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Home My WebLink About17-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 17-23 File Number: 2022-291 BRUCKNER'S TRUCK & EQUIPMENT: A RESOLUTION TO WAIVE THE REQUIREMENTS OF COMPETITIVE BIDDING AND APPROVE THE REPAIR OF FIRE LADDER 3 BY BRUCKNER'S TRUCK & EQUIPMENT FOR THE ESTIMATED AMOUNT OF $37,845.58, AND TO AUTHORIZE THE USE OF BRUCKNER'S FOR FUTURE REPAIRS OF HEAVY DUTY VEHICLES AND FIRE APPARATUSES THAT MAY EXCEED $35,000.00 ON AN AS -NEEDED BASIS THROUGH FEBRUARY 4, 2025 WHEREAS, Ladder 3 was damaged while responding to a call in August 2022; and WHEREAS, the Arkansas Municipal League has estimated the repairs to cost $37,845.58 and has made payment to the City for that amount less the City's $1,000 deductible; and WHEREAS, Bruckner's Truck and Equipment is the only local vendor with the capability to perform accident and collision repair for heavy duty vehicles and fire apparatuses; and WHEREAS, Ark. Code Ann. §19-11-203 exempts repairs of hidden or unknown damages to machinery already purchased from the requirements of formal competitive bidding; and WHEREAS, staff recommends authorizing the Fleet Division to utilize Bruckner's services on an on -going basis, as needed, so that heavy duty vehicles and fire apparatuses requiring repairs can be returned to service more quickly. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the repair of Fire Apparatus Ladder 3 by Bruckner's Truck & Equipment for the estimated amount of $37,845.58. Section 2: That the City Council of the City of Fayetteville, Arkansas further authorizes the use of Bruckner's Truck & Equipment on an as -needed basis through February 4, 2025 for the repair of heavy duty vehicles and fire apparatuses for which the cost may exceed $35,000.00. PASSED and APPROVED on January 17, 2023 Page 1 Resolution: 17-23 File Number.' 2022-291 Approved: Page 2 Attest: rrrrrtit�rri�� •• 1TYn�.'y .�.. .� kaA Paxton,City Ier reasurer N i 11Ca . X� yy �4 iON C r, rr`� CITY OF Pow, FAYETTEVILLE ARKANSAS MEETING OF JANUARY 17, 2023 TO: Mayor Jordan and City Council THRU: Terry Gulley, Asst Public Works Director - Ops FROM: Ross Jackson, Jr., Fleet Operations Superintendent DATE: SUBJECT: BRUCKNER'S TRUCK & EQUIPMENT: RECOMMENDATION: CITY COUNCIL MEMO 2022-291 A RESOLUTION TO AUTHORIZE PAYMENT TO BRUCKNER'S TRUCK AND EQUIPMENT FOR THE REPAIR OF ACCIDENT DAMAGE TO FIRE LADDER 3, AND TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE BRUCKNER'S TRUCK AND EQUIPMENT TO PROVIDE FUTURE ACCIDENT AND COLLISION REPAIR FOR HEAVY DUTY VEHICLES AND FIRE APPARATUSES THAT MAY EXCEED $35,000.00 ON AN AS -NEEDED BASIS UTILIZING INSURANCE REIMBURSEMENTS THROUGH FEBRUARY 4, 2025. BACKGROUND: In August, Ladder 3 was working with tools from the compartment. They received a call nearby and forgot to close the compartment door. They pulled out of the bay and felt something hit. They realized they had hit the garage door with the open compartment door. DISCUSSION: Fleet recommends approving the repair of Ladder 3 at Bruckner's Truck & Equipment of Lowell, AR in the amount of $37,845.58. Bruckner's Truck and Equipment is the only local vendor who has the capability to perform accident and collision repair for heavy duty vehicles and Fire apparatuses. Authorizing Fleet to utilize Bruckner's on an on -going basis, as needed, will speed up the process of these large repairs. BUDGET/STAFF IMPACT: The Fire Department has enough funds budgeted in their self-insurance account to cover the $1,000 deductible. The remaining $36,845.58 has already been received from the Arkansas Municipal League. Once the repairs are complete, the City will write one check in the total amount to Bruckner's Truck & Equipment. This same process will be continued for future repairs. ATTACHMENTS: SRF - FIRE LADDER 3 REPAIRS, AML - INS CHECK, INVOICE Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 - Legislation Text File #: 2022-291 BRUCKNER'S TRUCK & EQUIPMENT: A RESOLUTION TO WAIVE THE REQUIREMENTS OF COMPETITIVE BIDDING AND APPROVE THE REPAIR OF FIRE LADDER 3 BY BRUCKNER'S TRUCK & EQUIPMENT FOR THE ESTIMATED AMOUNT OF $37,845.58, AND TO AUTHORIZE THE USE OF BRUCKNER'S FOR FUTURE REPAIRS OF HEAVY DUTY VEHICLES AND FIRE APPARATUSES THAT MAY EXCEED $35,000.00 ON AN AS -NEEDED BASIS THROUGH FEBRUARY 4, 2025 WHEREAS, Ladder 3 was damaged while responding to a call in August 2022; and WHEREAS, the Arkansas Municipal League has estimated the repairs to cost $37,845.58 and has made payment to the City for that amount less the City's $1,000 deductible; and WHEREAS, Bruckner's Truck and Equipment is the only local vendor with the capability to perform accident and collision repair for heavy duty vehicles and fire apparatuses; and WHEREAS, Ark. Code Ann. § 19-11-203 exempts repairs of hidden or unknown damages to machinery already purchased from the requirements of formal competitive bidding; and WHEREAS, staff recommends authorizing the Fleet Division to utilize Bruckner's services on an on- going basis, as needed, so that heavy duty vehicles and fire apparatuses requiring repairs can be returned to service more quickly. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the repair of Fire Apparatus Ladder 3 by Bruckner's Truck & Equipment for the estimated amount of $37,845.58. Section 2: That the City Council of the City of Fayetteville, Arkansas further authorizes the use of Bruckner's Truck & Equipment on an as -needed basis through February 4, 2025 for the repair of heavy duty vehicles and fire apparatuses for which the cost may exceed $35,000.00. Page 1 Ross Jackson Submitted By City of Fayetteville Staff Review Form 2022-291 Item ID 1/17/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/28/2022 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AUTHORIZE PAYMENT TO BRUCKNER'S TRUCK AND EQUIPMENT FOR THE REPAIR OF ACCIDENT DAMAGE TO FIRE LADDER 3, AND TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE BRUCKNER'S TRUCK AND EQUIPMENT TO PROVIDE FUTURE ACCIDENT AND COLLISION REPAIR FOR HEAVY DUTY VEHICLES AND FIRE APPARATUSES THAT MAY EXCEED $35,000.00 ON AN AS -NEEDED BASIS UTILIZING INSURANCE REIMBURSEMENTS THROUGH FEBRUARY 4, 2025. 1010.300.3020-5311.01 Account Number Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget General Fund Fund Project Title $ 1,500.00 1,500.00 $ 1,000.00 500.00 Previous Ordinance or Resolution # Approval Date: V20221130 Comments: Total cost of repairs is $37,845.58. AR Municipal League has issued a check to the City of Fayetteville in the amount of $36,845.58 for these repairs; the City will cover the $1,000 deductible. RCUR ER M US PAT ENT Rq M—no. MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH LITTLE ROCK, AR 72115 Prop Damage 22-00919-001 Property Damage D/ 8/10/2022 Location: 1050 S. Happy Hollow Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 81022-01 Check Number: 0061184 Claim Amount: 37,845.57 Deductible: 1,000.00 Check Total: 36,845.57 Un)'l 4:41 Do�og.roaa W'- q 1`00 - 130I.00 THIS CHECK IS VOID WITHOUT A COLORL'D DORDEIR AND BACKGROUND PLUS A KNIC.H'r & iIMGFRPRIMT WATERMARK OH THE BACK - IiOtn AT Afc(2I-T(i VE 1- P.W y Mu ritr yrr ` MUNICIPAL VEHICLE PROGRAM a1-43ke2e P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 , jHAF[ti�! (501 )374.3484 , Prop Damage 22-00919.001 Property Damage D/ 8/10/2022 Simmons First National LITTLE ROCK, ARKANSAS 72201 11/30/2022 $*****36,845.57** Thirty Six Thousand Eight Hundred Forty Five Dollars and 57/100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- DATE CHECK NO. 11/30/2022 0061184 AMOUNT *****36,845.57 VOID AFTER 90 DAYS 11'006 L 18411' 1:08 29004 3 21: L06904 L 2110 SERVICE INVOICE: RA132003976:01 324 S BLOOMINGTON IT LOWELL, AR 72745 P: (479) 770.6040 �® Tag Number: 'k, www.brucknertrack.com �TRu K 5 j5 j Cuslnmerunita:3 MACKn nkymo mmiy ampmry TRUCK & EQUIPMENT BILLTO CUSTOMER CITY OF FAYETTEVILLE - 171616 CITY OF FAYETTEVILLE - 171616 113 W MOUNTAIN STREET 113 W MOUNTAIN STREET FAYETTEVILLE AR 72701 FAYETTEVILLE AR 72701 P: (479) 521-7700 P: (479) 521-7700 SERVICE INVOICE: RA132003976:01 M. g-fvaa-, L�41A ill DATEARRIVED DATE INVOICE SALHS TYPE ADVISOR TERMS CUSTOMER PO# 9/29/2022 11/30/2022 BR SR Wiiiiams CAS li ins YEAR MAKE MODEL VIN ENGINE HOURS IN SERVICE Component Sedal4 ODOMETER 2015 PIERCE MFG. INC PIERCE 4PIBCAOF6FA015421 0 1 1 132X/934345-02050 'TREAD -GRIP 374.99 374.99 1 132X/94.2044 STRIPE 508,44 508.44 10 132X/943099-85-06 BLACK REFELECTIVE TAPE 4.98 49.80 120 132YJ9431100 FENDER CROWN MOULDING 0.61 73.20 2 132X/94-4041 `u f GASKET 12.15 _ 24.30 50 132X/947045 RUBBER MOULDING 3.30 165.00 2 132X/CS-PNT-0403 DOOR - BODY - Body Sbop Body Re air/Rebuild 2,429.10 4,858.20 18,125.00 LABOR B-002 1 FRT (FREIGHT 750.00 T228,69 750.00 1 PAINT PAINT MATERIALS - BODY 228.69 Page 1 of 2 SERVICE INVOICE: RA132003976:01 Sold Operations (Cant,) CITY I ITFN nFscAlP17014 uNrrPRIC FRTDPRMC 1 S_11PIi _ Ei[31?Y Sl fOP SiIAP_LiES _ 1,000.00 _ 1,000 on Prepay: $0.00 Purls: $9,902.60 Labor; $18,125,00 Misc: $1,978.69 Sublet: $930,88 _ $30,937.17 JOB 42 B-003 BODY - Body Shop Paint COMPLAINT BODY - Body Shop Paint CAUSE CORRECTION CTY 17FM DCGCRIPTlON UNIT PRIG_ FJITD PRICE LABOR B•003 -_ }30DY - Body Shop Agin[ 3,625,00 Prepay: $0.00 harts: $0.00 Labor: $3,625,00 Miss: $0.00 Sublet: $0.00 S3.625.00 Sold Operations Totals Prepay: $0.00 Parts; $9,902.60 Labor: $21,750.00 Misc; $t,978,69 Sublet; $930 $34,562.17 LSTIMAT£D HILLCD DI WLA IN1rR OF WA ItRA \ rIL•'S AN}' WARRANY114S ON TFIr PRODOM'$ SI)Lr) HEHI�Il1' ARL''1'NI'15 P. \i,\UF.. AYA4.INI!PAL; fl:W;lt. I�' AxY THE VI.M.Al HF.REI►Y EXi'12E551.1' 1)fSCI-:\IBIS AL.I,\1'ARItAMY]FS IrITHF'.It EXPIiESS OK IMPL.TO INCL-MMANY NIPLIED WARRAjITY OR MF.RCHANTABILR'YUK FrrNESSFORA PAR111CULAR PURI'WE AND BRUCK NER TR U CK SALFS,11JC , NEITRrR A M:MES N OK A M HOR I LES ANY OTIIEl1 P MSOti'10 ASSUMISFOR ITANYL.IAINILR'YLNCY)N\GL'rIUNWI'I'IITNP,SAI,LOFMIOPRODOCTS 1YE•LlrRim CliliTll'•V TH,CI' THE 5F' C001)S WER E PRODUC'F.'D IN i.:ObIPLLAN%r: lA' I CH AI, LAF'PIJ G1 B1.E. REQI.A" MENI'S OP SECTIONS ti, 7, AND 12OF THE FAIR LABOR S ANDARLIS ACE OF 19? k AS \NIkM)RD AND OP KF.GLIIA1TCY,N' AND ORDERSOFTIICADNILNLSTRATOR03`GAGE AND HOUR DrIk"MUNISSI!ED IlNUCR5IiC1'IONld7 LAMr Puge 2 of LABOR- $21.750.00 PARTS $9,902,60 MISC $1,978,69 SUBLET S530.88 Prepay $0.00 SUBTOTAL $34,562,17 SHOP SUPPLIES $0.00 DISC SUPPLIES $0.00 fAX $3,283.41 TOTAL 1 1 $37,845.58 Please AcIllil Pl;ymout top EIruv: L-t TnICk A P.quipmenl 324 S RLOOMWOW- AL ST LOWELL, AR 72.745