HomeMy WebLinkAbout2022-10-17- Minutes -W.
Fayetteville Fa et Mountain St.
Fayetteville, AR 72701
Public Library 479.8567000
questions@faylib.org
faylib.org
Board of Trustees
October 17, 2022 4 pm
MINUTES
Regular Meeting —Walker Room
Trustees present: B. Park, S. Overbey, S. Rodgers, M. Sutherland, R. Qualls, A. Wilbourn, H.
Garner
Staff present: D. Johnson, R. Duarte, C. Karnatz, W. Fitzgibbon, T. Ball, K. Lehman, J. Askins, H.
Robideaux, M. Eiler, C. Denis, S. Herrera, A. Taylor
Public: M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: B. Park called the meeting to order at 4:00 PM.
II. Roll call
III. Minutes: Approval of minutes from June 20, 2022, and August 15, 2022: H. Garner moved to
approve the minutes from June 20 and August 15, 2022. A. Wllbourn seconded the motion.
All voted AYE.
IV. Reports
A. Key Upcoming Events: Dracula performance by Ballet Arkansas, author talk with F.
Head, Halloween Be(A)ware event for children, True Lit literary festival beginning the
first week of November.
B. Mission Moment: W. Fitzgibbon, Director of Library Services, introduced the True Lit
literary festival. The week-long event includes author talks, writing events, and youth
programming. Keynotes are A. Gray, S. Campbell Bartoletti, and K. Chang.
C. Library Administration
1. Management Reports
a. Performance Measures: Circulation, reference queries, and the
physical collection is trending upward with 86,000+ cardholders.
Outreach is expanding to more locations in the community.
b. Strategic Plan progress through September 2022: Many events
focused on outreach, the teaching kitchen, health and wellness, and
youth and teens.
2. Financial reports
Fayetteville
4)0 Public Library
401 W. Mountain St.
Fayetteville. AR 72701
479.856.7000
questions@faylib.org
faylib.org
a. Overview: The data is being transferred to new program Sage;
Financials should be ready by the end of the month.
b. Budget to actual through September 2022 —to be distributed when
available
c. Balance sheet as of September 2022—to be distributed when
available
3. Informational
a. Community Needs Assessment update: Focus groups, a community
forum, a survey for community and staff, and market segmentation
reports have been completed. Four focus areas have been identified:
foundational needs, enrichment, lifelong learning, and connection.
The assessment is expected to finish by the end of October.
b. ARPA grant update: The library is working with the City as a
designated sub -grantee. Hope to receive the $1.2 million grant in
November when the Council meets again.
c. 2023 budget progress: Working sessions are finished and next steps
include consolidating data to be presented in November.
d. Staff development & professional development: Another session of
Meyer's Briggs session for staff; all managers went through sexual
harassment and de-escalation training
e. New staff & staff recognition: 3 new staff include K. Lehman,
Circulation Manager; new maintenance worker and new Library Services
Generalist in Reference. G. Beeks celebrated 40 years at FPL, and J. Curry
received the Rising Star award at ARLA.
D. Fayetteville Public Library Foundation: monthly report: The first Thursday afternoon
of each month has been set aside for open tours. The Fulbright Society annual fund is
expected to beat projections for 2022. Dining in the Dark returns Saturday. Sponsors are
sought for two large-scale dinners in 2023. New Foundation Board members joined at
end of September.
E. Friends of the Fayetteville Public Library: September's meeting addressed the future
of Friends. Membership will be dropped in lieu of donating to the Foundation. Friends
staff will focus on running the bookstore and expanding book sale events.
F. Art Committee: Next meeting is tomorrow. Current displays include C. Briggs,
B. Bullock, and winners of the Banned Book Week contest.
V. New business
A. Consent Items
1. Approve 2023 Closed Days: H. Garner moved to approve the 2023 Closed
Days. R. Qualls seconded the motion. All voted AYE.
Fayetteville Fa Mountain St.
Fayetteville, AR 72701
400
Public Library 479.856.7000
questions@fayl i b.o rg
faylib.org
B. Discussion items
1. Update to banking paperwork: H. Garner approved the updated banking
paperwork. A. Wilbourn seconded the motion. All voted AYE.
2. Acceptance of the Audit: The auditor has not submitted the final audit report.
The item is tabled until the final audit is presented to the Board.
3. Budget adjustment for the Estee Lauder grant: The Center for Innovation was
awarded a $10,000 grant by the ALA Civic Imagination Station, funded by
Estee Lauder. R. Qualls moved to accept the $10,000 grant from Estee
Lauder and approve the budget adjustment as written. H. Garner
seconded the motion. All voted AYE.
4. November and December meetings: The 2023 Budget will be ready to submit
to the Board for review in the 4th week of November. Staff proposed
submitting the Budget via email and changing the December meeting to
12/12/22 to discuss and approve the budget. H. Garner motioned to move
the December Board of Trustees meeting date to December 12, 2022. R.
Qualls seconded the motion. All voted AYE.
VI. Public Comment: Monday, October 24th, is an FPL Board -combined luncheon in the Zeigler
Reception Room. Roots Festival will not be held at FPL next year as it will be on hiatus.
Adjournment: R. Qualls moved to adjourn the meeting. H. Garner seconded the motion.
Meeting adjourned at 4:47 PM.
"I 2_ -/.?- 117-
Martha Sutherland, 5icretary