HomeMy WebLinkAbout2022-12-20 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda
Tuesday, December 20, 2022
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Harvey Ward 1
Council Member D'Andre Jones Ward 1
Council Member Mark Kinion Ward 2
Council Member Mike Wiederkehr Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
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City Council Meeting Final Agenda December 20, 2022
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CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
MAYOR'S ANNOUNCEMENTS, PROCLAMATIONS AND RECOGNITIONS
SERVICE RECOGNITION FOR COUNCIL MEMBER KINION AND COUNCIL
MEMBER SCROGGIN (2022-234)
CITY COUNCIL MEETING PRESENTATIONS, REPORTS AND DISCUSSION ITEMS
1. NOMINATING COMMITTEE REPORT: (2022-189)
PROPOSED AGENDA ADDITIONS
A. CONSENT
A.1. APPROVAL OF THE DECEMBER 6, 2022 CITY COUNCIL MEETING MINUTES
(2022-190)
A.2. WILLIAMS TRACTOR, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF A BOBCAT E50 EXCAVATOR
FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $68,908.50, PLUS ANY
APPLICABLE SALES TAXES AND FREIGHT CHARGES, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A
BUDGET ADJUSTMENT (2022-192)
A.3. G.W. VAN KEPPEL COMPANY:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CONCRETE MIXING
TRUCK FROM G.W. VAN KEPPEL COMPANY FOR THE AMOUNT OF $333,801.00
PLUS ANY APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A
BUDGET ADJUSTMENT (2022-193)
City of'Fayetteville, Arkansas page 2
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City Council Meeting Final Agenda December 20, 2022
A.4. BID 23-01 TIME STRIPING, INC.:
A RESOLUTION TO AWARD BID #23-01 AND AUTHORIZE THE PURCHASE OF
PAVEMENT MARKING INSTALLATION FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END
OF 2023 (2022-194)
A.S. BID 23-02 SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID #23-02 AND AUTHORIZE THE PURCHASE OF
CURB AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER
CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2023 (2022-196)
A.6. BID #23-03 BUILDING EXTERIORS, INC.:
A RESOLUTION TO AWARD BID #23-03 AND AUTHORIZE THE PURCHASE OF
TREE PLANTING SERVICES FROM BUILDING EXTERIORS, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END
OF 2023 (2022-197)
A.7. BID 23-04 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID # 23-04 AND AUTHORIZE THE PURCHASE OF
ASPHALT PAVING SERVICES FROM EMERY SAPP & SONS, INC. ON AN AS
NEEDED BASIS THROUGH THE END OF 2023 (2022-198)
A.B. BID 23-05 APAC-CENTRAL, INC.:
A RESOLUTION TO AWARD BID #23-05 AND AUTHORIZE THE PURCHASE OF
CONCRETE MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER
IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE
THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS
NEEDED THROUGH THE END OF 2023 (2022-199)
A.9. BID 23-06 HUNT-ROGERS MATERIALS, LLC:
A RESOLUTION TO AWARD BID #23-06 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON
PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2023 (2022-200)
A.10. 2023 TRANSPORTATION DIVISION ASPHALT MATERIALS:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR
USE BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH
THE END OF 2023 (2022-201)
A.11. BID 23-08 WINWATER FORT SMITH:
City of'Fayetteville, Arkansas page 3
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City Council Meeting Final Agenda December 20, 2022
A RESOLUTION TO AWARD BID #23-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FROM WINWATER FORT SMITH IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END
OF 2023 (2022-202)
A.12. BID 23-09 SCURLOCK INDUSTRIES:
A RESOLUTION TO AWARD BID #23-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE AND STRUCTURES FROM SCURLOCK
INDUSTRIES OF FAYETTEVILLE IN VARIABLE AMOUNTS AND FOR VARYING
UNIT PRICES AS NEEDED THROUGH THE END OF 2023 (2022-203)
A.13. BID 23-10 INDUSTRIAL PRECAST, INC.:
A RESOLUTION TO AWARD BID #23-10 AND AUTHORIZE THE PURCHASE OF
PRECAST MODULAR BLOCK RETAINING WALL UNITS FROM INDUSTRIAL
PRECAST, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2023 (2022-204)
A.14. BID 23-11 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID #23-11 AND AUTHORIZE THE PURCHASE OF
HIGH PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC.
AS NEEDED THROUGH THE END OF 2023 (2022-205)
A.15. BID 23-13 GEVEKO MARKINGS, INC.:
A RESOLUTION TO AWARD BID #23-13 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM ENNIS-FLINT, INC. AS
SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2023 (2022-206)
A.16. BID 23-14 J&S LIGHTING & CONTROLS D/B/A PREMIER LIGHTING GROUP:
A RESOLUTION TO AWARD BID #23-14 AND AUTHORIZE THE PURCHASE OF
LIGHTS, FIXTURES, AND POLES FROM J&S LIGHTING & CONTROLS D/B/A
PREMIER LIGHTING GROUP IN VARIABLE AMOUNTS AND FOR VARYING UNIT
PRICES AS NEEDED THROUGH THE END OF 2023 (2022-207)
A.17. BID 23-15 TRULOVE DIRT WORKS, LLC:
A RESOLUTION TO AWARD BID #23-15 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS NEEDED
THROUGH THE END OF 2023 (2022-208)
A.18. FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES
City of'Fayetteville, Arkansas page 4
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City Council Meeting Final Agenda December 20, 2022
22.3 SECONDARY EMPLOYMENT, 41.2.11 USE OF DEPARTMENTAL VEHICLES,
AND 46.1.2 CRITICAL INCIDENTS (2022-195)
A.19. AMENDMENT TO CONTRACT -SMITH TWO WAY RADIO COMMUNICATIONS,
LLC:
A RESOLUTION TO APPROVE THE FIRST AMENDMENT TO THE TOWER SPACE
AND GROUND LEASE AGREEMENT BETWEEN THE CITY AND SMITH TWO WAY
RADIO COMMUNICATIONS, LLC FOR THE RADIO TOWER SITE LOCATED AT
3300 WEST DINSMORE TRAIL TO PROVIDE FOR THE ATTACHMENT OF NEW
EQUIPMENT, INCREASE THE ANNUAL COST BY $8,400.00, AND EXTEND THE
LENGTH OF THE AGREEMENT BY FIVE THREE-YEAR RENEWABLE TERMS
(2022-210)
A.20. DEPARTMENT OF PUBLIC SAFETY MEMORANDUM OF UNDERSTANDING
GRANT AWARD:
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH
THE DEPARTMENT OF PUBLIC SAFETY AND ACCEPT A 2022 ARKANSAS
DEPARTMENT OF PUBLIC SAFETY EQUIPMENT GRANT AWARD IN THE
AMOUNT OF $100,000.00 FOR THE POLICE DEPARTMENT, AND TO APPROVE A
BUDGET ADJUSTMENT (2022-237)
A.21. FAYETTEVILLE FIRE DEPARTMENT POLICY AOP-101:
A RESOLUTION TO APPROVE POLICY AOP-101, GENERAL INFORMATION AND
INTRODUCTION OF THE FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE
OPERATING PROCEDURES (2022-214)
A.22. RENEWAL CONTRACT FOR STARTUP JUNKIE CONSULTING, LLC:
A RESOLUTION TO APPROVE THE THIRD AND FINAL TWO YEAR RENEWAL
CONTRACT WITH STARTUP JUNKIE CONSULTING, LLC TO PROVIDE
ECONOMIC DEVELOPMENT CONSULTING SERVICES IN THE AREAS OF
ENTREPRENEURSHIP AND INNOVATION IN THE TOTAL AMOUNT OF
$300,000.00 (2022-209)
A.23. CHANGE ORDER NO. 9 FLINTCO, LLC - POLICE HEADQUARTERS BOND
PROJECT:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 9 TO THE CONSTRUCTION
MANAGER AT RISK CONTRACT WITH FLINTCO, LLC FOR THE POLICE
HEADQUARTERS PROJECT IN THE AMOUNT OF $380,381.00, AND TO
APPROVE A BUDGET ADJUSTMENT - POLICE HEADQUARTERS BOND
PROJECT (2022-215)
A.24. AMENDMENT 9 ENVIRONMENTAL CONSULTING OPERATIONS, INC.:
City of'Fayetteville, Arkansas page 5
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City Council Meeting Final Agenda December 20, 2022
A RESOLUTION TO APPROVE AMENDMENT NO. 9 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND
MANAGEMENT IN 2023 (2022-216)
A.25. 2023 FAYETTEVILLE YOUTH CENTER, INC. CONTRACT:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE, ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE
AMOUNT OF $225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR
THE YOUTH AND CITIZENS OF FAYETTEVILLE FOR 2023, WITH AUTOMATIC
RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS (2022-217)
A.26. 2023 ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST
ARKANSAS CONTRACT:
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FAYETTEVILLE, ARKANSAS AND THE AREA AGENCY ON AGING OF
NORTHWEST ARKANSAS IN THE AMOUNT OF $145,804.00 TO PROVIDE PUBLIC
RECREATION SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR
2023, WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR
TERMS (2022-218)
A.27. PARKS, NATURAL RESOURCES, AND CULTURAL AFFAIRS DEPARTMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL
AMOUNT OF $13,337.00 RECOGNIZING DONATION REVENUE FROM CITIZENS
AND LOCAL BUSINESSES TO THE PARKS, NATURAL RESOURCES, AND
CULTURAL AFFAIRS DEPARTMENT (2022-226)
A.28. BID #21-72 COMFORT SYSTEMS USA, INC. - WILSON POOL REPAIRS:
A RESOLUTION TO APPROVE A PROPOSAL FROM COMFORT SYSTEMS USA,
INC. IN THE AMOUNT OF $180,944.00, PURSUANT TO BID #21-72, FOR
PLUMING REPAIR AT WILSON PARK POOL, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $40,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT (2022-224)
A.29. CURTIS H. SYKES MEMORIAL GRANT PROGRAM AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A CURTIS H. SYKES
MEMORIAL GRANT PROGRAM AWARD IN THE AMOUNT OF $2,457.00 FROM
THE ARKANSAS STATE ARCHIVES AND THE BLACK HISTORY COMMISSION OF
ARKANSAS FOR THE PURCHASE OF THE NELSON HACKETT HISTORICAL
MARKER, AND TO APPROVE A BUDGET ADJUSTMENT (2022-225)
A.30. ANIMAL SERVICES DIVISION DONATION REVENUE:
City of'Fayetteville, Arkansas page 6
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City Council Meeting Final Agenda December 20, 2022
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$47,474.00 REPRESENTING DONATION REVENUE TO THE ANIMAL SERVICES
DIVISION (2022-227)
A.31. CHANGE ORDER NO. 3 DEMX ARCHITECTURE:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE PROFESSIONAL
ARCHITECTURAL SERVICES AGREEMENT WITH DEMX ARCHITECTURE IN THE
AMOUNT OF $32,250.00 FOR ADDITIONAL SERVICES RELATED TO THE
WILSON PARK RESTROOM/HUB BUILDING (2022-228)
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DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL
AMOUNT OF $29,969.00 REPRESENTING COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM INCOME AND DONATIONS FROM CITIZENS AND LOCAL
BUSINESSES, AND ALLOCATING USE FUND BALANCE FUNDS (2022-232)
A.33. 2023 COMMUNITY ACCESS TELEVISION, INC. D/B/A YOUR MEDIA CONTRACT:
A RESOLUTION TO APPROVE A CONTRACT WITH COMMUNITY ACCESS
TELEVISION, INC. D/B/A YOUR MEDIA IN THE AMOUNT OF $207,307.00 FOR
THE PROVISION OF PUBLIC ACCESS TELEVISION SERVICES AND THE
OPERATION OF THE PUBLIC ACCESS TELEVISION CHANNEL THROUGH 2O23
(2022-235)
B. UNFINISHED BUSINESS
B.1. RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD:
A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED
AND UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN
LOCATED AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE,
ARKANSAS, AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$17,500.00 (2022-236)
AT THE DECEMBER 6, 2022 CITY COUNCIL MEETING, THIS RESOLUTION WAS
TABLED TO THE DECEMBER 20, 2022 CITY COUNCIL MEETING.
B.2. RZN 22-048 (1657 N. VANDEVENTER AVENUE, OSBORNE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-048 LOCATED AT 1657 NORTH VANDEVENTER AVENUE IN
WARD 2 FOR APPROXIMATELY 0.67 ACRES FROM RSF-4, RESIDENTIAL
SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI -FAMILY,
24 UNITS PER ACRE (2022-259)
City of'Fayetteville, Arkansas page 7
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City Council Meeting Final Agenda December 20, 2022
AT THE DECEMBER 6, 2022 CITY COUNCIL MEETING, THIS ORDINANCE WAS
LEFT ON THE SECOND READING.
B.3. RZN 22-045 (WEST OF N. BOX AVENUE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-045 LOCATED WEST OF NORTH BOX AVENUE IN WARD 3
FOR APPROXIMATELY 1.81 ACRES FROM RSF-4, RESIDENTIAL SINGLE-
FAMILY, 4 UNITS PER ACRE TO RI-12, RESIDENTIAL INTERMEDIATE, 12 UNITS
PER ACRE (2022-260)
AT THE DECEMBER 6, 2022 CITY COUNCIL MEETING, THIS ORDINANCE WAS
LEFT ON THE FIRST READING.
C. NEW BUSINESS
C.1. AMEND §118.01, §118.02, §151.01, §159.01, §163.18 AND §164.26:
AN ORDINANCE TO AMEND §118.01 APPLICABILITY AND §118.02 ENTRY UPON
BUSINESS REGISTRY AND ISSUANCE OF BUSINESS LICENSE OF THE
FAYETTEVILLE CITY CODE, TO AMEND §151.01 DEFINITIONS, §159.01
FEES/SCHEDULE, AND §163.18 SHORT-TERM RENTALS OF THE UNIFIED
DEVELOPMENT CODE, AND TO ENACT §164.26 TYPE 2 SHORT-TERM RENTALS
IN NON-RESIDENTIAL AND MIXED USE ZONING DISTRICTS FOR THE PURPOSE
OF INCREASING FEES FOR CONDITIONAL USE PERMITS AND TYPE 2 SHORT-
TERM RENTAL BUSINESS LICENSES, AMENDING THE REGULATIONS FOR
TYPE 2 SHORT TERM RENTALS BASED ON ZONING DISTRICT, AND REMOVING
OUTDATED AND UNNECESSARY PROVISIONS RELATED TO THE 12 MONTH
START-UP PERIOD (2022-238)
C.2. AMERICAN RESCUE PLAN ACT NONPROFIT ASSISTANCE APPLICATIONS:
A RESOLUTION TO APPROVE FOUR AMERICAN RESCUE PLAN ACT
NONPROFIT ASSISTANCE APPLICATIONS IN THE TOTAL AMOUNT OF
$252,745.29 TO PROVIDE ECONOMIC ASSISTANCE TO NONPROFIT
ORGANIZATIONS UTILIZING AMERICAN RESCUE PLAN ACT FUNDS (2022-234)
C.3. RZN 2022-050 (682 W. STONE ST/KEVLIN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-050 LOCATED AT 682 WEST STONE STREET IN WARD 2 FOR
APPROXIMATELY 0.11 ACRES FROM RMF-40, RESIDENTIAL MULTI -FAMILY, 40
UNITS PER ACRE TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN (2022-219)
CA. RZN 2022-049 (EAST OF S. GARLAND AVE/KEVLIN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-049 LOCATED EAST OF SOUTH GARLAND AVENUE IN WARD
City of'Fayetteville, Arkansas page 8
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City Council Meeting Final Agenda December 20, 2022
1 FOR APPROXIMATELY 0.45 ACRES FROM RSF-4, RESIDENTIAL SINGLE-
FAMILY, 4 UNITS PER ACRE AND 1-1, HEAVY COMMERCIAL AND LIGHT
INDUSTRIAL TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN (2022-220)
C.5. CONDEMNATION AND POSSESSION - STANLEY W. SMITH REVOCABLE LIVING
TRUST:
A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK
CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY THE
STANLEY W. SMITH REVOCABLE LIVING TRUST NEEDED FOR THE MIDTOWN
CORRIDOR PROJECT (2022-221)
C.6. CONDEMNATION AND POSSESSION - CHARLES N. MAYES:
A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK
CONDEMNATION AND POSSESSION OF CERTAIN LANDS OWNED BY CHARLES
N. MAYES NEEDED FOR THE MIDTOWN CORRIDOR PROJECT (2022-222)
D. CITY COUNCIL AGENDA SESSION PRESENTATIONS
E. CITY COUNCIL TOUR
F. ANNOUNCEMENTS
G. ADJOURNMENT
NOTICE TO MEMBERS OF THE AUDIENCE
All interested persons may appear and address the City Council on Unfinished Business, New
Business, and Public Hearings at City Council meetings. If you wish to address the City Council
on an agenda item, please wait for the Mayor or Chair to request public comment. When the
Mayor or Chair recognizes you, please start your public comment by giving your name and
address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct
your comments to the appropriate elected officials, staff, or others for response. Keep your
comments respectful, brief, to the point, and relevant to the agenda item being considered.
Each speaker from the public will be allowed one turn to speak for discussion of an agenda
item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council
pertaining to City Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council
meeting should only be considered if it requires immediate City Council consideration and if the
normal agenda setting process is not practical. The City Council may only place such new item
on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda
addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a
City of Fayetteville, Arkansas page 9
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