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HomeMy WebLinkAbout2023-02-07 - Minutes -Council Member Sonia Harvey Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Sarah Moore Ward 2 Position l Council Member Mike W iederkehr Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting February 07, 2023 City Council Meeting Minutes February 07, 2023 Page 1 of 14 Council Member Scott Bema Ward 3 Position l Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A meeting of the Fayetteville City Council was held on February 07, 2023 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Council Members Sonia Harvey, D'Andre Jones, Sarah Moore, Mike Wiederkehr, Scott Berna, Sarah Bunch, Teresa Turk, Holly Hertzberg, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Treasurer Kara Paxton, Chief of Staff Susan Norton, Chief Financial Officer Paul Becker, Staff, Press and Audience. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: State of the City Address will be presented_ at_ the City_ Council Agenda Session by Mavor Lioneld Jordan City Council Meeting Presentations, Rel2orts, and Discussion Items: Monthly Financial R, eport Paul Becker, Chief Financial Officer stated the General Fund was strong for the year and up 16% in combined sales tax. He stated franchise fees were up 10%, building fees were up 36% and charges for services were up 10%. He stated that all in all, we were up 1 1% for the year compared to budget. He believed the revenue estimates for 2023 looked good. He stated we were up roughly II30es[iblouWair r-iyetteville AR 72701 t479�575-8323 avwwlayelteville-argov City Council Meeting Minutes February 07, 2023 Page 2 of 14 15% in the Street Fund and briefly spoke of parking and how we ended the year 15% up compared to what original revenue estimates were. He explained how the city had additional expenditures from changing out the parking meters and modernizing the paid parking system. He stated the Parks Development Fund was up 19% compared to what he had estimated and that we were up 6% in water and 3% in sewer usage. He stated Trash and Recycling was down in the year, but it caught up and we ended the year being 1% over what the estimate was. He stated Airport revenues were up and that the city earned quite a bit in fuel sales at the Airport. He explained that all of the city's major funds showed positive and strong results through the year of 2022. He believed the city was in a good position to accommodate for the year of 2023. AL,enda Additions: None Consent: Approval of the January 17, 2023 City Council Meeting Minutes. Approved Washington County Regional Ambulance Authority Subrecipient Agreement Amendment #1: A resolution to approve Amendment # 1 to the Subrecipient Agreement with the Washington County Regional Ambulance Authority to modify the number and types of ambulances authorized to be purchased using American Rescue Plan Act funds. Resolution 26-23 as recorded in the office of the City Clerk Fire Department On Call Policy AOP-124: A resolution to approve Policy AOP-124, On Call Policy of the Fayetteville Fire Department Administrative Operating Procedures, and to approve a budget adjustment. Resolution 27-23 as recorded in the office of the City Clerk Turf Tank: A resolution to waive competitive bidding and approve the purchase of a Turf Tank robotic line painter from Turf Tank in the amount of $49,936.25 plus applicable taxes and freight charges, for use by the Parks and Recreation Department. Resolution 28-23 as recorded in the office of the City Clerk Horner & Shifrin, Inc.: A resolution to approve a professional engineering services agreement with Horner & Shifrin, Inc., pursuant to RFQ 22-01 Selection #7, in an amount not to exceed $84,668.91 for engineering services associated with the Dot Tipton Lift Station Elimination Project, and to approve a project contingency in the amount of $10,000.00. Resolution 29-23 as recorded in the office of the City Clerk 1 IJ'vest Yountain ayetteville AR 72701 (479) 575-8323 vvw+,v tayetteville-ar.gov City Council Meeting Minutes February 07, 2023 Page 3 of 14 Hawkins -Weir Engineers, Inc.: A resolution to approve a professional engineering services agreement with Hawkins -Weir Engineers, Inc. pursuant to RFQ 21 -01, Selection # 14, in an amount not to exceed $268,440.00 for engineering services associated with utility relocations for the Interstate 49 and Highway 62 Interchange Improvements Project. Resolution 30-23 as recorded in the office of the City Clerk Landscape Structures, Inc., Gulley Park: A resolution to authorize a contract with Landscape Structures, Inc. in the amount of $734,936.97, pursuant to a Sourcewell Cooperative Purchasing Agreement, for playground, splash pad, and related improvements at Gulley Community Park, to approve a project contingency in the amount of $80,000.00, and to approve a budget adjustment. Resolution 31-23 as recorded in the office of the City Clerk Porter Corp. d/b/a Poligon, Gulley Park: A resolution to authorize a contract with Porter Corp. d/b/a Poligon in the amount of $595,059.10, pursuant to a Sourcewell Cooperative Purchasing Agreement, for the construction of a pavilion, shade structures, and related improvements at Gulley Community Park, and to approve a project contingency in the amount of $34,400.00. Resolution 32-23 as recorded in the office of the City Clerk 2023 T-Hangar Lease Agreements: A resolution to approve T-Hangar lease agreements in 2023 at the current rental rate for all T-Hangars rented at the Fayetteville Airport. Resolution 33-23 as recorded in the office of the City Clerk Grant Application for Airport Master Plan Update at Drake Field: A resolution to authorize the application for a Federal Aviation Administration Grant in the amount of $374,729.00 to fund 90% of the costs for a proposed Airport Master Plan Update at Drake Field Airport. Resolution 34-23 as recorded in the office of the City Clerk Amend 2023 Adopted Budget for Reappropriating Request: A resolution to amend the 2023 Adopted Budget by reappropriating $191,378,000.00 in bonded or ongoing capital projects, outstanding obligations, and grant funded items. Resolution 35-23 as recorded in the office of the City Clerk Council Member Bunch moved to accept the Consent Agenda as read. Council Member Hertzberg seconded the motion. Upon roll call the motion passed unanimously. Unfinished Business: Raze and Removal of Structure at 2860 E. Wyman Rd.: A resolution to order the razing and removal of a dilapidated and unsafe structure on property owned by Leroy H. Scharfenberg located 13'Mestll,lountair Fayetteville. AR 72701 �70) 575.3:' �,v�,v� iayelteville-argov City Council Meeting Minutes February 07, 2023 Page 4 of 14 at 2860 East Wyman Road in the City of Fayetteville, Arkansas, and to approve a budget adjustment in the amount of $17,800.00. At the 0710512022 City Council Meeting, this item was tabled until the 0810212022 meeting. At the 0810212022 City Council Meeting, this item was tabled until the 1010412022 meeting. At the 1010412022 City Council Meeting, this item was tabled until the 0210712023 meeting. Jonathan Curth, Development Services Director stated Billy Bryant with Code Enforcement was unable to attend the meeting. He spoke of the property and the history of the item. He gave a slideshow presentation that showcased what structures had and had not been removed. He stated staffs recommendation was that Council issue an order of raze and removal for the building and approve a budget adjustment. He noted a family member of the property was in attendance. Mya Scharfenberg, Representative spoke of why she had not completed demolition on the property and described her plan going forward. She stated her father had moved back to Fayetteville and once they got him settled she believed her progress would go faster with demolition. She requested another four months to complete total demolition. Council Member Hertzberg: I have a question for Jonathan. Do you have an estimated adjustment? Or is that $17,000, that's what we had bid before? Jonathan Curth: That was from when the item was originally bid. If Council were to take action, or if the property owner were to do the work themselves, that amount would need to be rebid given the amount of work that they've done. Typically, we rebid those in case that has brought the cost down. It doesn't always guarantee that it's gone down, it's possible that it could go up with other considerations whether it's fuel costs, labor costs or whatever else. Council Member Hertzberg: If we were to find that this amount was lower, would you be interested in the city pursuing the raze and removal just to keep you from having to do the work? Mya Scharfenberg: it's possible depending on how low it is. I've come this far, I'm pretty determined to get it done now and it's kind of cathartic so I don't mind it. Council Member Bunch: Earlier on you said that once this was torn down your father was going to try and put some sort of structure and, I don't remember if it was going to be a mobile home, but that was maybe not going to be allowed in the city? Mya Scharfenberg: Right. We had planned possibly a prefabricated home but it would need to be rezoned to agriculture. Council Member Bunch: Is that still your plan or is he looking for housing elsewhere? Mya Scharfenberg: That's still our plan. We're looking for housing for him, my daughter and my partner so that it's easier to handle this while we figure out the best course of action for the land. Council Member Berna: You're doing this pretty much solely by yourself? 11 13'AVesiMountain ayeitevdle L,R 72'0! (4?9)'375-61323 ,vw,,i rayettewnlle-ai.go,, City Council Meeting Minutes February 07, 2023 Page 5 of 14 Mya Scharfenberg: Yes, I did the roof by myself but I have friends that are going to help me with cleanup and the rest of it. Council Member Berna: If we were to give you an extension of four months, how realistic is it that you're thinking you are going to be able to get that done? Mya Scharfenberg: It's a good estimate. The roof was the hard part and now that I have that down the walls are going to be easy. The other two structures have so much damage already that they're basically just walls anyways so those will be easy as well. Council Member Turk: I appreciate that you've made so much progress, I know you haven't completed it as you thought you may be able to. Do you have some containers that are out there that you're able to put all the stuff in? How is that part of removing the debris progressing? Mya Scharfenberg: We have been renting dumpsters but they're for a couple days so right now the debris is on the property. I've been trying to move it into more manageable piles but for everything else that is in okay condition, we've been using a storage shed. Council Member Turk believed it would be more efficient to have a dumpster for the debris. She briefly spoke of the city donating a dumpster. Mya Scharfenberg stated it was a large project but she felt confident she could accomplish it. Council Member Moore: I have a question about the dumpsters and I'm not sure who wants to answer, but I like the idea that you have Council Member Turk, about the potential that we could assist with the city dumpster possibly. Is that something we could arrange for this property? Jonathan Curth: I'm not able to speak to that, I'm not familiar to any program of that nature, but we can look into that with the Recycling and Trash Collections group. Council Member Wiederkehr described the dumpster that would be needed to collect the debris. He stated there had been a request from another project for dumpsters that had been denied. Council Member Harvey: You feel like you have enough physical help? You said you were going to get some people to help you. Mya Scharfenberg: Yes. I set up a GoFundMe account when this started and that has helped a lot in paying for tools, dumpsters and all the safety equipment. Council Member Harvey requested for the applicant to communicate with the Council if she needed help with the demolition. Council Member Berna: Are you trying to salvage material? Mya Scharfenberg: In the beginning I was but the damage to a lot of the material is just too great. 1 13 West Aylountain Fayetteville AR 7270I 1479) 575-8323 www Fayetteville-ar.yov City Council Meeting Minutes February 07, 2023 Page 6 of 14 Council Member Berna briefly explained how the applicant could demo the property quickly. The City Council received 2 public comments regarding this resolution. Council Member Turk would like to grant the applicant the last four month extension. She questioned if there was a way the city could provide a dumpster at a discounted price. Council Member Bunch mentioned that with rainy weather coming, the applicant may not be able to get the demolition completed in four months. She did not like putting someone in the position of having a lien on their property when they were actively trying to get demolition completed. She agreed with Council Member Turk on this being the last extension granted. Council Member Wiederkehr believed the applicant had shown good faith. He gave the price of what it would cost .for a 30-40 cubic yard roll off bin and the landfill dump fee. Council Member Berna: Do you have funds to be able to get a couple of dumpsters? Mya Scharfenberg: We have funds for one dumpster right now and then I'm hoping to raise more. I'll also be using some of my own money. Council Member Berna stated if the applicant contacted him he would offer assistance. Council Member Hertzberg made a motion to table the resolution to the June 20, 2023 City Council Meeting. Council Member Harvey seconded the motion. Upon roll call the motion passed unanimously. This resolution was tabled to the June 20, 2023 City Council meeting. Amend 130.39 Graffiti: An ordinance to amend § 130.39 Graffiti in the Fayetteville Code to create a Graffiti Abatement Program. At the December 6, 2022 City Council Meeting, this ordinance was amended to add ExhibitA and omit leasehold tenant. This ordinance was left on the second reading and tabled to the January 3, 2023 City Council Meeting. At the January 3, 2023 City Council Meeting, this ordinance was tabled to the February 7, 2023 City Council Meeting. Mayor Jordan: If I understand, Council Member Turk, you want to table it again? Council Member Turk: Yes, sir. I had a meeting with the Arts Council and they had a lot of comments. They wanted to do research on other Graffiti ordinances around the country. Their next meeting is on the 15"' of February so I'd like to hear what recommendations they have. If we could table it to our next Council Meeting on the 21', we would be ready to have further discussion and maybe some amendments to the present draft. Mayor Jordan: So, you want to table it until the 21 `9 Council Member Turk: That's correct. I think that's our next City Council Meeting. 1 13'Alpst MouWain r-ayetteville AR 7270 i (14791 5-75•6323 tayetteville-ai gov City Council Meeting Minutes February 07, 2023 Page 7 of 14 Council Member Turk made a motion to table the ordinance to the February 21, 2023 City Council Meeting. Council Member Harvey seconded the motion. Upon roll call the motion passed unanimously. This ordinance was tabled to the February 21, 2023 City Council meeting. VAC 22-024 (Razorback Rd, Maple St., Etc.): An ordinance to approve VAC 22-024 for property located along Razorback Road, Maple Street, Garland Avenue, Cleveland Street, Hill Avenue, Martin Luther King Junior Boulevard and Lt. Colonel Leroy Pond Avenue in Wards 1 and 2 to vacate portions of street rights -of -way. At the January 3, 2023 City Council Meeting, this item was left on the first reading. At the January 17, 2023 City Council Meeting, this item was left on the second reading. Council Member Hertzberg moved to suspend the rules and go to the third and final reading. Council Member Harvey seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Jonathan Curth, Development Services Director had no new changes to the request. He noted the item was heard at the Town and Gown Committee meeting and explained the request was seen as a positive example of collaboration. He stated Jay Young was available as the representative. Jay Young, Representative gave a brief explanation of the history of the request. He stated if the item were to be approved at the meeting, the ordinance would have nine conditions of approval that would need to be met for the vacation to be complete. Council Member Turk explained what was discussed at the Town and Gown Committee meeting. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6640 as Recorded in the office of the City Clerk New Business: Fayetteville Active Transportation Plan Update: A resolution to approve an update to the Fayetteville Active Transportation Plan. Dane Eifling, Mobility Coordinator gave a presentation of the update to the Active Transportation Plan for the City of Fayetteville. He spoke of the benefits of active transportation in the community and what the update would include. He noted that Fayetteville had moved from a bronze bicycle friendly community to now being gold. He stated the request had been unanimously approved through the Active Transportation Advisory Committee, the City Council's Transportation 1 13 4vest Muuntao Fayetteville. AR 72701 (479) 575-3323 -vww rayetteville-arguv City Council Meeting Minutes February 07, 2023 Page 8 of 14 Committee and the Parks and Recreation Advisory Committee. He spoke of how the plan incorporated guidance from various sources and it focused on improving transportation options. Council Member Bunch questioned how many people participated in the item and what surveys were done for input. Dane Eifling: Speak Up Fayetteville data was incorporated in a lot of the narratives and information that we used. We used feedback from a variety of surveys; it wasn't just exclusive to this plan. A lot of the surveys that we've done in recent years have been relative to Archibald Yell, Road Diet and trail intercept surveys that we do for Regional Planning. We leaned hard on the committees and looking at the breadth of input that was in our 2018 Mobility Plan. We've tried to incorporate from as many places as possible and bring it through the Active Transportation Committee as sounding board for the document and the goals. Council Member Bunch thanked Dane for his explanation. She believed the plan sounded good. Mayor Jordan briefly spoke of the surveys and how the item had been taken to the public. Council Member Harvey: This is the first time it's being read, right? Mayor Jordan: It's a resolution. Council Member Harvey: The first time it's been presented? Mayor Jordan: The first and only time, unless we table it. Council Member Harvey questioned if the Council should hold the item for one more session to allow the public another opportunity to come forward and give input on the plan. Council Member Turk: Is there any reason this needs to be decided on tonight? Dane Eifling: No, there's not a time sensitive nature on the document for any impending projects. Council Member Turk would be in support of holding the item for one meeting. Council Member Harvey spoke of holding a ward meeting for public input on the item. Council Member Bunch encouraged the Council Member's to advertise the item on their social media to ensure the public receives the information provided. Council Member Bunch made a motion to table the resolution to the February 21, 2023 City Council Meeting. Council Member Harvey seconded the motion. Upon roll call the motion passed unanimously. This resolution was tabled to the February 21, 2023 City Council meeting. 113 West Mountaui Fayetteville AR 72701 k4791 575-8323 vwiliv iayet[eville-ar Oov City Council Meeting Minutes February 07, 2023 Page 9 of 14 Amend Ordinance 6591, J.A. Riggs Tractor Company d/b/a Riggs Rental Services: An ordinance to amend Ordinance 6591 to extend the rental of a 2,000 kilowatt generator from J.A. Riggs Tractor Company d/b/a Riggs Rental Services through the end of February 2023 for the amount of $147,472.12, and to approve a project contingency in the amount of $40,000.00. City Attorney Kit Williams read the ordinance. Tim Nyander, Utilities Director spoke of how the generator at the Noland Facility had failed in July of last year which required a backup generator to be rented. He noted that Riggs Rental Services were currently rebuilding the generator and they expected it to be completed fairly quickly, but the city would need to continue to rent the backup generator until it was done. Council Member Wiederkehr: Because we have that Load Sharing agreement, what's the penalty if we don't have the generator to offload our energy consumption? Tim Nyander: The way load shedding works is the regulators will set the hottest day of the month, it could be anywhere in the state, and you have to predict when that will be and you need to be off the grid for at least 15 minutes on that day. If you don't do it, the discount that you're currently getting for load shedding is roughly $50,000 per month and if you miss your load shedding then the rates go back up to that price and remains that way for the rest of the year. It is expensive to miss a day and we always try to predict the hottest day ourselves. When we get on there we stay on there for about an hour, not 15 minutes, and try to keep everything between the lines. Council Member Hertzberg: Do we have a contract for completion date of the repairs? Or is that just dependent on labor and supplies? Tim Nyander: We had a quote and an agreement for the repair, the supply chain issue is what caused it and they did keep us informed. i think by the end of March is when we'll have this generator back in place. Council Member Wiederkehr moved to suspend the rules and go to the second reading. Council Member Hertzberg seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Hertzberg moved to suspend the rules and go to the third and final reading. Council Member Turk seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6641 as Recorded in the office of the City Clerk 113 iVest Mountain F:�yetteville AR 72 70 1 Id-T 575-3323 �VMV iavettevdle-ar yov City Council Meeting Minutes February 07, 2023 Page 10 of 14 Childcare Assistance Program Funding Increase: A resolution to authorize additional funding in the amount of $1,000,000.00 for the Childcare Assistance Program, and to approve a budget adjustment. Paul Becker, Chief Financial Officer stated Administration brought forward a recommendation to increase funding for the item. Yolanda Fields, Community Resources Director/Equity Officer spoke briefly of the applications that were received and the cost of the funding. Council Member Hertzberg thanked Yolanda Fields for her update. She questioned if it would be appropriate to propose an amendment. Mayor Jordan: Go for it. Council Member Hertzberg: I would like to propose, as discussed at the ARPA Workshop, to increase the budget adjustment from $1,000,000.00 to $1,500,000.00. Council Member Harvey: Second. Mayor Jordan: Any discussion on the amendment? Council Member Moore explained that if the Council approved $1,500,000.00 for childcare assistance, that would be all the money they would allocate because there were other needs for funding. She questioned if there would be a timeline set to give as many applicants as possible the ability to apply. She thanked Yolanda and staff for their work and explained how people from all income spectrums had been impacted. She hoped the program could continue to be equitable and explained how people in the throes of everyday life might become aware of the program too late. Mayor Jordan did not believe the applications had been stopped. Council Member Moore was concerned that funds might not be available if the applications received totaled over the approved amount. She briefly spoke of setting a timeline for applicants. Susan Norton, Chief of Staff. Why don't we ask Yolanda Fields if she has a recommended timeline because given what she's seen coming in, that might make good sense. Yolanda Fields: I just want to make sure we're clear that on the income level, it's spread across the board, so we are getting good information out there. We're going to do another push for information. What we're doing right now is we will take applications and those that are in the approval bucket, we're going to keep approving them until we have full commitment of the total dollar amount. Is the concern that there wouldn't be a spread amongst the different income levels? Susan Norton: The concern is that if we don't announce a deadline for applications and people understand that this money will run out, that we'll keep taking applications and we will spend all 1 13 west k1ountmml Fiyetteville AR 72 70 1 t179) 575.8323 ojwvv Fayetteville-ar.yov City Council Meeting Minutes February 07, 2023 Page 11 of 14 the money and then there will be an expectation that we'll find more money. That's the concern. Given what you've seen, how long do you believe we should be taking applications for? Yolanda Fields: As quickly as this is moving right now with what we've got in the approval bucket and the pending; we're already at $1,000,000.00. We've been working this since the beginning of December, we're talking two months, so within the next two months we'll have this money out the door as far as committed for the period of time for a year for each of the applicants. Susan Norton: When would you anticipate would be the wisest time to say we only want to take applications up to this point and evaluate where we are? Yolanda Fields: We will be looking at this. What I would recommend is that we look at this at the end of February and see where we're at and then at that point we could make a better call on how much more time we would have the ability to take applications. Susan Norton spoke of giving guidelines to how long we would be taking applications. Yolanda Fields: That would be it. We will review at the end of the month, if at that point we need to call it done then we're done. We will advise folks that we cannot take anymore applications. Susan Norton: Sounds great. We'll probably ask you on February 2I" just to see where we are. Council Member Berna suggested that no more applications be taken until there was a review at the end of the month. Yolanda Fields stated her office was having challenges with applicants that were in the approval bucket but not responding. She explained how her office was reaching out to the applicants via three calls and a letter and stated that if they did not respond, their application would be moved to an inactive folder. She would keep an eye on the approvals so that the funds did not run out for applications that made it into the approval or pending approval buckets. Paul Becker: Yolanda, can we plan on giving the council an update next week at the agenda session and see where we are right there and see if we need to make a decision at that point? Yolanda Fields: Absolutely. Council Member Wiederkehr briefly explained how the money would get used quickly. Council Member Turk: Yolanda, if I recall correctly from our discussion last week, not too many folks had applied from Ward 4 so I don't know if you're going to do an outreach campaign there? Yolanda Fields: We're going to be pushing that out with our community partners and our city communication platforms. I want to mention that when you're looking at the information on the wards, those are individuals that live, work or go to school in that area. It's not necessarily that they live in that ward, it may just be there are more folks that work in other wards or go to school in other wards. We will get the word out. We keep pushing it out there so folks are aware this 1 13 West blouritain Fayetteville AR 72701 14701 575-3323 m mlw. Fayetteville-ar qov City Council Meeting Minutes February 07, 2023 Page 12 of 14 assistance is there because it could make a difference in somebody's life as far as being able to get training to get a better job and to just have a years' worth of relief. Council Member Turk thanked Yolanda Fields. Council Member Moore felt as though she was hearing that whoever applied and was the fastest at responding or had the least barriers would potentially get a full application. She wanted to be mindful that applicants may have barriers they were experiencing and believed it would be best to create a more equitable process if a timeline could be set. She was concerned there were still people that needed childcare who may not have heard about the program. Yolanda Fields wanted to make it clear that the information would be advertised to the public. She explained the process of how her office made contact with the applicants and ways they offered applicants assistance in getting their applications completed. She stated she would present an update and try to ensure that everyone that was in need got a fair chance to receive assistance. Mayor Jordan explained that whatever process was decided on, the $1,000,000.00 would still be needed to fund the request. Council Member Hertzberg believed the request for additional funding should be passed. Council Member Bunch agreed. Council Member Berna applauded Yolanda Fields and staff for their work on the item. He felt that if the system was changed halfway through the process it could lead to confusion. Council Member Harvey encouraged everyone to share the information on their social media's. She thanked Yolanda Fields for her work and her teams work. There was brief conversation of what motion the council was currently at. Kara Paxton, City Clerk Treasurer: We have an amendment on the floor to change it from $1,000,000.00 to $1,500,000.00. Council Member Hertzberg moved to amend the resolution to increase program funding from $1,000,000.00 to $1,500,000.00. Council Member Harvey seconded the motion. Upon roll call the motion passed unanimously. The City Council received 1 public comment regarding this resolution. Council Member Turk moved to approve the resolution. Council Member Bunch seconded the motion. Upon roll call the resolution passed unanimously. Resolution 36-23 as recorded in the office of the City Clerk 113 blest Mountain Fayetteville AR 7270 I t479� 375-3323 www fayettevdle-ar yov City Council Meeting Minutes February 07, 2023 Page 13 of 14 Amend §33.331 Attendance Requirements: An ordinance to amend § 33.331 Attendance Requirements of the Fayetteville City Code to remove the presumed resignation of a Civil Service Commissioner who has failed to attend at least 70% of the meetings. City Attorney Kit Williams briefly explained how several commissions and boards had been created pursuant to specific authorizing statutes which may limit the power of the City Council for removing members. He reviewed the authorizing statues for boards and commissions and brought forward a proposed amended ordinance for the council's approval. Council Member Harvey moved to amend the ordinance to the ordinance that City Attorney Kit Williams presented. Council Member Jones seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Hertzberg moved to suspend the rules and go to the second reading. Council Member Turk seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Harvey moved to suspend the rules and go to the third and final reading. Council Member Turk seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6642 as Recorded in the office of the City Clerk Announcements: City Attorney Kit Williams stated Council Member Turk planned to take from the table a resolution concerning $1,000,000.00 for an expanded timeframe for people to make filings on. He stated this was notice to anyone who wanted to comment at the next meeting on the item. Council Member Turk: I proposed the $1,000,000.00 to compensate people that had losses during the 2021 season. There's been some changes made to that resolution based on our conversation at the workshop the other night. I would like to submit the new resolution at the agenda session meeting, but there's some small details. Do I need to say anything else, Kit? City Attorney Kit Williams: No. I will send that tomorrow in a proposed amended resolution for your consideration and of course it will be also discussed at the agenda session. 1 1.3 vTest Mountain Fayetteville AR 72701 �479i 575-3323 ojww fayegeville-ar gov City Council Meeting Minutes February 07, 2023 Page 14 of 14 Council Member Harvey: So that's it, we just need to describe it and then you bring it forward and that's it? It's removed from the agenda? City Attorney Kit Williams: Well she'll take it from the table and then it'll be up to the council if they want to amend to what she's proposing. It's simply that if something has not been tabled to a specific date, we want to give people enough notice. That's why I want to talk about it at this meeting and the agenda session, so it doesn't come as a surprise. Council Member Harvey stated she may need to do that process with her item as well. Council Member Turk explained her reasoning for bringing the item forward now. City Attorney Kit Williams explained how the item was time sensitive. Council Member Bunch reminded everyone that the first quarter applications for City Boards and Commissions would be open to apply for until February 24, 2023. Council Member Wiederkehr: The Environmental Action Committee is accepting nominations for the Mayors Environmental Stewardship Award for this year. Susan Norton, Chief of Staff stated the deadline for the nominations was March 1st ON Council Agenda Session Presentations: Sales Tax Report, Paul Becker Energy Report, Peter Nierengarten City Council Tour: None Adjournment: 7:05 p.m. ��'4• •' CITY ' •'�€�`'�. • r, �.c ' cp Kara Paxton, City Cl k Treasurer .,�; �IY�T] ■ a— =� • E1 : rn rOV [) IIJ`v4estVountain Fayetteville AR 72701 (479)575.&,23 vvvvw.rayetteville-ar-yov