HomeMy WebLinkAbout33-23 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 33-23
File Number: 2023-357
2023 T-HANGAR LEASE AGREEMENTS:
A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2023 AT THE CURRENT RENTAL
RATE FOR ALL T-HANGARS RENTED AT THE FAYETTEVILLE AIRPORT
WHEREAS, the City constructed T-Hangars at the Fayetteville Airport serve pilots based at out airport and provide
revenue to the City's Airport Services Division; and
WHEREAS, the Airport Board, working with the Airport Services Division, has recommended to the City Council the
reasonable rental rates for all such T-Hangar rentals for many years; and
WHEREAS, it is appropriate for the City Council to approve numerous standard lease agreements for the T-Hangars
as a group through the end of 2023, at which time the rates will be reviewed and potentially increased.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all T-Hangar leases in the
standard form and for the existing amount that come up for renewal or begin in 2023 and authorizes Mayor Jordan or
his designee to execute the T-Hangar leases.
PASSED and APPROVED on February 7, 2023
Attest:
.� �..' G Y p ••c3' !.
~�~ Kara axton, City Cley&reasurer FpYE
vi
r�rf4'{0N+= C)��rk�~~
Page 1
CITY OF
W41iFAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 7, 2023
TO:
Mayor Jordan and City Council
THRU:
Susan Norton, Chief of Staff
FROM:
Jared Rabren, Airport Director
DATE:
SUBJECT:
CITY COUNCIL MEMO
2023-357
RECOMMENDATION:
The Aviation Division requests a resolution to approve and allow the Mayor to sign all T-Hangar lease
agreements for 2023 at the current rental rate or as adjusted upward by the City Council for all T-Hangars
rented at the Fayetteville Airport -Drake Field.
BACKGROUND:
Drake Field operates 94 T-Hangar units which are designed to store single and twin -engine personal aircraft.
The units are similar and feature the same amenities: electricity, lighting, and electric bi-fold doors.
DISCUSSION:
A standardized lease agreement format is used when the unit is leased. A copy of this lease agreement is
attached.
BUDGET/STAFF IMPACT:
None. Revenue from the T-Hangar leases is budgeted. Rates are reviewed by the Airport Board every two
years.
ATTACHMENTS: T-Hangar Leases 2023 SRF, Airport Hangar Lease Agreement
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
- Legislation Text
File #: 2023-357
A RESOLUTION TO APPROVE T-HANGAR LEASE AGREEMENTS IN 2023 AT THE CURRENT
RENTAL RATE FOR ALL T-HANGARS RENTED AT THE FAYETTEVILLE AIRPORT
WHEREAS, the City constructed T-Hangars at the Fayetteville Airport serve pilots based at out airport
and provide revenue to the City's Airport Services Division; and
WHEREAS, the Airport Board, working with the Airport Services Division, has recommended to the
City Council the reasonable rental rates for all such T-Hangar rentals for many years; and
WHEREAS, it is appropriate for the City Council to approve numerous standard lease agreements for
the T-Hangars as a group through the end of 2023, at which time the rates will be reviewed and
potentially increased.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves all T-Hangar
leases in the standard form and for the existing amount that come up for renewal or begin in 2023 and
authorizes Mayor Jordan or his designee to execute the T-Hangar leases.
Page 1
Jared Rabren
Submitted By
City of Fayetteville Staff Review Form
2023-357
Item ID
2/7/2023
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/17/2023 AIRPORT SERVICES (760)
Submitted Date Division / Department
Action Recommendation:
The Aviation Division requests approval for the Mayor's signature on all T-Hangar lease agreements for 2023 at the
current rate or as adjusted upward by the Airport Board for all T-Hangars rented at the Fayetteville Airport -Drake
Field.
Account Number
Project Number
Budgeted Item? No
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Fund
Project Title
Total Amended Budget
$ -
Expenses (Actual+Encum)
$ -
Available Budget
Item Cost
$ -
Budget Adjustment
$ -
Remaining Budget
V20221130
Previous Ordinance or Resolution #
Approval Date:
HANGAR RENTAL AGREEMENT
Fayetteville Executive Airport, Drake Field
Lease Application and Accounting Information Form
Company or Individual Name:
Name of Company Representative (if applicable):
Home Address:
Mailing Address (if different):
Current Status of Corporation:
(Provide Copy of Certificate of Good Standing or
other documentation)
Business and/or Services to Be Provided:
Phone/Work: Phone/Cell:
Phone/Home: Email:
Emergency Contact Name: Emerg Phone:
Social Security or Tax LD No. Date of Birth:
Hangar Number: Aircraft Number: N
Effective Date: Aircraft Make/Model/Year:
Monthly Rental: $ Aircraft Color Scheme: (Ex: White/Red)
Aircraft Type: Single Engine Aircraft
Person conducting the business and/or providing the service if different from above:
Name: Phone: E-mail:
Description of tools, equipment, services and inventory required to conduct proposed business and /or
service: Please provide a description of the type of tools and equipment used, how services will be delivered
to the customer, and types/amounts of materials to be stored including potentially hazardous materials
Hours of Operation:
Total Number of Employees:
I, , agrees to provide the Airport with changes to current address, telephone, aircraft, and
insurance information.
Would you like to be included in a T-Hangar Tenant Directory? No Please check the information you
would like to include in the Directory:
❑ Name ❑ Email ❑Address
❑ T-Hangar number ❑ Tail number ❑Aircraft type
0 Telephone # (home) ❑ Telephone # (work) ❑Telephone # (cell)
LEASE AGREEMENT
The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to
, a hangar for the above described aircraft on the following terms and
conditions. This lease is intended for the private storage of an aircraft. It is not intended to
be used for aircraft maintenance, storage of hazardous materials or storage of non -aviation
materials.
1. AIRPORT RULES AND ACCESS:
A. shall abide by "The Minimum Standards for Fayetteville Executive
Airport, Drake Field", City of Fayetteville codes and ordinances, county, state,
federal Statutes, Federal Aviation Regulations, and environmental laws.
B. Hazardous activities such as, but not limited to: smoking, welding, use of spark
producing devices (i.e. grinders), painting, doping, open fuel lines or the application
of hazardous substances are expressly prohibited.
C. shall keep the aircraft storage space clean and free of grease, oil, paper
and other debris. All flammables must be stored in a metal container with a tight
fitting lid with sump capability at minimum or any other approved containment
device. Combustible liquids such as lube oil may be stored in small quantities.
(See Airport's Minimum Standards). No additional label is necessary if company
label already indicates flammable liquid or type liquid contained. Flammable
storage (other than inside the aircraft fuel storage tank) is limited to a maximum of
10 gallons in each Hangar unit. The premises covered by this Agreement shall not
be used for the storage of explosive substances or items.
D. Aircraft shall be removed from a hangar for any activity involving fueling or
defueling.
E. The Airport and its designated agents may enter hangars at any time for
inspection. Only locks provided by the Airport may be used on hangar doors.
F. Flying Clubs shall provide copies of the flying club bylaws, current insurance
documents, and current membership roster to be submitted annually to the Airport
Administration Office.
2. RENT:
A. A security deposit of $100.00 is due and payable upon commencement of the
lease. The City may use the entire security deposit, or any portion thereof, to cure a
default in the terms of the lease, as compensation for damages to the hangar beyond
normal wear and tear, for cleaning of the premises, or for replacement of locks or
other equipment necessary to secure the premises. Any amount not used for these
purposes shall be refunded within sixty (60) days after termination of the tenancy
and delivery of possession to the City.
B. The hangar rent is invoiced in advance and shall be due on the first day of each
month. further agrees to pay upon demand any excise or other tax on the
leasehold interest.
C. The non-payment of rent may be grounds for termination of this Agreement.
will also be subject to a late fee for delinquent rental payment. Delinquent accounts
will be sent to a collection agency in accordance with City of Fayetteville's
collection/termination policies after 90 days.
D. The rent stated above is subject to periodic adjustment by the Airport Board.
Notice of increase shall be sent out at least thirty days prior to the increase.
2
1STRUCTURAL MODIFICATIONS:
A. No structural or electrical modifications, painting, or alterations will be
made to the storage space without the prior written approval of the Airport
Director.
B. shall not attach any hoisting, winching or holding
mechanism to any part of the storage space, or pass any such mechanism
over the beams or braces thereof.
4.ELECTRICAL APPLIANCES:
A. Limited electrical appliances are allowed in a hangar including portable fans,
televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars,
battery trickle chargers, and small air compressors. Prohibited appliances include,
but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and
stoves. Any appliance not having an explosion -proof motor which generates a
glow, flame, or spark must be elevated at least eighteen (18) inches above the floor.
No appliances, except refrigerators, dehumidifiers, battery trickle chargers and
engine heaters, may remain connected to any electrical receptacle when the hangar
is not occupied.
B. shall not overload electrical circuits. Hangar electrical circuits
are designed for 20 amps.
5.MOTOR VEHICLES:
A. Vehicles shall be driven on the airport only by a licensed driver in accordance
with policy established in the Airport's Minimum Standards. shall maintain
currency of registration as well as limits of liability and property damage insurance,
as mandated by the State of Arkansas, on its vehicle. will exercise all
controls and restraints necessary as to its employees, agents, and invitees so as to
comply with this Agreement.
B. Vehicles must be located so as not to block aircraft access route between any
hangars, as per the Airport's Minimum Standards. Vehicles will be parked in
accordance with the airport parking plan, signage and pavement markings.
6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a
negligent manner so that the propeller or exhaust blast may cause injury to persons or
damage to property.
7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property
are stored at `s sole risk. Any insurance protecting `s personal
property against fire, theft or damage must be provided by agrees to
save the Airport Harmless from any and all liability by reason of the storage or
maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or
from injury or damage caused to any persons or property by reason of the operations of
said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum
Standards and a current Certificate of Insurance shall be on file at the Airport
Administration Office. This clause shall not be construed to waive that tort immunity as
set forth under Arkansas Law.
&AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame,
use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is
not in this Aircraft Storage Hangar. Opening fuel cells and fuel lines is not permitted in a
storage hangar.
9. NO COMMERCIAL ACTIVITY: No commercial or revenue -producing activities
shall be conducted or permitted from any aircraft storage space without written approval of
the Airport Director.
10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a
month -to -month basis for aircraft storage only. Such space may not be sublet, assigned or
otherwise transferred without the prior written approval of the Airport Director. Only the
aircraft identified in this Agreement may be stored in this hangar.
11. TERMINATION:
A. This Agreement shall be deemed a "month -to -month" tenancy and may be
terminated by either party upon giving thirty (30) days notice to the other in writing,
prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written
notice for any violation of the terms or conditions of this Agreement.
12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if
sent by Certified Mail, return receipt requested, postage paid, to the following address for
the City/Airport, or for the tenant, the last known address or copy thereof may be posted
upon the entryway door of the above mentioned hangar.
CITY OF FAYETTEVILLE
Airport Administration Office
4500 S. School Ave., Suite F
Fayetteville, AR 72701
Phone: 479-718-7642
13. If fails to make any payment due hereunder within ten (10) days of the date
on which such payment is due, the City of Fayetteville may, at its option, terminate this
agreement and take possession of such of personal property as is reasonably
necessary to secure payment of the amount due and unpaid.
14. Upon expiration or other termination of this lease, `s rights to use of the
demised premises shall cease, and shall vacate the premises without
unreasonable delay.
All fixtures, improvements, equipment, and other property brought, installed, erected or
placed by on the demised premises shall be deemed to be personalty and shall
remain the property of shall have the right at any time during the
term of this agreement, to remove any or all of such property from the Airport, subject,
however, to `s obligations to repair all damages, if any, resulting from such
removal. Any and all property not removed by prior to the expiration of
this lease shall thereupon become the property of the City of Fayetteville and title thereto
shall thereupon vest in the City of Fayetteville.
15. All covenants, conditions and provisions in this agreement shall extend to and bind the
legal representatives, successors and assigns of the respective parties hereto.
El
I have received a copy of "The Minimum Standards for the
Fayetteville Municipal Airport Drake Field" . (initial)
Mandatory Acknowledgment `By signing this application, acknowledge that I am
ultimately responsible for the payment of any and all sums of money arising as a
result of this grant of temporary credit."
Signature of Responsible Party
APPROVED:
Airport Director
Date
Title
Date
THE CITY OF FAYETTEVILLE:
Lioneld Jordan, Mayor
ATTEST:
Kara Paxton,
City Clerk and Treasurer
Date
5
Attachment "A" to Hangar Rental Agreement
For Execution by Partners in Aircraft
I agree to be bound by the terms and conditions of the hangar Rental Agreement
Effective
Lessee Name:
Partner #1:
Address
Signature:
Partner #2•
Address
Signature:
Partner #3:
Address
Signature:
Partner #4
Address
Signature:
(day/month/year) for Hangar #
31
Caleb Maxwell T-Hangar Lease Agreement
City of Fayetteville Staff Review Form
2023-0438
Item ID
ARCHIVED
NSA
City Council Meeting Date -Agenda Item Only
N/A for Non -Agenda Item
Jared Rabren 4/6/2023 AIRPORTSERVICES(760)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Caleb Maxwell.
Budget Impact:
Account Number
Project Number
Budgeted Item? No Total Amended Budget
Expenses(Actual+Encum)
Available Budget
Does item have a direct cost? No Item Cost
Is a Budget Adjustment attached? No Budget Adjustment
Remaining Budget
Fund
Project Title
V20221130
Purchase Order Number: Previous Ordinance or Resolution a 33-23
Change Order Number:
Original Contract Number:
Comments:
Approval Date: 05/02/2023
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
TO:
Lioneld Jordan, Mayor
THRU:
Susan Norton, Chief of Staff
Staff/Contract Review Committee
FROM:
Jared Rabren, Airport Director
DATE:
4/06/2023
SUBJECT: Airport T-Hangar Rental Agreement- Caleb Maxwell
RECOMMENDATION:
Review and signature of the Mayor.
BACKGROUND:
Caleb Maxwell requests T-hangar C-8 for aircraft storage.
DISCUSSION:
Standard T-hangar Rental Agreement
STAFF MEMO
BUDGET/STAFF IMPACT:
Provides annual revenue to the Airport in the amount of $2,160.00, at the rate of $180.00 per
month.
Attachments:
Staff Review Form
Staff Review Memo
Lease Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
HANGAR RENTAL AGREEMENT
Fayetteville Executive Airport, Drake Field
Lease Application and Accounting Information Form
Company or Individual Name Caleb Max,oel
Name of Company Representative (if applicable):
Home Address: 3 Lancaster Or
Bella Vista, AR 72715
Mailing Address (if different): same as above
Current Stains of Corporation:
(Provide Copy of Certificate of Good Standing or
other documentation)
Business and/or Services to Be Provided:
Phone/Work: Phone/Cell: rear a+sam
PhoneMome: Email®rrenanftaarwa
Emergency Conrad Name: cm,w Han Emerg Phone: oeolaos m.+
Social Security or Tax LD No. Date of Birth:
Hangar Number: C-9 Aircraft Number: Nrrt JL
Effective Date: 041Otn023 Aircraft Make/Model[Year. CESSNA nz lssa
Monthly Rental: S 180 Aircraft Color Scheme: Awmwareua (Ex: White/Red)
Aircraft Type: single Eoame aircraft
Person conducting the business and/or providing the service if different from above:
Name: Phone: E-mail:
Description of tools, equipment, services and inventory required to conduct proposed business and /or
service: Please provide a description ofthe type ofmols and equipment used, how services will be delivered
to the customer, and iypes/amounts of materials to be stored including potentially hazardous materials
Hours of Operation: Total Number of Employees:
I, Caleb ua.,.ar , agrees to provide the Airport with changes to current address, telephone, aircraft, and
insurance information.
Would you like to be included in a T-Hangar Tenant Directory? rvo Please check the information you
would like to include in the Directory:
0 Name ❑ Email E1Address
❑ T-Hangar number ❑ Tail number [JAmerall type
❑ Telephone k (home) ❑ Telephone q (work) QTelephone a (cell)
LEASE AGREEMENT
The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to
Caiebma�u, a hangar for the above described aircraft on the following terms and
conditions. This lease is intended for the private storage of an aircraft. It is not intended to
be used for aircraft maintenance, storage of hazardous materials or storage of non -aviation
materials.
I. AIRPORT RULES AND ACCESS:
A. — shall abide by "The Minimum Standards for Fayetteville Executive
Airport, Drake Field", City of Fayetteville codes and ordinances, county, state,
federal Statutes, Federal Aviation Regulations, and environmental laws.
B. Hazardous activities such as, but not limited to: smoking, welding, use of spark
producing devices (i.e. grinders), painting, doping, open fuel lines or the application
of hazardous substances are expressly prohibited.
C. cabc M.. shall keep the aircraft storage space clean and free of grease, oil, paper
and other debris. All flammables must he stored in a metal container with a tight
fitting lid with sump capability at minimum or any other approved containment
device. Combustible liquids such as lube oil may be stored in small quantities.
(See Airport's Minimum Standards). No additional label is necessary if company
label already indicates flammable liquid or type liquid contained. Flammable
storage (other than inside the aircraft fuel storage tank) is limited to a maximum of
10 gallons in each Hangar unit. The premises covered by this Agreement shall not
be used for the storage of explosive substances or items.
D. Aircraft shall be removed from a hangar for any activity involving fueling or
defueling.
E. The Airport and its designated agents may enter hangars at any time for
inspection. Only locks provided by the Airport may be used on hangar doors.
F. Flying Clubs shall provide copies of the flying club bylaws, current insurance
documents, and current membership roster to be submitted annually to the Airport
Administration Office.
RENT:
A. A security deposit of $100.00 is due and payable upon commencement of the
lease. The City may use the entire security deposit, or any portion thereof, to cure a
default in the terms of the lease, as compensation for damages to the hangar beyond
normal wear and tear, for cleaning of the premises, or for replacement of locks or
other equipment necessary to secure the premises. Any amount not used for these
purposes shall be refunded within sixty (60) days after termination of the tenancy
and delivery of possession to the City.
B. The hangar rent is invoiced in advance and shall be due on the first day of each
month. c.imw . further agrees to pay upon demand any excise or other tax on the
leasehold interest.
C. The non-payment of rent may be grounds for termination of this Agreement.
will also be subject to a late fee for delinquent rental payment. Delinquent accounts
will be sent to a collection agency in accordance with City of Fayetteville's
collection/termination policies after 90 days.
D. The rent stated above is subject to periodic adjustment by the Airport Board.
Notice of increase shall be sent out at least thirty days prior to the increase.
2
3.STRUCTURAL MODIFICATIONS:
A. No structural or electrical modifications, painting, or alterations will be
made to the storage space without the prior written approval of the Airport
Director.
B. Ceteb Mamell shall not attach any hoisting, winching or holding
mechanism to any part of the storage space, or pass any such mechanism
over the beams or braces thereof.
4.ELECTRICAL APPLIANCES:
A. Limited electrical appliances are allowed in a hangar including portable fans,
televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars,
battery trickle chargers, and small air compressors. Prohibited appliances include,
but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and
stoves. Any appliance not having an explosion -proof motor which generates a
glow, Flame, or spark must be elevated at least eighteen (18) inches above the floor.
No appliances, except refrigerators, dehumidifiers, battery trickle chargers and
engine heaters, may remain connected to any electrical receptacle when the hangar
is not occupied.
B. Caleb Ma veil shall not overload electrical circuits. Hangar electrical circuits
are designed for 20 amps.
S.MOTOR VEHICLES:
A. Vehicles shall be driven on the airport only by a licensed driver in accordance
with policy established in the Airport's Minimum Standards. etl — shall maintain
currency of registration as well as limits of liability and property damage insurance,
as mandated by the State of Arkansas, on its vehicle. Caleb Mas H will exercise all
controls and restraints necessary as to its employees, agents, and invitees so as to
comply with this Agreement.
B. Vehicles must be located so as not to block aircraft access route between any
hangars, as per the Airport's Minimum Standards. Vehicles will be parked in
accordance with the airport parking plan, signage and pavement markings.
6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a
negligent manner so that the propeller or exhaust blast may cause injury to persons or
damage to property.
7.PROPERTY DAMAGE/PERSONAL INJURY: Aircraft and other personal property
are stored at caw Ma.,wr `s sole risk. Any insurance protecting Caleb Maxwell 's personal
property against fire, theft or damage must be provided by Caleb Mexwe [. Caleb Maawelt agrees to
save the Airport Harmless from any and all liability by reason of the storage or
maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or
from injury or damage caused to any persons or property by reason of the operations of
said aircraft. Insurance requirement shall be in accordance with the Airport's Minimum
Standards and a current Certificate of Insurance shall be on file at the Airport
Administration Office. This clause shall not be construed to waive that tort immunity as
set forth under Arkansas Law.
S.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame,
use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is
not in this Aircraft Storage Hangar. Opening fuel cells and fuel lines is not permitted in a
storage hangar.
W
9. NO COMMERCIAL ACTIVITY: No commercial or revenue -producing activities
shall be conducted or permitted from any aircraft storage space without written approval of
the Airport Director.
10. NO ASSIGNMENT: The aircraft storage space designated above is rented on a
month -to -month basis for aircraft storage only. Such space may not be sublet, assigned or
otherwise transferred without the prior written approval of the Airport Director. Only the
aircraft identified in this Agreement may be stored in this hangar.
11. TERMINATION:
A. This Agreement shall be deemed a "month -to -month" tenancy and may be
terminated by either party upon giving thirty (30) days notice to the other in writing,
prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written
notice for any violation of the terms or conditions of this Agreement.
12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if
sent by Certified Mail, return receipt requested, postage paid, to the following address for
the City/Airport, or for the tenant, the last known address or copy thereof may be posted
upon the entryway door of the above mentioned hangar.
CITY OF FAYETTEVILLE
Airport Administration Office
4500 S. School Ave., Suite F
Fayetteville, AR 72701
Phone: 479-718-7642
13. If fails to make any payment due hereunder within ten (10) days of the date
on which such payment is due, the City of Fayetteville may, at its option, terminate this
agreement and take possession of such of caxb Maxwell personal property as is reasonably
necessary to secure payment of the amount due and unpaid.
14. Upon expiration or other termination of this lease, Ceieb mmwen 's rights to use of the
demised premises shall cease, and Caleb M—llshall vacate the premises without
unreasonable delay.
All fixtures, improvements, equipment, and other property brought, installed, erected or
placed by Caleb Mexrer on the demised premises shall be deemed to be personalty and shall
remain the property of Caleb Ma.wwn Caleb Maxwell shall have the right at any time during the
term of this agreement, to remove any or all of such property from the Airport, subject,
however, to Galen Mm. sl `s obligations to repair all damages, if any, resulting from such
removal. Any and all property not removed by Caleb Maxwell prior to the expiration of
this lease shall thereupon become the property of the City of Fayetteville and title thereto
shall thereupon vest in the City of Fayetteville.
15. All covenants, conditions and provisions in this agreement shall extend to and bind the
legal representatives, successors and assigns of the respective parties hereto.
Caleb Maxwell f have received a copy of "The // Minimum Standards for the
��
Fayetteville Municipal Airport Drake Field" �. (initial)
Mandatory Acknowledgment `By signing this application, acknowledge that I am
ultimately responsible for the payment of any and all sums of money arising as a
result of this grant of temporary credit."
Signature of Responsible Party Title Date
APPROVED:
Airport Director Date-Lioneld Joroj(, Mayor Date
Kara Paxton,
City Clerk and Treasurer
Attachment "A" to Hangar Rental Agreement
For Execution by Partners in Aircraft
I agree to be bound by the terms and conditions of the hangar Rental Agreement
Effective 04/01 /2023 (day/month/year) for Hangar # C8
Lessee Name: Caleb Maxwell
Partner #1:
Address
Signature:
Partner #2:
Address
Signature:
Partner #3:
Address
Signature:
Partner #4
Address
Signature:
T-Hangar Lease Heidi Neumann
City of Fayetteville Staff Review Form
2023-0753
Item ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jared Rabren 7/6/2023 AIRPORT SERVICES (760)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff requests review and signature of the Mayor on a T-Hangar lease agreement with Heidi Neumann.
Budget Impact:
Account Number
Fund
Project Number
Project Title
Budgeted Item? No
Total Amended Budget
$ -
Expenses (Actual+Encum)
$ -
Available Budget
Does item have a direct cost? No
Item Cost
$ -
Is a Budget Adjustment attached? No
Budget Adjustment
$ -
Remaining Budget
V20221130
Purchase Order Number: Previous Ordinance or Resolution # 33-23
Change Order Number: Approval Date: 08/10/2023
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: Susan Norton, Chief of Staff
Staff/Contract Review Committee
FROM: Jared Rabren, Airport Director
DATE: 7/06/2023
SUBJECT: Airport T-Hangar Rental Agreement- Heidi Neumann
RECOMMENDATION:
Review and signature of the Mayor on a T-Hangar lease agreement.
BACKGROUND:
Heidi Neumann requests T-hangar D-9 for aircraft storage.
DISCUSSION:
Standard T-hangar Rental Agreement
STAFF MEMO
BUDGET/STAFF IMPACT:
Provides annual revenue to the Airport in the amount of $2,160.00, at the rate of $180.00 per
month.
Attachments:
Staff Review Form
Staff Review Memo
Lease Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
1611
HANGAR RENTAL AGREEMENT
Fayetteville Executive Airport, Drake Field
Lease Application and Accounting Information Form
Company or individual Narne: j j ' ^,
Name of Company Representative (if applicable):
I lome Address: rye ^M-
(.�-�- � yv�tX.bv� C� , ��e9.,�� ��5��,,
Mailing Address (if different):
Current Status of Corporation:
(Provide Copy of Certificate of Good Standing or
other documentation)
Business and/or Services to Be Provided:
Phone/Work: Phonetcell: l%-S70)
Phone/Home: Email: h6co .Y-VUA.h n P— Ljt }" - "tDm
Emergency Contact Name: LLVA wumlkmerg Phone: ($<�D� Qa LJ
Social Security or Tax LD No.V V1,.fl3.�Rate of Birth: ()I _ a
Hangar Number: Aircraft Number: N
Effective Date: Aircraft Make,'Modei/Year: Iq U1 ce_s YnU (�b &
Monthly Rental: $, Aircraft Color Scheme: Qmlhj, & (Ex: White/Red)
Aircraft Type: Single Engine Aircraft
Person conducting the business and/or providing the service if different from above:
Name: Phone: E-mail:
Description of tools, equipment, services and inventory required to conduct proposed business and /or
service: Please provide a description of the type of tools and equipment used, how services will be delivered
to the customer, and types/amounts of materials to be stored including potentially hazardous materials
Hours of Operation: Total Number of Employees:
1, k1{Lj_ (�_, agrees to provide the Airport with changes to current address, telephone, aircraft, and
insurance information.
Would you like to be included in a T-Hangar Tenant Directory? No Please check the information you
would like to include in the Directory:
❑ Name ❑ Email ❑Address
❑ T-Hangar number ❑ Tail number ❑Aircraft type
❑ Telephone # (home) ❑ Telephone # (work) ❑Telephone # (cell)
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LEASE AGREEMENT
The City of Fayetteville, Fayetteville Executive Airport, Drake Field hereby leases to
IkO; 0, a hangar for the above described aircraft on the following terms and
conditions. This lease is intended for the private storage of an aircraft. It is not intended to
be used for aircraft maintenance, storage of hazardous materials or storage of non -aviation
materials.
1. AIRPORT RULES AND ACCESS:
A. t&lshall abide by "The Minimum Standards for Fayetteville Executive
Airport, Drake Field", City of Fayetteville codes and ordinances, county, state,
federal Statutes, Federal Aviation Regulations, and environmental laws.
B. Hazardous activities such as, but not limited to: smoking, welding, use of spark
producing devices (i.e. grinders), painting, doping, open fuel lines or the application
of hazardous substances are expressly prohibited.
C.� shall keep the aircraft storage space clean and free of grease, oil, paper
and other debris. All flammables must be stored in a metal container with a tight
fitting lid with sump capability at minimum or any other approved containment
device. Combustible liquids such as lube oil may be stored in small quantities.
(See Airport's Minimum Standards). No additional label is necessary if company
label already indicates flammable liquid or type liquid contained. Flammable
storage (other than inside the aircraft fuel storage tank) is limited to a maximum of
10 gallons in each Hangar unit. The premises covered by this Agreement shall not
be used for the storage of explosive substances or items.
D. Aircraft shall be removed from a hangar for any activity involving fueling or
defueling.
E. The Airport and its designated agents may enter hangars at any time for
inspection. Only locks provided by the Airport may be used on hangar doors.
F. Flying Clubs shall provide copies of the flying club bylaws, current insurance
documents, and current membership roster to be submitted annually to the Airport
Administration Office.
2. RENT:
A. A security deposit of $100.00 is due and payable upon commencement of the
lease. The City may use the entire security deposit, or any portion thereof, to cure a
default in the terms of the lease, as compensation for damages to the hangar beyond
normal wear and tear, for cleaning of the premises, or for replacement of locks or
other equipment necessary to secure the premises. Any amount not used for these
purposes shall be refunded within sixty (60) days after termination of the tenancy
and delivery of possession to the City.
B. The hangar rent is invoiced in advance and shall be due on the first day of each
month. Sri,y) further agrees to pay upon demand any excise or other tax on the
leasehold interest.
C. The non-payment of rent may be grounds for termination of this Agreement.
will also be subject to a late fee for delinquent rental payment. Delinquent accounts
will be sent to a collection agency in accordance with City of Fayetteville's
collection/termination policies after 90 days,
D. The rent stated above is subject to periodic adjustment by the Airport Board.
Notice of increase shall be sent out at least thirty days prior to the increase.
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3.STIZUCTUIZAL MODIFICATIONS:
A, No structural or electrical modifications, painting, or alterations will be
made to the storage space without the prior written approval of the Airport
Director.
B•tl shall not attach any hoisting, winching or holding
mechanism to any part of the storage space, or pass any such mechanism
over the beams or braces thereof.
4.ELECTRiCAL APPLIANCES:
A. Limited electrical appliances are allowed in a hangar including portable fans,
televisions, refrigerators, radios, dehumidifiers, engine heaters, powered tow bars,
battery trickle chargers, and small air compressors. Prohibited appliances include,
but are not limited to, air conditioners, electric heaters, hot plates, heat lamps, and
stoves. Any appliance not having an explosion -proof motor which generates a
glow, flame, or spark must be elevated at least eighteen (18) inches above the floor.
No appliances, except refrigerators, dehumidifiers, battery trickle chargers and
engine heaters, may remain connected to any electrical receptacle when the hangar
is not occupied.
B. WI&shall not overload electrical circuits. Hangar electrical circuits
are designed for 20 amps.
5-MOTOR VEHICLES:
A. Vehicles shall be driven on the airport only by a licensed driver in accordance
with policy established in the Airport's Minimum Standards. shall maintain
currency of registration as well as limits of liability and property damage insurance,
as mandated by the State of Arkansas, on its vehicle. will exercise all
controls and restraints necessary as to its employees, agents, and invitees so as to
comply with this Agreement.
B. Vehicles must be located so as not to block aircraft access route between any
hangars, as per the Airport's Minimum Standards. Vehicles will be parked in
accordance with the airport parking plan, signage and pavement markings.
6.ENGINE OPERATION: No aircraft engine shall be operated inside a hangar or in a
negligent manner so that the propeller or exhaust blast may cause injury to persons or
damage to property.
TPROPERTY DAMAGEMERSONAL INJURY: Aircraft and other personal property
are stored at.W; `s sole risk. Any insurance protectin&6lK�) `s personal
property against fire, theft or damage must be provided by Op`^ ' L. agrees to
save the Airport Harmless from any and all liability by reason of the storage or
maintenance of said aircraft upon the Fayetteville Executive Airport, Drake Field, or
from injury or damage caused to any persons or property by reason of the operations of
said aircraft. insurance requirement shall be in accordance with the Airport's Minimum
Standards and a current Certificate of Insurance shall be on file at the Airport
Administration Office. This clause shall not be construed to waive that tort immunity as
set forth under Arkansas Law.
8.AIRCRAFT MAINTENANCE: Maintenance repair work that requires open flame,
use of spark producing devices (i.e. grinders), welding, or the use of flammable liquids is
not in this Aircraft Storage Hangar. Opening fuel cells and fuel lines is not permitted in a
storage hangar.
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9. NO COMMERCIAL ACTIVITY: No commercial or revenue -producing activities
shall be conducted or permitted from any aircraft storage space without written approval of
the Airport Director.
10, NO ASSIGNMENT: The aircraft storage space designated above is rented on a
month -to -month basis for aircraft storage only. Such space may not be sublet, assigned or
otherwise transferred without the prior written approval of the Airport Director, Only the
aircraft identified in this Agreement may be stored in this hangar.
11. TERMINATION:
A, This Agreement shall be deemed a "month -to -month" tenancy and may be
terminated by either party upon giving thirty (30) days notice to the other in writing,
prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written
notice for any violation of the terms or conditions of this Agreement.
12. NOTICE: Any Notice or consent required by this Agreement shall be sufficient if
sent by Certified Mail, return receipt requested, postage paid, to the following address for
the City/Airport, or for the tenant, the last known address or copy thereof may be posted
upon the entryway door of the above mentioned hangar.
CITY OF FAYETTEVILLE
Airport Administration Office
4500 S. School Ave., Suite F
Fayetteville, AR 72701
Phone: 479-718-7642
13. If ' Q fails to make any payment due hereunder within ten (10) days of the date
on which such payment is due, the City of Fayetteville may, at its option, terminate this
agreement and take possession of such of personal property as is reasonably
necessary to secure payment of the amount due and unpaid.
14. Upon expiration or other termination of this lease,( `s rights to use of the
demised premises shall cease, and J)�shall vacate the premises without
unreasonable delay.
All fixtures, improvements, equipment, and other property brought, installed, erected or
placed by)tEAjK) on the demised premises shall be deemed to be personalty and shall
remain the property of �Wdj (). AAtLCL-N�shall have the right at any time during the
term of this agreement, to remove any or all of such property from the Airport, subject,
however, to" 10 `s obligations to repair all damages, if any, resulting from such
removal. Any and all property not removed by 3�" �,)_ prior to the expiration of
this lease shall thereupon become the property of the City of Fayetteville and title thereto
shall thereupon vest in the City of Fayetteville.
15. All covenants, conditions and provisions in this agreement shall extend to and bind the
legal representatives, successors and assigns of the respective parties hereto,
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lla ! �j - [ have received a copy of "The Minimum Standards for the
Fayetteville Municipal Airport Drake Field" �}� _. (initial)
Mandatory Acknowledgment "By signing this application, acknowledge that 1 am
Ultimately responsible for the payment of any and all sums of money arising as a
result oft s grant f tem orary credit." j f
urc of Responsible Party Title Date
APPROVED:
THE
LW L
irport Director Da a ioneld J
ATTEST:
KaYa Paxton,
City Clerk and Treasurer
10/2023
Date
RY, % ry
:���� • G\� Y p; •.sG�•��
FAYEZ-> LVILLE:�02
ti•
'//, G i TON
►► O `
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Attachment "A" to 11an1;ar Rental Agreement
For Execution by Partners in Aircraft
I agree to be bound by the terms and conditions of the hangar Rental Agreement
Effective (day/month/year) for hangar 9 h
Partner 91•
Address
Signature:
Partner #2:
Address
Signature:
Partner #3•
Address
Signature:
Partner #4
Address
Signature:
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