HomeMy WebLinkAbout2023-04-27 - Agendas - Final
Board of Trustees
February 20, 2023 4 pm
MINUTES
Regular Meeting – Walker Room
Trustees present: B. Park, S. Overbey, S. Rodgers, M. Sutherland, H. Garner, R. Qualls, A.
Wilbourn
Staff: D. Johnson, R. Duarte, T. Ball, C. Moody, S. Palmer, C. Dennis, S. McClure, M. Eiler, J.
Askins, H. Robideaux, K. Lehman, C. Henry, J. Curry, L. Husband, A. Taylor
Press: S. Ryburn
Public: M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to Order: B. Park called the meeting to order at 4:00pm.
II. Minutes: A. Wilbourn motioned to approve the minutes from December 12, 2022. S.
Overbey seconded the motion. All voted AYE.
III. Reports
A. Key Upcoming Events: Highlights include volunteer income tax assistance, Land-
Grant Excellence with UA Chancellor, a parenting workshop with FPS, and the
18th anniversary of The Gathering of the Groups.
B. Mission Moment: S. Palmer, Director of Facilities and Sustainability, touched on
FPL’s six emergency codes and recent staff training in de-escalation techniques.
C. Library Administration
1. Management Reports
a. Performance Measures: 2022 showed all services restored after the
expansion’s opening. This progress continued in January 2023 with
increased checkouts and library visits.
b. Strategic Plan progress through January 2023: Youth and Adult
Services programming included guest speakers, story times, and
educational classes. The CFI finished the ALA/Estee Lauder grant
program, and the Outreach team gave tours and issued library tours
at community events. Marketing provided new signage and
pathfinding tools throughout the building.
2. 2022 Year End Financial Review: The Fund 10 Operating Fund expected to
receive $8.9 mill, but actually received $8.3 mill. $4.1 mill was spent out of
budgeted $4.2 mill. Due to high utility prices and an inefficient HVAC system,
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electricity costs were higher than anticipated. Despite $215,000 in sales,
Deli/Catering lost $65,000 from the cost of goods and personnel, and
$28,000 in operating expenses. Total operating loss was $94,000. Minus the
personnel cost of $72,000, the net operating profit for Events was $114,000.
3. Financial reports:
a. Overview: Due to a timing difference, the Fund 10 transfers were
received in February, not January. For Funds 80 and 85, operating
revenue was $13,000 and profit was $11,000 with $13,000 in income lost.
The new accounting software gave a deeper look at inventory and
specific sales of each Fund.
b. Budget to actual through January 2023
c. Balance sheet as of January 2023: Cash is $2.1 mill with receivables of
$4.7 mill. Total liabilities are $1.2 mill.
4. Informational
a. 2023 project calendar update: Each department outlined projects for the
year in a calendar format to identify resources and timing pinch points.
Highlights include Marketing’s Reading the Greens event, HVAC upgrades
in the original building, and establishing FPL+.
b. Audit report updates: The 2021 audit report is unavailable. The delay is
due to three levels of auditor reviews and tax season. The 2022 audit will
be on-site mid-March.
c. Library card changes: Free library cards will be offered to students of
NWACC with proof of current attendance.
d. ARPA workforce update: Work continues on the computer/coding
classroom and curriculum development. Serv-Safe certification classes
will be offered to the women’s jail residents.
e. Staff in-service day: Workshops included working with and understanding
disability, generational differences in the workplace, and de-escalating
violent situations.
f. New staff & staff recognition: 8 new staff and 2 internal promotions
related to ARPA programming in the CFI and Kitchen. Staff have 587
collective years of FPL experience. Longest-tenured staff hired in 1982,
newest staff hired last week.
D. Fayetteville Public Library Foundation - monthly report: The Roberta Fulbright
Society gained $67,000 more than expected at end of 2022. The year-end
campaign gained $68,000 and 70 new donors with the help of improved
marketing and communication. A new Development Assistant will help the team
with additional grant requests. Library Giving Day is April 4.
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E. Friends of the Fayetteville Public Library: Two new Board members confirmed,
two members re-appointed, and 3 vacancies remain. Officers were elected and
are in the process of amending the bylaws because they are no longer selling
memberships. Two pop-up sales are planned: March 25 and April 15.
F. Art Committee: Did not meet officially in February because they lacked quorum
attendance. Members are discussing meeting via Zoom.
IV. New business
A. Discussion items
1. Approve Community Needs Assessment: The Assessment report was
presented previously to the Board. There was discussion about the
comparison library metrics and the push to establish a branch in west
Fayetteville. It was acknowledged that the report was thorough, and that the
Board would respond in kind. H. Garner suggested holding a retreat with the
Foundation and Friends Boards to discuss aspects of the Assessment. The
Board will wait until after the retreat to approve the Assessment.
2. 2022 Budget rollover funds: $488,000 was unused in 2022, which will add to
2023 funds. H. Garner moved to approve adding the 2022 Budget rollover funds to the
2023 Budget. R. Qualls seconded the motion. All voted AYE.
3. ARPA budget adjustment: The City approved $89,000 toward ARPA funding,
and the Foundation is giving the funds to the library. H. Garner moved to amend the
budget to accept the funds from the Foundation. R. Qualls seconded the motion. All
voted AYE.
4. Walk-On Item – Budget adjustment rollover for the un-restricted 2022 funds:
R. Qualls moved to amend the 2023 Budget to include the unspent un-restricted 2022
funds. A. Wilbourn seconded the motion. All voted AYE.
V. Executive Session: R. Qualls motioned to adjourn for an Executive Session. A. Wilbourn
seconded the motion. All voted AYE. The Executive Session began at 5:26pm and
ended at 6:07pm.
VI. Public Comment: None
Adjournment: B. Park moved to adjourn the meeting. M. Sutherland seconded. All voted AYE.
The meeting adjourned at 6:11pm.
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Library Amnesty Week
Sunday, April 23 through Sunday, April 30
Amnesty Week, also known as Fee Forgiveness Week, is
an opportunity to erase patrons’ overdue fees, including
those that restrict library privileges. The goal is to get our
materials back AND to give as many patrons as possible a
clean slate so that they can freely use all of FPL’s services.
Parenting in the Digital Age – Technology Tips for
Parents of Kids & Teens
Tuesday, April 27, 6pm
As a follow up to FPL’s recent Parenting Workshop -
Our Kids & Screens, this presentation will dive deeper
into screen usage, the impacts on the brain and brain
development, and tips for families and parents.
Walk & Talk: The Good, the Bad & the In-Between – An
Hour of Fayetteville Square History with J. B. Hogan
Saturday, April 29, 10am
Join us for a walking adventure with award-winning
author and historian J. B. Hogan up to and around the
square and back again, listening as his talk makes history
come alive in our everyday surroundings.
Author Talk: “A Gilded Age Tale of Murder and
Madness” – with Kay Adams and Nancy Markey
Sunday, April 30, 2pm
Authors Kay Adams and Nancy Markey will discuss the
overlooked and often forgotten murder of a wealthy and
beloved Black businessman in seaside Newport, Rhode
Island in 1885.
Transformation Central: Writing Life in Lines –
With Visiting Artist Laura Lee Washburn
Wednesday, May 10, 6pm
This class will consider transformational experiences;
moments of joy or trauma, survival or confusion.
Participants will write at least one poem about a
transformative moment in their lives or in the life of
another person and will have the opportunity to share.
Super Saturday: Northwest Arkansas Audio Theater
Saturday, May 13, 10am
NWAAT presents family-friendly theatrical productions
in the style of radio theater as performed during the 1940s,
complete with actors, music and sound effects. This event
will feature two interactive tales for children of all ages,
“Simply Cinderella” and “The Little Engine That Could”!
Outdoor Movie: Marcel the Shell with Shoes On
Friday, May 19, 8pm
It’s movie night at the library! We’ll be showing a free
screening of the comedy mockumentary Marcel the Shell
with Shoes On (rated PG) on the Gathering Glade.
Summer Reading Club Kickoff!
Saturday, June 3, 10am
Celebrate the beginning of summer with our biggest event
of the year! Summer Reading Club (SRC) is our way of
encouraging everyone to read together all summer long –
in whatever form that takes. Join us for our kickoff event
to enjoy performers, bounce houses, balloons, bubbles and
fun activities for the whole family and readers of all ages.
faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
Key Upcoming Events
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Strategic Plan Progress Report
February 2023 – March 2023
Purpose: We inspire imagination and foster learning.
I.Programs & Services: We offer inspiring and relevant programs and services that engage the
community's curiosity, provide opportunities for education and self-improvement, and serve as the
gateway to the library by addressing the diverse needs and interests of our community.
a.Programs
i.Welcomed author Jerry Mitchell for The Gathering of the Groups, with 92 attendees.
ii.Virtually welcomed Katherine R. Willson as Genealogy keynote speaker.
iii.Continued to host 7 librarian-lead book clubs.
iv.Partnered with the Ozark Society Foundation, The Dogwood Lace Guild, University of
Arkansas Press, Arkansas Archeological Survey, and Northwest Arkansas Audio Theatre for
adult programs .
v.Hosted 27 adult art & movement classes and 4 adult programs in the kitchen.
vi.Continued 6 weekly story times. Attendance at Toddler Time and Baby Bookworms
frequently exceeds 100.
vii.Continued Super Saturday Series with featured performers: Bright Star Theatre, Art of
Motion, Tommy Terrific, BenAnna Band, and the Irish Dancers. Super Saturday attendance
has returned to pre-pandemic levels with 1,500 attendees combined.
viii.Presented “Black Stories in Film” for youth and families with an attendance of 59.
ix.Partnered with SoNA and the Ra-Ve Foundation for youth-centered storytelling and
music.
x.Cooperated with Fayetteville Public Schools and Northwest AR Pediatrics for the program
“Our Kids and Screens.”
xi.McDonald’s presented a preschool story time for us in March with a book giveaway.
xii.Partnered with Theatre Squared’s Spring Break Playwriting Camp.
xiii.Preschool programs included Music and Movement, Preschool Steam, and Preschool
crafts.
xiv.Youth Services staff gave 4 story times at the Creative School.
xv.Mr. Mouse mailed 139 letters in February and March.
b.Quality
i.Reviewed accounts and updated the addresses of over 8,500 patrons who had reported a
change of address with the USPS since 2020.
II.Collections: We will build and support collections that inspire the community with the resources they
need to explore topics of personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
i.Held a nature, environment, and sustainability infusion project in adult nonfiction.
ii.Created the Teen Award Winner section, featuring 8 distinct awards for Teen literature.
This section mirrors the Juvenile Award Winner section.
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III.Access: We will build and expand the ease and convenience of the library experience through virtual
and physical reach to all in the community, reflecting the FPL welcoming, convening and destination
culture.
a.Outreach partnerships
i.Continued presenting the Reading Roadshow program to local Pre-K classrooms.
ii.Participated in Frost Fest, a community craft beer festival; interacted with 162 attendees,
issued 14 cards.
iii.Attended NWA Black-Owned Business Expo; interacted with 225 attendees, issued 15
cards.
iv.Supported YRCC's annual National Literacy Day, providing free books, giveaways, and
games to 35 attendees.
iv.Assisted Family Literacy Night at Happy Hollow Elementary; interacted with 200 students
and parents and issued 6 cards.
v.Attended Crystal Bridges' Pintura Fest art celebration and Diego Rivera expo; interacted
with 264 people and issued 19 cards.
vi.Supported Arkansas Coalition of the Marshallese Women's Health Day event in
Springdale; interacted with 80 people and issued 13 cards.
vii.Resumed pop-up library at Ozark Literacy Council; interacted with 19 adult learners and
issued 4 cards.
viii.Continued restaurant outreach, visiting 19 restaurants, bars, and coffee shops;
interacted with 83 employees and issued 54 cards.
ix.Maintained Books & Bites program at Asbell Elementary with three 3rd grade classes
totaling 72 students.
x.Held pop-up library at Tyson, Fayetteville Complex, interacting with 72 team members and
issuing 2 cards. The Community Engagement team also toured the production facility.
xi.Provided library tours to Prairie Grove High School, Washington Elementary 2nd Graders,
and Camp Bailey K-4th graders; served 101 students and 6 teachers.
xii.Finalized FPL’s first StoryWalk at Gulley Park in partnership with City of Fayetteville Parks,
Natural Resources, and Cultural Affairs.
xii.Began new partnerships with New Students and Families program, Mullin’s Library at
University of Arkansas, and Big Brothers Big Sisters of NWA.
IV.People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards,
and volunteers.
a.Staff
i.Added C. Birmingham as part-time LSG in Circulation.
ii.Hired B. Pree and G. Nast as part-time LSG in Reference.
iii.R. Findahl and J. Smith, representing Reference and Youth Services, attended the
Arkansas State Library Solar Sciences Workshop.
iv.J. Settje participated in the Smithsonian Institute's National Museum of the American
Latino feedback session in Springdale.
v.Obtained notary status for several staff: L. McDonald, J. Curry, J. Settje, K. Dodge, and D.
Grundl.
vi.Completed 2022 performance evaluations for FPL staff.
vii.Held 2023 staff in-service day, including training on disability inclusivity, generational
differences, and de-escalation training.
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b.Boards
i.Hosted Friends of FPL’s first 2023 premium book sale, raising over $1,200.00 in 3 hours.
ii.Held Community Needs Assessment review for the Board of Trustees, led by the Ivy Group.
c.Volunteers
i.Assisted Camp War Eagle; OZONE provided 270 volunteer hours, supporting three
volunteer projects.
ii.Interviewed 28 perspective volunteers and placed 23 new volunteers in department
opportunities and/or with special events.
V.Communication: We maximize ongoing communication to increase awareness of the library and
understanding of its value and impact on the community.
a.Marketing plan
i.Discussed timeline of and strategy for marketing of workforce development programs.
ii.Developed Strategic Marketing Plan emails to send out to event programmers outlining all
marketing efforts to support their events.
iii.Revised marketing request form on Sharepoint’s staff page.
b.Public awareness campaign
i.Coordinated promotion and interview for Gathering of the Groups event.
ii.Set up easy-access folder on printer of different building closure signs to go on doors and
alert patrons of closings.
iii.Arranged promotion for Boots Riley’s speaking event.
iv.Discussed marketing plan for Fulbright Author Brit Bennett.
v.Worked with KNWA on Spring Break Staycation package to promote 641.DELI.
c.Operationalize brand
i.Reworked bookmobile design after being able to measure and review vehicle.
ii.Produced PowerPoint for staff in-service day highlighting years of service and staff
achievements.
iii.Created updated 641.DELI menu for print and digital display with new menu items.
iv.Ordered reusable branded 24x36 signs for Friends of FPL to promote book sales.
d.Public relations
i.Coordinated on-site photo shoot for partnership between Crystal Bridges and Ozark
Regional Transit.
e.Website
i.Set up workforce development program webpage.
ii.Updated the website with new links and information as necessary.
iii.Added the Community Needs Assessment for public viewing.
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Fayetteville Public Library
FY 2022 Monthly Financial Update – through March 31, 2023
(Preliminary: Subject to Audit)
This is a summary report focused primarily on the main operating funds, Fund 10 (Library Operations), Fund 80 (Food Services), and Fund
85 (Event Services) as of March 31, 2023. A detailed report of all funds can be found following this summary. As of March 31, 2023,
approximately twenty-five percent (25%) of the calendar year is completed.
Budget Threshold: The forecasted revenue to be collect and remaining expenditures should by around 75%. (Budget percentages less than
75% mean that revenue collection or spending is above planned for year to date.)
General Fund Revenue:
•Total Property Tax revenue collected is approximately $302k treading slightly above target by $78k.
•Charges for Services (main source in category: rental Income, fines & fees): On track as planned at 73% collected.
•Total General Fund revenue is approximately $2.2M, on track as planned.
Image 1: Chart reflects an aggregate of revenue grouped by source.
General Fund Expenditures:
$-
$200,000.0
$400,000.0
$600,000.0
$800,000.0
$1,000,000.0
$1,200,000.0
$1,400,000.0
$1,600,000.0
$1,800,000.0
$2,000,000.0
Mar-2022 Apr-2022 May-2022 Jun-2022 Jul-2022 Aug-2022 Sep-2022 Oct-2022 Nov-2022 Dec-2022 Jan-2023 Feb-2023 Mar-2023
Revenue Composition Trend
Local Tax Support City of Fayetteville Transfers State Aid & Grant Revenue Charges for Services
Contributions & Donations Misc. Revenue Transfers
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 $102,355 $18,677 $16,566 $133,587 $773,879 $97,644 $58,044 $57,704 $57,391 $234,757 $824,862 $450,767
2020 $185,398 $34,604 $26,970 $224,053 $1,050,460 $67,438 $216,361 $182,934 $107,057 $348,251 $1,375,146 $669,829
2021 $374,781 $36,810 $28,029 $86,870 $1,370,511 $306,837 $181,110 $123,487 $122,157 $455,952 $1,342,894 $355,100
2022 $172,245 $109,149 $31,826 $278,545 $1,494,863 $167,110 $129,381 $102,381 $125,610 $457,275 $1,521,055 $551,635
2023 $224,095 $39,967 $38,023 $234,450
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000 Property Tax Revenue
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•Personnel expenditures: Within target across all operating funds.
•Material & Supplies remaining budget is 62.5%. This is primarily due to slightly aggressive spending on computer hardware and
library materials expenditures.
•Services & Charges remaining budget is 73.0%. Noteworthy mention, there was an unexpected cost increase in property insurance
for the building by $45,000. Multiple water & hail policies needed to be purchased because insurance company changed their
limit of coverage on water & hail.
•Total Expenditures: Within target across all operating funds.
Image 3 - YTD Budget to Actuals by category for Fund 10. YTD Actuals include encumbrances.
Image 4 –Budget to actual on ARPA funds for Workflow Development program.
Food Services (Fund 80) Summary:
Food Services Revenue:
Operational Goals: Increases food prices, increase customer tickets by 20%, decrease food costs by 10% to increase margin.
•Operating revenue in February increased by 92%, or $12k compared to January, and increased by $2000, or 7%, in
March compared to February. This is due to deli sales which increased 8% and 33% in February and March respectively.
•COGS increased 26%, or $3100, from February to March.
•In February there was a net income of $140 and in March a net loss of $294
•YTD revenue is $69,622 with a net loss of $13,330.
Image 5 –Food Services (Deli and Catering) Year to date profit in loss which does not include interest, taxes, or depreciation.
$1,468,823
$949,680
$533,850
$290,372
$507,851
$1,243,429
$609,269
$504,470
$111,821 $148,180
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Personnel Materials & Supplies Services & Charges Maintenance Capital Outlay
YTD Budget YTD Actual
Fayetteville Public Library
Project Dimension Report
As of March 31, 2023
As of Date:03/31/2023
Project:60003--Workforce Development ARPA Funds
Change in Net Assets
Year To Date
03/31/2023
Project manager ID Amended Budget Revenues Amended Budget Expenditures Encumbrance Change in Net Assets
All Projects
Workforce Development ARPA Funds 1,258,579.00 291,360.64 75,057.00 18,000.00 9,000.00 273,360.64
Simulation Lab mtaylor 0.00 0.00 422,572.00 243,171.07 0.00 (243,171.07)
Teaching Kitchen spalmer 0.00 0.00 331,500.00 3,056.01 0.00 (3,056.01)
Coding Academy cmoody 0.00 0.00 429,450.00 67,477.04 11,196.09 (67,477.04)
Total All Projects 1,258,579.00 291,360.64 1,258,579.00 331,704.12 20,196.09 (40,343.48)
Revenue Expenditures
Year To Date Year To Date
03/31/2023 03/31/2023
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Event Revenue:
•March Operating Revenue totaled $17,120, which is a 3% decrease from prior month.
•March Net Income: $7,513.
•YTD Total Events Revenue is $42,467, which includes approximately $18,600 in discounts.
•YTD Net Income: $18,163.
Image 6 –Event Services (Deli and Catering) Year to date profit in loss which does not include interest, taxes, or depreciation.
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Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ
AMENDED
BUDGET YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Millage 5,257,237.00 0.00 5,257,237.00 280,476.00 302,084.71 38,023.19 0.00 4,955,152 94.3 %
Local Tax Support 5,257,237.00 0.00 5,257,237.00 280,476.00 302,084.71 38,023.19 0.00 4,955,152 94.3 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 0.00 1,812,401.00 453,102.00 453,100.18 151,033.42 0.00 1,359,301 75.0 %
4884 - Ext. Transfer from City - Books 602,000.00 0.00 602,000.00 150,501.00 150,500.01 50,166.67 0.00 451,500 75.0 %
4886 - Ext. Transfer from City - Computers 117,000.00 0.00 117,000.00 117,000.00 117,000.00 0.00 0.00 0 0.0 %
4887 - Ext. Transfer from City - Misc.750,000.00 0.00 750,000.00 750,000.00 750,000.00 0.00 0.00 0 0.0 %
City of Fayetteville Transfers 3,281,401.00 0.00 3,281,401.00 1,470,603.00 1,470,600.19 201,200.09 0.00 1,810,801 55.2 %
State Aid & Grant Revenue
4010 - State Library Turnback 141,150.00 0.00 141,150.00 35,288.00 40,426.00 40,426.00 0.00 100,724 71.4 %
4055 - Grant 15,000.00 1,347,595.00 1,362,595.00 1,347,595.00 327,210.64 5,350.00 0.00 1,035,384 76.0 %
State Aid & Grant Revenue 156,150.00 1,347,595.00 1,503,745.00 1,382,883.00 367,636.64 45,776.00 0.00 1,136,108 75.6 %
Charges for Services
4202 - Rental Income 32,000.00 0.00 32,000.00 8,001.00 10,725.00 3,865.00 0.00 21,275 66.5 %
4205 - Copier & Printer Income 3,000.00 0.00 3,000.00 750.00 1,381.02 619.57 0.00 1,619 54.0 %
4220 - Merchandise Sales 400.00 0.00 400.00 102.00 259.00 76.00 0.00 141 35.3 %
4240 - Discounts 0.00 0.00 0.00 0.00 (406.66)0.00 0.00 407 0.0 %
4302 - Fees 62,700.00 0.00 62,700.00 15,675.00 15,042.86 5,215.80 0.00 47,657 76.0 %
Charges for Services 98,100.00 0.00 98,100.00 24,528.00 27,001.22 9,776.37 0.00 71,099 72.5 %
Contributions & Donations
4650 - Contributions - Undesignated 0.00 0.00 0.00 0.00 39.00 4.00 0.00 (39)0.0 %
4660 - Contributions - Designated Other 0.00 0.00 0.00 0.00 135.00 0.00 0.00 (135)0.0 %
4662 - Contributions - Designated Youth 0.00 0.00 0.00 0.00 3,578.81 26.27 0.00 (3,579)0.0 %
4664 - Contributions - Designated Adult 0.00 0.00 0.00 0.00 45.00 0.00 0.00 (45)0.0 %
Contributions & Donations 0.00 0.00 0.00 0.00 3,797.81 30.27 0.00 (3,798)0.0 %
Operating Revenue
4020 - Event Sponsorships 0.00 0.00 0.00 0.00 5,000.00 5,000.00 0.00 (5,000)0.0 %
Operating Revenue 0.00 0.00 0.00 0.00 5,000.00 5,000.00 0.00 (5,000)0.0 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 0.00 1,899.60 437.60 0.00 (1,900)0.0 %
Library Operations
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
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Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ
AMENDED
BUDGET YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Miscellaneous Revenue 0.00 0.00 0.00 0.00 1,899.60 437.60 0.00 (1,900)0.0 %
Transfers In
6010 - Int. Transfer In 442,500.00 0.00 442,500.00 100,000.00 0.00 0.00 0.00 442,500 100.0 %
4899 - Ext. Transfer In 158,557.00 0.00 158,557.00 66,527.00 0.00 0.00 0.00 158,557 100.0 %
Transfers In 601,057.00 0.00 601,057.00 166,527.00 0.00 0.00 0.00 601,057 100.0 %
Investment Earnings
Investment Income 0.00 0.00 0.00 0.00 6,762.82 1,779.05 0.00 (6,763)0.0 %
Toast Investment Earnings 0.00 0.00 0.00 0.00 6,762.82 1,779.05 0.00 (6,763)0.0 %
Total Revenue 9,393,945.00 1,347,595.00 10,741,540.00 3,325,017.00 2,184,782.99 302,022.57 0.00 8,556,757 79.7 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 1,980,157.00 0.00 1,980,157.00 495,039.00 474,343.09 155,447.70 0.00 1,505,814 76.0 %
5102 - Hourly Wages 1,843,238.00 108,181.00 1,951,419.00 568,987.00 394,251.56 130,198.47 0.00 1,557,167 79.8 %
5103 - Overtime 25,000.00 0.00 25,000.00 6,249.00 3,302.91 1,124.02 0.00 21,697 86.8 %
5105 - Vacation Pay 0.00 0.00 0.00 0.00 47,047.85 17,591.30 0.00 (47,048)0.0 %
5106 - Sick Pay 0.00 0.00 0.00 0.00 22,580.96 7,883.38 0.00 (22,581)0.0 %
5112 - Holiday Pay 0.00 0.00 0.00 0.00 21,762.25 429.56 0.00 (21,762)0.0 %
5113 - Social Security Taxes 292,510.00 7,993.00 300,503.00 81,121.00 69,369.94 22,482.07 0.00 231,133 76.9 %
5115 - Unemployment 7,130.00 0.00 7,130.00 1,782.00 2,895.04 417.23 0.00 4,235 59.4 %
5116 - Workers Compensation 23,000.00 0.00 23,000.00 5,751.00 22,280.00 0.00 0.00 720 3.1 %
Total Salary & Wages 4,171,035.00 116,174.00 4,287,209.00 1,158,929.00 1,057,833.60 335,573.73 0.00 3,229,375 75.3 %
Employee Benefits
5109 - LT Disability 10,861.00 345.00 11,206.00 3,060.00 0.00 0.00 0.00 11,206 100.0 %
5110 - Salary Contingency 181,966.00 0.00 181,966.00 45,492.00 0.00 0.00 0.00 181,966 100.0 %
5120 - Health Insurance 463,793.00 49,658.00 513,451.00 165,605.00 87,593.46 29,168.84 0.00 425,858 82.9 %
5121 - Health Savings Account 0.00 0.00 0.00 0.00 12,802.14 4,243.78 0.00 (12,802)0.0 %
5122 - Life Insurance 9,336.00 339.00 9,675.00 2,679.00 5,097.77 1,729.75 0.00 4,577 47.3 %
5125 - AD&D 3,074.96 56.00 3,130.96 1,096.49 542.81 183.66 0.00 2,588 82.7 %
5135 - Retirement Saving Plan 316,687.00 0.00 316,687.00 79,164.00 73,662.21 24,156.68 0.00 243,025 76.7 %
Library Operations
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
14
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ
AMENDED
BUDGET YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Employee Benefits 985,717.96 50,398.00 1,036,115.96 297,096.49 179,698.39 59,482.71 0.00 856,418 82.7 %
Management Fees Expense 51,200.00 0.00 51,200.00 12,798.00 5,896.90 0.00 0.00 45,303 88.5 %
Total Personnel Services 5,207,952.96 166,572.00 5,374,524.96 1,468,823.49 1,243,428.89 395,056.44 0.00 4,131,096 76.9 %
Materials & Supplies
5200 - Office Supplies & Printing 83,566.00 0.00 83,566.00 26,178.00 15,169.24 5,399.80 0.00 68,397 81.8 %
5201 - Small Tools & Equipment 18,500.00 (6,200.00) 12,300.00 8,750.00 414.36 0.00 0.00 11,886 96.6 %
5203 - Medical Supplies 4,000.00 0.00 4,000.00 1,400.00 0.00 0.00 0.00 4,000 100.0 %
5210 - Food & Catering for Events 9,140.00 0.00 9,140.00 4,575.00 173.51 173.51 0.00 8,966 98.1 %
5218 - Cleaning Supplies 54,000.00 2,573.00 56,573.00 54,000.00 10,816.61 5,384.66 43,145.84 2,611 4.6 %
5220 - Tech Supplies 18,990.00 (1,250.00) 17,740.00 7,610.90 5,379.38 3,333.92 0.00 12,361 69.7 %
5224 - Landscape Materials 12,000.00 0.00 12,000.00 6,000.00 507.32 0.00 0.00 11,493 95.8 %
5226 - Merchandise for Resale 4,064.00 0.00 4,064.00 2,764.00 0.00 0.00 0.00 4,064 100.0 %
5230 - Computer Hardware Supplies 51,000.00 257,500.00 308,500.00 279,050.00 243,842.72 2,809.74 138.86 64,518 20.9 %
5233 - Computer Software - Cataloging 13,800.00 0.00 13,800.00 3,375.00 915.90 0.00 0.00 12,884 93.4 %
5235 - Signage 9,665.00 2,500.00 12,165.00 9,000.00 (116.49) (384.10)0.00 12,281 101.0 %
5236 - Computer Software - Application 71,170.00 0.00 71,170.00 53,960.00 45,683.50 1,120.00 2,000.00 23,487 33.0 %
5250 - On-line Database 110,000.00 13,125.00 123,125.00 95,125.00 29,723.98 11,618.98 (13,125.00) 106,526 86.5 %
5251 - Programming Materials & Supplies 96,115.00 28,712.00 124,827.00 60,617.00 18,002.20 6,623.67 3,626.26 103,199 82.7 %
5252 - Repair Parts & Damaged Repairs 2,925.00 0.00 2,925.00 1,350.00 38.84 0.00 0.00 2,886 98.7 %
5255 - Circulating Equipment 0.00 0.00 0.00 0.00 128.35 65.82 0.00 (128)0.0 %
5258 - Parenting Kit 2,000.00 0.00 2,000.00 546.00 814.48 264.42 0.00 1,186 59.3 %
5260 - Print Books 389,796.00 94,300.00 484,096.00 200,608.00 158,448.81 50,089.61 0.00 325,647 67.3 %
5265 - E-Book 138,491.00 0.00 138,491.00 38,491.00 31,979.49 2,848.29 0.00 106,512 76.9 %
5270 - E-Book Consortium 6,000.00 0.00 6,000.00 3,000.00 6,000.00 0.00 0.00 0 0.0 %
5272 - E-Book Platform 3,300.00 0.00 3,300.00 3,300.00 3,276.25 0.00 0.00 24 0.7 %
5280 - Periodicals 7,500.00 0.00 7,500.00 7,500.00 7,476.83 7,476.83 0.00 23 0.3 %
5285 - Film/DVD 45,260.00 12,086.00 57,346.00 24,427.00 25,441.96 6,879.16 0.00 31,904 55.6 %
5287 - Audio 10,300.00 880.00 11,180.00 3,692.00 3,897.24 1,223.72 0.00 7,283 65.1 %
5290 - Music 1,800.00 400.00 2,200.00 892.00 824.25 0.00 0.00 1,376 62.5 %
5295 - Gaming Supplies 2,500.00 0.00 2,500.00 1,412.00 429.96 93.58 0.00 2,070 82.8 %
5900 - Miscellaneous Expense 0.00 52,057.00 52,057.00 52,057.00 0.00 0.00 0.00 52,057 100.0 %
Materials & Supplies 1,165,882.00 456,683.00 1,622,565.00 949,679.90 609,268.69 105,021.61 35,785.96 977,510 60.2 %
Services & Charges
5301 - Advertisement 21,466.00 5,000.00 26,466.00 10,319.00 0.00 0.00 0.00 26,466 100.0 %
5303 - Subscriptions, Publications and Dues 94,202.00 0.00 94,202.00 87,036.00 17,040.49 5,374.41 52,453.48 24,708 26.2 %
Library Operations
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
15
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ
AMENDED
BUDGET YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
5305 - Postage 5,000.00 0.00 5,000.00 1,251.00 5,089.74 0.00 0.00 (90) (1.8) %
5350 - Programming Services 196,720.00 76,663.00 273,383.00 134,489.00 79,495.40 44,746.22 (16,000.00) 209,888 76.8 %
5346 - Drop Box Services 15,000.00 1,250.00 16,250.00 16,250.00 3,750.00 1,250.00 0.00 12,500 76.9 %
5358 - Hospitality 1,200.00 0.00 1,200.00 300.00 0.00 0.00 0.00 1,200 100.0 %
5360 - Mileage Reimbursement 2,000.00 0.00 2,000.00 251.01 147.84 147.84 0.00 1,852 92.6 %
5361 - Training & Development 59,026.00 5,600.00 64,626.00 30,104.01 7,317.21 2,460.71 0.00 57,309 88.7 %
5362 - Travel 0.00 8,315.00 8,315.00 8,315.00 9.34 0.00 0.00 8,306 99.9 %
5375 - Employee Recognition 6,500.00 0.00 6,500.00 1,626.00 1,439.26 0.00 0.00 5,061 77.9 %
5385 - Board & Volunteer Recognition 4,000.00 0.00 4,000.00 100.00 0.00 0.00 0.00 4,000 100.0 %
5390 - Uniform Expense 12,600.00 0.00 12,600.00 3,150.00 1,641.28 467.87 0.00 10,959 87.0 %
5424 - Equipment Lease/Rental 235,000.04 0.00 235,000.04 59,250.01 46,911.69 15,668.00 0.00 188,088 80.0 %
5421 - Insurance - Building 150,000.00 0.00 150,000.00 145,000.00 190,366.21 190,366.21 0.00 (40,366) (26.9) %
5422 - Insurance - Liability 22,700.00 0.00 22,700.00 21,900.00 14,545.00 0.00 0.00 8,155 35.9 %
5423 - Other Rental 13,200.00 0.00 13,200.00 3,300.00 2,940.00 980.00 0.00 10,260 77.7 %
5395 - Bank Service Charges 24,709.00 0.00 24,709.00 11,209.00 513.11 0.00 0.00 24,196 97.9 %
Total Services & Charges 863,323.04 96,828.00 960,151.04 533,850.03 371,206.57 261,461.26 36,453.48 552,491 57.5 %
5340 - Audit 49,000.01 0.00 49,000.01 6,199.58 3,250.00 3,250.00 0.00 45,750 93.4 %
5341 - Legal 8,000.00 0.00 8,000.00 3,999.00 708.00 0.00 0.00 7,292 91.2 %
5344 - Contract Services 291,170.00 181,626.00 472,796.00 381,725.99 63,749.20 5,957.22 16,790.50 392,256 83.0 %
Purchased Professional and Technical Ser-
vices
348,170.01 181,626.00 529,796.01 391,924.57 67,707.20 9,207.22 16,790.50 445,298 84.1 %
5310 - Telecommunications 47,000.00 0.00 47,000.00 11,751.00 12,066.97 3,946.49 0.00 34,933 74.3 %
5312 - Natural Gas 57,500.00 0.00 57,500.00 30,000.00 14,320.64 2,649.26 0.00 43,179 75.1 %
5314 - Electricity 262,000.00 0.00 262,000.00 58,000.00 37,196.53 14,491.86 0.00 224,803 85.8 %
5316 - Municipal Water 13,900.00 0.00 13,900.00 2,700.00 1,971.71 44.20 0.00 11,928 85.8 %
Utilities 380,400.00 0.00 380,400.00 102,451.00 65,555.85 21,131.81 0.00 314,844 82.8 %
Services & Charges 1,591,893.05 278,454.00 1,870,347.05 1,028,225.60 504,469.62 291,800.29 53,243.98 1,312,633 70.2 %
Maintenance
5401 - Building Maintenance 54,000.00 18,000.00 72,000.00 31,500.00 24,549.38 376.59 0.00 47,451 65.9 %
5405 - Landscape Maintenance 500.00 0.00 500.00 500.00 0.00 0.00 0.00 500 100.0 %
5410 - Equipment Maintenance 101,755.00 75,792.00 177,547.00 150,947.00 68,545.89 116.36 10,555.07 98,446 55.4 %
5415 - Software Maintenance 194,240.00 12,270.00 206,510.00 107,425.00 19,241.06 4,820.50 0.00 187,269 90.7 %
Maintenance 350,495.00 106,062.00 456,557.00 290,372.00 112,336.33 5,313.45 10,555.07 333,666 73.1 %
Transfers Out
6020 - Int. Transfer Out 242,000.00 0.00 242,000.00 37,500.00 0.00 0.00 0.00 242,000 100.0 %
Library Operations
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
16
Preliminary: Subject to Audit
Year Ending Year To Date Period Ending Month Ending
12/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 ANNUAL BUDGET
ORIGINAL BUDGET
IN-YEAR BUDGET
ADJ
AMENDED
BUDGET YTD Budget YTD ACTUAL ACTUAL ENCUMBRANCES
REMAINING
BUDGET
% TO COLLECT/
REMAIN
Transfers Out 242,000.00 0.00 242,000.00 37,500.00 0.00 0.00 0.00 242,000 100.0 %
Capital Outlay 829,696.00 792,455.00 1,622,151.00 507,851.00 148,180.01 7,198.08 13,678.69 1,460,292 90.0 %
Expenditures 9,387,919.01 1,800,226.00 11,188,145.01 4,282,451.99 2,617,683.54 804,389.87 113,263.70 8,457,198 75.6 %
Change in Net Assets 6,025.99 (452,631.00)(446,605.01)(957,434.99)(432,900.55)(502,367.30)(113,263.70)99,559 (22.3) %
Library Operations
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
17
Unaudited Financial Statement
01/31/2023 02/28/2023 03/31/2023 03/31/2023
Actual Actual Actual MOM Change MOM % Change YTD Actuals
Operating Revenue
Charges for Services
Rental Income 20.00 34.00 0.00 (34.00) (100.00) %54.00
Sales - Non-Alcoholic Bev-
erage
1,620.31 1,834.87 2,396.70 561.83 30.61 %5,851.88
Sales - Food 11,980.43 12,896.36 17,219.69 4,323.33 33.52 %42,096.48
Sales - Catering 378.00 12,087.00 9,200.00 (2,887.00) (23.88) %21,665.00
Comps 0.00 0.00 (44.78)(44.78) 100.00 %(44.78)
Total Operating Revenue 13,998.74 26,852.23 28,771.61 1,919.38 7.14 %69,622.58
Cost of Goods Sold 12,700.34 12,464.81 18,705.63 6,240.82 50.06 %43,870.78
Gross Profit 1,298.40 14,387.42 10,065.98 (4,321.44)(30.03) %25,751.80
Gross Margin 9.28 % 53.58 % 34.99 % (18.59) % (34.69) %36.99 %
Operating Expenses
Personnel Services 13,223.14 13,201.90 11,954.08 (1,247.82)(9.45) %38,379.12
Material & Supplies 298.30 298.30 3,256.26 2,957.96 991.60 %3,852.86
Services & Charges 923.88 951.51 1,179.41 227.90 23.95 %3,054.80
Total Operating Expenses 14,445.32 14,451.71 16,389.75 1,938.04 13.41 %45,286.78
Net Operating Income (26,370.06)(13,266.19)(18,277.85)(5,011.66)37.77 %(57,914.10)
Fayetteville Public Library
Summary Income Statement
Fayetteville Public Library
As of March 31, 2023
Food Services
Filter tab and prompt selections:
As of date: 03/31/2023 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Food Services; Include subdimensions: Off; Hide inactives: Off ;
Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All;
Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include
subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/12/2023, 2:03 PM PST Page 1
18
Unaudited Financial Statement
01/31/2023 02/28/2023 03/31/2023 03/31/2023
Actual Actual Actual MOM Change MOM % Change YTD Actuals
(Loss)
Nonoperating revenues
(expenses)
Investment Income 21.03 29.61 0.00 (29.61) (100.00) %50.64
Total Nonoperating rev-
enues (expenses)
21.03 29.61 0.00 (29.61)(100.00) %50.64
Net Income (Loss)(13,125.89)(34.68)(6,323.77)(6,289.09)18,134.63 %(19,484.34)
Fayetteville Public Library
Summary Income Statement
Fayetteville Public Library
As of March 31, 2023
Food Services
Filter tab and prompt selections:
As of date: 03/31/2023 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Food Services; Include subdimensions: Off; Hide inactives: Off ;
Client or Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All;
Include subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include
subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/12/2023, 2:03 PM PST Page 2
19
Unaudited Financial Statement
01/31/2023 02/28/2023 03/31/2023 03/31/2023
Actual Actual Actual MOM Change MOM % Change YTD Actuals
Operating Revenue
Charges for Services
Rental Income 10,613.00 27,614.00 22,798.50 (4,815.50) (17.43) %61,025.50
Discounts (2,930.73) (9,950.00) (5,677.68) 4,272.32 (42.93) %(18,558.41)
Total Operating Revenue 7,682.27 17,664.00 17,120.82 (543.18)(3.07) %42,467.09
Gross Profit 7,682.27 17,664.00 17,120.82 (543.18)(3.07) %42,467.09
Gross Margin 100.00 % 100.00 % 100.00 % 0.00 % 0.00 %100.00 %
Operating Expenses
Personnel Services 6,492.00 7,451.71 7,337.81 (113.90)(1.52) %21,281.52
Material & Supplies 0.00 22.12 1,569.64 1,547.52 6,996.02 %1,591.76
Services & Charges 730.80 0.00 700.00 700.00 100.00 %1,430.80
Total Operating Expenses 7,222.80 7,473.83 9,607.45 2,133.62 28.54 %24,304.08
Net Operating Income
(Loss)
(6,032.53)2,738.46 175.56 (2,562.90)(93.58) %(3,118.51)
Net Income (Loss)459.47 10,190.17 7,513.37 (2,676.80)(26.26) %18,163.01
Fayetteville Public Library
Summary Income Statement
Fayetteville Public Library
As of March 31, 2023
Events
Filter tab and prompt selections:
As of date: 03/31/2023 ; Department: All; Include subdimensions: Off; Hide inactives: Off ; Fund: Events; Include subdimensions: Off; Hide inactives: Off ; Client or
Donor: All; Include subdimensions: Off ; Client or Donor type: All; Include subdimensions: Off ; Vendor: All; Include subdimensions: Off ; Vendor type: All; Include
subdimensions: Off ; Employee: All; Include subdimensions: Off ; Employee type: All; Include subdimensions: Off ; Item: All ; Product line: All; Include
subdimensions: Off ; Restriction: All; Include subdimensions: Off ; Project: All; Include subdimensions: Off ; Project type: All; Include subdimensions: Off ;
Created on 04/12/2023, 2:03 PM PST Page 3
20
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
Year Ending
12/31/2023
Board Approved Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Millage 5,257,237.00 5,257,237.00 38,023.19 0.00 0.00 0.00 0.00 0.00
4883 - Ext. Transfer from City - Debt Service 2,423,999.99 2,423,999.99 0.00 0.00 0.00 0.00 0.00 0.00
Local Tax Support 7,681,236.99 7,681,236.99 38,023.19 0.00 0.00 0.00 0.00 0.00
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 1,812,401.00 1,812,401.00 453,100.18 0.00 0.00 0.00 0.00 0.00
4884 - Ext. Transfer from City - Books 602,000.00 602,000.00 150,500.01 0.00 0.00 0.00 0.00 0.00
4886 - Ext. Transfer from City - Computers 117,000.00 117,000.00 117,000.00 0.00 0.00 0.00 0.00 0.00
4887 - Ext. Transfer from City - Misc.750,000.00 750,000.00 750,000.00 0.00 0.00 0.00 0.00 0.00
City of Fayetteville Transfers 3,281,401.00 3,281,401.00 1,470,600.19 0.00 0.00 0.00 0.00 0.00
State Aid & Grant Revenue
4010 - State Library Turnback 141,150.00 141,150.00 40,426.00 0.00 0.00 0.00 0.00 0.00
4055 - Grant 15,000.00 1,362,595.00 327,210.64 0.00 0.00 0.00 0.00 0.00
State Aid & Grant Revenue 156,150.00 1,503,745.00 367,636.64 0.00 0.00 0.00 0.00 0.00
Charges for Services
4202 - Rental Income 198,000.00 198,000.00 10,475.00 0.00 0.00 0.00 0.00 0.00
4205 - Copier & Printer Income 3,000.00 3,000.00 1,381.02 0.00 0.00 0.00 0.00 0.00
4220 - Merchandise Sales 400.00 400.00 259.00 0.00 0.00 0.00 0.00 0.00
4230 - Sales - Non-Alcoholic Beverage 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4235 - Sales - Food 209,000.00 209,000.00 0.00 0.00 0.00 0.00 0.00 0.00
4238 - Sales - Catering 125,000.00 125,000.00 0.00 0.00 0.00 0.00 0.00 0.00
4240 - Discounts 0.00 0.00 (406.66)0.00 0.00 0.00 0.00 0.00
4245 - Comps 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4302 - Fees 62,700.00 62,700.00 15,042.86 0.00 0.00 0.00 0.00 0.00
Charges for Services 598,100.00 598,100.00 26,751.22 0.00 0.00 0.00 0.00 0.00
Contributions & Donations
4650 - Contributions - Undesignated 0.00 0.00 39.00 0.00 0.00 0.00 0.00 0.00
4660 - Contributions - Designated Other 0.00 0.00 135.00 0.00 0.00 0.00 0.00 0.00
4662 - Contributions - Designated Youth 0.00 0.00 3,578.81 0.00 0.00 0.00 0.00 0.00
4664 - Contributions - Designated Adult 0.00 0.00 45.00 0.00 0.00 0.00 0.00 0.00
Contributions & Donations 0.00 0.00 3,797.81 0.00 0.00 0.00 0.00 0.00
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 1,899.60 0.00 0.00 0.00 0.00 0.00
Miscellaneous Revenue 0.00 0.00 1,899.60 0.00 0.00 0.00 0.00 0.00
Transfers In 843,057.00 843,057.00 0.00 0.00 0.00 0.00 0.00 0.00
Investment Earnings
Investment Income 2,200.00 2,200.00 6,762.82 4,720.16 3,722.78 2,371.05 1,077.22 1,707.62
Gain/Loss - Unrealized 0.00 0.00 0.00 0.00 18,715.62 6,470.97 2,173.33 2,281.57
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 1
21
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
Year Ending
12/31/2023
Board Approved Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual
Investment Management Fees & Expenses (1,200.00)(1,200.00)0.00 0.00 (1,018.00)(331.00)(162.00)(192.00)
Toast Investment Earnings 1,000.00 1,000.00 6,762.82 4,720.16 21,420.40 8,511.02 3,088.55 3,797.19
Total Revenue 12,560,944.99 13,908,539.99 1,915,471.47 4,720.16 21,420.40 8,511.02 3,088.55 3,797.19
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 2,063,003.00 2,063,003.00 474,343.09 0.00 0.00 0.00 0.00 0.00
5102 - Hourly Wages 1,947,530.00 2,095,101.00 394,251.56 0.00 0.00 0.00 0.00 0.00
5103 - Overtime 25,000.00 25,000.00 3,302.91 0.00 0.00 0.00 0.00 0.00
5105 - Vacation Pay 0.00 0.00 47,047.85 0.00 0.00 0.00 0.00 0.00
5106 - Sick Pay 0.00 0.00 22,580.96 0.00 0.00 0.00 0.00 0.00
5112 - Holiday Pay 0.00 0.00 21,762.25 0.00 0.00 0.00 0.00 0.00
5113 - Social Security Taxes 306,826.00 317,683.00 69,369.94 0.00 0.00 0.00 0.00 0.00
5115 - Unemployment 7,130.00 7,130.00 2,895.04 0.00 0.00 0.00 0.00 0.00
5116 - Workers Compensation 23,000.00 23,000.00 22,280.00 0.00 0.00 0.00 0.00 0.00
Total Salary & Wages 4,372,489.00 4,530,917.00 1,057,833.60 0.00 0.00 0.00 0.00 0.00
Employee Benefits 1,021,000.96 1,088,144.96 179,698.39 0.00 0.00 0.00 0.00 0.00
Management Fees Expense 51,200.00 51,200.00 5,896.90 0.00 0.00 0.00 0.00 0.00
Total Personnel Services 5,444,689.96 5,670,261.96 1,243,428.89 0.00 0.00 0.00 0.00 0.00
Materials & Supplies
Material & Supplies
5200 - Office Supplies & Printing 88,516.00 88,516.00 15,169.24 0.00 0.00 0.00 0.00 0.00
5201 - Small Tools & Equipment 18,500.00 12,300.00 414.36 0.00 0.00 0.00 0.00 0.00
5203 - Medical Supplies 4,000.00 4,000.00 0.00 0.00 0.00 0.00 0.00 0.00
5210 - Food & Catering for Events 17,340.00 17,340.00 173.51 0.00 0.00 0.00 0.00 0.00
5211 - Kitchen Smallwares 18,000.00 18,000.00 0.00 0.00 0.00 0.00 0.00 0.00
5218 - Cleaning Supplies 54,000.00 56,573.00 8,675.17 0.00 0.00 0.00 0.00 0.00
5220 - Tech Supplies 18,990.00 17,740.00 5,379.38 0.00 0.00 0.00 0.00 0.00
5224 - Landscape Materials 12,000.00 12,000.00 507.32 0.00 0.00 0.00 0.00 0.00
5226 - Merchandise for Resale 4,064.00 4,064.00 0.00 0.00 0.00 0.00 0.00 0.00
5230 - Computer Hardware Supplies 53,500.00 311,000.00 238,704.62 0.00 0.00 0.00 0.00 0.00
5233 - Computer Software - Cataloging 13,800.00 13,800.00 915.90 0.00 0.00 0.00 0.00 0.00
5235 - Signage 15,165.00 17,665.00 (116.49)0.00 0.00 0.00 0.00 0.00
5236 - Computer Software - Application 75,370.00 75,370.00 45,683.50 0.00 0.00 0.00 0.00 0.00
5250 - On-line Database 110,000.00 123,125.00 29,723.98 0.00 0.00 0.00 0.00 0.00
5251 - Programming Materials & Supplies 96,115.00 379,327.00 18,002.20 0.00 0.00 0.00 0.00 0.00
5252 - Repair Parts & Damaged Repairs 2,925.00 2,925.00 38.84 0.00 0.00 0.00 0.00 0.00
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 2
22
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
Year Ending
12/31/2023
Board Approved Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual
5255 - Circulating Equipment 0.00 0.00 128.35 0.00 0.00 0.00 0.00 0.00
5258 - Parenting Kit 2,000.00 2,000.00 814.48 0.00 0.00 0.00 0.00 0.00
5260 - Print Books 389,796.00 484,096.00 150,736.57 0.00 0.00 0.00 0.00 0.00
5265 - E-Book 138,491.00 138,491.00 31,890.01 0.00 0.00 0.00 0.00 0.00
5270 - E-Book Consortium 6,000.00 6,000.00 6,000.00 0.00 0.00 0.00 0.00 0.00
5272 - E-Book Platform 3,300.00 3,300.00 3,276.25 0.00 0.00 0.00 0.00 0.00
5280 - Periodicals 7,500.00 7,500.00 7,476.83 0.00 0.00 0.00 0.00 0.00
5285 - Film/DVD 45,260.00 57,346.00 25,441.96 0.00 0.00 0.00 0.00 0.00
5287 - Audio 10,300.00 11,180.00 3,897.24 0.00 0.00 0.00 0.00 0.00
5290 - Music 1,800.00 2,200.00 824.25 0.00 0.00 0.00 0.00 0.00
5295 - Gaming Supplies 2,500.00 2,500.00 429.96 0.00 0.00 0.00 0.00 0.00
5900 - Miscellaneous Expense 0.00 52,057.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Material & Supplies 1,209,232.00 1,920,415.00 594,187.43 0.00 0.00 0.00 0.00 0.00
Cost of Goods Sold 105,800.00 105,800.00 0.00 0.00 0.00 0.00 0.00 0.00
Materials & Supplies 1,315,032.00 2,026,215.00 594,187.43 0.00 0.00 0.00 0.00 0.00
Services & Charges
5301 - Advertisement 21,466.00 26,466.00 0.00 0.00 0.00 0.00 0.00 0.00
5303 - Subscriptions, Publications and Dues 95,202.00 95,202.00 17,040.49 0.00 0.00 0.00 0.00 0.00
5305 - Postage 5,000.00 5,000.00 5,089.74 0.00 0.00 0.00 0.00 0.00
5350 - Programming Services 196,720.00 273,383.00 79,495.40 0.00 0.00 0.00 0.00 0.00
5346 - Drop Box Services 15,000.00 16,250.00 3,750.00 0.00 0.00 0.00 0.00 0.00
5358 - Hospitality 1,200.00 1,200.00 0.00 0.00 0.00 0.00 0.00 0.00
5360 - Mileage Reimbursement 2,000.00 2,000.00 147.84 0.00 0.00 0.00 0.00 0.00
5361 - Training & Development 59,026.00 64,626.00 7,317.21 0.00 0.00 0.00 0.00 0.00
5362 - Travel 0.00 8,315.00 9.34 0.00 0.00 0.00 0.00 0.00
5368 - Event Cost 24,500.00 24,500.00 0.00 0.00 0.00 0.00 0.00 0.00
5375 - Employee Recognition 6,500.00 6,500.00 1,439.26 0.00 0.00 0.00 0.00 0.00
5385 - Board & Volunteer Recognition 4,000.00 4,000.00 0.00 0.00 0.00 0.00 0.00 0.00
5390 - Uniform Expense 15,000.00 15,000.00 1,641.28 0.00 0.00 0.00 0.00 0.00
5424 - Equipment Lease/Rental 235,000.04 235,000.04 46,911.69 0.00 0.00 0.00 0.00 0.00
5421 - Insurance - Building 150,000.00 150,000.00 190,366.21 0.00 0.00 0.00 0.00 0.00
5422 - Insurance - Liability 22,700.00 22,700.00 14,545.00 0.00 0.00 0.00 0.00 0.00
5423 - Other Rental 13,200.00 13,200.00 2,940.00 0.00 0.00 0.00 0.00 0.00
5395 - Bank Service Charges 33,049.00 33,049.00 513.11 0.00 0.00 0.00 0.00 0.00
Total Services & Charges 899,563.04 996,391.04 371,206.57 0.00 0.00 0.00 0.00 0.00
5340 - Audit 49,000.01 49,000.01 3,250.00 0.00 0.00 0.00 0.00 0.00
5341 - Legal 8,000.00 8,000.00 708.00 0.00 0.00 0.00 0.00 0.00
5344 - Contract Services 327,170.00 526,796.00 59,014.01 0.00 0.00 0.00 0.00 0.00
Purchased Professional and Technical Services 384,170.01 583,796.01 62,972.01 0.00 0.00 0.00 0.00 0.00
Utilities
5310 - Telecommunications 47,000.00 47,000.00 10,455.25 0.00 0.00 0.00 0.00 0.00
5312 - Natural Gas 57,500.00 57,500.00 14,320.64 0.00 0.00 0.00 0.00 0.00
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 3
23
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
Year Ending
12/31/2023
Board Approved Amended Budget YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual YTD Actual
5314 - Electricity 262,000.00 262,000.00 37,196.53 0.00 0.00 0.00 0.00 0.00
5316 - Municipal Water 13,900.00 13,900.00 1,971.71 0.00 0.00 0.00 0.00 0.00
Utilities 380,400.00 380,400.00 63,944.13 0.00 0.00 0.00 0.00 0.00
Services & Charges 1,664,133.05 1,960,587.05 498,122.71 0.00 0.00 0.00 0.00 0.00
Maintenance
5401 - Building Maintenance 54,000.00 72,000.00 24,033.87 0.00 0.00 0.00 0.00 0.00
5405 - Landscape Maintenance 500.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00
5410 - Equipment Maintenance 101,755.00 177,547.00 68,545.89 0.00 0.00 0.00 0.00 0.00
5415 - Software Maintenance 194,240.00 206,510.00 19,241.06 0.00 0.00 0.00 0.00 0.00
Maintenance 350,495.00 456,557.00 111,820.82 0.00 0.00 0.00 0.00 0.00
Transfers Out
6020 - Int. Transfer Out 242,000.00 242,000.00 0.00 0.00 0.00 0.00 0.00 0.00
6500 - Ext. Transfer Out 550,000.00 550,000.00 0.00 0.00 0.00 0.00 0.00 0.00
6510 - Ext. Transfer to City - Debt Service 2,423,999.99 2,423,999.99 0.00 0.00 0.00 0.00 0.00 0.00
Transfers Out 3,215,999.99 3,215,999.99 0.00 0.00 0.00 0.00 0.00 0.00
Capital Outlay
Property
5804 - Building Improvements 0.00 89,050.00 5,260.12 0.00 0.00 0.00 0.00 0.00
5873 - Vehicles 0.00 20,984.00 345.00 0.00 0.00 0.00 0.00 0.00
Property 0.00 110,034.00 5,605.12 0.00 0.00 0.00 0.00 0.00
Furniture & Equipment
5810 - Computer & Technological Equipment 103,696.00 340,402.00 129,969.29 0.00 0.00 0.00 0.00 5,924.94
5828 - Software Expense (Capitalized)0.00 150,000.00 0.00 0.00 0.00 0.00 0.00 0.00
5871 - Furniture & Equipment (> $5k)808,500.00 1,121,217.00 12,605.60 0.00 0.00 0.00 0.00 0.00
Furniture & Equipment 912,196.00 1,611,619.00 142,574.89 0.00 0.00 0.00 0.00 5,924.94
Capital Outlay 912,196.00 1,721,653.00 148,180.01 0.00 0.00 0.00 0.00 5,924.94
Expenditures 12,902,546.00 15,051,274.00 2,595,739.86 0.00 0.00 0.00 0.00 5,924.94
Change in Net Assets (341,601.01)(1,142,734.01)(680,268.39)4,720.16 21,420.40 8,511.02 3,088.55 (2,127.75)
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 4
24
Preliminary: Subject to Audit
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
03/31/2023 Annual Budget
YTD Actual YTD Actual YTD Actual YTD Actual Encumbered Remaining Remaining %
Revenue
Local Tax Support
4882 - Ext. Transfer from City - Millage 0.00 0.00 0.00 38,023.19 0.00 5,219,214 0.0 %
4883 - Ext. Transfer from City - Debt Service 18,251.12 0.00 0.00 18,251.12 0.00 2,424,000 0.0 %
Local Tax Support 18,251.12 0.00 0.00 56,274.31 0.00 7,643,214 0.0 %
City of Fayetteville Transfers
4880 - Ext. Transfer from City - Operations 0.00 0.00 0.00 453,100.18 0.00 1,359,301 0.0 %
4884 - Ext. Transfer from City - Books 0.00 0.00 0.00 150,500.01 0.00 451,500 0.0 %
4886 - Ext. Transfer from City - Computers 0.00 0.00 0.00 117,000.00 0.00 0 0.0 %
4887 - Ext. Transfer from City - Misc.0.00 0.00 0.00 750,000.00 0.00 0 0.0 %
City of Fayetteville Transfers 0.00 0.00 0.00 1,470,600.19 0.00 1,810,801 0.0 %
State Aid & Grant Revenue
4010 - State Library Turnback 0.00 0.00 0.00 40,426.00 0.00 100,724 0.0 %
4055 - Grant 0.00 0.00 0.00 327,210.64 0.00 1,035,384 0.0 %
State Aid & Grant Revenue 0.00 0.00 0.00 367,636.64 0.00 1,136,108 0.0 %
Charges for Services
4202 - Rental Income 0.00 54.00 61,025.50 71,554.50 0.00 187,525 0.0 %
4205 - Copier & Printer Income 0.00 0.00 0.00 1,381.02 0.00 1,619 0.0 %
4220 - Merchandise Sales 0.00 0.00 0.00 259.00 0.00 141 0.0 %
4230 - Sales - Non-Alcoholic Beverage 0.00 5,851.88 0.00 5,851.88 0.00 0 0.0 %
4235 - Sales - Food 0.00 42,096.48 0.00 42,096.48 0.00 209,000 0.0 %
4238 - Sales - Catering 0.00 21,665.00 0.00 21,665.00 0.00 125,000 0.0 %
4240 - Discounts 0.00 0.00 (18,558.41) (18,965.07)0.00 407 0.0 %
4245 - Comps 0.00 (44.78)0.00 (44.78)0.00 0 0.0 %
4302 - Fees 0.00 0.00 0.00 15,042.86 0.00 47,657 0.0 %
Charges for Services 0.00 69,622.58 42,467.09 138,840.89 0.00 571,349 0.0 %
Contributions & Donations
4650 - Contributions - Undesignated 0.00 0.00 0.00 39.00 0.00 (39)0.0 %
4660 - Contributions - Designated Other 0.00 0.00 0.00 135.00 0.00 (135)0.0 %
4662 - Contributions - Designated Youth 0.00 0.00 0.00 3,578.81 0.00 (3,579)0.0 %
4664 - Contributions - Designated Adult 0.00 0.00 0.00 45.00 0.00 (45)0.0 %
Contributions & Donations 0.00 0.00 0.00 3,797.81 0.00 (3,798)0.0 %
Miscellaneous Revenue
4992 - Misc. Revenue 0.00 0.00 0.00 1,899.60 0.00 (1,900)0.0 %
Miscellaneous Revenue 0.00 0.00 0.00 1,899.60 0.00 (1,900)0.0 %
Transfers In 0.00 0.00 0.00 0.00 0.00 843,057 0.0 %
Investment Earnings
Investment Income 0.00 50.64 0.00 20,412.29 0.00 (8,286)107.8 %
Gain/Loss - Unrealized 0.00 0.00 0.00 29,641.49 0.00 (18,716)0.0 %
Investment Management Fees & Expenses 0.00 0.00 0.00 (1,703.00)0.00 (182)27.6 %
Toast Investment Earnings 0.00 50.64 0.00 48,350.78 0.00 (27,183)851.1 %
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 5
25
Preliminary: Subject to Audit
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
03/31/2023 Annual Budget
YTD Actual YTD Actual YTD Actual YTD Actual Encumbered Remaining Remaining %
Total Revenue 18,251.12 69,673.22 42,467.09 2,087,400.22 0.00 11,971,648 0.1 %
Expenditures
Personnel Services
Salary & Wages
5100 - Salaries 0.00 6,666.68 10,712.01 491,721.78 0.00 1,588,660 0.0 %
5102 - Hourly Wages 0.00 22,493.19 6,713.65 423,458.40 0.00 1,700,849 0.0 %
5103 - Overtime 0.00 1,155.20 0.00 4,458.11 0.00 21,697 0.0 %
5105 - Vacation Pay 0.00 624.56 0.00 47,672.41 0.00 (47,048)0.0 %
5106 - Sick Pay 0.00 575.42 0.00 23,156.38 0.00 (22,581)0.0 %
5112 - Holiday Pay 0.00 454.72 116.00 22,332.97 0.00 (21,762)0.0 %
5113 - Social Security Taxes 0.00 2,367.33 1,306.35 73,043.62 0.00 248,313 0.0 %
5115 - Unemployment 0.00 142.81 69.15 3,107.00 0.00 4,235 0.0 %
5116 - Workers Compensation 0.00 0.00 0.00 22,280.00 0.00 720 0.0 %
Total Salary & Wages 0.00 34,479.91 18,917.16 1,111,230.67 0.00 3,473,083 0.0 %
Employee Benefits 0.00 3,899.21 2,364.36 185,961.96 0.00 908,447 0.0 %
Management Fees Expense 0.00 0.00 0.00 5,896.90 0.00 45,303 0.0 %
Total Personnel Services 0.00 38,379.12 21,281.52 1,303,089.53 0.00 4,426,833 0.0 %
Materials & Supplies
Material & Supplies
5200 - Office Supplies & Printing 0.00 93.62 22.12 15,284.98 0.00 73,347 0.0 %
5201 - Small Tools & Equipment 0.00 0.00 0.00 414.36 0.00 11,886 0.0 %
5203 - Medical Supplies 0.00 0.00 0.00 0.00 0.00 4,000 0.0 %
5210 - Food & Catering for Events 0.00 0.00 0.00 173.51 0.00 17,166 0.0 %
5211 - Kitchen Smallwares 0.00 86.77 0.00 86.77 0.00 18,000 0.0 %
5218 - Cleaning Supplies 0.00 0.00 0.00 8,675.17 43,145.84 47,898 0.0 %
5220 - Tech Supplies 0.00 0.00 0.00 5,379.38 0.00 12,361 0.0 %
5224 - Landscape Materials 0.00 0.00 0.00 507.32 0.00 11,493 0.0 %
5226 - Merchandise for Resale 0.00 0.00 0.00 0.00 0.00 4,064 0.0 %
5230 - Computer Hardware Supplies 0.00 0.00 0.00 238,704.62 138.86 72,295 0.0 %
5233 - Computer Software - Cataloging 0.00 0.00 0.00 915.90 0.00 12,884 0.0 %
5235 - Signage 0.00 0.00 0.00 (116.49)0.00 17,781 0.0 %
5236 - Computer Software - Application 0.00 894.90 0.00 46,578.40 2,000.00 29,687 0.0 %
5250 - On-line Database 0.00 0.00 0.00 29,723.98 (13,125.00)93,401 0.0 %
5251 - Programming Materials & Supplies 0.00 0.00 0.00 18,002.20 3,626.26 361,325 0.0 %
5252 - Repair Parts & Damaged Repairs 0.00 0.00 0.00 38.84 0.00 2,886 0.0 %
5255 - Circulating Equipment 0.00 0.00 0.00 128.35 0.00 (128)0.0 %
5258 - Parenting Kit 0.00 0.00 0.00 814.48 0.00 1,186 0.0 %
5260 - Print Books 0.00 0.00 0.00 150,736.57 0.00 333,359 0.0 %
5265 - E-Book 0.00 0.00 0.00 31,890.01 0.00 106,601 0.0 %
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 6
26
Preliminary: Subject to Audit
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
03/31/2023 Annual Budget
YTD Actual YTD Actual YTD Actual YTD Actual Encumbered Remaining Remaining %
5270 - E-Book Consortium 0.00 0.00 0.00 6,000.00 0.00 0 0.0 %
5272 - E-Book Platform 0.00 0.00 0.00 3,276.25 0.00 24 0.0 %
5280 - Periodicals 0.00 0.00 0.00 7,476.83 0.00 23 0.0 %
5285 - Film/DVD 0.00 0.00 0.00 25,441.96 0.00 31,904 0.0 %
5287 - Audio 0.00 0.00 0.00 3,897.24 0.00 7,283 0.0 %
5290 - Music 0.00 0.00 0.00 824.25 0.00 1,376 0.0 %
5295 - Gaming Supplies 0.00 0.00 0.00 429.96 0.00 2,070 0.0 %
5900 - Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 52,057 0.0 %
Total Material & Supplies 0.00 1,075.29 22.12 595,284.84 35,785.96 1,326,228 0.0 %
Cost of Goods Sold 0.00 40,443.58 0.00 40,443.58 0.00 105,800 0.0 %
Materials & Supplies 0.00 41,518.87 22.12 635,728.42 35,785.96 1,432,028 0.0 %
Services & Charges
5301 - Advertisement 0.00 0.00 0.00 0.00 0.00 26,466 0.0 %
5303 - Subscriptions, Publications and Dues 0.00 343.00 0.00 17,383.49 52,453.48 78,162 0.0 %
5305 - Postage 0.00 0.00 0.00 5,089.74 0.00 (90)0.0 %
5350 - Programming Services 0.00 0.00 0.00 79,495.40 (16,000.00)193,888 0.0 %
5346 - Drop Box Services 0.00 0.00 0.00 3,750.00 0.00 12,500 0.0 %
5358 - Hospitality 0.00 0.00 0.00 0.00 0.00 1,200 0.0 %
5360 - Mileage Reimbursement 0.00 0.00 0.00 147.84 0.00 1,852 0.0 %
5361 - Training & Development 0.00 52.94 0.00 7,370.15 0.00 57,309 0.0 %
5362 - Travel 0.00 0.00 0.00 9.34 0.00 8,306 0.0 %
5368 - Event Cost 0.00 0.00 0.00 0.00 0.00 24,500 0.0 %
5375 - Employee Recognition 0.00 0.00 0.00 1,439.26 0.00 5,061 0.0 %
5385 - Board & Volunteer Recognition 0.00 0.00 0.00 0.00 0.00 4,000 0.0 %
5390 - Uniform Expense 0.00 772.30 0.00 2,413.58 0.00 13,359 0.0 %
5424 - Equipment Lease/Rental 0.00 0.00 0.00 46,911.69 0.00 188,088 0.0 %
5421 - Insurance - Building 0.00 0.00 0.00 190,366.21 0.00 (40,366)0.0 %
5422 - Insurance - Liability 0.00 0.00 0.00 14,545.00 0.00 8,155 0.0 %
5423 - Other Rental 0.00 0.00 0.00 2,940.00 0.00 10,260 0.0 %
5395 - Bank Service Charges 0.00 1,886.56 0.00 2,399.67 0.00 32,536 0.0 %
Total Services & Charges 0.00 3,054.80 0.00 374,261.37 36,453.48 625,184 0.0 %
5340 - Audit 0.00 0.00 0.00 3,250.00 0.00 45,750 0.0 %
5341 - Legal 0.00 0.00 0.00 708.00 0.00 7,292 0.0 %
5344 - Contract Services 0.00 0.00 1,430.80 60,444.81 16,790.50 467,782 0.0 %
Purchased Professional and Technical Services 0.00 0.00 1,430.80 64,402.81 16,790.50 520,824 0.0 %
Utilities
5310 - Telecommunications 0.00 0.00 0.00 10,455.25 0.00 36,545 0.0 %
5312 - Natural Gas 0.00 0.00 0.00 14,320.64 0.00 43,179 0.0 %
5314 - Electricity 0.00 0.00 0.00 37,196.53 0.00 224,803 0.0 %
5316 - Municipal Water 0.00 0.00 0.00 1,971.71 0.00 11,928 0.0 %
Utilities 0.00 0.00 0.00 63,944.13 0.00 316,456 0.0 %
Services & Charges 0.00 3,054.80 1,430.80 502,608.31 53,243.98 1,462,464 0.0 %
Maintenance
5401 - Building Maintenance 0.00 0.00 0.00 24,033.87 0.00 47,966 0.0 %
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 7
27
Preliminary: Subject to Audit
70--Bond Debt
Service Fund 80--Food Services 85--Events All Funds
03/31/2023 Annual Budget
YTD Actual YTD Actual YTD Actual YTD Actual Encumbered Remaining Remaining %
5405 - Landscape Maintenance 0.00 0.00 0.00 0.00 0.00 500 0.0 %
5410 - Equipment Maintenance 0.00 0.00 0.00 68,545.89 10,555.07 109,001 0.0 %
5415 - Software Maintenance 0.00 0.00 0.00 19,241.06 0.00 187,269 0.0 %
Maintenance 0.00 0.00 0.00 111,820.82 10,555.07 344,736 0.0 %
Transfers Out
6020 - Int. Transfer Out 0.00 0.00 0.00 0.00 0.00 242,000 0.0 %
6500 - Ext. Transfer Out 0.00 0.00 0.00 0.00 0.00 550,000 0.0 %
6510 - Ext. Transfer to City - Debt Service 247,092.99 0.00 0.00 247,092.99 0.00 2,424,000 0.0 %
Transfers Out 247,092.99 0.00 0.00 247,092.99 0.00 3,216,000 0.0 %
Capital Outlay
Property
5804 - Building Improvements 0.00 0.00 0.00 5,260.12 9,000.00 83,790 0.0 %
5873 - Vehicles 0.00 0.00 0.00 345.00 0.00 20,639 0.0 %
Property 0.00 0.00 0.00 5,605.12 9,000.00 104,429 0.0 %
Furniture & Equipment
5810 - Computer & Technological Equipment 0.00 0.00 0.00 135,894.23 11,196.09 210,433 0.0 %
5828 - Software Expense (Capitalized)0.00 0.00 0.00 0.00 0.00 150,000 0.0 %
5871 - Furniture & Equipment (> $5k)0.00 0.00 0.00 12,605.60 (6,517.40) 1,108,611 0.0 %
Furniture & Equipment 0.00 0.00 0.00 148,499.83 4,678.69 1,469,044 0.0 %
Capital Outlay 0.00 0.00 0.00 154,104.95 13,678.69 1,573,473 0.0 %
Expenditures 247,092.99 82,952.79 22,734.44 2,954,445.02 113,263.70 12,455,534 0.0 %
Change in Net Assets (228,841.87)(13,279.57)19,732.65 (867,044.80)(113,263.70)(483,886)(0.7) %
Library
Fayetteville Public Library
Summarized Budget to Actual
As of March 31, 2023
Created on: 04/11/2023, 9:22 AM PST Page 8
28
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023
Assets
Cash & Investments
1000 - Undeposited Funds 75 0 0 0 0 0 0 0 0 0 75
1001 - Bank Credit (12,965)0 0 0 0 0 0 0 0 0 (12,965)
1002 - Bank Debit 1,172 0 0 0 0 0 0 0 0 0 1,172
1003 - Petty Cash 2,573 0 0 0 0 0 0 0 675 0 3,248
1009 - Bank of Fayetteville - FPL 134,652 0 0 0 0 0 0 0 0 0 134,652
1020 - Arvest - Library Operations 520,331 0 0 0 0 0 0 0 0 0 520,331
1030 - First Security - FPL 339,414 0 0 0 0 0 0 0 0 0 339,414
1050 - Arvest - Food Services 0 0 0 0 0 0 0 0 168,016 0 168,016
1099 - Datapath Held Deposit 1,200 0 0 0 0 0 0 0 0 0 1,200
1100 - Schwab FPL - Operating 525,373 0 0 0 0 0 0 0 0 0 525,373
1105 - Schwab FPL - Expansion O&M 0 599,039 0 0 0 0 0 0 0 0 599,039
1110 - Schwab FPL - Long Term 0 0 1,656,834 0 0 0 0 0 0 0 1,656,834
1115 - Schwab FPL - Facilities Replace-
ment
750,000 0 0 540,118 0 0 0 0 0 0 1,290,118
1120 - Schwab FPL - Furniture & Equip.0 0 0 0 263,107 0 0 0 0 0 263,107
1125 - Schwab FPL - Technology 117,000 0 0 0 0 312,351 0 0 0 0 429,351
1130 - Schwab FPL - Expansion Capital 0 0 0 0 0 0 4 0 0 0 4
Total Cash & Investment 2,378,825 599,039 1,656,834 540,118 263,107 312,351 4 0 168,691 0 5,918,969
Receivables
1200 - Claims Pending 1,105 0 0 0 0 0 0 0 0 0 1,105
1240 - Accounts Receivable 19,300 0 0 0 0 0 0 0 26,262 58,727 104,290
1260 - Payroll Tax Refund Receivable (793)0 0 0 0 0 0 0 0 0 (794)
1265 - Sales Tax Rebate Receivable 6,693 0 0 0 0 0 0 0 0 388 7,081
1270 - Due From Other Funds 5,272,751 0 76,240 29 0 121,500 0 2,365,183 2,292 48 7,838,044
1275 - 10 Due From 91 248,290 0 0 0 0 0 0 0 0 0 248,291
1279 - 10 Due From 80 262,601 0 0 0 0 0 0 0 0 0 262,600
1280 - 80 Due From 10 0 0 0 0 0 0 0 0 (16,288)0 (16,288)
1281 - 10 Due From 85 205,012 0 0 0 0 0 0 0 0 0 205,012
1282 - 85 Due From 10 0 0 0 0 0 0 0 0 0 242,241 242,241
1285 - 80 Due From 85 0 0 0 0 0 0 0 0 109 0 109
1286 - 85 Due From 80 0 0 0 0 0 0 0 0 0 3,781 3,781
1400 - Interfund (1,232,239) 3,899,883 (1,115,400)3,788 43,381 365,371 (192,504) (1,772,280)0 0 0
Total Receivables 4,782,720 3,899,883 (1,039,160)3,817 43,381 486,871 (192,504)592,903 12,375 305,185 8,895,472
Prepaid Expenses
1500 - Prepaid Expenses 133,762 0 0 0 0 0 0 0 0 0 133,762
Prepaid Expenses 133,762 0 0 0 0 0 0 0 0 0 133,762
Fixed Assets
Depreciable Assets
1801 - Building 21,080,385 0 0 0 0 0 0 0 0 0 21,080,384
1802 - Vehicles 71,574 0 0 0 0 0 0 0 0 0 71,575
1805 - Software 163,841 0 0 0 0 0 0 0 0 0 163,841
1811 - Books & Publications 5,891,780 0 0 0 0 0 0 0 0 0 5,891,780
1813 - Equipment 2,978,184 0 0 0 0 0 0 0 0 0 2,978,184
1890 - Construction In Progress (CIP)0 0 0 0 0 0 1,080,832 0 0 0 1,080,832
1999 - Accumulated Depreciation (14,224,527)0 0 0 0 0 0 0 0 0 (14,224,527)
Total Depreciable Assets 15,961,237 0 0 0 0 0 1,080,832 0 0 0 17,042,069
Non Depreciable Assets 1,599,585 0 0 0 0 0 0 0 0 0 1,599,585
Total Fixed Assets, Net 17,560,822 0 0 0 0 0 1,080,832 0 0 0 18,641,654
Library
Balance Sheet
Fayetteville Public Library
Created on: 04/11/2023, 9:26 AM PST Page 1
29
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023
Total Assets $ 24,856,129 $ 4,498,922 $ 617,674 $ 543,935 $ 306,488 $ 799,222 $ 888,332 $ 592,903 $ 181,066 $ 305,185 $ 33,589,857
Liabilities and Fund Balances
Liabilities
Accounts Payable
2099 - AR State Library Scholarship
Pass Through
793 0 0 0 0 0 0 0 0 0 793
2415 - Security Deposits 13,000 0 0 0 0 0 0 0 0 12,500 25,500
2001 - Accounts Payable 439,826 0 0 0 0 0 0 0 4,252 0 444,078
2003 - Security Bankcard Center, INC.2,271 0 0 0 0 0 0 0 0 0 2,271
2004 - Friends of FPL Pass through (173)0 0 0 0 0 0 0 0 0 (173)
2005 - FDN Designated Pass Through
to FPL
(5,501)0 0 0 0 0 0 0 0 0 (5,500)
2007 - FPL CentreSuite 2,440 0 0 0 0 0 0 0 0 0 2,440
Total Accounts Payable 452,656 0 0 0 0 0 0 0 4,252 12,500 469,409
Salaries & Benefits Payable
2125 - Accrued Salaries & Wages 85,620 0 0 0 0 0 0 0 2,988 969 89,577
2130 - Vision Insurance (108)0 0 0 0 0 0 0 0 0 (109)
2135 - Life, AD&D and LTD 1,219 0 0 0 0 0 0 0 0 0 1,220
2140 - Voluntary Life, STD & AD&D (1,204)0 0 0 0 0 0 0 0 0 (1,204)
2145 - Accrued Vacation 258,595 0 0 0 0 0 0 0 5,270 1,772 265,636
2150 - Retirement Contributions 84 0 0 0 0 0 0 0 0 0 85
2154 - Federal Withholding Payable 1,068 0 0 0 0 0 0 0 0 0 1,068
2155 - Voluntary Dental Insurance (753)0 0 0 0 0 0 0 0 0 (753)
2160 - Accrued Sick Time 100,140 0 0 0 0 0 0 0 361 444 100,944
2165 - FICA Payable (1,106)0 0 0 0 0 0 0 0 0 (1,105)
2175 - Health Insurance Liability 634 0 0 0 0 0 0 0 0 0 634
2178 - State Withholding Payable 525 0 0 0 0 0 0 0 0 0 525
2183 - State Unemployment 427 0 0 0 0 0 0 0 0 0 426
2194 - AD&D Insurance (1)0 0 0 0 0 0 0 0 0 (1)
2196 - Caring Committee (2,091)0 0 0 0 0 0 0 0 0 (2,090)
2197 - Healthy Habits 4,545 0 0 0 0 0 0 0 0 0 4,544
Total Salaries & Benefits Payable 447,594 0 0 0 0 0 0 0 8,619 3,185 459,397
Other Payables
2056 - HMR Tax 0 0 0 0 0 0 0 0 1,065 2 1,066
2057 - Sales Tax 362 0 0 0 0 0 0 0 2,305 3,109 5,777
2025 - Accrued Sales Tax Payable (5,436)0 0 0 0 0 0 0 0 0 (5,436)
Total Other Payables (5,074)0 0 0 0 0 0 0 3,370 3,111 1,407
Deferred Revenue
2410 - Deferred Revenue 488,558 0 0 0 0 0 0 0 0 1,823 490,381
2411 - Gift Cards 0 0 0 0 0 0 0 0 427 0 427
Total Deferred Revenue 488,558 0 0 0 0 0 0 0 427 1,823 490,808
Due to Other Funds
Library
Balance Sheet
Fayetteville Public Library
Created on: 04/11/2023, 9:26 AM PST Page 2
30
Preliminary: Subject to Audit
10--Library
Operations
15--Expansion -
Operations
20--Long Term -
Reserve
30--Facility
Reserve
40--Furniture &
Equipment
Reserve
50--Technology
Equipment
Reserve
60--Capital
Construction
Fund
70--Bond Debt
Service Fund
80--Food
Services 85--Events All Funds
Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending Month Ending
03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023 03/31/2023
Due to Foundation 7,652 0 0 0 0 0 0 0 0 0 7,652
Due to Library 0 0 0 0 0 0 0 0 262,802 205,012 467,815
Due to Others 197,972 0 0 68,517 0 73,162 77,580 0 0 0 417,229
Due to Food Services (16,490)0 0 0 0 0 0 0 0 109 (16,381)
Internal Due To 318,940 0 0 0 0 0 0 0 3,782 0 322,722
Total Due to Other Funds 508,074 0 0 68,517 0 73,162 77,580 0 266,584 205,121 1,199,037
Total Liabilities 1,891,808 0 0 68,517 0 73,162 77,580 0 283,252 225,740 2,620,058
Fund Balance 22,964,321 4,498,922 617,674 475,418 306,488 726,060 810,752 592,903 (102,186)79,445 30,969,799
Total Liabilities and Fund Balances $ 24,856,129 $ 4,498,922 $ 617,674 $ 543,935 $ 306,488 $ 799,222 $ 888,332 $ 592,903 $ 181,066 $ 305,185 $ 33,589,857
Library
Balance Sheet
Fayetteville Public Library
Created on: 04/11/2023, 9:26 AM PST Page 3
31
CY 2023 Q1 Progress Report: Workforce Development
Training Program
I. Q1 Outputs: Workforce Development Training Program
Outputs: 2022
Q1 Q2 Q3 Q4
Number of unemployed residents who receive training in an in-demand industry
sector/impacted industry sector.
20
Number of low to moderate income residents who receive training in an in- demand
industry sector/impacted industry sector13.
15
Number of dislocated (lost full-time employment) residents who have received
training in an in-demand industry sector/impacted industry sector.
2
Number of underemployed residents who have received job skill training in an in-
demand industry sector14.
5
Number of historically disadvantaged/disproportionately impacted residents who have
received training and or certification in an in-demand industry sector/impacted
industry sector (including residents of color and women).
26
Number of scholarships to outside training institutions issued qualifying residents. 0
Number of job skill training, soft skill (Example: Financial Literacy), and supportive
service seminars held.
56
Total number of CFI visits (City of Fayetteville metric only). 247
0
Total number of Teaching Kitchen visits (City of Fayetteville metric only). 37
II. Center For Innovation ARPA Program Narrative:
Since January, the Center for Innovation has been working diligently to bring workforce
development programs to the community, recognizing the importance of providing access to free
training and education for individuals looking to advance their careers. Over the last several
months the library has been able to offer a range of programs and courses in areas such as heavy
equipment operation, information technology, and skilled trades. Utilizing a combination of online
learning platforms and in-person support at the library, program participants can work through
courses and certification programs in any location and at a pace that works for their schedules.
Through collaboration with local educational institutions and industry partners, program
participants will have access to job search assistance, soft skills building, and complementary
educational opportunities right here in the library. Establishing these partnerships will ensure the
success of this program and its participants and we continue to seek support from local business
32
owners and industry partners. By providing these valuable resources, the library is playing an
important role in supporting the economic development of the community while improving the
lives of its residents.
Skilled Trades
In February we received the technology upgrades necessary to offer a new skilled trades learning
platform called Skill Mill, powered by Interplay Learning. Through computer-based simulations,
patrons can explore various skilled trades and even earn industry certifications in areas such as
HVAC, plumbing, electrical, facilities maintenance, and more. We are currently accepting
participants for these programs and have been developing community partnerships with local
businesses to offer training to their current staff.
Interplay learning, which involves a combination of hands-on learning and digital training, is a
particularly effective method for workforce development programming at public libraries. This type
of learning allows individuals to learn by doing, gaining practical skills and experience in virtual
simulations that can be applied in real-world situations. At the same time, digital training provides
a structured and interactive learning experience that can be tailored to meet the needs of
individual learners. Interplay learning can help to bridge the gap between classroom learning and
on-the-job training, providing a more seamless transition for individuals entering the workforce or
reskilling.
Heavy Equipment Operating
In March, the Center for Innovation received a new simulator system which will allow the library to
provide training using CAT-branded simulators and connect our community to learning
opportunities with industry standard equipment. These simulators are designed to provide hands-
on training for operating heavy machinery, such as bulldozers, excavators, and loaders. CAT
simulators offer a realistic and immersive training experience, allowing individuals to practice
operating heavy equipment in a safe and controlled environment. By providing access to CAT
simulators, the library can help individuals gain the skills and experience they need to pursue
careers in the construction and heavy equipment industries. This type of training can be
particularly beneficial for individuals who may not have access to traditional heavy equipment
training programs or who are looking to supplement their existing skills and knowledge.
Applications have opened for this program and the first courses will launch in May, as we await
hardware installations and staff training scheduled in late April.
Information Technologies
We are especially thrilled to offer our community access to high-quality, instructor-led courses that
can lead to industry-recognized certifications in fields such as UX/UI design, software
development, data analytics, and general IT/helpdesk along with training in audio/visual career
fields. This program will allow individuals to learn valuable computer skills that are in high
demand in today's job market, at a pace that works for their lives and their learning styles. Our
brand-new computer training lab is nearly complete, and we are lining up in-person industry
experts to support our participants’ success throughout their certification program. By
implementing these programs for IT training, Fayetteville Public Library can provide a valuable
service to their communities and help individuals gain the skills they need to succeed in the
workforce. While we began offering training programs in the audio-visual field of IT through our
AV studios, applications opened in April for the industry credentialed program and training will
launch in May upon completion of the computer lab.
33
Partners and Participants
The library could not offer programs like these without the support of community partners like
Fayetteville Public Schools Adult Ed. Department, who we have teamed up with to ensure the
program participants are prepared to enter complex training programs like IT and heavy equipment
operating. The free testing they are offering will help determine if participants have any critical
gaps in knowledge and allow us to address those gaps as they work through the program. This
partnership is designed to breakdown any barriers that these new learners may encounter as they
look to shift their career field or take on a new challenge. We’ve also recently met with the
Fayetteville High School team and are discussing ways to engage students in these programs, as
we’ve done with Lincoln High School.
Some of our first program registrations came from the team at the University of Arkansas Facilities
Department. They were quick to sign up a team of their staff for the Skill Mill safety courses and
will be moving onto the HVAC certification modules next—that's the real luxury of programs like
this, in that users can continue to build upon their skills and even use some of these programs for
continued education credits. The Global Campus is also partnering with us to connect their
students to these programs.
Construction companies Kimbel, Clark Contractors, and Crossland Construction have been early
program supporters, registering several employees for the heavy equipment and skilled trades
programs and/or becoming industry mentor partners, offering student support during in-person
training labs. We are working on connecting with more partners and participants, and our presence
at the skilled trades fair, Build your own Future in April allowed us to connect to several new
industry partners and offer virtual learning demos to over 170 students.
The City of Fayetteville has been meeting with our team to identify ways to train new staff for
several departments including IT, Parks and Recreation, and Facilities. We have discussed working
together to train local talent to meet specific needs of city departments, demonstrating the
flexibility of our training programs.
While we spent the first quarter of 2023 planning these programs, training staff, and building out
spaces, we are on target to make a significant, positive impact on the community in the coming
months and we look forward to supporting the workforce development and educational
opportunities of Fayetteville and regional residents.
Support Programming for soft skills with Adult Services team
In the modern job market, having the necessary technical skills is not always enough to land that
job or move into that new career field. Soft skills such as communication, time management, and
interview preparation do not come easily to everyone and in recognizing that, FPL took many
program offerings already in place and redesigned them a bit to meet the needs of job seekers.
The Adult Services team has offered programs such as Computer Basics, Introduction to Excel,
Microsoft Word for Work, and even offers free headshots to job seekers in collaboration with our
Center for Innovation.
We also began working with Fayetteville Public Schools Adult Education department, welcoming
their team into the library where they can have a physical presence to offer GED programs and
34
basic skills preparation to the community. These skills development programs are essential in
helping our participants gain all the background knowledge needed to successfully complete the
new training programs we are offering. Focusing on the “whole student” ensures greater success
through these programs and into their career.
III. Teaching Kitchen Program Narrative:
After months of planning, curriculum development, and many practice sessions with new kitchen
staff, FPL launched the culinary training programs in late February. Working in collaboration with
Fayetteville Public Schools and Brightwater Culinary School, the kitchen training programs have
been able to connect over two-dozen patrons to meaningful training opportunities that prepare
them for jobs in the hospitality and restaurant industries. The Walker Family Teaching Kitchen
facilities and the Kitchen Programming Coordinator, Amon, played a critical role in designing and
delivering these innovative programs aimed at providing valuable training in various fields of the
culinary arts. These classes offer hands-on training in essential culinary skills such as proper knife
techniques, food safety and preparation methods, as well as those basic ServSafe Certifications
that all food service workers will need. This training program has been well-received by the
community and the response has been encouraging. As a library that is committed to serving the
community, we look forward to further developing these programs to ensure that we are meeting
the diverse needs of our local workforce. .
IV. Established Library Programming:
In addition to the ARPA funded programs, many of FPL’s regularly scheduled library classes
provide skill building opportunities to support upward workforce pursuits. Through a partnership
with Fayetteville Adult & Career Training Center, the library hosts two levels of ESL classes.
Library staff additionally arrange citizenship classes, GED classes taught in Spanish, a kitchen
basics skills series and basic computer classes. All of these classes welcome participants with a
wide range of skill levels and backgrounds. The classes are designed to help participants enhance
essential skills in order to participate in society more fully, whether that be personally or
professionally.
35
V. Current Status of Project Costs/Budget:
Library Programs
Total
Attendance
Total
Registrants
Total
Waitlist
Adult Education ESL Level 1 275 0 0
Adult Education ESL Level 1 evening 145 0 0
Adult Education ESL level 2 170 0 0
Adult Education ESL Level 2 evening 112 0 0
Citizenship Classes 69 0 0
Clases de GED*20 36 0
Computer Basics 24 0 0
Conquer the Kitchen: Eggtastic Potential 11 10 10
Conquer the Kitchen: Pasta Perfection 10 10 10
Conquer the Kitchen: Shrimply Delicious 13 10 10
Introduction to Microsoft Excel 4 0 0
Introduction to PowerPoint 3 0 0
Kitchen Essentials: Knife Skills 9 10 10
Kitchen Essentials: Steaming 9 10 9
Microsoft Word for Work 5 0 0
Total 879 86 49
As of March 31, 2023
As of Date:03/31/2023
Project:60003--Workforce Development ARPA Funds
Change in Net Assets
Year To Date
03/31/2023
Amended Budget Revenues Amended Budget Expenditures Encumbrance Change in Net Assets
All Projects
Workforce Development ARPA Funds 1,258,579.00 291,360.64 75,057.00 18,000.00 9,000.00 273,360.64
Simulation Lab 0.00 0.00 422,572.00 243,171.07 0.00 (243,171.07)
Teaching Kitchen 0.00 0.00 331,500.00 3,056.01 0.00 (3,056.01)
Coding Academy 0.00 0.00 429,450.00 67,477.04 11,196.09 (67,477.04)
Total All Projects 1,258,579.00 291,360.64 1,258,579.00 331,704.12 20,196.09 (40,343.48)
Revenue Expenditures
Year To Date Year To Date
03/31/2023 03/31/2023
36
Capital Campaign
Pledge Summary Report
3/1/2023
=
=
=
=
CAMPAIGN GOAL:$23,000,000
$14,282,077
$8,717,923
Pledged To Date:62.1% Of Goal
Balance Required:
Campaign Summary by Gift Categories
Goals Pledged
Percent to
Goal $$-To Go Total Paid
Balance
Due
# of
Unique
Donors
$250,000 & above
$50,000 - $249,999
$5,000 - $49,999
Under $5,000
Pacesetter
Leadership
Major
Community
$20,000,000 $11,337,463 56.7%$8,662,537 $7,137,463 $4,200,000
2,250,000 1,897,275 84.3%$352,725 $1,617,775 $279,500 21
650,000 906,680 139.5%($256,680) $791,277 $115,403
100,000 140,659 140.7%($40,659) $131,618 $9,043
TOTAL: $23,000,000 $14,282,077 62.1%$8,717,923 $9,678,133 $4,603,946 440
E d t
8
66
345
37
Capital Campaign
Pledge Summary Report
4/1/2023
=
=
=
=
CAMPAIGN GOAL:$23,000,000
$14,282,967
$8,717,033
Pledged To Date:62.1% Of Goal
Balance Required:
Campaign Summary by Gift Categories
Goals Pledged
Percent to
Goal $$-To Go Total Paid
Balance
Due
# of
Unique
Donors
$250,000 & above
$50,000 - $249,999
$5,000 - $49,999
Under $5,000
Pacesetter
Leadership
Major
Community
$20,000,000 $11,337,463 56.7%$8,662,537 $7,137,463 $4,200,000
2,250,000 1,897,275 84.3%$352,725 $1,637,775 $259,500 21
650,000 906,680 139.5%($256,680) $802,547 $104,133
100,000 141,550 141.5%($41,550) $132,660 $8,892
TOTAL: $23,000,000 $14,282,967 62.1%$8,717,033 $9,710,444 $4,572,525 440
E d t
8
66
345
38
Fayetteville Public Library Foundation
General Fund Highlight of Revenue and Expenditures
(Preliminary: Subject to Audit)
For Month Ended March 23, 2023
This is a summary report focused primarily on Fund 91 (Operations) and Fund 96 (Capital Campaign) as of March 31, 2023.
A detailed of all funds can be found following this summary. As of March 31, 2023, approximately twenty-five percent (25%)
of the calendar year is completed; therefore, the budget should reflect 75% of revenue to be collected and 75% available to
spend.
General Fund Revenue:
•Q1: Category “Operating Revenue” category is 51% above target primarily due to unplanned revenue of approximately
$38,500 in event sponsorship. (See Picture 4 for specific campaign/project-related revenue within the Annual Fund)
•Total revenue overall is on target as planned.
Picture 1: Chart reflects an aggregate of revenue grouped by source.
* December 2022 bar graph excludes the $833k in-kind gift (non-cash item - artwork); however, it is reflected in the financials.
Picture 2: Chart reflects five- year trend of annual renewals and outright gifts revenue.
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Revenue Composition Trend
Grants Lease Income Contributions & Donations Annual Fund Event Revenue Event Sponship Transfers
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 $4,437 $1,152 $1,545 $1,213 $2,735 $1,442 $5,680 $3,555 $990 $2,330 $800 $36,540
2020 $7,005 $11,105 $2,247 $2,837 ($1,772)$643 $6,483 $2,358 $1,983 $2,388 $1,653 $9,993
2021 $8,038 $2,063 $5,013 $1,250 $11,747 $6,882 $1,567 $3,350 $5,902 $4,393 $7,976 $39,048
2022 $13,360 $1,404 $9,764 $16,252 $6,764 $6,563 $18,638 $5,729 $4,571 $8,076 $17,826 $36,560
2023 $7,843 $15,688 $4,968
($5,000)
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
Annual Fund Revenue
39
Picture 3: Chart shows how much of the revenue goal has been achieved.
Picture 4 – Event revenue and expenditure from current year compared to the same period last year.
General Fund Expenditures:
•YTD expenditures are tracking as planned, with no significant or unexpected expenses.
Revenue Source Q1
2022 Actuals
Q1 %
Projections
Projected
Increase
Projected
Revenue Revenue Source Q1
Actuals
Total $ from
Target
%
of Target
YOY
Change
YOY %
Change
2022 RFS renewals and outright gifts*24,527 RFS renewals and outright gifts 21,918 ($2,609) ▼ 10.64%▼
Library Giving Day Library Giving Day 1,536 $1,536 ▲
Library Giving Day - Matching 0 Library Giving Day - Matching 5,700 $5,700 ▲
Year-End Mailing (2022)4,295 $4,295 ▲
Special Event: Dining in the Dark 2022 5,812 Special Event: Reading the Greens 36,063 $30,250 ▲ 520.45% ▲
Grant 4,200 ($4,200) ▼ 100.00%▼
Total Annual Fund**34,539 38.90% $13,436 $47,975 Total Annual Fund**69,511 21,537 145%$34,972 ▲ 101.25% ▲
** Total does not include lease or investment income, or in-kind gifts.
2022 Actuals
* Prior to accounting system conversion, not all transactions were identified by project number. As, revenue
source may is not reflect an apples to apples comparison.
2023 Revenue Growth Projection with additional staff (3 FTE)
Q1
Actuals Dinining in the Dark 2022
Q1
2022
Actuals
YOY
Change
YOY %
Change
Revenue
Event Sponsorship 45,587 Event Sponsorship 0
Event Tickets 2,763 Event Tickets 22,962
Alcohol Sales 1,622
Annual Fund (RFS)951 Annual Fund (RFS)150
Capital Campaign 100 Capital Campaign 0
Total Revenue 51,023 Total Revenue 23,112 $27,911 ▲120.77% ▲
Expenses*
Food & Catering 6,060 Food & Catering 1,559
Event Cost 2,141 Event Cost 6,920.50
Advertisement 1,337 Advertisement
Bank Service Charges 204 Bank Service Charges 817.28
Other Expenses 2,000
Total Expenses 11,741 Total Expenses 9,297
Net Surplus/Loss 39,282 Net Surplus/Loss 13,815 $25,467 ▲184.34% ▲
++ These are preliminary numbers.
2023 Fundraiser: Reading the Greens (Preliminary)2022 Fundraiser: Dining in the Dark 2022
Reading the Greens 2023++
* Labor Costs are not included.
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
Personnel Materials & Supplies Services & Charges Maintenance Debt Service
Expenses YTD Budget vs. Actual
YTD Budget YTD Actual
40
Balance Sheet Highlights – March 31, 2023:
Daily cash on hand: 295
Fund 96 – Balance Sheet Highlights
Cash & Investment Balance: Increased approximately $759 thousand compared to last year primarly due to a transfer of
$1.02 million from Fund 91 to Fund 96. These are unrestricted funds reinvested in lattered CDs with Garrison Financials
earmarked to be used in Fund 91.
41
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: December 9, 2022
Re: New Arkansas State Laws Impacting Public Libraries
Background:
The 94th Legislature of the State of Arkansas is scheduled to adjourn on May 1, 2023.
New laws passed in the session will go into effect 90 days after their adjournment.
Several new laws either directly impact or have the potential to impact public libraries
beginning August 1, 2023. Some of these new laws will require new procedures and
policies at FPL and the City of Fayetteville.
Discussion:
Here is a list of the new laws that directly impact or have the potential to impact FPL
and the City of Fayetteville. The full legal description is included in the packet.
ACT 131: AN ACT TO ADD CERTAIN RESTRICTIONS TO AN ADULT ORIENTED
PERFORMANCE; TO DEFINE AN ADULT-ORIENTED PERFORMANCE; AND FOR OTHER
PURPOSES.
Subtitle TO ADD CERTAIN RESTRICTIONS TO AN ADULT ORIENTED PERFORMANCE;
AND TO DEFINE AN ADULT-ORIENTED PERFORMANCE.
ACT 372: AN ACT TO AMEND THE LAW CONCERNING LIBRARIES AND OBSCENE
MATERIALS MADE AVAILABLE TO MINORS; TO AMEND THE LAW CONCERNING THE
POSSESSION, SALE, DISTRIBUTION, OR FURNISHING OF OBSCENE MATERIALS; TO
CREATE THE OFFENSE OF FURNISHING A HARMFUL ITEM TO A MINOR; TO AMEND
THE CRIMINAL CODE IN RELATION TO OBSCENE MATERIALS LOANED BY A
LIBRARY; TO ALLOW A PARENT OR LEGAL GUARDIAN OF A MINOR TO ACCESS THE
MINOR'S LIBRARY RECORDS; TO PROVIDE FOR A CIVIL CAUSE OF ACTION AGAINST
42
GOVERNMENTAL ENTITIES THAT POSSESS, SELL, OR DISTRIBUTE OBSCENE
MATERIALS; TO AMEND THE LAW CONCERNING THE PROCESS FOR CHALLENGING
MATERIALS INCLUDED IN A LIBRARY; AND FOR OTHER PURPOSES.
Subtitle TO AMEND THE LAW CONCERNING LIBRARIES AND OBSCENE MATERIALS;
TO CREATE THE OFFENSE OF FURNISHING A HARMFUL ITEM TO A MINOR; AND TO
AMEND THE LAW CONCERNING OBSCENE MATERIALS LOANED BY A LIBRARY.
ACT 504: AN ACT TO REQUIRE PUBLIC ENTITIES TO CREATE A POLICY
CONCERNING THE AUTHORIZED USE OF TECHNOLOGY RESOURCES AND A CYBER
SECURITY POLICY; TO AMEND THE DUTIES OF THE STATE CYBER SECURITY
OFFICE; AND FOR OTHER PURPOSES.
Subtitle TO REQUIRE PUBLIC ENTITIES TO CREATE A POLICY CONCERNING THE
AUTHORIZED USE OF TECHNOLOGY RESOURCES AND A CYBER SECURITY POLICY;
AND TO AMEND THE DUTIES OF THE STATE CYBER SECURITY OFFICE.
ACT 612: AN ACT CONCERNING MATERIAL HARMFUL TO MINORS; TO CREATE THE
PROTECTION OF MINORS FROM DISTRIBUTION OF HARMFUL MATERIAL ACT; TO
ESTABLISH LIABILITY FOR THE PUBLICATION OR DISTRIBUTION OF MATERIAL
HARMFUL TO MINORS ON THE INTERNET; TO IMPOSE DUTIES ON PUBLISHERS
AND DISTRIBUTORS OF MATERIAL HARMFUL TO MINORS; TO REQUIRE
REASONABLE AGE VERIFICATION; TO PROVIDE FOR INDIVIDUAL RIGHTS OF
ACTION; TO ALLOW FOR ATTORNEY'S FEES, COURT COSTS, AND PUNITIVE
DAMAGES; AND FOR OTHER PURPOSES.
Subtitle TO CREATE THE PROTECTION OF MINORS FROM DISTRIBUTION OF
HARMFUL MATERIAL ACT; TO ESTABLISH LIABILITY FOR THE PUBLICATION OR
DISTRIBUTION OF MATERIAL HARMFUL TO MINORS ON THE INTERNET; AND TO
REQUIRE REASONABLE AGE VERIFICATION.
ACT 619: AN ACT TO AMEND THE CRIMINAL OFFENSE OF SEXUAL INDECENCY
WITH A CHILD; AND FOR OTHER PURPOSES.
Subtitle TO AMEND THE CRIMINAL OFFENSE OF SEXUAL INDECENCY WITH A CHILD.
Recommendation:
43
Staff requests that the Board of Trustees approve FPL staff to work with the legal
counsel of the library and City of Fayetteville in crafting new policies and procedures that
reflect the new laws.
44
Stricken language would be deleted from and underlined language would be added to present law.
Act 131 of the Regular Session
*JMB093*02-02-2023 09:52:50 JMB093
State of Arkansas As Engrossed: S1/23/23 H1/30/23 H2/2/23 1
94th General Assembly A Bill2
Regular Session, 2023 SENATE BILL 43 3
4
By: Senators G. Stubblefield, J. Bryant, B. Johnson, K. Hammer, Rice, Flippo, C. Penzo, Gilmore, Stone, 5
M. McKee, A. Clark, Hester, Dees, D. Sullivan, Caldwell, Hill6
By: Representatives Bentley, Barker, C. Cooper, Crawford, Haak, D. Hodges, Ladyman, Long, 7
Lundstrum, McAlindon, R. Scott Richardson, Rose, Rye, Tosh 8
9
For An Act To Be Entitled 10
AN ACT TO ADD CERTAIN RESTRICTIONS TO AN ADULT-11
ORIENTED PERFORMANCE; TO DEFINE AN ADULT-ORIENTED 12
PERFORMANCE; AND FOR OTHER PURPOSES. 13
14
15
Subtitle 16
TO ADD CERTAIN RESTRICTIONS TO AN ADULT-17
ORIENTED PERFORMANCE; AND TO DEFINE AN 18
ADULT-ORIENTED PERFORMANCE. 19
20
21
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 22
23
SECTION 1. Arkansas Code § 14-1-302, concerning definitions related to 24
adult-oriented businesses, is amended to add additional subdivisions to read 25
as follows: 26
(26) "Adult-oriented performance" means a performance that is27
intended to appeal to the prurient interest and that features: 28
(A) A person who appears in a state of nudity or is29
seminude; 30
(B) The purposeful exposure, whether complete or partial,31
of: 32
(i) A specific anatomical area; or33
(ii) Prosthetic genitalia or breasts; or34
(C) A specific sexual activity;35
(27) "Minor" means an individual who is less than eighteen (18)36
45
As Engrossed: S1/23/23 H1/30/23 H2/2/23 SB43
2 02-02-2023 09:52:50 JMB093
years of age; and 1
(28) "Public funds" means funds, moneys, receivables, grants,2
investments, instruments, real or personal property, or other assets, 3
liabilities, equities, revenues, receipts, or disbursements belonging to, 4
held by, or passed through a governmental body. 5
6
SECTION 2. Arkansas Code § 14-1-303, concerning the location of adult-7
oriented businesses, is amended to add an additional subsection to read as 8
follows: 9
(d) An adult-oriented performance shall not:10
(1) Take place on public property;11
(2) Admit any minor for attendance; or12
(3) Be funded in whole or in part with public funds.13
14
/s/G. Stubblefield 15
16
17
APPROVED: 2/24/23 18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
46
Stricken language would be deleted from and underlined language would be added to present law.
Act 372 of the Regular Session
*JLL038*03-15-2023 15:57:07 JLL038
State of Arkansas As Engrossed: S2/15/23 S2/21/23 H3/13/23 1
94th General Assembly A Bill2
Regular Session, 2023 SENATE BILL 81 3
4
By: Senators D. Sullivan, Stone 5
By: Representatives Gonzales, Bentley 6
7
For An Act To Be Entitled 8
AN ACT TO AMEND THE LAW CONCERNING LIBRARIES AND 9
OBSCENE MATERIALS MADE AVAILABLE TO MINORS; TO AMEND 10
THE LAW CONCERNING THE POSSESSION, SALE, 11
DISTRIBUTION, OR FURNISHING OF OBSCENE MATERIALS; TO 12
CREATE THE OFFENSE OF FURNISHING A HARMFUL ITEM TO A 13
MINOR; TO AMEND THE CRIMINAL CODE IN RELATION TO 14
OBSCENE MATERIALS LOANED BY A LIBRARY; TO ALLOW A 15
PARENT OR LEGAL GUARDIAN OF A MINOR TO ACCESS THE 16
MINOR'S LIBRARY RECORDS; TO PROVIDE FOR A CIVIL CAUSE 17
OF ACTION AGAINST GOVERNMENTAL ENTITIES THAT POSSESS, 18
SELL, OR DISTRIBUTE OBSCENE MATERIALS; TO AMEND THE 19
LAW CONCERNING THE PROCESS FOR CHALLENGING MATERIALS 20
INCLUDED IN A LIBRARY; AND FOR OTHER PURPOSES. 21
22
23
Subtitle 24
TO AMEND THE LAW CONCERNING LIBRARIES AND 25
OBSCENE MATERIALS; TO CREATE THE OFFENSE 26
OF FURNISHING A HARMFUL ITEM TO A MINOR; 27
AND TO AMEND THE LAW CONCERNING OBSCENE 28
MATERIALS LOANED BY A LIBRARY. 29
30
31
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 32
33
SECTION 1. Arkansas Code Title 5, Chapter 27, Subchapter 2, is amended 34
to add an additional section to read as follows: 35
5-27-212. Furnishing a harmful item to a minor — Failure to report.36
47
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2 03-15-2023 15:57:07 JLL038
(a) As used in this section:1
(1) "Harmful to minors" means the same as defined in § 5-68-501;2
(2) "Internet" means the combination of computer facilities and3
electromagnetic transmission media, and related equipment and software, 4
comprising the interconnected worldwide network of computer networks that 5
employ the Transmission Control Protocol/Internet Protocol (TCP/IP) or any 6
successor protocol to transmit information; 7
(3) "Internet website" means a location where material placed in8
a computer server-based file archive is publicly accessible over the internet 9
using hypertext transfer protocol or any successor protocol; and 10
(4)(A) "Item" means a material or performance that depicts or 11
describes nudity, sexual conduct, sexual excitement, or sadomasochistic 12
abuse, as those terms are defined in § 5-68-501. 13
(B) "Item" includes without limitation:14
(i) A book, leaflet, pamphlet, magazine, booklet,15
picture, drawing, photograph, film, negative, slide, motion picture, figure, 16
object, article, novelty device, recording, transcription, live or recorded 17
telephone message, or other similar item whether tangible or intangible; 18
(ii) A performance, exhibition, transmission, or19
dissemination of any of the items listed in subdivision (a)(4)(B)(i) of this 20
section; and 21
(iii) A live performance or exhibition that depicts22
nudity, sexual conduct, sexual excitement, or sadomasochistic abuse, as those 23
terms are defined in § 5-68-501, to the public or an audience of one (1) or 24
more persons. 25
(b) A person commits furnishing a harmful item to a minor if, knowing26
the character of the item involved, the person knowingly: 27
(1)Furnishes, presents, provides, makes available, gives,28
lends, shows, advertises, or distributes to a minor an item that is harmful 29
to minors; or 30
(2)Transmits or sends to a person that he or she believes to be31
a minor by means of electronic mail, personal messaging, or any other direct 32
internet communication an item that is harmful to minors when the person 33
knows or believes at the time of the transmission that a minor in this state 34
will receive the item. 35
(c)(1) Subdivision (b)(1) of this section does not apply to the 36
48
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3 03-15-2023 15:57:07 JLL038
transmission or sending of items over the internet. 1
(2) Subdivision (b)(2) of this section does not apply to:2
(A)Posting material on an internet website, bulletin3
board, or newsgroup; or 4
(B) Sending material via a mailing list, listserv, or5
other method of internet communication in which a message is sent to an 6
internet address and then retransmitted to one (1) or more subscribers, that 7
is not administered by the sender. 8
(d) Furnishing a harmful item to a minor is a Class A misdemeanor.9
10
SECTION 2. Arkansas Code § 5-68-308(c), concerning defenses to state 11
standards that define and regulate obscenity, is amended to read as follows: 12
(c) No employee, director, or trustee of a bona fide school, museum,13
or public library, acting within the scope of his or her regular employment, 14
is liable to prosecution for a violation of this subchapter for disseminating 15
a writing, film, slide, drawing, or other visual reproduction that is claimed 16
to be obscene. 17
18
SECTION 3. Arkansas Code § 5-68-405 is amended to read as follows: 19
5-68-405. Possession, sale, or distribution.20
(a)Any person that, with knowledge of its contents, A person that21
knowingly sends or causes to be sent or brings or causes to be brought into 22
this state for sale or commercial distribution, or in this state prepares, 23
publishes, sells, exhibits, loans at a library, or commercially distributes, 24
or gives away or offers to give away or has in the person's possession with 25
intent the purpose to sell or commercially distribute or to exhibit or to 26
give away, any obscene printed or written matter or material other than 27
mailable matter, or any mailable matter known by the person to have been 28
judicially found to be obscene under this subchapter, or that knowingly 29
informs another of when, where, how, or from whom or by what means any of 30
these things can be purchased or obtained, upon conviction is guilty of a 31
Class D felony. 32
(b)Any person that, with knowledge of its contents, A person that33
knowingly has in the person's possession any obscene printed or written 34
matter or material other than mailable matter, or any mailable matter known 35
by that person to have been judicially found to be obscene under this 36
49
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4 03-15-2023 15:57:07 JLL038
subchapter, upon conviction is guilty of a Class A misdemeanor. 1
2
SECTION 4. Arkansas Code § 6-25-105 is amended to read as follows: 3
6-25-105. Establishment of guidelines for selection, removal4
relocation, and retention of materials. 5
(a) Media centers shall have written policies to establish guidelines6
for the selection, removal relocation, and retention of physical materials 7
that are available to the public. 8
(b) The school district shall have a written policy for addressing9
challenged material that is physically present in the library and available 10
to the public and meets the requirements stated in subsection (c) of this 11
section. 12
(c) A written policy adopted by a school district under subsection (b)13
of this section shall provide, at a minimum, the following: 14
(1) A parent or guardian of a student affected by the material15
to be challenged or an employee of the school district may challenge the 16
appropriateness of material available in the school district's media center; 17
(2) The school district shall decide if material being18
challenged shall remain available throughout the challenge process; 19
(3) Before a person can file a challenge, the person shall20
request a conference through the principal's office with a licensed media 21
center employee; 22
(4) Before a conference under subdivision (c)(3) of this section23
occurs, the school district shall provide a copy of the following to a person 24
who requests a conference under subdivision (c)(3) of this section: 25
(A) The written policy adopted by a school district under26
subsection (b) of this section; and 27
(B) A form or other method by which a person may request a28
reconsideration of the appropriateness of the material being challenged; 29
(5) After the conference requested under subdivision (c)(3) of30
this section occurs, if the person who requested the conference wants to 31
formally challenge the appropriateness of the material that was the subject 32
of the conference, the person shall complete and submit the request for 33
reconsideration using the form or other method provided under subdivision 34
(c)(4)(B) of this section to challenge the material that was the subject of 35
the conference; 36
50
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(6)(A) In conducting a review of material being challenged, the 1
principal of the school district shall select a committee of licensed 2
personnel. 3
(B) The principal or his or her designee shall be a member4
of the committee and may serve as the chair of the committee established 5
under subdivision (c)(6)(A) of this section. 6
(C)At least one (1) member of the committee established7
under subdivision (c)(6)(A) of this section shall be a media specialist. 8
(D) The committee members who are not the principal or a9
media specialist shall be licensed personnel with curriculum knowledge 10
appropriate for the material being challenged and be representative of 11
diverse viewpoints; 12
(7)(A) The committee established under subdivision (c)(6)(A) of 13
this section shall determine if the material being challenged meets the 14
criteria of selection. 15
(B) Material being challenged:16
(i) Shall not be withdrawn solely for the viewpoints17
expressed within the material; and 18
(ii) Shall be reviewed in its entirety and shall not19
have selected portions taken out of context; 20
(8) The school district shall convene a meeting of the committee21
established under subdivision (c)(6)(A) of this section after allowing a 22
reasonable time for the committee members to adequately review the material 23
being challenged and the request submitted under subdivision (c)(5) of this 24
section by the person challenging the appropriateness of the material; 25
(9) The committee established under subdivision (c)(6)(A) of26
this section shall allow the person who submitted the request under 27
subdivision (c)(5) of this section to present his or her request to the 28
committee; 29
(10) After hearing from the person who submitted the request30
under subdivision (c)(5) of this section, the committee established under 31
subdivision (c)(6)(A) of this section shall meet to discuss the material 32
being challenged; 33
(11)(A) The committee established under subdivision (c)(6)(A) of 34
this section shall vote to determine whether the material being challenged 35
shall be relocated within the media center's collection to an area that is 36
51
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6 03-15-2023 15:57:07 JLL038
not accessible to minors under the age of eighteen (18) years. 1
(B) A member of the committee established under2
subdivision (c)(6)(A) of this section who votes with the majority under 3
subdivision (c)(11)(A) of this section shall write a summary of the reasons 4
for the majority's decision. 5
(C) Notice of the committee's decision under subdivision6
(c)(11)(A) of this section and the summary prepared under subdivision 7
(c)(11)(B) of this section shall be given by hand or by certified mail to the 8
person who submitted the request under subdivision (c)(5) of this section; 9
(12)(A) If the committee established under subdivision (c)(6)(A) 10
of this section decides not to relocate the material being challenged, the 11
person who submitted the request under subdivision (c)(5) of this section may 12
appeal the committee's decision to the board of directors for the school 13
district by filing a written appeal to the superintendent within five (5) 14
working days of the committee's decision or written receipt of the 15
committee's decision. 16
(B)(i) If a person appeals the decision of a committee 17
under this subdivision (c)(12), the superintendent shall present the material 18
being challenged, the request submitted by the person under subdivision 19
(c)(5) of this section, the committee's decision under subdivision (c)(11)(A) 20
of this section, and the summary prepared under subdivision (c)(11)(B) of 21
this section to the board of directors within fifteen (15) days of the 22
committee's decision. 23
(ii) In addition to the information required to be24
provided under subdivision (c)(12)(B)(i) of this section, the superintendent 25
may also include the administration's recommendation regarding the appeal 26
submitted under this subdivision (c)(12). 27
(C)(i) The members of the board of directors shall review 28
the information submitted to them under this subdivision (c)(12) and shall 29
make a decision on the appeal within thirty (30) days of receiving the 30
information. 31
(ii) The decision of a board of directors under32
subdivision (c)(12)(C)(i) of this section is final; and 33
(13) A meeting held regarding a challenge or an appeal submitted34
under a written policy adopted by a school district under subsection (b) of 35
this section shall be a public meeting and the records submitted and 36
52
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7 03-15-2023 15:57:07 JLL038
considered at a meeting shall be public records under the Freedom of 1
Information Act of 1967, § 25-19-101 et seq. 2
3
SECTION 5. Arkansas Code Title 13, Chapter 2, Subchapter 1, is amended 4
to add an additional section to read as follows: 5
13-2-106. Establishment of guidelines for selection, relocation, and6
retention of materials. 7
(a) Each county or municipal library shall have a written policy to8
establish guidelines for the selection, relocation, and retention of physical 9
materials that are available to the public. 10
(b) A county or municipal library shall have a written policy for11
addressing challenged material that is physically present in the library and 12
available to the public and meets the requirements stated in subsection (c) 13
of this section. 14
(c) A written policy adopted by a county or municipal library under15
subsection (b) of this section shall provide, at a minimum, the following: 16
(1) A person affected by the material to be challenged or an17
employee of the county or municipal library may challenge the appropriateness 18
of material available in the county or municipal library; 19
(2) The county or municipal library shall decide if material20
being challenged shall remain available throughout the challenge process; 21
(3) Before a person can file a challenge, the person shall22
request a meeting with the librarian of the county or municipal library; 23
(4) Before a meeting under subdivision (c)(3) of this section24
occurs, the county or municipal library shall provide a copy of the following 25
to a person who requests a meeting under subdivision (c)(3) of this section: 26
(A) The written policy adopted by the county or municipal27
library under subsection (b) of this section; and 28
(B) A form or other method by which a person may request a29
reconsideration of the appropriateness of the material being challenged; 30
(5) After the meeting requested under subdivision (c)(3) of this31
section occurs, if the person who requested the meeting wants to formally 32
challenge the appropriateness of the material that was the subject of the 33
meeting, the person shall complete and submit the request for reconsideration 34
using the form or other method provided under subdivision (c)(4)(B) of this 35
section to challenge the material that was the subject of the meeting; 36
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(6)(A) In conducting a review of material being challenged, the 1
librarian of the county or municipal library shall select a committee of 2
library personnel. 3
(B) The librarian or his or her designee shall be a member4
of the committee and may serve as the chair of the committee established 5
under subdivision (c)(6)(A) of this section. 6
(C) The committee members who are not the librarian shall7
have knowledge appropriate for the material being challenged and be 8
representative of diverse viewpoints; 9
(7)(A) The committee established under subdivision (c)(6)(A) of 10
this section shall determine if the material being challenged meets the 11
criteria of selection. 12
(B) Material being challenged:13
(i) Shall not be withdrawn solely for the viewpoints14
expressed within the material; and 15
(ii) Shall be reviewed in its entirety and shall not16
have selected portions taken out of context; 17
(8) The county or municipal library shall convene a meeting of18
the committee established under subdivision (c)(6)(A) of this section after 19
allowing a reasonable time for the committee members to adequately review the 20
material being challenged and the request submitted under subdivision (c)(5) 21
of this section by the person challenging the appropriateness of the 22
material; 23
(9) The committee established under subdivision (c)(6)(A) of24
this section shall allow the person who submitted the request under 25
subdivision (c)(5) of this section to present his or her request to the 26
committee; 27
(10) After hearing from the person who submitted the request28
under subdivision (c)(5) of this section, the committee established under 29
subdivision (c)(6)(A) of this section shall meet to discuss the material 30
being challenged; 31
(11)(A) The committee established under subdivision (c)(6)(A) of 32
this section shall vote to determine whether the material being challenged 33
shall be relocated within the library's collection to an area that is not 34
accessible to minors under the age of eighteen (18) years. 35
(B) A member of the committee established under36
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subdivision (c)(6)(A) of this section who votes with the majority under 1
subdivision (c)(11)(A) of this section shall write a summary of the reasons 2
for the majority's decision. 3
(C) Notice of the committee's decision under subdivision4
(c)(11)(A) of this section and the summary prepared under subdivision 5
(c)(11)(B) of this section shall be given by hand or by certified mail to the 6
person who submitted the request under subdivision (c)(5) of this section; 7
(12)(A) If the committee established under subdivision (c)(6)(A) 8
of this section decides not to relocate the material being challenged, the 9
person who submitted the request under subdivision (c)(5) of this section may 10
appeal the committee's decision to the governing body of the county or city 11
by filing a written appeal to the executive head of the governing body of the 12
county or city within five (5) working days of the committee's decision or 13
written receipt of the committee's decision. 14
(B)(i) If a person appeals the decision of a committee 15
under this subdivision (c)(12), the executive head of the county or city 16
shall present the material being challenged, the request submitted by the 17
person under subdivision (c)(5) of this section, the committee's decision 18
under subdivision (c)(11)(A) of this section, and the summary prepared under 19
subdivision (c)(11)(B) of this section to the governing body of the county or 20
city within fifteen (15) days of the committee's decision. 21
(ii) In addition to the information required to be22
provided under subdivision (c)(12)(B)(i) of this section, the executive head 23
of the county or city may also include his or her recommendation regarding 24
the appeal submitted under this subdivision (c)(12). 25
(C)(i) The members of the governing body of the county or 26
city shall review the information submitted to them under this subdivision 27
(c)(12) and shall make a decision on the appeal within thirty (30) days of 28
receiving the information. 29
(ii) The decision of the governing body of the30
county or city under subdivision (c)(12)(C)(i) of this section is final; and 31
(13) A meeting held regarding a challenge or an appeal submitted32
under a written policy adopted by a county or city library under subsection 33
(b) of this section shall be a public meeting and the records submitted and34
considered at a meeting shall be public records under the Freedom of 35
Information Act of 1967, § 25-19-101 et seq. 36
55
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10 03-15-2023 15:57:07 JLL038
(d) As used in this section:1
(1) "Executive head of the county or city" means:2
(A) For a county library, the executive head of the3
county; 4
(B) For a city library, the executive head of the city;5
and 6
(C) For a library that is funded by both a county and a7
city, the executive head of the county or city that provides the majority of 8
the funding for the library; and 9
(2) "Governing body of the county or city" means:10
(A) For a county library, the county;11
(B) For a city library, the city; and12
(C) For a library that is funded by both a county and a13
city, the county or city that provides the majority of the funding for the 14
library. 15
16
SECTION 6. Arkansas Code § 13-2-704 is amended to read as follows: 17
13-2-704. Disclosure permitted.18
(a)A library may disclose personally identifiable information19
concerning any patron to: 20
(1) The patron;21
(2) Any person with the informed, written consent of the patron;22
(3) A law enforcement agency or civil court, under a search23
warrant; or 24
(4) Any person, including without limitation the patron, who has25
received an automated telephone notification or other electronic 26
communication for overdue materials or reserve materials if the person making 27
the request can verify the telephone number or email address to which the 28
notice was sent. 29
(b) A library may disclose confidential library records to:30
(1) The patron; and31
(2) The parent or legal guardian of a patron who is younger than32
eighteen (18) years of age. 33
34
/s/D. Sullivan 35
APPROVED: 3/30/23 36
56
Stricken language would be deleted from and underlined language would be added to present law.
Act 504 of the Regular Session
*MLD010*03-14-2023 09:30:52 MLD010
State of Arkansas As Engrossed: H2/27/23 H3/14/23 1
94th General Assembly A Bill2
Regular Session, 2023 HOUSE BILL 1369 3
4
By: Representative S. Meeks 5
By: Senator J. English 6
7
For An Act To Be Entitled 8
AN ACT TO REQUIRE PUBLIC ENTITIES TO CREATE A POLICY 9
CONCERNING THE AUTHORIZED USE OF TECHNOLOGY RESOURCES 10
AND A CYBER SECURITY POLICY; TO AMEND THE DUTIES OF 11
THE STATE CYBER SECURITY OFFICE; AND FOR OTHER 12
PURPOSES. 13
14
15
Subtitle 16
TO REQUIRE PUBLIC ENTITIES TO CREATE A 17
POLICY CONCERNING THE AUTHORIZED USE OF 18
TECHNOLOGY RESOURCES AND A CYBER SECURITY 19
POLICY; AND TO AMEND THE DUTIES OF THE 20
STATE CYBER SECURITY OFFICE. 21
22
23
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 24
25
SECTION 1. Arkansas Code Title 25, Chapter 1, Subchapter 1, is amended 26
to add an additional section to read as follows: 27
25-1-126. Policy regarding use of technology resources and cyber28
security. 29
(a) As used in this section:30
(1) “Employee” means a person employed by a public entity;31
(2) “Public entity” means an instrumentality funded in whole or32
in part by taxpayer funds, including without limitation: 33
(A) The Department of Agriculture;34
(B) The Department of Commerce;35
(C) The Department of Corrections;36
57
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2 03-14-2023 09:30:52 MLD010
(D) The Department of Education;1
(E) The Department of Energy and Environment;2
(F) The Department of Finance and Administration;3
(G) The Department of Health;4
(H) The Department of Human Services;5
(I) The Department of Inspector General;6
(J) The Department of Labor and Licensing;7
(K) The Department of the Military;8
(L) The Department of Parks, Heritage, and Tourism;9
(M) The Department of Public Safety;10
(N) The Department of Transformation and Shared Services;11
(O) The Department of Veterans Affairs;12
(P) The office of a constitutional officer;13
(Q) A political subdivision of the state;14
(R) A public school district;15
(S) A public school district board of directors;16
(T) An open-enrollment public charter school;17
(U) An institution of higher education;18
(V) The State Highway Commission;19
(W) The Arkansas Department of Transportation; or20
(X) The Arkansas State Game and Fish Commission;21
(3) “State entity” means the:22
(A) Department of Agriculture;23
(B) Department of Commerce;24
(C) Department of Corrections;25
(D) Department of Education;26
(E) Department of Energy and Environment;27
(F) Department of Finance and Administration;28
(G) Department of Health;29
(H) Department of Human Services;30
(I) Department of Inspector General;31
(J) Department of Labor and Licensing;32
(K) Department of the Military;33
(L) Department of Parks, Heritage, and Tourism;34
(M) Department of Public Safety;35
(N) Department of Transformation and Shared Services;36
58
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3 03-14-2023 09:30:52 MLD010
(O) Department of Veterans Affairs;1
(P) State Highway Commission;2
(Q) Arkansas Department of Transportation;3
(R) Arkansas State Game and Fish Commission; and4
(S)An institution of higher education;5
(4) "State educational entity" means an entity with an6
educational purpose that is funded in whole or in part by taxpayer funds that 7
is, including without limitation: 8
(A) A public school district;9
(B) A public school district board of directors; and10
(C) An open-enrollment charter school; and11
(5) “Technology resources” means:12
(A) The machines, devices, and transmission facilities13
used in information processing, including computers, word processors, 14
terminals, telephones, cables, software, and related products; 15
(B) The devices used to process information through16
electronic capture, collection, storage, manipulation, transmission, 17
retrieval, and presentation of information in the form of data, text, voice, 18
or image and includes telecommunications and office automation functions; 19
(C) Any component related to information processing and20
wired and wireless telecommunications, including data processing and 21
telecommunications hardware, software, services, planning, personnel, 22
facilities, and training; 23
(D) The procedures, equipment, and software that are24
designed, built, operated, and maintained to collect, record, process, store, 25
retrieve, display, and transmit information, and the associated personnel, 26
including consultants and contractors; and 27
(E) All electronic mail accounts issued by a public28
entity. 29
(b) A public entity shall:30
(1) Create a technology resources policy that defines the31
authorized use of technology resources for the public entity; 32
(2)(A) Develop a cyber security policy for all technology 33
resources of the public entity based on the standards and guidelines set by 34
the State Cyber Security Office; 35
(B) Subdivision (b)(2)(A) shall not apply to political36
59
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4 03-14-2023 09:30:52 MLD010
subdivisions of the state; and 1
(3)(A) Develop a training program for all employees of the 2
public entity concerning the technology resources policy and cyber security 3
policy. 4
(B) A political subdivision of the state is not required5
to develop a training program under this section for a cyber security policy. 6
(c)(1) The technology resources policy for each state entity shall be 7
available to the public upon request. 8
(2) The Department of Education, in coordination with the State9
Cyber Security Office, shall: 10
(A) Develop technology resources policies that shall be11
used by each type of state educational institution; and 12
(B) Make the policies developed under subdivision13
(c)(2)(A) of this section available to the public upon request. 14
(d) Each technology resources policy shall include prohibitions on the15
use of a public entity’s technology resources, including without limitation 16
that a public entity’s technology resources shall not be used to: 17
(1) Express a personal political opinion to an elected official18
unless the opinion is: 19
(A) Within the scope of the employee's regular job duties;20
or 21
(B) Requested by an elected official or public entity;22
(2) Engage in lobbying an elected official on a personal opinion23
if the employee is not a registered lobbyist for the public entity; 24
(3) Engage in illegal activities or activities otherwise25
prohibited by federal law or state law; or 26
(4) Intentionally override or avoid the security and system27
integrity procedures of the public entity. 28
(e) A public entity shall create a disciplinary procedure for a29
violation of the public entity’s technology resources policy concerning 30
authorized use of technology resources. 31
(f)(1) Each state entity shall submit a cyber security policy for the 32
state entity for approval to the State Cyber Security Office by October 1 of 33
each even numbered year. 34
(2) The State Cyber Security Office shall establish a procedure35
to review and approve state entity cyber security policies. 36
60
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5 03-14-2023 09:30:52 MLD010
(3) The Department of Education shall:1
(A) Develop a cyber security policy that shall be used by2
each type of state educational institution; 3
(B) Submit the policies developed under subdivision4
(f)(3)(A) of this section for approval to the State Cyber Security Office by 5
October 1 of each even numbered year; and 6
(C) Coordinate with each state educational institution to7
implement the cyber security policy. 8
(g) A public entity, except for a political subdivision of the state,9
shall create a disciplinary procedure for a violation of the public entity’s 10
cyber security policy in consultation with the State Cyber Security Office 11
that establishes: 12
(1) A disciplinary procedure for a violation of a state entity’s13
cyber security policy; and 14
(2) The reporting procedure for suspected violations of the15
cyber security policy. 16
(h) All cyber security policies developed under this section shall not17
be deemed open public records under the Freedom of Information Act of 1967, § 18
25-19-101 et seq.19
(i) The disciplinary procedures under subsection (e) of this section20
shall not apply to employee communications made in compliance with the: 21
(1) Public Employees' Political Freedom Act of 1999, § 21-1-50122
et seq.; or 23
(2) Arkansas Whistle-Blower Act, § 21-1-601 et seq.24
25
/s/S. Meeks 26
27
28
APPROVED: 4/10/23 29
30
31
32
33
34
35
36
61
Stricken language would be deleted from and underlined language would be added to present law.
Act 612 of the Regular Session
*ANS115*03-07-2023 14:30:01 ANS115
State of Arkansas As Engrossed: S1/30/23 H2/9/23 H3/2/23 H3/7/23 1
94th General Assembly A Bill2
Regular Session, 2023 SENATE BILL 66 3
4
By: Senators Dees, J. Petty, J. Bryant 5
By: Representatives McAlindon, Bentley, K. Brown, C. Cooper, Crawford, Haak, Long, Lundstrum, 6
McGrew, Rose 7
8
For An Act To Be Entitled 9
AN ACT CONCERNING MATERIAL HARMFUL TO MINORS; TO 10
CREATE THE PROTECTION OF MINORS FROM DISTRIBUTION OF 11
HARMFUL MATERIAL ACT; TO ESTABLISH LIABILITY FOR THE 12
PUBLICATION OR DISTRIBUTION OF MATERIAL HARMFUL TO 13
MINORS ON THE INTERNET; TO IMPOSE DUTIES ON 14
PUBLISHERS AND DISTRIBUTORS OF MATERIAL HARMFUL TO 15
MINORS; TO REQUIRE REASONABLE AGE VERIFICATION; TO 16
PROVIDE FOR INDIVIDUAL RIGHTS OF ACTION; TO ALLOW FOR 17
ATTORNEY'S FEES, COURT COSTS, AND PUNITIVE DAMAGES; 18
AND FOR OTHER PURPOSES. 19
20
21
Subtitle 22
TO CREATE THE PROTECTION OF MINORS FROM 23
DISTRIBUTION OF HARMFUL MATERIAL ACT; TO 24
ESTABLISH LIABILITY FOR THE PUBLICATION 25
OR DISTRIBUTION OF MATERIAL HARMFUL TO 26
MINORS ON THE INTERNET; AND TO REQUIRE 27
REASONABLE AGE VERIFICATION. 28
29
30
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 31
32
SECTION 1. Arkansas Code Title 4, Chapter 88, is amended to add an 33
additional subchapter to read as follows: 34
35
Subchapter 11 — Protection of Minors from Distribution of Harmful Material 36
62
As Engrossed: S1/30/23 H2/9/23 H3/2/23 H3/7/23 SB66
2 03-07-2023 14:30:01 ANS115
Act 1
2
4-88-1101. Title.3
This subchapter shall be known and may be cited as the "Protection of 4
Minors from Distribution of Harmful Material Act". 5
6
4-88-1102. Legislative findings and intent.7
(a) The General Assembly finds that:8
(1) Pornography is creating a public health crisis and is a9
corroding influence on minors; 10
(2) Due to advances in technology, the widespread availability11
of the internet, and limited age verification requirements, minors are 12
exposed to pornography at too early of an age; 13
(3) Pornography contributes to the hyper-sexualization of14
minors; and 15
(4) Pornography may:16
(A) Lead to:17
(i) Low self-esteem;18
(ii) Body image disorders;19
(iii) An increase in problematic sexual activity at20
younger ages; 21
(iv) Increased desire among minors to engage in22
risky sexual behavior; and 23
(v) Difficulty in forming or maintaining positive,24
intimate relationships; 25
(B) Impact brain development and function;26
(C) Contribute to emotional and medical illnesses;27
(D) Shape deviant sexual arousal; and28
(E)Promote problematic or harmful sexual behaviors and29
addiction. 30
(b) It is the intent of the General Assembly to provide a civil remedy31
for damages against commercial entities that distribute material harmful to 32
minors. 33
34
4-88-1103. Definitions.35
As used in this subchapter: 36
63
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3 03-07-2023 14:30:01 ANS115
(1)(A) "Commercial entity" means a corporation, limited 1
liability company, partnership, limited partnership, sole proprietorship, or 2
other legally recognized entity. 3
(B) "Commercial entity" includes a third party vendor;4
(2) "Digitized identification card" means a data file available5
on a mobile device that has connectivity to the internet through a state-6
approved application that allows the mobile device to download the data file 7
from the Office of Driver Services that contains all of the data elements 8
visible on the face and back of a license or identification card and displays 9
the current status of the license or identification card, including valid, 10
expired, cancelled, suspended, revoked, active, or inactive; 11
(3) "Distribute" means to issue, sell, give, provide, deliver,12
transfer, transmute, circulate, or disseminate by any means; 13
(4) "Internet" means the international computer network of both14
federal and nonfederal interoperable packet switched data networks; 15
(5) "Material harmful to minors" means:16
(A) Any material that the average person, applying17
contemporary community standards, would find, taking the material as a whole 18
and with respect to minors, is designed to appeal to, or is designed to 19
pander to, prurient interest; 20
(B) Any of the following material that exploits, is21
devoted to, or principally consists of descriptions of actual, simulated, or 22
animated displays or depictions of any of the following, in a manner patently 23
offensive with respect to minors: 24
(i) Nipple of the female breast, pubic hair, anus,25
vulva, or genitals; 26
(ii) Touching, caressing, or fondling of nipples,27
breasts, buttocks, the anus, or genitals; or 28
(iii) Sexual intercourse, masturbation, sodomy,29
bestiality, oral copulation, flagellation, excretory functions, exhibitions 30
of a sexual act and any other sexual act; and 31
(C) The material taken as a whole lacks serious literary,32
artistic, political, and scientific value for minors; 33
(6) "Minor" means an individual under eighteen (18) years of34
age; 35
(7) "News-gathering organization" means:36
64
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4 03-07-2023 14:30:01 ANS115
(A) An employee of a newspaper, news publication, or news1
source, printed or published on an online or mobile platform, of current news 2
and public interest, while operating as an employee of a news-gathering 3
organization, who can provide documentation of the employment with the 4
newspaper, news publication, or news source; or 5
(B) An employee of a radio broadcast station, television6
broadcast station, cable television operator, or wire service while operating 7
as an employee of a news-gathering organization, who can provide 8
documentation of the employment; 9
(8) "Publish" means to communicate or make information available10
to another person or entity on a publicly available website; 11
(9) "Reasonable age verification" means to confirm that a person12
seeking to access published material that may have a substantial portion of 13
material that is harmful to minors is at least eighteen (18) years of age; 14
(10) "Substantial portion" means more than thirty-three and15
thirty-three hundredths percent (33.33%) of total material on a website which 16
meets the definition of material that is harmful to minors as defined by this 17
section; and 18
(11)(A) "Transactional data" means a sequence of information 19
that documents an exchange, agreement, or transfer between an individual, 20
commercial entity, or a third party used for the purpose of satisfying a 21
request or event. 22
(B) "Transactional data" includes without limitation23
records from mortgage, education, and employment entities. 24
25
4-88-1104. Reasonable age verification methods.26
(a) A commercial entity shall use a reasonable age verification method27
before allowing access to a website that contains a substantial portion of 28
material that is harmful to minors. 29
(b) Reasonable age verification methods under subsection (a) of this30
section include providing: 31
(1) A digitized identification card, including a digital copy32
of a driver's license under § 27-16-601 et seq.; 33
(2) Government-issued identification; or34
(3) Any commercially reasonable age verification method that35
holds an Identity Assurance Level 2 (IAL2). 36
65
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5 03-07-2023 14:30:01 ANS115
1
4-88-1105. Liability for publishers and distributors of material2
harmful to minors. 3
(a)(1) A commercial entity that knowingly and intentionally publishes 4
or distributes material that is harmful to minors on the internet from a 5
website that contains a substantial portion of material that is harmful to 6
minors is liable if the commercial entity fails to perform reasonable age 7
verification to verify the age of the individual attempting to access the 8
material. 9
(2) If a commercial entity or third party vendor performs a10
reasonable age verification, the commercial entity shall not retain any 11
identifying information of the individual after access to the material has 12
been granted. 13
(b) A commercial entity that violates this subchapter is liable to an14
individual for damages resulting from a minor accessing the material harmful 15
to minors, including court costs and reasonable attorney's fees as ordered by 16
the court. 17
(c) A commercial entity that is found to have knowingly retained18
identifying information of an individual after access to the material has 19
been granted is liable to the individual for damages resulting from retaining 20
the identifying information, including court costs and reasonable attorney's 21
fees as ordered by the court. 22
(d) This section does not:23
(1) Apply to a news or public interest broadcast, website video,24
report, or event; 25
(2) Affect the rights of a news-gathering organization; or26
(3) Apply to cloud service providers.27
(e) An internet service provider, or any of its affiliates or28
subsidiaries or search engines shall not violate this subchapter solely by 29
providing access or connection to or from a website or other information or 30
content on the internet or a facility, system, or network that is not under 31
that internet service provider's control, including transmission, 32
downloading, intermediate storage, access software, or other service that 33
provides access or connectivity, to the extent the internet service provider 34
is not responsible for the creation of the content or the communication that 35
constitutes material that is harmful to minors. 36
66
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6 03-07-2023 14:30:01 ANS115
1
/s/Dees 2
3
4
APPROVED: 4/11/23 5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
67
Stricken language would be deleted from and underlined language would be added to present law.
Act 619 of the Regular Session
*JLC017*03-29-2023 10:44:39 JLC017
State of Arkansas As Engrossed: S2/22/23 S2/28/23 S3/2/23 H3/29/23 1
94th General Assembly A Bill2
Regular Session, 2023 SENATE BILL 270 3
4
By: Senators J. Payton, Gilmore, Irvin, B. Johnson, M. Johnson, Stone, D. Wallace 5
By: Representative Crawford 6
7
For An Act To Be Entitled 8
AN ACT TO AMEND THE CRIMINAL OFFENSE OF SEXUAL 9
INDECENCY WITH A CHILD; AND FOR OTHER PURPOSES. 10
11
12
Subtitle 13
TO AMEND THE CRIMINAL OFFENSE OF SEXUAL 14
INDECENCY WITH A CHILD. 15
16
17
BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 18
19
SECTION 1. Arkansas Code § 5-1-109(a)(1)(E), concerning offenses for 20
which prosecution may commence at any time, is amended to read as follows: 21
(E) Sexual indecency with a child, § 5-14-110, if the22
offense is a felony; 23
24
SECTION 2. Arkansas Code § 5-4-703(a)(8), concerning an additional 25
fine for certain offenses committed against a child or in the presence of a 26
child, is amended to read as follows: 27
(8) Sexual indecency with a child, § 5-14-110, if the offense is28
a felony or Class A misdemeanor, indecent exposure, § 5-14-112, sexual 29
assault in the third degree, § 5-14-126, or sexual assault in the fourth 30
degree, § 5-14-127; 31
32
SECTION 3. Arkansas Code § 5-13-210(f)(2), concerning the offense of 33
introduction of a controlled substance into the body of another person, is 34
amended to read as follows: 35
(2) Engaging in any unlawful sexual act, as defined in § 5-14-36
68
As Engrossed: S2/22/23 S2/28/23 S3/2/23 H3/29/23 SB270
2 03-29-2023 10:44:39 JLC017
101 et seq., except for a misdemeanor violation of sexual indecency with a 1
child, § 5-14-110; 2
3
SECTION 4. Arkansas Code § 5-14-110(a), concerning the conduct that 4
constitutes the offense of sexual indecency with a child, is amended to add 5
an additional subdivision to read as follows: 6
(6)(A) Being eighteen (18) years of age or older, the person, 7
for the purpose of arousing or gratifying a sexual desire of himself or 8
herself or any other person, enters into or remains in a public changing 9
facility that is assigned to persons of the opposite sex while knowing a 10
minor of the opposite sex is present in the public changing facility. 11
(B) Subdivision (6)(A) of this section does not apply to a12
person entering into or remaining in a public changing facility: 13
(i) With a minor under seven (7) years of age if the14
person is the minor’s parent, guardian, or family member, or is otherwise 15
authorized to care for the minor; 16
(ii) For maintenance or inspection purposes if the17
person is authorized to conduct maintenance or inspection of the public 18
changing facility; 19
(iii) To render medical assistance;20
(iv) To accompany a person needing assistance when21
the actor is the parent, guardian, or family member, or is otherwise 22
authorized to care for the person needing assistance; 23
(v) To provide assistance in using the public24
changing facility; 25
(vi) If the public changing facility has been26
temporarily designated for use by persons of the same sex as the person 27
entering into or remaining in the public changing facility; or 28
(vii) Who is a certified law enforcement or29
corrections officer accompanying a person of the opposite sex in his or her 30
custody. 31
32
SECTION 5. Arkansas Code § 5-14-110(b), concerning the offense of 33
sexual indecency with a child, is amended to read as follows: 34
(b) Sexual indecency with a child is a:35
(1)Class D felony under subdivisions (a)(1)-(5) of this36
69
As Engrossed: S2/22/23 S2/28/23 S3/2/23 H3/29/23 SB270
3 03-29-2023 10:44:39 JLC017
section; and 1
(2) Class C misdemeanor under subdivision (a)(6) of this2
section. 3
SECTION 6. Arkansas Code § 5-14-110, concerning the offense of sexual 4
indecency with a child, is amended to add an additional subsection to read as 5
follows: 6
(c) As used in this section:7
(1) “Sex” means a person's immutable biological sex as8
objectively determined by anatomy and genetics existing at the time of birth; 9
and 10
(2)(A) “Public changing facility” means a public or private 11
facility that is held out as open to the public and designed to be used at a 12
time during which a person may be in a state of undress in the presence of 13
other persons. 14
(B) “Public changing facility” includes without limitation15
a restroom, bathroom, locker room, or shower room. 16
(C) “Public changing facility” does not include a private17
dressing area open to the public that is designed for changing into and out 18
of clothing that is for sale in a commercial establishment that engages in 19
the sale of clothing. 20
21
SECTION 7. Arkansas Code § 5-14-201(2), concerning the definitions to 22
be used in relation to medical records of a person charged with a sex crime, 23
is amended to read as follows: 24
(2) “Sex crime” means any offense described in § 5-14-101 et25
seq., except for a misdemeanor violation of sexual indecency with a child, § 26
5-14-110, or § 5-70-101 et seq.27
28
SECTION 8. Arkansas Code § 6-17-116(b)(2), concerning the definitions 29
to be used under The Arkansas School Children Protection Act, is amended to 30
read as follows: 31
(2) A “sexual offense” is one described in § 5-14-101 et seq.,32
except for a misdemeanor violation of sexual indecency with a child, § 5-14-33
110. 34
35
SECTION 9. Arkansas Code § 6-17-410(c)(14), concerning a disqualifying 36
70
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4 03-29-2023 10:44:39 JLC017
offense for licensure to be a teacher, is amended to read as follows: 1
(14) Sexual indecency with a child as prohibited in § 5-14-110,2
if a the offense is a felony; 3
4
SECTION 10. Arkansas Code § 6-17-414(b)(15), concerning a 5
disqualifying offense for employment of nonlicensed personnel of an 6
educational entity, is amended to read as follows: 7
(15) Sexual indecency with a child as prohibited in § 5-14-110,8
if the offense is a felony; 9
10
SECTION 11. Arkansas Code § 9-28-409(e)(3)(ZZ), concerning offenses 11
that disqualify a person from having direct and unsupervised contact with a 12
child in the care of a child welfare agency, is amended to read as follows: 13
(ZZ) Sexual offenses, § 5-14-101 et seq., except for a 14
misdemeanor violation of sexual indecency with a child, § 5-14-110; 15
16
SECTION 12. Arkansas Code § 12-12-104(f)(2)(B), concerning the 17
definition of "sex offense" as used in the retention and disposition of 18
physical evidence in sex offense prosecutions, is amended to read as follows: 19
(B) Sexual indecency with a child, § 5-14-110, if the20
offense is a felony; 21
22
SECTION 13. Arkansas Code § 12-12-401(8), concerning the definitions 23
to be used in medical-legal examinations that are conducted during the 24
investigation and reporting of a sexual assault, is amended to read as 25
follows: 26
(8) “Victim” means any person who has been a victim of any27
alleged sexual assault or incest as defined by § 5-14-101 et seq., except for 28
a misdemeanor violation of sexual indecency with a child, § 5-14-110, and § 29
5-26-202.30
31
SECTION 14. Arkansas Code § 12-12-903(13)(A)(i)(b), concerning the 32
definition of "sex offense" under the Sex Offender Registration Act of 1997, 33
is amended to read as follows: 34
(b) Sexual indecency with a child, § 5-14-110,35
if the offense is a felony; 36
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5 03-29-2023 10:44:39 JLC017
1
SECTION 15. Arkansas Code § 12-12-1103(9), concerning the definitions 2
to be used under the State Convicted Offender DNA Data Base Act, is amended 3
to read as follows: 4
(9)(A) “Qualifying offense” means any felony offense as defined 5
in the Arkansas Criminal Code or a sexual offense classified as a misdemeanor 6
as defined by the Arkansas Criminal Code or a repeat offense as defined in 7
this section; and. 8
(B) “Qualifying offense” does not include a misdemeanor9
violation of sexual indecency with a child, § 5-14-110; and 10
11
SECTION 16. Arkansas Code § 16-42-101(b), concerning the admissibility 12
of evidence of a victim's prior sexual conduct, is amended to read as 13
follows: 14
(b)In a criminal prosecution under § 5-14-101 et seq., except for a15
misdemeanor violation of sexual indecency with a child, § 5-14-110, the Human 16
Trafficking Act of 2013, § 5-18-101 et seq., or § 5-26-202, or for criminal 17
attempt to commit, criminal solicitation to commit, or criminal conspiracy to 18
commit an offense defined in any of those sections, opinion evidence, 19
reputation evidence, or evidence of specific instances of the victim's prior 20
sexual conduct with the defendant or any other person, evidence of a victim's 21
prior allegations of sexual conduct with the defendant or any other person, 22
evidence of a person's prior sexual conduct when the person was a victim of 23
human trafficking, which allegations the victim asserts to be true, or 24
evidence offered by the defendant concerning prior allegations of sexual 25
conduct by the victim with the defendant or any other person if the victim 26
denies making the allegations is not admissible by the defendant, either 27
through direct examination of any defense witness or through cross-28
examination of the victim or other prosecution witness, to attack the 29
credibility of the victim, to prove consent or any other defense, or for any 30
other purpose. 31
32
SECTION 17. Arkansas Code § 16-82-101(b)(1)(A), concerning the testing 33
for human immunodeficiency virus for a conviction of a sexual offense, is 34
amended to read as follows: 35
(b)(1)(A) A person arrested and charged with violating § 5-14-103, § 36
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5-14-110, if the offense is a felony, §§ 5-14-124 — 5-14-127, § 5-26-202, or 1
§ 5-70-102 may be required by the court having jurisdiction of the criminal2
prosecution, upon a finding of reasonable cause to believe that the person3
committed the offense and subject to constitutional limitations, to be tested4
for the presence of human immunodeficiency virus (HIV) or an antibody to5
human immunodeficiency virus (HIV) unless the court determines that testing6
the defendant would be inappropriate and documents the reasons for that7
determination in the court record.8
9
SECTION 18. Arkansas Code § 16-90-1101(6)(B), concerning the 10
definition of "sex offense" used in relation to the rights of crime victims, 11
is amended to read as follows: 12
(B) Sexual indecency with a child, § 5-14-110, if the13
offense is a felony; 14
15
SECTION 19. Arkansas Code § 16-93-305(a), concerning probation for a 16
first time offender, is amended to read as follows: 17
(a) If a person enters a plea of guilty or nolo contendere to or is18
found guilty of a sexual offense under § 5-14-101 et seq., except for a 19
misdemeanor violation of sexual indecency with a child, § 5-14-110, or 20
incest, § 5-26-202, perpetrated against a minor and is otherwise eligible for 21
probation, the person is prohibited as a condition of his or her probation 22
from residing in a residence with any minor unless the court makes a specific 23
finding that the person poses no danger to a minor residing in the residence. 24
25
SECTION 20. Arkansas Code § 16-93-314(b)(2)(A), concerning the 26
exceptions to the law authorizing the discharge of probation, is amended to 27
read as follows: 28
(A) The person applying for discharge has been convicted29
of a sexual offense as defined by § 5-14-101 et seq., unless the offense was 30
a misdemeanor violation of sexual indecency with a child, § 5-14-110; and 31
32
SECTION 21. Arkansas Code § 17-3-102(a)(16), concerning offenses that 33
disqualify a person from receiving or holding a license issued by a licensing 34
entity, is amended to read as follows: 35
(16) Sexual indecency with a child as prohibited in § 5-14-110,36
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if the offense is a felony; 1
2
SECTION 22. Arkansas Code § 17-14-203(12)(C)(i)(i), concerning factors 3
that call into question an applicant's fitness for registration, licensure, 4
or certification by the Arkansas Appraiser Licensing and Certification Board 5
and the conviction of certain offenses within the previous five (5) years, is 6
amended to read as follows: 7
(i) A sexually related crime or act under § 5-8
14-101 et seq., except for a misdemeanor violation of sexual indecency with a9
child, § 5-14-110;10
11
SECTION 23. Arkansas Code § 18-16-112(a)(4)(A)(ii), concerning the 12
definition of "sex crime" used in relation to landlord and tenant law and 13
protections for victims of domestic abuse, is amended to read as follows: 14
(ii) Sexual indecency with a child, § 5-14-110, if15
the offense is a felony; 16
17
SECTION 24. Arkansas Code § 20-13-1106(a)(1)(O), concerning a 18
disqualifying offense for certification or recertification by the Division of 19
Emergency Medical Services, is amended to read as follows: 20
(O) Sexual indecency with a child as prohibited in § 5-14-21
110, if the offense is a felony; 22
23
SECTION 25. Arkansas Code § 20-16-2402(9), concerning the definitions 24
contained in the Every Mom Matters Act related to reproductive health, is 25
amended to read as follows: 26
(9) "Sexual assault" means an act or offense described in § 5-27
14-101 et seq., except for a misdemeanor violation of sexual indecency with a28
child, § 5-14-110.29
30
SECTION 26. Arkansas Code § 20-38-105(b)(16), concerning 31
disqualification from employment in certain health related professions, is 32
amended to read as follows: 33
(16) Any sexual offense, § 5-14-101 et seq., except for a34
misdemeanor violation of sexual indecency with a child, § 5-14-110; 35
36
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SECTION 27. Arkansas Code § 21-15-102(f)(15), concerning a 1
disqualifying offense for employment with a state agency in a position 2
involving direct contact with children and individuals with a disability, is 3
amended to read as follows: 4
(15) Sexual indecency with a child, as prohibited in § 5-14-110,5
if the offense is a felony; 6
7
SECTION 28. Arkansas Code § 21-15-103(g)(15), concerning offenses 8
requiring discharge from employment with a state agency for certain 9
positions, is amended to read as follows: 10
(15) Sexual indecency with a child, as prohibited in § 5-14-110,11
if the offense is a felony; 12
13
SECTION 29. Arkansas Code § 21-15-104(c)(8), concerning offenses for 14
which a waiver of exclusion or discharge requirement for persons in 15
designated positions is prohibited, is amended to read as follows: 16
(8) Sexual indecency with a child, § 5-14-110, if the offense is17
a felony; 18
19
SECTION 30. Arkansas Code § 25-1-112, is amended to read as follows: 20
25-1-112. Sexual offenses screened in criminal background checks.21
Whenever a criminal background check is performed on a person under the22
provisions of any criminal background check requirement contained in this 23
Code for employment, licensure, or any other purpose, the person may be 24
disqualified for employment, licensure, or any other purpose for which the 25
background check was conducted if it is determined that the person committed 26
a violation of any sexual offense formerly proscribed under §§ 5-14-101 — 5-27
14-103, 5-14-104 — 5-14-109 [repealed], 5-14-110, if the offense is a felony,28
5-14-111 — 5-14-112, 5-14-113 — 5-14-119 [reserved], 5-14-120 — 5-14-12129
[repealed], and 5-14-122 — 5-14-127, that is substantially equivalent to any30
sexual offense presently listed in §§ 5-14-101 — 5-14-103, 5-14-104 — 5-14-31
109 [repealed], 5-14-110, if the offense is a felony, 5-14-111 — 5-14-112, 5-32
14-113 — 5-14-119 [reserved], 5-14-120 — 5-14-121 [repealed], and 5-14-122 —33
5-14-127, and is an offense screened for in a criminal background check.34
35
APPROVED: 4/11/23 36
75
Budgeted Item?
Does item have a cost?
Budget Adjustment Attached?
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
-$
-$
No
No 27,293.00$
(243,000.00)$ Budget Review
N/A for Non-Agenda Item
Yes
-$
270,293.00$
Must Attach Completed Budget Adjustment!
Comments:
Previous Resolution #
Approval Date:Original Contract Number:
Tamika Ball Finance & Accounting Department
Division / Department
4/7/2023
Submitted Date
Various
Department
Budget Impact:
60006 - Growing Fayetteville: Catalyzing Resilient
Local Food Systems and Innovative Urban
Agricultural Partnership planning project
Fund
Various5XXX
Account Number
Project Number & Title
Fayetteville Public Library Staff Review Form
2023-4002
4/18/2023
Library Board of Trustees Meeting Date - Agenda Item Only
Accept the grant funding from USDA NRCS and apprroval of a 2023 budget adjustment in the amount of $296,450. Funds
will be used for the purpose of the planning grant titled Growing Fayetteville: Catalyzing Resilient Local Food Systems and
Innovative Urban Agricultural Partnership Planning.
Action Recommendation:
Submitted By
76
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NRCS-ADS-093
U.S. Department of Agriculture
Natural Resources Conservation Service
NOTICE OF GRANT AND AGREEMENT AWARD
1. Award Identifying Number
NR233A750005G017
2. Amendment Number 3. Award /Project Period
Date of final signature
- 12/31/2023
4. Type of award instrument:
Grant Agreement
5. Agency (Name and Address)
USDA NRCS, Urban Agriculture and Innovation Production
c/o FPAC-BC Grants and Agreements Division
1400 Independence Ave SW, Room 3236
Washington, DC 20250
Direct all correspondence to FPAC.BC.GAD@usda.gov
6. Recipient Organization (Name and Address)
FAYETTEVILLE PUBLIC LIBRARY FOUNDAT ION
401 W MOUNTAIN ST
FAYETTEVILLE AR 72701-5819
UEI Number / DUNS Number: RCJCDQA2VR25 / 606598501
EIN:
7. NRCS Program Contact
Name: SHARONTE WILLIAMS
Phone: (202) 981-1653
Email: Sharonte.
williams@usda.gov
8.NRCS Administrative
Contact
Name: Dalon Hardgraves
Phone: (202) 720-0922
Email:
dalon.hardgraves@usda.gov
9. Recipient Program
Contact
Name: Melissa Terry
Phone: 479-582-1445
Email: mat023@uark.edu
10. Recipient Administrative
Contact
Name: Tamika Ball
Phone: 479-856-7000
Email: tball@faylib.org
11. CFDA
10.935
12. Authority
7 USC 6923
13. Type of Action
New Agreement
14. Program Director
Name: Sam Palmer
Phone: 479-856-7000
Email: spalmer@faylib.org
15. Project Title/ Description: Growing Fayetteville: Catalyzing Resilient Local Food Systems and Innovative Urban Agricultural
Partnership planning project.
16. Entity Type:
17. Select Funding Type
Select funding type:Federal Non-Federal
Original funds total $296,450.00 $0.00
Additional funds total $0.00 $0.00
Grand total $296,450.00 $0.00
18. Approved Budget
77
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Personnel $0.00
Travel $0.00
Supplies $0.00
Construction $0.00
Total Direct Cost $296,450.00
Fringe Benefits $0.00
Equipment $0.00
Contractual $0.00
Other $296,450.00
Total Indirect Cost $0.00
Total Non-Federal Funds $0.00
Total Federal Funds Awarded $296,450.00
Total Approved Budget $296,450.00
This agreement is subject to applicable USDA NRCS statutory provisions and Financial Assistance Regulations. In accepting this
award or amendment and any payments made pursuant thereto, the undersigned represents that he or she is duly authorized to
act on behalf of the awardee organization, agrees that the award is subject to the applicable provisions of this agreement (and all
attachments), and agrees that acceptance of any payments constitutes an agreement by the payee that the amounts, if any,
found by NRCS to have been overpaid, will be refunded or credited in full to NRCS.
Name and Title of Authorized
Government Representative Signature Date
Name and Title of Authorized
Recipient Representative Signature Date
NONDISCRIMINATION STATEMENT
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin,
age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political
beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply
to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print,
audiotape, etc.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination write to
USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW., Washington, DC 20250-9410 or call (800) 795-3272 (voice) or (202)
720-6382 (TDD). USDA is an equal opportunity provider and employer.
PRIVACY ACT STATEMENT
The above statements are made in accordance with the Privacy Act of 1974 (5 U.S.C. Section 522a).
LOUIS ASPEY
Associate Chief
DAVID JOHNSON
Executive Director
03.07.2023
78
Page 3 of 8
Statement of Work
The purpose of this agreement, between the U.S. Department of Agriculture, Natural Resources Conservation Service
(NRCS) and Fayetteville Public Library Foundation (Recipient), is a Planning Project entitled Growing Fayetteville:
Catalyzing Resilient Local Food Systems and Innovative Urban Agricultural Partnership:
1) The Recipient is an ideal convener and facilitator of increasing urban agriculture community engagement strategies.
The Recipient is actively involved in community food security issues through their very popular “Books and Bites”
nutrition education program and partnership with USDA/Fayetteville Public Schools as an official Seamless Summer
Meals location.
2) Fayetteville has one of the highest rates of childhood food insecurity rates in Arkansas at 28%. In the 2013-2014 and
2014-2015 school years, 41% of Fayetteville school children qualified for free and reduced lunch programs (Arkansas
Dept of Education, 2015), with child poverty rates registering at 44% and 55%, respectively. Food insecurity has been a
challenge for the Recipient’s local community for some time and it has increased dramatically with the COVID pandemic
and compounded economic hardships for many families.
3) The proposal seeks to catalyze the Recipient’s strong local, county, and state partnerships to initiate an urban
agricultural consortium of public institutions, farmers, and community leaders who will work together in planning a robust
local food system within a resiliency policy framework that builds upon existing resources in an innovative approach to
strengthening the local food system’s production capacity and expanding access to healthy food resources.
Purpose
Project Goal 1: Policy and Local Food System Resiliency Analysis
Objective: Evaluate Fayetteville and Regional Food Systems Resiliency.
The University of Arkansas Community Design Center will work with the UA Resiliency Center and the City of
Fayetteville to prepare a Fayetteville Food City 2.0 (FFC 2.0) policy assessment structured around urban food resiliency
and its integration of demographics, city, and food as a complex adaptive system.
Objective: Identify Barriers for Improving Food Systems Resiliency.
The fragility of the food supply system is the product of active and passive elements of the food supply chain. Building
resiliency will require interventions that reduce fragility. This analysis will include mapping production potential, analyzing
economic viability of production, and assessing potential productivity of the region. Reconstitution of this missing middle
scale of agricultural processing and distribution infrastructure—once present in communities before the rise of monopoly
grocer supply chains—will incent farm starts in a state where the average age of a farmer is 57.
Project Goal 2: Infrastructure Assessments to identify missing pieces, & pilot solution strategies
If the community is going to increase and innovate its capacity for urban agricultural production, processing, and
distribution, it needs to better understand its existing infrastructure and facility needs.
Objective: Feasibility studies for missing middle infrastructure are critical for public and community institutions in the
context of engaging the community and in putting real numbers behind system-level concepts. There are challenges in
designing a kitchen for flexible uses along with constraints imposed by the primary designated uses for the kitchen.
Project Goal 3: Urban Ag Innovation and Nutrition Education Through Community Engagement
Increasing access to healthy food without facilitating how that access is going to reach the intended audience is
sometimes referred to as a “Food Mirage”, wherein some residents may have access to local healthy food retail options,
but those resources are financially out of reach.
Objective: Expand on existing survey of the Recipient’s staff, conducted by Meyer, Scherer & Rockcastle, Ltd./Library
Planning Associates, several tangible incubator ideas were submitted by staff regarding their thoughts and specific ideas
relating to culinary and urban ag literacy as a formal programming initiative of the FPL expansion.
Objective: Engage with institutional partners to leverage interdisciplinary/interagency planning that increases knowledge
of food and agricultural disciplines such as nutrition, science, technology, engineering, and mathematics to develop and
implement programs that create future leaders, farmers, gardeners, and entrepreneurs in agriculture and innovative
production.
The primary goal of this project is to catalyze the Recipient’s strong local, county, and state partnerships to initiate an
Objectives
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urban agricultural consortium of public institutions, farmers, and community leaders who will work together in planning a
robust local food system within a resiliency policy framework that builds upon existing resources in an innovative
approach to strengthening the local food system’s production capacity and expanding access to healthy food resources.
The official budget described in this Budget Narrative will be considered the total budget as last approved by the Federal
awarding agency for this award.
Amounts included in this budget narrative are estimates. Reimbursement or advance liquidations will be based on actual
expenditures, not to exceed the amount obligated.
TOTAL BUDGET $ 296,450.00
TOTAL FEDERAL FUNDS $ 296,450.00
PERSONNEL $57,000
FPL Urban Agriculture Innovation Grant Closed Loop Food Program Coordinator - facilitate collaborative planning
partnerships development and coordinate all planning grant deliverables.
40 hours/week x 12 months planning grant period, $57,000
FRINGE BENEFITS $4468.80
FPL Urban Agriculture Innovation Grant Program Coordinator $57,000 X 7.84%
TRAVEL $4,105.75
ReFed Food Systems Conference in St. Louis, Missouri. Objective: Urban food systems peer networking, knowledge
transfer, resource sharing, and breakout sessions.
5 registrations at $450 each $2,250.00
5 rooms at conference hotel @ $189 each $ 945.00
Travel @ 364.3 miles @ 62.50/mile x 5 $ 910.75
Total $4,105.75
EQUIPMENT $8,717.99
Purchase of pre-owned motorized garden cart $8,717.99
The garden cart is to help us move garden materials (straw bales, soil, compost) for our pilot garden program to the
proposed garden site and for hauling supplies for our culinary literacy community engagement events. The average price
for a pre-owned model ranges anywhere from $7-11k and so we would look for one that is closest to the budgeted
amount.
SUPPLIES $25,000
Note: As this is a planning grant, anticipated supplies costs are estimates and will be supported by receipts as we move
through quarterly reimbursement reporting submission requirements.
Pilot demonstration garden materials (straw bales, soil, compost, signage)$7,500
Tools (youth gardening tools, standard gardening tools, watering cans, etc.)$ 7,500
Local food procurement pilot for nutrition programs $ 5,000
Meeting supplies $ 5,000
Total $25,000
CONTRACTUAL $171,000
University of Arkansas Community Design Center: Local Food Policy System Analysis and FPL Urban Agriculture
Teaching Garden Master Planning – Research and publication of Food City Scenario 2.0 Policy Analysis that identifies
barriers to and opportunities for Improving local urban food systems resiliency, and development of prototype agrihood
master design plan options for the Fayetteville Public Library that integrates intensive small-plot teaching gardens, native
plants and trees, and urban agriculture educational signage at the Fayetteville Public Library, a public institution within a
mixed income, multifamily neighborhood.
$ 57,000
TriCycle Farms: Urban Agriculture Innovation Specialist – Responsible for increasing on farm production outputs,
facilitating low-income CSA initiative, supporting food waste reduction/food recovery programs, and assisting with urban
agricultural workshops. $ 57,000
Budget Narrative
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Mount Sequoyah Center: Urban Agriculture Farm Production Restoration Horticulturist - Responsible for designing and
installing pilot restoration production garden, designing a master plan for 35 campus that includes native food producing
trees, shrubs and bushes, designing & installing a pilot closed loop, climate smart food waste composting system.
$57,000
Note: As a planning grant, the base calculations for these contracts are derived from programmatic support cost centers
within each entity as representative diversity, equity, and inclusion parity.
CONSTRUCTION $ 0.00 (Recipient does not anticipate incurring costs in this area for this Project.)
OTHER $ 0.00 (Recipient does not anticipate incurring costs in this area for this Project.)
TOTAL DIRECT COSTS $270,292.54
INDIRECT COSTS @ de minimIs 10%$ 26,157.46
TOTAL GRANT AMOUNT $296,450.00
Recipient has elected to use the de minimis indirect cost rate.
When equipment is purchased with Federal funds it must be used until no longer needed as described in the General
Terms and Conditions and 2 CFR 200. If the residual value of the equipment is $5,000 or more at the time it is no longer
needed, the recipient must request disposition instructions. The disposition instructions may direct the recipient to: 1)
sell the equipment and return a proportionate share of the proceeds to the Federal agency; 2) transfer title to another
eligible entity identified by the Federal agency; or 3) keep the equipment if desired and compensate the Federal agency
for its proportionate share of the value.
If inconsistencies arise between the language in this Statement of Work (SOW) and the General Terms and Conditions
attached to the agreement, the language in this SOW takes precedence.
NRCS RESPONSIBILITIES
1) Coordinate with the Program Director the technical assistance necessary to complete deliverables.
2) Review all pre-published draft material developed to ensure it complies with USDA visual standards and regulations.
3) Conduct ad-doc meetings (via electronic, phone or in-person field visit) to discuss the progress of the agreement.
RECIPIENT RESPONSIBILITIES
4) Follow methodology and evaluation plan established in the project narrative and inform the Program Manager any
changes.
5) Work collaboratively with the City of Fayetteville, Tri Cycle Farms, Mount Sequoyah Center, Growing Fayetteville
Planning Committee, Arkansas Children’s Hospital Research Institute (ACHRI), University of Arkansas Medical Sciences
(UAMS), Arkansas Center for Obesity Prevention (ARCOP), Washington County Farm Service Administration & Soil
Conservation Service, UA Extension Service, University of Arkansas Community Design Resiliency Center, AR
Department of Agriculture, Fayetteville Housing Authority, Fayetteville Public Schools, Northwest Arkansas Community
College, Brightwater Culinary Institute, University of Arkansas Center for Farms and Food (CAFF), Apple Seeds, Inc.,
and UA Extension Service (Master Gardeners /SNAP-Ed).
6) Review available material from the USDA in regard of the USDA general style and message layouts and follow the
USDA civil right policy in accordance with USDA Departmental Regulation 4300-3, Equal Opportunity (EO) Public
Notification Policy, and Section 7, in which all will comply with the usage of the USDA Non-discrimination Statement.
7) Perform the work and produce the deliverables as outlined in this Statement of Work.
8) Conduct all activities and program provision under this agreement in compliance with all applicable federal civil right
laws, rules, regulations, and policies.
9) Ensure no member of or delegate to Congress or Resident Commissioner shall be admitted to any share or part of
this agreement or to any benefit that may arise there from.
10) Comply with the applicable version of the General Terms and Conditions.
11) Submit reports and payment requests to the ezFedGrants system or the Farm Production and Conservation (FPAC)
Grants and Agreements Division via email to FPAC.BC.GAD@usda.gov as outlined in the applicable version of the
General Terms and Conditions. Limit advance payment requests to immediate cash needs (30 days). Reporting
frequency is as follows:
Performance reports: Annual
Responsibilities of the Parties:
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SF425 Financial Reports: Annual. If advance payments are requested, the financial report frequency is quarterly.
1. Outcome: FFC 2.0 Report. FFC 2.0 will expand upon the University of Arkansas’ Fayetteville 2030: Food City
Scenario (2013), a high-concept scenario planning study funded by the Clinton Global Initiative and the American
Institute of Architects to envision the planning and policy possibilities of a municipal-based urban food system. The food
city scenario plan pivoted awareness of food production from an unplanned rural concern to one of urban health and
prosperity. Now, using analytical tools in resiliency, FFC 2.0 will extend local partnerships forged since 2013 to study
feasibility in implementing a portfolio of short food supply chain services and other wrap-around services to support local
growers. This study will begin in the 1st quarter, convening of collaborative research partners will occur in the 2nd
quarter, draft of the study will be distributed to collaborative partners for peer review in the 3rd quarter, and the final
report will be produced in the 4th quarter.
2. Outcome: Infrastructural recommendations outlined in FFC 2.0 will support the goal to enhance system-wide
redundancies, linkages, and circular economies among unique but isolated food production assets in a city with high
food insecurity. These recommendations will be components of the study to be published in the 4th quarter and will
include the following three elements:
1. Resiliency analysis examining demographics-city-food as a complex adaptive system through framing mechanisms
including systemic food insecurity, economic underdevelopment,
inequality, local chronic stressors, and emergency preparedness in Fayetteville’s local food supply chain.
2. Feasibility study to create a municipal food innovation district, modulated to include components such as identifying
community food micro-hubs for the processing and distribution of
small grower product, food waste recovery facilities, composting campus to enhance local soil health, and
incubator facilities for prospective food businesses emerging from the Food
Innovation Center at the University of Arkansas’ Experiment Station.
3. Development of a prototype “agrihood” for the Recipient that integrates growing landscapes (intensive small-
plot teaching gardens, native plants and trees food forest, micro-orchard,
food forest, orchard, greenhouses, etc.) at a public institution within a multifamily neighborhood.
3. Outcome: The Recipient recently opened a commercial kitchen with 16 teaching stations that they use for their
partnership with the Fayetteville Public Schools and Brightwater Culinary institute in their accredited high school culinary
education program (associate degree). In the last 12 months, they have also opened their 641 Deli, which offers $1
healthy menu items (locally sourced beans and rice) and other locally sourced items as available. The Recipient would
like to expand their current partnership with the Fayetteville Farmers Market to serve as a “seconds” market where
farmers can bring their unsold produce to the FPL, and where the Recipient will work with them to purchase their unsold
items in bulk for use in the Deli and/or in-house catered events. The FPL Closed Loop Food Program Coordinator will
facilitate a small bulk purchasing pilot study to help the Recipient better understand how to balance these uses with
culinary education programming during library hours for library patrons (following the Library of Philadelphia model) as
well as the potential for food businesses & farmers to use the space for value-added production purposes. This study will
be conducted in the 1st quarter, bulk purchasing pilot will launch in the 2nd quarter, evaluation of the pilot will be in the
3rd quarter, and recommendations for next steps in report form will be produced in the 4th quarter.
4. Outcome: Increase opportunities for new/beginning farmers to improve how food is grown, distributed, and marketed
within Fayetteville’s Opportunity Zones, which also correspond with the Recipient’s target audience who have been
identified by the USDA Food Access Research Atlas as having limited access to healthy, fresh food choices. To that
end, the Recipient proposes to pilot three full time urban food system positions:
●FPL Urban Agriculture Innovation Grant Closed Loop Food Program Coordinator - Recipient
●Heritage and Native Plant Horticulturalist - Mount Sequoyah Center
●Urban Farm Coordinator - TriCycle Farms
These positions will enable each of these primary program partners to coordinate with each other while also cultivating
systems inside their organizations that deepen and expand each location’s capacity to serve as an urban agriculture
teaching site and micro-hub for processing/distribution. Each of these positions will be on-boarded in the 1st quarter and
will submit quarterly progress reports to the recipient and summarized by the Coordinator in a final report at the end of
the planning grant period.
5. Outcome: Feasibility study (no construction) for urban agriculture demonstration site planning for 1.3 acres at the
Recipient’s site. This feasibility study will identify opportunities to maximize the utility functions of currently un-
programmed land on the Recipient’s campus, with a focus in the planning phase on demonstrating a high yield ½ acre
teaching garden, whose agricultural products can be used in the Recipient’s kitchen, deli, and/or healthy cooking
classes. This study will begin in the 1st quarter, convening of collaborative research partners will occur in the 2nd
Expected Accomplishments and Deliverables
82
Page 7 of 8
quarter, draft of the study will be distributed to collaborative partners for peer review in the 3rd quarter, with community
engagement process for potential design feedback in the 4th quarter.
6. Outcome: This grant will catalyze a planning process with the Recipient’s staff, the project advisory group, the
Growing Fayetteville Advisory Group, and community members to create prioritized implementation timeline with 3, 5, &
10-year goals based on this initial feedback from the Recipient’s staff. The future implementation planning process will
begin in the 1st quarter, convening of collaborative partners will occur in the 2nd quarter, draft of the recommendations
will be distributed to collaborative partners for peer review in the 3rd quarter, and the final report will be produced in the
4th quarter.
7. Outcome: Cultivate a working partnership between the Recipient, Tri Cycle Farms, and the Mount Sequoyah Center to
pilot plot-intensive vegetable gardens, native pollinators, and food
forests/micro-orchards at each location respectively. Each of these positions will be on-boarded in the 1st quarter and
will submit quarterly progress reports to the recipient and summarized by the Coordinator in a final report at the end of
the planning grant period.
8. Outcome: Partner with public health research members of the Growing Fayetteville advisory team, including the
UAMS Healthy Food Access Community of Practice Coalition, to evaluate methodology and design a plan for measuring
the efficacy of potential healthy food access interventions in the context of social determinants of health and urban
agriculture. This study will begin in the 2nd quarter, convening of collaborative research partners will occur in the 3rd
quarter, draft of the study will be distributed to collaborative partners for peer review in the 4th quarter and then
published within the 1 year planning grant final report.
See the Responsibilities of the Parties section for required resources, if applicable.
Resources Required
See the Expected Accomplishments and Deliverables section for milestones.
Milestones
83
Page 8 of 8
GENERAL TERMS AND CONDITIONS
Please reference the below link(s) for the General Terms and Conditions pertaining to this award:
https://www.fpacbc.usda.gov/about/grants-and-agreements/award-terms-and-conditions/index.html
84
Resolution
A RESOLUTION AUTHORIZING THE EXECUTION OF A SUBAWARD AGREEMENT WITH THE
FAYETTEVILLE PUBLC LIBRARY FOUNDATION TO ACCEPT SUBAWARD FUNDS IN THE AMOUNT
OF $296,450.00 TO SUPPORT THE PLANNING PROJECT ENTITILED “GROWING FAYETTEVILLE:
CATALYZING RESILIENT LOCAL FOOD SYSTEMS AND INNOVATIVE URBAN AGRICULTURAL
PARTNERSHIP,” AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE SUBAWARD AGREEMENT,
AND AMENDING THE ADOPTED CALENDAR YEAR 2023 BUDGET.
WHEREAS, in August 2022, the Fayetteville Public Library Foundation submitted a planning grant application
to the U.S. Department of Agriculture Natural Resources Conservation Service (USDA NRCS) requesting funds in
the amount of $296,450 for the purpose of catalyzing strong local, county, and state partnerships to initiate an
urban agricultural consortium of public institutions, farmers, and community leaders who will work together in
planning a local food system within a framework that builds on existing resources, strengthening the local food
system’s production capacity and expanding access to healthy food resources;
WHEREAS, the planning grant proposed the Foundation would partner with the Fayetteville Public Library,
University of Arkansas Community Design Center, TriCycle Farms, and Mount Sequoya Center;
WHEREAS, the planning grant also includes an independent contractor, referred to as a program coordinator, who
will facilitate collaborative partnerships and coordination of all grant-planning deliverables;
WHEREAS, in March 2023, the Foundation finalized all administrative requirements, and the grant agreement
was fully executed;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE FAYETTEVILLE PUBLIC
LIBRARY:
Section 1: Authorizes the Executive Director to accept and execute a sub-award agreement with Fayetteville Public
Library Foundation for Calendar Year 2023 in the amount of $296,450 to support the Growing Fayetteville
planning project.
Section 2: Approves a budget amendment to the 2023 budget, a copy of which is attached to this resolution.
Section 3: Authorizes the Executive Director to enter into a sub-award agreement with University of
Arkansas Community Design Center, TriCycle Farms, and Mount Sequoya Center, and an independent
contract agreement with Melissa Terry, all of whom will partner together to complete the program scope of work.
85
_____________________________________________ _____________________
Bret Park, President Date
Fayetteville Public Library Board of Trustees
__________________________________________________ ________________________
Martha Sutherland, Secretary Date
Fayetteville Public Library Board of Trustees
86
Fayetteville Public Library - Budget Adjustment
Budget Year
Dept.:
Requestor:
Board Approval Date
Resolution #
Department Director Date
Finance & Accounting Director Date
Finance & Accounting Director Date
Batch #
GL Date
Date POSTED:
TOTAL 296,450 296,450
Account Number Expense Revenue Account Name
- -
10-4055-77 296,450 Grant
10-5344-5 61,469 - Contract Services
10-5362-25 4,106 - Travel
10-5871-25 8,718 Furniture & Equipment
10-5344-5 171,000 Contract Services
10-5224-25 7,500 - Landscape Materials
10-5201-25 7,500 - Small Tools & Equipment
80-5xxx-28 5,000 - Various
10-5200-25 5,000 - Office Supplies & Printing
10-5xxx-xx 26,157 - Various
-
-
-
-
-
-
-
-
-
-
-
-
-
- -
Increase / (Decrease)
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
60006 - Growing Fayetteville
Project #
60006 - Growing Fayetteville
Executive Director
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Accept the grant funding from USDA NRCS and apprroval of a 2023 budget adjustment in the amount of $296,450. Funds will be used
for the purpose of the planning grant titled Growing Fayetteville: Catalyzing Resilient Local Food Systems and Innovative Urban
Agricultural Partnership Planning.
Complete Only if Board approval NOT needed Complete Only if Board approval IS required
Adjustment Number
2023 Finance & Accounting
Tamika Ball
87
Resolution
A RESOLUTION TO OBTAIN A LETTER OF QUALIFICATIONS FOR AUDITING SERVICES
WHEREAS, the Fayetteville Public Library requires the services of a qualified auditor to conduct
an annual audit of its financial statements;
WHEREAS, the Fayetteville Public Library’s financial statements are incorporated into the City of
Fayetteville’s consolidated financial statements;
WHEREAS, for the sake of efficiency and cost containment, the same audit firm has traditionally
prepared the audits for the City of Fayetteville financial statements;
WHEREAS, the City of Fayetteville has completed the required Request for Qualifications and
hired the public accounting firm, FORVIS, to audit the City financial statements for the next five
(5) years beginning in 2023;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby authorize the
Executive Director, or designee, of the Fayetteville Public Library:
BOARD OF TRUSTEES OF THE FAYETTEVILLE PUBLIC LIBRARY:
Section 1: Request a Letter of Qualification from FORVIS and bid auditing services for the Library
for the same period of time so that the Library Board can consider accepting the bid if the firm’s
qualifications and contract terms and conditions of the engagement are acceptable.
______________________________________ ____________________
Bret Park, President Date
Fayetteville Public Library Board of Trustees
________________________________________ ____________________
Martha Sutherland, Secretary Date
Fayetteville Public Library Board of Trustees
88
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: April 27, 2023
Re: Update Policy for the Use of Event Spaces in the Fayetteville Public Library
Background:
Fayetteville Public Library’s recent acquisition of an onsite large facility permit to sell
alcoholic beverages for consumption has required that the Library revisit its Event Center
Policy (KT). While reviewing the policy, additional details surrounding the Library’s
ability to refuse service to hate groups and the Library’s ability to right-size rentals have
been identified and included in the polic y.
Recommendation:
It is recommended that the Board accept proposed revisions to policy KT: Use of Event
Spaces in the Fayetteville Public Library.
89
Code KT
Date Approved: 10/19/20
Date Revised:
Policy Name: Use of Event Spaces in the Fayetteville Public Library
I.Overview
The purpose of the Library’s event spaces is to provide space for library programs and events, to fulfill
the Library’s role as a community center where the public can attend informational, educational,
cultural and civic events, and to champion the principle of intellectual freedom by providing a forum for
the exchange of ideas. The Library permits the public to use its facilities and event spaces when such use
does not interfere with Library-sponsored programs and services.
It is the policy of the Fayetteville Public Library to provide event space to Fayetteville residents,
governmental agencies, nonprofit groups and businesses and associations. Permission to use Library
event space does not in any way constitute the Library’s endorsement of the group or individual’s
policies or beliefs, and no claim to that effect may be used, explicitly or implicitly, in advertising. The
Library neither approves nor disapproves of content, ideas, or subject matter presented in event spaces
and does not accept responsibility for ensuring accuracy or that all points of view are represented.
Use of the Library’s event spaces must meet the policies approved by the Library’s Board of Trustees;
any activities that are inconsistent with these policies will be denied or terminated. This policy shall be
administered by the Executive Director, or their designees, who are authorized to make any exceptions
to this policy when in the best interest of the public and the Library. The Fayetteville Public Library and
the Board of Trustees are not responsible for accidents, injury, or loss of individual property while using
the event spaces.
II.Event spaces available
Event Center
Ziegler Reception Room
Walker Family Teaching Kitchen
Terrace, J.B. & Jonelle Hunt Family Gathering Glade, and other spaces are available with
approval by the Executive Director.
III.Library rights and requirements
a.The Library reserves the right to change or cancel reservations for event spaces. If
changes or cancellations are necessary, the Library will provide the afflicted group with
as much notice as possible.
b.The Library reserves the right to publish a list of events taking place in its event spaces,
place a sign announcing the name of the group and time of the event, move groups to a
smaller, larger, or more appropriate room where applicable based on attendance
projections, and require changes in reservations due to conflicts with Library programs.
90
c.The Library requires prior notice and approval for any needed assistance from Library
staff.
d.Library personnel will have open access to event spaces at all times. Failure to meet this
requirement may cancel the event and shall be grounds for denial of future use of
library event space.
e.When the Library closes because of an electrical or heating/cooling equipment failure,
power outage, or a weather-related emergency, all efforts will be made to notify
organizations scheduled to use an event space. During adverse weather conditions, the
group should check with the library or local media for closing information.
IV. Uses not permitted
a.Sale, marketing of goods, gaming – gambling, bingo, casinos, etc.
b.Social events and parties, e.g. birthdays, anniversaries, baby showers, wedding
ceremonies and receptions, and play groups.
c.Political rallies supporting or opposing a specific candidate.
d.Events outside of library hours except with approval.
V. Responsibilities of users
a.No organization or group using the meeting rooms will discriminate on the basis of race,
color, religion, gender, gender expression, national origin, disability, marital or family
status, sexual orientation, political opinions, or socio-economic status. Organizations
designated as hate groups by the Southern Poverty Law Center and the Antidefamation
League may not reserve library spaces.
b.Those using event spaces are responsible for maintaining order. Appropriate conduct is
expected as a condition of room use.
c.Communicate all room set-up and vendor needs to the Events Coordinator by
established deadlines. Room set-up must be requested and approved by the Events
Coordinator prior to the reservation date. Clients must use Library tables and chairs
unless special permission is given by the Events Coordinator.
d.Provide copies of all licenses and insurance required for room rental to the Events
Coordinator by established deadlines. This includes vendors coming into the building for
events.
e.Nothing may be affixed to the walls, flooring, woodwork, ceiling or furniture. All
decorations must have prior approval from the Events Coordinator.
f.No lit candles, open flames, pyrotechnics, cooking or smoking. Clients may use electric
tea lights if necessary.
g.Prohibited materials include confetti, rice, bird seed, smoke/fog machines, silly string,
use of fireworks or glitter. The use of Styrofoam is prohibited.
h.No use of auxiliary lighting or special equipment without prior approval.
i.No blocking off windows, locking of event space doors or use of emergency exit doors
for anything but their intended purpose.
j.All events and set up/tear down for events must be held during Library hours unless
prior authorization has been granted.
k.Events must take place within the confines of the rented spaces.
l.Entrances and exits must take place through the main library doors. The Library does
not permit temporary wayfinding signs in the building without prior approval. Please
advise your guests to follow the permanent wayfinding signs and screens with the
rooms’ name.
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m.Event space users must follow all applicable city codes.
n.The renter is fully responsible for assuring that sound levels during the entire
reservation comply with the City of Fayetteville code.
o.Groups must use the room for the purpose stated on the booking form. Any changes
must be approved by the Events Coordinator prior to the reservation date. Occupancy
may not exceed the stated limit.
p.The Fayetteville Public Library asks clients to “clean as they go” during their events. The
Library will provide clients with trash and recycling bins, the number of which will be
determined by the anticipated number of guests at the event. Basic cleaning supplies
will be supplied by the Library. Per the City of Fayetteville, clients must recycle
recyclable materials and the use of Styrofoam is prohibited. When events are finished,
rooms must be returned to their pre-event condition, i.e., neat, clean, and with tables
and chairs as originally laid out. Clients may be charged for any items remaining after
the agreed rental time frame (see below).
q.The responsible party agrees to a pre-event and a post-event walk-through with Library
staff.
r.All AV and IT needs must be communicated before the event. The Library does not allow
outside AV equipment unless pre-approved by the Events Coordinator.
s.Abuse to an event space, to the Library building or to the contents of the library may
result in the termination of the privilege to use the library’s facilities. Matters of abuse
may be defined as, but are not limited to:
i.Damage to the room, building or contents. The group using the room when the
damage occurs, including the soiling of carpets, walls, furnishings, etc., is
responsible for the cost of repair, cleaning, or replacement.
ii.Failure to follow guidelines for providing security while in the building.
iii.Failure to leave the room before or at closing time unless approval for after-
hours use was granted by Library Administration.
iv.Failure to leave the room or building in a neat and clean condition.
v.Failure to submit a signed “event completion” form at the end of the event.
vi.Failure to notify the Library of reservation time changes or cancellations.
vii.Excessive noise or activity which disturbs other Library patrons.
viii.Failure to pay assessed Library fees.
ix.Failure to adhere to Library policies.
t.Failure to comply with this policy may result in denial of future use of the library event
spaces, financial liability for damages and/or immediate removal from the event spaces.
VI.Charges for use of event spaces
a.All groups using the Library facilities are subject to the Library’s fee structure.
b. One-half of rental payment is due with signed contract as well as a $500 damage
deposit. The Library will hold a room without damage deposit and first installment
payment for 10 business days after acceptance of a completed application. The
remaining balance is due 30 days prior to event. The damage deposit will be returned to
the client barring any damages or time overages.
c.The Library reserves the right to charge a cleaning fee, deposit, and/or require liability
insurance for use of its event spaces.
d.The Library reserves the right to charge for technical support, use of equipment, and
room set-up fees for layouts differing from those choices provided by the Library.
92
e.AV set-up fees do not imply nor does the Library accept any responsibility for the
renters’ proper use of or the condition of any AV equipment provided by the Library,
such as a computer, projector, DVD, video and CD players, etc. The Library is not liable
for any damage or loss of the renters’ own software or hardware when used in an event
space, nor is it responsible for the failure of the renter to operate any DVD, video, CD,
computer program, etc. when using the Library equipment.
f.Access to public Wi-Fi and parking is included in the room rental fee.
g.The Library reserves the right to require additional security and/or off-duty police at the
expense of the client.
h.Cancellation: Full refunds are available if written cancellation is received 90 days in
advance.
i.Postponements or reschedules: In the event of unforeseen circumstances, the client
may reschedule or postpone the event to another date within a span of six months from
the original scheduled date with no penalty and dependent on event space availability.
VII.Procedure for booking an event space
a.Reservations are honored on a first-come, first served basis. A reservation is not
calendared until all required paperwork is completed and approved by the Library, and
all initial deposits are paid in full.
b.If different than the default setup, the room setup diagram must be submitted to the
Events Coordinator a minimum of 30 days before the event.
c.Individuals booking rooms must be at least 18 years old.
d.Applicants must designate one individual as a contact person. That person is responsible
for scheduling and supervising the activities of the group and must present a valid photo
ID before the event space is opened. Applicants must complete required paperwork and
make any required deposits or payments before a reservation is confirmed. The name of
the authorizing individual, sponsoring organization and contact person are required at
the time of booking.
e.For optimal use of the Library’s AV systems, use of FPL equipment (including laptops) is
recommended and available for use by paying the applicable fee. Please see the
Library’s website for a complete list of available equipment. Renters choosing to use
their own equipment are still subject to the AV system fees. It is the responsibility of
these groups to request the equipment at the time the room is scheduled. Additional
fees apply for equipment use. Charges for damaged equipment or software will be billed
to the authorizing individual or sponsoring organization.
f.Advance booking is as follows:
i.Reservations can be made up to 12 months in advance.
ii.Groups meeting once a month can reserve for a 12-month period. Groups
meeting more than once a month can reserve for periods of up to 6 months.
iii.Reservations must be made at least six weeks in advance.
iv.Rooms are not reserved until the application has been approved by the Events
Coordinator.
g.The Library requires written notification of cancellation no fewer than 90 days in
advance. Changes to a setup must be approved 14 days prior to the event. Deposits will
be forfeited without notification of cancellation. Two no-shows for reservations will
result in the cancellation of all other events for the year.
VIII.Insurance
93
a)Liability/Vendor event insurance is required. A copy must be provided at the time of
deposit.
IX.Equipment and furniture
Library exhibits, furniture, or equipment may not be moved or rearranged without prior written
approval and the assistance of Library staff.
Library audio/visual equipment and stage lighting is available only upon prior reservation and
must be operated by Library staff.
All audio/visual equipment will be operated under the supervision of Library staff.
Installed library audio/visual equipment will not be moved.
X.Food and beverages
a.FPL assumes no responsibility or liability for food or alcohol served and/or consumed on
the premises.
b.Users serving alcohol to the public are required to adhere to policies regarding liquor
licenses by the Alcohol Beverage Control and the Fayetteville Public Library. See FPL
Alcohol Guidelines for more information.
XI.Caterer and vendor responsibilities
a.A caterer must be pre-approved by FPL.
b.To be placed on the Library’s list of pre-approved caterers, a caterer must submit
documentation including any applicable food service permits issued by the City of
Fayetteville, Department of Health training certificates for safe food handling, Arkansas
certificate for serving alcohol, general liability insurance and any other information as
required by the Library.
c.The Library may approve a caterer that is not on the pre-approved list if all fees and
library conditions are met. For consideration, documentation listed above must be
submitted.
d.Caterers and vendors are responsible for set-up and breakdown of all non-library
equipment on the date of the event.
e.The caterer and/or vendor, with prior permission, may use its own additional kitchen
equipment (i.e. warming ovens, electric ovens, sterno warmers, etc.)
f.Caterers and vendors must recycle recyclable materials. The use of Styrofoam is
prohibited.
g.The Events Coordinator must be notified of all needed deliveries a minimum of 10 days
(or earlier as required by the Events Coordinator) in advance of the event. All deliveries
must be pre-approved for access into the building. The caterer and/or vendor must be
onsite to accept deliveries for the event. The caterer is responsible for providing all carts
needed to move equipment to and from the event space from the delivery area.
XII.Deliveries and storage
a.All equipment and event supplies must be removed immediately following the event
and not be left for pickup on another time or day. The Library is not responsible or liable
for loss, damage or disposal of any items brought in by the client or the caterer.
b.Delivery, set-up, and pick-up of all equipment brought into the library facility are the
sole responsibility of the renter and may take place on the day of the event only. All
vendors and equipment must vacate the facility at the end of the agreed rental time
frame.
94
c.The Library does not provide storage facilities before or after an event. Any materials or
items left behind will be stored for up to 5 days and the client will be charged $100 per
day. After 5 days, the Library may discard said items.
95
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: April 27, 2023
Re: Update Policy for the Use of Meeting Rooms in the Fayetteville Public
Library
Background:
Fayetteville Public Library’s recent acquisition of an onsite large facility permit to sell
alcoholic beverages for consumption has required that the Library revisit its Meeting
Room Policy (KV). While reviewing the policy, additional details surrounding the
Library’s ability to refuse service to hate groups and the Library’s ability to right-size
rentals have been identified and included in the policy.
Recommendation:
It is recommended that the Board accept proposed revisions to policy KV: Use of Meeting
Rooms in the Fayetteville Public Library.
96
Code KV
Date Approved: 6/21/04
Date Revised: 8/16/04; 9/3/04;
10/6/04; 12/19/05; 1/16/06; 9/18/06;
8/20/07; 2/14/08(D); 2/16/09;
10/17/16; 12/8/20(D)
Policy Name: Use of Meeting Rooms in the Fayetteville Public Library
I. Overview
The purpose of the Library’s meeting rooms is to provide space for Library programs and events, to fulfill
the Library’s role as a community center where the public can attend informational, educational,
cultural and civic events, and to champion the principles of intellectual freedom by providing a forum for
the exchange of ideas. The Library permits the public to use its facilities and meeting rooms when such
use does not interfere with Library-sponsored programs and services.
It is the policy of the Fayetteville Public Library to provide meeting room spaces to Fayetteville residents,
governmental agencies, nonprofit groups and businesses and associations. Permission to use a Library
meeting room does not in any way constitute the Library’s endorsement of the group or individual’s
policies or beliefs, and no claim to that effect may be used, explicitly or implicitly, in advertising. The
Library neither approves nor disapproves of content, ideas or subject matter presented in meeting
rooms and does not accept responsibility for ensuring accuracy or that all points of view are
represented.
Use of the Library’s meeting rooms and other spaces must meet the policies approved by the Library’s
Board of Trustees; any activities that are inconsistent with these policies will be denied or terminated.
This policy shall be administered by the Executive Director, or their designees who are authorized to
make any exceptions to this policy when it is in the best interest of the public and the Library. The
Fayetteville Public Library and the Board of Trustees are not responsible for accidents, injury, or loss of
individual property while using the meeting rooms.
II.Meeting rooms available
Willard and Pat Walker Community Room
Art and Movement Room
Ann Henry Board Room
First Security Bank Board Room
Teaching Kitchen
III.Library rights and requirements
a.The Library reserves the right to change or cancel reservations for meeting rooms. If
changes and cancellations are necessary, the Library will provide the affected group
with as much notice as possible.
97
b.The Library reserves the right to publish a list of meetings taking place in its meeting
rooms, place announcing the name of the group and the time it is meeting, move groups
to smaller, larger, or more appropriate rooms where applicable based on attendance
projections, and require changes in reservations due to conflicts with Library programs.
c.The Library requires prior notice and approval for any needed assistance from Library
staff.
d.Library personnel will have open access to meeting rooms at all times. Failure to meet
this requirement may cancel the meeting and shall be grounds for denial of future use
of library meeting spaces.
e.When the Library closes because of an electrical or heating/cooling equipment failure,
power outage, or a weather-related emergency, all efforts will be made to notify
organizations scheduled to use a meeting room. During adverse weather conditions, the
group should check with the Library or local media for closing information.
IV.Uses not permitted
a.Commercial uses, e.g. bazaars, special benefit sales, retail sales, and programs designed
to promote the purchase of products or services.
b.Fundraising events that do not directly support the Fayetteville Public Library.
c.Social events and parties, e.g. birthdays, anniversaries, baby showers, weddings, play
groups, etc.
d.Political rallies supporting or opposing a specific candidate.
e.Meetings requiring or soliciting admission fee or donation.
f.Meetings outside of regular Library hours except with approval.
V.Responsibilities of users
a.No organization or group using the meeting rooms will discriminate on the basis of race,
color, religion, gender, gender expression, national origin, disability, marital or family
status, sexual orientation, political opinions, or socio-economic status. Organizations
designated as hate groups by the Southern Poverty Law Center and the Anti-defamation
League may not reserve Library spaces.
b.Those using meeting rooms are responsible for maintaining order. Appropriate conduct
is expected as a condition of room use.
c.Communicate all room set-up needs to the Events Coordinator by established deadlines.
Room set-up must be requested and approved by the Events Coordinator prior to the
reservation date.
d.Nothing may be affixed to walls, flooring, woodwork, ceiling, or furniture. All
decorations must have approval from the Events Coordinator.
e.Food allowances will be made on a case-by-case basis.
f.No alcoholic beverages without prior approval. See FPL Alcohol Guidelines for more
information.
g.No lit candles, open flames, cooking or smoking.
h.No use of auxiliary lighting or special equipment without prior approval.
i.No blocking off windows, locking of meeting room doors, or use of emergency exit
doors for anything but their intended purpose.
j.All meetings and set-up/tear-down for meetings must be held during Library hours
unless prior authorization has been granted.
k.Meetings must take place within the confines of the room.
l.Entrances and exits must take place through the main Library doors.
98
m.Meeting room users must follow all applicable city codes.
n.The renter is fully responsible for assuring that sound levels during the entire
reservation comply with the City of Fayetteville Code, as well as staying within
acceptable limits as approved by the Event Coordinator at time of booking so as not to
disturb other Library patrons.
o.Abuse to a meeting room, to the Library building, or to the contents of the Library may
result in termination of the privilege of use to the Library’s facilities. Matters of abuse
may be defined as, but are not limited to:
i.Damage to the room, building, or contents. The group using the room
when the damage occurs, including the soiling of carpets, walls,
furnishings, etc., is responsible for the cost of repair, cleaning, and
replacement.
ii.Failure to follow guidelines for providing security while in the building.
iii.Failure to leave the room before closing or at closing time unless
approval for after-hours use was granted by Library Administration.
iv.Failure to leave the room or building in a neat and clean condition.
v.Failure to submit a signed “meeting completion” form at the end of the
meeting or event.
vi.Failure to notify the Library of meeting time changes or cancellations.
vii.Excessive noise or activity which disturbs other Library patrons.
viii.Failure to pay assessed Library fees.
ix.Failure to pay assessed Library policies.
p.Failure to comply with this policy may result in denial of future use of the Library
meeting rooms, financial liabilities for damages and/or immediate removal from the
meeting room.
VI.Charges for use of meeting rooms
a.All groups using Library facilities are subject to the Library’s meeting room fee structure.
b.Security deposit: 50% of rental payment is due with signed contract. The Library will
hold a room without security deposit payment for 10 business days after acceptance of
a completed application. The remaining balance is due 30 days prior to the event.
c.The Library reserves the right to charge for technical support, use of equipment, and
room set-up fees for layouts differing from those choices provided by the Library.
d.AV set-up fees do not imply nor does the Library accept any responsibility for the
renters’ proper use of or the condition of any AV equipment provided by the Library,
such as a computer, projector, DVD, video and CD players, etc. The Library is not liable
for any damage or loss of the renters’ own software or hardware when used in a
meeting room, nor is it responsible for the failure of the renter to operate any DVD,
video, CD, computer program, etc. when using Library equipment.
e.Access to public Wi-Fi and parking is included in the room rental fee. Use of the podium
microphone is included in Walker Community Room rentals.
f.Cancellation: Refunds available if cancellation is made 30 days in advance.
VII.Procedure for booking a meeting room
a.Reservations are honored on a first-come, first-served basis. A reservation is not
calendared until all required paperwork is completed and approved by the Library, and
all deposits are paid in full.
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b.If different than the default set-up, the room set-up diagram must be submitted to the
Special Events Coordinator a minimum of 30 days before the event.
c.Individuals booking rooms, with the exception of study rooms and Center for Innovation
studios, must be at least 18 years old.
d. Applicants must designate one individual as a contact person, who must have a valid
and up-to-date Fayetteville Public Library card; some exceptions may be made. That
person is responsible for scheduling and supervising the activities of the group and must
present the library card or a valid photo ID before the meeting room is opened.
Applicants must complete required paperwork and make any required deposits or
payments before a reservation is confirmed. The name of the authorizing individual,
sponsoring organization, and contact person are required at the time of booking.
e.For optimal use of the library’s AV systems, use of FPL equipment (including laptops) is
recommended and available for use by paying the applicable fee. Please see the
Library’s website for a complete list of available equipment. Renters choosing to use
their own laptops are still subject to the AV system fee for projector use. It is the
responsibility of these groups to request the equipment at the time the room is
scheduled. Additional fees may apply for equipment use. Charges for damaged
equipment or software will be billed to the authorizing individual or sponsoring
organization.
f.Advance booking is as follows:
i.Reservations can be made up to 12 months in advance for the meeting
rooms.
ii.Groups meeting once a month can reserve for a 12 month period.
Groups meeting more than once a month can reserve for periods up to
6 months.
iii.Rooms are not reserved until the application has been approved by the
Events Coordinator
g.The Library requires notification of cancellation no fewer than 30 days in advance.
Deposits will be forfeited without notification of cancellation. Two no-shows for
reservations will result in the cancellation of all other meetings for the year.
VIII.Procedure for day of the meeting
a.Prior to the start of the meeting, the group representative must check-in, show their
library card or valid photo ID and sign a “meeting attendance” form.
b.Groups must use the room for the purpose stated on the booking form. Any changes
must be approved by the Events Coordinator prior to the reservation date. Occupancy
may not exceed the stated limit.
c.Room set-up changes cannot be accommodated on the day of the reservation. Room
set-up must be requested and approved by the Events Coordinator prior to the
reservation date.
d.The Fayetteville Public Library asks clients to “clean as they go” during their events. The
Library will provide clients with trash and recycling bins, the number of which will be
determined by the anticipated number of guests at the event. Basic cleaning supplies
will be supplied by the Library. Per the City of Fayetteville, clients must recycle
recyclable materials and the use of Styrofoam is prohibited. When events are finished,
rooms must be returned to their pre-meeting condition, i.e. neat, clean, and with tables
and chairs as originally laid out.
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e.Meeting rooms must be vacated 15 minutes before Library closing time unless prior
arrangements have been made. All room straightening and clean-up must be completed
prior to Library closing time. Additional fees may apply for extra staff time.
f.The group representative must check-out at the end of each meeting and report any
damage to the room, carpet, doors, furniture, or equipment. A Library staff member will
inspect the room for cleanliness and damage.
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FPL Alcohol Guidelines
The Alcohol Beverage C ontrol (ABC) regulates, supervises, and controls the manufacture,
distribution and sale of all alcoholic beverages and the issuance of permits in the state of
Arkansas. The ABC states that it is illegal to sell alcohol without appropriate approval.
The Fayetteville Public Library (FPL) provides this document as a service to clients to help
navigate alcohol use at FPL. The purchase of alcohol at FPL is done through FPL’s Large
Attendance Facility Alcohol Permit.
This document establishes guidelines for alcohol use, sale, and consumption by FPL clients
and guests. It adheres to Fayetteville Public Library policy and ABC law regarding event
rentals and Large Attendance Facility A lcohol Permits.
•Fayetteville Public Library reserves the right to refuse or deny any client’s request
for alcohol for any reason. Any client, guest, or vendor not adhering to FPL’s
policies or Arkansas state law regarding the sale or consumption of alcohol may be
asked to leave and may be issued a criminal trespass.
•Client should notify Events staff at least 30 days prior to their event regarding
alcohol use at FPL . FPL reserves the right to refuse or deny alcohol use if given less
than 30 -day notification.
•Alcohol use is prohibited at FPL unless specified in a rental agreement or has
Executive Director approval. Alcohol must remain in designated areas.
Additionally, all other areas including the Ann Henry Board Room, First Security
Bank Board Room, and Art and Movement Room must have signed Executive
Director approval. See: Alcohol Approval Form (Meeting Rooms).
•Under no circumstances may wine, beer, spirits, or other alcoholic beverages be
sold or given away at the library without approval from authorized FPL staff who
have been appointed to regulate alcohol use at the library. FPL Events staff have
been appointed by the Executive Director to regulate alcohol use at the library.
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•SALE OF ALCOHOL : If the client is planning to sell alcohol at their event:
o Alcohol must be purchased through a State of Arkansas wholesale
distributor under an alcohol permit. A Large Attendance Facility Alcohol
Permit is held by Fayetteville Public Library.
•DONATED ALCOHOL: The State of Arkansas prohibits the sale of donated
alcohol.
o Donated alcohol may be given away.
o Purchased alcohol may be given away.
o All alcohol not purchased through FPL must leave the facility at the end of
the event.
o All donated alcohol must have receipts or a donation letter from a donor.
See: Donated Alcohol Form.
•TICKET PRICE: For events that advertise drinks included in the ticket price, this
constitutes a sale of alcohol in the State of Arkansas.
o Alcohol must be purchased through a State of Arkansas wholesale
distributor under an alcohol permit. A Large Attendance Facility Alcohol
Permit is held by Fayetteville Public Library.
o The State of Arkansas prohibits the sale of donated alcohol.
•ENTRY FEE : For events that have a door charge or entry fee and plan to give away
or sell alcohol:
o Donated and/or purchased alcohol may be given away.
o Clients may sell alcohol using an alcohol permit. Alcohol must be purchased
through a State of Arkansas wholesale distributor under an alcohol permit. A
Large Attendance Facility Alcohol Permit is held by Fayetteville Public
Library.
o The State of Arkansas prohibits the sale of donated alcohol.
•NO ENTRY FEE: For events that have no entry fee and plan to give away or sell
alcohol:
o Donated and/or purchased alcohol may be given away.
o Clients may sell alcohol using an alcohol permit. Alcohol must be purchased
through a State of Arkansas wholesale distributor under an alcohol permit. A
Large Attendance Facility Alcohol Permit is held by Fayetteville Public
Library.
o The State of Arkansas prohibits the sale of donated alcohol.
•SECURITY: FPL reserves the right to require additional security for events
involving alcohol.
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o Additional costs to the client may occur.
o It is the responsibility of the client to ensure they and their attendees, while
on FPL property, adhere to FPL Patron Code of Conduct.
o It is the responsibility of the client to monitor entry and exit from their
event.
o Alcohol must remain in designated areas. Areas must be pre-approved
through the clie nt’s rental agreement.
o FPL is a tobacco-free and drug-free campus.
•PROHIBITED USE OF ALCOHOL: It is the responsibility of the client to adhere
to all Arkansas ABC laws. Such laws include, but are not limited to:
o Serving anyone under the age of 21
Clients must c heck proper identification of all persons consuming
alcohol. All persons consuming alcohol at FPL must be 21 years of age
or older, with a valid state identification card.
The library requires a written plan preventing the sale of alcohol to
minors .
o Lack of proper displayed signage
The Library will provide proper signage to the client for display. It is
the responsibility of the client to ensure such signage is lawfully
displayed.
o Serving anyone who may be intoxicated or under the influence
Staff and/or the client must identify signs of impairment and follow
laws associated with BAC (blood alcohol content).
The use of illicit or illegal drugs is prohibited at FPL; the Library is a
tobacco-free and drug -free campus.
•GAMBLING: Events with gambling, games of chance, or any gambling devices
must have a special permit to sell or give away alcohol. The permit can be obtained
from the Arkansas Gaming Commission.
•BARTENDERS: All bartenders are required to:
o Have appropriate training, certifications, licensing, and insurance in the
State of Arkansas.
o Have train ed bar volunteers.
o Secure alcohol during set-up and the duration of event.
o Sign a “Server Form” provided by FPL and arrive 1 hour before event starts.
o Close all bars 30 minutes before an event is over.
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•DELIVERY OF ALCOHOL : Alcohol deliveries must be coordinated with FPL staff
and accompanied by proper paperwork.
o Donated alcohol must have a Donation Alcohol Form and must be received
by Events staff at least one hour prior to event time.
o FPL reserves the right to refuse any deliveries lacking proper paperwork.
o Purchased and donated alcohol must be kept separate and always be
labeled/tagged.
•INSURANCE: The client and their guests are not covered under FPL’s liability
insurance. It is recommended that the client acquire proper insurance for their
event. The client is responsible for choosing liability insurance. FPL does not
endorse/recommend any insurance entity; however, there are many online event
insurance companies such as eventhelper.com.
Applicants must designate one individual as a contact person. That person is responsible for
scheduling and supervising the activities of the group and must have a valid photo ID before
the event space is opened. Applicants must complete the required paperwork and make any
required deposits or payments before a reservation is confirmed. The name of the authorizing
individual, sponsoring organization, and contact person are required at the time of booking.
I have read and agree to follow all rules and regulations set forth in the rental agreement and
this document.
Client Name (PRINTED):_____________________________________________ DATE:___________
Client Name (SIGNATURE):__________________________________________ DATE:__________
For more information on Arkansas ABC laws, please visit:
https://www.dfa.arkansas.gov/alcoholic-beverage-control/abc -rules -and-regulations/
For more information about FPL Patron Code of Conduct, please visit:
https://www.faylib.org/policycodeofconduct-12591/location/faylib
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Letter of Alcohol Donation Template
Fayetteville Public Library
To whom it may concern,
_________________________________________________ will be donating (the below listed
(Name of Company)
product) alcohol to:
__________________________________________________________________________
__________________________________________________________________________
(Name of Organization AND Event – i.e. Jane Smith Foundation for Jane Smith Fundraiser)
at the Fayetteville Public Library on _____________________________. This donation has
(Date: Month, Day, Year)
been authorized by: ___________________________________.
(Name of FPL Staff approving donation)
Please list product/amount below:
Signed,
________________________________ _________________________________
(Printed Name of Contact) (Signed Name of Contact)
________________________________ _________________________________
(Position of Contact) (Signed on Date)
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Alcohol Controls Procedures and Processes
The purpose of this document is to set forth controls, protocols, and procedures for
ordering, receiving, inventorying, storing, handling, and selling alcohol at the Fayetteville
Public Library (FPL).
Per the Executive Director, the responsibility of managing alcohol at the Fayetteville
Public Library, including ordering and purchasing, falls under the scope of the Director of
Facilities and Event Coordinator.
Any exceptions to this procedure require the Executive Director’s approval.
Ordering Alcohol
•Designated staff can order alcohol through one of the approved distributors.
•Designated staff at FPL include the Executive Director, Director of Accounting,
Director of Facilities, Manager of Facilities, Kitchen Services Manager, Event
Coordinator, and Development Director.
•Payments, credits, taxes, and account management fall under the responsibility of
the Director of Accounting. The Director of Accounting shall be notified of all
alcohol purchases and shall maintain up-to-date accounts payable.
Receiving
•When possible, alcohol will be delivered by the vendor. On occasion, alcohol may
be picked up by designated staff.
•Alcohol must be delivered with invoices.
•Staff receiving alcohol will sign the delivery invoice from the driver, fill out alcohol
intake forms, and lock the delivery in dry storage. A copy will be sent to Stampli .
Staff will write on the invoice which event the product is designated for.
•Invoices will be kept on file with alcohol. All invoices will be kept for up to three
years by the Event Coordinator.
•Staff permitted to receive alcohol at FPL include the Executive Director, Director
of Accounting, Director of Facilities, Manager of Facilities, Kitchen Services
Manager, Event Coordinator, and Development Director, Facilities team over 21,
and Kitchen team over 21.
Inventory
•Inventory will be checked regularly by Kitchen Staff and entered into Toast.
Inventory will be checked by the Events team before and after each event.
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•Kitchen staff will check for out-of-date products.
•Events Team will check all products are accounted for using invoices. Donated and
purchased alcohol is kept separate.
Storage
•Alcohol will be kept in dry storage at Level 00 and access will be limited to
designated staff.
•Alcohol will be rotated per manufacturer’s recommendations.
Handling
•All staff handling alcohol will be over the age of 21.
•Kitchen , Events or hired bar teams will handle alcohol for pre-mixing and batching
alcohol.
•Events staff will verify the client has signed and read alcohol guidelines.
•Facilities staff will enforce security measures.
•Staff and volunteers permitted to handle alcohol at FPL are limited to those who
have signed the server awareness form.
•Alcohol will remain secure at all times. Before and after events, alcohol must be
moved into a secure location. Facilities, Events and Kitchen staff are responsible for
making sure alcohol is secure at the end of an event.
Security
•Additional security may be required on events involving alcohol.
•Staff will meet with Event staff and the Security team prior to the event.
•All FPL security codes will apply during events involving alcohol. These may
include Code Green, Code Purple, Code Red, Code Adam, etc.
Left-Over Alcohol
•All open or remaining alcohol must have approval from the Director of Facilities
before discarding.
•Any open or remaining alcohol that can be re-used, re-sold, or re-purposed for
cooking must be re-entered into inventory, and requires Director of Facilities
approval.
I nvoic ing
•All alcohol invoicing will be the responsibility of the Events Team and will adhere
to all alcohol policies.
•Discounts and donations must have approval from the Director of Facilities, with
final approval from the Executive Director.
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Pricing
•Pricing, discounts, and donations will be the responsibility of the Events Team and
will adhere to FPL alcohol pricing guidelines.
•All pricing changes must entered into Sage, pricing guide updated, and have
Executive Director approval before implementation.
•All alcohol will be sold at a per-drink or per-bottle price, with a $100 fee assessed
on all events providing alcohol. The client can require stock minimums, however a
$100 restock fee for every 25% overage may be assessed. Exceptions must be
approved by the Director of Facilities.
Inspections and ABC officer visits
•In the event that law enforcement comes to the Library to do an inspection, the
following staff shall immediately be notified: David Johnson (who holds the
Alcohol Permit), Director of Facilities, Event Coordinator, or their designees. All
other staff must be authorized by the Executive Director to assist ABC officers.
Officers must show ID and inspections will include:
o Inventory and invoice inspection on Level 00, Room 023.
o Current alcohol permit posted in the deli.
o Signage in English and Spanish at event entries and bars:
Danger of alcohol consumption when pregnant (at bar).
No alcohol beyond this point (at event entry).
WARNING alcohol to minors prohibited - ID required (at bar).
o Server awareness forms signed by all servers handling alcohol (located in the
food service managers office, binder titled “server awareness forms”)
o Over-seeing of event guests by bartenders or servers.
o Barricades and access controls with signage in place (“no alcohol beyond
this point”) for all inside and outside events.
Alcohol Consumption
•Staff are prohibited from drinking alcohol at any event. If staff are required to work
the day of the event, or day after event and wish to participate as a guest and
consume alcohol, Executive Director approval is required .
•Staff are prohibited from removing any alcohol from FPL property before, during,
or after any event, regardless of whether alcohol is donated or purchased.
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Alcohol Approval Form (Meeting Rooms)
FPL Policy: Alcohol use is prohibited in Ann Henry Board Room, First Security Bank
Board Room, and Art and Movement Room without Executive Director approval.
Event Title: ____________________________________________
Event Date(s): ________________________________________
Event Time(s):________________________________________
Client’s Organization: _________________________________
Contact Information: __________________________________
Event Space(s):
First Security Bank Board Room Ann Henry Board Room Art and Movement Studio
Event Description:
Type of Alcohol: Beer Wine Spirits
Are all guests over the age of 21? Yes No
Is the donated alcohol or purchased alcohol? Donated Purchased
If purchased, was it from an approved distributor? ___________________________________
Can you provide paperwork, receipts, or invoices? Yes No
Will the client sign FPL Alcohol Guidelines? Yes No
Event Coordinator Notes:
APPROVED:
______________________________________
David Johnson
Executive Director, FPL
Notes from Executive Director:
NOT APPROVED:
______________________________________
David Johnson
Executive Director, FPL
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Budgeted Item?
Does item have a cost?
Budget Adjustment Attached?
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
-$
-$
No
Yes 15,000.00$
-$ Budget Review
N/A for Non-Agenda Item
Yes
-$
15,000.00$
Must Attach Completed Budget Adjustment!
Comments:
Previous Resolution #
Approval Date:Original Contract Number:
Tamika Ball Finance & Accounting Department
Division / Department
4/23/2023
Submitted Date
Various
Department
Budget Impact:
60006 - Growing Fayetteville: Catalyzing Resilient
Local Food Systems and Innovative Urban
Agricultural Partnership planning project
Fund
Various5XXX
Account Number
Project Number & Title
Fayetteville Public Library Staff Review Form
2023-4004
4/27/2023
Library Board of Trustees Meeting Date - Agenda Item Only
A RESOLUTION TO (A) ACCEPT GRANT FUNDS FROM AND IN THE AMOUNT OF $15,000 RELATED TO YOUTH AND
TEEN SUMMER READING CLUB (SRC); AND (B) APPROVING AN AMENDMENT TO THE CALENDAR YEAR 2023 BUDGET.
Action Recommendation:
Submitted By
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Fayetteville Public Library - Budget Adjustment
Budget Year
Dept.:
Requestor:
Board Approval Date
Resolution #
Department Director Date
Finance & Accounting Director Date
Finance & Accounting Director Date
Batch #
GL Date
Date POSTED:
TOTAL 15,000 15,000
Account Number Expense Revenue Account Name
- -
10-5251-50 9,000 Programming Materials & Supplies
10-5350-50 6,000 - Programming Services
10-4055-77 15,000 Grant
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- -
Adjustment Number
2023 Finance & Accounting
Tamika Ball
Executive Director
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A RESOLUTION TO (A) ACCEPT GRANT FUNDS FROM AND IN THE AMOUNT OF $15,000 RELATED TO YOUTH AND TEEN SUMMER READING
CLUB (SRC); AND (B) APPROVING AN AMENDMENT TO THE CALENDAR YEAR 2023 BUDGET.
Complete Only if Board approval NOT needed Complete Only if Board approval IS required
Increase / (Decrease)
40011 - Schmieding Foundation
40011 - Schmieding Foundation
40011 - Schmieding Foundation
Project #
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Resolution
A RESOLUTION TO (A) ACCEPT GRANT FUNDS FROM AND IN THE AMOUNT OF $15,000
RELATED TO YOUTH AND TEEN SUMMER READING CLUB (SRC); AND (B) APPROVING
AN AMENDMENT TO THE CALENDAR YEAR 2023 BUDGET.
WHEREAS, in March 2023, Fayetteville Public Library Foundation submitted a grant
request to The Schmieding Foundation, Inc. requesting funds in the amount of
$32,140 for the purpose of supporting the Summer Reading Kick Off on June 3 and
SRC programming throughout the summer of 2023.
WHEREAS, in April 2023, FPL Foundation was selected for funding of the project in the
amount of $15,000.
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE FAYETTEVILLE
PUBLIC LIBRARY:
Section 1: Accept grant funds from Fayetteville Public Library Foundation, Inc. in the
amount of $15,000 to support SRC.
Section 2: Amendment of the Calendar Year 2023 Budget by increasing both
revenue and expenditures by $15,000. Approves the budget adjustment to the 2023
budget, a copy of which is attached to this resolution.
_______________________________________ __________________
Bret Park, President Date
Fayetteville Public Library Board of Trustees
________________________________________ __________________
Martha Sutherland, Secretary Date
Fayetteville Public Library Board of Directors
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