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HomeMy WebLinkAbout315-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 315-22 File Number: 2022-214 FAYETTEVILLE FIRE DEPARTMENT POLICY AOP-101: A RESOLUTION TO APPROVE POLICY AOP-101, GENERAL INFORMATION AND INTRODUCTION OF THE FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE OPERATING PROCEDURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Policy AOP-101, General Information and Introduction of the Fayetteville Fire Department Administrative Operating Procedures. PASSED and APPROVED on December 20, 2022 Attest: l�,■E;it tC I T •�F • Kara Paxton, City Cle c Treasurer r�l }•r 1 !� , eel 10 Page 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 p (479)575-8323 Text File File Number: 2022-1119 Agenda Date: 12/20/2022 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.21 FAYETTEVILLE FIRE DEPARTMENT POLICY AOP-101: A RESOLUTION TO APPROVE POLICY AOP-101, GENERAL INFORMATION AND INTRODUCTION OF THE FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE OPERATING PROCEDURES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Policy AOP-101, General Information and Introduction of the Fayetteville Fire Department Administrative Operating Procedures. City of Fayetteville, Arkansas Page 1 Printed on 1212112022 Brad Hardin City of Fayetteville Staff Review Form City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/28/2022 FIRF (Innl Submitted By Submitted Date Division / Department Action Recommendation: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Operating Procedure Policy Changes. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Current Budget $ _ Funds Obligated $ - Current Balance l Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE 14"W ARKANSAS MEETING OF DECEMBER 20, 2022 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: November 28, 2022 CITY COUNCIL MEMO SUBJECT: Fire Department Administrative Operating Procedures Changes RECOMMENDATION: Staff is requesting Council Approval adopting Fayetteville Fire Department Administrative Operating Procedure Policy Changes. BACKGROUND: The Fayetteville Fire Department is currently in the process of reviewing policies and updating as necessary to make changes as recommended and to meet best practices while working through the CFAI accreditation process. Formatting changes are due to a prior change in policy management software. DISCUSSION: These changes are part of Fayetteville Fire Policy #AOP-101 General Information► and Introduction. These changes include wording and formatting to aid in the process for maintaining and modifying policies and procedures. BUDGET/STAFF IMPACT: No Budget Impact with these Policy Changes Attachments: Fayetteville Fire Policy #AOP-101, General Information and Introduction Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Original Policy Fayetteville Fire Department Administrative Operating Procedures AOP-101 General Information and Introduction Version 7 Date Created 07/07/2021 AOG Reference: CFAI Reference: 7A.3, r� CI FY OF FAYETTEVILLE ARKANSAS The Fayetteville Fire Department (FFD) Administrative Operating Policies (AOP), the City of Fayetteville Policies and Procedures and Standard Operating Procedures, the Rules and Regulations of the Civil Service Commission of the City of Fayetteville, and the FFD Emergency Operations Guidelines (EOG) are the official controlling documents and requirements of the Fayetteville Fire Department and as such, are intended for the general guidance of the Firefighters and members of the Fayetteville Fire Department. Scope Much is left to the zeal and discretion of the individual, and efficiency ratings as well as disciplinary actions will depend upon the way the Firefighters and members conduct themselves in the performance of their duties. Compliance with the operating procedures and careful attention to the orders of department officers is necessary to retain the respect and good will of the public which this department enjoys. Violations of any of the operating procedures, neglect or omission of any of the duties prescribed herein, are considered offenses, and any member found guilty will, at the discretion of the Fire Chief, be subject to reprimand, suspension, demotion, or dismissal from the department. Administrative Qperations Policies Administrative Operations Policies (AOP) of the Fayetteville Fire Department will contain administrative information related to the overall operation of the department throughout all divisions, programs, and services provided. All AOP documents will be reviewed by, and formally approved by the Fayetteville City Council. Any new AOP or change to existing AOP will be approved through the LMT process, then submitted to and approved by the City Council before it can be published. Any new AOP or change to an AOP that has not been fully approved by LMT and City Council will not be considered valid except as outlined below in the section titled Administrative Directives. Administrative directives will be issued only in emergency situations where changes are time sensitive and vital to the continuance of safe operations. Administrative Directives related to existing polices will reference the policy number, be maintained in the policy management software, and emailed out to all personnel. Administrative directives will expire in 60 days unless through LMT Consensus action is taken to extend or modify them. Efforts will be made to change the current policy or create a new one during that time. If the Administrative directive must be extended or modified, it will be resent to all personnel by email. Once a new policy draft has been created it must go through the process for approval by the LMT and City Council before being published. Once published, the approved AOP will be sent out as a reading assignment on Vector Solutions and the Administrative Directive will be archived. Administrative Operations Guidlines Administrative Operations Guidelines AOG of the Fayetteville Fire Department will contain detailed procedures for the administration of the related approved AOP. The AOG document must remain flexible to ensure the ability to swiftly enact procedural updates. Any Change to the AOG will be assigned to FFD Personnel through Vector Solutions for review. AOGs shall not be put in lace without the existence of a related AOP which will define -purpose and parameters of the AOG. All new AOG documents or changes to those in existence will be approved by the LMT. Emergency Operations Guidelines (EOG) of the Fayetteville Fire Department will contain more detailed information regarding fire ground and emergency scene organization, strategies, and tactics. The EOG document must remain flexible to ensure the ability to swiftly enact procedural updates and technological changes based on fire service industry standards. EOGs shall not be put in place without the existence of a related AOP which will define the purpose and parameters of the AOG. All new EOG documents or changes to those in existence will be approved by the LMT. Policy Maintenangg Maintenance of policies and procedures will be the responsibility of the Planning Battalion Chief. Additions, deletions, and modifications will be implemented as necessary to reconcile changing conditions, and to reflect revisions in policies and procedures. All policies whether in current, draft, or archived status will be stored and maintained utilizing a policy management software program. Current PDF versions of all policies will be available to all personnel in the Vector Solutions "File Center" section, htt s://a .tar etsoIutions.com/tsa /dashboard/P- fb/index.cfm?fuseaction - c pro.show Home Changes fPei EIT"Qi fl FIR£ 113 QEp7. ECO II ril F ARK Purpose Fayetteville Fire Department Administrative Policies Policy-101 General Information and Introduction Version 8 Date Created 071W �11A/2022 AOG Reference: C'FAI RPfprpnrp• 7A R Opm� CITY or FAYETTEVILLE ARKANSAS The Fayetteville Fire Department (FFD) Administrative Policies {AGP-), the City of Fayetteville Policies and Procedures and Standard Operating Procedures, the Rules and Regulations of the Civil Service Commission of the City of Fayetteville, the FFD Standard Operating GyWehnes (SOQ)_ and the FFD Emergency Operations Guidelines (EOG) are the official controlling documents and requirements of the Fayetteville Fire Department and as such, are intended for the general guidance of the Firefighters and members of the Fayetteville Fire Department. Much is left to the zeal and discretion of the individual, and efficiency ratings as well as disciplinary actions will depend upon the way the Firefighters and members conduct themselves in the performance of their duties. Compliance with the operating procedures and careful attention to the orders of department officers is necessary to retain the respect and goodwill of the public which this department enjoys. Violations of any of the operating procedures, neglect, or omission of any of the duties prescribed herein, are considered offenses, and any member found guilty will, at the discretion of the Fire Chief, be subject to reprimand, suspension, demotion, or dismissal from the department. Administrative OngLations PoliciiesPolicies Administrative 9peratieaSPolicies (AQP) of the Fayetteville Fire Department will contain administrative information related to the overall operation of the department throughout all divisions, programs, and services provided. All AOP-Administrative decurnerits-Policies will be reviewed by, and formally approved by the Fayetteville City Council. Any new AGRAdministrative olio or change to existing AOR Administrative Policy will be approved through the tabor M a n a qement Team JLMTJ process, then submitted to and approved by the City Council before it can be published. Any new AGP-Administrative Policy or change to an AGRAdministrative Policy that has not been fully approved by LMT and City Council will not be considered valid except as outlined below in the section titled Administrative Directives. Administrative directives will be issued only in emergency situations where changes are time sensitive and vital to the continuance of safe operations Administrative Directives related to existing polices will reference the policy number, be maintained in the policy management software, and emailed out to all personnel. Administrative directives will expire in 60 days unless through LMT Consensus action is taken to extend or modify them. Efforts will be made to change the current policy or create a new one during that time. If the Administrative directive must be extended or modified. it will be resent to all personnel by email. Once a new policy draft has been created it must go through the process for approval by the LMT and City Council before being published. Once published, the approved AOR? proved, version will be sent out as a reading assignment©R-Vetter Rehil amthrough the. policymanagement system and the Administrative Directive will be archived. Standard One rati n Guidelines. Adfmms_t_rative--OperaWsStand_a.rd Operating Guidelines (AGGSOG) of the Fayetteville Fire Department will contain detailed 1?rosedum"uidelines and procedures for the administralljon of the related approved AGRAdministrative Policy, The AOG•SOG document must remain Flexible to e nsm re the abiti ty. to swiftly enact procedural u dates. Any Change to the AGGSOG will be assigned to FFD Personnel through aleeta� SGletmosthe polio m a na-q ement s stem f r review. AQGs SOGs sha11 not be nut in place without the existence of a related AGRAdministrative Poli cy which will define purpose and arameters of the AOGSOG. All new AOG SOG documents of changes to those in existence will be approved by the LMT. Emergency Operatmgions Guidelines (EOG) of the Fayetteville Fire Department will contain more detailed information regarding fire ground and emergency scene organization, strategies, and tactics. The EOG document must remain flexible to ensure the ability to swiftly enact procedural updates and technological changes based on fire service industry standards. EOGs shall not be put in place without the existence of a related AOR Administrative Policy which will define the purpose and parameters of the AOGEOG, jAll new EOG documents or changes to those in existence will be approved by the LMT. Formatted: No underline Maintenance of policies and procedures will be the responsibility of (he P as A IR 0- BattaWn-Objefa designated Chief Officer. Additions, deletions, and modifications will be implemented as necessary to reconcile changing conditions, and to reflect revisions in policies and procedures. All policies whether in currer+tpublished, draft, or archived status will be stored and maintained utilizing a policy management software program. Current PDF versions of all policies will be available to all personnel in the Vestc� goluWor�s--�Fil"e+Her'•sestion designated policy software prograrn. #*a8w- M04V New Policy Fayetteville Fire Department Administrative Policies Policy-101 General Information and Introduction Version 8 Date Created 11/14/2022 SOG Reference: All SOG & EOG CFAI Reference: 7A.3, r� CITY OF FAYETTEVILLE ARKANSAS The Fayetteville Fire Department (FFD) Administrative Policies, the City of Fayetteville Policies and Procedures and Standard Operating Procedures, the Rules and Regulations of the Civil Service Commission of the City of Fayetteville, the FFD Standard Operating Guidelines (SOG), and the FFD Emergency Operating Guidelines (EOG) are the official controlling documents and requirements of the Fayetteville Fire Department and as such, are intended for the general guidance of the Firefighters and members of the Fayetteville Fire Department. Much is left to the zeal and discretion of the individual, and efficiency ratings as well as disciplinary actions will depend upon the way the Firefighters and members conduct themselves in the performance of their duties. Compliance with the operating procedures and careful attention to the orders of department officers is necessary to retain the respect and goodwill of the public which this department enjoys. Violations of any of the operating procedures, neglect, or omission of any of the duties prescribed herein, are considered offenses, and any member found guilty will, at the discretion of the Fire Chief, be subject to reprimand, suspension, demotion, or dismissal from the department. Administrative Policies Administrative Policies of the Fayetteville Fire Department will contain administrative information related to the overall operation of the department throughout all divisions, programs, and services provided. All Administrative Policies will be reviewed by, and formally approved by the Fayetteville City Council. Any new Administrative Policy or change to existing Administrative Policy will be approved through the Labor Management Team (LMT) process, then submitted to and approved by the City Council before it can be published. Any new Administrative Policy or change to an Administrative Policy that has not been fully approved by LMT and City Council will not be considered valid except as outlined below in the section titled Administrative Directives. Adminis ratove Directives Administrative directives will be issued only in emergency situations where changes are time sensitive and vital to the continuance of safe operations. Administrative Directives related to existing policies will reference the policy number, be maintained in the policy management software, and be emailed out to all personnel. Administrative directives will expire in 60 days unless through LMT Consensus action is taken to extend or modify them. Efforts will be made to change the current policy or create a new one during that time. If the Administrative directive must be extended or modified, it will be resent to all personnel by email. Once a new policy draft has been created it must go through the process for approval by the LMT and City Council before being published. Once published, the approved version will be sent out as a reading assignment through the policy management system and the Administrative Directive will be archived. Standard Operating Guidelines (SOG) of the Fayetteville Fire Department will contain detailed guidelines and procedures for the administration of the related approved Administrative Policy. The SOG document must remain flexible to ensure the ability to swift!y enact procedural updates. Any Change to the SOG will be assigned to FFD Personnel through the policy management system for review. SOGs shall not be put in place without the existence of a related Administrative Policy that will define the ur ose and parameters of the SOG. All new SOG documents or changes to those in existence will be approved by the LMT. Emergency Operating Guidelines (EOG) of the Fayetteville Fire Department will contain more detailed information regarding fire ground and emergency scene organization, strategies, and tactics. The EOG document must remain flexible to ensure the ability to swiftly enact procedural updates and technological changes based on fire service industry standards. EOGs shall not be put in place without the existence of a related Administrative Policy that will define the purpose and parameters of the EOG. All new EOG documents or changes to those in existence will be approved by the LMT. Policy Maintenance Maintenance of policies and procedures will be the responsibility of a designated Chief Officer. Additions, deletions, and modifications will be implemented as necessary to reconcile changing conditions, and to reflect revisions in policies and procedures. All policies whether in published, draft or archived status will be stored and maintained utilizing a policy management software program. Current PDF versions of all policies will be available to all personnel in the designated policy software program.