcri4ls and web site content, through funds from tl►is grant al least thirty (30) working cinys Prior to the targeted dlssmrtintnion state. Any written, vi9ual. or audio pit blics;tons. with the cKceptlon of prcas rcica�n, %vljcthCr published at the gran tcCs or goverruncnt's cxpen9c, shall contain the following s-tatertrcITIN. "This project ►vas supported by Grant No. 2019-135P-€3X-0007 awarded by the Burcau of Justice Assistance. "rhe Burcau of Juslicc Assistance is a component of the fJepartincnl of JnsIica's Office of JttuiCc Programs, ►which also includes die Bureau afkwicc Statistics, the 14atiorud Institute of Justice, the Office 0FJuVende Justice and Dciinquencv F'rcvcniion. thw Off -Toe for Victiins of Crimc, and tLc SMART Office. Points of view or opinions in this doeumcni arr those 0f the author and do not necessarily represent the of[iciM Position or policies 0fthe U.S. Department afJustICc." The curm Tit edition of the DOJ Giants Financial Guide provides guidstnce on allowable printing and publication acti►•itio!�;, 33. The tceipicni agrees to cooperwc with any assessments, national evaluation efforts, or information or data aollcction requests, including, bus not limited to, die provision of any information required for the assrssuteut or evaluation ofany activities within thin project. 34. With respect to this award, federal funds may not be used tat pay ctt_sh compensation (salary plus bonuses) to any employee of the award mci.picnt al a rate that exceeds 1 I0%0f Ole maximum will uttl salary payahlc to a member of the federal governtnent's Senior Executive Service (SES) at an agency with a Certified SES Perivrmanoc Appraisal System for that year. (An award recipient may compensate ern employee at a higher rate, provided the amount in excess of this compensation lirnitalion is paid with non-federal funds.) This Iimitation on compensation rates aliaw-able under this award may be waived on ao individual basis at the discredan of the OJP official indicated in the program annoutt=natt under which this award is rnade. 35. Wrifiiation Fad updating ofrecipientoontm information The recipient must verify its Point of Contazt(POC). Financial Point of Contact (f POC), and Authorised Rep resell (alive oontocx information in GMS, including telcpburte number and a -omit address, lfany information is incorrect of has ciutnged, a Great Adjustmcnl Notice (GAN) must be submittod via the Grants Man ugernent System (GMS) to doctuncut changes. 36. Rrcipicnt understands and agrees dtul it mum Submit quarterly Federal Financial R ports (SF-425) and semi-anmual performancr reports through GMS (hitps:llgtants.ajp.usdoj.gov}, and tbai it must submit quarterly performance mcuics rrpmu through BJA's Performance Meastucmcnt 1*001 (PLAIT) wchsite (11ttps:Ybjapmtojp.gov/). For more detailed infitrmation an reporting and other mquirtments refer to BJA's websitc. Failure to submit tequircd reports by tstahliahcd dcoil] incs may Talrlt in the freezing of grant fiutds and High Risk designation. 37- Required allendanoo at WA -sponsored evena The recipient (and its suImccipicnts of env tier) must participate in B)A-sponwrW training events, terbaical a9615LanCc cven Is. or conferences held by B J A or its designeeK. upon 0JA's rcqucst. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs AWAIM CONTINUATION v Bureau of Justice Assistance Page 12 of 18 SHEET GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 39. Tlic recipient agrees to comply will, [)JP grant monitoring guidelines, protocols, and pro=dures, and to coopawc with DJA and OCF•O on all grant monitda-ing requests. including requests relaicd to desk reviews, cn1mnccJ programmatic desk reviews, and/or site visits. The mcipieni agrees to provide to BJA and OCFO all doctuncntat lon nccrssauy to cnmpitrc m0nitaring task.¢, including documentation related to any subawards made under this ay.-ord. Funhcr, the recipient agrees U, abide by reasonable deadlines sci by III and OGFO for providing the rcqLit sled dtxuments. Failute to cooperate vrirh 13JA's/0Cr0's grant rnonitnring adYivilies may mull in sanctions affecting the rccipient's DOI awards, including, but not limited t0: withholdings and/Of OfItcrrrstriclions on the recipient's access io grant funds; rtfcrral to the Utiice ofthc Inspector General feu audit review: des igmlion of the recipient as a ❑OJ I1igh Risk grantee; or termination of an award(s). 34. The award rrapicnt agrees to parircipatc in a data eoltection process measuring program ourtlwts and outcomes. The data elements for this process will be outlined by the Office of Justice Programs. 40. Protection of human research subjects life tccipieait (and Un)• wbrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of hum an research subjects, including obtainment of Institutional Review Beard approval, if appropriate, and sribjem informed consent. 41. Confidentiality of data 7 1e recipient (and any subrecipicnt at any tier) ¢lust comply with al l confidmoality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that art; applicable to collection, use. and revelation of data or information. The rcctpicnt funhcr agrees, as a condition of award approval, to submit a Privacy Cerlifiaatc that is in accord with requlrcuitrits of28 C.FJL Part 22 and, in particular, 28 C.F.R. 22,23. 42. Copyright; Data rigbts 711c recipient acknowledges that OJP reserves a royalty -fare, non-cxclusivc, and irrevocable license to reproduce. Publish, or otherwise use- acid autborizc otlters to use (in whole or in pmi. including in connectian N'ith Lien valive works). for F'ederrtl purposes: (1) any work subjea[ to copyright developed under an award or subawwd (at any tier); and (2) any tights 0fcopyrighI to which a recipient or subrccipieni (at any tier) purchases ownership with Federal >- T1x recipicrit acknowledges that OJP has the right to (1) obtain, reproduce, pubtisb, or otherwise use the data first produced tinder arty such Wvwd or suba%wd; end (2) authorizc others to receive, reprodum, publish, or odicrwLse use such date for Fcdcral putPoses. "Data" includes delta as dcfuxxd in Federal Aoquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General), h is the resisonsihiIity of the rccipient (and of cacti subrecipient (at any tier), if applicable) to enaune that the proVi9k= of this condition are included in any subaward (mi any tier) under this award, The recipient has the responsibility to Obtain from wbrccipicnts, uontraactors• and subcontractors (if any) a riglits arrd date necessary to MEill the recipient's obligations to the Gn nveunent wxkr this award. If a proposed subrecipittit, contractor. or subcontractor refines to accept terms affording tlye 0ovcrmmcnt such r*its• the wipient shall prrsntptly bring such refusal to the attention of the OJP prograrn manager for the award and not proceed with the agreement in gwstion without further authorization from the OJp pyogramr office. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initials U.S. Department of Justice Office of Justice Programs t Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS Page 13 of 18 43. Any Web silo flint is funded in whole orb, part under [hits award roust include Lhe following stnlemeat on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior eon lent), and on any pages from which a nisi tor- stay access or use a Web -based m-rice, including any pages that psovidc residis or outputs fmm the service. - "This Web site is funded [rnscrt 'in parr," if applicable] Liurrugh n grant from the [M-SCrr name ofQJP component], ()thee 1)"uslic c I'mgrarns, U.S. D',Tart-ent ofJusdcc- Neithcx the U.S. I7epartmcm ❑£Justice nor any of its components operrlte, control, are responsible for, or necessarily cndorse, this Web :rile (including, without limitation, its oontenti technical infrastnrcturc, and Pot i6M and any services or tools provided)." The full text ofthc foregoing statetnenl must in clearly risible on the home page. On otherpages, else slalemcntmay he included through a link, entitled'Notice ofl''cdcral Funding and Federal Disclaimer." to the full text of the statemeal. 44. Applicants must certify that Limited English Proficiency persons have mcan ingfit] access to the services under silts pmgram(s). National origin discrimination includes discrimination on the basis ofliruited English proficiency (LEP). To ensuue comp [tan cc with Title VI arty! 01c Safe Struts Act, recipients are requirrd to take reasonable steps to ensure that LEP persons have meaningful access us their pro grarns Meaningful access may entail providing language assislsnce sMices, including oral and written ft-wulariatt when necessary. The U.S. DcParnixent of]usticc has issued guidance for grantees to help them comply with Title VI cryuirernents. Tho guidance document can be accessed on the Internet at Www.Iep.gov. 45. Tire grantcu agrres to Wcure and maintain on fnlc sighed statements by each mcrnbcr of the set ecdon committee apMinted by the United SUtcs Anornev or the PSN Task Four indicrning plat in snaking recortunendations er &3,7vions regarding contracts or suhgrnnts paid for by this grant, the member had no conflict. ofintrrea. Such statements must include all ofidle Ianguage included in the PSN Con flict of interest Certification, ho%asver, the granwe may use a different formal or may add other related ctTdfications of their awn. 46. Jtttutifit4Kiern ofaonsulltrnt tote Approval of this award does trot indicate approval of any Consultant rate in execs- of#650 per day. A dcwlexd juslafhcation must be aubmitted to and approved by the OJP progrant office prior to obligation or expenditure of such funds. 47. The recipkmr Agrees to coordinate the prajcet with the U.S. Attnmcyt and Project Sale Neighborhoods Task Force for the district covered by the award. The recipient also is enaauragcd to raordinatc with other Qoutmurliry justice initiatives, and outer ongoing, local gun prosemnon artd Iaw enforcement strategics, 48. The recipient agrees to ensure that 3b percent of PSN funding is used to support gang task forces in the United States rt8iunc cxpericneing a sigaifecant or increased presell ct of criminal or tut-mstional organlwiont engaging in high levels of violent crime, firQarrm oticnscs, humarn traiTieking. and drug trsfiecking. 49. The ttcipient agrees to submit to DOJ fur review And approval. any proposal or plan for P gjod Safe Ncighboriroods media -related aUtreachl. DO) approval must be received prior to any obligation or expendilure of grant funds =Taicd to the development ofinedia-related outreach projects. sat PSN Fiscal Aaent Definition References in this award document to "recipient" and "fiscal agent" both refer equally to 9w=tlty orc arli a iion receiving this award dircvdy. OJP FORM 4000/2 (REV, 4-88) Authorized Grantee Official •� " " : U.S. Department of Justice Office of Justice programs f Bureau of Justice Assistance 1� -.^"A �.��•Yr PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 Page 14 of 18 SPECIAL COND17YONS 51, Ilie recipient understands and agrees that no more Chun 10 perceni of the total amount ofthis sward maybe used by the recipient for cvtits associalcd with administering the award 52. Required monitoring ofsubawards The recipient must monitor sutwrvards under this award in acnordancc with all appiicable statufcs, rcgnletiomis, award conditiea%. and the DO) Grants FinanciA Guidc, and must include tits appLicabie eouditions of [his award in any subaward. Arn(mg other du ings. the recipicm is rcsponsibie for oversight ofsubmcjpient sapm&na end monitoring of spmifrc outrornew and txneGts attributabic to use ofaward funds by sutrr=ipients_ The recipient agrtx�5 to submit, upon request, documentation 0f its policies mid proLvdw-cs for maniinring cif suitiawrmds under this award. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Aistice Office of 7usdee Programs AWARD CONTINUATION c Bureau of Justice Assistance Page 1S of 18 ' SHEET GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 53_ Authority to obligate award funds eontingetu an noninicrferenco (within the funded "program 4r ntxivity")With federal law cafortacmenV 8 U.S.C. 1373: unall"ablc dusts; notification 1. if the recipient is a "State," a local government; or a "ptrblic" institution of higher education: A 'Me recipient may not obligate award funds if, at the lime of the obligution'i, the "prograrn or rtctivity" of the recipient for of any subrecipient at any tier that is a Statc, a local gmtrtlmcrnt, or a public instiltion of higher education) deal is funded in whole or in part with award funds is subject to any "informat ion-❑o-mmunicut ion restrictiOn " B. In addition, with aspect to any pmjcct costs it incurs "at risk," the recipieatmay not obligate -award fiends to reimhursc ilulf if -- at the time it incurs such cost9 -- the program or aeiivity of the recipient (or of any subrecipient At any tier that is a State, a local govenunexnt, or a public institution afhigh" education) that wouId be reirnbwwd in whole or in part with award funds was subject to any information -communication rmtrictiom C. Any drawda,vn of award furnds by the recipient shall be cons idcrcd, fur a]] purposes, lu be a material representation by the recipient to 011? than, as ofthe date the recipient requests tlrc dtawdown, the recipient taut each submcipicnt (regardless ofticy) that is a State, local govcmmcnt, or public insti v6on of higher education. is in compliance with the award condition entitled "icloninterlerence (within the funded Vrogrmn or activity') with federal law enforcement: S Ur&C, 1373; ongoing comphimrx." D. The recipient trtust promptly notify O71' (in ►writing) if the rccipierit, from its requisite manootng ofoomrrliancv .with award conditions Of otherWise, has crcdibic evi&acc [fiat indicmcs that the funded progmut or aativiiy of the recipient, or of any subrecipienI al arty tier dwt is either a State of a local govcrnment or a public institution of higher education, may be subject w any information -communication restriction. ]n addition, any subaward (at any tier) to a aubrecipicn( that is a State, a Iocal Sovernment. or a public institution of higher education must require prompt natitication to the enlily that made the subaward, should the subrecipieni have such credib[c evidence regarding an information -communication rmtriction. 2. Any subaward (at any tier) to a sub rc4pient t1 mt is a State. a ]ace! government, or a public institution ofltighcr education must provide that the subrccipient may not obligate award finds if, at the time of the obligation, the program or activity of the subfecipirnt (or ofany further such subra cipient to any tier) that is funded in whole or in purr with award funds is subjea to any information-eommunicadgn restriction. 3. Absent an express written determination by 1703 to the contrary. based upon a finding by DGJ of compelling circumstances (e.g., a small amount of sward funds obligated by the rt ciptent at thic time of subrecipicnt's minor and transitory nott-cvmpIianee. which was un"own to the recipient dcspile diligent atonitoring), any ❑ltfigations of award fiends Lhat. lmdrr this condition, may not be made shall be unallowablc costa for purposes ofthis award. In making any such determinations, DOJ will give guar weight to ev'idcnce Submitted by the recipient ttutt demonstrates diligent monitoring ofsubA cipient compliance with the requirements set out in the 'Won interference 8 U.&.C. 1373. ongoing compliance" award condition- 4. Rules of Constraadon A. For purposes of dds condition "lnibrm8dotr-0ommtmlxatian remriiction,, has the meaning tiet out is the "TJanioterfertmoa ... 9 UA. C, 1373; outgoing compliance" condition. D. Beth the "Rules ofConstruction- and the "important Note' set out in the "No ninterfcrcncc ... $ UA.C. 1373; ongoing compliance" condition art: incorporated by reference as though set forth ham in full, OJP FORM 4000/2 (REV. 4-88) , Authorized Grantee Official Initials U.S. Deparwient ofJustice Office of Justice Progmms Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 Page 16 of 18 SPECIAL CONDITIONS 54. Authority to obligate award fiords contingent on no use of itmds to intterfew with federal law enforcement: 8 U.S.C. I373; unallowable costs; notification 1, If the recipient is a. "State,° a 1oQW govemnialt, or a 'public" institution ofhigher education: A. The recipient may not obligate award fluids if, it the time of Lite obligation, the `progntnt or activity" of the recipient (or of any submcipicnt at any tier that is a Statc, a local government, or a public instituiion of higher education) that is fitnded in whale or in past with award funds is subject to any "mfurmntion-communication restriction." B. In addition, with respect to any prujcct costa it incurs "at rislr:" the recipient may not obligate award funds to reimburse itself if— at the time it incurs such ousts — the progra7n or acbvfty of the recipient (or of arty subrccipient at any tier that is a Stale. a local government, or a public institution ofhighm education) that watild be reimbursed in whole or in part with award funds vvas subject to any information-oommrmitation restriction. C. Any drawdown afawtud funds by the recipient shall be considered, for all purposes, to be a mate -fin] representation by the recipient to QJP that, as of l(he date the recipient requcst_s the drawdor4a, the m4oi enl and each sub mcipient (regardlcss of ticr) that is a Sintc, local governmeni, or public institution of higher education, k in eomptiancc Kith the award condition cniiilcd'No use of fun dr. I interfere with .federal Iau enforccment: 9 U.S.C. 1373; ongoing compliant." D TThe cccipicnt must trvmptly notify t7JP (in writing) ifthe rociplcrtt, liom its tcquisite monitoring ❑f cAm[AiRace with award conditions or otherwise, hits acdible evidence that indicalcs that the funded program or activity of the recipient, or of any subrecipicnt at any tier that is either a State or a IOcfll govannicot or a public institution ofhiocr education, may ba subjecl to any infmhnation-cotnrnunication restriction. In addition, any subinvard (at any tier) to a subrccipicat that is a State, a local government, or a public institution of higher cducation must require prompt notification to the entity that made the subaward, should the subrecipicat have such credible evidence rtgardin; an ijdbrtnation-communication restriction. 2_ Any subaward (at any tier) to a submcipicut that is a Statc, a local goveffuncnt, or a public inAitution 0fhigher education roust provide that the subreciprent may not obligate award funds if, at the tine of the obligation, the progrmrt or activity of the snhrecipient (or of any further such submcipicnt at any (ier) that is funded in whole or in part with award funds is subject to any information -communication restriction. 3. Ahwrit an expreus written determination by DW to the contrary, based upon a finding by DO7 of cocnpciling circumstances (e.g., a small amount Of awed funds obligated by the recipient itt the time of a submcipi-rrWs minor and transitory aon•epmpliaace, which was unknown to the recipient despite diligent nionitoring), any obligations ofaward funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In Making any such dctrrtrtination, DQl will give great weight to evidence submitted by the rmi picot that demonstrates diligent monitoring of subrecipiem compliance: with the 1-cquirem,mis set out in the "No use: of funds to trilafere ... 8 U-S-C. 1373, ongoing compliance" award condition. 4. Rules of Constitution. The "Bolts of Construction" sat out in the "Authority to obligate award fiords contingent on noninterferenLe (within the flutdcd "program or activity") with federal Iaw enforcement: 8 U.S.C. 1373. utattlIowable costs: notification" condition are incorporMcd by refctcmx W though set forth here in fall. OR FORM 4000/2 (REV. 4-88) Authorized Grantee Official U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance PROJECT NUMBER: 2019-GP-BX-0007 AWARD CONTINUATION SHEET GRANT AWARD DATE: 09/28/2019 SPECIAL CONDITIONS Page 17of18 55. Noninterference (within the funded "program or wAivi<ty") with federal law enforcement: 9 U.S.C. 1373; ongoing compliance I. With rrspm1 to the "progntm or activity" funded in whole err part under this award (including any such p rogmm of activity arany svbrecipienr at any tier), throughout the period of perfurMan LC. 120 Stare or focal gorernMe`nt entity. - agency, or -official may prohibit of in airy wayrestrict-• (1) arty g0verument entity or -official farm sending or receiving information regarding citu=ship or irnntigration status as described in 8 U.S.C. 1373(a); or (2) a governmcrit entity or-agcncy from sending, mgneVing or receiving, maintaining, or exchanging iu£ormalion regarding tramigruion status as dcs;Qibed in 8 U.S.C. 1373(b), Any prohibition (or restriction) [hat violades this condition is an "infortnation- communication restriction' under Utis award. 2. The recipient's monitoring responsibilities in Ude monitoring afaubreeipieat compliance with the require cents of this condition. 3. AI10s nNe casts, Contpliancc with these requircuncri Is is an authorized end priority Purpose of this award. To the exteril that such costs are not reimbursed under any other redesnl program, in and funds may be obligmdod far the rcnsanable. necessary, and allacabk costs (ifany) that the mdpicn� or any subrecipient at any ('sear that is a Stale, a local government, or a p ubiic institution o£higher education, imours to implement this condition. 4. Rules ofComstnrction A. For purpoaca of this condition: (1) "State" and "Iacal government' inclµde arty agency or other entity thtxeot, but not any hnfitntion of highw education or any Indian Mbc. (2) A `public" instilution of higher education is dctitied as one that is o%vacd. controller!, or dircudy funded (in whole or in substanlial hart) by a State or luc.W government. (Stich a public institution is considered to be a "government entity," and its officials to be "goveuaneru officials. 1) (3) "Propfram or activity" rneims what it means under title V1 of the Civil Rights AiA of IW (see 42 U.S.C_ 20011d4a). (4) "lmritigration status" metals what it me=$ under 8 U.S.C. 1373; and tiaras that are defined in 8 U.S.C. 1101 mean who they mean under That section t lot. except that "State" also inn. Terri American Samoa. (5) Purxoant to the provisions set out at (or rererrncxd in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of Functions"). mferencc$ to the "Immigration and ]Naturalization Servioc' in 8 U.S.C. 1373 are to be read as references to prliculor oornpouctAs of the Departrncnt of 11oateland Security (iDIIS), B. Notluiag iu this condition xltall tie understood to authorim or require any recipient, any subrecipicnt ad any tier, any State or local government, any public institution of higher educatinn, or any n(her entity (or individual) to violate any feder l Law. including any applicable civil rights or nondiscaimiiiation Iaw, IMPORTANT NOTE: Any questions about the meaning or scope afdtis condition should be directed to OJP, bef m award acceptance, ON FORM 4000/2 (REV. 4-88) Authorized Grantee Official Initia U.S. Deparhnent of Justice Office of Justice Programs AWARD CONTINUATION r? Bureall of Justice Assistance SHEET Page 18 of 18 GRANT PROJECT NUMBER: 2019-GP-BX-0007 AWARD DATE: 09/28/2019 SPECIAL CONDITIONS 56. No use offimds to interfere with federal law enforcement: 8 U.S.C. 1373; ongoing compliance 1. l-Kroughout the period of perfomtance, no State or local govenuncnt trinity, -agency, or -official may use fkmds under this award (including under any subav,%rd, at any tier) to prohibit or in tray way restrict-- ( I) any government entity or -official from sending or rastiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(n); or (2) a government entity or-agcntcy from seeding, rrqursting or receiving maintaining, or exchanging fin fonns ion regarding immigraton status as described in 8 U.S.C. 1373(b). Any prohibition (or restriction) that violates this condition is an "information -communication restriction' under this award. 2. The recipient's monitoring responsibilities include mongering of subrecipient compliance with the requirements of this condition. 3. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the extent tlum such casts arc not reimbursed under any other federal program, award hinds may be obligated for the reasonnble, accessary, mid allocxblc costs (if any) that the recipient, or any 5-41brccipicnt at any tier that is a Start, a local govenuneni, or a public in.stisution ofhightr education, incurs to implcrucrrt this condition 4. Rsdes of Construction. Bolh the "Rules of Construction" and &e "Important Note" Act out in the "Noninterferarve (within the funded "program or activity") with fbdcrai law enforcement 8 U.S,C, 1373; ongoing compliance' condition are incorporated by reference as though act forth here in full. $7, Roguirement to oonoct certain information from subrvcipicnis Exoq% as provided in this condition, the redpiaat may not make a subuward to a Stalre a local government, or a "public" insututicts ofbightr education, unless it first obtains from the proposed sulxecipicnt responses to flit qm-anions identified in the program solicitation as "fafornrzion regarding Communication with the Dcpanmcnt of"Homctand Security (D11S) and/or Immigration and Customs Enforccincni (ICE)." All subrecipicat responses must be collccscd and :maintained by the recipient, consistent ■vith du cum cat rowntion requirements, and must be made available to DOJ upon request. Responses to these questions arc not required from suhrecipients that we either a tribal govavmcullarganiation, a nonprofit organization, or a private institution ofh*W education. 59, Redpient may not obligate, expend, or drawdown finds until the Bureau of Justice Assistance, Office of Justice Programs has rcvicwcd and approved the Budgct 'b mTmivc poruost oftho application and has issued a Orant Adjustment NoIicc (GAN) informing the recipient of flit approval. 59. The recipicris is authorized to incur obligadons, expend, and draw down funds for trawl, lodging, and per diem costa Only, in an amount not to ektxcd S15,000. for the sole purpose of amending a required OJP conference m5ociatod with this grant award. nc grmrice is not authorized to incur any additional obligations, or make any additionat expenditures or draw dsnvrts until the awarding agency and the Office of[he Chief Financial O[Fccr (0CF0) has reviewed and approved the recipient's budget and budget narrative, and a Chant Adjustment Notice (GAN) has been issued to remove this spocial condition. OJP FORM 4000/2 (REV. 4-88) Authorized Grantee Official AO Initials STATE OFARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL, SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (501 ) 6 82 -5206 h t ip:li w w w .d Ta.arl; ansa s. eo v :"GENERAL TERMS AND SPECIAL SUBGRANT CONDITIONS The applicant assures that federal funds made available under the Project Safe Neighborhoods (PSN) Program will not be used to supplant state and local funds, but will be used to increase the amount of funds that would, in the absence of federal funds, be made available for the activities of this project. The subrecipient shall ensure that federal and/or state matching funds are used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose. Federal and/or state matching funds made available under this grant will be used to increase the amount of funds that would, in the absence of federal and/or state matching funds, be made available for law enforcement activities. If there is a potential presence of supplanting, the subrecipient will supply documentation demonstrating that the reduction in non - Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds. For example, no maintenance and operation costs previously funded by a state, city or county government may be supported with Drug Crime Fund and/or state matching funds. Any federal and/or state matching funds budgeted to supplement existing state and/or local funds due to increased maintenance and operation costs (e.g. fuel, utilities, etc.) shall not be used until all state and/or local funds budgeted for those costs are exhausted. The applicant assures that fund accounting, auditing, monitoring, and evaluation procedures as may be necessary to keep such records as the Department of Justice and the Department of Finance and Administration shall be provided to assure fiscal control, proper management, and effective disbursement/reimbursement of funds received under this sub award. The applicant assures that it will maintain an appropriate grant administration system to ensure that all terms, conditions and specifications of the grant, including these assurances, are met. The applicant assures that it will comply with the OJP Financial Guide in its administration of the grant. The OJP Financial Guide can be accessed online at httos;//www. iustice.ov ovw a e file 122806I download . The applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the as the Department of Justice and the Department of Finance and Administration may require. The applicant agrees to use the grant and matching funds only for the purposes stated in this application. Additionally, the applicant agrees that any grant and matching funds approved for personnel for this project will be based on the percent of time the personnel actually devote to the project. PSN 18—Project Safe Neighborhoods Grant Program 1 OF S STATE OFARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax: (50 1) 692 -5206 III 1n://www.dfh.arkanSaS.P,0 The applicant assures that in the event a federal/state court or federal/state administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas Department of Finance and Administration, Office of Intergovernmental Services. The applicant assures that if it is required to formulate an Equal Employment Opportunity Program (EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it has a current EEOP on file which meets the requirements therein. The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, OJP Hearing and Appeals Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures. The applicant assures that in addition to all other audit requirements, it will allow the Division of Legislative Audit or any other independent or internal auditors of the Department of Finance and Administration to have access to the applicant's records and financial statements; (A) as maybe necessary for the Department of Finance and Administration to comply with 2 C.F.R. 200 and other rules and/or regulations governing financial accounting and auditing guidelines, principles, and procedures; and (B) as may be requested by the Department of Finance and Administration to comply with any State or local government rules and/or regulations. The applicant assures that it will fully participate in the compilation of statistical information as required by state agencies, i.e., providing complete finger print arrest information. The applicant assures that both federal, state, and matching funds used for this project will be used exclusively to support defined in Justice Assistance Grant (JAG) Program activities and will not be used to support any general purpose law enforcement or other activity maintained by the applicant. PSN 18 — Project Safe Neighborhoods Grant Program 20F5 STATE OFARKANSAS OFFICE OF IN IERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Department of Finance Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 and Administration Far: (501)6S2-5206 00 I7Itw flwirw.dfa.arkansas.mrn- The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board FN/A of Directors or'Control Group' will hold regularly scheduled meetings every two (2) months, and will provide DFA-IGS and the State Drug Director with copies of the agenda and minutes of each meeting. The applicant assures that if the grant funds are used to support a Task Force, appropriate and N/A adequate staffing would be maintained for the duration of the project period. For efficiency in project implementation, the State Drug Director's Office highly recommend that appropriate staff include a full-time Drug Task Force Commander (certified law enforcement officer) and a Fiscal Officer regardless if funds are used to pay salaries. The applicant assures that if grant funds are used to support a Task Force, the Task Force N/A Administrator/Director/Commander and the Board of Directors will develop and/or maintain a detailed policy and procedures manual for the guidance of task force operations. Copies of the Policy and Procedures Manual as well as updates and revisions shall be forwarded to DFA-IGS and the State Drug Director's Office. (Updates and Revisions shall be submitted when occurred.) The applicant assures that all proposals for out of state travel for conference and training will be submitted for approval prior to any expense being incurred. N/A If Drug Crime Funds are awarded, the sub -recipient must comply with Act 1086 of 2007: The State Drug Crime Enforcement and Prosecution Grant Fund ham;//www.arkleia stat_e.ar.us/assembly/20071R1Acts1Act1086_pdf If applicable, the sub -recipient agrees to prepare and submit an Inventory Report for equipment purchased with federal, state, and/or local matching funds with the 11' Quarterly Report. (Updates to Inventory Reporting shall be submitted with quarterly reports.) The sub -recipient agrees to prepare and submit a Monthly Request for Reimbursement Form (with copies of invoices, cancelled checks, and other documentation of expenditures by line item) by the 15" day of each month following the month for which subgrant expenditures were paid. A supporting document(s) (Excel Spreadsheet) reporting the allocation of subgrant expenditures between federal, state and/or local funds shall accompany each Request for Reimbursement. Reimbursement requests must be timely. Documentation must be appropriate, legible, and accurate. Sub -recipients are required to submit requests monthly, even if the request is zero. Failure to submit monthly reimbursement requests in a timely manner may Impose additional special conditions. Please note and acknowledge the additional items below. a. Grant funds will be used only in accordance with the approved budget. Expenditures incurred or made outside the approved budget line items/categories will be disallowed. b. All lease agreements (i.e. vehicle, storage, office space, and/or rental) must be submitted to DFA-IGS for the file within 60 days of the award date. c. Preapproval is required for out of state travel. Prior to travel, sub - recipient must submit an out-of-state travel request form to IGS for approval no later than 30 days before the travel. IGS will provide the PIN 18 — Project Safe Neighborhoods Grant Program 3OF5 STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phone: (501) 682-1074 Fax(51l i) 682-520(; http://www.df.i.arkansas,ga, standard form to use. Expense incurred for out of state travel that is not pre -approved by IGS will be disallowed. d. Before unique purchases, review federal/state solicitations and be aware of other unallowable items or items that require special conditions for approval. The sub -recipient agrees to prepare and submit Quarterly Reports by the loth of the month following the end of a quarter. Report due dates are October loth, January loth, April loth, and July loth. Sub - recipient must utilize the Accountability Measures Quarterly Report Tool when submitting quarterly reports. Failure to submit quarterly reports in a timely manner may result in suspension of funds. The sub -recipient agrees to prepare and submit Monthly Reports by the 1011 of each month to both DFA-IGS and the State Drug Director's Office. Monthly Reports are to be submitted in an excel format utilizing DFA-IGS Reporting Tool #i2. Failure to submit quarterly reports in a timely manner may result in suspension of funds. Budget Madi;ications/Revision Requests must be submitted by the loth of the month in order for them to be considered for expenditures made during that month. Budget revisions will not be accepted during the last month of the grant period absent extraordinary circumstances. Sub - recipient may request modification of the approved budget to reallocate funds between existing categories. Requests for the addition of new budget categories or line items may not be approved. The final budget request modification/revision must be submitted no later than October 10th. DFA- IGS will only accept four (4) budget modifications request during the awarded project period. This does not Include the initial budget modification which is due within 45 days of the Award Date. The subrecipient agrees to submit within thirty (30) days of the end of the grant period a Cumulative Financial Report and Annual Narrative Report "MARKED FINAL." Reimbursement requests not submitted by ninety days past the final day of the grant period will be denied payment subject extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be de - obligated from the subaward. The sub -recipient agrees to provide notification to IGS of all changes made to the General Project Information, i.e. scope, contact information -name, address, telephone, fax, e-mail, etc. and changes made to authorized officials and/or staffing. The sub -recipient will assure that DFA-IGS has complete and correct contact information for the Contract Official for the grant. Changes in contact information will include physical address, phone, fax and e-mail information as well as any updated Memorandum of Understanding. Replacement or changes of DTF officers/staff who are paid directly by the grant or whose salary is used in whole or in part as match to the grant must also be reported the DFA-IGS. The sub -recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed necessary as well as other local trainings/meetings. PSN 18—Project Safe Neighborhoods Grant Program 40F5 0 STATE OF ARKANSAS Department of Finance and Administration OFFICE OF INTERGOVERNMENTAL SERVICES 1515 West Seventh Street, Suite 400 Post Office Box 8031 Little Rock, Arkansas 72203-8031 Phu= (501)e82.1074 Fax: 1501) (%92-5206 �tttp ilwww.tIfa.arkrt�ov The sub -recipient understands that prior written approval is required for subgrant expenditures from federal and/or state funds budgeted in equipment and travel and training line items. The subrecipient shall submit to IGS a written request to purchase small equipment items not approved in the initial budget and submit a written requestfor use of funds for out-of-state travel and training. Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended until approved by DFA-IGS. All approvals will be transmitted in written form to the subrecipient. The sub -recipient understands that should it fail to comply with the Federal Award Special Conditions and State Terms and Conditions of this subaward, including civil rights requirements, whether stated in a Federal or State statute, regulation, assurance, application, or notice of award, IGS may take one or more of the following actions, as appropriate in the circumstances: (1) temporarily withhold cash payments pending correction of the deficiency by the recipient; (2) disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance; (3) wholly or partly suspend or terminate the current award; (4) withhold further awards for the project or program and (5) take other remedies that may be legally available. J A (Signature of Au tf ed Official) 1i&ield jordasi (Print Name) (Signature of Fiscal Officer) Willie Newman (Print Name) PSN A — Project Safe Nelghborhoods Grant Program 5OF5 (tote) Mayor • 4A (Title) / (pate) Suppgr.t S'divi&s Manager (Title) ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION OFFICE OF INTERGOVERNMENTAL SERVICES REQUEST TO DESIGNATE AN ACTING AUTHORIZED OFFICIAL SUBGRANT ORGANIiAT[ON City of Fayetteville AUTHORIZED PFFICIAL Lioneld Jordan, Mayor PRINTNAIHE S18GliiANT PW_233-P18 5UBGRANT FROM To NUMBER PERIOD, 104115/2022 109/30/2022 As the highest-ranking official of the above named organization's governing body. I hereby request the Office ref lntergovemmental Services, to recognize the individual listed below as authorized to act on my behalf in matters regarding the above -referenced subgrant and project period. I will ensure that i am kept appropriately apprised of project performance, expenditures and other areas of administrative responsibility through this individual. I understand and accept that my designation of authority will in no way release this organization from any liability. This authority ecif►cally allows designee to execute budget documents and reimbursement requests, and to spec t taif regardi m to rel ted to the grant. �_ i3f2Z []Board President — r%,11�❑ County Judge AUTHOW221D OFFICIAL Si TURE DATE 0 Mayor ❑ Elected Prosecutor ❑ Other Authorized Official PROPOSED ACTING AUTHORIZED OFFICIAL PRINT NAMEiTITLE Willie Newman, Support Services Manager TELEPHONE NUMBER (479) 587-3581 E-MAIL wnewman@fayetteville-ar.gov Having read the above referenced subgrant and all attachments, I certify that / will perform on behalf of this organization's authorized official, i am prepared to oversee all matters related to the subgrant In accordance with all state and federal laws and regulations. ACTING AUTHORIZED OFFICIAL SIGNATURE ARKANSAS DFA-IGSJAG 20150224 DATE City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2022 Requestor: T. Tannehill BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish a revenue and expense budget for tracking the FY2022 Project Safe Neighborhood grant award to the Fourth Judicial District Drug Task Force (4th JDDTF) in project accounting. RESOLUTION/ORDINANCE COUNCIL DATE: 5/3/2022 LEGISTAR FILE ID#: 2022-0350 4/14/2022 1:04 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 5/3/2022 CHKD/POSTED: TOTAL 28,765 28,765 Increase / (Decrease) Account Number Expense Revenue v.20220314 Proiect.Sub# Project Sub.Detl AT Account Name 2930.200.2960-4302.01 - 28,765 32229 2022 RE State Grants - Operational 2930.200.2960-5120.00 28,765 - 32229 2022 EX Personnel Other - Contra H:\Budget Adjustments\2022_Budget\CITY COUNCIL\05-03-22\2022-0351 BA Police PSN Grant (DTF 2930) 1 of 1