HomeMy WebLinkAbout82-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 82-23
File Number: 2023-535
STRIBLING EQUIPMENT:
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF INSPECTION
AND REPAIR SERVICES FROM STRIBLING EQUIPMENT TO INSPECT AND REPAIR VARIOUS
EQUIPMENT AS NEEDED THROUGH THE END OF 2023
WHEREAS, Fleet occasionally has authorized shops or distributors perform internal engine work on equipment that is
not covered under warranty or when Fleet does not have the technical capacity or manpower to perform the work in a
timely manner; and
WHEREAS, the total cost of these third parry repairs is typically less than $15,000 per year, but there have been large
costly repairs to street repair and maintenance equipment this year•, and
WHEREAS, Fleet recommends approving total expenditures in excess of $35,000.00, per City Policy, though the end
of the fiscal year for this vendor; and
WHEREAS, the unique and proprietary equipment and processes offered by Stribling Equipment to the City make
competitive bidding neither feasible nor practical, such that the City Council should waive the requirements of
competitive bidding in this case.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists
in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal
competitive bidding and authorizes the purchase of equipment inspection and repair services from Stribling Equipment
in an amount exceeding $35,000.00 but within the approved budget, as needed through the end of 2023.
PASSED and APPROVED on April 4, 2023
Page 1
Resolution: 82-23
File Number.• 2023-535
Page 2
Attest:
Kara Paxton, City Clerk Treasurer
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CITY OF
W41iFAYETTEVILLE
ARKANSAS
MEETING OF APRIL 4, 2023
TO:
Mayor Jordan and City Council
THRU:
Terry Gulley, Asst Public Works Director - Ops
FROM:
Ross Jackson, Jr., Fleet Operations Superintendent
DATE:
SUBJECT:
Parts, Tear Down, Inspect and Repair Services
RECOMMENDATION:
CITY COUNCIL MEMO
2023-535
Council allows the purchase of parts and repair services from Stribling Equipment to tear down, inspect and
repair equipment in excess of $35,000.00 total spend through the end of 2023.
BACKGROUND:
Fleet occasionally has authorized shops or distributors perform internal engine and powertrain work on
equipment that is not covered under warranty or when Fleet does not have the manpower, scheduling or space
abilities to perform them in a timely manner. Tear down, inspect, and repair services are exempt from quotes.
Fleet typically stays under $15,000 per year for these services, but there have been large costly repairs this
year to street repair and maintenance equipment.
DISCUSSION:
Fleet recommends approving total expenditures in excess of $35,000.00, per City Policy, though the end of the
fiscal year for this vendor.
BUDGET/STAFF IMPACT:
These purchases for parts and services are budgeted in the shop fund.
ATTACHMENTS: SRF Stribling Bid Waiver
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-535
Parts, Tear Down, Inspect and Repair Services
A RESOLUTION TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF
INSPECTION AND REPAIR SERVICES FROM STRIBLING EQUIPMENT TO INSPECT AND
REPAIR VARIOUS EQUIPMENT AS NEEDED THROUGH THE END OF 2023
WHEREAS, Fleet occasionally has authorized shops or distributors perform internal engine work on
equipment that is not covered under warranty or when Fleet does not have the technical capacity or
manpower to perform the work in a timely manner; and
WHEREAS, the total cost of these third parry repairs is typically less than $15,000 per year, but there
have been large costly repairs to street repair and maintenance equipment this year; and
WHEREAS, Fleet recommends approving total expenditures in excess of $35,000.00, per City Policy,
though the end of the fiscal year for this vendor; and
WHEREAS, the unique and proprietary equipment and processes offered by Stribling Equipment to the
City make competitive bidding neither feasible nor practical, such that the City Council should waive
the requirements of competitive bidding in this case.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the purchase of equipment inspection and
repair services from Stribling Equipment in an amount exceeding $35,000.00 but within the approved
budget, as needed through the end of 2023.
Page 1
Ross Jackson
Submitted By
City of Fayetteville Staff Review Form
2023-535
Item ID
4/4/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/8/2023 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
Council allows the purchase of parts and repair services from Stribling Equipment to tear down, inspect and repair
equipment in excess of $35,000.00 total spend through the end of 2023.
9700.770.1910-5214.00
Account Number
NA
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Shop
Fund
NA
Project Title
$ 752,500.00
$ 201,075.52
r-
551,424.48
551,424.48
Previous Ordinance or Resolution #
Approval Date:
V20221130
Comments: For the year of 2023, Fleet Projects the total amount to be spent with Stribling to be more than
$35,000.00. Due to the nature and complexity of each repair is it difficult to project an exact amount.