HomeMy WebLinkAbout54-23 RESOLUTION0
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 54-23
File Number: 2023432
MCCLELLAND CONSULTING ENGINEERS, INC. - ROCKWOOD TRAIL WATERLINE PROJECT
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN
THE AMOUNT OF $58,610.00 FOR FIELD SURVEYING SERVICES AND UTILITY RELOCATION FEES
ASSOCIATED WITH THE ROCKWOOD TRAIL WATERLINE PROJECT, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $5,711.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with McClelland Consulting Engineers, Inc. in the amount of $58,610.00 for field surveying services and
utility relocation fees associated with the Rockwood Trail Waterline Project, and further approves a project
contingency in the amount of $5,711.00.
PASSED and APPROVED on March 7, 2023
Page I
Attest:
Kara Puton, City Clerk Tfcasurcr
CITY OF
Pow,
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 7, 2023
CITY COUNCIL MEMO
2023-432
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Timothy Nyander, Utilities Director
DATE:
SUBJECT:
McClelland Consulting Engineers, Inc. - Surveying for Rockwood Trail Waterline
RECOMMENDATION:
Staff recommends approval of a contract with McClelland Consulting Engineers, Inc. in the amount of
$57,110.00 for field survey services on Rockwood Trail plus utility relocation fees in the amount of $1,500.00
for a total amount of $58,610.00 to support the Engineering Division's design of waterline replacements, and
approval of a contingency in the amount of $5,711.00.
BACKGROUND:
McClelland Consulting Engineers, Inc. was selected for citywide on -call survey services per Resolution 85-22
(RFQ #22-01, Selection 3). Upon review of the City's 2023 Paving Plan, the Rockwood Trail waterline was
identified as an aging line with frequent leaks and repairs needed. For this reason, Water/Sewer requested the
paving be delayed until a replacement project could be completed. To save time and money, the Engineering
Division will perform the project engineering design of this project once the survey is completed.
DISCUSSION:
This survey by McClelland Consulting Engineers Inc. will allow the Engineering Division to perform their
waterline design, prepare plans and specifications, and bid the project for construction in a timely, cost-
effective manner. Rockwood currently has several older waterlines in multiple sizes and materials. This project
would create a uniform 8" PVC waterline for approximately 5,000 linear feet.
Staff recommends approval of a contract with McClelland Consulting Engineers, Inc. in the amount of
$57,110.00 for surveying services on Rockwood Trail plus utility relocation fees in the amount of $1,500.00 for
a total amount of $58,610.00. Staff also recommends approval of a contingency in the amount of $5,711.00.
BUDGET/STAFF IMPACT:
Funds are available for this project in the Water System Rehabilitation account within the Water & Sewer fund.
ATTACHMENTS: SRF McClelland - Surveying for Rockwood Trail Waterline, Proposal for Surveying Services
- Rockwood Trail Mapping with Exhibit A, 85-22 RESOLUTION
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-432
McClelland Consulting Engineers, Inc. - Surveying for Rockwood Trail Waterline
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING
ENGINEERS, INC. IN THE AMOUNT OF $58,610.00 FOR FIELD SURVEYING SERVICES AND
UTILITY RELOCATION FEES ASSOCIATED WITH THE ROCKWOOD TRAIL WATERLINE
PROJECT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,711.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a contract with McClelland Consulting Engineers, Inc. in the amount of $58,610.00 for field
surveying services and utility relocation fees associated with the Rockwood Trail Waterline Project, and
further approves a project contingency in the amount of $5,711.00.
Page 1
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2023-432
Item ID
3/7/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/14/2023 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a contract with McClelland Consulting Engineers, Inc. in the amount of $57,110.00
for field survey services on Rockwood Trail plus utility relocation fees in the amount of $1,500.00 for a total amount
of $58,610.00 to support the Engineering Division's design of waterline replacements, and approval of a
contingency in the amount of $5,711.00.
Budget Impact:
5400.720.5600-5314.00 Water and Sewer
Account Number Fund
12009.1 Water System Rehabilitation/Replacement
Project Number Project Title
Budgeted Item? Yes Total Amended Budget $ 6,729,060.00
Expenses (Actual+Encum) $ 2,879,224.95
Available Budget Is 3,849,835.05
Does item have a direct cost? Yes Item Cost $ 64,321.00
Is a Budget Adjustment attached? No Budget Adjustment $ -
Remaining Budget 3,785,514.05
V20221130
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: RFQ #22-01, Selection 3
M[CLELLAND
1580 E. Stearns Street
lfl
CONSULTING Fayetteville, AR 73703 "CE�479-443-2377/Fax 479-443-9241
ENGINEERS, INC. www.mce.us.com
January 27, 2023
Mr. Matt Casey, P.E.
Engineering Design Manager
City of Fayetteville
125 West Mountain Street
Fayetteville, AR. 72701
Re: Proposal for Surveying Services:
Design survey mapping on East Rockwood Trail, Fayetteville, AR.
Dear Mr. Casey:
As requested, we are presenting herewith a proposed engineering services contract
between McClelland Consulting Engineers, Inc., hereinafter referred to as the
ENGINEER, and City of Fayetteville, Arkansas, hereinafter referred to as the OWNER,
which is associated with the provision of professional services as defined in Article 1,
and for the consideration defined in Article 2 hereinafter.
The OWNER would like for the ENGINEER to provide design survey mapping for a
proposed water line along East Rockwood Trail in Fayetteville, AR as shown on the
attach EXHIBIT A.
The ENGINEER will complete the tasks as outlined in Article 1.
ARTICLE 1
Task 1 — Design Survey Mapping
ENGINEER will complete a detailed design survey along East Rockwood Trail in
Fayetteville. The survey will begin at the intersection of East Rockwood Trail and
North Missouri Boulevard and proceed east to the easterly end of East
Rockwood Trail, approximately 5000 feet. The mapping width will be 40 foot
wide, 20 feet on each side of the road centerline. The design survey limits are
shown on the attached drawing. Design survey details typically shown on the
final drawing include (but are not limited to): contours, flowlines, utility poles and
pedestals, roads, edges of asphalt, curb lines, sidewalks, storm water manholes
and structures, drainage pipes, ditches, sanitary sewer manholes with inverts,
water meters, water valves, fire hydrants and utility marks provided by a utility
location service. Property pins will be located as part of the mapping. Deeds of
properties adjoining the mapping route will be reviewed and resolved and the
right of way lines along East Rockwood Trail will be shown on the final drawing.
City of Fayetteville, AR.
2023 Water & Sewer On -Call Services, East Rockwood Trail
January 27, 2023
Page 2
ARTICLE 2
Task 1 — Design Survey Mapping
• Payment for the design survey mapping shall be a lump sum fee plus direct
expense basis. Total fee for professional services is anticipated not to exceed
$57,110. Payments shall be made in monthly installments as surveying
progresses.
ARTICLE 3
It is understood that time is of essence and that the ENGINEER shall endeavor to plan
and provide his services in a timely manner.
ARTICLE 4
It is further mutually agreed by the parties hereto:
• That the OWNER shall make available to the ENGINEER all technical data in the
OWNER's possession including maps and other information required by the
ENGINEER and relating to his work.
• That, the ENGINEER shall maintain a level of competency presently maintained
by other practicing professional surveyors in the same type of work for the
professional and technical soundness and accuracy of all drawings, and other
work and materials furnished under this Agreement.
• All documents including drawings, specifications, estimates, field notes and other
data pertaining to the work or to the project shall become the property of the
OWNER.
• That the ENGINEER's direct expenses are defined as the costs incurred on or
directly for the Project, other than the Salary and General Overhead Costs, as
defined hereinbefore. Such direct expenses shall be computed on the basis of
actual purchase price for items obtained from commercial sources and on the
basis of usual commercial charges for items provided by the ENGINEER.
Direct expenses shall include, but not be limited to, necessary transportation
costs, (including mileage at the ENGINEER'S current rate per mile when the
ENGINEER's own automobiles are used and the project is greater than 20 miles
from ENGINEERS's Fayetteville office); meals and lodging; title and easement
City of Fayetteville, AR.
2023 Water & Sewer On -Call Services, East Rockwood Trail
January 27, 2023
Page 3
searches; utility locates; and review fees for documents submitted to city or
regional planning offices.
a. Anticipated direct expenses for this project include:
i. Utility locate fees (Estimated cost: $1500)
b. Whenever possible, if other direct expenses not listed here are needed to
complete the scope of work of this project, ENGINEER will discuss the
items needed and costs associated with said items with the OWNER prior
to engaging services/making purchases.
• That the OWNER may, from time to time, request changes in the scope of the
services of the ENGINEER to be performed hereunder. Such changes, including
any increase or decrease in the amount of the ENGINEER'S compensation,
which are mutually agreed upon by and between the OWNER and the
ENGINEER, shall be incorporated in written amendments to this Agreement.
• Payment for professional services provided by the ENGINEER are due within 30
days of invoice receipt.
All documents including drawings, specifications, estimates, field notes, and
other data pertaining to the work or to the Project shall become the property of
the OWNER. The OWNER shall not be restricted in the subsequent use of the
design, design documents, or ideas incorporated in the work. However, the
ENGINEER shall bear no responsibility for such reuse of the design unless
specifically agreed to in writing.
We appreciate the opportunity to present this proposal to you. If you are in agreement,
please sign and date in the spaces provided below and return a copy to our office.
Sincerely,
McClelland Consulting Engineers, Inc.
Paul Walla, PLS
Survey Department Manager
McClelland Consulting Engineers, Inc is hereby authorized to proceed in accordance
with the foregoing proposal.
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 85-22
File Number: 2022-0298
RFQ #22-01, SELECTION #3 MCCLELLAND CONSULTING ENGINEERS, INC. AND
OLSSON ASSOCIATES, INC.:
A RESOLUTION TO AWARD RFQ #22-01 SELECTION #3 AND AUTHORIZE THE
PURCHASE OF ON -CALL SURVEYING SERVICES FROM MCCLELLAND CONSULTING
ENGINEERS, INC. AND OLSSON, INC. BASED ON RATES PROVIDED AND
AVAILABILITY AS NEEDED THROUGH APRIL 30, 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #22-01
Selection #3 and authorizes the purchase of on -call surveying services from McClelland Consulting
Engineers, Inc. and Olsson, Inc., based on rates provided and availability as needed through April 30,
2023.
PASSED and APPROVED on 4/19/2022
Attest: '0Aj I I It I It I If,
.�`` GLER K
�• •' �t 1' «5f''.
�'• 0
Kara Paxton, City Clerk Treasurer-
S«'
Page t Printed on 4120122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0298
Agenda Date: 4/19/2022 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.2
File Type: Resolution
RFQ #22-01, SELECTION #3 MCCLELLAND CONSULTING ENGINEERS, INC. AND
OLSSON ASSOCIATES, INC.:
A RESOLUTION TO AWARD RFQ #22-01 SELECTION #3 AND AUTHORIZE THE PURCHASE OF
ON -CALL SURVEYING SERVICES FROM MCCLELLAND CONSULTING ENGINEERS, INC.
AND OLSSON, INC. BASED ON RATES PROVIDED AND AVAILABILITY AS NEEDED
THROUGH APRIL 30, 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards RFQ #22-01 Selection #3
and authorizes the purchase of on -call surveying services from McClelland Consulting Engineers, Inc. and
Olsson, Inc., based on rates provided and availability as needed through April 30, 2023.
City of Fayetteville, Arkansas Page 1 Printed on 412012022
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2022-0298
Legistar File ID
4/19/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/30/2022 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution to award RFQ 22-01, Selection #3 to McClelland Consulting Engineers, Inc and Olsson
Associates, Inc. as primary providers based on rates provided and availability for on -call surveying services as
needed through April 30, 2023.
Budget Impact:
Account Number
Fund
Project Number Project Title
Budgeted Item? No Current Budget $
Funds Obligated $
Current Balance
Does item have a cost? No
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Item Cost $
Budget Adjustment $
Remaining Budget
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 19, 2022
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
CITY COUNCIL MEMO
FROM: Matt Casey, Engineering Design Manager
DATE: March 30,2022
SUBJECT: Approval of a resolution to award RFQ 22-01, Selection #3 to McClelland
Consulting Engineers, Inc and Olsson Associates, Inc. as primary
providers based on rates provided and availability for on -call surveying
services as needed through April 30, 2023.
RECOMMENDATION:
Approval of a resolution to award RFQ 22-01, Selection #3 to McClelland Consulting Engineers,
Inc and Olsson Associates, Inc. as primary providers based on rates provided and availability for
on -call surveying services as needed through April 30, 2023.
BACKGROUND:
The Engineering Division has a two -person survey crew as part of the design team. The survey
crew provides surveying services to multiple City Divisions in addition to the surveys needed for
the in-house projects designed by the City engineers. As a result, the current workload for the
survey crew is quite large. With the potential for many projects to begin in 2022, additional
surveying services may be required.
DISCUSSION:
An engineering selection committee selected McClelland Consulting Engineers, Inc. and Olsson
Associates, Inc. to be used for on -call surveying services for various city projects until April 30,
2023.
BUDGET/STAFF IMPACT:
Funds for the material testing have been budgeted in various capital projects with the Sales Tax
Capital Improvements Fund, the Transportation Bond Fund, Drainage Bond Fund and the Water
and Sewer Fund.
Attachments:
Standard Rate Schedules
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
1
2
3
olsson
2022 Springfield/Joplin/Fayetteville
Survey Billing Rate Schedule
Classification
Hourly Rate
Team Leader
$170.00
Senior Surveyor
$138.00
Surveyor
$110.00
Associate Surveyor
$85.00
Assistant Surveyor
$65.00
Senior Technician
$95.00
Associate Technician
$80.00
Assistant Technician
$65.00
1 Man Field Crew
$130.00
2 Man Field Crew
$175.00
Equipment
Daily Rate
Boat
$50.00
ATV
$50.00
HD Scanner
$500.00
Drone
$375.00
Lidar
$2,500.00
Travel
Mileage (Portal to Portal) Mile $0.75
Hotel Daily $140.00
Meals Daily $50.00
Additional Notes
These Unit Fees are in effect until January 1, 2023.
Services and fees not listed above will be quoted upon request.
Services on weekends, holidays, and in excess of 8-hours/day will be
charged 1.5 times the unit fee.
Subcontracted services will be invoiced at our cost plus 20%
McCLELLAND
R"CE�
CONSULTING
ENGINEERS, INC.
2022
McCLELLAND CONSULTING ENGINEERS, INC.
*STANDARD HOURLY RATES
Chief Draftsman $95 - $110
Clerical $45 - $75
Construction Observer $70 - $140
Draftsman
$65 - $95
Environmental Scientist/Designer
$105 - $120
Geotech Engineer
$85 - $170
GIS Technician
$80 - $140
HR/Payroll Admin
$75-$100
Landscape Architect
$90 - $140
Media Specialist
$80 - $100
Principal
$160 - $240
Project Accountant
$70 - $155
Project Designer
$80 - $140
Project Engineer
$120 - $175
Project Manager
$120 - $200
Registered Land Surveyor
$95 - $140
Soils Lab Technician
$50 - $135
Specification Writer
$50 - $90
Sr. Project Manager
$140 - $230
Survey (2 man or Robotic) Crew
$115 - $160
Survey (3 man) Crew
$135 - $195
Survey Field (1 Man or Rodman)
$45 - $105
Survey GPS
$75 - $130
Survey Technician
$65 - $95
Water Lab Supervisor
$70 - $120
Water Lab Tech
$50 - $95
Expenses
@ Cost
Mileage .585/mi**
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
**Subject to change based on Internal Revenue Service (IRS) Guidelines/
Regulations