HomeMy WebLinkAbout303-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 303-22
File Number: 2022-200
BID 23-06 HUNT-ROGERS MATERIALS, LLC:
A RESOLUTION TO AWARD BID #23-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS
FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-06 and authorizes the
purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and authorizes the use of other
bidders based on price and availability as needed through the end of 2023.
PASSED and APPROVED on December 20, 2022
Attest: NXERn' i Irnj�1 f
ti -L,. • 1T Y 17,E :��5 �'.
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Kara Paxton, City Clerk Treasurer
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Page 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1107
Agenda Date: 12/20/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.9
BID 23-06 HUNT-ROGERS MATERIALS, LLC:
A RESOLUTION TO AWARD BID #23-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE
MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO
AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS
NEEDED THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #23-06 and
authorizes the purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and
authorizes the use of other bidders based on price and availability as needed through the end of 2023.
City of Fayetteville, Arkansas Page 1 Printed on 1212112022
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2022-1107
Legistar File ID
12/20/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/21/2022 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID 23-06 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-
ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2023.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Fund
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20210527
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
r"'T ARKANSAS
MEETING OF DECEMBER 20, 2022
TO: Mayor and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
CITY COUNCIL MEMO
FROM: Terry Gulley, Assistant Public Works Director - Operations
DATE: November 21, 2022
SUBJECT: A RESOLUTION TO AWARD BID 23-06 AND AUTHORIZE THE PURCHASE
OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS
PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS
BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END
OF 2023.
RECOMMENDATION:
A resolution to award Bid 23-06 and authorize the purchase of aggregate materials from Hunt -
Rogers Materials, LLC as primary supplier and to authorize the use of other bidders based on
price and availability as needed through the end of 2023.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 23-06, Aggregate Materials Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 23-06, Aggregate Materials
DEADLINE: Wednesday, November 2, 2022 at 2:00 PM
** Awarding By Line Item **
Total
Hunt -Rogers Materials LLC.
APAC-Central, Inc.
$453,750.00
$511,250.00
Line #
Descriptio
CITY
UOM
Unit
Extended
Unit
Extended
1
Class 7 Base (5B-2) - Includes Wet And Dry
30000
500
Ton
$10.50
$15.00
$315,000.00
$10.50
$20.00
$22.50
$11.50
$315,000.00
2
Concrete Aggregate -1.5 Inches
Ton
$7,500.00
$10,000.00
3
Concrete Aggregate - 3/4 Inch
500
Ton
No Bid
No Bid
$11,250.00
4
"B" Stone - 3 to 5 Inches
2500
Ton
$12.50
$31,250.00
$28,750.00
5
Abrasives/Grit (1/4Inch Chips)
500
Ton
No Bid
No Bid
$15.50
$7,750.00
6
Shot Rock
500
Ton
$ 0
$4,000.00
$11.00
$5,500.00
7
Rip Rap Limestone
1500
Ton
$24.00
$36,000.00
$23.50
$45.50
$5.00
$35,250.00
8
9
Abrasives/Grit (1/4Inch Clean Chips)
500
Ton
No Bid
No Bid
$22,750.00
Select Embankment (Hillside Gravel)
15000
CY
$4.00
$60,000.00
$75,000.00
Where is plant location for pickup by City staff or its designee?
15557 Hamesting Rd. Fayetteville, AR. or
21202 N. Parsons Rd. Springdale, Ar.
Puppy Creek Road
45 minutes
What is the maximum guaranteed wait time to load?
15min
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials.
Amanda Qellfuss Digitally signed by Amanda Beilfuss
L7 Date: 2022.11.1610:57:53-06'00'
Amanda Beilfuss, Sr. Purchasing Agent
Les McGau h Digitally signed by Les McGaugh
g Date: 2022.11.18 11:13:37-06'00'
Les McGaugh, Purchasing Director