HomeMy WebLinkAbout308-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 308-22
File Number: 2022-205
BID 23-11 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID #23-11 AND AUTHORIZE THE PURCHASE OF HIGH PERFORMANCE
COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC. AS NEEDED THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-11 and authorizes the
purchase of high performance cold mix asphalt from Emery Sapp & Sons D/B/A Hutchens Construction Co. as set
forth in the bid sheet attached to this Resolution as needed through the end of 2023.
PASSED and APPROVED on December 20, 2022
Approved: Attest: Krf,T�'��rri
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�r�^ fir. FflY'cTt-�G�'d r •�
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Lion d Jordan, Vl or Kara Paxton, Cit Clerk Treasurer
Page 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1112
Agenda Date: 12/20/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.14
BID 23-11 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID #23-11 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC. AS NEEDED
THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-11 and
authorizes the purchase of high performance cold mix asphalt from Emery Sapp & Sons, Inc. as set forth in the
bid sheet attached to this Resolution as needed through the end of 2023.
City of Fayetteville, Arkansas Page 1 Printed on 1212112022
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2022-1112
Legistar File ID
12/20/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/21/2022 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID 23-11 AND AUTHORIZE THE PURCHASE OF HIGH-PERFORMANCE COLD MIX ASPHALT
FROM EMERY SAPP & SONS D/B/A HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF
2023.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Fund
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20210527
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 20, 2022
TO: Mayor and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
CITY COUNCIL MEMO
FROM: Terry Gulley, Assistant Public Works Director - Operations
DATE: November 21, 2022
SUBJECT: A RESOLUTION TO AWARD BID 23-11 AND AUTHORIZE THE PURCHASE
OF HIGH-PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP &
SONS D/B/A HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED
THROUGH THE END OF 2023.
RECOMMENDATION:
A resolution to award Bid 23-11 and authorize the purchase of high-performance cold mix
asphalt from Emery Sapp & Sons d/b/a Hutchens Construction Company, LLC as needed
through the end of 2023.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 23-11, High Performance Cold Mix Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
.� KANSFAYETTEVILLE
AR
ARKAT15A5
BID TABULATION
Bid 23-11, High Performance Cold Mix
DEADLINE: Wednesday, November 2, 2022 at 2:00 PM
PRIMARY SECONDARY
Emery Sapp & Sons, Inc. dba Hutchens
APAC-Central, Inc.
Construction Company
$56,000.00
$70,000.00
Total
Line #
Description
QTY
UOM
Unit
Extended
Unit
Extended
1
High Performance Cold Mix - For pick up by the City of Fayetteville from Vendor's location.
400
Ton
$140.00
$56,000.00
$175.00
$70,000.00
(*UPM - Mix*)
Springdale Asphalt Plant (SOAP) 17137
Where is the plant location for pickup by City staff or its designee?
Pleasure Heights Road, Springdale, AR
Sharps Quarry - Puppy Creek Road - Lowell
72764-2630
NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
Amanda p e I I f u S S Digitally signed by Amanda Beilfuss
D Date: 2022.11.16 11:03:12-06'00'
Amanda Beilfuss, Sr. Purchasing Agent
Les McGaugh ry Digitally signed by Les McGaugh
Date: 2022.11.18 11:16:38-06'00'
Les McGaugh, Purchasing Director