HomeMy WebLinkAbout96-23 RESOLUTION0} FnScr,
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 96-23
File Number: 2023-648
WEST SIDE PRAIRIE HABITAT RESTORATION AND MANAGEMENT:
A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH THE NORTHWEST ARKANSAS LAND
TRUST IN THE AMOUNT OF $20,000.00 FOR HABITAT RESTORATION AND MANAGEMENT AT THE
WEST SIDE PRAIRIE WITH AN OPTION TO RENEW FOR FIVE ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a one
year Contract with the Northwest Arkansas Land Trust, a copy of which is attached to this Resolution, in the amount of
$20,000.00 for habitat restoration and management services at the West Side Prairie near the West Side Wastewater
Treatment Facility with an option to renew for five additional one year terms.
PASSED and APPROVED on April 18, 2023
Page 1
Attest:
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Kara axton, City Clerk "i easurer{, 4Y�Tjr r 9!a y
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CITY OF
W41iFAYETTEVILLE
ARKANSAS
MEETING OF APRIL 18, 2023
CITY COUNCIL MEMO
2023-648
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Tim Nyander, Utilities Director
DATE:
SUBJECT:
Northwest Arkansas Land Trust - West Side Prairie Habitat Restoration and
Management
RECOMMENDATION:
Staff recommends the approval of a Contract for Habitat Restoration and Management of West Side Prairie
between the City of Fayetteville, Arkansas and Northwest Arkansas Land Trust in an amount not to exceed
$20,000.00 for a term of one year.
BACKGROUND:
The Northwest Arkansas Land Trust has maintained the West Side Prairie near the West Side Treatment
Facility since 2020. They have worked on restoring the prairie habitat and also performing ecological
management services for the West Side Prairie. The current contract has expired, so staff has negotiated a
new contract with Northwest Arkansas Land Trust to continue the habitat restoration and management.
DISCUSSION:
Due to their expertise in habitat restoration and management, Northwest Arkansas Land Trust was selected to
perform these services on behalf of the City of Fayetteville. Services to be provided include:
1. Use adaptive restoration strategies to restore the site to native tall grass prairie and savannah habitat.
2. Use adaptive management strategies to properly manage habitat for native tall grass prairie and savanna
species.
3. Install and manage appropriate infrastructure for public access.
4. Administer and manage work schedules, vendors, and contractors, and coordinate with proper City of
Fayetteville staff.
BUDGET/STAFF IMPACT:
Funds are available in the Wetlands Bank Construction account within the Water and Sewer fund. This
agreement may be renewed for 5 additional one (1) year terms with mutual agreement of the parties.
ATTACHMENTS: SRF Northwest Arkansas Land Trust, NWALT_Contract for WSP_ Signed_03222023
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-648
Northwest Arkansas Land Trust - West Side Prairie Habitat Restoration and Management
A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH THE NORTHWEST
ARKANSAS LAND TRUST IN THE AMOUNT OF $20,000.00 FOR HABITAT RESTORATION
AND MANAGEMENT AT THE WEST SIDE PRAIRIE WITH AN OPTION TO RENEW FOR FIVE
ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a one year Contract with the Northwest Arkansas Land Trust, a copy of which is attached to this
Resolution, in the amount of $20,000.00 for habitat restoration and management services at the West
Side Prairie near the West Side Wastewater Treatment Facility with an option to renew for five
additional one year terms.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-648
Item ID
4/18/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/29/2023 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a Contract for Habitat Restoration and Management of West
Side Prairie between the City of Fayetteville, Arkansas and Northwest Arkansas Land Trust in
an amount not to exceed $20,000.00 for a term of one year.
5400.730.5800-5314.00
Account Number
11013.1
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Water and Sewer
Fund
Wetlands Bank Construction
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 290,088.00
$ 148,303.37
r-
141,784.63
$ 20,000.00
121,784.63
Previous Ordinance or Resolution #
Approval Date:
V20221130
CONTRACT FOR
HABITAT RESTORATION AND MANAGEMENT OF WEST SIDE PRAIRIE
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
NORTHWEST ARKANSAS LAND TRUST
WHEREAS, City of Fayetteville, Arkansas is the owner of property known as West Side Prairie
located in Fayetteville, Arkansas and;
WHEREAS, the City of Fayetteville, Arkansas desires to contract for Habitat Restoration and
Management services for West Side Prairie and;
WHEREAS, on February 18, 2020, the Northwest Arkansas Land Trust was selected by the City
Council to perform Habitat Restoration and Management services for the City of Fayetteville,
Arkansas at West Side Prairie due to their expertise in habitat restoration and management and;
WHEREAS, Northwest Arkansas Land Trust is a local, accredited land trust with expertise in
habitat restoration and management, public access infrastructure and maintenance, and who
follows current standards and practices as established by the Land Trust Accreditation
Commission to help ensure, among other things, the proper stewardship and permanence of lands
protected by conservation casements and;
WHEREAS, the City Council of Fayetteville, Arkansas has approved a contract with Northwest
Arkansas Land Trust for Habitat Restoration and Management of West Side Prairie,
NOW THERFORE:
In consideration of the mutual promises contained in this Agreement and other good and
valuable consideration,
1. Agreement is made this 18th day of April , 2023 between the
City of Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville, Arkansas 72701
and the Northwest Arkansas Land Trust located at 1725 S. Smokehouse Trail,
Fayetteville, Arkansas 72701.
2. Term: This agreement shall be for a term of one (1) year. This contract may be
cancelled by either party within 30 days of written notice.
3. Renewals: This agreement may be renewed for 5 additional one (1) year terms with
mutual agreement of the parties.
4. Agpendix and Attachments: The Contract documents which comprise this contract
between the City of Fayetteville and Northwest Arkansas Land Trust consist of this
Contract and the following documents attached hereto, and made part thereof:
a. Appendix A- Northwest Arkansas Land Trust Scope of Services for Restoration
and Management of West Side Prairie
b. Attachment B- Survey of West Side Prairie
5. Services to be Provided: During the terms of the Agreement, Northwest Arkansas Land
Trust shall:
a. Use adaptive restoration strategies to restore the site to native tall grass prairie and
savannah habitat.
b. Use adaptive management strategies to properly manage habitat for native tall
grass prairie and savanna species.
c. Install and manage appropriate infrastructure for public access.
d. Administer and manage work schedules, vendors, and contractors, and coordinate
with proper City of Fayetteville staff.
6. Fees and Expenses: The City of Fayetteville agrees fees for service shall be paid upon
invoice as follows:
a. Services shall be invoiced for each quarter not to exceed $20,000,00 for the term.
b. Northwest Arkansas Land Trust will track and report all expenses related to this
Agreement along with the invoice for payment for each quarter.
c. Invoices shall be itemized.
7.Notices: Any notice required to be given under this Agreement to either party to the other
shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, or
overnight courier.
S. ApUlicable La : The Agreement shall be governed by and construed in accord with the
laws of the State of Arkansas.
9. Entire Agreement: This Agreement sets forth the entire agreement and understanding of
the parties on the subject matter of this Agreement. Neither party shall be bound by any
conditions, definitions, representations, or warranties with respect to the subject matter of
this Agreement other than those as expressly provided herein.
10. Amendments and Waivers: Changes, modifications, or amendments in scope, price or
fees to this contract shall not be allowed without a prior formal contract amendment
approved by the Mayor and the City Council in advance of the change of scope, cost, or
fees. No modification of this Agreement shall be binding unless made in writing and
executed by both parties. No waiver by either party or any breach or obligation of the
other party under this Agreement shall constitute a waiver or any other of any other prior
or subsequent breach or obligation.
11. Deliverables: Northwest Arkansas Land Trust shall provide the following deliverables.
One: Adaptive Habitat Restoration and Management of Historic Prairie &
Savanna
In keeping with an adaptive approach to habitat management as outlined in the 2020 Habitat
Conservation & Management Plan, NWALT will employ a variety of plant management
techniques to control invasive and exotic plant species on the site. Routine maintenance shall
include but not be limited to spot treating with herbicides, mulching, top cutting for seed control,
and prescribed fire. Informal botanical surveys will be conducted seasonally to document new
occurrences of exotic species as well as previously unobserved native plant species.
NWALT will regularly survey for and remove litter and refuse from along roadways and within
the prairie as necessary.
Deliverables: Adaptive plant management and litter pickup
K
Two: Public Access Infrastructure
NWALT will regularly maintain the established 1-mile trail loop within the prairie. This will
primarily consist of mowing and may include the addition of seasonal wet weather crossings as
outlined in the Public Access Plan.'
NWALT will install 3 strategically placed interpretive signs along the trail loop to interpret the
natural history of the prairie.
NWALT will continue to work with the City to design and install an appropriate parking area for
the prairie as outlined in the Public Access Plan and in accordance with the 2020 conservation
easement guidelines. NWALT will install a trailhead kiosk at the parking area to interpret the site
with regulatory language to protect conservation values and purposes on both Westside Prairie and
the adjacent Woolsey Wet Prairie Sanctuary.
Deliverables: Maintenance of trail, installation of signs, installation of parking area and kiosk
Three_ Administration and Reporting
NWALT will manage all facets of work under this scope of services including but not limited to
work timelines, communications, contractors, vendors, staff, and volunteers (if used).
NWALT will submit one annual report to include work performed, updates for any new plant
species observed, and recommendations for future management actions.
Deliverables: Project management and oversight, annual report
12. Contract Administration: The Mayor or his/her Designated Representative shall be
the Contract Administrator for this contract. The Northwest Arkansas Land Trust
Executive Director or her/his Designated Representative shall be the primary contact for
all matters pertaining to this contract.
Freedom of Information Act: City contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, Northwest Arkansas Land Trust
will do everything possible to provide the documents in a prompt and timely manner as
prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only
legally authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance.
itNORTHWEST AR ANSAS
Lk" TRUST
February 24, 2023
Northwest Arkansas Land Trust
1725 S. Smokehouse Trail
Fayetteville, AR 72703
(479) 966-4666
Project Manager
Marson dance, Director of Land Stewardship & Research
mnancePnwaIandtrust.org
Attn: Tim Nyander, Utilities Director
479.575,.8386
tnyanclerCDfaVetteville-ar.gov
Scope of Services for the City of Fayetteville, Arkansas
Westside Prairie Restoration and Management
The Northwest Arkansas Land Trust (NWALT) is pleased to provide this Scope of Services to The City
of Fayetteville, Arkansas (City) for restoration and management of the Westside Prairietract located
north of the WVestside Water Treatment Facility on City owned property. West Side Prairie is a
remnant of relatively undisturbed tallgrass prairie and part of a larger mosaic of sustainable practices
which include a wetland mitigation site and solar arrays. The conservation of this prairie remnant is
an important addition to the existing facilities and provides ecosystem services such as carbon
sequestration, wildlife habitat, and stormwater management.
The scope detailed below is for 12 months of work and includes habitat restoration and management
activities and improving public accessibility.
Task 1 ADAPTIVE HABITAT RESTORATION AND MANAGEMENT OF HISTORIC PRAIRIE
1.1 Control and Management of Exotic and Invasive Plant Species
In keeping with an adaptive approach to habitat management as outlined in the 2020
Habitat Conservation & Management Plan, NINALT will employ a variety of plant
mana,gernent techniques to control invasive and exotic plant species on the site: Routine
maintenance shall include but not be limited to spot treating with herbicides, mulching,
trap cutting for seed control, and prescribed fire. Informal botanical surveys will be
conducted seasonally to document new occurrences of exotic species .as well as
previously unobserved native plant species.
5
1.2 Litter Cleanup along Site Boundaries
NWALT will regularly survey for and remove Fitter and refuse from along roadways and
within the prairie as necessary.
Deliverables: Adaptive pion management and letter pickup
Task 2 PUBLIC ACCESS AND INFRASTRUCTURE
2.1 Routine Mowing and Maintenance of 1 Mile Trail Loop
NWALT will regularly maintain the established 1-mile trail loop within the prairie. This will
primarily consist of mowing and may include the addition of seasonal wet weather
crossings as outlined in the Public Access Plan.
2.2 Installation of Interpretive Signage
NWALT will install 3 strategically placed interpretive signs along the trail loop to interpret
the natural history of the prairie.
2.3 Installation of Parking Area and Trailhead Kiosk
NWALT will continue to work with the City to design and install an appropriate parking
area for the prairie as outlined in the Public Access Plan and in accordance with the 2020
conservation easement guidelines. NWALT will install a trailhead kiosk at the parking area
to interpret the site with reguiato ry language to protect conservation values and purposes
an bath WestsAe Prairie and the adjacent Woolsey Wet Prairie Sanctuary.
Deliverables, Ntaintenance of trail, installation of signs, installation of parking ores and kiosk
Task 3 ADMINISTRATION AND REPO R71NG
3.1 Project Management
NWALT will manage all facets of work under this scope of services including but not
firnited to work timelines, communications, contractors, vendors, staff, and volunteers (if
used).
3.2 Reporting
NWALT will submit one annual report to include work performed, updates for any new
plant species observed, and recommendations for future management actions.
Deliverables: Project man€rgernent and oversight, annualreport
Budget
Task dumber
Action(s)
Fee Estimate
1
Restoration & Management
$11,000.00
2
Public Access & Infrastructure
$8,000,00
3
Administration & Reporting
$1,000,00
TOTAL
I
5 20,000.00
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IN WITNESS WHEREOF, the parties have executed this Agreement.
Northwest
By. .ol'
Grady Spann,
W
Land Trust
The City q' FayettV le, Arl$auusas
Date: C3. Z Z . Z ,s
Date: 3 J Z Z 1 Z l
Attest:
����Illionr,f, �p; 0411812023
Kara Paxton, City Cle reasurer •ca Y
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