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Home My WebLink About49-23 RESOLUTION} i 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 49-23 File Number: 2023414 JBZ, INC. D/B/A/ ELLINGSON CONTRACTING: A RESOLUTION TO APPROVE CHANGE ORDER NO. 6 TO THE CONTRACT WITH JBZ, INC. DB/A ELLINGSON CONTRACTING IN THE AMOUNT OF $t56,812.00 FOR ADDITIONAL CONSTRUCTION ASSOCIATED WITH THE WOOLSEY FARMSTEAD RESTORATION PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,000.00 WHEREAS, on November 5, 2019, the City Council passed Resolution 245-19 to approve a contract with JBZ, Inc. d/b/a Ellingson Contracting for Phase 1 of the restoration and reconstruction of the Woolsey Farmstead; and WHEREAS, Change Order No. 6 authorizes the restoration of two stone chimneys. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 6 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $156,812.00 for restoration work associated with the Woolsey Farmstead Restoration Project, and further approves a project contingency in the amount of $20,000.00. PASSED and APPROVED on March 7, 2023 Page 1 Attest: CITY OF Pow, FAYETTEVILLE ARKANSAS MEETING OF MARCH 7, 2023 TO: Mayor Jordan and City Council THRU: Waylon Abernathy, Bond Projects & Construction Dir Paul Becker, Chief Financial Officer FROM: Quin Thompson, Facilities & Bldg Maint Manager DATE: CITY COUNCIL MEMO SUBJECT: Approval of Change Order #6 with JBZ, Inc. dba Ellingson Contracting for Restoration of the Woolsey Historic Farmhouse. RECOMMENDATION: 2023-414 Staff recommends approval of change order #6 to the contract with JBZ, Inc, DBA Ellingson Contracting in the amount of $156,812 for restoration of two stone chimneys, and a project contingency of $20,000. BACKGROUND: This is an ongoing multi -phased restoration contract started in late 2019. Administration, with City Council approval, has appropriated Capital Improvement Funds each year through 2024. To date, the house has been restored to the original 1850's structure, with porch, siding, shingles, doors, and windows. Work is currently underway on the interior finishes of the house. DISCUSSION: The scope of this change order will allow restoration of two dressed stone chimneys. Future improvements will include pathways, gravel parking, and restoration of the Potato House. BUDGET/STAFF IMPACT: This change order is funded through 4470 Sales Tax Capital Improvement Fund previously approved by Council in the 2023 Budget. ATTACHMENTS: C06 Woolsey Restoration, 2023-414 SRF Woolsey C06 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-414 Approval of Change Order #6 with JBZ, Inc. dba Ellingson Contracting for Restoration of the Woolsey Historic Farmhouse. A RESOLUTION TO APPROVE CHANGE ORDER NO. 6 TO THE CONTRACT WITH JBZ, INC. DB/A ELLINGSON CONTRACTING IN THE AMOUNT OF $156,812.00 FOR ADDITIONAL CONSTRUCTION ASSOCIATED WITH THE WOOLSEY FARMSTEAD RESTORATION PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,000.00 WHEREAS, on November 5, 2019, the City Council passed Resolution 245-19 to approve a contract with JBZ, Inc. d/b/a Ellingson Contracting for Phase 1 of the restoration and reconstruction of the Woolsey Farmstead; and WHEREAS, Change Order No. 6 authorizes the restoration of two stone chimneys. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 6 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $156,812.00 for restoration work associated with the Woolsey Farmstead Restoration Project, and further approves a project contingency in the amount of $20,000.00. Page 1 PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 REVIVAL ARCHITECTURE P.O. Box 400 Scorn AR 72142 501.951.3316 wgw.r wmlarch.com CHANGE ORDER FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Uttle Rock, AR 72114 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761 CHANGE ORDER NO: 5 ISSUE DATE: July 26, 2022 CONTRACT DATE: Oct. 16, 2019 This Change Order is not valid until signed by the Architect, Contractor & Owner DESCRIPTION: The Contract is changed asfollows: 1. ADD to contract the construction of two stone chimneys (as detailed and described on PRp4 dated 2/11/22), Including necessary project management and coordination. Custamfit siding andflooring as necessary to accommodate integration into existing construction. The original Contract Sum was $ 329,299.00 The net change by previously authorized Change Orders $ 415.182.00 The Contract Sum prior to this Change Order was $ 744,481.00 The Contract Sum will be Increased/ Oeereased.hy this Change Order in the amount of $156,812.00 The new Contract Sum including this Change Order will be $ 901,293.00 The Contract Time will be Increased rDEEFeased WREhanged by 365 day_ The date of Substantial Completion as of the date of this Change Order therefore is: May 1, 2024 ATTACHMENTS: Change Order Request #6 dated 1/11/23 Revival Architecture, Inc Ellingson Contracting City of Fayetteville ARCHITECT (firm name) CONTRACTOR ffirm name) OWNER (firm name) PO Box 400 Scott, AR 72142 SBY )o Aaron C. Rub IA Owner PO Box 7202 51learn Springs AR 72761 (signature) Mr. David Ellingson Owner CEllingson contracting CHANGE ORDER REQUEST k6-PR#4 To: Quin Thompson RE: Woolsey Historic Farmhouse Renovation City of Fayetteville 535 S. Broyles Ave Fayetteville, AR 72701 c/o'. Aamn Ruby Revival Architecture Chimney Scope of Work Included in PR #4 1/11/2023 General Conditions: Two weeks of project managment, four weeks of supervision, and equipment. Two months of temporary electric, toilet, and water. One week of skid steer and trailer rental for cleanup. One 30 Cy dumpster pull. Chimneys: Rebuild 2 Fireplaces reusing onsste stone and supplying new stone approved by Owner. Install cast iron dampers in each fireplace. Provide and install 13" x 13" clay Rue the wrapped with concrete block. Provide any lashings needed to provide a waterproof installation. - Siding and Flooring: Custom fit existing siding and Flooring to new stone chimneys and stone hearth. Includes manlift rental. Subcontractors: Bids were recieved from two qualified masons. Strong Masonry can start immediately, but will require a price increase of $2,940.00 IT he is not under contract by February 19. Square One masonry can start on April 19 but is requesting a deposit of $32,595.00 due 14 days prior to commencement of work. Schedule: 8 to 10 weeks after materials are approved and on site. Contract time to be increased by 365 days for continuation of contract to May 15t, 2024. Exclusions: - ADA parking or paths Line Item Breakout Daxriptlon Material labor Equipment Subrwmractor Tetzl General Conditions $ 800 $ 14,960 $ 5,340 $ $ 21,ion Chimneys $ $ $ $ 108,650 5 308'650 Siding and Flooring $ 440 $ 6,656 $ 1,890 $ $ 8,986 Subtotal $ 1,240 $ 23b16 $ 7,230 S 138,736 Sales Tax(9.75%) $ 121.00 $ 705.110 5 116 General Liability Insurance(1.5%) Performance and Payment Bonds (2.5%) $ 3,541 Fee (8%) $ 11,616 lump Sum Total $ 356,813 Summary The original contract sum was $ 329,299 The net change by previously authorized change orders $ 415,182 Contract sum prior to this change, request $ ]44pe1 Proposed new contract sum Including Mks Nang ender request $ g01,293 Upon your approval, we intend to make this change/addition immediately. If you have any questions please feel free to contact me. Siinnjcere�ly,� Acceptance of Change m/ Nae L I aal&U Chris Hobby VVV Signature Ellingson Contracting Director of Preconstruction Date • J L Ellingson Contracting I PO Box 7202 1 Siloam Springs I AR 172761 City of Fayetteville Staff Review Form 2023-414 Item ID 2/21/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Quin Thompson 2/3/2023 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 6 to the Contract with JBZ, Inc D/B/A Ellingson Contracting in the amount of $156,812.00 for additional construction associated with the Woolsey Farmstead Restoration Project, and a project contingency of $20,000. 4470.090.8900-5315.00 Account Number 15008.1 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Budget Impact: 4470-Sales Tax Capital Fund Woolsey Homestead Historic Restoration Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 430,514.00 $ 159,881.41 r- 270,632.59 $ 156,812.00 113,820.59 V20221130 Purchase Order Number: 2019-782 Previous Ordinance or Resolution # 184-22 Change Order Number: Original Contract Number Comments: 31 2019-52 Approval Date: 8/16/2022