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HomeMy WebLinkAbout2022-12-12 - Minutes -Fayetteville 401 et Mountain St. Fayetteville, AR 7272701 Public Library 479.856.7000 a questions@faylib.org faylib.org Board of Trustees December 12, 2022 4 pm MINUTES Regular Meeting — Walker Room Trustees present: B. Park, S. Overbey, M. Sutherland, S. Rodgers, A. Wilbourn, H. Garner, R. Qualls Staff present: D. Johnson, R. Duarte, T. Ball, S. Palmer, C. Karnatz, M. Eiler, H. Robideaux, C. Denis, K. Hoover, L. Husband, A. Taylor Press: S. Ryburn Attorney: V. Chadick Public: C. Rein, G. Williams Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: B. Park called the meeting to order at 4:00 PM II. Roll Call III. Minutes — Approval of minutes from October 17, 2022: H. Garner approved the minutes from October 17, 2022, as written. S. Rogers seconded the motion. All voted AYE. IV. Reports A. Key Upcoming Events: All Together Now music production series; Chinese New Year Super Saturday; Zine Club with Visiting Artist A. Kandora; KUAF concert. B. Mission Moment: S. Palmer spoke about Facilities projects: events, food/catering, building maintenance and upkeep, and security. Events and food/catering have grown since their introduction with the library expansion. C. Library Administration 1. Management Reports a. Performance Measures: iCards have been adjusted to let students keep them from year to year, so new registrations are fewer than previous years. Due to technical difficulties, the Bibliotheca door counter visit number was off. Online attendance remains strong. b. Strategic Plan progress through November 2022: Food for Fees Week accumulated 337 pounds of food; True Lit was led by NYT bestselling author A. Gray and at least one author who participated in the pitch session found representation; Mr. Mouse continues to be popular with children; 240 turkeys were given away at Asbell Elementary before Thanksgiving; volunteer -led Reading Roadshow was revived. ❑�I M Fayetteville Public Library 2. Financial reports 401 W Mountain St Fayetteville, AR 72701 479 856 7000 questions@fayl i b.org faylib.org a. Overview: Reports are delayed because of the transfer to Sage but will be completed before the end of 2022. b. Budget to actual through November 2022 —to be distributed when available c. Balance sheet as of November 2022—to be distributed when available 3. Informational a. Community Needs Assessment update: Staff received a draft report and have gone through recommendations based on feedback and surveys. After another meeting with the Ivy Group, a final report will be ready to share. b. USDA grant update: The grant is primarily for education planning regarding farm -to -restaurant production with UAMS and other community partners. FPL will follow by applying for the execution grant, which is funded annually. c. New staff & staff recognition: Three new part-time staff generalists in CFI, Youth Services, and Circulation. 109 total staff with one open position. J. Smith, Youth and Teen Librarian, finished her MLIS degree. D. Fayetteville Public Library Foundation: monthly report: W. Fitzgibbon and C. Karnatz appeared on KNWA and Fox to promoted FPL and the Foundation. Along with the $1.26 million ARPA funds, FPL received a $89,000 grant for loss of revenue. The Be(A)ware storytime event raised $56,000. Bank of Fayetteville will award the CFI with a $4,500 grant, and Giving Tuesday raised $4,200. $20,000 was raised in response to year end mailing. E. Friends of the Fayetteville Public Library: No December meeting, but new Board members will join in January. A cart is available near the loading dock for donations. Friends is gifting FPL $3,600 to fund a portion of 2023's SRC, along with a CFI virtual reality program, and a PS5 for the Teen gaming room. F. Art Committee: Four applications are in the process of being reviewed for display. The meeting was held via email due to the holidays. New business A. Discussion items Approve 2023 Budget: Total budget is $12.9 million. $9.4 million was allotted to library operations, which increased by 7.5%. Personnel cost is 55% of budget, including a 2.9 FTE increase. The largest source of revenue comes from library millage, which was $5.2 million, followed by city transfers at $3.2 million. R. Qualls moved to approve the proposed 2023 Annual Budget & Work Program. S. Rodgers seconded the motion. All voted AYE. VI Fayetteville Public Library 401 W Mountain St. Fayetteville, AR 72701 479.B56 7000 q uestions@foylib.org faylib.org 2. ARPA funding review: The 1-year grant will add 3 full-time staff in the CFI and 1 staff member in the teaching kitchen. 3. Crossland additional build -out: Before the expansion broke into phases, part of the ARPA funding included a build -out of the computer training lab. Crossland previously gave a bid for the cost and are prepared to proceed. This would necessitate another contract with Crossland. H. Garner moved to waive the procurement process for the additional Crossland build -out, pending the City's permission. S. Overbey seconded the motion. All voted AYE. 4. FPL policy adjustments: This is policy documentation, primarily regarding community organizations, outlining what a partner is and FPL's involvement with the event. FPL+ will allow the library expanded hours in the evening and morning. H. Garner moved to approve the proposed policy adjustments. R. Qualls seconded the motion. All voted AYE. 5. WALK-ON ITEM: Acceptance of Workforce Development Program ARPA funding and approval of Budget Adjustment: The 2023 Budget does not include ARPA funding. H. Garner moved to accept the ARPA funding and approved the 2023 Budget adjustment as written. R. Qualls seconded the motion. All voted AYE. Public Comment: None Adjournment: R. Qualls motioned to adjourn the meeting. A. Wilbourn seconded the motion. The meeting was adjourned at 4:59 PM. 0 Martha Sutherland, Secretary Date �3'