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Home My WebLink About69-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 69-23 File Number: 2023-426 LEWIS FORD OF FAYETTEVILLE: A RESOLUTION TO APPROVE THE PURCHASE OF FIVE FORD VEHICLES FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $191,058.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Ford Escape, Ford Explorer, Ford Ranger and two Ford F250 trucks from Lewis Ford of Fayetteville in the total amount of $191,058.00, pursuant to a state procurement contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on March 21, 2023 Page 1 Attest: 'N%JJ;T11iTi;�f,, EF+ K j , •rf i •�� LG' C I T Y � � ti''� Kara axton, City Clerk reasurer i [/� ■ '�'•- e, •tom � ��'�iri: r r � ►iati'``� CITY OF Pow, FAYETTEVILLE ARKANSAS MEETING OF MARCH 21, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: Purchase of five (5) vehicles from Lewis Ford RECOMMENDATION: CITY COUNCIL MEMO 2023-426 Council approves the purchase of five (5) vehicles for the state contract total price of $191,058.00 from Lewis Ford of Fayetteville, AR and to approve a budget adjustment. BACKGROUND: Unit 2160 is a 2013 Ford F250 with 13.2/15 points. Unit 2152 is a 2012 Chevy Colorado with 13.7/15 points. Unit 2165 is a 2013 F150 with 15/15 points. There were also two expansion vehicles approved for 2023, a SUV for Animal Services and a truck for Parks Maintenance. DISCUSSION: Fleet is able to purchase a Ford Escape for $29,296, Ford Explorer for $34,231, Ford Ranger for $29,737, and two Ford F250's for $48,897 each. All of these are state contract prices, for a total of $191,058.00. BUDGET/STAFF IMPACT: The three replacement units all have sufficient funds budgeted and collected for these replacement vehicles. Due to increases in industry prices, there was not enough budgeted for the expansion units. A Budget Adjustment is being presented to council for this increase. These purchases were approved at the February 14, 2023 Equipment Committee. ATTACHMENTS: SRF-Lewis Ford, 2023-426 BA Fleet PRKS_F080, Item #40 Ford Escape, Item #44 Ford Explorer, Item #6 Ford Ranger, Item #20 Ford F250 Crew Cab Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-426 Purchase of five (5) vehicles from Lewis Ford A RESOLUTION TO APPROVE THE PURCHASE OF FIVE FORD VEHICLES FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $191,058.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Ford Escape, Ford Explorer, Ford Ranger and two Ford F250 trucks from Lewis Ford of Fayetteville in the total amount of $191,058.00, pursuant to a state procurement contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 City of Fayetteville Staff Review Form 2023-426 Item ID 3/21/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Ross Jackson 2/27/2023 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE THE PURCHASE OF FIVE(5) VEHICLES FOR THE STATE CONTRACTTOTAL PRICE OF $191,058.00 FROM LEWIS FORD OF FAYETTEVILLE, AR AND TO APPROVE A BUDGET ADJUSTMENT. 9700.770.1920-5802.00 Account Number 02078.2023 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Shop Fund Light/Medium Trucks Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 1,141, 310.00 $ 339,813.09 801,496.91 $ 191,058.00 $ 4,000.00 614,438.91 V20221130 Previous Ordinance or Resolution # Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Fleet Department's fluctuating needs based on the requirements of that vehicle. City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2023 Requestor: Ross Jackson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Project 02078 is in need of additional budget to purchase expansion PRKS_F080/unit # 2284. Project 02082 has ample funds to cover this shortage that is not tied to any vehicle and will not affect any future purchases. COUNCIL DATE: 3/7/2023 ITEM ID#: 2023-426 Noll y Black 212712023 3:70 P/71 Budget Division Date TYPE: D - (City Council) JOURNAL#: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.2023117 increase/ (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 (4,000) - 02082 2023 EX Vehicles & Equipment - base 9700.770.1920-5802.00 4,000 - 02078 2023 EX Vehicles & Equipment - base 1 of 1 Vehicle Specifications & Pricing Dealer Name: SMART FORD MALVERN TYPE VHB 10128187 Vehicle Make/Model: 2023 Ford Escape 5 passenger Small Sport Utility Model Code: U9F Vehicle as classified in the latest City MPG Estimate: 26 MPG EPA Fuel Economy Guide, 4WD Highway MPG Estimate: 31 MPG CO-OP Purchasing One Way Delivery Charge Per Mile: $3.85 Back to Table of Contents VEHICLE BID PRICE: $29,296.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Sub -Compact or Compact Utility Vehicle 5 Passenger . . . . . . . . . . . . . . . . . . . . . Interior Volume EPA interior volume equal to or less than 135 cubic feet Engine Engine Size 150hp - List HP, Liters & Cylinders 181 HP 4 CYL Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic or CVT - List Type, Speeds etc. 8 SPEED AUTOMATIC 4x4 or AW D 4x4 or AW D Hubs Automatic Locking if 4x4 List Type AWD Stability Control Stability Control System Differential Type/Ratio Mfg.Std. - List Ratio & Type STD. Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 14.79 GALS Exterior Paint One Color Paint Bumpers Mfg.Std Front & Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Mirrors Doors 4-Door Mirrors Two Outside, Right & Left, One inside Interior Air Conditioning AC Factory Installed Radio Audio system with AM/FM Stereo Cruise Cruise Control, Factory Installed Tilt Steering Tilt Steering Wheel Steering Power Steering . . . . . . . . . . . . . . . . . . . . . Windows Mfg. Standard Power Windows & Door Locks Power Windows & Door Locks Tinted Glass Mfg. Std. Tint on All Windows Floor Mats Front & Rear, Color to Match Interior Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 DISC ABS Restraint System All Pass Required Dealer Name: SMART FORD MALVERN Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size 225/65R17 Spare Mfg. Std. - List Type STD. Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5YR OR 60,000 MILES Vehicle Specifications & Pricing Dealer Name: SMART FORD MALVERN TYPE VIB 10128191 Vehicle Make/Model: 4WD, 7 Passenger Standard Sport Utility Vehicle as classified Model Code: in the latest EPA Fuel Economy City MPG Estimate: Guide Highway MPG Estimate: CO-OP Purchasing One Way Delivery Charge Per Mile: Back to Table of Contents VEHICLE BID PRICE: 2023 FORD EXPLORER K8B 20 MPG 27 MPG $3.85 $34,231.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Standard Sport Utility Vehicle 7 Passenger Wheelbase Minimum 112 inches Engine Engine Size 290 hp - List HP, Liters & Cylinders 300 HP 2.3L 1-4 Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic or CVT - List Type, Speeds etc. 10 SPEED AUTOMATIC 4x4 or AW D 4x4 or AW D Hubs Automatic Locking If 4x4 Stability Control Stability Control System Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.5 4-WHEEL DRIVE Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 17 GAL Exterior Paint One Color Paint Bumpers Mfg.Std Front & Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Mirrors Doors 4-Door Mirrors Two Outside, Right & Left, One inside Interior Air Conditioning AC Factory Installed Radio Audio system with AM/FM Stereo Cruise Cruise Control, Factory Installed Tilt Steering Tilt Steering Wheel Steering Power Steering Windows Mfg. Standard Power Windows & Door Locks Power Windows & Door Locks Tinted Glass Mfg. Std. Tint on All Windows Floor Mats Front & Rear, Color to Match Interior Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC ABS Dealer Name: SMART FORD MALVERN Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size P255 / 65R 18 A/S Spare Mfg. Std. - List Type COMPACT Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty 1 List Warranty 5 YR OR 60,000 MILES Vehicle Specifications & Pricing Dealer Name: SMART FORD MALVERN TYPE PAB 10011620 Vehicle Make/Model 2023 Ford Ranger Small Pickup Extended Cab Model Code: R1 E 2 Wheel Drive City MPG Estimate 21 MPG Highway MPG Estimate 26 MPG CO-OP Purchasing One Way Delivery Charge Per Mile $3.85 Total with Back to Table of Contents VEHICLE BID PRICE $27,082.00 Optivilb t'9a 7'17 nn Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Extended Cab Pickup Truck EPA Classified as Small Pickup Truck Gross Vehicle Weight Rating 4500 lbs. Wheelbase/CA Mfg. Std. - List Size 126.8 WB Bed Short Bed Engine Engine Size 250hp - List HP, Liters & Cylinders 370HP 4 CYL Fuel Type Gasoline Transmission .. .. .. .. Automatic/CVT Transmission Automatic or CVT - List Type, Speeds etc. 10 SPEED AUTOMATIC Drive Axle Primary Drive Axle Mfg. Std.- List Axle Ratio 3.73 Differential Type/Ratio Mfg.Std. - List Ratio & Type RWD Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank . . . . . . . . . . . . . . . . . . . Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 17.99 GAL Exterior Paint One Color Paint . . . . . . . . . . . . . . . . . . . Bumpers Mfg.Std Front, Step -Type Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Mirrors .. .. .. Doors 4 Doors Mirrors Two Outside, Right & Left. One Interior Interior Air Conditioning AC Factory Installed ` Radio Audio System with AM/FM Stereo Tilt Steering Tilt Steering Wheel Steering Power Steering Tinted Glass Mfg. Std. Gauges/Indicators Mfg. Std. - List Gauges and Indicators FUEL -OIL -ENGINE TEMP.- ETC. Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC. ABS Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size 225/70R16 A/S Vehicle Specifications & Pricing Spare Mfg. Std. - List Size (Full or Space Saver) FULL SIZE SPARE Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5 YR OR 60,000 MILES VEHICLE OPTIONS Dealer Name: SMART FORD MALVERN TYPE PAB Small Pickup Ext. Cab 2 Wheel Drive Back to Table of Contents 2023 Ford Ranger Body & Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. & Mfg. Option Codes Price Bed QH Long Bed N/A $0.00 Engine Gasoline Engine Upgrade CC List Horsepower, Liters & Cylinders N/A $0.00 Flex Fuel FFV Add Flex Fuel N/A $0.00 Engine Block Heater HB Add Block Heater 41 H $135.00 Transmission/Drivetrain 4X4 AO Add 4X4 With Auto Locking Hubs R1F $4,055.32 Skid Plate KO Add Skid Plate N/A $0.00 Limited Slip Differential LS Limited Slip Differential X73 $520.00 Electrical Daytime Running Lights DL Add Daytime Running Lights STD. $0.00 Doors & Windows Deep Tinted Windows TG Add Deep Tinted Glass N/A $0.00 Power Windows & Door Locks XX Power Windows & Door Locks 67F $555.00 Keyless Entry KE Keyless Entry STD W/67F $0.00 Interior Radio Upgrade RU Premium Audio System with AM/FM Stereo & MP3 Capability 58E $985.00 Cruise PO Cruise Control, Factory Installed 52B $375.00 Cloth Seats CS Cloth Seats QH $225.00 Vinyl Floor VF Rubber/Vinyl Flooring STD. $0.00 Backup Camera BR Backup Camera STD. $0.00 Backup Sensor BS Backup Sensor N/A $0.00 Tires & Wheels All Terrain Tires AT All Terrain Tires N/A STD. W-4X4 R1 F PKG. $0.00 Spare WL Mounted Full Size Spare STD. $0.00 Towing Towing XO Towing Package Including: Hitch, Wiring Harness, Upgraded Radiator, Transmission Oil Cooler 53R $595.00 Electric Brake Controller BC Add Electric Brake Controller N/A $0.00 Towing Differential BO Differential for Extra Towing Capability X73 $520.00 Vehicle Specifications & Pricing Dealer Name: SMART FORD MALVERN TYPE PED 10111950 Vehicle Make/Model: 2023 FORD F-250 3/4 Ton Crew Cab Model Code: W213 4X4 Wheel Drive City MPG Estimate: N/A Highway MPG Estimate: N/A With Ontoons CO-OP Purchasing One Way Delivery Charge Per Mile: $4.25 $48,897.00 Back to Table of Contents VEHICLE BID PRICE: $45,392.00 Body & Chassis Base Vehicle Minimum Enter Vehicle Specification and Manufacturer _ Requirements Codes (Fill-in Unshaded Blanks Only) Crew Cab Pickup Truck Crew Cab Gross Vehicle Weight Rating 8,500 lbs. 3/4 Ton 3/4 Ton Pickup Wheelbase/CA Mfg. Std. - List Size 176 W/B Bed Long Wide Bed Engin : _ 91- Engine Size 350hp - List HP, Liters & Cylinders 385 HP V-8 Fuel Type Gasoline Transmission/Drivetrai - - Autorriatic Transmission Automatic - List Type, Speeds etc. 6-SPEED AUTOMATIC 4X4 4X4 with Auto Locking Hubs Differential Type/Ratio Mfg.Std. - List Ratio & Type RWD 3.73 REG. AXLE Electrical Alternator Mfg- Std. Battery Mfg Std Fuel Tank Fuel Capacity (Gals) Mfg Std - List Amount in Gallons 34 GAL. Exterior Paint One Color Paint Bumpers Mfg.Std Front, Step -Type Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers rror Doors 4 Full Doors Mirrors Two Outside, Right & Left. One Interior Air Conditioning AC Factory Installed Radio Audio System with AM/FM Stereo Tilt Steering Tilt Steering Wheel Steering Power Steering Tinted Glass Mfg. Std. Gauges/Indicators Mfg- Std. List Gauges/Indicators _ FUEL -OIL -TEMP -ETC. Seats Mfg. Std., Colors Must Blend With Interior & Seats Exterior Color Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4-WHEEL DISC ABS Restraint System All Pass Required - Air Bags, Front. Both Sides Required Vehicle Specifications & Pricine ITEM F TYPE PED 3/4 Ton Crew Cab 4X4 Wheel Drive Back to Table of Contents Code VEHICLE OPTIONS Option Minimum Requirement Dealer Name: 2023 FORD F-250 Enter Optional Equip. Desc. SMART FORD MALVERN W213 Price Body & Chassis & Mfg. Option Codes Bed pH Short Bed (deduct) 160" WIB $125.00 Engine Gasoline Engine Upgrade CC List Horsepower, Liters & Cylinders 7.3L V-8 430HP $2,585.00 Flex Fuel FFV Add Flex Fuel STD 6 2L $0.00 Engine Block Heater HB Add Block Heater 41 H $145.00 Diesel Engine CA .350 hp Diesel Engine Factory Installed 99T X3J-3.55L/S $10,995.00 Bio Diesel BD :350 hp Bio Diesel with OEM Warranty STD DIESEL ONLY $0.00 PTO PTO Power Take Off 62R DIESEL ONLY $336.00 Alternative Fuel: CNG system shall include all components necessary to power vehicle with CNG. 98F 6.2L ONLY $415.00 CNG system CNG Tra nsm issio nlDrivetrain Skid Plate KO Add Skid Plate 41 P $135.00 Limited Slip Differential LS Limited Slip Differential (X3E 6 2L) X3J 7 3L $625.00 Electrical Daytime Running Lights DL Add Daytime Running Lights 942 $75.00 .Alternator HA Heavy Duty Alternator - List Amps 240 AMP 67E $325.00 Batteries DB Dual Batteries 86M $226.00 Power Outlet EP Add 12-Volt Power Outlet 66S $225.00 Doors & Windows 924 RREOUIRES REAR Deep Tinted Windows TG Add Deep Tinted Glass DEFROSTER -POWER GROUP 4313- $1,440.00 90L Power Windows & Door Locks Power Windows & IIoor Lacks 90L $1,300.00 Keyless Entry KE Keyless Entry STD. POWER GROUP $0.00 IlfstefY�Ir` =_7ium Au is system with AWFM Stereo 8 MP3 Rad* Upgrade RU apaoillty SYNC 3 5625.00 Cruise PO Cruise Control, Factory Installed 525 $325.00 'Vinyl Floor VF Rubber/Vinyl Flooring STD. $0.00 Cloth Seats CS Cloth Seats 1S $225.00 Front 9ucka:G FB : -onI BuZ.ket Seats with Console 4S 401CONSOLEi40 $626.00 Tires & Wheels All Terrain Tires AT All Terrain Tires TBM $325.00 Spare WL Mounted Full Size Spare STD $0.00 Towing Towing XO Towing Package Inciu ng: Hitch, Wiring Harness, Upgraded Radiator, Transmission Cooler STD. $0.00 EIKtnc Brake Controller BC Add Electric Stake Controller 112B $425.00 Trailering Mirrors TM Manual Telescoping Trailer Mirrors STD. $0.00 Towing Differentlal BO Differentai for Extra Towing Capability X3£ 6.2L $530.00