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Home My WebLink About317-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 317-22 File Number: 2022-215 CHANGE ORDER NO.9 FLINTCO, LLC - POLICE HEADQUARTERS BOND PROJECT: A RESOLUTION TO APPROVE CHANGE ORDER NO. 9 TO THE CONSTRUCTION MANAGER AT RISK CONTRACT WITH FLINTCO, LLC FOR THE POLICE HEADQUARTERS PROJECT IN THE AMOUNT OF $380,381.00, AND TO APPROVE A BUDGET ADJUSTMENT - POLICE HEADQUARTERS BOND PROJECT WHEREAS, on December 3, 2019, the City Council passed Resolution 282-19 to approve a Construction Manager at Risk agreement with Flintco, LLC for the Police Headquarters Project; and WHEREAS, Change Order No. 9 is a reconciliation change order to close out the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 9 to the Construction Manager at Risk Contract with Flintco, LLC in the amount of $380,381.00 for the Police Headquarters Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on December 20, 2022 Attest: • FAY Kara Paxton, City . erk Treasturer �if��. '7�7.r..rr� ••tip+��`. Page 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p (479)575-8323 Text File File Number: 2022-1121 Agenda Date: 12/20/2022 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.23 CHANGE ORDER NO.9 FLINTCO, LLC - POLICE HEADQUARTERS BOND PROJECT: A RESOLUTION TO APPROVE CHANGE ORDER NO. 9 TO THE CONSTRUCTION MANAGER AT RISK CONTRACT WITH FLINTCO, LLC FOR THE POLICE HEADQUARTERS PROJECT IN THE AMOUNT OF $380,381.00, AND TO APPROVE A BUDGET ADJUSTMENT - POLICE HEADQUARTERS BOND PROJECT WHEREAS, on December 3, 2019, the City Council passed Resolution 282-19 to approve a Construction Manager at Risk agreement with Flintco, LLC for the Police Headquarters Project; and WHEREAS, Change Order No. 9 is a reconciliation change order to close out the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 9 to the Construction Manager at Risk Contract with Flintco, LLC in the amount of $380,381.00 for the Police Headquarters Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1212112022 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2022-1121 Legistar File ID 12/20/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/29/2022 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Appoval of Change Order #9 to the CMAR contract with Flintco, LLC in the amount of $380,381 and approve a budget adjustment. This is a 2019-Police Headquartes Bond Project. Budget Impact: Various Various Account Number Fund Various Various Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 28,690,986.00 $ 28,213,478.84 $ 477,507.16 $ 380,381.00 $ 50,939.00 $ 148,065.16 V20210527 2019-839 Previous Ordinance or Resolution # 283-21 9 Approval Date: 7/18/2022 2019-62 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 20, 2022 TO: Mayor and City Council THRU: Paul Becker, Chief Financial Officer CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond and Building Construction Projects DATE: November 29, 2022 SUBJECT: Change Order #9 to RFQ-19-15 Contract with Flintco, LLC. For the Police Headquarters 2019 Bond. RECOMMENDATION: Staff Recommend approval of Change Order #9 to the RFQ#19-05 contract with Flintco, LLC for the Police Headquarters Project in the amount of $380,381.00 and approve a budget adjustment. BACKGROUND: • In April 2019, Fayetteville voters approved the public safety bond question 9 in the 2019 bond initiative, which included a new police headquarters, and identified $38,801,126 for the new facilities. • In September 2019, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000 for 11.50 acres with PD utilizing 10 acres and Fire utilizing 1.5 acres. The Close of the Land is ongoing. • In September 2019, The City of Fayetteville Purchasing Division managed the RFQ process of selecting a construction manager at risk for the Police Headquarters Facilities. The request for statement of qualifications (RFQ) was advertised on 9-3-19 with a deadline of 9-26-19. Ten responses were received. Three construction management firms were short listed for interview. The selection committee chose Flintco to negotiate a CMAR contract for the Police Headquarters. • In December 2019, Resolution 282-19 authorized the approval of a Construction Manager at Risk contract with Flintco Construction and included pre -construction services. • In January of this year, resolution 37-21 was approved for the Earthwork package for the police headquarters and Fire Station 8. Over the past 2 years, there have been resolutions approving several bid packages and the Deane and Porter Road Construction. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: With the construction nearing completion, this is a reconcile change order to close out the project. It includes several added back items that were omitted earlier during the value engineering process. Including Completing the AV system for Dispatch, Upgrading the ceiling panel in the range for better sound attenuation, painting that ceiling, concrete at courtyard, asphalt paving, and badges and mission statement at the staff area. BUDGET/STAFF IMPACT: Interest from the Bond proceeds and unencumbered project funds will be allocated for this change order. 1010 - General 39024.79CC.8040 - Police Headquarters Building, Construction 1010.2C0.2920-5804.CC - Bu ding Costs 4470 - Sales Tax Capital Improvement 153,553.00 02047.7900.8040 - Police Headquarters Building, Construction 4470.200.8200-5804.00 - Building Costs 81,913.00 18013.7900- Police HQ- Dispatch Furniture 4470.200.82CC-5804.00 - Building Costs 44,813.00 4609 - Police Proiects 2019 Bonds 46090.7900.8040 - Police Headquarters Building. Construction 4609.860.7900-5804.00 - Building Costs Attachments: Change Order #9 100,102.00 380, 381.00 DocuSign Fnvelope ID: 6E1FF14B-67B7-47AA-AIEA-ECC6A34634GB V 1A Document Change Order PROJECT: fVanie aril address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Favetieville Police Headquarters Cona-aci For: General Construction Change Order' Nt.mbcn 9 1860 N Porter Rd Date: December 03, 2019 Date: December 14r. 20221 Fayetteville Arkansas 72703 OWNER: (Name and address) ARCHITECT: oVame and address) CONTRACTOR: (Name and address) City of Fayenevi Ile BRINKLEY SARGENT WIGINTON Flinteo, LLC 113 West Mountian Street ARCHITECT 194 E. Fanitnel Dr Fayetteviil, AR 72701 1000 Quorum, Suite 000 Springdale. AR 7'7(12 Dallas. Texas 742-4 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed descripriun of the charge and, iJ applicable, crllach or reference specific rrhibils. ,415o include ggreed upon as jurshnenls attribalable to executed Conslruclion Change Direclives.) Incudes additional scopes of work as shown in the attached Fxhib A - Change Order I(emisation. Date 12111za Description F_xhibii A - Change Order Iicmization The original Guaranteed Maximum Price was $ 82,500.00 The net change by previously authurized Chanac Orders $ 39.33.1,518,00 The Guaranteed Maximum Price prior to this Change Order uas $ 39,117,018.00 The Guaranteed Maximum Price will be ine�ased by this Change Order in the amount of $ 380.381.00 The new Guaranteed Maximum Price including this Change Order will be S 39,797,399.00 The Contract Time will be increased by Zero (0) days. The new hate of Substantial Completion will be NA NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive, Flintuo. LLC City Fa •etieville" gjAFjyiFirr++ name) OW (Finn n1c1 - 0t.,. Ibtl G[� dy it GNATURE Chad Crouch ; Project Dirccwr Ma PRINTED NAME AND TITLE PRINTED NAME AND TITLE 12/1/2022 1 12:24 PM CST l DATE DATE AIA Document G701'— 2017. Cal:^ht 1.. 1979, I N7, Won. 2001 and 2017 by The Atnenran InsLlute of Arrhftecir,. Al rights reserved. True ra:mnrw.. an In�titote of Arcndcrcls ;11A' 1n. AlA Loau..rr-.i'AIA UrKumcnl.3 air r! 3,sie:rei; inVe m4% and may rwt t'u u3Ns.1 .vghnui pn nn:r-,ml. Thrr dacuniem i was produced by Al soft%vare nt 11 T5:35 ET On 121n112o22 unaer Order No,211.4955466 which expires on 13911712t123, +s nut for re sate, is licensed for orre-Elms u!ie only, and may only to v5sd in accordance with the AJA Contract Documents' Terms of Service. To rup_v't copyright violaunns, e-mall eupyrigjjt@ala.nrg, User Notes: (21UIJADA40I DocuSign Envelope ID: 6E1FF14B-67B7-47AA-A1EA-ECC6A3463468 12/01/2022 Change Order Itemization Exhibit C-1OFFILINTC0 FAYETTEVILLE POLICE HEADQUARTERS GROUP DESCRIPTION BUILDING PACKAGE 080000 PCO 64 - Overhead Door Light Curtains ILO Photoeyes 1,625.00 090000 PCO 65 - PR #17; Ceiling Changes 518.00 230000 PCO 66 - Dryer Vent Sizing (RFI #253) 3,120.62 130000 PCO 70 - Range Baffle Ceiling Change to Troy Board, Paint by Owner 52,222.90 090000 PCO 72 - Raise Ceilings in Range (RFI #289) 1,477.00 090000 PCO 74 - PR #18, Option #2; Wall Extendtion to Deck in Range Building 6,825.00 260000 PCO 75 - Dispatch Clock 3,061.30 260000 PCO 79 - Sixteen (16) S-17 Light Pole Bases 16,015.00 090000 PCO 80 - Remove Furrout from Asset Buildings (17,733.00) 220000 PCO 81- Add Drain Pans, Drain Lines, & Water Supply to (2) CRAC Units 11,880.00 080000 PCO 82 - Tint for South Dispatch Windows 264.00 270000 PCO 83 - Additinoal Data Drops in 1011 2,291.95 090000 PCO 84 - Locker Room 1518 Wall Extension 1,079.00 090000 PCO 85 - Paint Ceiling Troy Board in Range 23,552.00 320000 PCO 88 - Asphalt South of Asset Building #1(Gravel Fueling Station Area) 27,766.00 270000 PCO 89 - Temporary Cell Dialer 1,006.25 090000 PCO 90 - Remove VWC1 Wall Covering from Scope of Work (1,980.00) 230000 PCO 91- Removal of CRAC Unit Drain Pans (4,600.00) 270000 PCO 92 - Access Cable Pull Through Door Frames 2,992.00 280000 PCO 93 - AV System for South Area of Dispatch 44,777.86 260000 PCO 94 - Removal of Electrical Power from Dispatch Wall Clocks (1,973.40) 100000 PCO 95 - PR #19; Mission Statement Wall 12,322.82 030000 PCO 96 - Replacement of NW Parking Curb with Modified Ribbon Curb 1,481.00 040000 PCO 97 - Skim Coat CMU Walls at Staff Entry and NW Gate 14,040.00 230000 PCO 98 - PR #20, Option #1; 24"x24" Transfer Opening in 1902 1,750.00 090000 PCO 101- Sheetrock Above Staff Entrance Lockers (RFI #317) 1,822.00 100000 PCO 102 - Monument Sign Fascia Change 10,830.13 $ 216,433.43 1 ALLOWANCES CM Contingency (58,435.75) Owner Contingency 195,248.00 GENERAL INSURANCE 0.6% 2,171.00 BUILDER'S RISK 0.18% 635.90 SDI 1.25% 4,415.60 Bonds 1.0% 3,532.50 CONSTRUCTION MANAGEMENT FEE $ 16,380.32 CO #09 $ 380,381.00 City of Fayetteville, Arkansas - Budget Adjustment (Agenda) Budget Year Division Adjustment Number FACILITIES MANAGEMENT (140) 2022 /Org2 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Appoval of Change Order #9 to the CMAR contract with Flintco, LLC in the amount of $380,381 and approve a budget adjustment. This is a 2019-Police Headquartes Bond Project. RESOLUTION/ORDINANCE COUNCIL DATE ITEM ID# 12/20/2022 2022-1121 Kevin Springer 721712022 7:30 PM Budget Division TYPE: JOURNAL #: GLDATE: CH KD/POSTED: Date D - (City Council) TOTAL 50,939 50,939 v.20221115 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4609.860.7900-5804.00 100,102 - 46090 7900.8040 EX Building Costs 4609.860.7999-5899.00 (44,654) - 46090 7999 EX Unallocated - Budget 4609.860.7900-5911.99 (2,009) - 46090 7900.8315 EX Contingency - Capital Project 4609.860.7900-5911.99 (20,000) - 46090 7900.8630 EX Contingency - Capital Project 4609.860.7000-4707.46 - 33,439 46090 7000 RE Interest - 2019 Project Funds 4609.860.7999-5899.00 17,500 - 46090 7999 EX Unallocated - Budget 4609.860.7000-4707.46 - 17,500 46090 7000 RE Interest - 2019 Project Funds H:\Budget Adjustments\2022_Budget\CITY COUNCIL\12-20-22\2022-1 121 BA C09 Flintco PDHQ.xlsx 1 of 1