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HomeMy WebLinkAbout21-23 RESOLUTIONa .• v:. 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 21-23 File Number: 2022-287 CONTRACT AMENDMENT #1 WITH GENESIS CHURCH: A RESOLUTION TO APPROVE AMENDMENT 1 TO THE MEMORANDUM OF AGREEMENT WITH CENTRAL UNITED METHODIST CHURCH, INC. D/B/A GENESIS ON MLK TO PROVIDE FUNDING IN THE AMOUNT OF UP TO $100,000.00 FOR THE FAYETTEVILLE LITTER ABATEMENT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment 1 to the Memorandum of Agreement with Central United Methodist Church, Inc. d/b/a Genesis on MLK to provide funding in the amount of up to $100,000.00 for the Fayetteville Litter Abatement Program. PASSED and APPROVED on January 17, 2023 Page 1 Attest: Kara Paxton, City Cler reastirer ����t►u�rrrrrrrlr, V■ ; 11111111100 CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF JANUARY 17, 2023 CITY COUNCIL MEMO TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: SUBJECT: CONTRACT AMENDMENT #1 WITH GENESIS CHURCH: RECOMMENDATION: 2022-287 Staff recommends approval of contract amendment 1 with Genesis Church for continuation of a litter abatement program in partnership with the City of Fayetteville. BACKGROUND: In recent years the City of Fayetteville has experienced unprecedented growth in population. This growth has exacerbated an ongoing litter problem across the city and in specific geographic areas notably along streets, trails, parks and streams. The presence of litter degrades our environment, impacts water quality and threatens our quality of life. The City has developed and currently operates numerous adopt -a -trail, adopt -a -street and adopt -a -park initiatives in partnership with volunteer groups to manage and abate litter, but the problem continues to grow. Simultaneously, Fayetteville is seeing a growing population of unsheltered residents camping primarily in urban woodlands along trails and streams within the City. Several programs and agencies are working in coordination to address this homelessness challenge, but additional support and coordination is needed to address this growing issue. In June 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot program to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas. Since the beginning of the pilot, over 220 participants have removed over 60,000 Ibs of litter from creeks, parks, trails and streets in Fayetteville. DISCUSSION: The City of Fayetteville proposes extending the pilot Litter Abatement Program into 2023. Genesis Church will manage the day to day operation of the program. They will supervise workers, provide transportation, provide lunch, provide access to local social services and pay workers at the end of each day. The City will provide all litter collection supplies and direct litter abatement crews to identified locations for litter collection. Litter that has been collected and bagged by the litter abatement crews will then be delivered to the Recycling and Trash Division's transfer station on Happy Hollow Road. The City in partnership with Genesis Church will continue to collect data and metrics that will be utilized to determine the effectiveness of the project. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The maximum not -to -exceed amount authorized for this pilot project is $100,000. Funding for the work will come from the Sustainability Department's contract services budget. ATTACHMENTS: STAFF REVIEW FORM, AMENDMENT 1 TO MOU WITH GENESIS CHURCH FOR LITTER ABATEMENT PROGRAM, MOU WITH GENESIS CHURCH FOR LITTLE ABATEMENT PROGRAM Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2022-287 Contract Amendment #1 with Genesis Church: A RESOLUTION TO APPROVE AMENDMENT 1 TO THE MEMORANDUM OF AGREEMENT WITH CENTRAL UNITED METHODIST CHURCH, INC. DB/A GENESIS ON MLK TO PROVIDE FUNDING IN THE AMOUNT OF UP TO $100,000.00 FOR THE FAYETTEVILLE LITTER ABATEMENT PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment 1 to the Memorandum of Agreement with Central United Methodist Church, Inc. d/b/a Genesis on MLK to provide funding in the amount of up to $100,000.00 for the Fayetteville Litter Abatement Program. Page 1 City of Fayetteville Staff Review Form 2022-287 Item ID 1/17/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Peter Nierengarten 12/27/2022 SUSTAINABILITY/RESILIENCE (631) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of contract amendment 1 with Genesis Church for continuation of a litter abatement program in partnership with the City of Fayetteville. 1010.631.6310-5315.00 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Original Contract Number: Legistar Item # 2022-0539 Comments: Available Budget Item Cost Budget Adjustment Remaining Budget Contract Services Fund Project Title $ 178,000.00 178,000.00 $ 100,000.00 78,000.00 Previous Ordinance or Resolution # Approval Date: V20221130 AMENDMENT 1 TO MEMORANDUM OF AGREEMENT FOR THE FAYETTEVILLE LITTER ABATEMENT PROGRAM This Amendment 1, made and entered into on this /7 day oC , 023, by and between the Cityof Fa Fayetteville, Arkansas "Cit " and Central United Method t Church Inc. Y r � Y) d/b/a Genesis on MLK ("Genesis"), witnesseth: WHEREAS, homelessness is a significant public issue for many Fayetteville residents; and, WHEREAS, the City supports and encourages programs that address the critical health and safety needs of unsheltered individuals; and, WHEREAS, on June 17, 2022, the City and Genesis entered into an Agreement establishing a pilot program to help ensure that unsheltered Fayetteville residents have a work opportunity and access to support services; and, WHEREAS, since that time the City and Genesis have partnered to operate a program providing persons experiencing homelessness with paid work opportunities by picking up debris in designated areas within the City of Fayetteville which has beautified the City (the "Program") NOW, THEREFORE, the City of Fayetteville, Arkansas and Genesis Church agree to amend their original Agreement as follows: 1. The City of Fayetteville, Arkansas and Genesis agree to extend the term of their greement through December 31, 2023_ This Amendment 1 shall be offctive on 2023, and supersedes and replaces all of the terms, conditions, and obligation contained in the original Agreement. 2. The City of Fayetteville, Arkansas agrees to: A. Reimburse Genesis Church for: 1) Payments made to independent contractors participating in the Program at a rate of $12.50 per hour. 2) The supervisory position at a rate of $17.00 per hour plus taxes, workers' compensation insurance and other withholdings. 3) The administration fee at a rate of $2,000.00 per month. 4) Mileage expenses for transportation provided for independent contractors to and from job sites and for transport of material to City Transfer Station. 5) Lunches provided to program participants. B. The City agrees to provide the following equipment for this Program as needed and as agreed upon by the parties, including but not limited to: • Trash Grabbers; Page 1 of 3 • Buckets; • Recycle Bins • Trash bags; • Safety vests; and • Gloves. C. The City agrees to designate a contact person in the City's Recycling and Trash Collection Division who will assign work sites. D. Accept trash at the City's Transfer Station or other designated drop location. 3. Genesis Church agrees to: A. Designate a representative to direct and coordinate Genesis' responsibilities with respect to this Agreement. B. Provide the Program's supervisors any required workers' compensation insurance and shall be solely responsible for any and all taxes and withholdings related thereto. Genesis also agrees to comply with all applicable state and federal tax, insurance, and employment laws. C. Pay Program participants at a rate of $12.50/hour worked as independent contractors. Genesis shall pay each participant daily at the drop-off point at the end of the day. D. Provide information about various local social services to the participants with a goal of ending their unsheltered status. E. Collect and report data concerning the Project to the City including, but not limited to: • The number of participants of each day of the Program; • The number of individuals participating in the Program on more than one day and the total number of days each such person participated in the Program; • Which local social services participants utilized and the number of participants who utilized each service; • Provide an estimate of the amount of debris collected; • The monetary amount spent to pay participants for participation in the Program. F. Be responsible for determining the routes to each site as well as the pickup and drop off points for the participants. G. Provide vehicles for the purposes of the Program. Page 2 of 3 H. Transport trash to the City's Transfer Station or other designated drop location I. Provide lunch for the Program' s participants and supervisors each day the Program operates, J. File, in a timely fashion and to the best of its ability, an Internal Revenue Service Form 1099 for any participant in the Program who receives more than Six Hundred Dollars ($600.00) by means of the Program. K. Provide the participants the equipment needed to perform their duties whether that equipment is purchased by Genesis or provided by the City. L. Submit monthly invoice to the City showing proof hours worked, sites cleaned up, and amount of trash collected. 4. The maximum not to exceed amount for this agreement is $100,000 and the term of this amended Agreement shall be from the effective date of this Amendment as provided above through December 31, 2023. The term of this Agreement may be extended by mutual agreement between Genesis and the Fayetteville City Council. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: CENTRAL UNITED METHODIST CITY OF F YETTEVILLE, ARKANSAS CHURCH, INC. � By: B BRIAN SWAIN, Administrator IONELD AN, Mayor Ali Y p� �Z�-0 ATTEST: ATTEST: *";,"a By: .cwl� By: '■ypy���i�kP��:•'.■'~_ KARA PAXTON, City Clerk r��W.— ON - - �;°°` Page 3 of 3 Genesis Church City of Fayetteville Staff Review Form 2022-0539 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Peter Nierengarten 6/7/2022 RECYCLING/TRASH COLLECTION (750) Submitted By Submitted Date Division / Department Action Recommendation: IApproval of a contract with Genesis Church to develop a litter abatement program in partnership with the City of Fayetteville. Budget Impact: 5500.750.5060.5342.00 Promotional Activities Account Number Fund Litter Abatement Project Number Project Title Budgeted Item? Yes Current Budget $ 72,556.55 Funds Obligated $ - Current Balance $ 72,556.55 Does item have a cost? Yes Item Cost $ 30,781.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget j $ 41,775.55 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: 6/17/22 Original Contract Number: Comments: _CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: June 7, 2022 SUBJECT: Litter Abatement pilot program with Genesis Church STAFF MEMO RECOMMENDATION: Staff recommends approval of a contract with Genesis Church to develop a litter abatement program in partnership with the City of Fayetteville. BACKGROUND: In recent years the City of Fayetteville has experiencing unprecedented growth in population. This growth has exacerbated an ongoing litter problem across the city and in specific geographic areas notably along streets, trails, parks and streams. The presence of litter degrades our environment, impacts water quality and threatens our quality of life. The City has developed and currently operates numerous adopt -a -trail, adopt -a -street and adopt -a -park initiatives in partnership with volunteer groups to manage and abate litter, but the problem continues to grow. Simultaneously, Fayetteville is seeing a growing population of unsheltered residents camping primarily in urban woodlands along trails and streams within the City. Several programs and agencies are working in coordination to address this homelessness challenge, but additional support and coordination is needed to address this growing issue. DISCUSSION: The City of Fayetteville proposes developing a Litter Abatement Program that would be a 6- month pilot project to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas. This project will be developed in partnership with, and managed by, Genesis Church. Genesis Church will manage the day to day operation of the program. They will supervise workers, provide transportation, provide lunch, provide access to local social services and pay workers at the end of each day. The City would provide all litter collection supplies and direct litter abatement crews to identified locations for litter collection. Litter that has been collected and bagged by the litter abatement crews will then be picked up by the City's Recycling and Trash Collection Division and processed at the Recycling and Trash Division's transfer station on Happy Hollow Road. The City in partnership with Genesis Church will collect data and metrics that will be utilized to determine the effectiveness of the pilot project. Potential data that could be collected includes waste volume collected, material composition studies or sample audits, number of individuals Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 employed, wages paid, hours worked, etc. At the conclusion of this pilot project the data collected will be analyzed and reported to the City Council for review and determination if the project is successful and worthy of being implemented in a longer time period or indefinitely. BUDGET/STAFF IMPACT: The maximum not -to -exceed amount authorized for this pilot project is $30,781. Funding for the work will come from the Recycling and Trash Collections promotional activities budget. Attachments: Memorandum of Agreement MEMORANDUM OF AGREEMENT FOR THE FAYETTEVILLE LITTER ABATEMENT PROGRAM This Agreement, made and entered into on this 17 day of June , 2022, by and between the City of Fayetteville, Arkansas ("City") and Central United Methodist Church, Inc. d/b/a Genesis on MLK ("Genesis"), witnesseth: WHEREAS, homelessness is a significant public issue for many Fayetteville residents; and, WHEREAS, the City supports and encourages programs that address the critical health and safety needs of unsheltered individuals; and, WHEREAS, the City and Genesis wish to combine their resources to develop a pilot program to help ensure that unsheltered Fayetteville residents have a work opportunity and access to support services; and, WHEREAS, the City and Genesis have partnered to create a program providing persons experiencing homelessness with paid work opportunities by picking up debris in designated areas within the City of Fayetteville which will beautify the City (the "Program") NOW, THEREFORE. the City of Fayetteville, Arkansas and Genesis Church agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Genesis Church for: I ) Payments made to independent contractors participating in the Program at a rate of $12.00 per hour. 2) The supervisory position at a rate of $17.00 per hour plus taxes, workers' compensation insurance and other withholdings. 3) The administration fee at a rate of $2,000.00 per month. 4) Fuel expenses for transportation provided for independent contractors to and from job sites. 5) Lunches provided to program participants. B. The City agrees to provide the following equipment for this Program as needed and as agreed upon by the parties, including but not limited to: • Trash Grabbers; • Buckets; • Recycle Bins • Trash bags; • Safety vests; and • Gloves. Page 1 of 3 C. The City agrees to designate a contact person in the City's Recycling and Trash Collection Division who will assign work sites. D. Pick up bags of trash at designated drop locations. 2. Genesis Church agrees to: A. Designate a representative to direct and coordinate Genesis' responsibilities with respect to this Agreement. B. Provide the Program's supervisors any required workers' compensation insurance and shall be solely responsible for any and all taxes and withholdings related thereto. Genesis also agrees to comply with all applicable state and federal tax, insurance, and employment laws. C. Pay Program participants at a rate of S 12.00/hour worked as independent contractors. Genesis shall pay each participant daily at the drop-off point at the end of the day. D. Provide information about various local social services to the participants with a goal of ending their unsheltered status. E. Collect and report data concerning the Project to the City including, but not limited to: • The number of participants of each day of the Program; • The number of individuals participating in the Program on more than one day and the total number of days each such person participated in the Program; • Which local social services participants utilized and the number of participants who utilized each service; • Provide an estimate of the amount of debris collected; • The monetary amount spent to pay participants for participation in the Program. F. Be responsible for determining the routes to each site as well as the pickup and drop off points for the participants G. Provide a vehicle for the purposes of the Program H. Provide lunch for the Program' s participants and supervisors each day the Program operates. I. File, in a timely fashion and to the best of its ability, an Internal Revenue Service Form 1099 for any participant in the Program who receives more than Six Hundred Dollars ($600.00) by means of the Program. Page 2 of 3 J. Provide the participants the equipment needed to perform their duties whether that equipment is purchased by Genesis or provided by the City. K. Submit monthly invoice to the City showing proof hours worked, sites cleaned up, and amount of trash collected. 3. The maximum not to exceed amount for this agreement is $30,781 and the term of this Agreement shall be for 6 months from the effective date of this Agreement as provided above. The tern of this Agreement may be extended by mutual agreement between Genesis and the Fayetteville City Council. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: CENTRAL UNITED METHODIST CITY OF CHURCH, INC. By: By: BRIAN SWAIN, Administrator , ATTEST: ATTEST: it B By: JKAR YETTEVILLE, ARKANSAS JORDAN, PAXTON, City C '%4-iK ! T/�F�i��� 0 G\' Y 0,c -061, ,4bMETTEVILLE; 99 P� : A. J'•0�kAN�, .•�'�` Page 3 of 3 Beaver Watershed Alliance - Pick Me Up Program City of Fayetteville Staff Review Form 2023-1052 Item ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Peter Nierengarten 10/4/2023 RECYCLING/TRASH COLLECTION (750) Submitted By Submitted Date Division / Department Action Recommendation: Sign agreement with Beaver Watershed Alliance for a joint pilot project as part of the Pick Me Up program. Account Number Project Number Budgeted Item? No Does item have a direct cost? No Is a Budget Adjustment attached? No Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Fund Project Title V20221130 Purchase Order Number: Previous Ordinance or Resolution # 21-23 Change Order Number: Original Contract Number: Comments: Approval Date: 10/06/2023 CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: October 4, 2023 SUBJECT: Agreement with Beaver Watershed Alliance RECOMMENDATION: Sign agreement with Beaver Watershed Alliance for a joint pilot project as part of the Pick Me Up program. BACKGROUND: In 2022, the City of Fayetteville and Genesis Church worked to develop a 6-month litter abatement pilot program called Pick Me Up to allow unsheltered individuals a paid work opportunity to beautify the City of Fayetteville by picking up litter in designated areas. In 2023, the City and Genesis signed an agreement to extend the Pick Me Up program for the entire year. DISCUSSION: The Beaver Watershed Alliance has secured funding in the amount of $15,000 to assist in further enhancing the Pick Me Up program through a pilot project focused on invasive plant species removal. The invasive plant removal pilot will conduct at least 15 invasive species removal events between October 2023 — January 2024 focused in the Town Branch watershed. BUDGET/STAFF IMPACT: There is no budget impact associated with this MOU. Attachments: Beaver Watershed Alliance and City of Fayetteville Pick Me Up MOU Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Memorandum of Understanding The Beaver Watershed Alliance ("Alliance") and City of Fayetteville ("City"), collectively, the "Parties," enter this Memorandum of Understanding ("MOU" or "Agreement") to memorialize their agreement to mutually pursue a joint pilot project as part of the Pick Me Up program, pursuant to the following terms: Declarations WHEREAS, the Beaver Watershed Alliance (Alliance), an Arkansas domestic nonprofit corporation, proactively works to protect, enhance, and sustain the water quality of Beaver Lake and the integrity of its watershed; WHEREAS, the City of Fayetteville is a municipality located in the Beaver Lake watershed and owns the property to which the pilot project would take place (Town Branch watershed area); WHEREAS, the Alliance has obtained funding in the amount of $15,000 to assist in further enhancing the Pick Me Up pilot program through support towards environmental stewardship activities such as invasive species removal; WHEREAS, both parties are interested in piloting a program to enhance Pick Me Up to include invasive species removal in the Town Branch watershed; WHEREAS, the Alliance and City agree to coordinate on conducting at least 15 invasive species removal events with City of Fayetteville staff, an Alliance staff member, a Pick Me Up Supervisor and four crew members per event between October 2023 — January 2024; NOW, THEREFORE, the Alliance and City enter this Agreement as follows: Agreement 1. Term. The term of this Agreement shall begin October 1, 2023 and shall end March 31, 2024. 2. Objectives. a. Assess the South Fayetteville/Town Branch watershed area for invasive species removal needs. b. Complete a shared map of treatment areas by October 31, 2023. c. Train City of Fayetteville staff and a Pick Me Up Supervisor on invasive species removal by October 31, 2023. d. Complete at least 15 invasive species removal events by January 31, 2024. e. Evaluate and measure impacts of pilot project and report to leadership at end of pilot on or about March 31, 2024. f. Evaluate needs to continue invasive species removal and/or restoration activities as part of Pick Me Up program. 3. The Alliance's Responsibilities. a. Alliance shall conduct assessments of the project site located in S. Fayetteville around the Town Branch areas and provide recommendations for areas for invasive species removal efforts. b. Alliance will coordinate/inform City Staff on work locations and dates c. Alliance will provide training to City Staff and a Pick Me Up Supervisor for invasive species removal techniques by October 31, 2023. d. The Alliance will provide a Staff member to be on site during the 15 events to assist in invasive removal techniques, apply herbicides and provide general technical assistance. e. The Alliance will coordinate with the Central United Methodist Church D/B/A/ Genesis Church for distributing funds for administration and crew services. f. Serve as official "lead" on site at invasive species removal events. g. Document hours and dates of events, locations, and report to Alliance for coordination purposes. h. The Alliance will provide hand tools and a Staff member with invasive species removal knowledge and experience at the events, and provide a trained, certified staff member to apply herbicides, when necessary. 4. City of Fayetteville Responsibilities. a. City of Fayetteville will review the Alliance's recommendations for invasive plant removal areas and coordinate on feasibility b. City of Fayetteville will attend 1-2 training sessions with Alliance staff and coordinate with the Pick Me Up Supervisor to attend training sessions for invasive species removal techniques by October 31, 2023. c. Coordinate at least 15 invasive species removal events with Pick Me Up supervisors and crew members. d. Coordinate with Alliance staff on the event schedule and meeting locations. e. Be responsible for transporting invasive species removal brush to City composting facility. f. Be responsible for ensuring that properties are approved for stewardship activities. Terms Applicable to Both Parties a. Amendment: The Parties may modify this MOU only in writing with the approval of authorized agents of the Alliance and City. b. No Agency or Joint Venture: This MOU shall not constitute, create, or in any way be interpreted as a joint venture, partnership, or formal business organization of any kind. Under no circumstance shall an employee or agent of the one Party be considered an employee or agent of another Party. Notice: The Parties shall give notice pursuant to this Agreement in writing to the following: Becky Roark becky(2beaverwatershedalliance.org Mayor Lioneld Jordan d. Termination: Either party may terminate this agreement upon written notice. Such termination may be with or without cause. IN WITNESS WHEREOF, the parties hereto cause their signatures to be set by their authorized representative effective the date set forth below BEAVER WATERSHED ALLIANCE �6 Becky goark, Executive Director OF F Lioneld Jo a , Mayor, City of Fayettev e Date: 10/5/2023 Date: 10/06/2023