Loading...
HomeMy WebLinkAboutOrdinance 6634113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6634 File Number: 2022-269 REPEAL ORDINANCE 3696: AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26 WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for many types and sizes of plumbing repair fittings, hardware and pipes in order to immediately repair water and sewer mains throughout Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county; and WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so competitive bidding is not feasible and some parts might be available only from a single source so obtaining more than one quote might be impossible; and WHEREAS, supplies of these items in storage can be exhausted by large repair projects such that their replenishment must be accomplished quickly to be ready for the next required repair project; and WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993 which waived competitive bidding for such pipes, fittings and hardware because suppliers would not provide a reasonable price for such items on an annual basis; and WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous materials now needed by the Water and Sewer Department and should be repealed and replaced with this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 3696. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation exists for the emergency purchase of repair products by the Water and Sewer Department for which competitive bidding and/or obtaining multiple quotes are deemed not feasible or practical and therefore waives the requirements for formal competitive bidding and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters, fire hydrants, manholes and their covers and fittings through December 31, 2026. Page 1 Ordinance: 6634 File Number: 2022-269 PASSED and APPROVED on January 3, 2023 Attest: 01M IlI rrf.,f1` Y Kara Paxton, City Clerk freasurer - : MYETTEVILLE.do � "= �j�� rl� I'r��• C w� •'�tt`�ti f�,�GiiFii1> wh Page 2 CITY OF Pow, FAYETTEVILLE ARKANSAS MEETING OF JANUARY 3, 2023 CITY COUNCIL MEMO 2022-269 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Timothy Nyander, Utilities Director DATE: December 16, 2022 SUBJECT: REPEAL ORD 3696/WAIVE COMPETITIVE BIDDING FOR UTILITIES DEPARTMENT PURCHASES RECOMMENDATION: AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26 BACKGROUND: The Water & Sewer Department must quickly react to the unforeseen need for many types and sizes of plumbing repair fittings, hardware, and pipes in order to immediately repair water and sewer mains throughout Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county. The Water & Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993 which waived competitive bidding for such pipes, fittings, and hardware because suppliers would not provide a reasonable price for such items on an annual basis. DISCUSSION: Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous materials now needed by the Water & Sewer Department and the original Ordinance should be repealed and replaced with this proposed ordinance. Suppliers for these emergency repair items will not agree to long term pricing, so competitive bidding is not feasible and some parts might be available only from a single source so obtaining more than one quote might be impossible. Supplies of these items in storage can be exhausted by large repair projects such that their replenishment must be accomplished quickly to be ready for the next required repair project. Staff recommends approving an ordinance to repeal Ordinance No. 3696 and to waive formal competitive bidding and the requirement to obtain three quotes for pipes, pipe fittings, hardware, coating, water meters, fire hydrants, manholes and their covers and fittings through December 31,2026. BUDGET/STAFF IMPACT: Staff recommends an ordinance to repeal Ordinance No. 3696 and to authorize the City to waive any requirement for competitive bidding or more than one quote to purchase plumbing pipes, fittings, water meters, Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 and hardware needed by the Water and Sewer Department through 2026. ATTACHMENTS: ORD - REPEAL ORDINANCE NO. 3696 Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ORDINANCE NO. AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26 WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for many types and sizes of plumbing repair fittings, hardware and pipes in order to immediately repair water and sewer mains throughout Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county; and WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so competitive bidding is not feasible and some parts might be available only from a single source so obtaining more than one quote might be impossible; and WHEREAS, supplies of these items in storage can be exhausted by large repair projects such that their replenishment must be accomplished quickly to be ready for the next required repair project; and WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993 which waived competitive bidding for such pipes, fittings and hardware because suppliers would not provide a reasonable price for such items on an annual basis; and WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous materials now needed by the Water and Sewer Department and should be repealed and replaced with this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 3696. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation exists for the emergency purchase of repair products by the Water and Sewer Department for which competitive bidding and/or obtaining multiple quotes are deemed not feasible or practical and therefore waives the requirements for formal competitive bidding and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters, fire hydrants, manholes and their covers and fittings through December 31, 2026. low RECEDED JAN 17 20D NORTHWEST ARKANSAS CITY ITTY CLERK'S OFFIICEE Democrat 1#Onette AFFIDAVIT OF PUBLICATION I, Paola Lopez, do solemnly swear that I am the Accounting Legal Clerk of the Northwest Arkansas Democrat -Gazette, a daily newspaper printed and published in said County, State of Arkansas; that I was so related to this publication at and during the publication of the annexed legal advertisement the matter of: Notice pending in the Court, in said County, and at the dates of the several publications of said advertisement stated below, and that during said periods and at said dates, said newspaper was printed and had a bona fide circulation in said County; that said newspaper had been regularly printed and published in said County, and had a bona fide circulation therein for the period of one month before the date of the first publication of said advertisement; and that said advertisement was published in the regular daily issues of said newspaper as stated below. City of Fayetteville Ord. 6634 Was inserted in the Regular Edition on: January 11, 2023 Publication Charges: $159.90 Paola Lopez Subscribed and swom to before me This (( day of Me—, 2023. Notaryublic My Commission Expires: **NOTE** CA Please do not pay from Affidavit. Invoice will be sent. File Number: 2022-269 REPEAL ORDINANCE 306: ANORDWANCETOREREAL ORDINANCE NO. 306 AND TO AUTHORIZE Tiff C1TYTO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIODINGOR MORE THAN ONE QUOTE TO PURCHASE PLUMBING PWES, FITTINGS, WATER FffTERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE NEEDED BY THE WATER AND SEWER NT DEPARTMETHROUGH 2O26 WHEREAS, the Watersnd Sewer Depmenan must quickly react to the wfineseen need for men, types sod sires of plumbing repair filim ,hardwsee it pipes in order to mmetlimely repair water and rower mains throughout Fayetteville, Farmington, Greenlanson d, John, and cenain maze offs wmty: end WHEREAS, suppliers fin these snrger emy repair name will rim airs to loon tmo pricing in mm sdifive bidding is not Feasible and os might be available only Bom a sme nmtingle mince w obo fining mine than min qume might he impossible; and WHEREAS, suMlies oflhern items in storage can be ingressmd by large repel, nitects such the, their repleniehmmt mun be acmmplisoL quickly to be reedy for the crest required raper project, and WHEREAS, the Wmerand Sewer pm Detment hers been operating pursuant to 0w uancc No 36%pus il in 1"3 whieh awed mrr,covc bidding fin such piney filings and hardware because supphem would no provide a mineable prise for such items up in amrual Runs, and WHEREAS, Ordinance No. 3696 did not onivinall of me different pipes, pipe fittings, hmdwere music from numerous mmenals now reedm by the Winer and sewer Dgmmornt sued clmWd be repealed and replaced with tlds morose NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETIEVU,LE, ARRAN$AS; kennel Thmthecd Cmmslofthe City ofFeyenenlle, Arkansas hereby rel is Dfdirws No. 36%, Summit 2'. net lm City Council within fry m Fayetteville, Arkansas hereby delemrmn thin is escemonal situation min. fur the energmay purclmee of repair produnm by the Witter vM Sews Unconcern for which ompenin,c bidding anNorobmining multiple quotesnot defined not festehle or prauiesl and efcfore waives the requirements for fcrmal pentive biddng undm obWning multiple rites for pipes, pipe Slings, hmdware. lin, wins meters, fire hydraulicmmdroles so Neu covers and finings through her31, 2026. ED and APPROVED on Jmumy 3.2023 ed. Lime Jordan, Mayor Austin K—P , City Clerk Treasurer notion 'at� waspaidforbyrec City J u fthe Ciy.fri eteNlle, rkmrus. Amount ,it S 159,90 7564I3051nn 11,2023 OF :AYE TTF. �xll/ v : F II gRKANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6634 File Number: 2022-269 REPEAL ORDINANCE 3696: AN ORDINANCE TO REPEAL ORDINANCE NO. 3696 AND TO AUTHORIZE THE CITY TO WAIVE ANY REQUIREMENT FOR COMPETITIVE BIDDING OR MORE THAN ONE QUOTE TO PURCHASE PLUMBING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, MANHOLES AND THEIR COVERS, COATINGS, AND HARDWARE NEEDED BY THE WATER AND SEWER DEPARTMENT THROUGH 2O26 WHEREAS, the Water and Sewer Department must quickly react to the unforeseen need for many types and sizes of plumbing repair fittings, hardware and pipes in order to immediately repair water and sewer mains throughout Fayetteville, Farmington, Greenland, Johnson, and certain areas of the county; and WHEREAS, suppliers for these emergency repair items will not agree to long term pricing so competitive bidding is not feasible and some parts might be available only from a single source so obtaining more than one quote might be impossible; and WHEREAS, supplies of these items in storage can be exhausted by large repair projects such that their replenishment must be accomplished quickly to be ready for the next required repair project; and WHEREAS, the Water and Sewer Department has been operating pursuant to Ordinance No. 3696 passed in 1993 which waived competitive bidding for such pipes, fittings and hardware because suppliers would not provide a reasonable price for such items on an annual basis; and WHEREAS, Ordinance No. 3696 did not cover all of the different pipes, pipe fittings, hardware made from numerous materials now needed by the Water and Sewer Department and should be repealed and replaced with this ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals Ordinance No. 3696. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that an exceptional situation exists for the emergency purchase of repair products by the Water and Sewer Department for which competitive bidding and/or obtaining multiple quotes are deemed not feasible or practical and therefore waives the requirements for formal competitive bidding and/or obtaining multiple quotes for pipes, pipe fittings, hardware, coating, water meters, fire hydrants, manholes and their covers and fittings through December 31, 2026. Page 1 Ordinance: 6634 File Number: 2022-269 PASSED and APPROVED on January 3, 2023 Approved: Lioneld Jordan, Mayor Attest: Kara Paxton, City Clerk Treasurer This publication was paid for by the City Clerk -Treasurer of the City of Fayetteville, Arkansas. Amount paid: $159.90 Page 2