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Home My WebLink About78-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 78-23 File Number: 2023-545 Titan Lawn and Landscape Contract Amendment: A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH TITAN LAWN AND LANDSCAPE, LLC IN AN ADDITIONAL AMOUNT NOT TO EXCEED $150,000.00 TO PROVIDE TRASH AND REMOVAL SERVICES FROM UNSANCTIONED CAMP SITES ON CITY PROPERTY ALONG THE TRAIL SYSTEM AND ADJACENT PROPERTIES AS NEEDED, AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, on May 3, 2022 the City Council approved Resolution 94-22 authorizing a contract with Titan Lawn & Landscape, LLC in the amount of $91,310.72 for mowing services for Park and Public Right of Way areas; and WHEREAS, trash and debris from unsanctioned campsites has accumulated on City property along the trail system and on adjacent properties that poses a health and environmental hazard and detracts from the beauty of our trail system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an Amendment to the contract with Titan Lawn and Landscape, LLC, a copy of which is attached to this Resolution, in an additional amount not to exceed $150,000.00 (for a total contract amount not to exceed $241,310.72), to provide trash and removal services from unsanctioned camp sites on City property along the trail system and adjacent property as needed. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on March 21, 2023 Page 1 Attest: ,ERK'/I T '.. • G1T Y p'``.''.YY- GA •m— : FAYETTEktL :x= Kara Paxton, City 40erkreasurer j A N 'P�.•��` City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-545 Staff recommends approval of a contract amendment with Titan Lawn and Landscape, LLC in the amount of $150,000.00, for a total contract amount of $241,310.72, to provide trash removal services, to remove trash and debris from unsanctioned camp sites on City property, along the trail system, and adjacent properties as needed and approval of a budget adjustment. A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH TITAN LAWN AND LANDSCAPE, LLC IN AN ADDITIONAL AMOUNT NOT TO EXCEED $150,000.00 TO PROVIDE TRASH AND REMOVAL SERVICES FROM UNSANCTIONED CAMP SITES ON CITY PROPERTY ALONG THE TRAIL SYSTEM AND ADJACENT PROPERTIES AS NEEDED, AND TO APPROVE A BUDGET ADJUSTMENT. WHEREAS, on May 3, 2022 the City Council approved Resolution 94-22 authorizing a contract with Titan Lawn & Landscape, LLC in the amount of $91,310.72 for mowing services for Park and Public Right of Way areas; and WHEREAS, trash and debris from unsanctioned campsites has accumulated on City property along the trail system and on adjacent properties that poses a health and environmental hazard and detracts from the beauty of our trail system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an Amendment to the contract with Titan Lawn and Landscape, LLC, a copy of which is attached to this Resolution, in an additional amount not to exceed $150,000.00 (for a total contract amount not to exceed $241,310.72), to provide trash and removal services from unsanctioned camp sites on City property along the trail system and adjacent property as needed. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Byron Humphry Submitted By City of Fayetteville Staff Review Form 2023-545 Item ID 3/21/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/9/2023 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract amendment with Titan Lawn and Landscape, LLC in the amount of $150,000.00, for a total contract amount of $241,310.72, to provide trash removal services, to remove trash and debris from unsanctioned camp sites on City property, along the trail system, and adjacent properties as needed, and approval of a budget adjustment. 1010.520.5260-5315.00 Account Number 62301.1 Project Number Budgeted Item? Yes Does item have a direct cost? No Is a Budget Adjustment attached? Yes Budget Impact: General Fund Fund Camp Site Trash & Debris Removal Project Title Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget $ 120,000.00 $ 90,000.00 $ 30,000.00 $ 150,000.00 $ 180,000.00 V20221130 Purchase Order Number: Previous Ordinance or Resolution # 94-22 Change Order Number: Original Contract Number: Approval Date: 5/3/2022 Comments: Item Cost will vary depending on needs of the City and will be billed on a per hour/per case basis. CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF MARCH 21, 2023 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director Terry Gulley, Asst Public Works Director - Ops FROM: Byron Humphry, Parks Maintenance Superintendent DATE: CITY COUNCIL MEMO 2023-545 SUBJECT: Staff recommends approval of a contract amendment with Titan Lawn and Landscape, LLC in the amount of $150,000.00, for a total contract amount of $241,310.72, to provide trash removal services, to remove trash and debris from unsanctioned camp sites on City property, along the trail system, and adjacent properties as needed and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of a contract amendment with Titan Lawn and Landscape, LLC in the amount of $150,000.00, for a total contract amount of $241,310.72, to provide trash removal services, to remove trash and debris from unsanctioned camp sites on City property, along the trail system, and adjacent properties as needed and approval of a budget adjustment. BACKGROUND: On May 3, 2022, City Council approved resolution 94-22 to award RFP 22-03 and authorize a contract with Titan Lawn & Landscape LLC in the amount of $91,310.72 for mowing services for Park and Public Right of Way areas. The contract also provided hourly rates for landscape maintenance, drainage, and irrigation services. DISCUSSION: Trash and debris, from unsanctioned campsites, has accumulated on City property, along the trail system and on adjacent properties that poses a health and environmental hazard and detracts from the beauty of our trail system. The burden of removal of this trash falls to the property owner and takes considerable amounts of time and resources to manage and remove. To help offset this burden, the City proposes to engage a contractor to gather and remove trash from these unsanctioned camp sites. Titan Lawn and Landscape, LLC currently contracts with the City for mowing services in Parks, Right of Way, and the new Police headquarters as well as services including landscape maintenance, drainage, and irrigation. This proposal adds an amendment to the existing contract to include an additional scope of work for trash removal services. BUDGET/STAFF IMPACT: Titan Lawn & Landscape, LLC provided a cost of $67.50 per man-hour for trash removal services. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: SRF Titan Lawn Trash Removal, Contract Amendment Titan Lawn Landscape, Titan Lawn & Trash Removal Scope of Work, BA Titan Lawn Trash Removal Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Trash Removal for City of Fayetteville Change order to existing Contract with Titan Lawn & Landscape, LLC, RFP 22-03 Additional Scope for Trash Removal • When City officials discover an illegal camp on City property or other property as directed by the City, if the camp is occupied, then the City contacts the police department who asks the individuals to remove their belongings and are given 48 hours to do so. After the notice has expired, or if the camp is already vacant, the City will contact the contractor to cleanup and remove the trash from the camp. • The City will meet the contractor on site and show the camp and any property lines or other considerations. • The contractor will supply labor, and any tools, bags, and equipment necessary to pick up and remove the trash from the abandoned camp. • Trash must be taken to the City of Fayetteville Transfer Station at 1560 Happy Hollow Rd., weighed on the scales and dumped according to transfer station procedures. The weigh ticket will be noted as a sanctioned City cleanup and the cost of disposal will be covered by the City. The Transfer station is open Monday -Friday 7:00 am to 2:00 pm and Saturday 7:00 am to 10:00 am. If the location or scheduled work time requires a roll -off dumpster, this will be coordinated with the City on a case -by -case basis. The fee for the roll -off will be covered by the City. • The contractor will not remove trash from any active camp, and if campers are present or show up after the City has requested the contractor to remove the camp, then the contractor will notify the City and/or the Police. Rates Trash Removal Services — Price per hour rate: $$67.50 per man hour City of Fayetteville Contract Amendment 41 Mowing Services Contract — Resolution 94-22 thr, (tmtrotI, amrvulment executed this ally of Mae6lG _, 2013, between the City of Fayetteville, Arkaimp., and titan Lawn & i.ands,cane tt.C. In considerotion of the mutual covenants contained herein, the pmtiv% aprcc as follows. 1 Titan lawn & landscape LLC at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Titan Lawn & landscape LLC's quote and in accordance with specifications attached hereto and made a part hereof. 2. The City of Fayetteville shall pay Titan Lawn & Landscape LLC based on their bid proposal in an amount not to exceed that which was quoted. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Titan Lawn & Landscape tLC shall include this Amendment and the following documents attached hereto, and made a part hereof for the remainder of the contract: A. Additional Scope for Trash Removal - Received from Roy Lovell 3.5.2023 4. The parties agree and understand that this Amendment is supplemental to their Agreement of May 3, 2022, and that it does not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly addressed herein. WITNESS OUR HANDS THIS DAY OF c 2023. s� Maa �h , CONTRACTOR NAME CITY O4FAY ,EVILLE NSASBy: By: Sign u e JO A ,Mayor �o�� LoyEc ( DGv�E� ATTEST: ��%� Printed Contractor Name Title l (.� B Y: _ A EST Signoture) Kara Paxton, City Clerk reasurer may: y Company Secretary (Printed Nome) Date Signed: Date Signed: b 1 L City of Fayetteville, AR Amendment #1: Resolution 94-22 Page 1 of 1 IIIII111///�� ER K CITYO•�`rG: f �fVI�CE:M A N S PS ••�-��• City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number PARKS &RECREATION (520) 2023 /Org2 Requestor: Byron Humphry BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a contract amendment with Titan Lawn and Landscape, LLC in the amount of $150,000.00 to provide trash removal services, to remove trash and debris from illegal camp sites on City property, along the trail system and adjacent properties as needed and approval of a budget adjustment. RESOLUTION/ORDI NANCE COUNCIL DATE: 3/21/2023 ITEM ID#: 2023-545 Nolly Black 31612023 1:17 PM Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 150,000 150,000 v.2023223 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.520.5260-5315.00 150,000 - 62301 1 EX Contract Services 1010.001.0001-4999.99 - 150,000 RE Use Fund Balance - Current \\city\dfs\Divs\City Clerk\Agendas\2023 Agendas\Agenda Electronic Packets\032123 City Council Meeting\78-23\BA Titan Lawn Trash Removal 1 of 1