HomeMy WebLinkAboutOrdinance 6634113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6634
File Number: 2022-269
REPEAL ORDINANCE 3696:
AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY
REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING
PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS,
AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26
WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for many types and sizes of
plumbing repair fittings, hardware and pipes in order to immediately repair water and sewer mains throughout
Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county; and
WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so competitive bidding is
not feasible and some parts might be available only from a single source so obtaining more than one quote might be
impossible; and
WHEREAS, supplies of these items in storage can be exhausted by large repair projects such that their replenishment
must be accomplished quickly to be ready for the next required repair project; and
WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993
which waived competitive bidding for such pipes, fittings and hardware because suppliers would not provide a
reasonable price for such items on an annual basis; and
WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous
materials now needed by the Water and Sewer Department and should be repealed and replaced with this ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 3696.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation
exists for the emergency purchase of repair products by the Water and Sewer Department for which competitive
bidding and/or obtaining multiple quotes are deemed not feasible or practical and therefore waives the requirements for
formal competitive bidding and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters,
fire hydrants, manholes and their covers and fittings through December 31, 2026.
Page 1
Ordinance: 6634
File Number: 2022-269
PASSED and APPROVED on January 3, 2023
Attest:
01M IlI rrf.,f1`
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Kara Paxton, City Clerk freasurer - : MYETTEVILLE.do
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Page 2
CITY OF
Pow,
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 3, 2023
CITY COUNCIL MEMO
2022-269
TO: Mayor Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Timothy Nyander, Utilities Director
DATE: December 16, 2022
SUBJECT: REPEAL ORD 3696/WAIVE COMPETITIVE BIDDING FOR UTILITIES DEPARTMENT
PURCHASES
RECOMMENDATION:
AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY
REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING
PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS,
AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26
BACKGROUND:
The Water & Sewer Department must quickly react to the unforeseen need for many types and sizes of
plumbing repair fittings, hardware, and pipes in order to immediately repair water and sewer mains throughout
Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county. The Water & Sewer
Department has been operating pursuant to Ordinance No. 3696 passed in 1993 which waived competitive
bidding for such pipes, fittings, and hardware because suppliers would not provide a reasonable price for such
items on an annual basis.
DISCUSSION:
Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous
materials now needed by the Water & Sewer Department and the original Ordinance should be repealed and
replaced with this proposed ordinance.
Suppliers for these emergency repair items will not agree to long term pricing, so competitive bidding is not
feasible and some parts might be available only from a single source so obtaining more than one quote might
be impossible. Supplies of these items in storage can be exhausted by large repair projects such that their
replenishment must be accomplished quickly to be ready for the next required repair project.
Staff recommends approving an ordinance to repeal Ordinance No. 3696 and to waive formal competitive
bidding and the requirement to obtain three quotes for pipes, pipe fittings, hardware, coating, water meters, fire
hydrants, manholes and their covers and fittings through December 31,2026.
BUDGET/STAFF IMPACT:
Staff recommends an ordinance to repeal Ordinance No. 3696 and to authorize the City to waive any
requirement for competitive bidding or more than one quote to purchase plumbing pipes, fittings, water meters,
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
and hardware needed by the Water and Sewer Department through 2026.
ATTACHMENTS: ORD - REPEAL ORDINANCE NO. 3696
Mailing address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ORDINANCE NO.
AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY
TO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE
QUOTE TO PURCHASE PLUMBING PIPES, FITTINGS, WATER METERS, FIRE
HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE
NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26
WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for
many types and sizes of plumbing repair fittings, hardware and pipes in order to immediately
repair water and sewer mains throughout Fayetteville, Farmington, Greenland, Johnson, and
certain areas of the county; and
WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so
competitive bidding is not feasible and some parts might be available only from a single source
so obtaining more than one quote might be impossible; and
WHEREAS, supplies of these items in storage can be exhausted by large repair projects such
that their replenishment must be accomplished quickly to be ready for the next required repair
project; and
WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No.
3696 passed in 1993 which waived competitive bidding for such pipes, fittings and hardware
because suppliers would not provide a reasonable price for such items on an annual basis; and
WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware
made from numerous materials now needed by the Water and Sewer Department and should be
repealed and replaced with this ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance
No. 3696.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an
exceptional situation exists for the emergency purchase of repair products by the Water and
Sewer Department for which competitive bidding and/or obtaining multiple quotes are deemed
not feasible or practical and therefore waives the requirements for formal competitive bidding
and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters, fire
hydrants, manholes and their covers and fittings through December 31, 2026.
low RECEDED
JAN 17 20D
NORTHWEST ARKANSAS CITY
ITTY CLERK'S OFFIICEE
Democrat 1#Onette
AFFIDAVIT OF PUBLICATION
I, Paola Lopez, do solemnly swear that I am the Accounting Legal Clerk of the
Northwest Arkansas Democrat -Gazette, a daily newspaper printed and
published in said County, State of Arkansas; that I was so related to this
publication at and during the publication of the annexed legal advertisement
the matter of: Notice pending in the Court, in said County, and at the dates of
the several publications of said advertisement stated below, and that during said
periods and at said dates, said newspaper was printed and had a bona fide
circulation in said County; that said newspaper had been regularly printed and
published in said County, and had a bona fide circulation therein for the period of
one month before the date of the first publication of said advertisement; and that
said advertisement was published in the regular daily issues of said newspaper
as stated below.
City of Fayetteville
Ord. 6634
Was inserted in the Regular Edition on:
January 11, 2023
Publication Charges: $159.90
Paola Lopez
Subscribed and swom to before me
This (( day of Me—, 2023.
Notaryublic
My Commission Expires:
**NOTE** CA
Please do not pay from Affidavit.
Invoice will be sent.
File Number: 2022-269
REPEAL ORDINANCE 306:
ANORDWANCETOREREAL
ORDINANCE NO. 306 AND TO
AUTHORIZE Tiff C1TYTO WAIVE ANY
REQUIREMENT FOR COMPETITIVE
BIODINGOR MORE THAN ONE QUOTE
TO PURCHASE PLUMBING PWES,
FITTINGS, WATER FffTERS, FIRE
HYDRANTS, MANHOLES AND THEIR
COVERS, COATINGS, AND HARDWARE
NEEDED BY THE WATER AND SEWER
NT DEPARTMETHROUGH 2O26
WHEREAS, the Watersnd Sewer Depmenan
must quickly react to the wfineseen need for
men, types sod sires of plumbing repair
filim ,hardwsee it pipes in order to
mmetlimely repair water and rower mains
throughout Fayetteville, Farmington,
Greenlanson d, John, and cenain maze offs
wmty: end
WHEREAS, suppliers fin these snrger emy
repair name will rim airs to loon tmo pricing
in mm sdifive bidding is not Feasible and
os might be available only Bom a
sme nmtingle mince w obo fining mine than min
qume might he impossible; and
WHEREAS, suMlies oflhern items in storage
can be ingressmd by large repel, nitects such
the, their repleniehmmt mun be acmmplisoL
quickly to be reedy for the crest required raper
project, and
WHEREAS, the Wmerand Sewer
pm Detment hers been operating pursuant to
0w uancc No 36%pus il in 1"3 whieh
awed mrr,covc bidding fin such piney
filings and hardware because supphem would
no provide a mineable prise for such items
up in amrual Runs, and
WHEREAS, Ordinance No. 3696 did not
onivinall of me different pipes, pipe fittings,
hmdwere music from numerous mmenals now
reedm by the Winer and sewer Dgmmornt
sued clmWd be repealed and replaced with tlds
morose
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY OF
FAYETIEVU,LE, ARRAN$AS;
kennel Thmthecd Cmmslofthe City
ofFeyenenlle, Arkansas hereby rel is
Dfdirws No. 36%,
Summit 2'. net lm City Council within fry m
Fayetteville, Arkansas hereby delemrmn thin
is escemonal situation min. fur the
energmay purclmee of repair produnm by the
Witter vM Sews Unconcern for which
ompenin,c bidding anNorobmining multiple
quotesnot defined not festehle or prauiesl and
efcfore waives the requirements for fcrmal
pentive biddng undm obWning multiple
rites for pipes, pipe Slings, hmdware.
lin, wins meters, fire hydraulicmmdroles
so Neu covers and finings through
her31, 2026.
ED and APPROVED on Jmumy 3.2023
ed.
Lime Jordan, Mayor
Austin
K—P , City Clerk Treasurer
notion 'at� waspaidforbyrec City
J u fthe Ciy.fri eteNlle,
rkmrus. Amount ,it S 159,90
7564I3051nn 11,2023
OF :AYE
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gRKANSPS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6634
File Number: 2022-269
REPEAL ORDINANCE 3696:
AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY
REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING
PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS,
AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26
WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for many types and sizes of
plumbing repair fittings, hardware and pipes in order to immediately repair water and sewer mains throughout
Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county; and
WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so competitive bidding is
not feasible and some parts might be available only from a single source so obtaining more than one quote might be
impossible; and
WHEREAS, supplies of these items in storage can be exhausted by large repair projects such that their replenishment
must be accomplished quickly to be ready for the next required repair project; and
WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993
which waived competitive bidding for such pipes, fittings and hardware because suppliers would not provide a
reasonable price for such items on an annual basis; and
WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous
materials now needed by the Water and Sewer Department and should be repealed and replaced with this ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 3696.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation
exists for the emergency purchase of repair products by the Water and Sewer Department for which competitive
bidding and/or obtaining multiple quotes are deemed not feasible or practical and therefore waives the requirements for
formal competitive bidding and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters,
fire hydrants, manholes and their covers and fittings through December 31, 2026.
Page 1
Ordinance: 6634
File Number: 2022-269
PASSED and APPROVED on January 3, 2023
Approved:
Lioneld Jordan, Mayor
Attest:
Kara Paxton, City Clerk Treasurer
This publication was paid for by the City Clerk -Treasurer of the City of Fayetteville, Arkansas.
Amount paid: $159.90
Page 2