HomeMy WebLinkAbout301-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 301-22
File Number: 2022-198
BID 23-04 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID # 23-04 AND AUTHORIZE THE PURCHASE OF ASPHALT PAVING
SERVICES FROM EMERY SAPP & SONS, INC. ON AN AS NEEDED BASIS THROUGH THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 23-04 and authorizes the
purchase of asphalt paving services from Emery Sapp & Sons, Inc. on an as needed basis through the end of 2023.
PASSED and APPROVED on December 20, 2022
Attest: tr $1.
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Kara Paxton. btyiffteri Treasurer
Page 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-1105
Agenda Date: 12/20/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.7
BID 23-04 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID # 23-04 AND AUTHORIZE THE PURCHASE OF ASPHALT
PAVING SERVICES FROM EMERY SAPP & SONS, INC. ON AN AS NEEDED BASIS THROUGH
THE END OF 2023
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 23-04 and
authorizes the purchase of asphalt paving services from Emery Sapp & Sons, Inc. on an as needed basis
through the end of 2023.
City of Fayetteville, Arkansas Page 1 Printed on 1212112022
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2022-1105
Legistar File ID
12/20/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/21/2022 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID 23-04 AND AUTHORIZE THE PURCHASE OF ASPHALT PAVING SERVICES FROM EMERY
SAPP & SONS D/B/A HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF 2023.
Budget Impact:
Account Number
Fund
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ -
Funds Obligated
$ -
Current Balance
Does item have a cost? Yes
Item Cost
$ -
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
V20210527
Previous Ordinance or Resolution #
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 20, 2022
TO: Mayor and City Council
THRU: Chris Brown, Public Works Director
Susan Norton, Chief of Staff
CITY COUNCIL MEMO
FROM: Terry Gulley, Assistant Public Works Director - Operations
DATE: November 21, 2022
SUBJECT: A RESOLUTION TO AWARD BID 23-04 AND AUTHORIZE THE PURCHASE
OF ASPHALT PAVING SERVICES FROM EMERY SAPP & SONS D/B/A
HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE
END OF 2023.
RECOMMENDATION:
A resolution to award Bid 23-04 and authorize the purchase of asphalt paving services from
Emery Sapp & Sons d/b/a Hutchens Construction Company, LLC as needed through the end of
2023.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 23-04, Asphalt Paving Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
_ FAYETTEVILLE
ARKANSAS
BID TABULATION
Bid 23-04, Construction - Asphalt Paving
DEADLINE: Wednesday, November 2, 2022 at 2:00 PM
Emery Sapp & Sons, Inc. dba Hutchens
Construction Company
Total $884,300.00
Line # Description CITY UOM Unit I Extended
1 lAsphalt Paving Overlay - Superpave 9.5mm Surface with Tack (See Appendix A) 1 5000 Ton $176.861 $884,300.00
* NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City Officials
Amanda Beilfuss Digitally signed by Amanda Beilfuss
Date: 2022.11.03 13:43:39-05'00'
Amanda Beilfuss, Sr. Purchasing Agent
Les McGaugh Digitally signed by Les McGaugh
Date: 2022.11.18 11:10:52-06'00'
Les McGaugh, Purchasing Director