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Home My WebLink About5-23 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 5-23 File Number: 2022-253 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $132,690.00 FOR BIDDING SERVICES, CONSTRUCTION PHASE SERVICES AND MATERIALS TESTING ASSOCIATED WITH THE INDUSTRIAL DRIVE EXTENSION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 6, 2021, the City Council approved Resolution No. 100-21, authorizing a contract with McClelland Consulting Engineers, Inc. for the design services associated with the Industrial Drive Extension Project; and WHEREAS, Amendment No. 2 provides for bidding services, construction phase services and materials testing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $132,690.00 for bidding and construction phase services and materials testing associated with the Industrial Drive Extension Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on January 3, 2023 Attest: -R K / rfi'''�f G. � • G' Kara Paxton, City Clc ieasurer •,'f,�J � � ��iL11st� Page 1 CITY OF W41iFAYETTEVILLE ARKANSAS MEETING OF JANUARY 3, 2023 CITY COUNCIL MEMO 2022-253 TO: Mayor Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Chris Brown, Public Works Director DATE: December 15, 2022 SUBJECT: APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. RECOMMENDATION: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $132,690.00 FOR BIDDING SERVICES, CONSTRUCTION PHASE SERVICES AND MATERIALS TESTING ASSOCIATED WITH THE INDUSTRIAL DRIVE EXTENSION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT BACKGROUND: The Industrial Drive project includes the construction of approximately 2,600 feet of street extension connecting South Industrial Drive to South City Lake Road. The street section includes a 28' wide asphalt street with curb and gutter and a 5' wide sidewalk with 6' of greenspace on one side. This proposed street extension will provide access to approximately 47 acres of city -owned land, allowing the development of five parcels. In September of 2020, the City of Fayetteville was awarded a grant from the Economic Development Administration for 80% of the design and construction of this project not to exceed $2,000,000. The City will be responsible for the other 20% of project costs. On April 6, 2021, the City Council approved a design contract with McClelland Consulting Engineers. DISCUSSION: The approved contract with MCE does not include bidding services, construction phase services and materials testing. Staff has worked with MCE to develop a scope that will include support for the contractor and city staff as needed throughout the construction of this project. In addition, they will provide as -built plans at the end of the job documenting any field changes made during construction. MCE has provided a fee in the amount of $132,690 for this additional work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. BUDGET/STAFF IMPACT: The design and construction of this project will be paid for with the funds from a grant from the Economic Development Administration and from the 2019 Economic Development Bonds. This contract amendment will be funded from the 2019 Economic Development Bonds. Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Staff recommends approval of contract amendment #2 in the amount of $132,690 with McClelland Consulting Engineers for the Industrial Drive Extension Project and approval of a budget adjustment. ATTACHMENTS: 2022-0253 SRF Industrial Dr CA2, 2022-253 BA Industrial Dr MCE CA2, Industrial Drive Extension. Contract Amendment #2. Signed MCE, Vmap, RES MCCLELLAND CONSULTING ENGINEERS - AMENDMENT 2 - INDUSTRIAL DRIVE EXTENSION Mailing address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Chris Brown Submitted By City of Fayetteville Staff Review Form 2022-253 Item ID 1/3/2023 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/12/2022 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a contract amendment in the amount of $132,690 with McClelland Consulting Engineers for the Industrial Drive Extension Project and approval of a budget adjustment. 4606.860.7600-5860.02 Account Number 46060.7600 Project Number Budgeted Item? Yes Does item have a direct cost? Yes Is a Budget Adjustment attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: 4606 - Economic Development 2019 Bonds Fund Commerce District Industrial Corridor Total Amended Budget Expenses (Actual+Encum) Available Budget Item Cost Budget Adjustment Remaining Budget Project Title $ 9,491,549.00 $ 168,570.78 $ 9,322,978.22 $ 132,690.00 Q 1 QV V20221130 2021-00000407 Previous Ordinance or Resolution # 100-21 2021-00000022 Approval Date: City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number ENGINEERING (621) 2023 (BY) /org2 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract amendment in the amount of $132,690 with McClelland Consulting Engineers for the Industrial Drive Extension Project. COUNCIL DATE: ITEM ID#: 1/3/2023 2022-253 Nolly Black 7217312022 2:03 Pln Budget Division Date TYPE: D - (City Council) JOURNAL #: RESOLUTION/ORDINANCE GLDATE: CHKD/POSTED: 1/3/2023 TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20221115 Account Name 4606.860.7600-5860.02 132,690 - 46060 7600 EX Capital Prof Svcs - Engineering/Architectu 4606.860.7999-5899.00 (132,690) - 46060 7999 EX Unallocated - Budget G:\Divs\Engineering\Engineering Design Services\Projects\Industrial Drive Extension\Council and Committee Actions\Design Contract Amendment 2\Copy of 2022-253 BA Industrial Dr MCE CA2 1 of 1 INDUSTRIAL DRIVE EXTENSION AMENDMENT TO OWNER - ENGINEER PROFESSIONAL SERVICES AGREEMENT Amendment No. 2 1. Background Data: a. Effective Date of Owner -Engineer Agreement: July Ist, 2021 b. Owner: The Citv of Favetteville c. Engineer: McClelland Consulting Engineers, Inc d. Proj ect: Industrial Drive Extension 2. Description of Modifications: The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: shall perform or furnish the following Additional Services: a. Revise ATTACHMENT `A', SCOPE OF SERVICES, as attached. b. Revise ATTACHMENT `D', COMPENSATION, as attached. 3. Agreement Summary (Reference only) a. Original Agreement amount: $ 215,885.00 b. Net change for prior amendments: $ 0.00 c. This amendment amount: $ 132,690.00 d. Adjusted Agreement amount: $ 348,575.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the original Agreement. Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is , 20 ENGINEER: McClelland Consulting Engineers. Inc �: Kevin Beaumont Title: Vice President Date Date Signed: >7ate: Signed: Kevin Beaumont 2022.10.24 18:49:39-05'00' ATTACHMENT 'A' Amendment No. 2 SCOPE OF SERVICES CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL DRIVE EXTENSION 1) Bid/Award Phase During the bidding phase of the project, the ENGINEER will: a. Make available construction documentation to CITY OF FAYETTEVILLE (CITY), b. Assist with preparing addenda as appropriate, c. Provide assistance with pre -bid meeting and, d. Assist with issuing of Notice of Award and Notice to Proceed documents. e. The CITY Purchasing Department will manage the advertisement for bids, bid opening and evaluation and further will make recommendation to City Council. 2) Construction Phase Services During the construction phase of work, the ENGINEER will accomplish the following: a. Manage preconstruction meeting. b. Perform survey consisting of the establishment of control points for construction purposes. c. Attend preconstruction conferences with CITY. d. Review submittals. e. Provide partial on -site observation (maximum 40% of time as an overall average) of the construction work as it progresses for a period not to exceed 10.0 months. Should the above contract construction period be exceeded, the ENGINEER shall submit an amendment to cover additional project related costs incurred, if required. f. Prepare contractor pay estimates and submit to CITY for review and approval. g. Prepare change orders as needed. h. Attend final inspection and prepare punch list. i. Prepare as -built record drawings utilizing contractor's measurements. j. Represent CITY at meetings as needed pertaining to this project. k. Prepare and submit close out documentation. 3) Materials Testing & Special Inspection Services a. See scope and fee breakdown attached hereafter for construction materials testing services. CONSULTING 1580 E. Stearns St. ffl"C,E�L. V NSV Ll INL7 Fayetteville, AR 72703 Office: (479)443.2377 mmmommmENGINEERS, INC. mce.us.com October 24, 2022 CITY OF rig,,MM FAYETTEVILLE ARKANSAS 113 West Mountain Street Fayetteville, Arkansas 72701 ATTN: Mr. Matt Casey RE: Proposal for CMT Services Industrial Drive Extension Fayetteville, Arkansas Dear Mr. Casey, We are pleased to present a Proposal for the Construction Materials Testing relevant to the planned Industrial Drive Extension to be constructed in Fayetteville, Arkansas. Estimated Budget Based on the assumptions detailed in the foregoing proposal, we can provide construction materials testing and special inspections on this project for a Not -To -Exceed Without Approval amount as detailed below: • Proof Roll / Subgrade Observation.......................................................................... $4,100.00 • Soil & Base Course Density Testing.................................................................... $5,510.00 • Laboratory Soils Testing.................................................................................... $575.00 • Reinforcing Bar Observation............................................................................. $2,870.00 • Cast -in -Place Concrete Testing........................................................................... $9,600.00 • Concrete Cylinder Pick-Up..................................................................................... $800.00 • Asphalt Coring and Testing.................................................................................. $590.00 Total Not -to -Exceed Without Approval Fee: $24,045.00 The information on the following pages provides further detail regarding the anticipated testing scope on the project which includes several trips for each service, time spent on -site for each service, and other anticipations which were integral in arriving at the not -to -exceed fee amount. The project documents currently available for reference in preparing this proposal include the full bid set, dated July 20, 2022. Project Description The project alignment is located within four (4) Washington County Parcels (765-15312-003, 765-15312- 004, 765-16577-000, 765-16578-001), and is planned to connect S. Industrial Drive in the Northeast to S. City Lake Road in the Southwest in Fayetteville, Arkansas. Industrial Drive Extension — CMT Services City of Fayetteville — Matt Casey October 24, 2022 Page 12 The project scope is understood to consist of an approximate 0.5 extension of S. Industrial Drive to connect to S. City Lake Road. This extension is understood to include flexible asphalt pavement, two (2) concrete paved driveways, drainage improvements, a flexible asphalt cul-de-sac, and assorted site civil developments. Scope of Work It is expected that services for construction materials testing will include proof rolls and subgrade observations, soil and base density testing, laboratory soil testing, reinforcing bar observations, cast -in - place concrete testing, and asphalt coring and testing. To better your understanding of our associated fees, we presented an estimated per -trip price for the services we anticipate providing on this project. The provided per -trip prices assume the following factors: • A Geotechnical Engineer/engineering technician spending one (1) hour onsite for proof -roll observation and/or subgrade recommendations regarding the building pad and pavement areas. - Travel time, mileage, and report writing is factored into the unit trip price • A certified technician spending thirty (30) minutes onsite for each soil/base density testing trip. - Four (4) density tests being conducted each trip - Travel time, mileage, and report writing is factored into the unit trip price • A certified technician conducting laboratory testing for a Standard Proctor in accordance with AASHTO T-99 procedures. - Travel time for sample pickup, mileage, and report writing is factored into the unit trip price • A certified technician conducting laboratory testing for California Bearing Ratio (CBR) Testing in accordance with AASHTO T-193. Travel time for sample pickup, mileage, and report writing is factored into the unit trip price • A Geotechnical Engineer or Engineering Technician spending one (1) hour onsite for the observation of reinforcing elements. - Travel time, mileage, and report writing is factored into the unit trip price • A certified technician spending one (1) hour onsite for each cast -in -place concrete testing trip. MCE assumes that one (1) set of five (5) lab -cured 4" x 8" cylinders being sampled for every 50 cubic yards of concrete will satisfy the testing frequency for the project based on project specifications Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending two (2) hours on -site coring asphalt samples for laboratory testing. Travel time, mileage, and reporting fees are included in the per -trip amount for this service Based on the referenced project scope, it is anticipated that the duration of the project will be approximately 10 months. If this estimated duration is incorrect, please allow us to make appropriate revisions. From the assumptions and project details referenced above, the following per -trip prices and subtotals for each service anticipated to be required as estimated as below: Industrial Drive Extension — CMT Services City of Fayetteville — Matt Casey October 24, 2022 Page 13 Proof Roll Observation/Subgrade Recommendations $205.00 per trip • Industrial Drive (Subgrade).................................................................................... 7 trips • Industrial Drive (Base).......................................................................................... 2 trips • Curb-and-Guttering.............................................................................................. 3 trips • Cul-de-Sac (Subgrade)......................................................................................... 3 trips • Cul-de-Sac (Base)................................................................................................ 1 trip • Concrete Driveways............................................................................................. 4 trips Subtotal: $4,100.00 Soil & Base Density Testing $145.00 per trip • Industrial Drive (Subgrade).................................................................................. 17 trips • Industrial Drive (Base)........................................................................................ 10 trips • Cul-de-Sac (Subgrade)......................................................................................... 3 trips • Cul-de-Sac (Base)................................................................................................ 1 trip • Concrete Driveways (Base)................................................................................... 3 trips • Concrete Sidewalk (Base)..................................................................................... 4 trips Subtotal: $5,510.00 Laboratory Testing • The unit price below will reflect one (1) Standard Proctor Test, in accordance with AASHTO T-99 Procedures, and one (1) test for California Bearing Ratio (CBR), in accordance with AASHTO T- 193. Subtotal: $575.00 Reinforcing Bar Observations $205.00 per trip • Drainage Improvements (Inlets, Extensions, Junction Boxes, etc.) ............................... 12 trips • Concrete Headwalls............................................................................................. 2 trips Subtotal: $2,870.00 Cast -in -Place Concrete Testing $240.00 per trip • Concrete Sidewalk............................................................................................. 14 trips • Drainage Improvements (Inlets, Extensions, Junction Boxes, etc.) ............................... 12 trips • Flared End Sections............................................................................................ 2 trips • Concrete Headwalls............................................................................................ 2 trips • Curb-and-Guttering............................................................................................. 6 trips • Concrete Driveways............................................................................................ 2 trips • Misc. Civil Site Improvements............................................................................... 2 trips Subtotal: $9,600.00 Industrial Drive Extension — CMT Services City of Fayetteville — Matt Casey Concrete Cylinder Pick -Up October 24, 2022 Page 14 $40.00 per trip A charge for concrete cylinder pick-up will only be applied in the event that it is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that this will be required for approximately one-half (0.5) of the total concrete placements. Subtotal: $800.00 Asphalt Coring and Testing $295.00 per trip A certified technician will conduct the coring of asphalt samples for final laboratory acceptance testing. It is anticipated that up to eight (8) cores will be required for laboratory testing. The cores will be tested for bulk -specific gravity and thickness verification. It is anticipated that two (2) trips will be conducted for this service. Subtotal: $590.00 Our estimated number of trips for each testing service is based on our experience with projects of similar scope and size. Our fees are directly related to the number of trips made for each service and time spent on -site. If the project scope varies after the submittal of this document and prior to construction, please allow for the review/revision of this document. We appreciate the opportunity to submit this Proposal for construction materials testing for the Industrial Drive Extension project located in Fayetteville, Arkansas. If this Proposal is acceptable, please sign the Work Authorization Agreement at the end of this document and return a copy to our office. If there are any questions regarding this Proposal, please do not hesitate to contact us. Sincerely. William Hopkins, E.I. Project Designer Work Authorization Agreement Michael Scott, E.I. Project Designer McClelland Consulting Engineers, Inc., is authorized to proceed in accordance with this Letter of Propose, consisting of four (4) pages. Date ATTACHMENT 'D' Amendment No. 2 COMPENSATION CITY OF FAYETTEVILLE, ARKANSAS INDUSTRIAL DRIVE EXTENSION • The compensation as defined in Attachment `D' of the original Contract, as well as subsequent amendments, shall remain in full effect, and shall also include compensation associated with this amendment: Amend compensation as follows: • CITY shall pay ENGINEER for Construction Related Services and Reimbursable Expenses rendered for an amount not exceeding $132,690.00. Professional services shall be charged using the most recent hourly rates, unless indicated otherwise. Refer to attached schedule for 2022 rates. Bidding Services: $ 5,500.00 Construction Administration: $ 38,645.00 Construction Observation: $ 59,750.00 Materials Testing & Special Inspections: $ 24,045.00 Reimbursables: $ 4,750.00 Total Construction Related Services Fee $ 132,690.00 McCLELLAND M"rEi CONSULTING ENGINEERS, INC. Effective 8/1/2022 McCLELLAND CONSULTING ENGINEERS, INC. *STANDARD HOURLY RATES Chief Draftsman $95 - $110 Clerical $45 - $75 Construction Observer $70 - $145 Draftsman $65 - $100 Environmental Scientist/Designer $105 - $125 Geotech Engineer $85 - $170 GIS Technician $80 - $140 HR/Payroll Admin $75-$100 Landscape Architect $90 - $170 Media Specialist $80 - $105 Principal $160 - $240 Project Accountant $70 - $155 Project Designer - Intern $50 - $60 Project Designer $80 - $140 Project Engineer $120 - $175 Project Manager $120 - $200 Registered Land Surveyor $95 - $145 Soils Lab Technician $50 - $140 Specification Writer $50 - $90 Sr. Project Manager $140 - $230 Survey (2 man or Robotic) Crew $115 - $165 Survey (3 man) Crew $135 - $195 Survey Field (1 Man or Rodman) $45 - $110 Survey GPS $75 - $130 Survey Technician $65 - $95 Water Lab Supervisor $70 - $120 Water Lab Tech $50 - $95 Expenses @ Cost Mileage .625/mi * Standard Hourly Rates may be adjusted annually in accordance with the normal salary review practices of McClelland Consulting Engineers. Figure 3. Proposed Project Preliminary Site Plan ' MARSHALLTOWN y TOOLS PROPOSED +� ` ' "�* `�'� o ; ,,�_, � w STREET d:�►, �� EXTENSION FAYETTEVILLE UTILITIES j ;: .,•.� I.;� * . ",'DEPARTMENT . 156 -. PPROX. 40' y •- " 218.0' r , s PROPOSED 5—FOOT PRESERVATION, ' SIDEWALK ,a/e . k -x. AREA t PROJECT,, ti SI TE TRIBUTARY TO D 0 WEST FORK 6 01 WHITE RIVER GREEN ➢E "'n�+"' SPACE WALK CURBS 4•� C1111& GUTTER CUTTER - F�12.5' LRNE�12.5' LANK 2b' BACK TE 9ACK 0 250 500 28' WIDE STREET 1 INCH = 500 FEET ECONOMIC DEVELOPMENT ADMINISTRATION GRANT APPLICATION . CITY OF Section 27, Township 16 North, Range 30 West � FAYETTEVILLE Fayetteville Quadrangle INDUSTRIAL DRIVE EXTENSION ' ARKANSAS UTM Coordinates:15 N 398M46 E 396784 PRELIMINARY SITE PLAN Cal EDA MW! MP,CXildi 3 'MS Alerth 2020 Fayetteville AR Industrial Drive Extension EDA Environmental Narrative 4 RESOLUTION NO. A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $132,690.00 FOR BIDDING SERVICES, CONSTRUCTION PHASE SERVICES AND MATERIALS TESTING ASSOCIATED WITH THE INDUSTRIAL DRIVE EXTENSION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on April 6, 2021, the City Council approved Resolution No. 100-21, authorizing a contract with McClelland Consulting Engineers, Inc. for the design services associated with the Industrial Drive Extension Project; and WHEREAS, Amendment No. 2 will provide the necessary funds for bidding services, construction phase services and materials testing. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $132,690.00 for bidding services, construction phase services and materials testing associated with the Industrial Drive Extension Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution.