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Home My WebLink About53-23 RESOLUTION0 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 53-23 File Number: 2023-428 CARGILL SALT D/B/A CARGILL ROAD SAFETY - BRINE MAKING EQUIPMENT A RESOLUTION TO AUTHORIZE THE PURCHASE OF BRINE MAKING EQUIPMENT FROM CARGILL SALT D/B/A CARGILL ROAD SAFETY IN THE AMOUNT OF $116,521.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of brine making equipment from Cargill Salt d/b/a Cargill Road Safety in the total amount of F 116,521.00 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on March 7, 2023 Page 1 Attest: Kam Paxton, CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF MARCH 7, 2023 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Terry Gulley, Asst Public Works Director - Ops DATE: CITY COUNCIL MEMO 2023-428 SUBJECT: A resolution to approve the purchase of brine making equipment from Cargill Salt — Road Safety in the amount of $116,521.00 plus any applicable sales taxes pursuant to a Sourcewell Cooperative purchasing contract, and approval of a budget adjustment. RECOMMENDATION: A resolution to approve the purchase of brine making equipment from Cargill Salt — Road Safety in the amount of $116,521.00 plus any applicable sales taxes pursuant to a Sourcewell Cooperative purchasing contract, and approval of a budget adjustment. BACKGROUND: Salt brine is a solution of salt (typically sodium chloride) and water. It has a freezing point lower than pure water and, as such, is a useful tool in reducing the adhesion of snow and ice to road surfaces. The Transportation division produces salt brine and uses it as a pretreatment to maintain clear streets during ice and snow events. The first brine generator was purchased in 2003. It provided a mechanism to pretreat the City's roadways prior to the start of a winter storm. This method has increased the efficiency of the division to return the citizens' ability to safely navigate around town and return to their normal lifestyle in the shortest amount of time. DISCUSSION: This machine has served us well over the last 20 years, but due to the growth of the city and the volume of brine it can produce, it does not function at the level needed to provide the level of service needed by the division. Currently, both salt brine and beet juice along with rock salt are used to clear the streets of snow and ice. With the purchase of this new brine maker, we will also gain the ability to blend these combinations in the solution to obtain the maximum results by using the minimum mixture needed to accomplish the task. This brine maker will be automated to make a preset concentration of solution, thus maintaining a precise percentage of salt content. This unit also provides us with the ability to remove any impurities from the process without having to shut down production and disassemble the machine in order to clean out the hopper, which will allow more production time, thus increasing efficiency. BUDGET/STAFF IMPACT: Approval of a budget adjustment from Use of Fund Balance (Street Fund Reserves) would increase funding to purchase brine making equipment. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ATTACHMENTS: 2023-428 SRF Brine Making Equipment, 2023-428 BA Brine Making Equipment, Brine Quote 2.10.23 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2023-428 A resolution to approve the purchase of brine making equipment from Cargill Salt — Road Safety in the amount of $116,521.00 plus any applicable sales taxes pursuant to a Sourcewell Cooperative purchasing contract, and approval of a budget adjustment. A RESOLUTION TO AUTHORIZE THE PURCHASE OF BRINE MAKING EQUIPMENT FROM CARGILL SALT DB/A CARGILL ROAD SAFETY IN THE AMOUNT OF $116,521.00 PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of brine making equipment from Cargill Salt d/b/a Cargill Road Safety in the total amount of $116,521.00 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2023-428 Item ID 3/7/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/13/2023 TRANSPORTATION SERVICES (410) Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of brine making equipment from Cargill Salt — Road Safety in the amount of $116,521.00 plus any applicable sales taxes pursuant to a Sourcewell Cooperative purchasing contract, and approval of a budget adjustment. 2100.410.4100-5801.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Street Fund Project Title $ 7,344.00 $ 6,795.00 $ 124,200.00 $ 124, 200.00 549.00 Previous Ordinance or Resolution # Approval Date: V20221130 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number TRANSPORTATION SERVICES (410) /Org2 2023 Requestor: John Nelson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A resolution to approve the purchase of brine making equipment from Cargill Salt — Road Safety in the amount of $116,521.00 plus any applicable sales taxes pursuant to a Sourcewell Cooperative purchasing contract, and approval of a budget adjustment. COUNCIL DATE: 3/7/2023 ITEM ID#: 2023-428 Noll y Black 2/1q/2023 2:32 pNl Budget Division Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 124,200 124,200 v.2023117 increase/ (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2100.410.4100-5801.00 124,200 - EX Fixed Assets 2100.410.4100-4999.99 - 124,200 RE Use Fund Balance - Current 1 of 1 Ci g 11 February 10, 2023 City of Fayetteville, AR Public Works Dept. 525 S Happy Hollow Road Fayetteville, AR 72701 Joey Smith Assistant Transportation Manager (479) 575-8209 josmith@fayetteville-ar.gov *'IACCU BRINE- ❑ulomgred brine makar NXT-Gen ACCUBRINFblend Ruck foading & blendng system RE: AccuBrine° NXT-Gen brine maker The AccuBrine° NXT-Gen automated brine maker from Cargill Salt — Road Safety is a fully automated brine production system that allows for brine produced simply at the touch of a button. • Salt Tank — 65.5"h x 125.5"W x 62.25"D Five cubic yard capacity. Durable, marine grade fiberglass with ceramic resin coating. • Up to 6,000 gallons/hour production levels — Produce as much or as little brine based upon your needs. • Automatic Salinity control — System uses patent pending technology to ensure continuous, accurate concentration to +/- 0.2% or your desired salinity. • Electrical Safety — All power enclosures and control enclosures are NEMA 4X rated. • Automated Controls — Complete automation of brine production without the intervention of an operator after initial start. Automatically monitors and controls brine concentration during brine production. • Self -Diagnostics — Brine maker monitors itself and ensures systems are functioning properly. • LAN Access/Remote Access Capable — Connect machine to Local Area Network for remote access and faster service/troubleshooting. • Ease of Clean Out — Designed to make clean out simple and safe without intensive labor or removal of any components of the system. • Hose Kit — Roll(s) of 200' hose and applicable fittings included for connecting to storage tank farm. • Air Purge — Capability to purge freshwater line to salt tank after brine production to prevent freezing. Cargill Salt — Road Safety Price Quote Page 1 of 5 Cargill iACCU BRINE_ cutpmoted bri ne moker NXT-Gen ACOUBRINFblend In ck roadin & Nendnp Sygom With the AccuBrine° Blend V2, you can create custom liquid blends of your choosing at the touch of a button. This modular system enables you to produce any custom blend by mixing your brine with various other liquid additives to enhance performance and lower the effective melting temperature. This is the best way to achieve the custom blends you desire efficiently and accurately. • No Blended Storage required — this system eliminates the need to store blended product in storage tanks as a custom blend can be made in real time as it is being sent directly to a liquid application truck. • Protective Shroud — internal components mounted to a coated aluminum frame & stainless -steel shroud with internal heater. Designed to protect components from outside elements. • Stainless Steel Pump standard — Stainless Steel cast and wetted parts. Rated at 200 or 100 gallons per minute discharge (power dependent). • Accurate volumes — product dispensed will be measured via a corrosion resistant, in -line Flow Meter. Product is delivered to the truck in a stacked method i.e. Product A, then Product, B, then Product C. • Level Sensors — storage tank volume sensors provided to determine if enough volume of each product is available to produce desired blend. • Product Recirculation — ability to schedule for automatic recirculation of tanks during off -hours to help eliminate stratifications and solids settling out of solutions. Requires storage tanks to be plumbed according to recommendation. : fit.., ciirifill" IACCU BRINE' oulomared brine rnol€ar NXT-Gen ACCUBRINFblend Ruck roading & blendnp system Cargill Salt - Road Safety is pleased to submit the following quote for your Brine Making Equipment needs. This quote does not constitute an order confirmation. The prices quoted in this letter are valid for a sixty (60) day timeframe. Item Qty Description (Single phase) Each Extended 1 1 AccuBrine NXT-Gen Brine Maker -Control panel with color touch $60,710.00 $60,710.00 screen and a 3HP 100 GPM pump. One hose kit w/ 200 ft of hose, level sensor, LAN and remote access capable, air purge. 30A 208-230VAC 60Hz single phase electrical service required for the brine maker. Salt Tank — 65.5"h x 125.5"W x 62.25"D Five cubic yard capacity. Durable, marine grade fiberglass with ceramic resin coating. 1 1 AccuBrine Blend V2 Truck Loading and Blending System w/ $44,404.00 $44,404.00 1 additive capability- AccuBrine Blend V2 Truck Loading & Blending system with 3PH 100 GPM pump. 1 additive circuit and 1 brine circuit w/ applicable fittings & level sensors. LAN and remote access capable, recirculation feature, truck offload, truck filling system, and truck fill data logger. 200 ft. hose standard. 30A 208-230VAC 60Hz single phase electrical service required. Installation and Commissioning: $9,607.00 Freight: $1,800.00 Total: $116, 521.00 Optional Critical Part Packages Offered Each Critical Spare Parts Kit for Brine Maker - Manifold Gaskets 2" (Qty: 10) Pressure Transducer Female 4-Pin Right Angle Connector Manifold Clamps 2" (Qty: 10) A 5hp 3phase Motor Combo $7,935.00 KZ Dilute Valve Actuator Actuator Only 2" 2" Valve Seal Kit Dilute Valve Seal Kit Brine Flow Meter Critical Spare Parts Kit for 3HP AccuBrine° Blend V2 Truck Fill and Blending Unit- 10 Manifold Gaskets 2" 1 Pressure Transducer 1 Female 4-Pin Right Angle Connector 10 Manifold Clamps 2" $6,653.00 1 3HP Single Phase Motor/Pump Combo 1 Signet Flow Meter (Ingredient) 1 Actuator Only 2" 1 2" Valve Seal Kit Cargill Salt - Road Safety Price Quote Page 3 of 5 Ciirdi ll ACCU BRIE_ cutpmpted bri ne milker NXT-Gen ACCUBRINE'blend (nick roadie & Nendnp sygom Additional Notes, Description of Options: 1. Quote does not include taxes, if applicable. 2. Customer is responsible for providing salt to be used for testing and training. 3. This quote is for equipment powered with single-phase electrical service. 4. The quoted AccuBrine° NXT-Gen brine maker with truck fill and one additive blend. 5. Please note that an additional electric service will be needed for the Truck Fill and Blending unit. 6. Number of hose kits could change after layout of brine maker equipment and storage tanks is finalized. 7. Equipment can take up to 180 days from time of PO to delivery. 8. City of Fayetteville Sourcewell Member ID:34143 9. Cargill Sourcewell Contract # 052919-CGI Below is a basic block diagram utilizing (1) brine storage tank and (1) additive tank, with the ability to circulate product during off -hours. The quoted system allows you to make salt brine to send to storage AND pull brine and additive(s) from storage and send to the Truck Fill at the same time. This is possible since the AccuBrine Blend V2 (AccuBrine NXT-Gen Truck Fill and Blending System) has its own pump/motor and operates independently of the brinemaker. Fresh Water Supply Control Panel � LA I Power Panel & rt Cr Brine I 0 Recirculating '2 Pump CL M ro 0 I Typically Mounted Outside AccuBrine Blend V2 1W rSalt added ciirifill", *'ACCU BRINE� ❑ulomgred brine maker NXT-Gen ACCUBRINFblend Ruck foading & blendng system Terms and Conditions The terms and conditions and full limited warranty statement are available upon request. The terms and conditions and full limited warranty statement shall constitute the sole terms and conditions governing any sale of an AccuBrine® automated brine maker entered into by the parties. No terms or conditions, other than those located at https://www.cargill.com/doc/1432095426022/cargill- salt-terms-and-conditions.pdf, whether contained in Buyer's purchase order or elsewhere, shall be binding on Seller unless agreed to in writing by Seller. Seller's failure to object to such other terms and conditions shall not be deemed a waiver of those located at www.cargill.com. "Confidentiality Notice: This message is intended only for the named recipient and may contain confidential, proprietary or legally privileged information. Unauthorized individuals or entities are not permitted access to this information. Any dissemination, distribution, or copying of this information is strictly prohibited. If you have received this message in error, please advise sender by reply e-mail, and delete this message and any attachments. Thank you." Regards, PA� = I =1 � Jim Anderson District Manager Cargill Salt — Road Safety jim_a_anderson@cargill.com mobile: 612-812-0051 Cargill Salt — Road Safety Price Quote Page 5 of 5