HomeMy WebLinkAbout310-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 310-22
File Number: 2022-207
BID 23-14 J&S LIGHTING & CONTROLS DB/A PREMIER LIGHTING GROUP:
A RESOLUTION TO AWARD BID #23-14 AND AUTHORIZE THE PURCHASE OF LIGHTS, FIXTURES, AND
POLES FROM J&S LIGHTING & CONTROLS D/B/A PREMIER LIGHTING GROUP 1N VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-14 and authorizes the
purchase of lights, fixtures, and poles from J&S Lighting & Controls DB/A Premier Lighting Group in variable
amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of
2023.
PASSED and APPROVED on December 20, 2022
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Attest:
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Kara Paxton, City 66i Trcasurcr 't; ` /�f:
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Page 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1114
Agenda Date: 12/20/2022 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.16
File Type: Resolution
BID 23-14 J&S LIGHTING & CONTROLS D/B/A PREMIER LIGHTING GROUP:
A RESOLUTION TO AWARD BID #23-14 AND AUTHORIZE THE PURCHASE OF LIGHTS,
FIXTURES, AND POLES FROM J&S LIGHTING & CONTROLS DB/A PREMIER LIGHTING
GROUP IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-14 and
authorizes the purchase of lights, fixtures, and poles from J&S Lighting & Controls d/b/a Premier Lighting
Group in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as
needed through the end of 2023.
City of Fayetteville, Arkansas Page 1 Printed on 1212112022
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2022-1114
Legistar File ID
12/20/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/21/2022 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID 23-14 AND AUTHORIZE THE PURCHASE OF LIGHTS, FIXTURES, AND POLES FROM J&S
LIGHTING & CONTROLS D/B/A PREMIER LIGHTING GROUP IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES
AS NEEDED THROUGH THE END OF 2023.
Budget Impact:
Account Number
Fund
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ -
Funds Obligated
$ -
Current Balance
Does item have a cost? Yes
Item Cost
$ -
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
V20210527
Previous Ordinance or Resolution #
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 20, 2022
TO: Mayor and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
CITY COUNCIL MEMO
FROM: Terry Gulley, Assistant Public Works Director - Operations
DATE: November 21, 2022
SUBJECT: A RESOLUTION TO AWARD BID 23-14 AND AUTHORIZE THE PURCHASE
OF LIGHTS, FIXTURES, AND POLES FROM J&S LIGHTING & CONTROLS
D/B/A PREMIER LIGHTING GROUP IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2023.
RECOMMENDATION:
A resolution to award Bid 23-14 and authorize the purchase of lights, fixtures, and poles from
J&S Lighting & Controls d/b/a Premier Lighting Group in variable amounts and for varying unit
prices as needed through the end of 2023.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 23-14, Lighting Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
WjM FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 23-14, Lighting
DEADLINE: Wednesday, November 2, 2022 at 2:00 PM
Premier Lighting Group (J&S
Lighting & Controls)
$639,000.00
Total
Line #
Description
CITY
UOM
Unit
Extended
1
Visionaire Lighting Model# ODN-I-L-T2-48LC-5-4K-UNV-UAM-BK-05/H3-Trail Fixture
25
EA
$1,325.00
$33,125.00
2
Visionaire Lighting Model# N2F-L-LITA-T2-32LC-5-4K-UNV-PT-BK-FINI-FBC (BLACK) -Street Fixture
50
EA
$1,725.00
$86,250.00
3
Visionaire Lighting Model# N2F-L-LITA-T2-32LC-5-4K-UNV-PT-CC-FINI-FBC (RAL 70-22)-Street Fixture
50
EA
$1,810.00
$90,500.00
4
Visionaire Lighting Model# N2F-L-HTLINL-(type)-32LC-5-4K-UNV-PT-BK-FINl-FBC (BLACK) -Street Fixture
50
EA
$1,785.00
$89,250.00
5
Visionaire Lighting Model# N2F-L-HTLINL-(type)-48LC-5-4K-UNV-PT-BK-FINI-FBV (BLACK) -Street Fixture
50
EA
$1,895.00
$94,750.00
6
Visionaire Lighting Model# VA-100-M-51-4-BK-Trail Arm
25
EA
$205.00
$5,125.00
7
Alliance Composites, Inc. Model# D3TS15FOONCA0254/BAS-0012-JAX-Direct bury 12 ft. exposed, 16 in. black
25
EA
$650.00
$16,250.00
decorative base, 4" O.D. Tenon
8
Visionaire Lighting Model# RNTFA-5R-.188-14-AKB-343-T3R-BLACK- DCB-4-5RF-BLACK (14 ft. Pole) -Street Pole
25
EA
$1,815.00
$45,375.00
and Base
9
Visionaire Lighting Model# RNTFA-5R-.188-12-AKB-343-T3R-BLACK- DCB-4-5RF-BLACK (12 ft. Pole) -Street Pole
25
EA
$1,710.00
$42,750.00
and Base
10
Visionaire Lighting Model# RNTFA-5R-.188-14-AKB-343-T3R-CC-DCB-4-5RF-RAL 70-22 (14 ft. Pole) -Street Pole
25
EA
$1,950.00
$48,750.00
Base
11
Visionaire Lighting Model# RNTFA-5R-.188-12-AKB-343-T3R-CC-DCB-4-5RF-RAL 70-22 (12 ft. Pole) -Street Pole
25
EA
$1,880.00
$47,000.00
Base
12
Visionaire Lighting Model# RNTFA-4R-.188-8.5-AKB-343-T3R-CC-DCB-4-5RF-RAL 70-22 (8'-6" ft. Pole) -Street Pole
25
EA
$1,595.00
$39,875.00
Base
Minimum order of 10 on all custom color (cc)
Notes from Supplier
items (line items 3, 10, 11, and 12)
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
Amanda Beilfuss Digitally signed by Amanda Beilfuss
Date: 2022.11.08 08:54:30-06'00'
Amanda Beilfuss, Sr. Purchasing Agent
Les McGa u h Digitally signed by Les McGaugh
g Date: 2022.11.18 11:17:37-06'00'
Les McGaugh, Purchasing Director