HomeMy WebLinkAbout79-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 79-23
File Number: 2023-503
Fayetteville Fire Department Incentive Plan:
A RESOLUTION TO APPROVE THE FIRE DEPARTMENT INCENTIVE PLAN, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, the 2023 Fire and Police Pay and Benefits Study completed by JER HR Group was approved by the City
Council on March 7, 2023; and
WHEREAS, the study identified areas for improvement for the Fire Department to remain competitive in the job
market with respect to incentive pay for longevity, education, and certification/assignment; and
WHEREAS, offering these incentives will allow market competitiveness for the Fire Department, help with the
retention of staff in specialized assignments, encourage pursuit of higher education within the department, provide the
community with well -trained and certified personnel in the areas of Aircraft Rescue & Firefighting, Haz-mat/Weapons
of Mass Destruction/Urban Search and Rescue, Emergency Response Team, Field Training Officers and Peer -to -Peer
Wellness/Fitness Trainers, as well as provide incentive for bi-lingual certification to better communicate with
Fayetteville's diverse population.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Fire Department Incentive
Plan, a copy of which is attached to this Resolution.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of
which is attached to this Resolution.
PASSED and APPROVED on March 21, 2023
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-503
Fayetteville Fire Department Incentive Plan
A RESOLUTION TO APPROVE THE FIRE DEPARTMENT INCENTIVE PLAN, AND TO
APPROVE A BUDGET ADJUSTMENT
WHEREAS, the 2023 Fire and Police Pay and Benefits Study completed by JER HR Group was
approved by the City Council on March 7, 2023; and
WHEREAS, the study identified areas for improvement for the Fire Department to remain competitive
in the job market with respect to incentive pay for longevity, education, and certification/assignment;
and
WHEREAS, offering these incentives will allow market competitiveness for the Fire Department, help
with the retention of staff in specialized assignments, encourage pursuit of higher education within the
department, provide the community with well -trained and certified personnel in the areas of Aircraft
Rescue & Firefighting, Haz-mat/Weapons of Mass Destruction/Urban Search and Rescue, Emergency
Response Team, Field Training Officers and Peer -to -Peer Wellness/Fitness Trainers, as well as provide
incentive for bi-lingual certification to better communicate with Fayetteville's diverse population.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the Fire
Department Incentive Plan, a copy of which is attached to this Resolution.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1
Missy Cole
Submitted By
City of Fayetteville Staff Review Form
2023-503
Item ID
3/21/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/1/2023 HUMAN RESOURCES (120)
Submitted Date Division / Department
Action Recommendation:
Staff recommend City Council approve the Fire Department Incentive Plan and a budget adjustment.
Budget Impact:
1010.300.xxxx-51xx.xx 1010 - General
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ 14,122,784.00
Expenses (Actual+Encum) $ 2,050,884.40
Available Budget 12,071,899.60
Does item have a direct cost? No Item Cost $ Is a Budget Adjustment attached? Yes Budget Adjustment $ 404,000.00
Remaining Budget 12,475,899.60
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 21, 2023
TO: Mayor and City Council
FROM: Brad Hardin, Fire Chief
DATE: February 27, 2023
SUBJECT: Fayetteville Fire Department Incentive Plan
CITY COUNCIL MEMO
BACKGROUND:
The Firefighters Association brought pay incentives to my attention after the conclusion of the
2021 pay study. I asked that they wait until the next pay study cycle, and we would work to add
the incentives. In early 2022 we worked on the narrowing down the various incentives offered by
the other fire departments. The incentives that were most sought after were Longevity and
Education. Secondly, we wanted to compensate those individuals who took on more
responsibility. The following is a summary of each responsibility:
Aircraft Rescue Firefighting (ARFF):
The Fayetteville Fire Department is required by the FAA to guarantee that a minimum of two
ARFF personnel are on duty at all times and available to respond to the airport. This staffing
level is required in order to maintain our airport's CFR139 Index A certification level. Each of the
ARFF personnel must be certified by the FAA and maintain a level of training that is outside of
their normal firefighter job requirements. The FAA performs an annual audit of our staffing,
training certificates, and an onsite inspection to test their skills and abilities. Due to the
certifications and additional training, one person on the 30 member team will be tasked with
organizing training and certificates to ensure compliance.
Hazmat, Weapons of Mass Destruction (WMD), and Urban Search and Rescue (USAR):
As part of regional and county agreements, we are tasked with staffing the Hazmat/WMD/USAR
apparatus with personnel certified to respond to hazardous materials and urban search and
rescue incidents. The City of Fayetteville was chosen to host the Hazmat/WMD team by the
Department of Homeland Security due to the City of Fayetteville having the highest SEAR
(Special Events Assessment Rating) score in the region. The Hazmat/WMD team responds to
the 13 counties in northern Arkansas. The USAR team is staffed jointly throughout the region
and responds to the northwestern half of the state. These personnel are required to maintain
extra training and certifications in line with requirements set forth by the Arkansas Department
of Emergency Management and DHS. This training is outside of their normal firefighter job
requirements. Due to the certifications and additional training, two people on the 40 member
team will be tasked with organizing training and certificates to ensure compliance.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
$404,000.00 from the General Fund
ATTACHMENTS: 2023-503 SRF Fire Incentive Pay, 2023-503 BA FIRE INCENTIVE PAY, 2023 Fayetteville
Fire Department Incentive Plan, Memo from Fire Chief
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
W41iFAYETTEVILLE
ARKANSAS
MEETING OF MARCH 21, 2023
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Missy Cole, Human Resources Director
DATE:
SUBJECT: Fayetteville Fire Department Incentive Plan
CITY COUNCIL MEMO
2023-503
RECOMMENDATION:
Staff recommend City Council approve the Fire Department Incentive Plan and a budget adjustment.
BACKGROUND:
The City of Fayetteville conducts a biennial survey of Fire and Police Pay and Benefits using the methodology
set forth in 2017 by the City Council Ad Hoc Pay Plan Committee. The methodology defined survey data
sources (Bentonville, Rogers, Springdale, Jonesboro and Lawrence, KS); survey frequency (odd years) and
benefits (retirement, medical/dental, time off in excess of statutory requirements, certification pay, and
longevity pay).The biennial Fire and Police Pay and Benefits survey was completed in 2023 by JER HR Group.
DISCUSSION:
The 2023 final report on the benefits surveyed identified areas for improvement for Fire Department Incentive
and Assignment Pay to remain competitive in the job market in the areas of Longevity Pay, Education Pay and
Certification/Assignment Pay.
• Longevity Pay — four of the five data sources offer longevity pay
• Education Pay — three of the five data sources offer education pay
• Education Pay and Certification/Assignment Pay — four of the five data sources offer
Certification/Assignment Pay
Fayetteville Fire Department does not currently offer these types of incentives. The proposed incentive plan is
attached. Chief Hardin's memo outlines the value-added service of each of the certifications for the
Fayetteville Fire Department and the community. Offering these incentives will allow market competitiveness
for the fire department, help with the retention of staff in the specialized assignments, encourage pursuit of
higher education within the department and provide the community with well -trained and certified personnel in
the areas of Aircraft Rescue & Firefighting (ARFF), Haz-mat/Weapons of Mass Destruction/Urban Search and
Rescue, Emergency Response Team, Field Training Officers and Peer -to -Peer Wellness/Fitness Trainers as
well as provide incentive for bi-lingual certification to better communicate with Fayetteville's diverse population.
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
2023 Fayetteville Fire Department Incentive Plan
Longevity Pay
Annual
Length of Service
Amount
05-09 yrs
700
10+ yrs
1,400
15+ yrs
2,100
20+ yrs
2,800
25+ yrs
3,500
Education Pay Analysis:
Degree Type
Associates
Bachelors
Masters
Per Payperiod
25
100
150
Certification / Assignment Pay:
Incentive Type
Hazmat Tech
Hazmat Team Leader
ARFF Certified
ARFF Team Leader
ERT Team
Peer to Peer Team
FTO
Bilingual
of hourly pay
2%
4%
2%
4%
2%
2%
2%
2%
Peer to Peer Wellness/Fitness Trainers:
With additional focus on mental and physical health, we have a group who have received extra
training in recognizing and referring personnel who are experiencing instances of difficulty.
These personnel are often available while off -duty. Additionally, our fitness trainers have been
certified by outside agencies to recommend fitness programs and perform fitness assessments.
All of these members are functioning above their normal training.
Emergency Response Team (ERT):
Four members of our department train and deploy with the police department's Emergency
Response Team. They are required to maintain the same training levels as the police officers
and also be trained to Advanced EMT in order to render care to a member of the team who may
become injured at an incident.
Field Training Officers:
One member of each shift (3 total) is tasked with organizing day-to-day shift training outside of
the scheduled training. This often includes overseeing training for reserve drivers and ensuring
new personnel are able to perform to standards. The field training officers spend an immense
amount of time training our new personnel during the academy and during their first year.
City of Fayetteville, Arkansas - Budget Adjustment (Agenda)
Budget Year Division BUDGET & INFORMATION MGMT (133) Adjustment Number
2023 /Org2
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
$404,000 is being requested from the General Fund Use of Fund Balance account to fund a new Uniformed Fire
Incentive Pay program. The cost of the program is broken out into the following:
Longevity Pay: $171,300, Education Pay: $68,800, and Specialized Teams Pay: $163,900.
COUNCIL DATE: 3/21/2023
ITEM ID#: 2023-503
Kevin Springer
212EI2023 7:25 Pln
Budget Division Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 404,000 404,000 v.2023223
Increase / (Decrease) Prolect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.300.3020-5102.26 125,400 - EX Uniformed Salaries - Longevity Pay
1010.300.3020-5103.10 8,300 - EX Uniformed Overtime - Uniformed
1n1n znn 2n,)n-S1na nC 27 rnn Gx Dnncinn - 10DG1 Giro
1010.300.3020-5102.27
49,900 -
EX
Uniformed Salaries - Education Pay
1010.300.3020-5103.10
3,800 -
EX
Uniformed Overtime - Uniformed
1010.300.3020-5109.05
15,100 -
EX
Pension - LOPFI Fire
1010.300.3020-5102.28
122,400 -
EX
Uniformed Salaries - Specialized Pay
1010.300.3020-S103.10
5,400 -
EX
Uniformed Overtime - Uniformed
1010.300.3020-5109.05
36,100 -
EX
Pension - LOPFI Fire
1010.001.0001-4999.99
- 404,000
RE
Use Fund Balance - Current
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