HomeMy WebLinkAbout74-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 74-23
File Number: 2023-497
Amendment 3, Hawkins Weir Engineers, Inc.:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF $80,660.00 FOR
ADDITIONAL SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE
NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE INTERSECTION, AND TO APPROVE A
BUDGET ADJUSTMENT— 2019 DRAINAGE BOND PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan to sign a
Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for conceptual drainage design
services to alleviate the flooding at the intersection of North College Avenue and East Sunbridge Drive; and
WHEREAS, Amendment No. 3 provides for additional design services as well as construction phase services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 3 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in an
amount of $80,660.00 for engineering design services and construction phase services associated with the project to
alleviate flooding near the intersection of North College Avenue and East Sunbridge Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on March 21, 2023
Page 1
Attest:
ara Paxton, City Clem reasurer
CITY OF
Pow,
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 21, 2023
CITY COUNCIL MEMO
2023-497
TO: Mayor Jordan and City Council
THRU: Chris Brown, Public Works Director
FROM: Alan Pugh, Staff Engineer
DATE:
SUBJECT: Approval of a contract amendment #3 with Hawkins Weir Engineers, Inc. in the
amount of $80,660 for a total contract amount not to exceed $455,160 for additional
engineering design services and construction phase services associated with
flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of
a budget adjustment
RECOMMENDATION:
Staff recommends approval of a contract amendment #3 with Hawkins Weir Engineers, Inc. in the amount of
$80,660 for a total contract amount not to exceed $455,160 for additional engineering design services and
construction phase services associated with flooding near the intersection of N College Ave and E Sunbridge
Dr. and approval of a budget adjustment.
BACKGROUND:
Hawkins Weir was selected originally for this project by RFQ 19-01 selection #15 with the original contract
being approved through resolution 211-19. That contract included conceptual drainage work to determine the
impacts of proposed detention basins and the original proposed routing. Subsequently, the contract was
amended through resolution 124-20 to include an investigation of alternative storm drain routing. Based on the
conceptual layouts and investigation, the most feasible routing option was determined and plans began to be
developed.
DISCUSSION:
This project has been identified as one of the projects to be funded by the 2019 Drainage Bond Program.
Hawkins -Weir Engineers, Inc has provided a proposed scope and an additional fee/reimbursables in the
amount of $80,660 to complete additional design services as well as construction phase services to include as-
builts, change orders, field revision review and some observation services. The contract will be paid based on
hourly rates for work completed, up to the total contract amount (currently $455,160 including this
amendment). The current total estimated project amount is $5.5 million for construction and asement
acquisition is currently underway.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Drainage Bond Project.
ATTACHMENTS: SRF Hawkins Weir Amend 3, 2023-497 BA Hawkins Weir Amend 3, Sunbridge & College -
Amendment No. 3
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-497
Approval of a contract amendment #3 with Hawkins Weir Engineers, Inc. in the amount of
$80,660 for a total contract amount not to exceed $455,160 for additional engineering design
services and construction phase services associated with flooding near the intersection of N
College Ave and E Sunbridge Dr. and approval of a budget adjustment
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF
$80,660.00 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE PROJECT TO ALLEVIATE
FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE
INTERSECTION, AND TO APPROVE A BUDGET ADJUSTMENT— 2019 DRAINAGE BOND
PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor
Jordan to sign a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for
conceptual drainage design services to alleviate the flooding at the intersection of North College Avenue
and East Sunbridge Drive; and
WHEREAS, Amendment No. 3 provides for additional design services as well as construction phase
services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 3 to the Professional Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. in an amount of $80,660.00 for engineering design services and construction phase
services associated with the project to alleviate flooding near the intersection of North College Avenue
and East Sunbridge Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
City of Fayetteville Staff Review Form
2023-497
Item ID
3/21/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 2/28/2023 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a contract amendment #3 with Hawkins Weir Engineers, Inc. in the amount of $80,660 for a total
contract amount not to exceed $455,160 for additional engineering design services and construction phase services
associated with flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget
adjustment
4704.860.7415-5860.02
Account Number
46040.7415.1000
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
2019-661
2019-36
Budget Impact:
4704-Drainage Projects (2022 Bonds)
Fund
Drainage Projects (Bonds) - Sunbridge/College
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 9,443,214.00
$ 2,166,055.41
$ 7,277,158.59
$ 80,660.00
$ 7,196,498.59
V20221130
Previous Ordinance or Resolution # 211-19; 124-20, 278-2C
Approval Date:
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division Adjustment Number
ENGINEERING (621)
/Org2
2023
Requestor: Chris Brown
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract amendment #3 with Hawkins Weir Engineers, Inc. in the amount of $80,660 for a total contract
amount not to exceed $455,160 for additional engineering design services and construction phase services associated with
flooding near the intersection of N College Ave and E Sunbridge Dr. and approval of a budget adjustment
COUNCIL DATE: 3/14/2023
ITEM ID#: 2023-497
Noll y Black
31212023 5:57 RIP
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL - - v.2023223
increase/ (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4704.860.7999-5899.00 (80,660) - 46040 7999 EX Unallocated - Budget
4604.860.7415-5860.02 80,660 - 46040 7415.1000 EX Capital Prof Svcs - Engineering/Architecture
1 of 1
AMENDMENT NO.3
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the
Sunbridge/College, Phase 1 Drainage Project (HW Project No. 2019070), dated September 17, 2019,
between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc.
(hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as
modified by this Amendment No. 3.
SECTION 1— SCOPE OF SERVICES
1.1 The City of Fayetteville Engineering Department has directed the Engineer to amend services
included in the AGREEMENT on the PROJECT. These amended services include the additional surveying
and engineering design services necessary to complete the final design of the project (Task 4); and
Construction Phase Services (Task 5). Detailed services included in AMENDMENT NO. 3 are included
in the attached Appendix A, Scope of Services.
SECTION 2 — TIME OF SERVICE
2.1 The additional scope of services defined as Task 4 above will be completed within 210 calendar
days added to the 525 calendar days provided in the AGREEMENT and previous AMENDMENT NOS. 1
AND 2. The additional scope of services defined as Task 5 above will be completed within a 390-calendar
day construction Contract Time in 2023 and 2024. Engineer will proceed with providing the services set
forth herein immediately upon execution of this AMENDMENT NO. 3.
Amendment No. 3 - FEB. 28, 2023 .docx Pagel of 2 February 28, 2023
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. "Total payment for Scope of Services described herein shall not exceed Eighty
Thousand. Six Hundred Sixty mid OOI100 Dollars ($80,660.00) without written approval of Owner. These
additional services adjust the Agreement's not to exceed fee to $430,860.00 and the not to exceed
reimbursable expenses to $24,300.00, for a total contract amount of $455,160.00.
Attachments: Appendix A, Scope of Services dated February 2023
Appendix B, Fee Proposal Breakdown dated February 2023
AUTHORIZATION BY:
CITY OF FAYETTEVILLE, ARKANSAS
ACCEPTED BY:
HAW KINS-WEIR ENGINEERS, INC.
(. XBy:F
J. Kyle Salyer, P.E., P.S.
Vice President
Date: 21"'7-0Z3
Amendment No. 3 - MR 28, 2023 doex Page 2 of February 28, 2023
r
Appendix B
Amendment No. 3 Fee Proposal
Sunbridge Drive and College Avenue
Drainage Improvements
City of Fayetteville, Arkansas
HWEI Project No. 2019070
February 2023
Task 4 - Additional Design Services
1. Revised public sanitary sewer relocation plans across 64 E Granada Street
2. Revised public water relocation plans across 267 E Granada Street
3. Realign drainage channel across 2709 N Drake street
4. Evaluate private development plans as requested at 2709 N Drake Street
5. Prepare additional land descriptions and exhibits for permanent and temporary
construction easements
6. Assist the Owner with Easement Acquisition by staking properties
7. Assist the Owner in NWP permitting with USACE
TOTAL HOURS =
Task 5 - Construction Phase Services
1. Conduct Pre -Construction Conference with the Owner and Contractor
2. Conduct a field survey to establish control monumentation
3. Prepare, review, and coordinate the dissemination of construction documentation
including material submittals, field orders, and change orders as directed by the Owner
4• Provide a weekly project site visit during construction of the improvements Iil
5. Assists the Owner with preparation of Monthly Pay Requests
6. Coordinate and conduct a final inspection with the Owner and Contractor, and prepare a
punch list of deficient construction items for the Contractor to address
7. Conduct as -built surveys of completed water and sanitary sewer improvements
8. Conduct as -built surveys of completed drainage improvements
9. Prepare record Drawings of the completed project and provide one (1) reproducible hard
copy and one (1) electronic copy for the Owner's archives
TOTAL HOURS =
I Wis
CITY OF
FAYETTEVILLE
ARKANSAS
Engr Engr
VII IV
Tech
IV
Tech
I
Insp
II
Surveyor
GPS
Survey
4
12
16
4
8
4
24
24
2
2
4
8
16
2
4
8
16
2
16
4
8
16
64
52
16
0
24
16
Task Subtotal $24,900
Engr
VII
Engr
IV
Tech
IV
Tech
1
Insp
II
Surveyor
GPS
Survey
2
2
4
4
2
2
8
12
8
32
16
18
52
12
16
24
12
8
8
8
2
8
24
8
4
16
2
8
24
8
4
24
2
8
16
56
136
64
44
40
16
52
Task Subtotal $55,760
(1) Based on 390-calendar day Contract Time (360-calendar days until substantial completion, and 30-calendar days until final completion thereafter).
Site visit is based on 1-hour per week through the substantial completion date for Eng. IV.
Engineering Services Summary
Task 4 Additional Design Services $24,900
Task 5 Construction Phase Services $55,760
Total Amendment No. 3 Fee - Not to Exceed $80,6
2019070\Scope of Services and Fee Proposal Amendment No. 3.xlsx