HomeMy WebLinkAbout2022-12-13 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Tentative Agenda
Tuesday, December 13, 2022
4:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Harvey Ward I
Council Member D'Andre Jones Ward I
Council Member Mark Kinion Ward 2
Council Member Mike Wiederkehr Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
City Council Agenda Session Tentative Agenda December 13, 2022
Zoom Information:
Webinar ID: 827 1022 9384
Public Registration Link:
https:Hus06web.zoom.us/webinar/register/WN_-t61 MK9URx6J89BX6Irv3g
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2022-1175
SERVICE RECOGNITION FOR COUNCIL MEMBER KINION AND COUNCIL MEMBER
SCROGGIN
City Council Meeting Presentations, Reports and Discussion Items:
1. 2021-0976
NOMINATING COMMITTEE REPORT:
Proposed Agenda Additions
A. Consent:
A.1 2021-1064
APPROVAL OF THE DECEMBER 6, 2022 CITY COUNCIL MEETING MINUTES
A.2 2022-1099
WILLIAMS TRACTOR, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF A BOBCAT E50 EXCAVATOR
FROM WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $68,908.50, PLUS ANY
APPLICABLE SALES TAXES AND FREIGHT CHARGES, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A
BUDGET ADJUSTMENT
City of Fayetteville, Arkansas Page 2 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.3
A.4
A.5
A.6
2022-1100
G.W. VAN KEPPEL COMPANY:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CONCRETE MIXING TRUCK
FROM G.W. VAN KEPPEL COMPANY FOR THE AMOUNT OF $333,801.00 PLUS ANY
APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET
ADJUSTMENT
2022-1101
BID 23-01 TIME STRIPING, INC.:
A RESOLUTION TO AWARD BID #23-01 AND AUTHORIZE THE PURCHASE OF
PAVEMENT MARKING INSTALLATION FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2023
2022-1103
BID 23-02 SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID #23-02 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC.
IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2023
2022-1104
BID #23-03 BUILDING EXTERIORS, INC.:
A RESOLUTION TO AWARD BID #23-03 AND AUTHORIZE THE PURCHASE OF TREE
PLANTING SERVICES FROM BUILDING EXTERIORS, INC. IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2023
City of Fayetteville, Arkansas Page 3 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.7
A.8
A.9
A.10
2022-1105
BID 23-04 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID # 23-04 AND AUTHORIZE THE PURCHASE OF
ASPHALT PAVING SERVICES FROM EMERY SAPP & SONS, INC. ON AN AS NEEDED
BASIS THROUGH THE END OF 2023
2022-1106
BID 23-05 APAC-CENTRAL, INC.:
A RESOLUTION TO AWARD BID #23-05 AND AUTHORIZE THE PURCHASE OF
CONCRETE MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED
THROUGH THE END OF 2023
2022-1107
BID 23-06 HUNT-ROGERS MATERIALS, LLC:
A RESOLUTION TO AWARD BID #23-06 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2023
2022-1108
2023 TRANSPORTATION DIVISION ASPHALT MATERIALS:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR USE
BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH THE
END OF 2023
City of Fayetteville, Arkansas Page 4 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.11
A.12
A.13
A.14
2022-1109
BID 23-08 WINWATER FORT SMITH:
A RESOLUTION TO AWARD BID #23-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FROM WINWATER FORT SMITH IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2023
2022-1110
BID 23-09 SCURLOCK INDUSTRIES:
A RESOLUTION TO AWARD BID #23-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE AND STRUCTURES FROM SCURLOCK INDUSTRIES OF
FAYETTEVILLE IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2023
2022-1111
BID 23-10 INDUSTRIAL PRECAST, INC.:
A RESOLUTION TO AWARD BID #23-10 AND AUTHORIZE THE PURCHASE OF
PRECAST MODULAR BLOCK RETAINING WALL UNITS FROM INDUSTRIAL
PRECAST, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2023
2022-1112
BID 23-11 EMERY SAPP & SONS, INC.:
A RESOLUTION TO AWARD BID #23-11 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS, INC. AS
NEEDED THROUGH THE END OF 2023
City of Fayetteville, Arkansas Page 5 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.15
A.16
A.17
A.18
2022-1113
BID 23-13 GEVEKO MARKINGS, INC.:
A RESOLUTION TO AWARD BID #23-13 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM ENNIS-FLINT, INC. AS
SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES
AS NEEDED THROUGH THE END OF 2023
2022-1114
BID 23-14 J&S LIGHTING & CONTROLS D/B/A PREMIER LIGHTING
GROUP:
A RESOLUTION TO AWARD BID #23-14 AND AUTHORIZE THE PURCHASE OF
LIGHTS, FIXTURES, AND POLES FROM J&S LIGHTING & CONTROLS D/B/A PREMIER
LIGHTING GROUP IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2023
2022-1115
BID 23-15 TRULOVE DIRT WORKS, LLC:
A RESOLUTION TO AWARD BID #23-15 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS NEEDED
THROUGH THE END OF 2023
2022-1102
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 22.3
SECONDARY EMPLOYMENT, 41.2.11 USE OF DEPARTMENTAL VEHICLES, AND
46.1.2 CRITICAL INCIDENTS
City of Fayetteville, Arkansas Page 6 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.19
A.20
A.21
A.22
2022-1118
AMENDMENT TO CONTRACT -SMITH TWO WAY RADIO
COMMUNICATIONS, LLC:
A RESOLUTION TO APPROVE THE FIRST AMENDMENT TO THE TOWER SPACE
AND GROUND LEASE AGREEMENT BETWEEN THE CITY AND SMITH TWO WAY
RADIO COMMUNICATIONS, LLC FOR THE RADIO TOWER SITE LOCATED AT 3300
WEST DINSMORE TRAIL TO PROVIDE FOR THE ATTACHMENT OF NEW
EQUIPMENT, INCREASE THE ANNUAL COST BY $8,400.00, AND EXTEND THE
LENGTH OF THE AGREEMENT BY FIVE THREE-YEAR RENEWABLE TERMS
2022-1168
DEPARTMENT OF PUBLIC SAFETY MEMORANDUM OF UNDERSTANDING
GRANT AWARD:
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE
DEPARTMENT OF PUBLIC SAFETY AND ACCEPT A 2022 ARKANSAS DEPARTMENT
OF PUBLIC SAFETY EQUIPMENT GRANT AWARD IN THE AMOUNT OF $100,000.00
FOR THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
2022-1119
FAYETTEVILLE FIRE DEPARTMENT POLICY AOP-101:
A RESOLUTION TO APPROVE POLICY AOP-101, GENERAL INFORMATION AND
INTRODUCTION OF THE FAYETTEVILLE FIRE DEPARTMENT ADMINISTRATIVE
OPERATING PROCEDURES
2022-1117
RENEWAL CONTRACT FOR STARTUP JUNKIE CONSULTING, LLC:
A RESOLUTION TO APPROVE THE THIRD AND FINAL TWO YEAR RENEWAL
CONTRACT WITH STARTUP JUNKIE CONSULTING, LLC TO PROVIDE ECONOMIC
DEVELOPMENT CONSULTING SERVICES IN THE AREAS OF ENTREPRENEURSHIP
AND INNOVATION IN THE TOTAL AMOUNT OF $300,000.00
City of Fayetteville, Arkansas Page 7 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.23
A.24
A.25
2022-1121
CHANGE ORDER NO.9 FLINTCO, LLC - POLICE HEADQUARTERS BOND
PROJECT:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 9 TO THE CONSTRUCTION
MANAGER AT RISK CONTRACT WITH FLINTCO, LLC FOR THE POLICE
HEADQUARTERS PROJECT IN THE AMOUNT OF $380,381.00, AND TO APPROVE A
BUDGET ADJUSTMENT - POLICE HEADQUARTERS BOND PROJECT
2022-1122
AMENDMENT 9 ENVIRONMENTAL CONSULTING OPERATIONS, INC.:
A RESOLUTION TO APPROVE AMENDMENT NO. 9 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT
IN 2023
2022-1123
2023 FAYETTEVILLE YOUTH CENTER, INC. CONTRACT:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE, ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE
AMOUNT OF $225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE
YOUTH AND CITIZENS OF FAYETTEVILLE FOR 2023, WITH AUTOMATIC
RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
City of Fayetteville, Arkansas Page 8 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.26
A.27
A.28
A.29
2022-1124
2023 ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST
ARKANSAS CONTRACT:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE, ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST
ARKANSAS IN THE AMOUNT OF $145,804.00 TO PROVIDE PUBLIC RECREATION
SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2023, WITH
AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
2022-1135
PARKS, NATURAL RESOURCES, AND CULTURAL AFFAIRS DEPARTMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$13,337.00 RECOGNIZING DONATION REVENUE FROM CITIZENS AND LOCAL
BUSINESSES TO THE PARKS, NATURAL RESOURCES, AND CULTURAL AFFAIRS
DEPARTMENT
2022-1130
BID #21-72 COMFORT SYSTEMS USA, INC. - WILSON POOL REPAIRS:
A RESOLUTION TO APPROVE A PROPOSAL FROM COMFORT SYSTEMS USA, INC.
IN THE AMOUNT OF $180,944.00, PURSUANT TO BID #21-72, FOR PLUMBING
REPAIR AT WILSON PARK POOL, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $40,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
2022-1131
CURTIS H. SYKES MEMORIAL GRANT PROGRAM AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A CURTIS H. SYKES MEMORIAL
GRANT PROGRAM AWARD IN THE AMOUNT OF $2,457.00 FROM THE ARKANSAS
STATE ARCHIVES AND THE BLACK HISTORY COMMISSION OF ARKANSAS FOR
THE PURCHASE OF THE NELSON HACKETT HISTORICAL MARKER, AND TO
APPROVE A BUDGET ADJUSTMENT
City of Fayetteville, Arkansas Page 9 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
A.30 2022-1136
ANIMAL SERVICES DIVISION DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$47,474.00 REPRESENTING DONATION REVENUE TO THE ANIMAL SERVICES
DIVISION
A.31 2022-1140
CHANGE ORDER NO.3 DEMX ARCHITECTURE:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 3 TO THE PROFESSIONAL
ARCHITECTURAL SERVICES AGREEMENT WITH DEMX ARCHITECTURE IN THE
AMOUNT OF $32,250.00 FOR ADDITIONAL SERVICES RELATED TO THE WILSON
PARK RESTROOM/HUB BUILDING
A.32 2022-1142
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AND
DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$29,969.00 REPRESENTING COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM INCOME AND DONATIONS FROM CITIZENS AND LOCAL BUSINESSES,
AND ALLOCATING USE FUND BALANCE FUNDS
A.33 2022-1145
2023 COMMUNITY ACCESS TELEVISION, INC. D/B/A YOUR MEDIA
CONTRACT:
A RESOLUTION TO APPROVE A CONTRACT WITH COMMUNITY ACCESS
TELEVISION, INC. DB/A YOUR MEDIA IN THE AMOUNT OF $207,307.00 FOR THE
PROVISION OF PUBLIC ACCESS TELEVISION SERVICES AND THE OPERATION OF
THE PUBLIC ACCESS TELEVISION CHANNEL THROUGH 2O23
B. Unfinished Business:
City of Fayetteville, Arkansas Page 10 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
B.1
B.2
B.3
2022-1079
RAZE AND REMOVAL OF STRUCTURE AT 3301 SOUTH COACH ROAD:
A RESOLUTION TO ORDER THE RAZING AND REMOVAL OF A DILAPIDATED AND
UNSAFE STRUCTURE ON PROPERTY OWNED BY KEVIN ROY CALHOUN LOCATED
AT 3301 SOUTH COACH ROAD IN THE CITY OF FAYETTEVILLE, ARKANSAS, AND
TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $17,500.00
At the December 6, 2022 City Council meeting, this resolution tabled to the December 20,
2022 City Council meeting.
2022-1078
RZN 22-048 (1657 N. VANDEVENTER AVENUE, OSBORNE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-048 LOCATED AT 1657 NORTH VANDEVENTER AVENUE IN
WARD 2 FOR APPROXIMATELY 0.67 ACRES FROM RSF-4, RESIDENTIAL SINGLE
FAMILY, 4 UNITS PER ACRE TO RMF-24, RESIDENTIAL MULTI -FAMILY, 24 UNITS
PER ACRE
At the December 6, 2022 City Council meeting, this ordinance was left on the second reading.
2022-1077
RZN 22-045 (WEST OF N. BOX AVENUE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-045 LOCATED WEST OF NORTH BOX AVENUE IN WARD 3 FOR
APPROXIMATELY 1.81 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4
UNITS PER ACRE TO RI-12, RESIDENTIAL INTERMEDIATE, 12 UNITS PER ACRE
At the December 6, 2022 City Council meeting, this ordinance was left on the first reading.
C. New Business:
City of Fayetteville, Arkansas Page 11 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
CA
C.2
C.3
2022-1171
AMEND §118.01, §118.02, §151.01, §159.01, §163.18 AND §164.26:
AN ORDINANCE TO AMEND § 118.01 APPLICABILITY AND § 118.02 ENTRY UPON
BUSINESS REGISTRY AND ISSUANCE OF BUSINESS LICENSE OF THE
FAYETTEVILLE CITY CODE, TO AMEND § 151.01 DEFINITIONS, § 159.01
FEES/SCHEDULE, AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED
DEVELOPMENT CODE, AND TO ENACT § 164.26 TYPE 2 SHORT-TERM RENTALS
IN NON-RESIDENTIAL AND MIXED USE ZONING DISTRICTS FOR THE
PURPOSE OF INCREASING FEES FOR CONDITIONAL USE PERMITS AND TYPE 2
SHORT-TERM RENTAL BUSINESS LICENSES, AMENDING THE REGULATIONS FOR
TYPE 2 SHORT TERM RENTALS BASED ON ZONING DISTRICT, AND REMOVING
OUTDATED AND UNNECESSARY PROVISIONS RELATED TO THE 12 MONTH
START-UP PERIOD
2022-1143
AMERICAN RESCUE PLAN ACT NONPROFIT ASSISTANCE APPLICATIONS:
A RESOLUTION TO APPROVE FOUR AMERICAN RESCUE PLAN ACT NONPROFIT
ASSISTANCE APPLICATIONS IN THE TOTAL AMOUNT OF $252,745.29 TO PROVIDE
ECONOMIC ASSISTANCE TO NONPROFIT ORGANIZATIONS UTILIZING AMERICAN
RESCUE PLAN ACT FUNDS
2022-1125
RZN 2022-050 (682 W. STONE ST/IEVLIN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-050 LOCATED AT 682 WEST STONE STREET IN WARD 2 FOR
APPROXIMATELY 0.11 ACRES FROM RMF-40, RESIDENTIAL MULTI -FAMILY, 40
UNITS PER ACRE TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN
City of Fayetteville, Arkansas Page 12 Printed on 1211412022
City Council Agenda Session Tentative Agenda December 13, 2022
CA 2022-1126
RZN 2022-049 (EAST OF S. GARLAND AVE/KEVLIN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 22-049 LOCATED EAST OF SOUTH GARLAND AVENUE IN WARD 1
FOR APPROXIMATELY 0.45 ACRES FROM RSF-4, RESIDENTIAL SINGLE-FAMILY, 4
UNITS PER ACRE AND I-1, HEAVY COMMERCIAL AND LIGHT INDUSTRIAL TO RI-U,
RESIDENTIAL INTERMEDIATE -URBAN
C.5 2022-1127
CONDEMNATION AND POSSESSION - STANLEY W. SMITH REVOCABLE
LIVING TRUST:
A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK CONDEMNATION
AND POSSESSION OF CERTAIN LANDS OWNED BY THE STANLEY W. SMITH
REVOCABLE LIVING TRUST NEEDED FOR THE MIDTOWN CORRIDOR PROJECT
C.6 2022-1128
CONDEMNATION AND POSSESSION - CHARLES N. MAYES:
A RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO SEEK CONDEMNATION
AND POSSESSION OF CERTAIN LANDS OWNED BY CHARLES N. MAYES NEEDED
FOR THE MIDTOWN CORRIDOR PROJECT
D. City Council Agenda Session Presentations:
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 13 Printed on 1211412022